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HomeMy WebLinkAbout2006-08-24 - Board of Directors Meeting Minutes2006-127 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING August 24, 2006 The August 24, 2006 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Paul R. Armstrong, President Ric Collett, Vice President Michael J. Beverage William R. Mills John W. Summerfield STAFF PRESENT Michael A. Payne, General Manager Arthur G. Kidman, General Counsel Michael Robinson, Asst. Administrator Amelia Cloonan, Administrative Secretary Scott Moulton, Senior Project Engineer DIRECTORS ABSENT AT ROLL CALL None INTRODUCTION OF VISITORS AND PUBLIC COMMENTS Brett Barbre, MWDOC Director Mark Quaternik, John Force Racing, Inc. Mr. Quaternik was in attendance to address the approval of Terms and Conditions for water service with John Force for 20650 Travis Road, Job No. 200622 that was presented to the Board of Directors on August 10, 2006. The 15,000 sq. ft. house will require a pump, fire hydrant and 8 inch pipe because of friction loss. Mr. Quaternik came in to the District offices and submitted fees and information. Two weeks ago he was told the matter was referred to the Planning-Engineering-Operations Committee. He attended today's meeting to determine what additional information is required. President Armstrong stated the District wants to know the ultimate use of the property. Mr. Quarternik responded plans were submitted for one house, piping is for one house, and no subdivision is planned. Director Beverage asked about other buildings planned for the location. Sizing is planned for a higher elevation. There are fire protection issues. He wants to be sure, for the District, that everything is correct, which is why the matter was referred to the PEO Committee on September 7. It is recommended Mr. Quaternik attend the PEO Committee meeting. Mark Quaternik left the meeting at 8:43 a.m. -1- 2006-128 Brett Barbre reported there is a group of five persons who have been tasked by Senator Ackerman to put together a statewide water bond. The water professionals selected to particate are: Brett Barbre, MWDOC Director, Peer Swan, IRWD Director, Phil Anthony, OCWD Director, Jack Foley, MWD Director and Ergun Bakall, MWDOC Director. Any project selected must have a demonstrable benefit to 40% of the state's population. Canals and surface water are being studied. SPECIAL RECOGNITION General Manager Payne introduced Yorba Linda Water District staff member Scott Moulton and recognized him on his promotion to Senior Project Engineer. Mike Robinson left the meeting at 8:46 a.m. CONSENT CALENDAR (Items 1 through 5) On a motion by Director Mills, seconded by Director Beverage, with Vice President Collett abstaining from voting on check number 45036 of Item 2, the Board of Directors voted 5-0 to approve the Consent Calendar. Minutes of the Regular Board of Directors meeting held August 10, 2006. Recommendation: Approve the minutes as presented. 2. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,290,686.61. 3. ACWA/JPIA Liability Insurance Deposit Premium for the period of October 1, 2006 - September 30, 2007. Recommendation: That the Board of Directors approve the ACWA/JPIA Liability Insurance Deposit Premium for the period of October 1, 2006 - September 30, 2007 in the amount of $188,513; and also continue with the retrospective Allocation Point of $25,000. 4. Terms and Conditions for Water Service with Messiah Lutheran Church, 17345 Yorba Linda Boulevard. Recommendation: Approve Terms and Conditions for Water Service with Messiah Lutheran Church, Job No. 200623. 5. Construction of Lakeview Booster Pump Station. Recommendation: Approve Progress Payment No. 3 in the net amount of $14,572.80 to Schuler Engineering Corporation for the construction of the Lakeview Booster Station, Project No. 200505. The Board of Directors adjourned to Closed Session at 8:56 a.m. All Directors were present. Also present were General Manager Payne and General Counsel Kidman. -2- 2006-i29 ADJOURN TO CLOSED SESSION 6. Conference with Labor Negotiator. (Justification for Closed Session is Government Code Section 54957.6) Yorba Linda Water District Employees Association, employee organization and Michael Payne, General Manager and Gina Knight, Human Resources Manager, YLWD designated representatives. 7. Conference with Labor Negotiator. (Justification for Closed Session is Government Code Section 54957.6) Yorba Linda Water District Management, Supervisory, Confidential group and Michael Payne, General Manager and Gina Knight, Human Resources Manager, YLWD designated representatives. RECONVENE IN OPEN SESSION The Board of Directors came out of Closed Session at 8:57 a.m. and reconvened in open session at 9:04 a.m. Scott Moulton and Amelia Cloonan rejoined the meeting. CLOSED SESSION REPORT There was no Closed Session report. ACTION CALENDAR 8. Consider changing Board and Committee meeting dates in October, November and December 2006 due to conflicts. General Manager Payne reported. The members of the Board agreed to change the Public Information Committee meeting scheduled for September 4 to Wednesday, September 6 at 8:00 a.m. The Yorba Linda Mayor's Prayer Breakfast is scheduled for October 12 running through 8A5 a.m. The members of the Board agreed to commence the October 12 Board of Directors meeting at 9:30 a.m. Thanksgiving is November 23. The members of the Board agreed to change the Board of Directors meeting to November 21 at 8:30 a.m. The Executive- Administrative-Organizational Committee meeting scheduled for that day will be moved to Monday, November 20 at 4:00 p.m. The CRWUA Conference will be taking place on December 14. The members of the Board agreed to change the Board of Directors meeting to December 12 at 8:30 a.m. The Personnel-Risk Management Committee meeting scheduled for that day will move to December 5 at 4:00 p.m. The members of the Board agreed to consider, at a later date, changing or eliminating the Board of Directors meeting scheduled for December 28. On a motion by Director Mills, seconded by Vice President Collett the Board of Directors voted 5-0 to change the dates of the meetings as discussed. -3- 2006-130 DISCUSSION ITEMS 9. None REPORTS, INFORMATION ITEMS AND COMMENTS 10. a. President's Report There was no report. b. Directors Reports Vice President Collett reported he met with a resident on a tract related problem. The resident asked about moving her water line off of via Del Caballo. General Manager Payne stated that Upper K Shapell will be installing a sewer main in that street, and letters will be sent out to homeowners in that area after the first of the year. Director Mills announced he has installed a SmarTimer at his residence. c. General Managers Report General Manager Payne had scheduled a meeting last week with Virginia Grebbien at OCWD to talk about annexation. He met instead with John Kennedy and a staff member. He relayed to them the Director's request for the annexation letter. Attorney's fees for the lawsuit came up. OCWD may make it a requirement that Bryant Ranch be included in the annexation. There is an ad hoc committee that will meet with IRWD on August 30. Groundwater producers are trying to set up meeting with the District to discuss annexation. The test pumping of the Etchandy Well will be under way any day now. Ingress and egress right of way was obtained from the property owner. General Manager Payne also reported plans to set up a booth on Via Del Buey in the low water pressure area of Village Center on September 12 at 6:30 p.m. to discuss options of increasing the water pressure in the immediate area. Only three responses were received from the District's mailing. d. General Counsel's Report General Counsel Kidman commented he believes the District is wise to be cautious about terms and conditions for the house being constructed at the top of the hill. It would serve the District well to have on file a Declaration of Restrictive Covenants to ensure the District is not committed to serving anything other than the one house. Director Summerfield asked if a member of the Fire Authority could be present at the PEO meeting when the Terms and Conditions for the property in question will be discussed. -4- 2006-131 11. a. Executive-Administrative-Organizational Committee (Armstrong /Collett) Alternate: Beverage 1) Minutes of meeting held August 15. President Armstrong reported. The Committee discussed new dates for Board and Committee meetings in November and December 2006. There was a report on legislative activities and a report on grant activities. Ad hoc meetings are set with the Cities of Yorba Linda and Placentia. Staff reported there will not be an election for the District's Board of Directors in November as only incumbents filed for the open seats. 2) Meeting scheduled for September 19, 4:00 p.m. b. Finance-Accounting Committee (Collett/Mills) Alternate: Summerfield 1) Minutes of meeting held August 14. Vice President Collett reported. The Committee discussed sewer maintenance fees projections and gave direction to staff. Keith Khorey, Wells Capital Management, called in with a monthly status of investments as of July 31, 2006 and reported the market is stable right now. Mr. Khorey will be presenting an annual summary of investments. A preliminary investment report ending June 30, 2006 was presented and discussed. 2) Meeting scheduled for September 11, 4:00 p.m. c. Personnel-Risk Management Committee (Beverage/Summerfield) Alternate: Collett 1) Minutes of meeting held August 8. Director Beverage reported. The Committee discussed the proposed rates from ACWA for the Liability Insurance Premium. Status reports on recruitments, on liability claims and on the meet and confer process with the bargaining unit, the supervisor and confidential and management groups were presented. 2) Meeting scheduled for September 12, 4:00 p.m. d. Planning-Engineering-Operations Committee (Summerfield/Mills) Alternate: Armstrong 1) Meeting scheduled for September 7, 4:00 p.m. -5- 2006-132 e. Public Information Committee (Mills/Collett) Alternate: Summen`ield 1) Minutes of the meeting held August 7. Director Mills reported. The only action item discussed was the Supreme Court decision on rate setting. The Committee discussed reporting requirements for future water and sewer rate adjustments. The Committee reviewed the District's participation in the American Cancer Society's Relay for Life. A District facilities tour is scheduled for September 16. Placentia Heritage Days Parade and Yorba Linda Fiesta Days Parade and Fair are scheduled for October. Additionally, the Committee discussed the SmarTimer program, the MWDOC School Program and the West Coast Magazine story for the August edition. 2) Meeting scheduled for September 6, 8:00 a.m. f. Building Ad Hoc Committee (Beverage/Summerfield) Alternate: Collett 1) Minutes of meeting held August 17. Director Beverage reported. The Committee discussed the project schedule and public information initiatives. The second submittal of construction plans and documents to the City of Placentia is scheduled next week for review and approval. The storm drain design is nearing completion. There is ongoing coordination with other agencies regarding the street projects and moving of power poles on Richfield. The plans were approved by the City of Placentia. The award of the project should take place at the second meeting in October. At the groundbreaking, which is tentatively scheduled for November 16, Director Beverage wants to do something other than traditional "gold" shovels. Director Summerfield said the Committee discussed how the Administration building fits into the capital improvement projects. The project is an upgrade to the District's entire operation. 2) Meeting scheduled for September 21, 4:00 p.m. g. MWDOC Ad Hoc Committee (Armstrong/Beverage) Alternate: Mills 1) Director Beverage gave an oral report on the meeting held August 22. Minutes will appear in the Board agenda of September 14. The Committee discussed: 2nd Lower Feeder Extension to EOCF#2, the potential service connection into YLWD's lower zone and the huge excavation required. Also discussed were Metropolitan's actions on Inland Feeder Contract, Industrial Water Conservation Program, Natomas Water Transfer and MWDOC Municipal Services Review. -6- 2006-133 2) Meeting scheduled for October 24, 4:00 p.m. h. City of Placentia Ad Hoc Committee (Armstrong/General Manager Payne) 1) The minutes of meeting held August 21 will appear in the Board agenda for September 14. President Armstrong reported they met with the City Manager. The mayor was not available. The City Manager agreed quarterly meetings should be held. The citizens of Placentia appear to oppose a rate increase proposed by Golden State Water Company. INTERGOVERNMENTAL MEETINGS 12. a. Yorba Linda City Council, August 15 Director Summerfield did not attend. Staff reviewed the agenda and General Manager Payne attended for the item regarding the property across from the Fairmont Reservoir. b. MWDOC Board, August 16 General Manager Payne attended. There was nothing of concern to YLWD. After the meeting, Mr. Payne had a long conversation with Wes Bannister, MWD Board President. They discussed the MWD tours and the concern about the cost of these tours. c. OCWD Board, August 16 Staff attended a meeting with OCWD staff on the same day. d. Yorba Linda Planning Commission, August 23 No one attended as there were no items pertinent to the District. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after August 24, 2006. Agenda is available in the District office prior to meeting. Cantamhar WACO, September 1, 7:30 a.m. Mills Yorba Linda City Council, September 5, 6:30 .m. Collett/ Alt. Summerfield MWDOC/MWD Joint Workshop, September 6,_8:30 a.m. Staff OCWD Board, September 6, 5:00 .m. Staff 8:00 a.m. Public Information, Sept. 6, Mills/Collett _ Planning-Engineering-Operations Committee, Sept. 7, 4:00 .m. Summerfield/Mills Finance-Accounting Committee, September 11, 4:00 p.m. Collett/Mills - Personnel-Risk Management Committee, September 12, 4:00 .m. Bevera a/Summerfield Yorba Linda Planning Commission, September 13, 6:30 p.m. Mills//Aft. Summerfield Executive-Admin-Or anizational Committee, Sept. 19, 4:00 .m. Armstrong/Collett Yorba Linda City Council, September 19, 6:30 p.m. Collett/ Alt. Summerfield MWDOC Board, September 20, 8:30 a.m. Staff OCWD Board, September 20, 5:00 .m. Staff Building Ad Hoc Committee, September 21, 4:00 .m. Bevera a/Summerfield - Yorba Linda Planning Commission, September 27, 6:30 .m. Mills/ Alt. Summerfield -7- October 2006-134 Yorba Linda City Council, October 3, 6:30 .m. Collett/ Alt. Summerfield MWDOC/MWD Joint Workshop, October 4,8:30 a.m. Staff OCWD Board, October 4, 5:00 p.m. Staff WACO, October 6, 7:30 a.m. Mills Plan nin -En ineerin -O erations Committee, October 5, 4:00 p.m. Summerfield/Mills Finance-Accounting Committee, October 9, 4:00 .m. Collett/Mills Personnel-Risk Management Committee, October 10, 4:00 p.m. Bevera a/Summerfield Yorba Linda Planning Commission, October 11, 6:30 .m. Mills//Alt. Summerfield Board of Directors Meeting, October 12, 9:30 a.m. Executive-Admin-Or anizational Committee, Oct 17, 4:00 .m. Armstrong/Collett Yorba Linda City Council, October 17, 6:30 .m. Collett/ Alt. Summerfield MWDOC Board, October 18, 8:30 a.m. Staff OCWD Board, October 18, 5:00 .m. Staff Building Ad Hoc Committee, October 19, 4:00 .m. Bevera a/Summerfield Yorba Linda Planning Commission, October 25, 6:30 p.m. Mills/ Alt. Summerfield CONFERENCES AND SEMINARS 13. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. None Director Beverage requested a Closed Session to discuss personnel related issues. General Counsel Kidman stated that in order for a Closed Session to be added to the agenda a finding must be made that the item came up after the agenda was posted, and there is an urgent need to take action. Personnel issues are limited to employee evaluations within the purview of the Board of Directors. President Armstrong stated that the District needs to speak with one voice when addressing the public and answering questions. General Manager Payne wants to add something to the Public Information agenda about developing a white paper on talking points where the District could address capital projects. ADJOURNMENT On a motion by Director Beverage, seconded by Director Mills, the Board of Directors voted 5-0 to adjourn at 10:22 a.m. to a regular meeting of the Board of Directors scheduled for Thursday, September 14, 2006, at 8:30 a.m., at 4622 Plumosa Drive, Yorba Linda 92886. nneth R. Vecchiarelli Assistant General Manager -8-