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HomeMy WebLinkAbout2006-12-12 - Board of Directors Meeting Minutes2006-180 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING December 12, 2006 The December 12, 2006 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Paul R. Armstrong at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Paul R. Armstrong, President Ric Collett, Vice President Michael J. Beverage William R. Mills John W. Summerfield STAFF PRESENT Michael A. Payne, General Manager Arthur G. Kidman, General Counsel Kenneth R. Vecchiarelli, Asst. G.M. Diane Cyganik, Finance Director Amelia Cloonan, Exec Secretary Jennifer Hill, Meter Reader II Mike Melinte, Meter Reader I Incumbent Directors Paul R. Armstrong, William R. Mills and John W. Summerfield had previously taken the oath of office and were officially seated for their new term. INTRODUCTION OF VISITORS AND PUBLIC COMMENTS Paul Kaymark, Charles Z. Fedak and Company Sean Fitzgerald, Townsend Public Affairs SPECIAL RECOGNITION Finance Director Cyganik introduced Mike Melinte, Meter Reader I, who was recognized for earning the State of California Department of Health Services, Distribution Operator I certification. Finance Director Cyganik introduced Jennifer Hill, Meter Reader II, who was recognized for earning the State of California Department of Health Services, Distribution Operator II certification. Sean Fitzgerald spoke about the status in Washington, D.C. with respect to bills, power base, request for Highland Reservoir grants and timing for appropriations request. He also spoke about the status of grants at the state level. ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS 1. Reorganization of the Board of Directors to select a President, Vice President and Corporate Officers. On a motion by Director Beverage, seconded by Director Mills, the Board of Directors voted 5-0 to elect Director Collett as President and Director Summerfield as Vice President of the Board of Directors. 2006-181 On a motion by Director Beverage, seconded by Vice President Summerfield, the Board of Directors voted 5-0 to appoint the following as Corporate Officers: Secretary: Michael A. Payne, General Manager Assistant Secretary: Kenneth Vecchiarelli, Assistant General Manager Auditor. Diane Cyganik, Finance Director 2. Annual Review and Consideration of the Board of Directors Compensation. On a motion by Director Armstrong, seconded by Director Mills, the Board of Directors voted 5-0 to keep the Board of Directors Compensation at its current level with no increase. CONSENT CALENDAR (Items 3 through 5) On a motion by Director Armstrong, seconded by Director Beverage, the Board of Directors voted 5-0 to approve the Consent Calendar, with President Collett abstaining from voting on Check No. 45674 of Item 4. 3. Minutes of the Regular Board of Directors meeting held November 21, 2006. Recommendation: Approve the minutes as presented. 4. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,641,254.66. 5. Progress Payment for Construction of the Lakeview Booster Pump Station. Recommendation: Approve Progress Payment No. 7 in the net amount of $265,753.21 to Schuler Engineering Corporation for construction of Lakeview Booster Station, Job No. 200505. ADJOURN TO CLOSED SESSION There was no Closed Session. Sean Fitzgerald left the meeting at 9:06 a.m. ACTION CALENDAR 6. Consider Audited Financial Statements for July 1, 2005 through June 30, 2006. Paul Kaymark, Charles Z. Fedak and Company, auditors, presented the item and gave an overview of the information contained In the financial statements for the twelve months ending June 30, 2006. There was discussion about property taxes, the affect of GASB 45 on the District, CalPERS funding and actuarial calculations. On a motion by Director Armstrong, seconded by Vice President Summerfield, the Board of Directors voted 5-0 to receive and file the Audited Financial Statements for the twelve months ending June 30, 2006. Paul Kaymark left the meeting at 9:37 a.m. -2- 2006-182 7. Consider Financial Statements for the second month of fiscal year 2006-2007 for the period ending August 31, 2006. Finance Director Cyganik presented the report, which went to the Finance-Accounting Committee meeting held December 4. Director Mills asked that an adjustment be made to the report to change the monthly budget to year to date. On a motion by Director Mills, seconded by Director Beverage, the Board of Directors voted 5-0 to receive and file the financial statements for the second month of fiscal year 2006-2007 for the period ending August 31, 2006. 8. Consider Resolution of the Board of Directors Setting Forth the Policy of Reimbursement of expenses Incurred by Staff, Management/Supervisory and staff ethics training. General Manager Payne presented the report. On a motion by Director Armstrong, seconded by Director Mills the Board of Directors voted 5-0 on a Roll Call vote to adopt Resolution 06-12 Resolution of the Board of Directors Setting Forth the Policy of Reimbursement of Expenses Incurred by Staff, Ethics Training for Management and Rescinding Resolution 93-05. A recess was declared at 10:01 a.m. The Board reconvened at 10:06 a.m. with all Directors present. 9. Declaration of Restrictive Covenants with Force Development Associates, LLC for Private Pressure Pumped Systems. Assistant General Manager Vecchiarelli presented the report. Director Mills stated the item was reviewed by the Planning- Engineering-Operations Committee meeting held December 7. On a motion by Director Mills, seconded by Director Armstrong, the Board of Directors voted 5-0 to authorize the President and Secretary to execute a Declaration of Restrictive Covenants and Deed of Easement with Force Development Associates, LLC, subject to approval as to form by General Counsel, for private pressure pumped systems to 20650 Travis Road, Job No. 200622. 10. Consider Resolution No. 06-13 in support of nomination to the Board of Directors of Metropolitan Water District of Southern California. General Manager Payne reported there were seven applicants. Since the agenda was put together, some changes occurred. Director Mills applied, but there was no response to his application due to communication/transmission glitches. The application has since been accepted by MWDOC. On a motion by Director Beverage, seconded by -Vice President Summerfield, the Board of Directors voted 4-0-1 on a Roll Call vote, with Director Mills abstaining, to adopt Resolution No. 06-13 in support of the nomination of William R. Mills to the Board of Directors of Metropolitan Water District of Southern California. -3- 2006-183 11. Consider Mitigation of Low Water Pressures in the 4600-4700 Block of Via Del Buey. General Manager Payne presented the item and stated it has been brought before both the Board and Committees in the past. It is the District's recommendation to put pressure regulators in and to have a release signed by homeowners if the District installs the pressure regulators. General Counsel Kidman stated the contractor installing the pressure regulators should also sign a release to protect the District and should be bonded and insured. Proposals will be solicited. There was a discussion about the cause for the low pressure. General Counsel Kidman opined it is the District's responsibility to adjust water pressure, and it is the homeowners' obligation to protect themselves. Assistant General Manager Vecchiarelli stated the District has made changes to the system, but in no case has it taken on the obligation to maintain pressure regulators. General Manager Payne recommends moving forward with the pressure zone reconfigurations. Staff should go out to solicit proposals for large pipelines. Letters will go out to homeowners letting them know pressure will be raised, and it is up to the homeowner to install pressure regulators. President Collett wanted to be sure the homeowners of properties are notified, not just the renters. Director Beverage asked about including information about putting on/off switches on washers and dryers. On a motion by Vice President Summerfield, seconded by Director Mills, the Board of Directors voted 5-0 to reaffirm the implementation of the design of the capital facilities necessary to correct the low pressure area near Yorba Linda Boulevard and Paseo de Las Palomas; work with General Counsel to prepare and distribute letters to those homeowners of lots within the low pressure area where the District will increase the water pressures, and homeowners are required to install pressure regulators if deemed necessary by staff. DISCUSSION ITEMS 12. None REPORTS, INFORMATION ITEMS AND COMMENTS 13. a. President's Report There was no report. b. Directors Reports Vice President Summerfield thanked everyone for the expressions of concern for he and Mrs. Summerfield after their recent automobile accident. c. General Managers Report General Manager Payne learned that OCWD wants to drill three exploratory wells in Atwood Sales, which is located on the west side of Lakeview Avenue south of Orangethorpe Avenue. Assistant General Manager Vecchiarelli reported OCWD is looking at developing a percolation basin. If thesoil contains clay, they will probably back off the plan, which is in a very preliminary stage. -4- 2006-184 General Manager Payne learned that OCWD wants to vacate Richfield Road near Well 11, and the District will work with them. The Board meeting scheduled for December 21 will focus on OCWD annexations. The Board meeting originally scheduled for December 28 is proposed to be cancelled. Committee members will carry through to January when members will be assigned. President Collett will contact the Board members for preferences. On a motion by Director Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to state the Board meeting to be held December 21 will take the place of the Board meeting of December 28. Assistant General Manager Vecchiarelli reported the Lakeview Reservoir Project has gone out to bid. Because the project has a high dollar value, there has been interest from different contractors than those they normally hear from as well as from typical reservoir contractors. The bid date has been postponed from mid December to January 14. Residents have not yet been notified. A notice in the newspaper was suggested and will go before the Public Information Committee. Plans and specs are coming in today for the new Administration Building. Contractors have been identified. Assistant General Manager Vecchiarelli talked to the City Engineer about the Yorba Linda sewer system. The City Engineer and Public Works Director are preparing a list of items for two new Council members. They want to bring up the transfer of the sewer system to the District at the first meeting in January. They talked about transferring the assets as well as the liabilities. The details have not been worked out, but they are looking for a letter of support from the District's President or General Manager. A letter would be prepared and brought to the Board in January. d. General Counsel's Report General Counsel Kidman congratulated past Board President Armstrong for his service to the Board and to Ric Collett on being named Board President for 2007. COMMITTEE REPORTS 14. a. Executive-Administrative-Organizational Committee (Collett/Summerfield) Alternate: Beverage 1) Meeting scheduled for December 19, 4:00 p.m. -5- 2006-185 b. Finance-Accounting Committee (Collett/Mills) Alternate: Summerfield 1) Minutes of meeting held December 4 appeared in the Agenda. President Collett stated the meeting was reported on at the Board meeting held November 21. c. Personnel-Risk Management Committee (Beverage/Summerfield) Alternate: Collett 1) A meeting will be scheduled. d. Planning-Engineering-Operations Committee (Summerfield/Mills) Alternate: Armstrong 1) Minutes of meeting held December 7. Vice President Summerfield reported the minutes are in the Agenda. Director Mills stated the committee talked about the Grandview sewer extension. Staff will come back with a different approach. There was a report on the groundwater well facility by the river that was given to the Committee to review. This report will be discussed at the next meeting in January. e. Public Information Committee (Mills/Collett) Alternate: Summerfield 1) Minutes of meeting held December 11 will appear in the Board agenda of December 21. Director Mills stated the most discussion held involved the annual report. The Smartimer program was discussed as was the MWDOC education program. The West Coast Magazine seems to be disappearing. It is difficult to place any articles. Water drops and bottles were discussed. The Yorba Linda High School rebuttal was printed in the Yorba Linda Star on December 7. f. Building Ad Hoc Committee (Beverage/Summerfield) Alternate: Collett 1) A meeting will be scheduled at the first Board meeting in January. g. MWDOC Ad Hoc Committee (Armstrong/Beverage) Alternate: Mills 1) A meeting was scheduled for December 22, 8:30 a.m. -6- 2006-186 INTERGOVERNMENTAL MEETINGS 15. a. Yorba Linda City Council, November 7. No one attended. b. Yorba Linda City Council, November 21. Vice President Summerfield attended. There was a presentation by Metropolitan Water District on ozone filtration conversion. Valley View will be used to transport construction materials, and the project will take four more years. c. ISDOC Quarterly Meeting, November 30. Director Mills attended. Jim Bruelte, now a partner in California Strategy was the speaker. An Executive Committee meeting was held, and Jan deBay is now Chairmain. d. WACO, December 1. General Counsel Kidman attended future. The meetings will move to IRWD in the e. ACWA's Fall Conference December 5-8 (Collett, Mills and Payne) Director Mills attended the JPIA meeting and the Board meeting. He completed Ethics training and attended a session on water banking and cost figuring. President Collett attended a panel discussion on Proposition 218. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after December 12, 2006. Agenda is available in the District office prior to meeting. President Collett will send out an e-mail on committee assignments. He wants to have at least one of the present committee members continue to serve on a committee in 2007. December Yorba Linda Planning Commission, Dec 13, 6:30 p.m. Mills//A/t. Summerfield Executive-Admin-Or anizational Committee, Dec 19, 4:00 .m. Armstrong/Collett Yorba Linda City Council, Dec 19, 6:30 .m. Collett MWDOC Board, Dec 20, 8:30 a.m. Staff OCWD Board, Dec 20, 5:00 p.m. Staff Board of Directors Meeting, Dec 21, 8:00 a.m., EOC Room Yorba Linda Planning Commission, Dec 27, 6:30 p.m. Cancelled Mills/ Alt. Summerfield -7- 2006-187 Januarv 2007 Public Information Committee, Jan 1, 4:00 p.m. Holiday TBD on Dec. 21, 2006 Yorba Linda City Council, Jan 2, 6:30 .m. TBD on Dec. 21, 2006 MWDOC/MWD Joint Workshop, Jan 3, 8:30 a.m. Staff OCWD Board, Jan 3, 5:00 p.m. Staff Plan nin -En ineerin -O erations Committee, Jan 4, 4:00 .m. TBD on Dec. 21, 2006 WACO, Jan 5, 7:30 a.m. TBD on Dec. 21, 2006 Finance-Accounting Committee, Jan 8, 4:00 .m. TBD on Dec. 21, 2006 Personnel-Risk Management Committee, Jan 9, 4:00 .m. TBD on Dec. 21, 2006 Yorba Linda Planning Commission, Jan 10, 6:30 .m. TBD on Dec. 21, 2006 Executive-Admin-Or anizational Committee, Jan 16, 4:00 .m. TBD on Dec. 21, 2006 Yorba Linda City Council, Jan 16, 6:30 p.m. TBD on Dec. 21, 2006 MWDOC Board, Jan 17, 8:30 a.m. Staff OCWD Board, Jan 17, 5:00 .m. Staff Yorba Linda Planning Commission, Jan 24, 6:30 p.m. TBD on Dec. 21, 2006 Director Armstrong left the meeting at 11:43 a.m. CONFERENCES AND SEMINARS 16. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. ACWA's 2007 Washington D.C. Legislative Conference, February 13-15, 2007. The Board of Directors approved the attendance at the conference by Directors Mills, Beverage and Collett and General Manager Payne. ADJOURNMENT The Board of Directors adjourned at 11:48 a.m. to a regular meeting of the Board of Directors scheduled for Thursday, December 21, 2006, at 8:00 a.m., at 913 S. Richfield oad, Placentia. CA 92870. Michael A. Payne Board Secretary -8-