HomeMy WebLinkAbout2011-12-07 - Public Affairs-Communications-Technology Committee Meeting Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
December 7, 2011
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Hawkins at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Art Vega, Interim IT Manager
Director Gary T. Melton Damon Micalizzi, PI Officer
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Computerized Maintenance and Management System Project Status
Mr. Vega updated the Committee on the status of CMMS. Mr. Vega
discussed with the Committee the updated projected costs for the project.
Mr. Vega inquired if the Committee would like to see the updated
projected cost every month. Director Hawkings deferred the question to
Director Melton. Director Melton replied that he would like to see the report
monthly. Mr. Vega presented to the Committee the updated hydrant
reports for CityWorks created by IT staff based on feedback from
Operations staff.
2.2. Dynamics GP Consultant Status (Verbal Report)
Mr. Vega informed the Committee that a meeting was held that morning
(Wednesday, Dec. 7t") with Tom Santoro from NeuLogics regarding HR &
payroll with IT, Finance, and HR staff. A discussion followed regarding
who attended the meeting and what came out of it. Mr. Vega informed the
Committee that based on the feedback Tom received from the meeting, he
would be providing the District with an Action Plan and Training Agenda.
2.3. Public Outreach Regarding Closing of District Offices on Fridays
The Committee discussed the plan to inform customers of the District
closing its Administrative Offices on Fridays in the event that the MOU is
approved by the Board of Directors. Mr. Micalizzi presented to the
Committee the correspondence in the upcoming Holiday Newsletter along
with information on the "Special Message" portion of the YLWD Bill
outlining the District's new business hours. In addition to messages on
the District's Website and Social Media outlets Mr. Micalizzi expects the
Orange County Register and the Yorba Linda Star to run stories on the
upcoming schedule changes and the cost savings expected as well.
1
2.4. District Signs (Verbal Report)
Mr. Micalizzi updated the Committee on the status of the new District
signs that are replacing the Conservation signs throughout the District.
The signs are expected to be up by the end of the week as winds and
recent rains have precluded the vendor from putting them out over the
past two weeks as originally planned.
2.5. Holiday Newsletter (Verbal Report)
Mr. Micalizzi presented to the Committee the Draft Holiday Newsletter.
The Committee approved the Draft that is scheduled to go to print on
December 9, 2011.
2.6. Status Report on Committee Specific Strategic Plan Initiatives
The Committee reviewed the Strategic Plan Status Report noting only
minor changes since the previous meeting two weeks prior.
2.7. Future Agenda Items and Staff Tasks
None.
3. ADJOURNMENT
3.1. The meeting was adjourned at 5:13 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee is scheduled for January
9, 2012 at 4:00 p.m.
2