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HomeMy WebLinkAbout2012-01-12 - Board of Directors Meeting Minutes 2012-001 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING January 12, 2012 1. CALL TO ORDER The January 12, 2012 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Hawkins at 8:30 a.m. The meeting was held in the Board Room at the District's Administrative Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Hawkins led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Phil Hawkins, President Ken Vecchiarelli, General Manager Gary T. Melton, Vice President Steve Conklin, Engineering Manager Michael J. Beverage Lee Cory, Operations Manager Ric Collett Stephen Parker, Finance Manager Robert R. Kiley Art Vega, Interim IT Manager Damon Micalizzi, PI Officer Annie Alexander, Executive Secretary ALSO PRESENT Nancy Rikel, Councilmember, City of Yorba Linda (Arrived 8:35 a.m.) Art Kidman, General Counsel, Kidman Law LLP Eddy Beltran, Senior Associate, Kidman Law LLP Eileen Facer 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Vecchiarelli announced that the Closed Session (Item No. 14.1.) was no longer required. 5. PUBLIC COMMENTS Ms. Eileen Facer addressed the Board and expressed her gratitude for the installation of a gate on the access road near the Highland Reservoir. Mr. Vecchiarelli and Mr. Conklin then reported on staff's efforts related to the project. The gate will be officially closed the morning of January 16, 2012. 6. SPECIAL RECOGNITION 6.1. Recognize Stephen Parker, Finance Manager, for Completion of the ACWA/JPIA Supervisor Basics Certification Program President Hawkins presented Mr. Parker with a plaque commemorating his completion of this certification program. 1 2012-002 7. CONSENT CALENDAR Director Collett made a motion, seconded by Director Beverage, to approve the Consent Calendar. Director Collett abstained from voting on Check No. 58194 of Item No. 7.2. as he has a financial interest with the vendor. Motion carried 5-0- 7.1. Minutes of the Board of Directors Regular Meeting Held December 22, 2011 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,964,280.05. 7.3. Progress Payment No. 2 for Construction of the Well No. 20 Well Head Equipping Project Recommendation: That the Board of Directors approve Progress Payment No. 2 in the net amount of $17,738. 10 to Pascal & Ludwig Constructors for construction of the Well No. 20 Well Head Equipping Project, Job No. 200711. 7.4. Progress Payment No. 5 for Construction of the Ohio St. and Oriente Dr. Pipeline Replacement Recommendation: That the Board of Directors approve Progress Payment No. 5 in the net amount of $123,919.20, to Mamco Construction for the Ohio Street and Oriente Drive Pipeline Project, Job No. 201006. 7.5. Progress Payment No. 11 for Construction of the Highland Booster Pump Station Project Recommendation: That the Board of Directors approve Progress Payment No. 11 in the net amount of $330,751.37 to Pacific Hydrotech Corporation for construction of the Highland Booster Pump Station Project, Job No. 200814. 7.6. Change Order No. 2 for Additional Engineering Services for Steven Andrews Engineering Recommendation: That the Board of Directors approve Change Order No. 2 for Additional Engineering Services for Steven Andrews Engineering for $6,900, and direct staff to request payment of 3,450 from the City of Anaheim for its half of this additional project cost. 2 2012-003 8. ACTION CALENDAR 8.1. ACWA Health Benefits Authority Board of Directors Election Mr. Vecchiarelli explained that the ACWA HBA was soliciting votes for the election of one Director. Four individuals are currently running for this seat. The Executive-Administrative-Organizational Committee reviewed this matter and initially was going to recommend that the Board nominate Joan C. Finnegan for this position. After additional consideration, the Committee thought that the Board might want to nominate Steven M. Ruettgers for this position as ACWA had been providing great support for the Freeway Complex Fire litigation. Ultimately, the Committee did not to make a recommendation to the Board. Director Beverage made a motion, seconded by Director Collett, to cast the District's vote for Steven M. Ruettgers for the position of ACWA HBA Director. Motion carried 5-0. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report President Hawkins briefly commented on the construction taking place near the high school. 9.2. Directors' Reports CRWUA Conference - December 14-16, 2011 (Beverage/Melton) Directors Beverage and Melton provided a summary of the topics covered during the conference. A video regarding the Colorado River was also shown at this time. 9.3. General Manager's Report ■ Highland Reservoir Access Road Closure Mr. Vecchiarelli previously reported on this matter under Item No. 5. ■ District Historical Information Mr. Vecchiarelli reported that he had been presented with a binder of historical information from the family of Leonard Dueker, the District's first General Manager. 9.4. General Counsel's Report Mr. Kidman reported that his firm had moved to a new location and would now be known as Kidman Law LLP. 9.5. Future Agenda Items and Staff Tasks None. 3 2012-004 10. COMMITTEE REPORTS 10.1. Executive-Administrative-Organizational Committee (Hawkins/Melton) Minutes of the meeting held December 20, 2011 at 4:00 p.m. were provided in the agenda packet. Minutes of the meeting held January 11, 2012 at 4:00 p.m. will be provided at the next Board meeting. Next meeting is scheduled February 8, 2012 at 4:00 p.m. 10.2. Finance-Accounting Committee (Kiley/Hawkins) Minutes of the meeting held December 27, 2011 were provided in the agenda packet. Next meeting is scheduled January 23, 2012 at 4:00 p.m. 10.3. Personnel-Risk Management Committee (Beverage/Collett) Minutes of the meeting held January 10, 2012 at 4:00 p.m. will be provided at the next Board meeting. Next meeting is scheduled February 14, 2012 at 4:00 p.m. 10.4. Planning-Engineering-Operations Committee (Collett/Kiley) Minutes of the meeting held January 5, 2012 at 4:00 p.m. will be provided at the next Board meeting. Next meeting is scheduled February 2, 2012 at 4:00 p.m. 10.5. Public Affairs-Communications-Technology Committee (Melton/Beverage) Minutes of the meeting held January 9, 2012 at 4:00 p.m. will be provided at the next Board meeting. Next meeting is scheduled February 6, 2012 at 4:00 p.m. 4 2012-005 10.6. YLWD-MWDOC-OCWD Joint Agency Committee (Hawkins/Beverage) Next meeting is scheduled January 24, 2012 at 4:00 p.m. 10.7. Citizens Advisory Committee (Beverage) Next meeting is scheduled January 23, 2012 at 8:30 a.m. 11. INTERGOVERNMENTAL MEETINGS 11.1. YL City Council - January 3, 2012 (Hawkins) Director Hawkins attended and commented on the recent California State Supreme Court decision regarding redevelopment agencies which was discussed at length during the meeting. 11.2. MWDOCIMWD Workshop - January 4, 2012 (Melton/Staff) Director Melton attended and commented on a report provided by Jeff Kightlinger regarding the Bay/Delta and Colorado River water issues which was provided at the meeting. 11.3. OCWD Board - January 4, 2012 (Kiley/Staff) Director Kiley attended but did not have any District related business to report. 11.4. WACO - January 6, 2012 (Hawkins/Kiley) Directors Hawkins and Kiley attended and commented on a panel discussion regarding the Delta which was held during the meeting. 11.5. YL Planning Commission -January 11, 2012 (Kiley) Director Kiley attended but did not have any District related business to report. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from January 13, 2012 - February 29, 2012 The Board reviewed the listed meetings and made no changes. 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. ISDOC Shared Services Program Workshop - January 26, 2012 WEF Sea to Sierra Water Tour - March 1-2, 2012 None of the Directors expressed an interest in attending either of these events. 5 2012-006 14. CLOSED SESSION No Closed Session was held. 14.1. Conference with Legal Counsel - Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et al vs. YLWD (OC Superior Court - Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court - Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court - Case No. 00311353) Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080) Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239) Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior Court - Case No. 00327152) Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968) Name of Case: American Security Insurance Company, et al vs. YLWD (OC Superior Court - Case No. 00348304) Name of Case: Buc vs. YLWD (OC Superior Court - Case No. 00409755) Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD (OC Superior Court - Case No. 00425404) Name of Case: ACWAIJPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court - Case No. 00486884) 6 2012-007 15. ADJOURNMENT 15.1. On a motion by Director Beverage, seconded by Director Kiley, the meeting was adjourned at 9:20 a.m. A Board of Directors workshop meeting to discuss financial planning and water rate alternatives will be held January 16, 2012 at 3:00 p.m. The next regular meeting of the Board of Directors will be held January 26, 2012 at 8:30 a.m. , Kenneth R. Vecchiarelli Board Secretary 7