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HomeMy WebLinkAbout2012-03-08 - Board of Directors Meeting Minutes 2012-033 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 8, 2012 1. CALL TO ORDER The March 8, 2012 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Hawkins at 8:30 a.m. The meeting was held in the Board Room at the District's Administrative Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Director Hawkins led the pledge. 3. ROLL CALL DIRECTORS PRESENT STAFF PRESENT Phil Hawkins, President Ken Vecchiarelli, General Manager Gary T. Melton, Vice President Steve Conklin, Engineering Manager Michael J. Beverage Lee Cory, Operations Manager Ric Collett Gina Knight, Human Resources Manager Robert R. Kiley Stephen Parker, Finance Manager Art Vega, Interim IT Manager Cindy Botts, Management Analyst Mike Kiddie, Sr Fleet Mechanic Ronn Talbert, Mechanic III Doug Baker, Mechanic II Annie Alexander, Executive Secretary ALSO PRESENT Charley Wilson, Chair, OC Local Area Formation Commission Benjamin Legbandt, Policy Analyst II, OC Local Area Formation Commission Nancy Rikel, Councilmember, City of Yorba Linda Art Kidman, Attorney, Kidman Law LLP Daniel Mole, Chair, YLWD Citizens Advisory Committee Mark Schock 4. ADDITIONS/DELETIONS TO THE AGENDA Mr. Vecchiarelli announced that Item No. 6.1. would need to be deferred to the next regular Board meeting as Mr. Mendum was not able to attend this meeting. 1 2012-034 (The following items were taken out of order.) 6. SPECIAL RECOGNITION (Item No. 6.1. was deferred to the next regular Board meeting.) 6.1. Recognize Ken Mendum, Water Maintenance Superintendent, for Completion of the ACWA/JPIA Operations Certification Program 5. PUBLIC COMMENTS Mr. Schock addressed the Board regarding a Public Records Act (PRA) request he had submitted for historical fill level data for various reservoirs. He explained that he wanted to verify that these reservoirs were being filled to 90-95% capacity on red flag (or high fire danger) days as reported in an article in the OC Register. He further expressed concern regarding the communications he received from staff regarding this matter and the availability of the data he was asking for. Mr. Schock left the meeting following his remarks. Director Hawkins requested that an agenda item regarding the District's operating procedures during red flag days be added to the next Planning- Engineering-Operations Committee meeting agenda for discussion. Mr. Kidman explained the requirements for responding to a PRA request and summarized staff's communications with Mr. Schock regarding his request. Mr. Vecchiarelli briefly responded to questions from the Board regarding this matter. 6. SPECIAL RECOGNITION CONTINUED 6.2. Certificate of Achievement from CHP for District's Biennial Inspection of Terminals (BIT) Program Mr. Cory introduced Messrs. Kiddie, Talbert, and Baker who are responsible for administering the BIT program for which the District was being recognized by the California Highway Patrol. The Board then commended these staff members for their efforts. Messrs. Kiddie, Talbert, and Baker left the Board meeting at this time. 2 2012-035 111 7. COMMITTEE REPORTS 7.1. Citizens Advisory Committee (Beverage) Minutes of the meeting held February 27, 2012 at 8:30 a.m. were provided in the agenda packet. Mr. Mole provided a brief report regarding matters discussed during the meeting. Next meeting is scheduled March 26, 2012 at 8:30 a.m. Mr. Mole left the Board meeting following his remarks. 8. PRESENTATIONS 8.1. Introduction to Orange County LAFCO Services Presented by Benjamin Legbandt, Policy Analyst II Mr. Wilson introduced himself and Mr. Legbandt and presented a general overview of LAFCO's services. Mr. Legbandt distributed a printed copy of a PowerPoint presentation outlining LAFCO's organizational structure, strategic plan, budget and ongoing activities as well as a copy of the agency's most recent quarterly newsletter. Messrs. Wilson and Legbandt then responded to questions from the Board regarding the number of "islands" in Orange County and LAFCO's shared services program. Messrs. Wilson and Legbandt left the Board meeting following their presentation. 9. CONSENT CALENDAR Director Kiley made a motion, seconded by Director Melton, to approve the Consent Calendar. Motion carried 5-0. 9.1. Minutes of the Board of Directors Regular Meeting Held February 23, 2012 Recommendation: That the Board of Directors approve the minutes as presented. 9.2. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of$489,654.02. 9.3. Unaudited Financial Statements for the Period Ending December 2011 Recommendation: That the Board of Directors receive and file the Unaudited Financial Statements for the Period Ending December 31, 2011. 3 2012-036 9.4. Investment Report for the Period Ending December 2011 Recommendation: That the Board of Directors receive and file the Investment Report for the Period Ending December 2011. 10. ACTION CALENDAR 10.1. Staff Travel Expense Reimbursement and Ethics Training Policy Mr. Vecchiarelli explained that the revised policy mirrored the current Board of Directors policy with the exception of additional clarification regarding the daily meal allowance. Director Melton made a motion, seconded by Director Beverage, to adopt Resolution No. 12-04 Setting Staff Expense Reimbursement and Management Ethics Training and Rescinding Resolution No. 06-12. Motion carried 5-0 on a roll call vote. 10.2. Adopting Water Rules and Regulations Mr. Parker provided the Board with a brief overview of the proposed amendments. Director Beverage made a motion, seconded by Director Collett, to adopt Resolution No. 12-05 Amending the Rules and Regulations for the Rendition of Water Service and Rescinding Resolution No. 00-12. Motion carried 5-0 on a roll call vote. 10.3. Adopting Water Development and Customer Service Fees Mr. Parker explained that staff had reviewed the cost of service for the current fees and identified some best practices that required the creation of new fees. Director Collett made a motion, seconded by Director Kiley, to approve Resolution No. 12-06 Adopting Water Development and Customer Service Fees and Rescinding Resolution No. 08-04. Motion carried 5-0 on a roll call vote. 10.4. Authorizing Additional Director Attendance at Intergovernmental Meetings Mr. Vecchiarelli explained that only one Director is currently preauthorized to be compensated for their attendance at WACO, ISDOC and LAFCO meetings. In order to facilitate additional participation in these meetings, staff is recommending that the Board consider preauthorizing up to two Directors to be compensated for their attendance at these meetings. Director Melton made a motion, seconded by Director Collett, to authorize and compensate a maximum of two Directors for attendance at WACO, ISDOC and LAFCO intergovernmental meetings. Motion carried 5-0. 4 2012-037 11. REPORTS, INFORMATION ITEMS, AND COMMENTS 11.1. President's Report Director Hawkins reported that he had been nominated by the ISDOC Executive Committee to serve as chair for the OC Special District Selection Committee. 11.2. Directors' Reports None. 11.3. General Manager's Report Mr. Vecchiarelli reported that the ACWA Health Benefits Authority will be initiating proceedings to transition its program into ACWA/JPIA in order to cut costs and improve operations. Additional information regarding the consolidation process will be sent to the District in the next few weeks. 11.4. General Counsel's Report None. 11.5. Future Agenda Items and Staff Tasks None. 12. COMMITTEE REPORTS CONTINUED 12.1. Executive-Administrative-Organizational Committee (Hawkins/Melton) Next meeting is scheduled March 14, 2012 at 4:00 p.m. 12.2. Finance-Accounting Committee (Kiley/Hawkins) Minutes of the meeting held February 27, 2012 at 4:00 p.m. were provided in the agenda packet. Next meeting is scheduled March 26, 2012 at 4:00 p.m. 12.3. Personnel-Risk Management Committee (Beverage/Collett) Minutes of the meeting held March 6, 2012 at 4:00 p.m. will be provided at the next regular Board meeting. Next meeting is scheduled March 20, 2012 at 4:00 p.m. 5 2012-038 12.4. Planning-Engineering-Operations Committee (Collett/Kiley) Next meeting is scheduled March 12, 2012 at 4:00 p.m. 12.5. Public Affairs-Communications-Technology Committee (Melton/Beverage) Minutes of the meeting held March 5, 2012 at 4:00 p.m. will be provided at the next regular Board meeting. Next meeting is scheduled March 19, 2012 at 4:00 p.m. 12.6. YLWD-MWDOC-OCWD Joint Agency Committee (Hawkins/Beverage) Next meeting is scheduled March 27, 2012 at 4:00 p.m. 13. INTERGOVERNMENTAL MEETINGS 13.1. YL Planning Commission — February 29, 2012 (Kiley) Director Kiley attended and reported that two individuals were appointed to serve on the City's General Plan Advisory Committee. 111 13.2. WACO — March 2, 2012 (Hawkins/Kiley) Directors Hawkins and Kiley attended and commented on a presentation regarding El Nino and La Nina that was provided during the meeting. 13.3. YL City Council — March 6, 2012 (Hawkins) Director Hawkins attended and reported that the process for evaluating proposals for police services was discussed during the meeting. The Council decided to hold a special meeting for this purpose at City Hall due to the expense of trying to televise the meeting from another location. In addition, approval of an event services agreement, status of the Town Center, and appointments to the Mayoral Oversight Board were discussed during the meeting. 13.4. MWDOC/MWD Workshop — March 7, 2012 (Melton/Staff) Director Melton attended and reported that new Director division boundaries had been adopted. Director Melton also commented on the State Water Project Reliability Report and MWD's proposed budget and rate structure which were discussed during the meeting. 13.5. OCWD Board — March 7, 2012 (Kiley/Staff) Director Kiley attended but did not have any District related business to report. 6 2012-039 14. BOARD OF DIRECTORS ACTIVITY CALENDAR 14.1. Meetings from March 9, 2012 —April 30, 2012 The Board reviewed the listed meetings and made no changes. Councilmember Rikel left the meeting at this time. 15. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 15.1. WACO — March 2, 2012 (Ratify additional Board Member attendance.) MWD San Jacinto Tunnel Inspection Tour— March 15, 2012 WACO Municipal Bond & Debt Financing Workshop — March 21, 2012 Director Beverage made a motion, seconded by Director Melton, to ratify additional Director attendance at the WACO meeting and authorize Director attendance at the MWD inspection tour and WACO workshop. Motion carried 5-0. 16. CLOSED SESSION The meeting was adjourned to Closed Session at 9:34 a.m. All Directors were present. Also present were Messrs. Vecchiarelli and Kidman and Mrs. Knight. 16.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: Itani, et al vs. YLWD (OC Superior Court — Case No. 00124906) Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court — Case No. 00125994) Name of Case: State Farm General Insurance Company vs. YLWD (OC Superior Court — Case No. 00311353) Name of Case: Weiss vs. YLWD (OC Superior Court - Case No. 00319080) Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case No. 00320239) Name of Case: Travelers Commercial Insurance Company vs. YLWD (OC Superior Court - Case No. 00327152) Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case No. 00332968) 7 2012-040 Name of Case: American Security Insurance Company, et at vs. 111 YLWD (OC Superior Court - Case No. 00348304) Name of Case: Buc vs. YLWD (OC Superior Court — Case No. 00409755) Name of Case: Interinsurance Exchange of the Automobile Club vs. YLWD (OC Superior Court - Case No. 00425404) Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court — Case No. 00486884) The Board reconvened in Open Session at 9:46 a.m. President Hawkins announced that no action was taken during Closed Session that was required to be reported under the Brown Act. 17. ADJOURNMENT 17.1. On a motion by Director Beverage, seconded by Director Melton and unanimously approved by the Board, the meeting was adjourned at 9:47 a.m. The next regular meeting of the Board of Directors will be held March 22, 2012 at 8:30 a.m. I Ke neth R. Vecchiarelli Board Secretary I 8