HomeMy WebLinkAbout2012-05-10 - Board of Directors Meeting Minutes 2012-078
' MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
May 10, 2012
1. CALL TO ORDER
The May 10, 2012 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Hawkins at 8:31 a.m. The meeting
was held in the Board Room at the District's Administrative Building located at
1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
Director Hawkins led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Ken Vecchiarelli, General Manager
Gary T. Melton, Vice President Steve Conklin, Engineering Manager
Michael J. Beverage Lee Cory, Operations Manager
' Ric Collett Gina Knight, Human Resources Manager
Robert R. Kiley Stephen Parker, Finance Manager
Cindy Botts, Management Analyst
Dave Barmer, Sr Maintenance Distribution Operatoi
Doug Baker, Mechanic II
Delia Lugo, Senior Accountant
Joann Gitmed, Accounting Assistant II
Maria Trujillo, Accounting Assistant I
Annie Alexander, Executive Secretary
ALSO PRESENT
Brett Barbre, Director, Municipal Water District of Orange County
Nancy Rikel, Councilmember, City of Yorba Linda
Eddy Beltran, Senior Counsel, Kidman Law LLP
Andrew Gagen, Partner, Kidman Law LLP
Mark Schock
4. ADDITIONS/DELETIONS TO THE AGENDA
None.
5. PUBLIC COMMENTS
None.
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6. SPECIAL RECOGNITION ,
6.1. Recognize Doug Baker, Mechanic II, and Dave Barmer, Senior
Maintenance Distribution Operator, for Completion of OSHA Trainer
Course in Forklift Safety
Mr. Vecchiarelli recognized Messrs. Baker and Barmer and thanked them
for their efforts in completing an OSHA train the trainer course for forklift
safety. Messrs. Baker and Barmer have trained six other District
employees regarding this important safety topic thus far.
6.2. Recognize Staff for Receipt of Distinguished Budget Presentation Award
for FY 2011112 from the Government Finance Officers Association
Mr. Vecchiarelli recognized Mr. Parker and Mmes. Botts, Lugo, Gitmed,
and Trujillo and thanked them for their work on the FY 2011/12 budget
document. Mr. Vecchiarelli explained that this was the first time that staff
had submitted the District's budget for consideration of this award and
didn't expect to receive this honor on the first attempt.
7. COMMITTEE REPORTS
7.1. Citizens Advisory Committee
(Beverage) ,
Minutes of the meeting held April 23, 2012 at 8:30 a.m. were provided in
the agenda packet. Director Beverage provided a report regarding
matters discussed during the meeting.
Next meeting is scheduled May 29, 2012 at 8:30 a.m.
8. CONSENT CALENDAR
Director Kiley made a motion, seconded by Director Collett, to approve the
Consent Calendar. Motion carried 5-0.
8.1. Minutes of the Board of Directors Regular Meeting Held April 26, 2012
Recommendation: That the Board of Directors approve the minutes as
presented.
8.2. Payments of Bills, Refunds and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$507,715.53.
8.3. Investment Report for the Period Ending March 2012 ,
Recommendation: That the Board of Directors receive and file the
Investment Report for the Period Ending March 2012.
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' 9. ACTION CALENDAR
9.1. Establishing a Line of Credit
Mr. Parker explained that at the workshop meeting held April 11, 2012, the
Board instructed staff to look into obtaining a line of credit with Wells
Fargo. Mr. Parker then responded to questions from the Board regarding
cost estimates for associated legal expenses.
Director Beverage made a motion, seconded by Director Collett, to
approve working with Kurt Yeager of Stradling Yocca Carlson & Rauth to
pursue the next steps toward establishing a line of credit with Wells Fargo.
Motion carried 5-0.
9.2. Award of Construction Contract for Pressure Regulating Stations Upgrade
Project, Phase 1
Mr. Conklin reviewed the purpose of this project and responded to
questions from the Board regarding the Engineer's estimate and schedule
for completion.
Director Collett made a motion, seconded by Director Kiley, to award the
contract to Vido Samarzich, Inc. in the amount of $597,020 for
construction of the Pressure Regulating Stations Upgrade Project,
' Phase 1.
Mr. Vecchiarelli and Mr. Conklin responded to questions from the Board
regarding the possible impact on the budget and Capital Improvement
Program.
Motion carried 5-0.
9.3. Potential Northeast Developments and Proposed District Planning Study
Mr. Conklin provided a PowerPoint presentation regarding the proposed
developments and the need for the District to conduct a planning study to
assess options available for the provision of water service to these areas.
Mr. Conklin and Mr. Vecchiarelli then responded to questions from the
Board regarding the estimated size of the needed reservoirs, water quality
issues, and densities of the proposed developments.
Mr. Schock addressed the Board and expressed his concerns regarding
the potential impact on the Hidden Hills reservoir.
Director Beverage made a motion, seconded by Director Collett, to
authorize staff to proceed with final preparation of an RFP and solicit
' proposals for the Northeast Area Water Service Planning Study. Motion
carried 5-0.
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10. REPORTS, INFORMATION ITEMS, AND COMMENTS '
10.1. President's Report
None.
10.2. Directors' Reports
None.
10.3. General Manager's Report
■ Orange County Grand Jury Report — "Let There Be Light" Dragging
Special Districts from the Shadows
Mr. Vecchiarelli reported that a draft response to this report would
be presented to the Executive-Administrative-Organizational
Committee for review after which it would be brought to the Board
for consideration.
10.4. General Counsel's Report
None.
10.5. Future Agenda Items and Staff Tasks
None.
11. COMMITTEE REPORTS '
11.1. Executive-Administrative-Organizational Committee
(Hawkins/Melton)
Minutes of the meeting held May 9, 2012 at 4:00 p.m. will be provided at
the next regular Board meeting.
Next meeting is scheduled June 18, 2012 at 4:00 p.m.
11.2. Finance-Accounting Committee
(Kiley/Hawkins)
Minutes of the meeting held April 23, 2012 at 4:00 p.m. were provided in
the agenda packet.
Next meeting is scheduled May 23, 2012 at 4:00 p.m.
11.3. Planning-Engineering-Operations Committee
(Collett/Kiley)
Minutes of the meeting held May 3, 2012 at 4:00 p.m. will be provided at '
the next regular Board meeting.
Next meeting is scheduled June 7, 2012 at 4:00 p.m.
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' 11.4. Personnel-Risk Management Committee
(Beverage/Collett)
Minutes of the meeting held May 8, 2012 at 4:00 p.m. will be provided at
the next regular Board meeting.
Next meeting is scheduled June 12, 2012 at 4:00 p.m.
11.5. Public Affairs-Communications-Technology Committee
(Melton/Beverage)
Next meeting is scheduled May 14, 2012 at 4:00 p.m.
11.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Hawkins/Beverage)
Next meeting is scheduled May 22, 2012 at 4:00 p.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. YL City Council — May 1, 2012 (Hawkins)
' Directors Hawkins was unable to attend this meeting.
12.2. MWDOC/MWD Workshop — May 2, 2012 (Melton/Staff)
Director Melton attended and commented on the response to the Orange
County Grand Jury, pending litigation, and the water supply situation
which were discussed during the meeting.
12.3. OCWD Board — May 2, 2012 (Kiley/Staff)
Director Kiley attended but did not have any District related business to
report.
12.4. WACO — May 4, 2012 (Kiley/Staff)
Director Kiley attended and commented on a white paper proposing an
additional alternative to the Bay-Delta water conveyance alignments which
was discussed during the meeting.
12.5. YL Planning Commission — May 9, 2012 (Kiley)
Director Kiley attended and commented on a change of the fagade at
Chili's restaurant which was approved at the meeting.
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
' 13.1. Meetings from May 11, 2012 —June 30, 2012
The Board reviewed the listed meetings. Director Melton stated that he
would be unable to attend the meetings the Public Affairs-
Communications-Technology (PACT) Committee meeting on June 4, 2012
and the MWDOC/MWD Workshop meeting on June 6, 2012. The PACT
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Committee meeting will be rescheduled and another Director may be ,
assigned to attend the workshop meeting.
14. CLOSED SESSION
The meeting was adjourned to Closed Session at 9:26 a.m. All Directors were
present. Also present were Messrs. Vecchiarelli, Beltran and Gagen, and Mrs.
Knight.
14.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: Itani, at al vs. YLWD (OC Superior Court — Case No.
00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court —
Case No. 00125994)
Name of Case: State Farm General Insurance Company vs. YLWD
(OC Superior Court— Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No.
00319080) ,
Name of Case: Lindholm vs. YLWD, at al (OC Superior Court - Case
No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD
(OC Superior Court - Case No. 00327152)
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case
No. 00332968)
Name of Case: American Security Insurance Company, at al vs.
YLWD (OC Superior Court - Case No. 00348304)
Name of Case: Buc vs. YLWD (OC Superior Court — Case No.
00409755)
Name of Case: Interinsurance Exchange of the Automobile Club vs.
YLWD (OC Superior Court - Case No. 00425404)
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884)
The Board reconvened in Open Session at 9:47 a.m. President Hawkins announced '
that no action was taken during Closed Session that was required to be reported under
the Brown Act.
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' 15. ADJOURNMENT
15.1. The meeting was adjourned at 9:48 a.m. The next regular meeting of the
Board of Directors will be held May 24, 2012 at 8:30 a.m.
Ke neth R. Vecchiarelli
Board Secretary
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