HomeMy WebLinkAbout2012-03-06 - Personnel-Risk Management Committee Meeting Agenda Packet Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
Tuesday, March 6, 2012, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director Michael J. Beverage, Chair Ken Vecchiarelli, General Manager
Director Ric Collett Gina Knight, Human Resources Manager
1. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on which they
wish to comment. If the matter is on this agenda,the committee Chair will recognize the individual for their comment when
the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of
public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes.
2. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include
items for information only.
2.1. Status of Human Resources and Risk Management Activities
2.2. Status of Recruitments and Budgeted Positions
2.3. Management Employees Group Compensation Letter for FY 2012-2013.
2.4. Future Agenda Items and Staff Tasks
3. ADJOURNMENT
3.1. The next meeting of the Personnel-Risk Management Committee will be held March 20, 2012 at
4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are
distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public
inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular
business hours. When practical,these public records will also be made available on the District's internet website accessible at
http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be able to
participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water
District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of
accommodation requested. A telephone number or other contact information should be included so the District staff may discuss
appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time
before the meeting for the District to provide the requested accommodation.
ITEM NO. 2.1
AGENDA REPORT
Meeting Date: March 6, 2012
To: Personnel-Risk Management
Committee
From: Ken Vecchiarelli, General
Manager
Presented By: Gina Knight, HR/Risk Manager Dept: Human
Resources/Risk
Management
Prepared By: Amelia Cloonan, Personnel
Technician
Subject: Status of Human Resources and Risk Management Activities
SUMMARY:
The attached spreadsheet is updated on a monthly basis and presented to the Personnel-Risk
Management Committee for discussion.
DISCUSSION:
The attached spreadsheet is updated monthly to indicate the status of Human Resources, Risk
Management and Safety activities as well as revisions to the District's policies and procedures, job
related training offered to District employees, processed tort claims and District sponsored
employee events. Items shown in red have been revised or updated since the last report.
On April 26, 2012 two District employees will attend the Pacific Safety Council's Forklift Training -
Instructor training. This will enable the District to conduct in-house training for those employees who
are required to operate the forklift.
The District has four claims, over the period December 2011 through February 2012, that will be
submitted to ACWA/JPIA for reimbursement and the self-administration fee. The claims total
$2,418.85, and the self-administration fees total $400.00.
At the Board of Directors meeting held January 26, 2012, the claim filed by Chris D'Amico for
damage to his vehicle on December 18, 2011 was rejected and referred to ACWA/JPIA. Mr.
D'Amico had submitted receipts and estimates totaling $1 ,962.70. ACWA/JPIA sent out an
appraiser to assess the damage, and the claim was settled for $701.85.
Three claims by the District on its ACWA/JPIA liability insurance for asphalt and street repair
caused by water main breaks are in process.
The background check on the Part-time Public Affairs Intern was completed. A tentative start date of
March 12 was originally proposed. Staff will send out the offer letter to the candidate when a final
determination of the start date is confirmed.
A Safety Leadership Workshop will be conducted by the District's safety consultant, Aspen Risk
Management. This workshop will be attended by District Managers, supervisors and Safety
Committee members and will be held from 8:00 a.m. to 12:30 p.m. on March 19.
On March 28, the District's EAP will be conducting two one-hour sessions for all District employees
on the many programs and benefits EAP offers.
ATTACHMENTS:
Description: Type:
HR DEPARTMENT ACTIVITY fiscal 2011-2012.doc HR Activity Backup Material
HR DEPARTMENT ACTIVITY
2011/2012
POLICIES AND PROCEDURES ACTIVITY STATUS
Development and Maintenance of Management
Safety Procedures reviewed Draft
policy
Driver Record Review Policy None
Drug and Alcohol Policy LCW Law firm
revising District's
policy
Educational/Certification/License Draft Policy
Reimbursement Policy presented to
Bargaining Unit on
3/14/2011
Employee Performance Evaluation Draft policy will be
Procedure presented to BU for
review and approval
after the MOU is
adopted by the BOD
Employee's Responsibility for Management
Maintenance of District Vehicles reviewed Draft
policy.
To be presented to
BU for review and
approval after MOU
is adopted by the
BOD
Employee Time-Off Request Policy Draft policy
presented to BU for
review and approval
3/14/2011
Facilities Use Policy Management
reviewed. General
Manager to review
Draft policy and add
input
Heat Illness Prevention Program Draft policy
prepared. HR
Manager to review
Updated February 29, 2012
POLICIES AND PROCEDURES CONTINUED
POLICIES ACTIVITY STATUS
Risk Management Admin Policy HR Mgr to review
Draft policy and
comment
Safety Footwear Allowance Draft policy
presented to BU on
3/14/2011
Update Recruitment Procedure HR Mgr to review
procedure and add
input
New Hire Procedure HR Mgr to review
procedure and add
input
Separation/Termination Procedure HR Mgr to review
In process procedure and add
input
TRAINING - ON SITE/OFF SITE
DATE VENDOR CLASS TITLE
1-18-2012 Wells Fargo Legislative update
1-25-2012 Orange County HR Group Quarterly Meeting, Irvine Ranch Water
District
2-01-2012 ACWA/JPIA Annual HR Group Meeting held at Rancho
Cucamonga Water District
02-02-2012 BESST presented 4-hour District employees (9) and local agency
class with continuing employees (18) attended. The class
education credits involved groundwater production/well
performance diagnostics.
4-26-2012 Pacific Safety council Attenaance by two Districi employees who
Forklift Training — will become the District's forklift training
Instructor training instructors (Barmer and Baker)
RECRUITMENTS
MONTH POSITION APPLICATIONS
PROCESSED
2011
February Meter Reader 1 287
March Customer Service Supervisor 62
June Maintenance Worker 1 (2 positions) 208
August Maintenance Distribution Operator II 4
August/Sept RFP/Interviews for Safety Consultant 3
January 2012 Part-time Public Affairs Intern 5
CURRENT RISK MANAGEMENT/TORT CLAIM ACTIVITY
DATE OF NATURE OF RISK ACTION TAKEN CLAIM HANDLED
ISSUE/ CLAIM MGMNT RELATED BY DISTRICT
REC'D ISSUE/CLAIM &SUBMITTED TO
ACWA/J PIA
August 23, Claim received by District Signed release and $100.00 suU1111«eu
2011 from Doug Boughter for waiver received to ACWA/JPIA for
plumbing services. 8/29/2011. Check for reimbursement to
$100 sent out District (plus
9/8/2011. $100.00 handling
fee)
September 27, District truck backed into
2011 by motorist waiting at
light.
October 2011 Letters received from: 1) Under investigation by Both claims were
Melanie Schlotterbeck Risk Manager. rejected and
and 2) PCM on behalf of Claims presented to referred to
The Kellogg Terrace Personnel-Risk ACWA/JPIA by the
Condominium Management Board of Directors
Association for damages Committee for on February 23,
claimed to have resulted recommendation that 2012
from a leak in Alamo the Board reject and
Lane. refer both claims to
ACWA/J P IA.
October 2011 Claim received by District Claim form received. $585.00 submitted
from Jay Betker on Release and waiver to ACWA/JPIA for
12/13/2011 for alleged received. Check reimbursement to
overbilling, cost of request to pay out in District (plus
plumbing inspection and the amount of $100.00 handling
irrigation inspection. $585.00 on fee)
01/12/2012.
November 14, Claim received by District Board rejected and
2011 from Aaron Goodall for referred claim to
debris and dust issues ACWA/JPIA on
12/22/2011
November 15, Claim received by District Claim form sent and $73.71 be submitted
2011 from Patrick Buckner for returned. Release to ACWA/JPIA for
damage to tire caused by and Waiver sent and reimbursement to
raised lid in roadway returned. District (plus
Check request to pay $100.00 handling
out in the amount of fee)
$73.71 on 12/08/2011
CURRENT RISK MANAGEMENT/TORT CLAIM ACTIVITY
DATE OF NATURE OF RISK CLAIM HANDLED BY
ISSUE/ MGMNT RELATED ACTION TAKEN DISTRICT
CLAIM ISSUE/CLAIM &SUBMITTED TO
REC'D ACWA/JPIA
December Claim received by Claim form received. $250.00 will be
2011 District from Release and waiver submitted to
Muhammed Peshimam sent. Check request ACWA/JPIA for
12/22/2011 for damage pay out in the amount of reimbursement to
to his system by sand $250.00 on 01/26/2012 District (plus $100.00
due to work done by handling fee)
YLWD in neighboring
home.
December Claim for Claim form received. P749.38 will be
2011 reimbursement of Release and waiver submitted to
plumbing costs by Juan sent. Check for $749.38 ACWA/JPIA for
Hernandez. Damage to pay out on 2/9/2012 reimbursement to
caused by main break or when release and District (plus $100.00
in Granby Drive. waiver are received. handling fee)
December Claim filed by Chris Claim presented on Claim was rejected and
2011 D'Amico 12/28/2011 for Board Agenda for referred to ACWA/JPIA
damages to his tire and 1/26/2012 with by the Board of
auto body when a recommendation to Directors on 1/26/2012.
YLWD water cover reject and refer to ACWA/JPIA appraisec
flipped up under his ACWA/JPIA. the damages and
car. issued a check for
$701.85 (as opposed to
the $1,963.70
requested by Mr.
D'Am ico).
January 2012 Claim by Hobo Release and waiver $110.00 will be
Recreation (Yorba signed and returned. submitted to
Linda Bowl) for charges Claim paid out on ACWA/JPIA for
for backflow & meter 1/26/2012 in the amount reimbursement to
testing. of $110.00. District (plus $100.00
handling fee)
February 2012 Claim filed by William Release and waiver $1,309.47 will be
Worthington. Yard & signed and returned. submitted to
pool flooded with mud Claim paid out on ACWA/JPIA for
due to main line failure 2.23.2012 in the amount reimbursement to
in street. of $1,309.47 District (plus $100.00
handling fee)
DISTRICT'S CLAIMS ON THE ACWA/JPIA LIABILITY INSURANCE
PROGRAM
DATE OF NATURE OF RISK CLAIM SUBMITTED
INCIDENT MGMNT RELATED AMOUNTOF CLAIM TO ACWA/JPIA
ISSUE/CLAIM
December 8, Stater Bros. Parking TBD JPIA is awaiting backup
2011 Lot
December 12, Beech Street repairs $39,295.00 January 31, 2012
2011
December 29, Granby Drive repairs $5,600.00 Claim needs to be
2011 subm itted.
CURRENT WORKERS COMPENSATION ACTIVITY
DATE OF NATURE OF W.C. STATUS REPORTABLE INCIDENT
INJURY CLAIM
2-28-2012 Left foot pain Open First Aid Only
DISTRICT EMPLOYEE ACTIVITIES/FUNCTIONS
MONTH ACTIVITY/FUNCTION DEPARTMENT
2-14-12 Employee Potluck Event held at Employee Recognition
District Committee
DISTRICT SAFETY AND WELLNESS- ACTIVITIES/FUNCTIONS
MONTH ACTIVITY/FUNCTION DEPARTMENT
1-23-2012 CheckAED's & Log HR
2-15-2012 One-hour Employee Assistance Program HR
(EAP) Workshop — Eating Right for Life
2-16-2012 Presentation by Aspen Risk Management HR
(safety consultants) re plan of action &
introduction to Management, supervisors
& Safety Committee members
2-28-2012 Pacific Safety Council Annual Conference HR
Attendance by Risk Manager
3-5-2012 Safety Consultant, Rick Abel from the HR
Aspen Risk Management Group will
perform an assessment of the District's
facilities.
3-19-2012 Safety Leadership Workshop to be HR
conducted by Aspen Risk Management
(safety consultants) for Managers and
Safety Committee members 8:00 am to
12:30 pm
3-28-2012 Employee Assistance Program HR
Orientation Program —two one-hour
sessions
HR ACTIVITIES/FUNCTIONS
MONTH ACTIVITY/FUNCTION DEPARTMENT
01-11-2012 Met with Keenan & Associates regarding Human Resources
Employee Benefits Consulting &
Brokerage Services
ITEM NO. 2.2
AGENDA REPORT
Meeting Date: March 6, 2012 Budgeted: Yes
To: Personnel-Risk Management
Committee
Funding Source: All Funds
From: Ken Vecchiarelli, General
Manager
Presented By: Gina Knight, HR/Risk Manager Dept: Human
Resources/Risk
Management
Prepared By: Miguel Serna, Human
Resources Analyst
Subject: Status of Recruitments and Budgeted Positions
SUMMARY:
The attached spreadsheet is updated monthly and presented to the Personnel-Risk Management
Committee.
DISCUSSION:
The Budgeted Positions spreadsheet is updated monthly to show the status of the District's current
recruitment activity. The spreadsheet identifies the current fiscal year's budgeted positions as well
as any current vacancies awaiting action. Items identified in red indicate the most recent activity
such as pending employment offers or applications being processed in addition to any revisions or
updates since the last report.
Human Resources staff completed the preliminary background check on the top candidate for the
Public Affairs Internship. Staff will send out the offer letter to the candidate as soon as confirmation
of a start date is received and schedule a post-employment physical for the candidate at the
appropriate time.
ATTACHMENTS:
Description: Type:
Budgeted Positions 02-29-2012.xls Status of Recruitments and Budgeted Positions Backup Material
As of February 29, 2012
FY 2011-2012 Budgeted Positions
Salary Start
Range Position Classification Budget Emp Status/Comments Date
1-11 (Temporary Help) 0 0
12
13
14
15 Customer Service Representative 1 1 1
16 Meter Reader 1 2 1 Vacancy due to employee's resignation on
6/21/2011. Vacant position on hold.
17 Accounting Assistant 1 1 1
Customer Service Representative 11 1 1
Engineering Secretary 1 1
Maintenance Worker 1 9 11 Vacancy due to employee's resignation on
01/05/2012.
Mechanic 1 0 0
Operations Secretary 0 0
18 Meter Reader 11 2 2
19 Customer Service Representative 111 2 2
Operations Assistant 1 1
20 Engineering Technician 1 0 0
Maintenance Distribution Operator 11 8 6 Under filled with (2) Maint. Worker I
positions.
Water Quality Technician 1 0 1 Position used to under fill authorized Water
Quality Technician 11 position.
21 Accounting Assistant 11 1 1
Facilities Maintenance 1 1
Mechanic 11 1 1
22 Information Systems Technician 1 1 1
Water Quality Technician 11 1 0 Under filled with (1) WQT 1.
23 Maintenance Distribution Operator 111 4 3 Under fill with one (1) MWI.
Meter Services Lead 1 1
Mechanic 111 1 1
Personnel Technician 1 1
Plant Operator 11 3 3
24 Construction Inspector 1 1
Engineering Tech 11 2 2
Info Systems Tech II/Programmer 1 1
25 Executive Secretary 1 1
Human Resources Analyst 1 1
Instrumentation Technician 1 1
Sr. Accountant 1 1
As of February 29, 2012
FY 2011-2012 Budgeted Positions
Salary Start
Range Position Classification Budget Emp Status/Comments Date
26 GIS Administrator 1 1
Project Engineer 2 2
Sr. Construction Inspector 1 1
Sr. Fleet Mechanic 1 1
Sr. Maintenance Distribution Operator 4 4
Sr. Plant Operator 1 1
27 Customer Service Supervisor 1 1
28 Management Analyst 1 1
29 Water Quality Engineer 1 1
30 Public Information Officer 1 1
Water Maintenance Superintendent 1 1
SCADA Administrator 1 1
Information Systems Administrator 1 1
31 Chief Plant Operator 1 1
32
33
34 Sr. Project Manager 1 1
35
36
37 Engineering Manager 1 1
Finance Manager 1 1
Human Resources and Risk Manager 1 1
IT Manager IS Administrator assigned to Acting IT
1 0 Manager.
Operations Manager 1 1
38
39
40
General Manager 1 1
Total 76 73
FY 2011-2012 Authorized Part-Time/Intern Positions
Salary Start
Range Position Classification Budget Emp Status/Comments Date
1-11 Public Information Intern 0.5 0 Candidate has passed preliminary
background check. Staff will schedule pre-
employment physical.
Governmental Affairs Intern 0.5 0
24 IGIS Technician 0.5 0.5
Total 1.5 0.5
ITEM NO. 2.3
AGENDA REPORT
Meeting Date: March 6, 2012
To: Personnel-Risk Management
Committee
From: Ken Vecchiarelli, General
Manager
Presented By: Gina Knight, HR/Risk Manager Dept: Human
Resources/Risk
Management
Prepared By: Gina Knight, HR/Risk Manager
Subject: Management Employees Group Compensation Letter for FY 2012-2013.
� � J
SUMMARY:
The District's management employees are unrepresented and do not bargain with the District over
compensation and benefits. In the past, this group has followed suit with any provisions the District
bargained and agreed upon with the District's represented employees group.
DISCUSSION:
In the past, the District's management employees followed suit with the provisions that were
negotiated between the District and the District's represented employees. At the request from the
Board of Directors, staff was instructed to prepare and present a compensation letter for the
Management Employee Group for consideration from the Board of Directors during the Budget
process.
Staff prepared draft Management Employee Compensation letter documents for review as
requested at the Personnel-Risk Management Committee meeting of February 14, 2012.
ATTACHMENTS:
Name: Description: Type:
Management Compensation Letter - Exhibit A-Final FY 2012-2013.doc Resolution No. 12-XX Backup
Material
MANAGEMENT CLASSIFICATIONS AND SALARY RANGES FLSA STATUS 2012- Management Employees-Authorized Backup
2013 - Final.doc Classifications FY 2012-2013 Material
9step- 2012-2013 ME 9%.pdf Management Employees Pay Plan FY Backup
2012-2013 Material
DOCSLA-#350310-v1-Exhibit DHolidays - Final.doc Management Employees Holiday Backup
Schedule FY 2012-2013 Material
Exhibit A
Resolution No. 11-22
Employee Compensation Letter
And Pay Plan for Management Employees
Fiscal years: '^'= 2012-201?
I. The General Manager shall prepare an Employee Compensation Letter for
consideration by the Board of Directors. The Employee Compensation
Letter shall describe the salaries, benefits and special conditions offered by
the District to its Management employee group (Exhibit B).
II. The District shall maintain the salary schedule attached hereto as Exhibit C
for the period July 1, 2014- through June 30, 2012- .
III. The District's current contract with CalPERS is for a retirement benefit
based on the single highest year with a Fourth Level of 1959 Survivor
Benefit Program.
IV. Effective July 1, 2012, all management employees The Distrin4 shall
^tee to pay 100% of the statutory CalPERS employee contribution to
CalPERS. r"P 409n noffthhe °eMP19yee'S GGn+rihi i+iren rn+o A
(` RFERS ft-:)r empleyed by the Distrin+ G.A. nr h ro the adep
d_;;4TPnf 12 Q! Whinh appFeyes n�me_.Ad Tr°n4n4 4�pGen4�i
��_111"""��-"""��_ �
hhe4�on 4��n�e_I inrl natter Dic4rin4 onr! GaIRERS 4n nreyide SeGtieR
° . Presently, such employee contribution rate
is 7% of salary compensation.
u^wever, +1ndividuals hired by the District after the adoption date of
Resolution 12-01 shall be enrolled in the 2% @ 60 retirement formula aPA
moll pay 100 noff4hhe St-a i i4�y GaIPEERS e mnl erVen+rib Linn +n
GaIIPERS.
All payments will be credited to the employee's individual account with
CalPERS.
V. The District shall continue to maintain a "414(h)(2)" plan under the Internal
Revenue Code for the purpose of treating contributions to PERS as
deferred income for tax purposes to the extent permitted by law.
Contributions will continue to be deducted from the employee's actual
gross salary as reflected on the employee's pay stub. Employees shall
otherwise be responsible for all taxes related to fringe and reimbursement
benefits and the District shall make deductions in accordance with the law.
VI. Each employee will be annually reviewed on a one-year interval following
completion of their probationary period. An employee who receives a
meets job expectations evaluation will be entitled to move one (1) step and
an employee who receives an exceeds job expectations evaluation, shall
be allowed to move up to two (2) steps. Movement shall take place until
an employee has reached Step 9. The District shall endeavor to have
performance reviews completed within two (2) weeks after the employee's
Management Compensation Letter 201d201.s
anniversary date with the effective date of any merit salary increase being
on the anniversary date. If the evaluation is delayed, any subsequent
salary increase to which the employee could otherwise be entitled shall be
retroactive to the anniversary date.
VII. All new hires shall be subject to a twelve (12) month probationary period.
Such new hires shall accrue vacation commencing with the start of
employment but shall be ineligible to use accrued vacation time prior to
successful completion of six (6) months of service. An existing employee
who has been promoted to a new position will be required to serve a six (6)
month promotional probationary period in the new position.
VIII. MariayCiiiCiiL siiaii auurue VdUcIIIUI1 iCavC time with pay as
follows..
Duration of Continuous Hours Accrued per Pay Period
Regular Employment
During 1 st through 60th month 3.077
During 61 st through 120th month 4.615
During 121 st through 180th month 5.384
During 181 st through 240th month 6.153
During 241St month and thereafter 6.922
IX. The District shall continue to provide group life insurance in the amount of
one times basic annual salary rounded to the next higher multiple of
$1,000, for each full-time regular Management Employee under age 70, on
the first day of the month following their date of hire, in accordance with the
provisions of the contract between the District and any company of the
District's choosing providing such coverage. Management Employees may
increase the coverage up to five time's annual salary not to exceed
$300,000 by authorizing the additional premium to be deducted from
his/her salary.
X. The District shall pay 100% of the premium for hospital and medical
insurance for all Management employees who work in excess of 30 hours
per week, after they have worked for two calendar months, and up to 2/3 of
the additional premium toward Management employee dependent
coverage for covered employees with one dependent or up to 2/3 of the
additional premium toward Management Employee dependent coverage
for covered Management employees with more than one dependent in
accordance with the provisions of any contract between the District and
any company or companies of the District's choosing. The Management
employee shall pay the cost of the difference in premium, to be deducted
from his/her salary to cover the employee's share of the dependent
coverage. The Management employees shall have the option of selecting
a District-designated Health Maintenance Organization ("HMO"). The
District contribution for HMO coverage will be in accordance with this
paragraph.
Management Compensation Letter 201d201.s
XI. The District shall pay 100% of the premium for dental insurance for all
Management employees who work 30 hours or more per week, after they
have worked for two calendar months, and up to 2/3 of the additional
premium toward Management employee dependent coverage for covered
Management employees with one dependent or up to 2/3 of the additional
premium toward Management Employee dependent coverage for covered
Management Employees with more than one dependent in accordance
with the provisions of any contract between the District and any company
or companies of the District's choosing. The individual Management
employees shall pay the cost of the difference in premium, to be deducted
from his/her salary. The Management employees shall have the option of
selecting "Delta Care" with the contribution for "Delta Care" to be in
accordance with this paragraph.
XI 1. District shall pay 100% of the premium for vision insurance for
Management employees who work more than 30 hours per week, on the
first day of the month following their date of hire and up to 2/3 of the
additional premium toward dependent coverage for covered Management
Employees with one dependent, or up to 2/3 of the additional premium
toward dependent coverage for covered Management Employees with
more than one dependent, in accordance with the provisions of any
contract between the District and any company or companies of the
District's choosing. The individual Management Employee shall pay the
cost of the difference in premium, to be deducted from his/her salary.
XIII. Subject to carrier approval, the District shall pay the amounts provided in
the paragraphs IX, X and XI of this agreement for any Management
Employee employed by the District on or before the adoption of Resolution
11-22 and who retires from the District for a period of time which is
equivalent to one (I) year or pro-ration thereof on a monthly basis for each
three (3) years of service to the District or pro-ration thereof on a quarterly
basis. To be eligible for this benefit, the employee must be at least 50
years of age, must have five (5) years of service with the District, must
provide ninety (90) days notice of intent to retire must remain in a retired
status and must retire from the District in good standing. If any benefit
period remains when the Management Employee or his/her spouse
reaches ages 65, whichever is latest, and then coverage will convert to
Medicare Supplement for the remainder of the benefit period. For
purposes of this Agreement, retired status means that the Management
Employee shall not work for compensation for more than nine hundred
sixty (960) hours in any fiscal year (July 1 through June 30). The District
shall require a Management Employee to certify under penalty of perjury
that the Management Employee has remained on retired status and/or to
submit to such additional verification, as the District deems necessary to
demonstrate retired status. The retired Management Employee must
make any contribution required of a regular Management Employee
pursuant to paragraph IX, X and XI prior to the first day of the month in
which coverage is to be extended. Failure of a Management Employee to
Management Compensation Letter 201d201.s
make such payment shall result in termination of coverage and termination
of any right to any benefit pursuant to this section. Management
employees hired after the adoption of Resolution 11-22 shall be ineligible
to receive this benefit.
A Management Employee who retires (in accordance with the Public
Employees' Retirement System qualifications) shall be paid at the rate of
his final salary for 3/8 of his/her accumulated days of sick leave, if any, at
the time of separation from active employment. The remaining 5/8 of
his/her accumulated days of sick leave will be converted to CalPERS
service credit If the Management Employee should die, his/her estate
shall be entitled to such payment.
XIV. To the extent possible, the District shall extend its current plan under
Section 125 of the Internal Revenue Code to cover Management
Employees.
XV. The District shall provide a long-term disability plan for Management
Employees which has a 90-day elimination period and provides at least
sixty percent (60%) of salary for a designated period of time in accordance
with coverage procured by the District from a carrier to be determined at
the District's sole discretion.
XVI. Effective July 1, 2012, the District will match dollar for dollar not to exceed
2% of a management employee's salary per year of his/her deposits in a
Deferred Compensation Plan.
XVII. Effective iaR �",rcrary'--1rz``i7t2-, Management employees shall continue to be
assigned to a four (4) day workweek, consisting of ten (10) scheduled
hours of work each day (a 4/10 schedule Monday through Thursday or a
4/10 scr iuuuie Tuesday through Friday).
XVIII. In situations where a Management Employee has been injured in a non-
duty accident and his/her disability leave exceeds one calendar month or
the total of his/her accumulated leaves, including sick leave, paid time off
and vacation, that portion of the leave exceeding 30 days or the total of
accumulated leaves, whichever is more, shall constitute a break in service
and his/her merit review dates and anniversary date will be adjusted
accordingly.
XIX. The District will pay up to a total of $2,000 annually to establish and
administer a tax-advantaged flexible benefit plan, and a total of $5,000
annually to establish a tax advantaged dependent care plan. Plans will
conform to the requirements of Section 125 of the Internal Revenue Code,
and permits Management Employees to convert their share of insurance
premiums, un-reimbursed medical expenses, child care and other
qualifying expenditures to pretax dollars. Savings to the District through
reductions to the payroll and worker's compensation tax base will accrue to
the District and offset the costs of establishing and administering this
program.
Management Compensation Letter 2012/201.s
XX. The District shall reimburse Management Employees for sums paid to the
appropriate agencies for obtaining, or renewing, treatment and/or
distribution certificates, and other professional certifications, registrations
and job related training.
XXI. Management Employees who are required to wear safety boots in the
performance of their job, as determined by the General Manager, shall be
eligible for District-purchased boots in an amount not to exceed $200.00,
provided that the boots are from a list pre-approved by the General
Manager or his/her designee. The difference between $200.00 and the
amount actually used may be carried over for one year and combined with
a subsequent allocation for boot reimbursement.
XXII. The District shall provide educational reimbursement to Management
Employees for costs of tuition, fees, books and parking relating to
educational courses taken and completed at accredited institutions at a
rate not to exceed standard resident fees as charged by the California
State University. Course work must be job related as determined and
approved in advance by the General Manager. Proof of payment and
successful completion of the course must accompany the reimbursement
request on a form provided by the District. Management Employee shall
be responsible for any tax consequences as a result of education
reimbursement. If for any reason, the employee separates from District
employment prior to completion of one (1) calendar year from the date of
distribution by the District of funds provided for herein, all such amounts
distributed during that one (1) calendar year period, shall be considered a
judgment due and owing to the District. The judgment amount shall be
deducted from the employee's closing check. Any remaining, non-
reimbursed amount shall be paid to the District within ninety (90) calendar
days of separation from District employment. Each employee receiving
funds pursuant to this section shall sign a written agreement to comply with
the terms of this section as a condition precedent to receipt of any such
funds.
XXIII. Management Employees who have been employed by the District for more
than one year may sell to the District up to forty (40) hours of accrued
unused vacation time upon thirty (30) days prior notice, provided that the
Management Employee takes a minimum of one-half the vacation time to
which he/she is entitled within the same annual period of the sold vacation
time. A member who has been employed by the District for more than one
year may also buy from the District up to an additional forty (40) hours of
vacation time within any calendar year for use during the same calendar
year, provided that full and complete payment has been made for the
purchased vacation time by salary modification prior to use of the vacation
time. It is expressly understood that this benefit is provided at the sole
discretion of the District and shall automatically terminate upon the
expiration of this Management letter unless an extension is expressly
agreed to by the District.
Management Compensation Letter 2012/201.s
XXIV. Management Employees will be entitled to either a District provided vehicle
or a car allowance of up to $359-994UU.UU/month as determined by the
General Manager. The Assistant (-moral Manager Engineering Manager,
Finance Director, IT Director and Human Resources Manager positions
shall receive a car allowance of $359-99 400.00 per month.
XXV. Management Employees shall receive a maximum of forty (40) hours of
administrative leave with pay each fiscal year. Unused administrative
leave time at the end of each fiscal year, June 30, will be paid during the
following month of July with said time being calculated at the employee's
then straight time hourly rate. There will be no carry-over of administrative
leave time to the next fiscal year.
XXVI. The Holiday schedule attached hereto as Exhibit D shall be in effect for
full-time Management employees covered by this Management letter. For
purposes of holiday compensation, compensation shall be equal to the
number of hours that the Management employee normally would have
worked other than for the holiday.
For those Management employees whose scheduled work week is
Monday through Thursday, a holiday falling on a Friday or Saturday shall
not result in Thursday being a holiday and a holiday falling on a Sunday,
shall not result in Monday being a holiday. Instead observed holidays that
fall on a Friday, Saturday or Sunday shall be recognized as floating
holidays earned. The floating holidays earned as a result of the above
situation shall be used within 12 months following the accrual of each
floating holiday.
In order to be eligible for holiday pay, a Management Employee must be
either at work or on paid leave of absence on the regularly scheduled
workday immediately preceding the day observed as the holiday and the
regularly scheduled workday immediately following the day observed as the
holiday.
The term of this Compensation Letter for Management Employees is for
the period of July 1, 2014- to June 30, 2012 .
Kenneth R. Vecchiarelli Date
General Manager
Management Compensation Letter 2012/2013
Management Compensation Letter 2012/2013
EXHIBIT B
YORBA LINDA WATER DISTRICT
MANAGEMENT EMPLOYEES
SALARY RANGES AND AUTHORIZED CLASSIFICATIONS
7-1-2012 through 6-30-2013
CLASSIFICATION TITLE SALARY RANGES FLSA
Engineering Manager ME37 EXEMPT
Finance Manager ME37 EXEMPT
Human Resources and Risk Manager ME37 EXEMPT
Information Technology Manager ME37 EXEMPT
Operations Manager ME37 EXEMPT
Exhibit "C"
Pay Plan Management Employees
Effective July 1st, 2012 thru June 30, 2013
Range
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9
ME 30
Monthly
$6,980.2075
$7,154.7127
$7,333.5805
$7,516.9200
$7,704.8430
$7,897.4641
$8,094.9007
$8,297.2732
$8,504.7051
Hourly
$40.2704
$41.2772
$42.3091
$43.3668
$44.4510
$45.5623
$46.7014
$47.8689
$49.0656
ME 31
Monthly
$7,329.2179
$7,512.4483
$7,700.2595
$7,892.7660
$8,090.0852
$8,292.3373
$8,499.6457
$8,712.1369
$8,929.9403
Hourly
$42.2839
$43.3410
$44.4246
$45.5352
$46.6736
$47.8404
$49.0364
$50.2623
$51.5189
ME 32
Monthly
$7,695.6788
$7,888.0708
$8,085.2725
$8,287.4043
$8,494.5894
$8,706.9542
$8,924.6280
$9,147.7437
$9,376.4373
Hourly
$44.3981
$45.5081
$46.6458
$47.8119
$49.0072
$50.2324
$51.4882
$52.7754
$54.0948
ME 33
Monthly
$8,080.4627
$8,282.4743
$8,489.5361
$8,701.7746
$8,919.3189
$9,142.3019
$9,370.8594
$9,605.1309
$9,845.2592
Hourly
$46.6181
$47.7835
$48.9781
$50.2025
$51.4576
$52.7440
$54.0627
$55.4142
$56.7996
ME 34
Monthly
$8,484.4859
$8,696.5980
$8,914.0130
$9,136.8633
$9,365.2849
$9,599.4170
$9,839.4024
$10,085.3875
$10,337.5222
Hourly
$48.9490
$50.1727
$51.4270
$52.7127
$54.0305
$55.3813
$56.7658
$58.1849
$59.6396
ME 35
Monthly
$8,908.7102
$9,131.4279
$9,359.7136
$9,593.7064
$9,833.5491
$10,079.3878
$10,331.3725
$10,589.6568
$10,854.3983
Hourly
$51.3964
$52.6813
$53.9983
$55.3483
$56.7320
$58.1503
$59.6041
$61.0942
$62.6215
ME 36
Monthly
$9,354.1457
$9,587.9993
$9,827.6993
$10,073.3918
$10,325.2266
$10,583.3572
$10,847.9412
$11,119.1397
$11,397.1182
Hourly
$53.9662
$55.3154
$56.6983
$58.1157
$59.5686
$61.0578
$62.5843
$64.1489
$65.7526
ME 37
Monthly
$9,821.8529
$10,067.3993
$10,319.0842
$10,577.0614
$10,841.4879
$11,112.5251
$11,390.3382
$11,675.0967
$11,966.9741
Hourly
$56.6645
$58.0811
$59.5332
$61.0215
$62.5470
$64.1107
$65.7135
$67.3563
$69.0402
ME 38
Monthly
$10,312.9456
$10,570.7692
$10,835.0385
$11,105.9144
$11,383.5623
$11,668.1513
$11,959.8551
$12,258.8515
$12,565.3228
Hourly
1 $59.49781
$60.98521
$62.50981
$64.07261
$65.67441
$67.31631
$68.99921
$70.7241
$72.4922
(Page 2 of 3) Exhibit C
Range
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9
ME 39
Monthly
$10,828.5929
$11,099.3077
$11,376.7904
$11,661.2101
$11,952.7404
$12,251.5589
$12,557.8479
$12,871.7941
$13,193.5889
Hourly
$62.4727
$64.0345
$65.6353
$67.2762
$68.9581
$70.6821
$72.4491
$74.2604
$76.1169
ME 40
Monthly
$11,370.0225
$11,654.2731
$11,945.6299
$12,244.2706
$12,550.3774
$12,864.1369
$13,185.7403
$13,515.3838
$13,853.2684
Hourly
$65.5963
$67.2362
$68.9171
$70.6400
$72.4060
$74.2162
$76.0716
$77.9734
$79.9227
ME 41
Monthly
$11,938.5236
$12,236.9867
$12,542.9114
$12,856.4842
$13,177.8963
$13,507.3437
$13,845.0273
$14,191.1530
$14,545.9318
Hourly
$68.8761
$70.5980
$72.3630
$74.1720
$76.0263
$77.9270
$79.8752
$81.8720
$83.9188
ME 42
Monthly
$12,535.4498
$12,848.8361
$13,170.0570
$13,499.3084
$13,836.7911
$14,182.7109
$14,537.2787
$14,900.7106
$15,273.2284
Hourly
$72.3199
$74.1279
$75.9811
$77.8806
$79.8276
$81.8233
$83.8689
$85.9656
$88.1148
ME 43
Monthly
$13,162.2223
$13,491.2779
$13,828.5598
$14,174.2738
$14,528.6307
$14,891.8464
$15,264.1426
$15,645.7461
$16,036.8898
Hourly
$75.9359
$77.8343
$79.7802
$81.7747
$83.8190
$85.9145
$88.0624
$90.2639
$92.5205
ME 44
Monthly
$13,820.3334
$14,165.8418
$14,519.9878
$14,882.9875
$15,255.0622
$15,636.4387
$16,027.3497
$16,428.0335
$16,838.7343
Hourly
$79.7327
$81.7260
$83.7692
$85.8634
$88.0100
$90.2102
$92.4655
$94.7771
$97.1465
ME 45
Monthly
$14,511.3501
$14,874.1338
$15,245.9872
$15,627.1369
$16,017.8153
$16,418.2607
$16,828.7172
$17,249.4351
$17,680.6710
Hourly
$83.7193
$85.8123
$87.9576
$90.1566
$92.4105
$94.7207
$97.0888
$99.5160
$102.0039
ME 46
Monthly
$15,236.9176
$15,617.8405
$16,008.2866
$16,408.4937
$16,818.7061
$17,239.1737
$17,670.1531
$18,111.9069
$18,564.7046
Hourly
$87.9053
$90.1029
$92.3555
$94.6644
$97.0310
$99.4568
$101.9432
$104.4918
$107.1041
ME 47
Monthly
$15,998.7635
$16,398.7326
$16,808.7009
$17,228.9184
$17,659.6414
$18,101.1324
$18;553.66071$19;017.50221
$19,492.9398
Hourly
$92.3006
$94.6081
$96.9733
$99.3976
$101.8825
$104.4296
$107.04041
$109.71641
$112.4593
* In the event of a keying /formula discrepancy, all pay plans (salary matrices) are calculated @ 2.5% between each step and 5.0% between each range.
(Page 3 of 3) Exhibit C
Range
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9
ME 48
Monthly
$16,798.7017
$17,218.6692
$17,649.1359
$18,090.3643
$18,542.6234
$19,006.1890
$19,481.3437
$19,968.3773
$20,467.5868
Hourly
$96.9156
$99.3385
$101.8219
$104.3675
$106.9767
$109.6511
$112.3924
$115.2022
$118.0822
ME 49
Monthly
$17,638.6367
$18,079.6027
$18,531.5927
$18,994.8825
$19,469.7546
$19,956.4985
$20,455.4109
$20,966.7962
$21,490.9661
Hourly
$101.7614
$104.3054
$106.9130
$109.5859
$112.3255
$115.1336
$118.0120
$120.9623
$123.9863
ME 50
Monthly
$18,520.5686
$18,983.5828
$19,458.1724
$19,944.6267
$20,443.2423
$20,954.3234
$21,478.1815
$22,015.1360
$22,565.5144
Hourly
1 $106.84941
$109.52071
$112.25871
$115.06521
$117.9418
$120.89031
$123.91261
$127.01041
$130.1857
* In the event of a keying /formula discrepancy, all pay plans (salary matrices) are calculated @ 2.5% between each step and 5.0% between each range.
EXHIBIT D
2012-2013 HOLIDAY SCHEDULE
1. Independence Day
2. Labor Day
3. Veterans Day
4. Thanksgiving
5. Day after Thanksgiving
6. Christmas Eve
7. Christmas Day
8. New Years Day
9. Presidents Day
10. Memorial Day
11. Employee Chosen Floater
350310.1 Y0030-008