HomeMy WebLinkAbout2012-06-28 - Board of Directors Meeting Agenda Packet Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, June 28, 2012, 6:30 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Phil Hawkins, President
Gary T. Melton, Vice President
Michael J. Beverage
Ric Collett
Robert R. Kiley
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
6.1. Minutes of the Board of Directors Regular Meeting Held June 14, 2012
Recommendation: That the Board of Directors approve the minutes as presented.
6.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of$707,02708.
6.3. Final Progress Payment No. 2 for Fairmont Reservoir Valve Replacement Project
Recommendation: That the Board of Directors approve Final Progress Payment
No. 2 in the net amount of$8, 154.00 to Pascal & Lugwig Constructors, Inc and 10%
retention of$906.00; authorize staff to file the Notice of Completion and release
retention thirty five days following recordation, if no liens have been filed; release
the Labor and Material Bond, and release the Faithful Performance Bond in one
year if no defects have been found for the construction of the Fairmont Reservoir
Valve Replacement Project.
7. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
7.1. Proposed Budget for Fiscal Year 2012/13
Recommendation: That the Board of Directors approve Resolution No. 12-14
Adopting the Budget for Fiscal Year 2012113 and Rescinding Resolution No. 11-09.
7.2. Proposed Budgeted Positions for Fiscal Year 2012/13
Recommendation: That the Board of Directors adopt Resolution No. 12-15
Approving the Budgeted Positions for Fiscal Year 2012113 and Rescinding
Resolution No. 11-10.
8. REPORTS, INFORMATION ITEMS, AND COMMENTS
8.1. President's Report
8.2. Directors' Report
8.3. General Manager's Report
8.4. General Counsel's Report
8.5. Future Agenda Items and Staff Tasks
9. COMMITTEE REPORTS
9.1. Executive-Administrative-Organizational Committee
(Hawkins/Melton)
• Minutes of meeting held June 18, 2012 at 4:00 p.m.
• Minutes of adjourned meeting held June 20, 2012 at 4:00 p.m.
• Meeting scheduled July 16, 2012 at 4:00 p.m.
9.2. Finance-Accounting Committee
(Kiley/Hawkins)
• Minutes of meeting held June 26, 2012 at 4:00 p.m. (To be provided at the next regular
Board meeting.)
• Meeting scheduled July 23, 2012 at 4:00 p.m.
9.3. Personnel-Risk Management Committee
(Beverage/Collett)
Minutes of meeting held June 12, 2012 at 4:00 p.m.
Meeting scheduled July 10, 2012 at 4:00 p.m.
9.4. Planning-Engineering-Operations Committee
(Collett/Kiley)
• Meeting scheduled July 5, 2012 at 4:00 p.m.
9.5. Public Affairs-Communications-Technology Committee
(Melton/Beverage)
Minutes of meeting held June 11 , 2012 at 4:00 p.m.
Meeting scheduled July 2, 2012 at 4:00 p.m.
9.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Hawkins/Beverage)
• Meeting scheduled July 24, 2012 at 4:00 p.m.
9.7. Citizens Advisory Committee
(Beverage)
• Minutes of meeting held June 25, 2012 at 8:30 a.m. (To be provided at the next regular
Board meeting.)
• Meeting scheduled July 23, 2012 at 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. YL City Council - June 19, 2012 (Melton)
10.2. MWDOC Board - June 20, 2012 (Melton/Staff)
10.3. OCWD Board - June 20, 2012 (Kiley/Staff)
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from June 29, 2012 - July 31 , 2012
12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
12.1. MWDOC Water Policy Forum - July 25, 2012
CSDA Special District Leadership Academy Courses
Setting Direction/Community Leadership - July 26, 2012
Board's Role in Human Resources - July 27, 2012
Recommendation: That the Board of Directors authorize Director attendance at
these events if desired.
13. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
13.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania,
et al (OC Superior Court - Case No. 00486884)
13.2. Conference with Labor Negotiators
Pursuant to Section 54956.7 of the California Government Code
Agency Designated Representatives:
Ken Vecchiarelli
Gina Knight
Richard Kreisler
Employee Organization:
Yorba Linda Water District Employees Association
13.3. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
14. ADJOURNMENT
14.1. The next regular meeting of the Board of Directors will be held Thursday, July 12, 2012
at 8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 6.1
AGENDA REPORT
Meeting Date: June 28, 2012
Subject: Minutes of the Board of Directors Regular Meeting Held June 14, 2012
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
,\1-,I I e: Description: Type:
061412 BOD - Minutes.doc BOD Mtg Minutes 06/14/12 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
6/28/2012
RK/GM 5-0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
June 14, 2012
1. CALL TO ORDER
The June 14, 2012 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Hawkins at 6:00 p.m. The meeting
was held in the Board Room at the District's Administrative Building located at
1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
Director Hawkins led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Ken Vecchiarelli, General Manager
Gary T. Melton, Vice President Steve Conklin, Engineering Manager
Michael J. Beverage Lee Cory, Operations Manager
Ric Collett Gina Knight, Human Resources Manager
Robert R. Kiley Stephen Parker, Finance Manager
Art Vega, Interim IT Manager
Annie Alexander, Executive Secretary
ALSO PRESENT
Nancy Rikel, Councilmember, City of Yorba Linda
Art Kidman, Partner, Kidman Law LLP
Eddy Beltran, Senior Counsel, Kidman Law LLP
Richard Kreisler, Partner, Liebert Cassidy Whitmore (Arrived at 7:30 p.m.)
Daniel Mole, Chair, YLWD Citizens Advisory Committee
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Vecchiarelli stated that a revised version of the agenda report for Item No.
9.1. had been distributed to the Board. Staff will provide an overview of the
revisions made to this report when the item is considered.
5. PUBLIC COMMENTS
None.
6. COMMITTEE REPORTS
6.1. Citizens Advisory Committee
(Beverage)
Minutes of the meeting held May 29, 2012 at 8:30 a.m. were provided in
the agenda packet. Mr. Mole provided a report regarding matters
discussed during the meeting including the Orange County Water Summit,
1
the proposed water rate increase and the District's public outreach efforts.
Mr. Mole commented that the Committee was struggling to identify
additional matters to evaluate. A few members have expressed an
interest in learning more about the Golden State Water Company, the
District's water distribution system, and reservoir levels during red flag
events. Director Melton extended an invitation for Committee members to
accompany him at future MWDOC Board meetings. Mr. Mole stated that
the Committee would like to learn more about the OCWD annexation and
then responded to questions from the Board regarding the Committee's
understanding of the proposed rate increase.
Next meeting is scheduled June 25, 2012 at 8:30 a.m.
Mr. Mole left the meeting at this time.
7. CONSENT CALENDAR
Director Kiley made a motion, seconded by Director Collett, to approve the
Consent Calendar. Motion carried 5-0.
7.1. Minutes of the Board of Directors Regular Meeting Held May 24, 2012
Recommendation: That the Board of Directors approve the minutes as
presented.
7.2. Minutes of the Board of Directors Regular Meeting Held May 31 , 2012
Recommendation. That the Board of Directors approve the minutes as
presented.
7.3. Payments of Bills, Refunds and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$899,369.71.
7.4. Brand Name Requirement for Yorba Linda Blvd Pump Station
Recommendation. That the Board of Directors approve Brand Name
Requirement for the Yorba Linda Blvd Pump Station Project for the items
listed on Exhibit A of the attached staff report.
7.5. Unaudited Financial Statements for the Period Ending March 2012 and
March 2012 Debt Service Ratio
Recommendation: That the Board of Directors receive and file the
Unaudited Financial Statements for the Period Ending March 31, 2012.
2
8. ACTION CALENDAR
8.1. Renewal of Maintenance Contract with Marina Landscape
Mr. Cory explained that the current agreement with Marina included an
option to renew up to 3 times. This would be the last time it could be
renewed without staff having to seek new proposals. Staff made some
minor modifications to the Scope of Work including the addition of
maintenance for the Box Canyon Pump Station which resulted in a cost
increase of $1,142.78. Mr. Cory then responded to questions from the
Board regarding the process of going out to bid following renewal of a
contract for 4 years. Director Collett stated that the Planning-Engineering-
Operations Committee had recently reviewed this matter and
recommended that the Board renew the contract.
Director Beverage made a motion, seconded by Director Collett, to
authorize the General Manager to enter into the renewal option agreement
as part of our Maintenance Contract with Marina Landscape. The new
term of the contract will be 12 months with service starting on July 1, 2012
and ending June 30, 2013, with a total estimated contract cost of
$50,828.80. Motion carried 5-0.
8.2. Appropriations Limit for Fiscal Year 2012/13
Mr. Parker explained that the District was required to adopt the
Appropriations Limit and factors used to calculate this number on an
annual basis in accordance with California Constitution. The Finance-
Accounting Committee recently reviewed this matter and supports staff's
recommendation. Mr. Parker then responded to questions from the Board
regarding factors included in the calculation.
Director Collett made a motion, seconded by Director Melton, to approve
Resolution No. 12-11 Adopting the Appropriations Limit for Fiscal Year
2012113. Motion carried 5-0 on a roll call vote.
8.3. Financial Reserves Policy for FY 2012/13
Mr. Parker explained that this matter was previously discussed by the
Board at the budget workshop in April. Two major changes in this year's
policy include revising the District's Operating Reserve target to equal the
Government Finance Officers Association's recommendation and
adjusting the Maintenance Reserve target to $200,000. Staff also
attached a graph to the resolution to serve as a visual aid depicting the
reserve targets and projected funding levels. Mr. Parker further reported
that the Finance-Accounting Committee recently considered this matter
and supports staff's recommendation.
Director Kiley made a motion, seconded by Director Melton, to approve
Resolution No. 12-12 Adopting the Financial Reserves Policy for Fiscal
Year 2012113. Motion carried 5-0 on a roll call vote.
3
9 DISCUSSION ITEMS
9.1. Proposed Budget for FY 2012/13
Mr. Parker explained that this was a draft of what would be presented to
the Board for consideration at the meeting scheduled June 28, 2012. Mr.
Parker then reviewed the changes made to the agenda report including
some minor revisions to the budget document. Mr. Vecchiarelli then
responded to questions from the Board regarding increased costs related
to sewer system maintenance. Mr. Vecchiarelli further stated that staff's
goal was to create a budget document that would be comprehensive
enough to receive recognition from the CSMFO and GFOA. Director
Beverage suggested that the clipart at the top of each page be removed.
Director Hawkins agreed. Mr. Parker clarified that the anticipated revenue
identified in the draft budget included the proposed water rate increase
and restructuring of the fixed charge. Both of these proposed increases
will be considered by the Board at a public hearing scheduled June 21,
2012. Director Hawkins requested that the Board review the document
and contact staff regarding any questions or suggested revisions they
might have.
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
None.
10.2. Directors' Report
Director Beverage wished those in attendance a happy Father's Day.
10.3. General Manager's Report
ISDOC Grand Jury Report Brainstorming Workshop — June 14, 2012
Mr. Vecchiarelli began his report by providing a brief overview of a panel
discussion held during the workshop. It was suggested that special
districts make an effort to reach out to the grand jury prior to the release of
these controversial reports. Representatives from LAFCO and CSDA as
well as a former juror participated on the panel. CSDA has issued a paper
regarding its concerns with the report. A second report from the grand
jury is expected to be released today. Mr. Vecchiarelli then responded to
questions from the Board regarding the effectiveness of the workshop and
the length of time an individual may serve on the grand jury.
10.4. General Counsel's Report
Mr. Kidman commented on the grand jury's previous recommendations for
special districts to place salary information on their websites and
commended the District for its comprehensive website. Mr. Kidman stated
that his office would be distributing a new report on the status of legislative
bills shortly and summarized the intent behind two of the bills related to
the Public Records Act and Brown Act. Mr. Kidman concluded his
remarks and noted the importance of some records related to the 1911
blanket easement that were recently located in the District's archives.
4
Mr. Vecchiarelli continued his report and stated that the District's
contractor was preparing to conduct night work on the Yorba Linda
Pipeline construction project from June 17-22, 2012. This is to limit the
impact on residents and businesses near Fairmont Boulevard and Yorba
Linda Boulevard.
10.5. Future Agenda Items and Staff Tasks
None.
11. COMMITTEE REPORTS CONTINUED
11.1. Executive-Administrative-Organizational Committee
(Hawkins/Melton)
Next meeting is scheduled June 18, 2012 at 4:00 p.m.
11.2. Finance-Accounting Committee
(Kiley/Hawkins)
Minutes of the meeting held May 23, 2012 at 4:00 p.m. were provided in
the agenda packet.
Next meeting was rescheduled to June 26, 2012 at 4:00 p.m.
11.3. Personnel-Risk Management Committee
(Beverage/Collett)
Minutes of the meeting held June 12, 2012 at 4:00 p.m. will be provided at
the next regular Board meeting.
Next meeting is scheduled July 10, 2012 at 4:00 p.m.
11.4. Planning-Engineering-Operations Committee
(Collett/Kiley)
Revised minutes of the meeting held May 3, 2012 at 4:00 p.m. were
provided in the agenda packet.
Minutes of the meeting held June 7, 2012 at 8:00 a.m. were also provided
in the agenda packet.
Next meeting is scheduled July 5, 2012 at 4:00 p.m.
11.5. Public Affairs-Communications-Technology Committee
(Melton/Beverage)
Minutes of the meeting held June 11, 2012 at 4:00 p.m. will be provided at
the next regular Board meeting.
Next meeting is scheduled July 2, 2012 at 4:00 p.m.
5
11.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Hawkins/Beverage)
Minutes of the meeting held May 22, 2012 at 4:00 p.m. were provided in
the agenda packet.
Next meeting is scheduled July 24, 2012 at 4:00 p.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. YL City Council — June 5, 2012 (Hawkins)
Director Hawkins attended and reported that there were a number of
public comments regarding the City's contract for police services made
during the meeting.
12.2. MWDOC/MWD Workshop — June 6, 2012 ( /Staff)
Neither a member of the Board or District staff was able to attend this
meeting.
Councilmember Rikel left the meeting at this time.
12.3. OCWD Board — June 6, 2012 (Kiley/Staff)
Director Kiley attended but did not have any District related business to
report.
12.4. YL Planning Commission — June 13, 2012 (Kiley)
Director Kiley attended but did not have any District related business to
report. The meeting scheduled June 27, 2012 has been cancelled.
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from June 15, 2012 — July 31, 2012
Mr. Vecchiarelli stated that the Board had previously discussed holding
the June 28, 2012 Board meeting in the evening in order to encourage
public involvement when the budget was considered. Unfortunately, this
change has not been reflected on the calendar. Following brief
discussion, the Board decided to hold the regular Board meeting on June
28, 2012 at 6:30 p.m. instead of 8:30 a.m. The Board made no other
changes to the activity calendar at this time.
14. CLOSED SESSION
The meeting was adjourned to Closed Session at 6:51 p.m. All Directors were
present. Also present were Messrs. Vecchiarelli, Kidman, Beltran and Mrs.
Knight.
14.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
6
Name of Case: Itani, et al vs. YLWD (OC Superior Court — Case No.
00124906)
Name of Case: Johnson, et al vs. YLWD, et al (OC Superior Court —
Case No. 00125994)
Name of Case: State Farm General Insurance Company vs. YLWD
(OC Superior Court — Case No. 00311353)
Name of Case: Weiss vs. YLWD (OC Superior Court - Case No.
00319080)
Name of Case: Lindholm vs. YLWD, et al (OC Superior Court - Case
No. 00320239)
Name of Case: Travelers Commercial Insurance Company vs. YLWD
(OC Superior Court - Case No. 00327152)
Name of Case: Manista vs. YLWD, et al (OC Superior Court - Case
No. 00332968)
Name of Case: American Security Insurance Company, et al vs.
YLWD (OC Superior Court - Case No. 00348304)
Name of Case: Buc vs. YLWD (OC Superior Court — Case No.
00409755)
Name of Case: Interinsurance Exchange of the Automobile Club vs.
YLWD (OC Superior Court - Case No. 00425404)
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884)
Messrs. Kidman and Beltran left the Closed Session at 7:30 p.m. following
discussion of this matter.
Mr. Kreisler joined the Closed Session at this time.
14.2. Conference with Labor Negotiators
Pursuant to Section 54956.7 of the California Government Code
Agency Designated Representatives:
Ken Vecchiarelli
Gina Knight
Richard Kreisler
Employee Organization:
Yorba Linda Water District Employees Association
7
Mr. Vecchiarelli left the Closed Session at 8:00 p.m. following discussion of this
matter.
14.3. Public Employee Performance Evaluation
Pursuant to Section 54957 of the California Government Code
Title: General Manager
The Board reconvened in Open Session at 8:44 p.m. President Hawkins announced
that no action was taken during any of the Closed Session's that was required to be
reported under the Brown Act.
15. ADJOURNMENT
15.1. The meeting was adjourned at 8:45 p.m. A special Board of Directors
meeting to conduct a public hearing regarding the proposed water rate
increase will be held Thursday, June 21, 2012 at 6:30 p.m. The next
regular meeting of the Board of Directors will be held June 28, 2012 at
6:30 p.m.
Kenneth R. Vecchiarelli
Board Secretary
8
ITEM NO. 6.2
AGENDA REPORT
Meeting Date: June 28, 2012 Budgeted: Yes
To: Board of Directors Cost Estimate: $707,027.08
Funding Source: All Funds
From: Ken Vecchiarelli, General
Manager
Presented By: Stephen Parker, Finance Manager Dept: Finance
Prepared By: Maria Trujillo, Accounting
Assistant I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when
they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $707,027.08.
DISCUSSION:
The wires and major item on this disbursement list are as follows: A wire of $64,843.20 to OCWD for April
2012 LTSS in-lieu program; a wire of $92,737.62 to ACWA/JPIA for July 2012 health premium; and, a
check of $76,700.17 to Kidman Law for May 2012 legal services. The balance of $238,812.90 is routine
invoices.
The Accounts Payable check register total is $473,093.89; Payroll No. 12 total is $233,933.19; and, the
disbursements of this agenda report are $707,027.08. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name. Description: Type:
CkRea62812 BOD.odf Check Register Backup Material
12-CS 628.doc Cap Sheet Backup Material
12 CC 628.xls Credit Card Summary Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/28/2012
RK/GM 5-0
RC abstained from voting on Check No.59382
as he has a financial interest with the vendor.
Yorba Linda Water District
Check Register
For Checks Dated: 6/15/2012 thru 6/28/2012
Check No. Date Vendor Name Amount Description
W62712 06/27/2012 ACWA/JPIA 92,737.62 HEALTH PREMIUM JULY 2012
59313 06/28/2012 Adams & Associates 800.00 YLWD EA FEES
59314 06/28/2012 Alternative Hose Inc. 12010 UNIT 168 HOSE ASSEMBLY
59315 06/28/2012 Anaheim Wheel & Tire 15.00 UNIT 190 MOUNT/BAL TIRE
59316 06/28/2012 Answer One Communications 754.28 ANSWERING SERVICE
59317 06/28/2012 Aramark 934.43 UNIFORM
59334 06/28/2012 ARC 0.25 FRS UPGRD JOB SPECS
59318 06/28/2012 Arrow Hardware 240.75 PURCH MAY
59319 06/28/2012 Aspen Risk Management Group Inc 7,320.00 SAFETY CONSULTANT MAY
59320 06/28/2012 Associated Laboratories 4,513.80 LAB ANALYSES APRIL
59322 06/28/2012 AT & T 45.01 CIRCUIT 33984101725899 JUN
59321 06/28/2012 AT & TMobility 144.17 IPHONE MAY
59323 06/28/2012 AW Direct Inc. 235.15 UNIT 151 SUPER LED LIGHT
59324 06/28/2012 AWWA - Dues 126.00 AWWA DUES-EMP
59325 06/28/2012 Bank Of America 486.56 YLWD VISA
59310 06/28/2012 BETTY ADAMS 49.50 CUSTOMER REFUND
59309 06/28/2012 BLANCA GONZALEZ 207.26 CUSTOMER REFUND
59337 06/28/2012 C. Wells Pipeline 1,850.61 STEM CPLG
59326 06/28/2012 CAIS 296.31 TRUCK REPAIR MANUALS
59327 06/28/2012 CalCard US Bank 5,902.49 YLWD VISA
59305 06/28/2012 CASSANDRA WATTS 53.08 CUSTOMER REFUND
59328 06/28/2012 CDW Government, Inc 3,256.06 SAP CRYSTAL REP/IT SUPPLIES
59329 06/28/2012 City Of Anaheim 2,619.75 LAKVIEW,RICHFIELD MAY
59330 06/28/2012 City Of Placentia 3,329.02 SEWER FEES/PLACENTIA MAY
59331 06/28/2012 CIVILTEC Engineering, Inc 1,911.11 WELL 20 CONSULTING MAY
59332 06/28/2012 Cla-Val Co. 2,509.58 CLA VAL PARTS
59333 06/28/2012 Clinical Lab. Of San Bern. 1 ,690.00 LAB ANALYSES MAY
59335 06/28/2012 Culligan of Santa Ana 1,600.10 WATER SOFTENER SVC
59336 06/28/2012 Cummins Cal Pacific, LLC 126.37 UNIT 175 FUEL PUMP
59338 06/28/2012 Dapper Tire Co. Inc. 770.32 UNITS 182, 190 TIRES
59339 06/28/2012 Datalok Orange County 372.49 DATA STORAGE
59340 06/28/2012 Dell Marketing L.P. 2,684.53 PCT7024 24 PORT MNG SWITCH
59341 06/28/2012 Delson Products Inc 4,999.94 WORKBENCH/MECHANICS
59342 06/28/2012 Delta Wye Electric, Inc. 907.98 BOX CYN FLOW METER
59343 06/28/2012 Digital Electronic Services Inc 900.00 FIBER CABLE PULL
59344 06/28/2012 E C T I 415.80 PICKUP 48 BAGS/NON-HAZ
59345 06/28/2012 Eisel Enterprises, Inc. 3,334.50 DEVELOPER/438 DIAM PLT CVR
59312 06/28/2012 ETCO Development 378.00 DEVELOPER/MTR FEE REFUND
59346 06/28/2012 Fairway Ford Sales, Inc. 229.48 UNIT 159 STARTER
59347 06/28/2012 Federal Express 389.58 FEDEX CHGS MAY
59348 06/28/2012 Fleet Services, Inc 435.72 UNIT 168 AIR BRAKE PARTS
59349 06/28/2012 Flex Advantage 103.50 FLEX A/C PROCESSING MAY
59350 06/28/2012 Fry's Electronics 131.35 LOGITECH ACCESSORIES
59351 06/28/2012 Gexpro 86.10 GLOBALCARE RENEWAL
59352 06/28/2012 Grainger 224.72 LEVER ARM
59353 06/28/2012 Graybar Electric Co 1 ,660.05 ETHERNETETC
59354 06/28/2012 Haaker Equipment Co. 937.88 PENDANT CTRL/REPAIR LABOR
59355 06/28/2012 Home Depot 20.00 LATE FEE MARCH
59356 06/28/2012 Infosend Inc. 3,427.08 BILL MAILING
59357 06/28/2012 Jackson's Auto Supply - Napa 64.95 UNIT 175 FUEL FILTER
59306 06/28/2012 JEFFREY GOODMAN 30.28 CUSTOMER REFUND
59358 06/28/2012 John Bogosian 112.60 SHOP TOOLS
59359 06/28/2012 KB Design 1,368.43 YLWD HATS
59360 06/28/2012 Kidman Law 76,700.17 LEGAL SERVICES MAY
59361 06/28/2012 Konica Minolta Business 418.62 COPY CHARGE C220
59362 06/28/2012 Konica Minolta Business 849.25 BIZHUB C552,181
59363 06/28/2012 Lee & go, Inc. 39,069.00 PALM AVE BPS CONSULT MAY
59364 06/28/2012 Leighton Consulting, Inc. 109.20 CONSULTING APRIL
59307 06/28/2012 LINDA LYNCH 84.53 CUSTOMER REFUND
59311 06/28/2012 LISA HARPER 106.52 CUSTOMER REFUND
59366 06/28/2012 Mark Carroll 932.10 CONSTRUCTION METER REFUND
59365 06/28/2012 Marksman Manufacturing 3,533.13 CAM DE BRYANT REPL BREAKER
59367 06/28/2012 Mc Fadden-Dale Hardware 1 ,049.30 PURCH MAY, JUN
59368 06/28/2012 MCR Technologies Inc. 9,480.90 ASS WATERMSTR FLOWMTR
59369 06/28/2012 Morton Salt, Inc. 2,414.63 CRYSTAL MED SALT
59370 06/28/2012 Nextel Of California 3,256.19 NEXTEL MAY 2012
59371 06/28/2012 Nickey Kard Lock Inc 7,473.75 FUEL MAY 2012
59372 06/28/2012 Nicole Dalton 432.77 EDUC SPR2012 DALTON,N
59373 06/28/2012 Nobel Systems 5,020.00 GIS CONV/SEWER SVCS
59374 06/28/2012 Norman A. Traub Associates 5,809.29 INVESTIGATIVE SVCS/HR
59375 06/28/2012 Occu-Med, Ltd. 95.50 OUT/AREA EXAM-PETERSON
59376 06/28/2012 Office Solutions 714.23 TONER HP5500
59377 06/28/2012 ONLINE Information Services, Inc. 151 .54 ONLINE COLL SVCS MAY
59379 06/28/2012 Orange County -Tax Collector 330.00 2010 WTR LINE PLN CK /ATWD
59378 06/28/2012 Orange County Register 513.91 PUBLIC NOTICE/OPS
W61512 06/15/2012 Orange County Water District 64,843.20 LTSS IN-LIEU APRIL 2012
59380 06/28/2012 Orvac Electronics 208.68 SCADA COMPONENTS
59381 06/28/2012 Parts Source Anaheim 90.80 UNIT 159 COIL
59382 06/28/2012 Placentia Disposal #676 469.58 DISPOSAL MAY
59383 06/28/2012 Plumbers Depot Inc. 926.65 UNITS 136,154 HOSE
59384 06/28/2012 Powerstride Battery 219.97 WELL 5 BATTERY
59385 06/28/2012 Praxair Distribution 383.00 WELDING SUPPLIES
59386 06/28/2012 Quinn Power Systems Associates 4,452.63 WELL 1 SEAT WEAR
59390 06/28/2012 R J Services, Inc 2,931.20 VALLEY VW BSTR/ELECTRICAL
59387 06/28/2012 Ramtek LLC 513.97 VRLA BATTERIES
59388 06/28/2012 Red Rider Informatics 19,141 .89 WATCHGUARD XTM810
59389 06/28/2012 Reed & Davidson, LLP 420.00 PROFESSIONAL SVCS MAY
59391 06/28/2012 Sancon Engineering Inc. 22,687.00 SEWER LINE REPAIR
59392 06/28/2012 Schorr Metals, Inc. 78.98 ALUM PIPE
59393 06/28/2012 Selman Chevrolet Company 150.94 UNIT 161 BRACKET
59394 06/28/2012 Solarwinds Inc. 2,998.00 SOLARWND ANNUAL MAINT
59395 06/28/2012 Southern Calif Edison Co. 83.26 PLUMOSA MAY 2012
59396 06/28/2012 Southern Calif Gas Co. 10,998.31 RICHFIELD 01241070000 MAY
59401 06/28/2012 St.Jude Hospital Yorba Linda 180.00 RANDOM/DOT TEST-OPS
59397 06/28/2012 Staples Business Advantage 416.59 GENL OFFICE SUPPLY
59398 06/28/2012 Stephen Parker 298.53 GFOA CONF JUNE PARKER
59400 06/28/2012 Stephen Parker/ Petty Cash 433.12 PETTY CASHNARD
59399 06/28/2012 Steven Engineering 1 ,960.94 RELAYS
59308 06/28/2012 SUE ANN WILLIAMS 21.48 CUSTOMER REFUND
59402 06/28/2012 rime Warner Cable 447.32 HIGH SPEED O/L
59403 06/28/2012 TMobile 0.32 TMOBILE CHARGES A/C819706417
59404 06/28/2012 Townsend Public Affairs, Inc. 5,000.00 CONSULTING JUNE
59405 06/28/2012 Underground Service Alert 154.50 NEW TICKETS
59406 06/28/2012 United Industries 831.33 SAFTEY GLASS FRAME
59407 06/28/2012 Village Nurseries 139.22 SODMAR2
59408 06/28/2012 Walters Wholesale Electric Co. 35.67 WIRE, CONNECTOR
59304 06/28/2012 WAYNE DEMING 14.59 CUSTOMER REFUND
59409 06/28/2012 Wells Supply Co 13,578.45 CPLG, GATE VALVE
59410 06/28/2012 West Coast Safety Supply Co 200.00 SEWER MAINT SEMINAR
59411 06/28/2012 Westin Engineering, Inc. 1 ,380.00 CMMS CONSULTING SVCS MAY
Total $473,093.89
June 28, 2012
CHECK NUMBERS:
Computer Checks 59304-59411 $ 315,513.07
WIRES:
W-61512 OCWD $ 64,843.20
W-62712 ACWA/JPIA $ 92,737.62
$ 157,580.82
TOTAL OF CHECKS AND WIRES $ 473,093.89
PAYROLL NO. 12:
Employee Checks/
Direct Deposits 5303 $ 148,724.66
Third Party Checks 5304-5312 $ 44,772.84
Payroll Taxes $ 40,435.69
TOTAL OF PAYROLL $ 233,933.19
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $ 707,027.08
------------------------------------------------------------------
------------------------------------------------------------------
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF JUNE 28, 2012
------------------------------------------------------------------
------------------------------------------------------------------
Cash Rewards Credit Card
Bank of America
6/15/12-6/28/2012
Date Vendor Name Amount Description
06/15/12 Hilton Chicago 486.56 GFOA Conf Lodging Parker
TOTAL 486.56
Cal Card Credit Card
U S Bank
6/12/2012-6/20/2012
Date Vendor Name Amount Description
06/07/12 Inland Group 4,616.12 Summer Newsletter/Deposit
06/07/12 Superior Court of CA 240.00 Citation/Truck Overload
06/09/12 Konica Minolta 31.42 Toner/Copy Room
06/12/12 Home Depot 225.11 Maint Supplies
06/13/12 Home Depot 62.28 Cement
06/14/12 COBRA Resources 249.00 COBRA seminar
06/14/12 NPELRA 199.00 Academy III Knight
06/14/12 NPELRA 199.00 Academy II Knight
06/14/12 Quizno's 80.56 Meal/BOD and staff-Late meeting
TOTAL 5,902.49
ITEM NO. 6.3
AGENDA REPORT
Meeting Date: June 28, 2012 Budgeted: Yes
Total Budget: $450,000
To: Board of Directors Cost Estimate: $210,000
Funding Source: Water Capital
Reserves
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: 201011
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Derek Nguyen, Water Quality CEQA Compliance: Exempt
Engineer
Subject: Final Progress Payment No. 2 for Fairmont Reservoir Valve Replacement
Project
SUMMARY:
Contract work is complete for the Fairmont Reservoir Valve Replacement Project, which includes
replacement of existing inlet, outlet, drain and check valves, miscellaneous items and recoating of
exposed piping inside the reservoir.
STAFF RECOMMENDATION:
That the Board of Directors approve Final Progress Payment No. 2 in the net amount of $8,154.00
to Pascal & Lugwig Constructors, Inc and 10% retention of $906.00; authorize staff to file the Notice
of Completion and release retention thirty five days following recordation, if no liens have been filed;
release the Labor and Material Bond; and release the Faithful Performance Bond in one year if no
defects have been found for the construction of the Fairmont Reservoir Valve Replacement Project.
DISCUSSION:
In accordance with the contract documents, Pascal & Ludwig Constructors, Inc. submitted a request
for Final Progress Payment No. 2 in the amount of $9,060.00 which is the final payment for all work
on the project through May 31 , 2012. During this period, the contractor completed the recoating of
existing exposed piping inside the reservoir and lengthened the operator units for the new butterfly
valve extensions. This is the final pay request for this project, as described:
• The current contract is $219,350.00 and 168 calendar days starting on November 11 , 2011
(includes 48 days extension and $15,550 in authorized change orders).
• If approved, Progress Payment No. 2 is $9,060.00 (4.1% of total contract amount), less 10%
retention of $906.00 for a net payment of $8,154.00
• If approved, total payment including retention will be $219,350.00 (100% of total contract
amount)
. As of May 31 , 2012, 168 calendar days were used (100% of the total contract time by which
time the District received beneficial use of the reservoir)
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On October 13, 2011 , the Board of Directors awarded construction of the Fairmont Reservoir Valve
Replacement Project for $203,800 to Pascal & Lugwig Constructors, Inc.
On March 22, 2012, the Board of Directors approved Change Order No. 1 for a 37-calendar day
time extension to accommodate the longer lead time for the butterfly valves than previously
assumed.
On March 20, 2012, the General Manager approved Change Order No. 2, in the amount of $5,466
which is 2.7% of the total project cost of $203,800 for the substitution of the new 24" flex couplings
in lieu of the original non standard victaulic couplings.
On April 12, 2012, the Board of Directors approved Change Order No. 3 in the amount of $1 ,024
and an 11-calendar day extension to install the 24" couplings and lengthen the valve key extensions
inside the reservoir.
On April 26, 2012, the Board of Directors approved Change Order No. 4 in the amount of $9,060.00
and an 11-calendar day extension to recoat the existing pipe spools and flanges inside the
reservoir.
ATTACHMENTS:
Name: Description: Type:
Final Progress Payment P L PPR2 06192012.pdf Final Progress Payment No.2—P&L—Fairmont Backup Material
Res 06192012
Approved by the Board of Directors of the
Yorba Linda Water District
6/28/2012
RK/GM 5-0
YORBA LINDA WATER DISTRICT FINAL PAY REPORT
PROJECT Fairmont Reservoir Valve Reolcmt Proj PROGRESS PAY REQUEST NO. 002
LOCATION Yorba Linda, CA PROJECT NO. 201011 PAGE 1 OF 1 PAGES
CONTRACTOR Pascal & Ludwig Constructors, Inc. DATE 06110/2012
ORIGINAL CONTRACT AMOUNT: E 203.800.00
AUTHORIMO CHANGE ORDERS: $ 15.550.00
REVISEDCONTRACTAMOUNT: $ 219,350.00
PROGRESS PAY ESTIMATE FOR PERIOD Apol 1 2012 TO Maty 31, 2012
PREVIOUS THIS MONTH TO DATE
VALUE OF WORK COMPLETED Is 203.800.00 $ $ 203,800.00
CHANGE ORDER WORK COMPLETED 3 8,490.00 S 9.080.00 $ 15,550.00
TOTAL VALUE OF WORK COMPLETED S 210,290.00 $ 9,060.00 S 219.350.00
LEW RETENTION 10% S 21,935.00
LESS OTHER DEDUCTIONS Elacl nic Wire Fees S
NETEARNEDTODATE $ 197,415.00
LESS AMOUNT PREVIOUSLY PAID $ 189,261.00
BALANCE DUE THIS ESTIMATE $ 81154.0
NOTICE TO PROCEED November 10, 2011
COMPLETION TIME 120 CALENDAR DAYS
APPROVED TIME EXTENSIONS 4a CALENDAR DAYS
TOTAL CONTRACT TIME 168 CALENDAR DAYS
TIME EXPENDED TO DATE 160 CALENDAR DAYS
TIME REMAINING 0 CALENDAR DAYS I
REQUESTED BY: DATE: Llid, hz
A/(lla-n- W�tlJw�g,,.��P�res/i1tlenL Cantr r
RECOMMENDED: °T� Mr u- DATE: �//9/u/2
De rek N W. W wally Engineer. YLWD
APPROVED BY DATE:
Slew COnWn. Engineering Manager, YLWD
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: June 28, 2012
Total Budget: $41 .5M
To: Board of Directors Cost Estimate: $41 .5M
From: Ken Vecchiarelli, General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Manager
Reviewed by Legal: Pending
Prepared By: Stephen Parker, Finance
Manager
Subject: Proposed Budget for Fiscal Year 2012/13
SUMMARY:
Attached for the Board's review and consideration is the District's Budget for FY 2012/13. The
Budget allocates employee and financial resources to accomplish the District's mission and vision
statements. It presents a framework and financial plan for responsibly carrying out the programs
and capital projects that administer, operate, maintain, protect, replace and improve the assets
required to provide a safe and reliable public water and sewer system.
STAFF RECOMMENDATION:
That the Board of Directors approve Resolution No. 12-14 Adopting the Budget for Fiscal Year
2012/13 and Rescinding Resolution No. 11-09.
DISCUSSION:
The Letter of Transmittal provides an executive summary of the FY 2012/13 Budget. This budget
identifies $41 .5 million in total outlay over the next fiscal year, including: $7.4 million for capital
projects, vehicles and capital equipment outlay; and $34.1 million in operating expenses,
depreciation and principal payment of debt obligations.
Capital improvement and replacement projects, vehicles and capital equipment (items valued at
over $5,000) are funded using reserves. Offsetting the $34.1 million in outlay is $29.3 million in
revenue, creating a shortfall of $4.8 million (including principal payment of debt). The revenue
calculations include a rate increase of 1 .5%, approved June 21 , 2012. Due to the Board's decision
not to fully fund depreciation expense, the District is operating with a planned net deficit on a
Generally Accepted Accounting Principals (GAAP) basis. On a cash-basis, however, this budget
calls for the District to pay all expense outlays and fund capital reserves with $800,000.
Attached to this report is Resolution No. 12-14 adopting the Budget for FY 2012/13.
STRATEGIC PLAN:
FR 1-B: Prepare a High Level Annual Budget Document and Comprehensive Annual Financial
Report and Compete for Recognition by the Government Finance Officers Association
PRIOR RELEVANT BOARD ACTION(S):
Each standing committee reviewed the section of the budget that falls under that Committee's
purview. The Board of Directors reviewed the preliminary budget summary for FY 12/13 at a special
workshop held on April 11 , 2012 and the Draft Budget for FY 12/13 in its entirety at their meeting on
June 14, 2012.
ATTACHMENTS:
Naffle: Description: Type:
Resolution No. 12-14.docx Resolution No. 12-14 Backup Material
FY 2012-13 Budget Document FINAL.odf FY 12/13 Budget Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/28/2012
MB/RC 5-0 Roll Call
RESOLUTION NO. 12-14
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE BUDGET FOR FISCAL YEAR 2012/13
AND RESCINDING RESOLUTION NO. 11-09
WHEREAS, the Yorba Linda Water District has prepared a one year budget for Fiscal
Year 2012/13; and
WHEREAS, on June 14, 2012, the proposed "Draft" Budget for Fiscal Year 2012/13
was presented and reviewed at a regular meeting of the Board of
Directors of the District; and
WHEREAS, the "Final" Budget for Fiscal Year 2012/13 was presented and considered
by the Board of Directors at a regular meeting on June 28, 2012; and
WHEREAS, it is the desire of the Board of Directors to adopt the Budget for Fiscal
Year 2012/13, and rescind Resolution No. 11-09.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. That the Budget for Fiscal Year 2012/13, set forth in Exhibit "A" attached
hereto, is hereby approved and adopted.
Section 2. The Budget for Fiscal Year 2012/13 is in full force and effect beginning
July 1, 2012, and continuing until this Resolution is rescinded by the Board
of Directors.
Section 3. That Resolution No. 11-09 is hereby rescinded effective July 1, 2012.
PASSED AND ADOPTED this 28th day of June 2012, by the following called vote-
AYES-
NOES:
ABSTAIN:
ABSENT:
Phil Hawkins, President
Yorba Linda Water District
Resolution No. 11-14 Adopting the Budget for FY 2012/13 1
ATTEST:
Ken Vecchiarelli, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
Kidman Law, LLP
Resolution No. 11-14 Adopting the Budget for FY 2012/13 2
-;,tm
Yorba Liwnda
Water Dimstrict
' r
Annual Operating Budget
2012/13
Page Intentionally Left Blank
Yorba Linda Water District FY2O12113 Budget
Table of Contents
LETTER OF TRANSMITTAL 4
BUDGET OVERVIEW
Resolution 12-14 Adopting FY 2012/13 Budget 14
Mission & Vision Statement 16
Core Values Statement 17
Strategic Goals Statement 18
Strategic Plan FY 2012/13 Update 29
Profile of the District 32
Board of Directors & Executive Staff 33
Organizational Chart 34
Personnel Trends by Position 35
Personnel Trends by Department 38
Financial Policies & Goals 39
Basis of Budgeting & Accounting 41
Budget Controls 41
Budget Process 43
Budget Calendar 44
Revenue Assumptions 45
Cost Allocation 49
Chart of Major Funds Structure 49
Rate History 51
Average Residential Monthly Bill by Year 52
Demographics 53
Ten Largest Customers Most Recent and Ten Years Ago 56
FINANCIAL SUMMARIES
Total Revenue and Expenses (Water & Sewer) 59
Total Revenue and Expenses (Water) 61
Total Revenue and Expenses (Sewer) 63
Total Revenues by Fund 65
Total Expenses by Fund 66
Total Expenses by Category 67
Variable Water Cost Expenses 68
Reserves and Funding Sources 69
Five Year Financial Projections 71
Fund Balance History 77
Debt Administration 78
Employees per Capita 79
Capital Assets per Capita 80
Residential Meter Charge Comparison 81
Page 2
Yorba Linda Water District FY 2012113 Budget
CAPITAL PROJECTS
Capital Improvement Plan 83
Capital Projects Summary 85
Vehicle Equipment and Capital Outlay 89
DEPARTMENT SUMMARIES
Board of Directors 93
Administration 99
Engineering 109
Finance 121
Human Resources 135
Information Technology 149
Operations 163
APPENDIX
List of Acronyms 185
Glossary of Terms 189
Financial Policies 193
❖ Operating Budget Policy 194
❖ Revenues and Expenditures Policy 196
❖ Financial Reserves Policy 198
❖ Investment Policy 202
i
%-J0
(Maintenance Operators Exercising System Valves)
Page 3
Yorba Linda Water District FY 2012113 Budget
Letter of Transmittal
Page 4
Yorba Linda Water District FY2O12113 Budget
To the Board of Directors:
It is my pleasure to submit the Yorba Linda Water District FY 2012/13 Draft Budget.
The purpose of this document is to identify and allocate the resources needed to
accomplish the District's goals and objectives over the next fiscal year, and to present
the financial health of the District in a clear and concise manner for the Board of
Directors and the general public.
The following are upcoming strategic plan goals, including highlights of achievements
completed in FY 2011/12; a summary of the goals and objectives for FY 2012/13 and a
financial forecast of the District heading into the next five fiscal years:
FY 2011/13 Strategic Plan Goals
In the latter part of Fiscal Year 2010/11, the District adopted a Strategic Plan that
established a foundation to meet and adapt positively to a changing work environment.
Priority objectives were identified and resources were allocated in the FY 2011/12
Adopted Budget to achieve many of these objectives on the short term and to begin
working toward achieving the longer term objectives as well. Department specific goals
and objectives have been updated based on level of achievement during FY 2011/12
and anticipated completion during FY 2012/13. The departmental goals and objectives
are included in the Department Summaries section of this budget. The full list of goals,
initiatives and strategies within the Strategic Plan can be found starting on page 18 of
this document. The five goals that the District identified as the most critical objectives
are as follows:
Goal CP: Community Partnership
Goal FR: Fiscal Responsibility
Goal OE: Operational Efficiency
Goal SR: Service Reliability
Goal WE: Workforce Engagement
FY 2011/12 Highlights & Accomplishments
Capital Improvement & Replacement Projects Completed
• Construction of Ohio/Oriente Pipeline Replacement
• Construction of Plumosa Pipeline Replacement
• Construction of Green Crest Sewer Lift Station Upgrade
• Construction of Fairmont Reservoir Valve Replacement
• Construction of Well No. 20 Equipping Project
• Construction of Highland Booster Pump Station Replacement
• Elk Mountain Reservoir Fencing Improvements
• Computer Maintenance Management System Design & Pilot Implementation
Page 5
Yorba Linda Water District FY2O12113 Budget
Projects in Planning, Design or Commencing Construction
• Designed, Bid and Commenced Construction of Yorba Linda Pipeline Project
• Designed, Bid and Commenced Construction of Pressure Regulating Station
Upgrade Project, Phase 1
• Designed Yorba Linda Booster Station Project
Other District Activities & Accomplishments
• Updated District Strategic Plan
• Developed a Multi-Year Financial Plan Model
• Prepared a Three-Year Financial Needs Assessment
• Adopted 2010 Urban Water Management Plan Update
• Completed Hazard Mitigation Plan Update
• Completed Water Recycling Facilities Planning Study
• Completed Locke Ranch Annexation
• Commenced Maintenance of Eastside Sewer Systems
• Received Positive Auditors Letter for FY 2010/11
• Received State and National Recognition for CAFR
• Received State and National Recognition for FY 2011/12 Budget document
• Instituted a Public Affairs Intern Program
• Developed and Presented a Public Relations Master Plan
• Board Committed Agency to work toward District of Distinction Achievement
• Gained the ability to earn cash back on purchases using a rewards program
through Cal-Card.
FY 2011/12 Financial Forecast
For the year ending June 30, 2012, staff is anticipating a combined loss of $3,871 ,678
for the water and sewer enterprises. These figures include total depreciation expenses
(a non-cash expense) in the amount of $6,602,339. Please refer to the Summary of
Total Revenue and Expenses (Water & Sewer) for supporting information (pg.59).
Beginning July 1, 2011, the total reserve funds available for both operations and capital
projects was $31.9 million. Staff is forecasting these funds to be $24.9 million by June
30, 2012, for a total reduction of $7.0 million for FY 2011/12. Please see the Reserves
and Funding Sources table for supporting information (pg. 69).
Principal Issues, Factors & Challenges for FY 2012/13
For the forthcoming 2012/13 fiscal year, a primary factor affecting an increase in the
expenses of the District is the cost of water YLWD pays to the Municipal Water District
of Orange County (MWDOC) for import water and assessments. MWDOC's cost is
primarily based on the cost of water they must pay to the Metropolitan Water District of
Page 6
Yorba Linda Water District FY2O12113 Budget
Southern California (MWD). MWD adopted an average 5% rate increase, effective
January 1, 2013. The actual increase will be 6.7% for full service treated import water,
which is 96% of the water YLWD purchases from MWDOC. In addition, due to the
continued economic downturn, cooler weather and unusual precipitation patterns, with
rain occurring late in the year, the District has sold less water than anticipated for FY
2011/12. This amounts to a decrease in water sales revenue of $2.8 million. As over the
past three fiscal years the District has averaged annual sales of 19,300 acre-feet, the
District has budgeted for 19,000 acre-feet of water sales for FY 2012/13. The District is
also in the process of pursuing annexation of the remaining 26% of its service area into
the Orange County Water District's (OCWD) groundwater basin. This will allow the
District to pump the maximum groundwater allowable each year, at a lower cost than
purchasing the same amount of import (MWD) water. Had the District been able to
access the entirety of OCWD's Basin Production Percentage (BPP) for the upcoming
fiscal year, the District would lower its variable water costs by approximately $1 million.
As variable water costs comprise 52% of the District's operating expenses, ensuring
these costs are held as low as possible is a top priority for each and every fiscal year.
The District is also pursuing an advance refunding of the 2003 Certificates of
Participation (COP) Bonds. This is anticipated to be completed in the first quarter of
fiscal year 2012/13 and is estimated to save $20,000-$45,000 annually, depending on
current market conditions at the time of issuance.
The Board of Directors is proposing a three-year revenue increase to customers on the
Monthly Service Charge. The increase will be on the District's overall revenue and will
consist of 1.5% beginning on July 1, 2012, 2.5% beginning on July 1, 2013, and 2.5%
beginning on July 1, 2014, if approved. This increase will assist in covering the costs
associated with operating, maintaining and replacing the District's water system. In
conjunction with this rate increase, the Board of Directors recommended that staff
pursue a line of credit. Staff is currently in discussions with Wells Fargo for a $7 million
line of credit with a 3-year renewable term and an interest rate based on 1 month
LIBOR, and currently calculates to 1.14%. The line of credit will allow the District to
pursue future capital improvement projects with a minimal borrowing cost and a lowered
financial burden to our customers.
For FY 2012/13, the following goals and objectives have been established:
FY 2012/13 Goals & Objectives
Key Business Objectives
• Continue pursuing OCWD Annexation
• Continue to Implement, Evaluate and Update the Financial Reserves Policy
• Execute Multi-Year Memorandum of Understanding (MOU)
• Complete California Environmental Quality Act (CEQA) Process for OCWD
Annexation
Page 7
Yorba Linda Water District FY2O12113 Budget
• Implement Department-Wide Computerized Maintenance Management System
(CMMS)
• Assess Effectiveness of Expanded Sewer Service Area
• Request each Board Member and the General Manager Attend 1 Class toward
District of Distinction Recognition
• Identify Key Roles for Succession
Customer Service and Public Outreach Improvements
• Implement Enhanced Public Affairs and Outreach Program
• Effectively Use Broad-Spectrum Communication Opportunities
• Encourage Continued Employee Training in Leadership, Technology and
Customer Service
• Complete the District's Website Update
Capital Improvement & Replacement Projects
• Complete Construction of Yorba Linda Pipeline Project
• Complete Construction of Pressure Regulating Station Upgrade Project, Phase 1
• Complete Construction of Yorba Linda Booster Station Project
• Complete Hydraulic Model Calibration and Area Master Plan Update
• Commence Design of Fairmont Booster Pump Station Replacement
FY 2012/13 Summary Budget
Revenues
Total water and sewer revenues budgeted for upcoming FY 2012/13 amount to $29.3
million, a decrease of $1.8 million from the revenues budgeted for FY 2011/12. The
major differences are comprised of the following:
Water Revenue ($1.9 million decrease)
Residential water revenue is expected to decrease by $2.5 million in FY 2012/13 due to
a continued economic downturn and a "new normal" of water use efficiency for
homeowners. The "new normal" derived from mandatory water use restrictions in fiscal
year 2009/10. Though restrictions were no longer in effect after April of 2010, water use
levels have remained fairly flat as homeowners had already formed habits consistent
with operating within restriction levels. Landscape and Irrigation water revenue, is
expected to increase by $278,000 for FY 2012/13 because this revenue is generated
from larger customers such as the City of Yorba Linda, the Placentia-Yorba Linda
Unified School District and various homeowners associations, who are anticipated to
continue maintaining landscaped community areas at a certain level in order to maintain
their investment in this landscaping. Service Charges for all customers, which assist in
covering the District's fixed costs, are expected to increase by $350,000 for FY 2012/13
because the proposed rate increase is being placed on the service charge. Other
operating revenue, for water, which is comprised of fluctuating income, such as various
rebates and refunds is expected to decrease by $111 ,000.
Page 8
Yorba Linda Water District FY2O12113 Budget
Sewer Charge Revenue ($40,000 increase)
The District received approximately 6,400 additional sewer customers, as a result of a
Sewer Transfer Agreement between the District and the City of Yorba Linda on July 1,
2011 .The funds will help finance maintenance equipment, system repairs, replacements
and improvements associated with the sewer system transfer. The funds will also be
used for the near future to update and expand The District's Asset Management Plan,
Sewer master Plan, GIS and CMMS programs. The revenues budgeted in FY 11/12
were based on the best available information at the conclusion of the budgeting
process. Through forecasting revenues for FY 11/12 it was determined that the actual
sewer revenues from the City of Yorba Linda were higher than previously budgeted.
This revenue is expected to remain relatively constant.
Expenses & Outlay
Total expenses & outlay (excluding capital projects) budgeted for upcoming FY 2012/13
is $26.6 million, a decrease of $1.1 million from the FY 2011/12 budgeted results. The
following factors summarize the significant changes:
Variable Water Costs ($720,000 decrease)
The District's variable water costs will decrease despite another increase in the water
rate the District pays to MWDOC for imported water. MWDOC's increase is primarily a
pass through from an average 5% increase in MWD rates. The overall decrease in
variable water costs are a result of the decrease in budgeted acre-feet sold from FY
2011/12 to FY 2012/13.
Salaries & Benefits ($72,000 increase)
This amount includes merit increases and reclassifications for those employees who
may qualify throughout the year, increases from CalPERS, medical, dental, and vision
premiums, and the assumption that all funded positions will be filled for an entire fiscal
year. The FY 2012/13 budget for salaries and benefits includes merit increases for
those employees who qualify throughout the year, amounting to approximately $66,000.
The Salaries & Benefits amount also includes salaries relating to CIP projects, in the
amount of $365,000, which will be capitalized. The net operating costs for salaries and
benefits results in a $292,000 decrease from the FY 2011/12 budget.
As a result of the financial crisis of 2007-2010, the combined loss of nearly $67 billion in
2008 and 2009 in market value for the California Public Employees' Retirement System
(CalPERS), and the PERS Board voting to reduce the discount rate assumption from
7.75% to 7.5%, the employer's share percentage has increased for FY 2012/13.
Additionally, the District-paid medical premiums have also increased for the upcoming
fiscal year.
Page 9
Yorba Linda Water District FY2O12113 Budget
Currently, the District pays 100% of the premium cost for health, dental and vision for all
full time employees and two-thirds of the premium cost for their dependants;
participates in CalPERS (2% @ 55) for full time employees hired prior to January 26,
2012; offers employees a "4/10" work schedule; an optional 457 deferred compensation
plan; a 125 Flex benefits plan; Long and Short Term Disability; Life Insurance; an
Employee Assistance Program; Tuition Reimbursement (up to $5,250/year); and Credit
Union membership. In previous years, the District has paid the employees' full 7%
PIERS retirement contribution. Full time employees hired after January 26, 2012
participate in CalPERS (2% @ 60) and pay their own 7% share of the PIERS retirement
contribution.
Beginning in FY 2012/13, the District has signed a Letter of Compensation and Terms
for Employment with all Management and Supervisory/Confidential employees that
results in these employees paying their own portion of the 7% employee contribution
towards PERS retirement in the third year of the three-year term. In FY 2012/13, these
employees will pay 3% of the 7% employee share, with the District paying the remaining
4%; in FY 2013/14, these employees will pay 5% of the 7%, with the District paying the
remaining 2%; and in FY 2014/15, these employees will pay the full 7%, with the District
covering only the employer portion of the contribution. Beginning on July 1, 2012, the
District will also match dollar for dollar, not to exceed 2% of any Management,
Supervisory or Confidential employee's salary per year, of his/her deposits into a
qualified Deferred Compensation Plan. The move to employees paying their own
portion of the 7% PIERS retirement contribution is offset by a Cost of Living Increase
(COLA) of 3% for the next three years, beginning in FY 2012/13. This is the first COLA
for employees since FY 2008/09.
Additionally, employees with less than five years of service accrue 2.0 weeks of
vacation annually. After five years of service with the District, employees accrue
vacation at the rate of 3.0 weeks annually; after 10 years of service, employees accrue
vacation at the rate of 3.5 weeks per year, after 15 years, employees accrue vacation at
the rate 4.0 weeks per year, and after 20 years of service, employees accrue vacation
at the rate of 4.5 weeks annually. Sick Leave is accrued at the rate of one day per
month. The District observes eleven paid holidays per year.
While the District is currently in negotiations with the bargaining unit, all personnel
budgetary figures are contingent upon a finalized Memorandum of Understanding for
those employees.
Reserves and Funding Sources
Currently, the District has nine water and sewer enterprise-related funding sources.
Attached is a summary of these funding sources and their associated balances. Five of
these funds are restricted or designated specifically for capital projects including: COP
Bonds 2008, Water Capital Projects, Sewer Capital Projects, Water Emergency and
Sewer Emergency.
Page 10
Yorba Linda Water District FY2O12113 Budget
Both the Water Emergency and the Sewer Emergency Funds are non-restricted and
were established to fund unplanned, unbudgeted emergency repairs related to the
water and sewer system, respectively. The Water Emergency Fund was established in
FY 2009/10, with a transfer of $2 million from the Annexation Fund. The Sewer
Emergency Fund was established in FY 2007/2008, with the Board of Directors'
decision that approximately $1 per connection per month would be set to fund this
account. The Board also established at that time a Sewer Emergency Fund ceiling
guideline of $1 million, after which any additional revenue generated would be
transferred to Sewer Capital Reserves.
The remaining three funds are the Water Restricted for Debt Service Fund, which is
used to pay the Districts principal and interest payments and the Water and Sewer
Operating Funds which are used to fund day-to-day operations and maintenance
activities as identified in the budget, which occur as actual expenses. These activities
require cash, checks and wire transfers on a regular basis and affect the District's cash
flow.
Summary
The Water Enterprise is budgeted with a FY 2012/13 loss of $3.2 million under the
proposed budget, which includes a rate increase and variable water cost pass-through,
and with depreciation of $5.3 million. This does not include CIP project expenditures,
which are funded separately with capital reserves and other identified funds. On a cash
basis, this budget will provide approximately $797,000 at the end of the fiscal year.
The Sewer Enterprise is budgeted with a FY 2012/13 loss of $696,000, with
depreciation of $1.3 million. This also does not include CIP project expenditures, which
will require funding from capital reserve funds and operating fund transfers. On a cash
basis, this budget will provide $574,000 at the end of the fiscal year.
A comprehensive Asset Management Plan (AMP) was completed in FY 2009/10 to
establish long term needs and objectives for funding asset replacements. This study
allows the Board of Directors and staff to engage more fully in funding needs, assess
options for future asset replacements and establish recommendations for a component
of the water rate that may partially or completely fund reserves and thereby establish
financial security for the future. In FY 2011/12, the District completed a Financial
Planning Model that incorporates the District's annual operating expenses, with its debt
service obligations and recommendations of the AMP, along with inputs for additional
Capital Projects indentified by staff. This planning tool allows the District to forecast
financial needs into the future and determine appropriate revenue adjustments and
sources needed to complete the District's service objectives. While the current budget
does not fully fund the AMP recommendations, the current commitment level partially
Page 11
Yorba Linda Water District FY 2012113 Budget
funds the costs to replace assets and maintain reserve funds at responsible levels. This
is a positive step for ensuring the future fiscal stability of the District.
Respectfully Submitted,
X.,�z- , e�,/,-,4
Ken Vecchiarelli
General Manager
Yorba Linda -
Water District A, - :
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17 7 E. M1RA
LAMA AVE
(YLWD Administrative Headquarters Sign)
Page 12
Yorba Linda Water District FY 2012113 Budget
Budget Overview
Page 13
Yorba Linda Water District FY2O12113 Budget
Resolution to Adopt Budget
RESOLUTION NO. 12-14
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE BUDGET FOR FISCAL YEAR 2012/13
AND RESCINDING RESOLUTION NO. 11-09
WHEREAS, the Yorba Linda Water District has prepared a one year budget for Fiscal
Year 2012/13; and
WHEREAS, on June 14, 2012, the proposed "Draft" Budget for Fiscal Year 2012/13
was presented and reviewed at a regular meeting of the Board of
Directors of the District; and
WHEREAS, the "Final" Budget for Fiscal Year 2012/13 was presented and considered
by the Board of Directors at a regular meeting on June 28, 2012; and
WHEREAS, it is the desire of the Board of Directors to adopt the Budget for Fiscal
Year 2012/13, and rescind Resolution No. 11-09.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. That the Budget for Fiscal Year 2012/13, set forth in Exhibit "A" attached
hereto, is hereby approved and adopted.
Section 2. The Budget for Fiscal Year 2012/13 is in full force and effect beginning
July 1, 2012, and continuing until this Resolution is rescinded by the Board
of Directors.
Section 3. That Resolution No. 11-09 is hereby rescinded effective July 1 , 2012.
Page 14
Yorba Linda Water District FY 2012113 Budget
Resolution to Adopt Budget, Continued
PASSED AND ADOPTED this 28th day of June 2012, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Phil Hawkins, President
Yorba Linda Water District
ATTEST:
Ken Vecchiarelli, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
Kidman Law, LLP
Page 15
Yorba Linda Water District FY 2012113 Budget
Mission & Vision Statement
Our Mission
"Yorba Linda Water District will provide reliable, high quality water and sewer services in
an environmentally responsible manner, while maintaining an economical cost and
unparalleled customer service to our community."
Our Vision
"Yorba Linda Water District will become the leading, innovative and efficient source for
high quality reliable services."
j a
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(Native California Plant at YLWD Headquarters)
Page 16
Yorba Linda Water District FY 2012113 Budget
Core Values Statement
The Yorba Linda Water District Board of Directors and staff are guided in everything we
do by the following core values:
Integrity— We demonstrate integrity every day by practicing the highest ethical
standards and by ensuring that our actions follow our words.
Accountability— We acknowledge that both the Board and the staff of the District are
accountable to the public that we serve, as well as to each other.
Responsibility— We take full responsibility for our actions- both our successes and our
opportunities for growth. We maintain a commitment of courtesy, assessment and
resolution with all customer concerns.
Transparency — We promote a culture where we actively listen to our customers and
communicate openly about our policies, processes and plans for the future.
Teamwork — Success centers on all departments working together and sharing
information and resources to achieve common goals. We are dedicated to ensuring that
every voice of the District, from the Board to each individual employee is treated with
dignity and respect, and that differences are valued and individual abilities and
contributions are recognized.
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(Water Quality Engineer Heading to Site Visits)
Page 17
Yorba Linda Water District FY 2012113 Budget
Strategic Goals Statement
In the District's strategic planning, goals are defined as identified challenges the District
would like to address. Initiatives are defined as high-level concepts or plans for
resolving the identified goals. Strategies are defined as action steps to achieving the
identified initiatives, which, in turn, achieve the identified goals.
The following five goals were identified as the most critical challenges for the District to
address in the next year:
• ' : Community Partnership
•al FR: Fiscal Responsibility
•al OE: Operatio
•al SR: Service Reliab
•al WE: Workforce Engagement
Page 18
Yorba Linda Water District FY 2012113 Budget
Goal CP: Community Partnership
As a public agency, the District is expected to demonstrate the prudent use of public
funds. The District's services should provide tangible benefits that are of value to the
community. Strengthening existing relationships with key stakeholders, including
customers and agency partners, while demonstrating our dedication to transparency in
the most professional manner, is paramount.
Initiatives
Increase i . • Recognition within the Community
CP 2: Increase Public Awareness of Water and Wastewater
Related
Strategies
Brand CP 1 : Increase Recognition within the Community
Enhance Resources for Public Information & Governmental Affairs
Division
Develop a Public Relations Master Plan with Measurable Goals
Have Board of Directors and YLWD Staff Attend More Events and
Inter-governmental Meetings within the Local Community
Continue to Support Regional Training and Multi-Agency
Workgroups through the Joint Use of the Administration Building
Effectively Use Broad Spectrum Communication Opportunities
Pa(ye 19
Yorba Linda Water District FY2O12113 Budget
Goal CP: Community Partnership, Continued
Public CP 2: Increase of • Wastewater Related
Issues
Ad
Provide Financial Incentives and Rebates for Water Use Efficiency
Develop and Expand a Youth Education Program
Consider Participation in the California Urban Water Conservation
Council's Best Management Practices
Enhance the District's Regional Water and Wastewater Industry
Participation
Page 20
Yorba Linda Water District FY 2012113 Budget
Goal FR: Fiscal Responsibility
The District is ranked highly by financial ratings organizations, has proven to be a good
financial steward, and consistently strives for a clear, well-documented budget process
and clean annual financial audit. However, with the state and national economic crisis,
the District has an even greater responsibility to demonstrate effective and responsible
use of public funds while responding to ever-increasing financial challenges.
Initiatives
R 1 : Maintain Fiduciary Responsibility
Increase Reserve Funding
hL
l�R 3- Identify and Develop Additional Revenue Options
Provide . Equitable Rate Structure
Strategies
FR 1 : Maintain Fiduciary Responsibility
Develop a Comprehensive Multi-Year Financial Plan
Prepare a High Level Annual Budget Document and
Comprehensive Annual Financial Report and Compete for
Recognition by the Government Finance Officers Association
Revise the Water and Sewer Rules and Regulations and Evaluate
Fee Schedules Regularly for Proper Cost of Service Coverage
Evaluate and Revise the Sewer Fund Allocation
Maintain Commitment to a Strong Debt Services Ratio
Page 21
Yorba Linda Water District FY 2012113 Budget
Goal FR: Fiscal Responsibility, Continued
FR 2: Increase
,,Ueserve Fundin•
Review the Reserve Policy and Funding Levels Annually
Analyze the Asset Management Plan to Determine Future Asset
Replacement Needs
Implement an Approach to Ensure Reserves are Responsibly
Funded
FR 3: Identify and Develop Additional Revenue Options
Research and Obtain Grant Funding Whenever Feasible
Review Opportunities to Earn "Cash-Back" on Operating Expenses
through Commercial Credit Card Accounts
Manage Cash Flow to Maximize Investment Income
FR 4: Provide an Equitable Rate Structure
Complete the Cost of Service and Water Rate Study
_ YY Evaluate Equitable Rate Structures that Promote Conservation and
I Efficiency
Page 22
Yorba Linda Water District FY 2012113 Budget
Goal OE: Operational Efficiency
The District has provided reliable and trusted service for more than one hundred years,
yet it recognizes the importance of continual improvements to increase operational
efficiency.
Initiatives
r —7
OE 1 : Optimize Use of Existing Technologies
• Address Inefficiencies Identified in the Self-Assessment
Survey
• E 3: Consider Utilization of Review Survev
1 ` Optimize Use of • Technologik, �I
• Identify the Current Functionality of Existing Technology and
Determine if it is Being Utilized to Full Capacity
• Evaluate How Each Department Might Make Further Use of
Existing Technology
• I Provide Support and Encourage Employee Training
• Address Inefficiencies Identified in the Self-Assessment
Survey
ILI
• Identify Core Inefficiencies
Page 23
Yorba Linda Water District FY 2012113 Budget
Goal OE: Operational Efficiency, Continued
• Develop Measurable Productivity Goals
• Engage Employees in Methods of Addressing Inefficiencies
• E 3: Consider Utilization of . Peer Review Survey
• Determine the Cost Benefit Ratio of a Peer Review Survey
• Establish a Team to Determine the Focus of the Survey
• I Institute Guidelines for Areas to Be Addressed
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Page 24
Yorba Linda Water District FY 2012113 Budget
Goal SR: Service Reliability
The ultimate purpose of District assets and infrastructure is to safely and reliably
provide vital services to the public. Our goal is to maintain all assets for optimal
continuity of District services. Effective management of assets involves monitoring asset
conditions against the level of service to manage risk of failure, planning for future
financial needs and anticipating uncertainties or changing levels of service.
Initiatives
Project WW 7
SR 1 : Work Toward Service Reliability and Efficiency
SR 2: Explore Service Boundary Opportunities
SR 3: Complete Implementation of Capital Improvement
.
Strategies
SR 1 : Work Toward Service Reliability and Efficiency
Continue with Efforts to Annex District Service Area to Orange
County Water District
Forecast Service Demand Projections
Engage with Regional Agencies on Water Supply Issues
Strengthen Existing Emergency Operations Partnerships
Develop Additional Well Sites
Page 25
Yorba Linda Water District FY2O12113 Budget
Goal SR: Service Reliability, Continued
Mi Evaluate Alternative Water Sources
SR 2: Explore Service Boundary Opportunities A(
Evaluate Feasibility of Providing Additional Water Services within
the Region
Evaluate Feasibility of Providing Additional Wastewater Services
within the Region
Evaluate Feasibility of Providing Other Professional Services within
the Region
SR 3: Complete Implementation of Capital Improvement Project
Plan 2011-2015
Complete Implementation of Five Year Capital Improvement Plan
from FY 2011-2015 with adopted amendments
Continue Planning for Long Term Capital Improvements and
Replacements into the future
Page 26
Yorba Linda Water District FY 2012113 Budget
Goal WE: Workforce Engagement
The District is known for its highly skilled staff and quality work. In order to retain a
highly productive and proficient workforce, maintaining and building on employee
engagement in the District will be critical to future success. With uncertain economic
times to continue in the near term, however, greater calls for efficiency and
responsiveness will require staff to be flexible and prepared to demonstrate
effectiveness and accountability.
Initiatives
WE 1 : Retain a Highly Skilled and Capable Workforce
Develop a Comprehensive • .
Enhance Employee Relations
Strategies
WE 1 : Retain a Highly Skilled and Capable Workforce
Maintain Competitive Compensation via Classification and
Compensation Surveys
Explore Alternative Benefits
Establish Career Development Expectations of Existing Employees
I Develop Methodologies to Assist Employees in Attaining Career
Expectations
Continue to Support Additional Training for Staff
Page 27
Yorba Linda Water District FY 2012113 Budget
Goal WE: Workforce Engagement, Continued
Encourage Staff Participation in Professional Organizations and
Local Civic Groups
Execute Timely and Consistent Employee Performance Evaluations
Develop a Comprehensive Succession
Identify Key Roles for Succession
Define the Competencies and Motivational Profile Required for Key
Roles
Identify Individuals with the Potential to Perform Highly in Key
Roles
Develop Methodologies to Assist Employees in Preparing for
Advancement
WE 3: Enhance Employee Relations
Implement a Program to Recognize Employees for Excellence
Conduct Quarterly All Hands Meetings
Encourage Employee Training in Leadership and Technology
Page 28
Yorba Linda Water District FY2O12113 Budget
Strategic Plan Update (FY 2012/13)
In conjunction with the FY 2012/13 Budget, staff reviewed the progress made in the first
year of the FY 2011/13 Strategic Plan. Milestones for strategies have been assessed for
the second year and adapted, as needed. Changes were based on the completion of
and/or the need for additional strategies as action steps to achieving the identified
initiatives, which, in turn, achieve the identified five goals.
The following strategies were added for FY 2012/13:
Maintain a Commitment to Updating the District's Rules and
Regulations Pertaining to Water, Sewer & Special District Best
Practices
Continue to Record and Report the Fairly Stated Financial Activities
of the District in a Timely and Transparent Manner to the Board of
Directors and Member Agencies
Continue to Improve Communications of the District's Financial
Information to the Board of Directors, Member Agencies,
Management, and the Financial Community
Improve connectivity for Computerized Maintenance and
• Management System (CMMS)
• I Improve Internet and Intranet Access Availability by Increasing
Bandwidth
• Integrate GIS with Hydraulic Model, CMMS, Valve Exercise, and
Hydrant Flushing
• Improve Radio Communications
• Adopt GIS Data Maintenance and Request Procedures
• Implement Field GIS software (Underground Service Alert, As-built
Lining and Red-lining)
• I Convert Transferred Sewer Lines into GIS
Page 29
Yorba Linda Water District FY2O12113 Budget
Strategic Plan Update (FY 2012/13), Continued
• Install a Reliable Backup Power System at Remote Control Sites
• Initiate a Comprehensive Backup
Work Toward Implementation of a District-Wide Paperless
Processing System
The following strategies were completed with no further action deemed necessary for
FY 2012/13:
Develop a Public Relations Master Plan with Measurable Goals
Consider Participation in the California Urban Water Conservation
Council's Best Management Practices
Develop a Comprehensive Multi-Year Financial Plan
Evaluate and Revise the Sewer Fund Allocation
Review Opportunities to Earn "Cash Back" on Operating Expense
through Commercial Credit Card Accounts
Complete the Cost of Service and Water Rate Study
- Evaluate Equitable Rate Structures that Promote Conservation and
Efficiency
• Determine the Cost Benefit Ratio of a Peer Review Survey
Page 30
Yorba Linda Water District FY2O12113 Budget
Strategic Plan Update (FY 2012/13), Continued
• Establish a Team to Determine the Focus of the Peer Review
Survey
• Institute Guidelines for Areas to Be Addressed
Maintain Competitive Compensation via Classification and
Compensation Surveys
The following strategies were altered for FY 2012/13:
M1 Develop Additional Well Sites, is Now: Develop 1 Additional Well
Site
• This item was changed from the development of multiple
well sites to one additional well site based on the amount of
time and effort in working with local agencies for well site
development.
SPIN : Conduct Quarterly All-Hands Meetings, is Now: Conduct Bi-Yearly
All-Hands Meetings
• This item was changed from quarterly in frequency to bi-
yearly based on the amount of available time and effort in
meeting a quarterly goal.
Page 31
Yorba Linda Water District FY2O12113 Budget
Profile of the District
District Structure and Leadership
The Yorba Linda Water District is an independent special district, which operates under
the authority of Division 12 of the California Water Code. The Yorba Linda Water District
has been providing water and sewer services to the residents of the City of Yorba Linda,
portions of Placentia, Brea, Anaheim, and nearby unincorporated areas since 1959, the
year it was formed to take over the assets and water service responsibilities of the
Yorba Linda Water Company, a mutual company formed in 1909.
The District is governed by a five-member Board of Directors, elected at large from
within the District's service area. The General Manager administers the day-to-day
operations of the District in accordance with policies and procedures established by the
Board of Directors. The Yorba Linda Water District employs a full-time staff of 76
employees. The District's Board of Directors meets on the second and fourth Thursday
of each month. Meetings are publicly noticed and citizens are encouraged to attend.
The District provides water, sewer or a combination of both services to residents and
businesses within its service area, which includes approximately 14,475 acres of land
comprising 22.6 square miles. The District serves a population of approximately 70,000
and currently provides water service through approximately 23,950 residential,
commercial, and light industrial connections.
District Services
Residential customers make up approximately 92% of the District's customer base and
consume approximately 72% of the water provided annually by the District. The District
obtains about half of its water supply from the Metropolitan Water District (MWD)
through the Municipal Water District of Orange County (MWDOC) and the other half
from groundwater wells within the area. In fiscal year 2009/10 and 2010/11 , the District
provided 19,774 acre-feet and 19,003 acre-feet of water to customers, respectively.
Page 32
Yorba Linda Water District FY 2012113 Budget
Board of Directors & Executive Staff
Phil Hawkins, President Gary T. Melton, Vice President
Michael J. Beverage Robert R. Kiley Ric Collet
Director Director Director
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6
Lee Cory Kenneth R. Vecchiarelli Steven R. Conklin
Operations Manager General Manager Engineering Manager
a
1 `
Art Vega Gina Knight Stephen Parker
Interim IT Manager HR & Risk Manager Finance Manager
Page 33
Yorba Linda Water District FY 2012113 Budget
Organizational Chart
ElYorba Linda
Water District
71
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Mimi ® -� -�
Organization Chart ®�
FY 2012/13
Job Classification Legend
Total:76 FTE positions budgeted
3 part-time positions(non-benefited) Management Su ervisor/_Confidr--gaining Unit
Page 34
ElYorba Linda Water District FY 2012113 Budget
Personnel Trends by Position
Proposed
Position/Title 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13
ADMINISTRATION
Assistant Administrator 1 1 - - - -
Assistant General Manager - - 0.5 0.5 - -
Executive Secretary 1 1 1 1 1 1
General Manager 1 1 1 1 1 1
Human Resource Manager 1 1 - - - -
Human Resource Analyst 1 1 - - - -
Legislative Affairs Intern* - - - 0.5 0.5 0.5
Management Analyst 1 1 1 1 1 1
Personnel Technician 1 1 - - - -
Public Affairs Intern* - - - 0.5 0.5 0.5
Public Information Specialist - - 1 - - -
Public Information Officer - - - 1 1 1
Safety&Training Officer 1 1 - - - -
Total Administration 8 8 5 5.5 5.0 5.0
ENGINEERING
Assistant General Manager 1 1 - - - -
Contruction Inspector - - 1 1 1 1
Engineering Manager - - 1 1 1 1
Engineering Secretary 1 1 1 1 1 1
Engineering Technician II 5 5 3 3 2 2
Project Engineer - - 2 2 2 2
Project Manager 2 2 - - - -
Senior Construction Inspector - - 1 1 1 1
Senior Project Engineer 2 2 - - - -
Senior Project Manager - - 1 1 1 1
Water Quality Engineer 1 1 1 1 1 1
Water Quality Technician 1 1 1 - - - -
Water Quality Technician II - - 1 1 1 1
Total Engineering 13 13 12 12 11 11
*Position added during Mid-Year Budget adjustment
Page 35
ElYorba Linda Water District FY 2012113 Budget
Personnel Trends by Position, Continued
Proposed
Position/Title 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13
FINANCE
Accounting Assistant 1 1 1 1 1 1 1
Accounting Assistant 11 2 2 1 1 1 1
Customer Service Rep 1 1 1 1 1 1 1
Customer Service Rep 11 1 1 1 1 1 1
Customer Service Rep 111 2 2 2 2 2 2
Customer Service Supervisor 1 1 1 1 1 1
Finance Director 1 1 1 1 - -
Finance Manager - - - - 1 1
Financial Analyst 1 1 - - - -
Meter Reader 1 2 2 2 2 2 2
Meter Reader 11 2 2 2 2 2 2
Meter Services Lead - - - 1 1 1
Meter Services Representative 1 1 1 - - -
Senior Accountant - - 1 1 1 1
Storekeeper 1 1 1 1 - -
Total Finance 16 16 15 15 14 14
HUMAN RESOURCES
Human Resources Analyst - - 1 1 1 1
Human Resources Manager - - 1 - - -
Human Resource& Risk Mananger - - - 1 1 1
Personnel Technician - - 1 1 1 1
Safety&Training Officer - - - - - -
Total Human Resources - - 3 3 3 3
Note: Prior to Fiscal Year 2009/10, Human Resources was budgeted in the Administration Department
Page 36
Yorba Linda Water District FY 2012113 Budget
Personnel Trends by Position, Continued
Proposed
Position/Title 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13
INFORMATION TECHNOLOGY
GIS Administrator - - - 1 1 1
GIS Analyst 1 1 - - - -
GIS Technician 1 1 1 0.5 0.5 0.5
Information Systems Administrator 1 1 1 1 1 1
Information Systems Technician 1 1 1 1 1 1 1
Information Systems Technician II 1 1 1 1 1 1
Instrumentation Technician - - 1 1 1 1
IT Director 1 1 0.5 0.5 - -
IT Manager - - - - 1 1
SCADA Administrator - - 1 1 1 1
Total Information Technology 6 6 6.5 7 8 7.5
OPERATIONS
Chief Plant Operator 1 1 1 1 1 1
Facilities Maintenance 1 1 1 1 1 1
Instrumentation Technician 1 1 - - - -
Maintenance Distribution Operator II 7 7 7 7 8 8
Maintenance Distribution Operator III 5 5 4 4 4 4
Maintenance Worker 1 8 8 8 8 9 9
Mechanic 1 1 1 - - - -
Mechanic II - - 1 1 1 1
Mechanic III 1 1 1 1 1 1
Meter Technician 1 1 - - - -
Operations Assistant - - 1 1 - -
Operations Assistant/Storekeeper - - - - 1 1
Operations Manager 1 1 1 1 1 1
Operations Secretary 1 1 - - - -
Plant Operator II 4 4 3 3 3 3
SCADA Administrator 1 1 - - - -
Sr Maintenance Distribution Operator 4 4 4 4 4 4
Senior Fleet Mechanic 1 1 1 1 1 1
Senior Plant Operator 1 1 1 1 1 1
Water Maintenance Superintendant 1 1 1 1 1 1
Total Operations 40 40 35 35 37 37
DISTRICT TOTAL (FTE) 83.0 83.0 76.0 76.5 77.5 77.5
To be approved via Resolution 12-15 by the Board of Directors on June 28, 2012.
Page 37
Yorba Linda Water District FY 2012113 Budget
Personnel Trends by Department
Proposed
2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13
Administration 2 2 5 5 8 8 5 5.5 5 5
Engineering 14 14 14 14 13 13 12 12 11 11
Finance 14 15 16 16 16 16 15 15 14 14
Human Resources" 3 3 3 3
Information Technology 7 7 6 6 6 6 6 7 7.5 7.5
Operations 34 37 33 36 40 40 35 35 37 37
DISTRICT TOTALS(FTE) 71 75 74 77 83 83 76 77.5 77.5 77.5
`Prior to Fiscal Year 2009/10,Human Resources was budgeted in the Administration Department
90
80
70
60
50
40
30
20
13 1'-
10
0 —Tr--—�—-
2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 Proposed
2012-13
■Administration i Engineering ■Finance Human Resources ■Information Technology ■Operations
Page 38
Yorba Linda Water District FY 2012113 Budget
Financial Policies & Goals
This section includes a brief summary of the District's Operating Budget Policy,
Revenue and Expenditure Policy, Reserve Policy, and Investment Policy. The full
Financial Policies can be found on page 187.
Operating Budget Policy
The District's budget is developed in accordance with the priorities which are linked to
the District's financial and strategic plans set forth in the District's mission and long-term
goals and objectives. These are found in the District's comprehensive master plans, the
long term financial plan, the needs of the community, and federal and state laws.
The District operating and capital budget is developed on an annual basis. Operating
and capital appropriations are approved by the District's Board of Director's.
The accounting for the District is kept on an accrual basis. Revenues are recognized
when earned, and expenses are recognized when incurred. The budgeting for District
expenses, with the exception of supplies and services, is on an accrual basis. Supplies
and services are budgeted on a cash basis.
The District is operated as an enterprise fund, an accounting entity which finances and
accounts for the acquisition, operation, and maintenance of governmental facilities and
services. It is the intention of the District to recover the majority of the costs of providing
maintenance, goods, and/or services through the collection of user charges and the
receipt of property taxes.
Revenue and Expenditure Policy
Budgeted revenues are estimated conservatively using an objective and analytical
approach using historical trends and current information to maintain consistency,
reliability, and reasonableness.
The District's expenditures reflect the Board of Directors' and staff commitment to serve
present and future customers with reliable public services. The Board and staff believe
that prudent expenditure planning and accountability will ensure fiscal stability.
Budgeted expenditures are projected conservatively using an objective and analytical
approach as well as certain techniques such as historical trends, current information,
and economic indicators to maintain consistency, reliability, and reasonableness.
Pa(ye 39
Yorba Linda Water District FY2O12113 Budget
Financial Policies & Goals
Reserve Policy
This policy represents the public affirmation of the Board's commitment to the financial
prudence and careful stewardship of community assets. This policy covers: Operating
Reserve (target level of 8%-17% of annual operating budget); Emergency Reserve
(target level between $1 and $4 million for water fund and $250,000 and $1 million for
sewer fund); Capital Replacement Reserve (target level of $1.82 million for water fund
less money set aside for Maintenance Reserve and $345,000 for sewer fund);
Maintenance Reserve (target level of $200,000); Employee Liabilities Reserve (annual
contribution of $100,000) and US Bank 2008 COP Reserve (target level of $2,147,096).
These funds are designated by the District's Board to carry out specific purposes to
ensure prudent management of District's financial resources and are used by District's
staff as parameters within which the Board expects staff to operate.
The Financial Reserve Policy has three primary goals:
• To preserve the financial stability of the District against present and future
uncertainties
• To maintain the District's bond ratings in the capital markets and sustaining debt
covenant compliance
• To provide adequate funding to meet the District's short-term and long-term
plans and commitments to its customers
All reserve balance targets will be subject to review by the Board of Directors on an
annual basis as part of the budget process. The Board of Directors reviews the
balances of all reserve accounts quarterly and the Finance-Accounting Committee
reviews these balances monthly.
Investment Policy
The District annually reviews and updates the District's Investment Policy. It is the
policy of the District to invest funds in a manner that will provide the highest investment
return with the maximum security while meeting the daily cash flow demands of the
District and conforming to all statutes governing the investment of the District funds.
The policy follows the "prudent investor" standard of the California Government Code
Section 53600.3.
Page 40
Yorba Linda Water District FY2O12113 Budget
Basis of Budgeting & Accounting
The accounting for the District is kept on an accrual basis. Revenues are recognized
when earned, and expenses are recognized when incurred. The budgeting for District
expenses, with the exception of supplies and services, is on the accrual basis. Supplies
and services are budgeted on the cash basis of accounting.
The District is operated as an enterprise fund, which is an accounting entity that
finances and accounts for the acquisition, operation and maintenance of governmental
facilities and services. It is the District's intention to recover the majority of the costs of
the acquisition, operation, and maintenance of governmental facilities through user-
charges and the receipt of property taxes.
Budget Controls
When the Fiscal Year 2012-13 Operating and Capital Budget is approved by the Board,
budgeted amounts are appropriated and expended within each department.
Subject to the approval of the annual budget by the Board of Directors, the General
Manager has full charge and control of the District's expenditures to ensure that
operating and capital expenditures in each fiscal year are within the budgetary
guidelines and to ensure that the District's goals and objectives are met.
Developing and monitoring the budget is an ongoing process. Monthly reports of
expenses and revenues compared to the budget are developed to provide a method for
ongoing review at the department level and are presented to the Finance Accounting
Committee. The Board reviews quarterly financial status reports.
Throughout the year, Finance and other department managers will review actual results
of operating expenditures as compared to the budgeted amounts approved by the
Board of Directors in June 2012. The General Manager has the authority to make
administrative adjustments to the budget as long as those changes will not have a
significant policy impact nor affect the budgeted year-end fund balances. Any
significant program changes or service level changes require approval by the Board of
Directors. All budget transfers are documented and tracked within the Finance
Department.
Page 41
Yorba Linda Water District FY2O12113 Budget
Budget Controls, Continued
Review and adjustments to the capital budget appropriations are also recommended
throughout the fiscal year. Project managers may find that some projects contemplated
at the beginning of the fiscal year have been delayed or accelerated due to changes in
conditions, weather and/or economics, and new projects may be added to meet future
demands, goals and objectives. Any recommended changes to the Capital
Improvement Budget would be brought to the Board of Directors for approval.
Resolutions adopted by the Board of Directors are required for authorizing positions in
the service of the District and for setting salary ranges for those authorized positions.
The General Manager is authorized to use savings from vacant authorized positions to
retain contract labor to meet District personnel needs. The General Manager is also
authorized to fill an approved and budgeted position that is vacated during the term of
the budget year with a new employee at an equal or lower classification. The budget
may need to be modified to reflect labor and benefit agreements. These changes would
be approved by the Board of Directors.
As defined by the District's Purchasing Policy, in the event that the General Manager
determines that an emergency exists and requires immediate action, the General
Manager shall have the power, without prior Board action, to enter into contracts and
agreements and expend funds on behalf of the District beyond the final approved fiscal
year budget in an amount not to exceed $100,000. Those amounts shall be ratified at
the next meeting or at the earliest special meeting that can be called. Amounts in
excess of $100,000 require Board of Director approval and shall be formally ratified at
the next meeting or at the earliest special meeting that can be called.
Page 42
Yorba Linda Water District FY 2012113 Budget
Budget Process
The budget process begins in January of each year and is the product of a
comprehensive team effort from various levels within the organization. Each year, the
Finance Department prepares expenditure budget worksheets for distribution to key
staff. These worksheets give staff the necessary information to project their
department's budgets by category. Included in the worksheets are the past year's actual
expenses, current year transactions, and projected current year end balances. Based
on the information provided, and accounting for any changes for anticipated purchases,
the requested amounts from the worksheet are entered into the budget system and
compared to last year's budget. Any substantial budget change needs to be justified by
the respective departments.
The Human Resources Department reviews the employee positions and wages of the
District. The Human Resources Department makes a recommendation to the General
Manager if new positions need to be added, changes in job descriptions need to occur,
or reclassifications of position are required. The results of this review are presented to
the Personnel-Risk Management Committee for further input and approval. The
approved personnel recommendations are entered into the budget system for inclusion
in the budget document.
The Engineering Department prepares a list of CIP projects to be presented to the
Planning-Engineering-Operations Committee. Based on recommendations from staff,
each CIP project will be prioritized based on necessity. The Engineering Department will
also update the future project list and will incorporate cost changes due to construction
cost increases or a change in the scope of the project.
The method to determine the revenue projections takes into account factors such as
projected growth, required conservation, historical activity, and the current economic
conditions.
Once all the components have been calculated, each department presents their
departmental budget to their appropriate committee for review. Comments and changes
that are recommended by staff and committees are included in a draft document that is
then presented to the Board of Directors in a public forum for review and comment.
Once all approved changes have been incorporated into the draft document, a final
budget is then presented to the Board of Directors for adoption.
Developing and monitoring the budget is an ongoing process. Monthly reports of
expenses and revenues compared to the budget are developed to provide a method for
ongoing review at the department level and are presented to the Finance Accounting
Committee. The Board reviews quarterly financial status reports.
Page 43
ElYorba Linda Water District FY 2012113 Budget
Budget Calendar
DATE BOARD/COMMITTEE SCHEDULE
JANUARY
January 17,2012 Manager's Meeting Discuss Budget Calendar and Process
Personnel&Capital budget discussion
January 23,2012 Finance-Accounting Committee Review the Budget Calendar
FEBRUARY
February 2,2012 Planning-Engineering-Operations Committee Capital Improvement Projects budget(v 0.5)
February 23,2012 Board of Directors Capital Improvement Projects budget(v 1.0)
February 27,2012 Finance-Accounting Committee Finance budget(v 1.0),Draft Budget(v 1.0)
MARCH
March 5,2012 Public Affairs-Communications-Tech Commit IT&Public Affairs budget(v 1.0)
March 12,2012 Planning-Engineering-Operations Committee Engineering and Operations budget(v 1.0)
March 14,2012 Exec-Admin-Organizational Committee Board of Directors and Administration budget(v 1.0)
March 20,2012 Personnel-Risk Mgmt Committee Labor and benefits(v 1.0), HR budget(v 1.0)
APRIL
April 9,2012 Public Affairs-Communications-Tech Commit IT budget(v 2.0)
April 11,2012 Board Workshop-Budget Budget presented to Board for review and discussion
Reserve policy discussion,CIP Budget(v 2.0)
April 26,2012 Board of Directors Prop 218 decision
MAY
May 23,2012 Finance-Accounting Committee Reserve policy recommendation
JUNE
June 14,2012 Board of Directors Draft Budget(Full Board)
Reserve policy adoption
June 21,2012 Board of Directors Prop 218 Public Hearing
June 28,2012 Board of Directors Budget review and possible adoption(Full Board)
Page 44
Yorba Linda Water District FY2O12113 Budget
Revenue Assumptions
The main source of Operating Revenue for the District is water and sewer rate revenue.
However, rate revenue is not enough to fund the total cost of operations and must be
supplemented by a variety of miscellaneous/other operating revenues. Other operating
revenues include items such as customer service fees, unmetered jumpers, and other
sources. Total operating revenues are projected to decrease at a rate of 6% in FY
2012/2013. Water operating revenues are estimated to decrease by 7% to $25,604,103
in FY 2013. Sewer operating revenues are estimated to increase by 2% to $1,804,922
in FY 2013.
Water Operating Fund
Potable Water sales are the largest source of District revenues, with the majority of
sales to residential customers. In the previous and current year, mild weather
conditions, less that desirable economic conditions, and a strong water conservation
message have resulted in lower consumption demand, thus lower than anticipated
water revenues. It is projected that the coming year will continue along the same "new
normal" trend and water use levels will remain flat as homeowners continue already
formed habits consistent with operating within restricted levels.
There is no tiered water rate structure at YLWD. Therefore, Water Revenues are
calculated using the average number of units consumed per customer account, a
proposed monthly fixed charge per account, and a proposed $2.57 per billing unit
consumed (which is 100 cubic feet (ccf) or approximately 750 gallons). The result is
then annualized for the budget projection. The budget assumes a yearly demand of
19,000 acre feet (AF) in FY 2013. The chart below displays the historical trend of water
revenue.
Water Revenues
$24,000
$23,500 $23,389
$23,000 $22,686
$22,500
$22,142
c
$22,000
$21,500 $21,263
$21,000
$20,500
$20,000
FY 09/10 FY 10/11 FY 11/12 FY12/13
Page 45
Yorba Linda Water District FY2O12113 Budget
Revenue Assumptions, Continued
Revenue from Service Charges is a calculation of the projected number of service
connections for FY 2013 (24,130) multiplied by the proposed fixed service charge based
on meter size. The following chart displays this information.
Effective Dates 8/1/2010 7/1/2012 7/1/2013 7/1/2014
Monthly Service Charges
5/8 $11.73/mo $7.56/mo $8.80/mo $10.06/mo
3/4 $11.73/mo $7.56/mo $8.80/mo $10.06/mo
1 $11.73/mo $12.60/mo $14.67/mo $16.77/mo
11/2 $11.73/mo $25.20/mo $29.34/mo $33.54/mo
2 $11.73/mo $40.32/mo $46.94/mo $53.66/mo
3 $11.73/mo $88.20/mo $102.67/mo $117.37/mo
4 $11.73/mo $158.76/mo $187.80/mo $211.26/mo
6 $11.73/mo $352.80/mo $410.67/mo $469.47/mo
Water Usage Charge
Uniform Rate $2.52/hcf $2.57/hcf TBD based on actual pass-
through water supply cost
Other Income Revenues, which include but are not limited to backflow charges,
unmetered jumpers, construction meters, new account fees, and other income, are
projected based upon historical activity and current economic conditions.
Interest Income for the water operating funds is projected based on an average yield of
0.93% on the District's portfolio. The average yields are as follows based on which
financial institution has funds invested- US Bank FHL Banks is 1.33%; Wells Fargo
money market is 0.05%; LAIF is 0.37°/x; CalTRUST Short Term investment is .50%; and
CalTRUST Medium Term investment is 1.21%.
Property Tax Income is projected based on the assumptions of the Orange County Tax
Assessor. The District anticipates receiving 97% of its share of the ad valorem tax
revenue, which will result in a 1% increase when compared to the previous year.
Other Non-Operating Revenue, which include but are not limited to annexation fees,
rental income, and other sources, are projected based upon historical activity and
current economic conditions.
Page 46
Yorba Linda Water District FY 2O12113 Budget
Revenue Assumptions, Continued
$3,SOO Other Water Revenue
$3,000
$2,500 ■
a $2,000
A
0
0
$1,500
$1,000
$500
$
FY 09/10 FY 10/11 FY11/12 FY12/13
■Other Operating Revenue ■Investment Revenue Property Tax Revenue ■Other Non-Operating Revenue
Sewer Operating Fund
The District's Sewer Revenues are based on the sewer collection services provided to
our customers.
Sewer maintenance charges will remain fixed at $5.50 per month for single family
residential customers with associated charges for multi-family and commercial
accounts. The District will provide sewage collection services for approximately 25,500
sewer service connections.
$1,800 Sewer Charge
$1,600 $1,549 $1,545
$1,400 $1,276 $1,275
$1,200
c $1,000
m
t= $800
$600
$400
$200
$0
FY 09/10 FY 10/11 FY 11/12 FY 12/13
Page 47
Yorba Linda Water District FY 2012113 Budget
Revenue Assumptions, Continued
Other Income Revenues, which include but are not limited to sewer collection fees and
miscellaneous income, are projected based upon the historical activity and current
economic conditions.
Interest Income for the sewer operating funds is projected based on an average yield of
0.93% on the District's portfolio. The average yields are as follows based on which
financial institution has funds invested: Wells Fargo money market is 0.05%; LAIF is
0.37%; CaITRUST Short Term investment is .50%; and CaITRUST Medium Term
investment is 1.21%.
$300 Other Sewer Revenue
$250
$200
r
3 $150
0
$100
$50
FY 09/10 FY 10/11 FY 11/12 FY 12/13
■Other Operating Revenue ■Parcel Assessments Investment Income ■Other Non-Operating Revenue
Page 48
Yorba Linda Water District FY 2012113 Budget
Cost Allocation
The allocation of costs are derived from cost accounting. Cost accounting is defined as
the process of tracking, recording and analyzing costs associated with the products or
activities of an organization. The costs of operating expenses including employee
wages and benefits are allocated to each department and division, based on actual
expenses as tracked by the District's accounting system. The District's budget is
presented with an allocation of 93% to the Water Fund and 7% to the Sewer Fund, with
the exceptions of the Water Production, Water Operations, and Mechanical Services
sections which are allocated 100% to the Water Fund. Additionally, the Sewer
Operations section, which includes sewer related vehicle maintenance, is allocated
100% to the Sewer Fund. The methodology used to determine the allocation
percentages involved discussions with personnel from each department where they
were to identify a basis for each section by which an allocation percentage could be
used. This analysis concluded that the allocation percentage described above was
appropriate.
Costs associated with capital projects are tracked by the means of assigned "Job
Numbers". Salaries affiliated with capital projects are allocated to the appropriate CIP
accounts based on actual timesheet entries. An overhead of approximately 33% is
applied to the allocated salary costs by job number in order to provide a true salary and
benefit cost applicable to CIP projects.
Chart of Major Funds Structure (FY 12/13)
Water Sales 1
Service Charges 0
Property Tax 10 Operatin
Fund
District
Interest Income � � Operations &
aintenance
Other Income Activities
Sewer
Operating
Sewer Service Charges 10 Fund
Page 49
Yorba Linda Water District FY 2012113 Budget
Or
r
�1
r �
_ ly
1_h
i
T 1 1 ?
(Maintenance Operators Cleaning Sewer System)
Page Intentionally Left Blank
Page 50
Yorba Linda Water District FY 2012113 Budget
Rate History
Monthly Commodity Minimum Monthly Commodity Minimum
Allowance Charge Monthly Allowance Charge Monthly
Year (CCF) (CCF) Charge Year (CCF) (CCF) Charge
1960 20 $0.06 $3.50 1987 5 $0.59 $5.95
1961 20 $0.06 $3.50 1988 5 $0.59 $5.95
1962 20 $0.06 $3.50 1989 5 $0.59 $5.95
1963 20 $0.06 $3.50 1990 5 $0.61 $6.15
1964 10 $0.10 $3.50 1991 5 $0.66 $6.65
1965 10 $0.10 $3.50 1992 5 $0.76 $7.65
1966 10 $0.10 $3.50 1993 0 $0.92 $4.65
1967 10 $0.10 $3.50 1994 0 $0.98 $4.65
1968 8 $0.12 $3.50 1995 0 $0.98 $4.95
1969 6 $0.14 $3.50 1996 0 $0.98 $4.95
1970 6 $0.16 $3.50 1997 0 $0.98 $4.95
1971 6 $0.16 $3.50 1998 0 $0.98 $4.95
1972 6 $0.16 $3.50 1999 0 $0.98 $4.95
1973 6 $0.18 $3.50 2000 0 $1.03 $5.20
1974 6 $0.20 $3.50 2001 0 $1.03 $5.20
1975 6 $0.20 $3.50 2002 0 $1.13 $5.70
1976 6 $0.24 $3.50 2003 0 $1.33 $5.70
1977 6 $0.24 $3.50 2004 0 $1.33 $6.70
1978 6 $0.27 $3.50 2005 0 $1.57 $7.92
1979 6 $0.27 $3.50 2006 0 $1.57 $7.92
1980 6 $0.30 $3.50 2007 0 $1.57 $7.92
1981 6 $0.30 $3.50 2008 0 $1.79 $8.35
1982 6 $0.30 $3.50 2009 0 $2.52 $10.20
1983 6 $0.30 $3.50 2010 0 $2.52 $11.73
1984 6 $0.39 $3.50 2011 0 $2.52 $11.73
1985 5 $0.45 $4.00 2012 0 $2.57 $12.60*
1986 5 $0.57 $5.85
* Proposed charge, based on July 1, 2012 start date for a 1 inch meter.
Pa-e _51
Yorba Linda Water District FY 2O12113 Budget
Average Residential Monthly Bill by Year
Water Service
Consumption Sewer Service Charge
FY 03/04 $29.66 $3.50 $7.47
FY 04/05 $33.00 $3.50 $7.92
FY 05/06 $35.01 $3.50 $7.92
FY 06/07 $35.01 $5.50 $8.35
FY 07/08 $39.92 $5.50 $8.35
FY 08/09 $39.92 $5.50 $8.35
FY 09/10 $56.20 $5.50 $10.20
FY 10/11 $56.20 $5.50 $11.73
FY 11/12 $56.20 $5.50 $11.73
FY 12/13 $5.50 $5.50 $12.60
$80.00
$70.00
$10.20
$11.73 $11.73 $12.60
$60.00
$50.00 $8.35 $8.35
$8.35
$7.92
$40.00 $7.92
$7.47
$30.00
$20.00
$10.00
FY 03/04 FY 04/05 FY 05106 FY 06/07 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13
$40.63 $44.42 $46.43 $48.86 $53.77 $53.77 $71.90 $73.43 $73.43 $75.41
■Water Consumption ■Sewer Service Service Charge
Note: Using 25 ccf per billing period (1 ccf = 748 gallons) with a 1 inch meter
FY 12/13 is based on a proposed $2.57/ccf and $12.60 monthly usage charge
Prior to April 2009, bills were submitted bi-monthly. This graph averages out the
charges to a hypothetical monthly bill.
Page 52
Yorba Linda Water District FY 2012113 Budget
Demographics
The District boundaries shown in the map below encompass an area of approximately
22 square miles in northern Orange County, running north of the 91 freeway, from the
western edge of Chino Hills State Park and incorporating nearly all of the City of Yorba
Linda, in addition to portions of the Cities of Anaheim, Placentia and Brea.
^RaOR
City of are � Cbino K1111 State Park
^ a�r
_ fPRNt�i
- � eswf<Rlwr � ANC
NUR
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STA
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N° Lea
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,�qu►
oatf
The District's service area is known for having larger than average residential lots and
more than 30 horse trails of more than 100 miles of aggregate length. In 2005, CNN
ranked the City of Yorba Linda as 21St among the best places in the United States to
live. Similarly, in an article by CNN Money, the City of Yorba Linda was listed as one of
the most affluent cities in the United States, as well as the highest median income in
Orange County, as reported by 2010 Census data, based on towns between 65,000
and 250,000 in population.
Due to the overlapping of the District's service areas with multiple cities, the following
demographic data is from the City of Yorba Linda, as it most closely represents the full
District. Projections from the Southern California Association of Governments estimate
that the population within the District's service area will grow from approximately 72,000
to nearly 98,000 by the year 2035. The U.S. Census Bureau estimates the median
household income for the City of Yorba Linda for the year 2010 is $115,279 and City-
Data estimates the median house value is $674,600 for the year 2009.
Pa-e _53
Yorba Linda Water District FY 2012113 Budget
Demographics, Continued
The racial makeup of the City of Yorba Linda is 61% White, 15% Asian, 14% Hispanic,
4% 2 or more races, 1% African-American and 5% Other. The following chart visualizes
these percentages.
City of Yorba Linda Demographics
4% 1%
5%
14%
15% 61%
White ■Asian Hispanic ■African-American 2 or More Races Other
Though Yorba Linda has been listed as one of the most affluent cities in the United
States, the economies of the communities serviced by the District have also been hit
hard by the recent economic downturn. Over the course of the last year, the amount of
"bad debt" the District has written-off has increased by 350% from our baseline amount
of $9,738 in 2004. During the past ten years, unemployment rates have stayed relatively
stable, averaging between 3.4% in 2006 and 5.3% in 2008. However, in 2009 and 2010,
unemployment numbers increased dramatically to 8.9% and 9.6% consecutively. Over
the past year, unemployment has decreased slightly to 6.0%. We will continue to
monitor the unemployment rate in the upcoming year, with the hope that it will continue
to decrease back to the average of 3.4%, and along with it, the amount of customer
debt that will be written-off.
Page 54
Yorba Linda Water District FY 2012113 Budget
Demographics, Continued
City of Yorba Linda Median
Comparisons
$800,000
$600,000
$400,000
$200,000
Median Family Income Median Home Value
City of Yorba Linda Orange County State of California
California's water supply continues to be a concern due to projected population
increases and dwindling supplies from traditional sources. The Yorba Linda Water
District will therefore continue to expand its conservation and water use efficiency
efforts, as well as the use of locally attained groundwater. In particular, the District will
increase its efforts in annexing the remainder of its boundaries into the Orange County
Water District's groundwater basin.
Page 55
Yorba Linda Water District FY 2O12113 Budget
Ten Largest Customers
Most Recent and Ten Years Ago
FY 2010/11
Customer Name Business Type Annual % of Actual
Revenues Revenues
1 City of Yorba Linda Government $ 1,614,372 5.51%
2 Placentia Yorba Linda USD Government $ 289,092 1.06%
3 Yorba Linda Villages Homeowner's Assoc. $ 106,004 0.39%
4 Rancho Dominguez Community Assoc. Homeowner's Assoc. $ 99,387 0.36%
5 Archstone Apts Homeowner's Assoc. $ 91,111 0.33%
6 Cal Water Manufacturer $ 88,672 0.33%
7 Tac West,Inc. Manufacturer $ 81,068 0.30%
8 Placentia-Linda Hospital Hospital $ 72,838 0.27%
9 Advanced Management Homeowner's Assoc. $ 68,314 0.25%
10 St.Francis of Assisi Private School $ 66,344 0.24%
$ 2,577,202 9.45%
FY 2001/02
Customer Name Business Type Annual % of Actual
Revenues Revenues
1 City of Yorba Linda Government $ 1,915,252 14.99%
2 Saba Petroleum Manufacturer $ 175,921 1.38%
3 Tac West Inc Manufacturer $ 98,368 0.77%
4 St Francis of Assissi Private School $ 97,005 0.76%
5 Shigemi Muranaka Nursery Retail $ 78,760 0.62%
7 Placentia Unified School Government $ 31,610 0.25%
6 Sunset Tropicals Nursery Retail $ 30,969 0.24%
8 Costco Warehouse Retail $ 30,308 0.24%
9 Excell Circuits Manufacturer $ 27,840 0.22%
10 YL Country Club Private Club $ 25,744 0.20%
$ 2,511,776 19.67%
Page 56
Yorba Linda Water District FY 2012113 Budget
FINANCIAL SUMMARIES
Pa-e _57
Yorba Linda Water District FY 2012113 Budget
I
p
F
KEE
(Water Quality Technician Completing Weekly Testing)
Page Intentionally Left Blank
Page 58
Yorba Linda Water District FY 2012113 Budget
Total Revenue and Expenses (Water & Sewer)
FY 09/10 FY 10/11 FY 2011/12 FY 2011/12 FY 2012/13
Actual Actual Budget Forecast Budget
Revenue(Operating):
Water Revenue(Residential) $22,141,731 $22,686,251 $17,904,893 $15,069,267 $15,405,197
Water Revenue(Commercial&Fire Det.) $ $ $ 1,726,651 $ 1,819,476 $ 1,822,665
Water Revenue(Landscape/Irrigation) $ $ $ 3,757,058 $ 3,659,710 $ 4,035,121
Service Charges $ $ $ 3,406,392 $ 3,367,770 $ 3,755,191
Sewer Charge Revenue $ 1,275,979 $ 1,274,579 $ 1,548,550 $ 1,545,145 $ 1,548,682
Sewer Parcel Assessments $ - $ - $ 159,862 $ 198,433 $ 198,433
Other Operating Revenue $ 571,903 $ 1,035,545 $ 754,361 $ 822,629 $ 643,737
Total Operating Revenue $23,989,613 $24,996,375 $29,257,767 $26,482,429 $27,409,026
Revenue(Non-Operating):
Interest $ 268,242 $ 274,152 $ 190,000 $ 242,814 $ 170,000
Property Tax $ 1,269,441 $ 1,258,769 $ 1,232,000 $ 1,230,000 $ 1,244,320
Other Non-Operating Revenue $ 331,227 $ 739,062 $ 499,369 $ 852,951 $ 494,437
Total Non-Operating Revenue $ 1,868,910 $ 2,271,983 $ 1,921,369 $ 2,325,766 $ 1,908,757
Total Revenue $25,858,523 $27,268,358 $31,179,136 $28,808,194 $29,317,782
Expenses(Operating):
Variable Costs $10,688,318 $11,268,306 $13,671,538 $12,011,361 $12,953,024
Salary Related Expenses $ 7,128,625 $ 7,416,194 $ 7,941,306 $ 7,326,579 $ 8,013,891
Reduction for Capital Project Labor $ (450,868) $ (513,199) $ - $ (390,587) $ (365,000)
Salary Related Expenses Total $ 6,677,757 $ 6,902,995 $ 7,941,306 $ 6,935,992 $ 7,648,891
Supplies&Services:
Communications $ 309,922 $ 270,787 $ 397,100 $ 199,624 $ 303,250
Contractual Services $ 1,070,133 $ 781,552 $ 567,621 $ 425,172 $ 489,321
Data Processing $ 80,009 $ 129,863 $ 128,651 $ 146,706 $ 135,340
Dues&Memberships $ 32,749 $ 29,832 $ 60,186 $ 68,635 $ 62,192
Fees&Permits $ - $ 63,893 $ 150,570 $ 151,013 $ 151,320
Board Election $ - $ 35,698 $ - $ - $ 63,500
Insurance $ 223,113 $ 221,949 $ 238,200 $ 285,283 $ 279,200
Materials $ - $ 453,331 $ 388,345 $ 501,540 $ 490,025
District Activities,Emp Recognition $ 3,262 $ 14,811 $ 22,320 $ 12,907 $ 18,600
Maintenance $ 676,432 $ 280,108 $ 442,870 $ 484,645 $ 381,970
Non-Capital Equipment $ 117,063 $ 109,830 $ 98,020 $ 77,518 $ 97,500
Office Expense $ 34,012 $ 28,010 $ 49,125 $ 43,902 $ 40,525
Professional Services $ 473,665 $ 782,507 $ 854,200 $ 779,124 $ 787,460
Training $ 39,881 $ 24,269 $ 53,725 $ 33,269 $ 46,100
Travel&Conferences $ 15,276 $ 21,366 $ 51,851 $ 20,605 $ 45,400
Uncollectible Accounts $ 41,612 $ 20,263 $ 38,000 $ 27,594 $ 39,000
Utilities $ 115,388 $ 91,853 $ 123,500 $ 70,136 $ 85,000
Vehicle Equipment $ 282,489 $ 326,411 $ 356,550 $ 306,964 $ 333,899
Supplies&Services Sub-Total $ 3,515,006 $ 3,686,333 $ 4,020,834 $ 3,634,637 $ 3,849,602
Total Operating Expenses $20,881,081 $21,857,634 $25,633,678 $22,581,990 $24,451,517
Expenses(Non-Operating):
Interest Expense $ 1,169,955 $ 1,172,503 $ 1,906,426 $ 1,889,255 $ 2,011,395
Other Expense $ 212,984 $ 406,575 $ 123,193 $ 141,103 $ 124,210
Total Non-Operating Expenses $ 1,382,939 $ 1,579,078 $ 2,029,619 $ 2,030,358 $ 2,135,605
Total Expenses $22,264,020 $23,436,712 $27,663,297 $24,612,348 $26,587,122
Net Income(Loss)Before Capital Contributions $ 3,594,503 $ 3,831,646 $ 3,515,839 $ 4,195,847 $ 2,730,661
Capital Contributions $ 6,707,398 $ 706,319 $ 422,565 $16,976,316 $ -
Net Income(Loss)Before Depreciation $10,301,901 $ 4,537,965 $ 3,938,404 $21,172,163 $ 2,730,661
Depreciation $ 5,153,891 $ 5,279,860 $ 5,561,699 $ 6,594,246 $ 6,602,339
Income(Loss) $ 5,148,010 $ (741,895) $(1,623,295) $14,577,917 $(3,871,678)
Page 59
Yorba Linda Water District FY 2012113 Budget
Total Revenue and Expenses (Water & Sewer), Continued
$35,000,000 Total Revenues & Expenses
(Does not inc l udedepreciationexpense)
$31,179,136
$30,000,000 $28,808,194 $29,317,782
$27,268,358
$25,858,523
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
FY 09/10 Actual FY 10/11 Actual FY 11/12 Budget FY 11/12 Forecast FY 12/13 Budget
Total Revenue (Total Expenses
Total Revenue Total Expenses
Dv
■ Water Rev.nue ■ Depreciation
■ Se—Revenue ■ Variable Water Costs
• Service Charges ■ Salaries&Benefits
• Interest ■ Supplies&Services
■ Property Tax ■ Long Term Debt
■ Other Revenue ■ other Expense
Page 60
Yorba Linda Water District FY 2012113 Budget
Total Revenue and Expenses (Water)
FY09/10 FY10/11 FY 2011/12 FY 2011/12 FY 2012/13
Actual Actual Budget Forecast Budget
Revenue(Operating):
Water Revenue(Residential) $22,141,731 $22,686,251 $17,904,893 $ 15,069,267 $15,405,197
Water Revenue(Commercial&Fire Det.) $ $ $ 1,726,651 $ 1,819,476 $ 1,822,665
Water Revenue(Landscape/Irrigation) $ $ $ 3,757,058 $ 3,659,710 $ 4,035,121
Service Charges $ $ $ 3,406,392 $ 3,367,770 $ 3,755,191
Other Operating Revenue $ 455,507 $ 981,471 $ 697,360 $ 721,584 $ 585,929
Total Operating Revenue $22,597,238 $23,667,722 $27,492,354 $ 24,637,806 $25,604,103
Revenue(Non-Operating):
Interest $ 248,882 $ 252,522 $ 170,000 $ 221,527 $ 150,000
Property Taxes $ 1,269,441 $ 1,258,769 $ 1,232,000 $ 1,230,000 $ 1,244,320
Other Non-Operating Revenue $ 301,888 $ 732,638 $ 495,394 $ 593,819 $ 490,262
Total Non-Operating Revenue $ 1,820,211 $ 2,243,929 $ 1,897,394 $ 2,045,347 $ 1,884,582
Total Revenue $24,417,449 $25,911,651 $29,389,748 $ 26,683,152 $27,488,685
Expenses(Operating):
Variable Water Costs(G.W.,Import&Power) $10,688,318 $11,267,615 $13,671,538 $ 12,011,361 $12,953,024
Salary Related Expenses $ 6,290,719 $ 6,586,253 $ 6,953,531 $ 6,414,608 $ 7,091,403
Reduction for Capital Project Labor $ (427,713) $ (471,314) $ - $ (360,490) $ (350,000)
Salary Related Expenses Total $ 5,863,006 $ 6,114,939 $ 6,953,531 $ 6,054,118 $ 6,741,403
Supplies&Services
Communications $ 282,591 $ 246,115 $ 369,303 $ 184,280 $ 280,233
Contractual Services $ 966,724 $ 718,383 $ 527,888 $ 394,284 $ 455,041
Data Processing $ 70,032 $ 118,175 $ 119,645 $ 136,436 $ 125,866
Dues&Memberships $ 29,740 $ 26,899 $ 55,973 $ 63,302 $ 57,609
Fees&Permits $ - $ 57,982 $ 140,030 $ 142,445 $ 139,165
Board Election $ - $ 32,485 $ - $ - $ 59,055
Insurance $ 204,884 $ 201,974 $ 221,526 $ 265,343 $ 259,656
Materials $ - $ 432,441 $ 361,161 $ 477,196 $ 455,226
District Activities,Em Recognition $ 2,968 $ 13,478 $ 20,758 $ 12,006 $ 17,298
Maintenance $ 647,209 $ 237,689 $ 368,603 $ 361,928 $ 310,320
Non-Capital Equipment $ 104,782 $ 87,296 $ 79,221 $ 62,501 $ 81,370
Office Expense $ 31,158 $ 25,485 $ 45,686 $ 40,829 $ 37,702
Professional Services $ 398,636 $ 557,721 $ 794,406 $ 745,844 $ 749,878
Training $ 35,696 $ 20,976 $ 49,964 $ 28,462 $ 41,353
Professional Development(Travel&Conf) $ 13,971 $ 19,417 $ 48,221 $ 19,228 $ 41,902
Uncollectible Accounts $ 34,952 $ 18,919 $ 35,340 $ 26,200 $ 36,270
Utilities $ 105,003 $ 83,603 $ 114,855 $ 64,812 $ 79,050
Vehicle Equipment $ 243,904 $ 261,381 $ 278,209 $ 261,977 $ 282,400
Supplies&Services Sub-Total $ 3,172,250 $ 3,160,419 $ 3,630,789 $ 3,287,072 $ 3,509,393
Total Operating Expenses $19,723,574 $20,542,973 $24,255,858 $ 21,352,551 $23,203,819
Expenses(Non-Operating)
Interest on Long Term Debt $ 1,169,955 $ 1,171,439 $ 1,906,426 $ 1,889,255 $ 2,009,778
Other Expense $ 204,467 $ 291,195 $ 117,193 $ 117,193 $ 118,210
Total Non-Operating Expenses $ 1,374,422 $ 1,462,634 $ 2,023,619 $ 2,006,448 $ 2,127,987
Total Expenses $21,097,996 $22,005,607 $26,279,477 $ 23,358,999 $25,331,807
Net Income(Loss)Before Capital Contributions $ 3,319,453 $ 3,906,044 $ 3,110,271 $ 3,324,153 $ 2,156,878
Transfers(To)/From $ - $ - $ - $ (85,111) $ -
Capital Contributions $ 5,973,683 $ 364,564 $ 422,565 $ 16,537 $ -
Net Income(Loss)Before Depreciation $ 9,293,136 $ 4,270,608 $ 3,532,836 $ 3,255,579 $ 2,156,878
Depreciation $ 4,561,701 $ 4,669,579 $ 4,628,999 $ 5,358,904 $ 5,332,175
Income(Loss) $ 4,731,435 $ (398,971) $(1,096,163) $ (2,103,325) $(3,175,297)
Debt Service Coverage 1.60 1.81 1.79 1.86 1.49
Page 61
Yorba Linda Water District FY 2012113 Budget
Total Revenue and Expenses (Water), Continued
$35,000,000 Water Revenues& Expenses
(Does not include depreciationexpense)
$30,000,000 $29,389,748
$27,488,685
$25,911,651 $26,683,152
$24,417,449
$25,000,000
$25,331,8
9
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
FY 09/10 Actual FY 10/11 Actual FY 11/12 Budget FY 11/12 Forecast FY 12/13 Budget
11111111111111111111Total Water Revenues (Total Water Expenses
FY 2012/13 Revenues(Water) FY 2012/13 Expenses(Water)
or
2 1% 2% ■Depreciation&
Amortization
•Water Sales
■Variable Water Costs
•Service Charges
■Salary and Related
Other Operating Expenses
Revenue
■Interest Income •Supplies&Services
■Property Taxes ■Intereston Long Term
Debt
Other Non-Operating
®Other Expenses
Page 62
Yorba Linda Water District FY 2012113 Budget
Total Revenue and Expenses (Sewer)
FY09/10 FY10/11 FY 2011/12 FY 2011/12 FY 2012/13
Actual Actual Budget Forecast Budget
Revenue(Operating):
Sewer Charge Revenue $1,275,979 $1,274,579 $1,548,550 $ 1,545,145 $1,548,682
Sewer Parcel Assessments $ - $ - $ 159,862 $ 198,433 $ 198,433
Other Operating Revenue $ 116,396 $ 54,074 $ 57,001 $ 101,045 $ 57,808
Total Operating Revenue $1,392,375 $1,328,653 $1,765,413 $ 1,844,623 $1,804,922
Revenue(Non-Operating):
Interest $ 19,360 $ 21,630 $ 20,000 $ 21,287 $ 20,000
Other Non-Operating Revenue $ 29,339 $ 6,424 $ 3,975 $ 259,132 $ 4,175
Total Non-Operating Revenue $ 48,699 $ 28,054 $ 23,975 $ 280,419 $ 24,175
Total Revenue $1,441,074 $1,356,707 $1,789,388 $ 2,125,042 $1,829,097
Expenses(Operating):
Variable Water Costs(G.W.,Import&Power) $ - $ 691 $ - $ - $ -
Salary Related Expenses $ 837,906 $ 829,941 $ 987,775 $ 911,971 $ 922,488
Reduction for Capital Project Labor $ (23,155) $ 41,885) $ - $ (30,097) $ (15,000)
Salary Related Expenses Total $ 814,751 $ 788,056 $ 987,775 $ 881,874 $ 907,488
Supplies&Services
Communications $ 27,331 $ 24,672 $ 27,797 $ 15,343 $ 23,018
Contractual Services $ 103,409 $ 63,169 $ 39,733 $ 30,888 $ 34,280
Data Processing $ 9,977 $ 11,688 $ 9,006 $ 10,270 $ 9,474
Dues&Memberships $ 3,009 $ 2,933 $ 4,213 $ 5,333 $ 4,583
Fees&Permits $ - $ 5,911 $ 10,540 $ 8,568 $ 12,155
Board Election $ - $ 3,213 $ - $ - $ 4,445
Insurance $ 18,229 $ 19,975 $ 16,674 $ 19,940 $ 19,544
Materials $ - $ 20,890 $ 27,184 $ 24,344 $ 34,799
District Activities,Emp Recognition $ 294 $ 1,333 $ 1,562 $ 901 $ 1,302
Maintenance $ 29,223 $ 42,419 $ 74,267 $ 122,717 $ 71,650
Non-Capital Equipment $ 12,281 $ 22,534 $ 18,799 $ 15,017 $ 16,130
Office Expense $ 2,854 $ 2,525 $ 3,439 $ 3,073 $ 2,823
Professional Services $ 75,029 $ 224,786 $ 59,794 $ 33,280 $ 37,582
Training $ 4,185 $ 3,293 $ 3,761 $ 4,807 $ 4,747
Travel&Conferences $ 1,305 $ 1,949 $ 3,630 $ 1,378 $ 3,498
Uncollectible Accounts $ 6,660 $ 1,344 $ 2,660 $ 1,394 $ 2,730
Utilities $ 10,385 $ 8,250 $ 8,645 $ 5,324 $ 5,950
Vehicle Equipment $ 38,585 $ 65,030 $ 78,341 $ 44,987 $ 51,499
Supplies&Services Sub-Total $ 342,756 $ 525,914 $ 390,045 $ 347,564 $ 340,209
Total Operating Expenses $1,157,507 $1,314,661 $1,377,820 $ 1,229,438 $1,247,697
Expenses(Non-Operating):
Interest Expense $ 1,064 $ 1,618
Other Expense $ 8,517 $ 115,380 $ 6,000 $ 23,910 $ 6,000
Total Non-Operating Expenses $ 8,517 $ 116,444 $ 6,000 $ 23,910 $ 7,618
Total Expenses $1,166,024 $1,431,105 $1,383,820 $ 1,253,348 $1,255,315
Net Income(Loss)Before Capital Contributions $ 275,050 $ (74,398) $ 405,568 $ 871,694 $ 573,782
Transfer(To)/From $ - $ - $ - $ 85,111 $ -
Capital Contributions $ 733,715 $ 341,755 $ - $16,959,779 $ -
Net Income(Loss)Before Depreciation $1,008,765 $ 267,357 $ 405,568 $17,916,584 $ 573,782
Depreciation $ 592,190 $ 610,281 $ 932,700 $ 1,235,342 $1,270,164
Income(Loss) $ 416,575 $ (342,924) $ (527,132) $16,681,242 $ (696,381)
Page 63
Yorba Linda Water District FY 2012113 Budget
Total Revenue and Expenses (Sewer), Continued
$2,500,000 Sewer Revenues & Expenses
(Does not include depreciation expense)
$2,125,042
$2,000,000
$1,789,388 $1,829,097
$1,500,000
$1,441,074 $1,356,707
$1,000,000
$500,000
FY 09/10 Actual FY 10/11 Actual FY 11/12 Budget FY 11/12 Forecast FY 12/13 Budget
111111111111111111111TOtal Sewer Revenues —0—Total Sewer Expenses
FY 2012/13 Expenses(Sewer) FY 2012/13 Revenues(Sewer)
a%
1%
14% ■Depreciation ■Sewer Charge
Reveune
•Salary&Benefits ■Sewer Parcel
Assessments
Supplies&Services Interest Income
•Other Expenses ■Other Income
Page 64
Yorba Linda Water District FY 2012113 Budget
Total Revenues By Fund
FY 09/10 Actual FY10/11 Actual FY 11/12 Budget FY 11/12 FY 12/13 Budget
Forecast
Water Revenue 24,417,449 25,911,651 29,389,748 26,683,152 27,488,685
Sewer Revenue 1,441,074 1,356,707 1,789,388 2,125,042 1,829,097
Total Operating Revenue: 25,858,523 27,268,358 31,179,136 28,808,194 29,317,782
Total Revenues
35,000,000
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
0
FY 09/10 Actual FY10/11 Actual FY 11/12 Budget FY 11/12 Forecast FY 12/13 Budget
■ Water Revenue ■ Sewer Revenue
Water Revenue Sewer Revenue
$35,000
sz,500-
$30,000
$2,000
$zs,0o
520,000 $I,so
F
$1$,00 €
$1,000
$10,00
$500
50
fl09/10 ACNal fl10/13ACWa1 FY 13/i26utlge[ FY 31112 Forecast FY 12113 BUtlget $
FY 09/10 ACwal FY10/13A<Na1 FY 11/126utlget fi11/12 Farecaz[ LV 12/33 Budget
Page 65
Yorba Linda Water District FY 2012113 Budget
Total Expenses By Fund
FY 09/10 Actual FY10/11 Actual FY 11/12 Budget FY 11/12 FY 12/13 Budget
Forecast
Water 21,097,996 22,005,607 26,279,477 23,358,999 25,331,807
Sewer 1,166,024 1,431,105 1,383,820 1,253,348 1,255,315
Total Operating Expenses: 22,264,020 23,436,712 27,663,297 24,612,348 26,587,122
"Depreciation Not Included
Total Expenses
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
0
FY 09/10 Actual FY10/11 Actual FY 11/12 Budget FY 11/12 Forecast FY 12/13 Budget
■ Water ■ Sewer
Water Expenses Sewer Expenses
(does not include deprecia—expensed �tloesnOtirclutle tleprenanon expenae
600
$30,000
5],600
$25,000-
$3,20
$20,000- $1,000
E
$15,000 $800
5600
$10,000
$400
$5,000
$300
$0 0
FY 09/10 Actual FY10/11 Actual FY 11/12 Budget FY 11/12 FOr—t FY 12/13 Budget FY 09/10 A-1 FY10/11A-1 FY 11/12 Bpdg t FY 11/12 FOre— FY 13/138pdget
Page 66
Yorba Linda Water District FY 2012113 Budget
Total Expenses by Category
Interest Expense FY 2012/13 Budget
6%
($2.0M) Other Expense
Supplies&Services 0%
12% ($.1M)
($3.8M) -
Depreciation&
Amortization
16%
($6.6M)
Salary Related
Expenses
24%
($7.6M)
Variable Costs
42%
($13M)
FY 2009/13 Cost Comparison
$14,000
$12,000
$10,000
$8,000
M
3
r $6,000
H
$4,000
$2,000 � �+
Depreciation Variable Salaries& Supplies& Interest Other
Costs Ben. Svcs.
i FY 09/10 Actual ■FY 10/11 Actual ■FY 11/12 Forecast FY 2012/13 Budget
Page 67
Yorba Linda Water District FY2O12113 Budget
Variable Water Cost Expenses
FY 2012/13
$2,686,020
21%
$1,237,538
9%
$9,029,466
70%
Import Water Power&Pumping Costs Groundwater
Note: The Variable Water Costs category is the largest component of the FY 2012/13
Budgeted Operating Costs and includes imported and groundwater purchases, as well
as power costs associated with pumping water throughout the District. These costs are
listed in the Total Water Revenues and Expenses and Water Revenues and Expenses
schedules on pages 59 and 61 , respectively.
Page 68
Yorba Linda Water District FY 2012113 Budget
Reserves & Funding Sources
Forecasted Budgeted
Balance Balance Balance Additions Balances
Ending Ending Ending (Deductions) Ending
Funding Sources Restriction Category 6/3012011 4130/2012 6/30/2012 FY 2012113 6/30/2013
Water(Operating):
Operating Fund Operating Reserve 1,375,000 4,029,502 2,311,120 138,650 2,449,771
Reserve for Debt Service Debt Service Payment 451,898 587,900 1,175,089 - 1,175,089
Employee Liabilities OPEB and Comp Abs. - - - -
Water(Capital)
Water Emergency Emergency Reserve 999,271 1,008,031 1,000,000 - 1,000,000
Water Capital Projects Capital Reserve` 19,343,391 15,405,882 15,566,035 638,239 16,204,274
COP Bond 2008 Capital Reserve 5,645,669 2,699 - - -
COP Bond 2008-Reserve Restricted from Use" 2,145,021 2,162,651 2,147,096 2,147,096
Water Maintenance Capital Reserve - - 200,000 200,000
Sewer(Operating):
Operating Fund Operating Reserve 143,997 272,238 324,297 103,204 427,501
Employee Liabilities OPEB and Comp Abs. - - - - -
Sewer(Capital)
Sewer Emergency Emergency Reserve 998,019 1,007,380 1,000,000 - 1,000,000
Sewer Capital Projects Capital Reserve 801,412 1,121,982 1,127,997 (159,038) 968,959
Total of Funds $ 31,903,678 $ 25,598,265 $ 24,851,634 $ 721,055 $25,572,689
*Amount includes an assumption of$7,000,000 borrowed against a line of credit
**Amount has been set aside by the fiscal agent in a reserve fund,and is unable to be spent down
Page 69
Yorba Linda Water District FY 2012113 Budget
Reserves & Funding Sources, Continued
RESERVE TARGETS AND PROJECTED FUNDING LEVELS
$6.00
$5.00 .20
Maximum Target
$4.00 --
4.00
I
Minimum Target
C) $3.00 Projected Balance
J (@ 6/30/13)
J
G 2.28
G $2.00 2.28
1.82
$1.00 1.00
1.00. f
0.18
0.20 O'4 0.25 0.35 0.20® 0.10
$0.00 Alliiiiiiiiiiiiii
Operating Operating Emergency Emergency Capital Capital Maint. Employees
(Water) (Sewer) (Water) (Sewer) (Water)* (Sewer)* (Water) Liability
(W&S)
*Annual Contribution per Asset Management Plan
Page 70
Yorba Linda Water District FY2O12113 Budget
Five Year Financial Projections (FY 2014-2018)
Narrative
This financial projection is designed to provide a general understanding of how
revenues and expenditures are expected to influence the District over the next five
years. Revenue and expenditure projections are reviewed in relation to their effect on
funding capital projects, reserve levels, and operating fund balances. The District will
update its projections on an annual basis in order to plan for the future and determine
recommended rates. The projection factors in debt ratios, reserve balances, projected
rate increases, cost increases and growth projections.
The assumptions in the following projections include:
• Costs passed-through for all variable water cost rate increases
• Annual increases on the water commodity rate of 2.5% or 3%
• Annexation to OCWD in FY 2014/15
• $7 million borrowing through a Line of Credit in FY 2012/13 at an interest rate of
One Month LIBOR + 0.90%, with renewals every 3 years
• Principal repayment of 10% in FY 2014/15 and 2015/16 and 20% in FY 2016/17 and
FY 2017/18
• A 0.4% annual growth in customer accounts
• No change to the sewer rate, but an alignment to address a disparity in our rates in
FY 2013/14
• Average interest earnings at 1.0% - 1.5%
• 1% growth in property taxes
• No change to FY 2012/13 budget for other non-operating revenue
• 3% - 5% annual increases in variable water costs
• 2.8% - 5.4% annual increases in salary related expenses
• 2% annual increases in supplies and services expenses with the following
exceptions:
Board Election expense only budgeted every other year
Utilities expense budgeted to increase 5% annually
• Interest expense equal to those scheduled by the existing COP Bonds and assumed
interest rate of 1'/2% for proposed Line of Credit
• Depreciation increases based on the projected completion of CIP jobs
The District is nearing the completion of an aggressive CIP spending plan that was
created with the issuance of the 2003 and 2008 Certificates of Participation. The
following projections include the completion of that spending plan.
Page 71
Yorba Linda Water District FY 2012113 Budget
Five Year Financial Projections
Water & Sewer
FY 2013/14 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18
Budget Budget Budget Budget Budget
Revenue(Operating):
Water Revenue(Residential) $16,363,114 $17,133,664 $18,172,849 $19,055,959 $20,052,862
Water Revenue(Commercial&Fire Det.) $ 2,096,787 $ 2,195,480 $ 2,328,558 $ 2,441,704 $ 2,569,417
Water Revenue(Landscape/Irrigation) $ 4,257,181 $ 4,457,563 $ 4,727,754 $ 4,957,480 $ 5,216,778
Service Charges $ 3,542,900 $ 3,645,999 $ 3,770,400 $ 3,899,046 $ 4,032,082
Sewer Charge Revenue $ 103,356 $ 103,356 $ 103,356 $ 103,356 $ 103,356
Sewer Parcel Assessments $ 42,132 $ 42,132 $ 42,132 $ 42,132 $ 42,132
Other Operating Revenue $ 639,480 $ 639,480 $ 639,480 $ 639,480 $ 639,480
Total Operating Revenue $27,044,951 $28,217,674 $29,784,529 $31,139,156 $32,656,107
Revenue(Non-Operating):
Interest $ 206,068 $ 193,814 $ 295,656 $ 297,666 $ 306,511
Property Tax $ 1,256,763 $ 1,269,331 $ 1,282,024 $ 1,294,844 $ 1,307,793
Other Non-Operating Revenue $ 507,192 $ 508,322 $ 509,474 $ 510,650 $ 511,848
Total Non-Operating Revenue $ 1,970,023 $ 1,971,467 $ 2,087,154 $ 2,103,160 $ 2,126,152
Total Revenue $29,014,974 $30,189,141 $31,871,683 $33,242,316 $34,782,259
Expenses(Operating):
Variable Water Costs $13,284,876 $12,360,109 $13,043,675 $13,685,151 $14,369,360
Salary Related Expenses $ 8,091,360 $ 8,348,172 $ 8,671,671 $ 9,007,587 $ 9,356,396
Supplies&Services:
Communications $ 310,500 $ 317,918 $ 325,508 $ 333,274 $ 344,566
Contractual Services $ 501,030 $ 513,011 $ 525,271 $ 537,817 $ 556,053
Data Processing $ 138,578 $ 141,893 $ 145,284 $ 148,754 $ 153,798
Dues&Memberships $ 63,680 $ 65,201 $ 66,759 $ 68,352 $ 70,669
Fees&Permits $ 154,934 $ 158,633 $ 162,417 $ 166,289 $ 171,921
Board Election $ - $ 66,395 $ - $ 69,427 $ -
Insurance $ 295,410 $ 304,847 $ 316,722 $ 329,056 $ 341,865
Materials $ 501,749 $ 513,745 $ 526,021 $ 538,583 $ 556,842
District Activities,Emp Recognition $ 19,045 $ 19,501 $ 19,967 $ 20,443 $ 21,137
Maintenance $ 390,920 $ 400,076 $ 409,442 $ 419,021 $ 433,025
Non-Capital Equipment $ 99,794 $ 102,141 $ 104,540 $ 106,997 $ 110,582
Office Expense $ 41,494 $ 42,487 $ 43,503 $ 44,542 $ 46,052
Professional Services $ 760,301 $ 778,557 $ 797,241 $ 816,359 $ 844,119
Training $ 47,197 $ 48,319 $ 49,467 $ 50,641 $ 52,351
Travel&Conferences $ 46,485 $ 47,595 $ 48,731 $ 49,893 $ 51,584
Uncollectible Accounts $ 39,934 $ 40,888 $ 41,865 $ 42,865 $ 44,319
Utilities $ 87,034 $ 89,115 $ 91,245 $ 93,424 $ 96,592
Vehicle Equipment $ 341,770 $ 349,823 $ 358,060 $ 366,487 $ 378,785
Supplies&Services Sub-Total $ 3,839,855 $ 4,000,145 $ 4,032,043 $ 4,202,224 $ 4,274,260
Total Operating Expenses $25,216,091 $24,708,426 $25,747,389 $26,894,962 $28,000,016
Expenses(Non-Operating):
Interest Expense $ 1,946,472 $ 1,907,007 $ 1,865,529 $ 1,822,148 $ 1,783,728
Other Expense $ 126,574 $ 128,986 $ 131,445 $ 133,954 $ 136,513
Total Non-Operating Expenses $ 2,073,046 $ 2,035,993 $ 1,996,974 $ 1,956,102 $ 1,920,241
Total Expenses $27,289,137 $26,744,419 $27,744,363 $28,851,064 $29,920,257
Net Income(Loss)Before Capital Contributions $ 1,725,837 $ 3,444,722 $ 4,127,320 $ 4,391,252 $ 4,862,002
Capital Contributions $ 3,021 $ 3,021 $ 3,021 $ 3,021 $ 3,021
Net Income(Loss)Before Depreciation $ 1,728,858 $ 3,447,743 $ 4,130,341 $ 4,394,273 $ 4,865,023
Depreciation $ 6,654,721 $ 6,593,326 $ 6,439,257 $ 5,947,698 $ 5,889,352
Income(Loss) $(4,925,863) $(3,145,583) $(2,308,916) $(1,553,425) $(1,024,329)
Page 72
Yorba Linda Water District FY 2012113 Budget
Five Year Financial Projections
Water
FY 2013/14 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18
Budget Budget Budget Budget Budget
Revenue(Operating):
Water Revenue(Residential) $ 16,363,114 $ 17,133,664 $ 18,172,849 $ 19,055,959 $ 20,052,862
Water Revenue(Commercial&Fire Det.) $ 2,096,787 $ 2,195,480 $ 2,328,558 $ 2,441,704 $ 2,569,417
Water Revenue(Landscape/Irrigation) $ 4,257,181 $ 4,457,563 $ 4,727,754 $ 4,957,480 $ 5,216,778
Service Charges $ 3,542,900 $ 3,645,999 $ 3,770,400 $ 3,899,046 $ 4,032,082
Other Operating Revenue $ 597,348 $ 609,601 $ 621,793 $ 634,228 $ 646,913
Total Operating Revenue �$ 26,857,330 $ 28,042,307 $ 29,621,354 $ 30,988,417 $ 32,518,052
Revenue(Non-Operating):
Interest $ 182,524 $ 157,229 $ 245,279 $ 246,540 $ 252,220
Property Tax $ 1,256,763 $ 1,269,331 $ 1,282,024 $ 1,294,844 $ 1,307,793
Other Non-Operating Revenue $ 491,369 $ 492,499 $ 493,651 $ 494,827 $ 496,025
Total Non-Operating Revenue $ 1,930,656 $ 1,919,059 $ 2,020,954 $ 2,036,211 $ 2,056,038
Total Revenue $ 28,787,986 $ 29,961,366 $ 31,642,308 $ 33,024,628 $ 34,574,090
Expenses(Operating):
Variable Water Costs $ 13,284,876 $ 12,360,109 $ 13,043,675 $ 13,685,151 $ 14,369,360
Salary Related Expenses $ 7,134,868 $ 7,364,898 $ 7,653,982 $ 7,954,279 $ 8,266,222
Supplies&Services:
Communications $ 287,022 $ 293,970 $ 301,081 $ 308,359 $ 318,903
Contractual Services $ 466,064 $ 477,346 $ 488,893 $ 500,711 $ 517,834
Data Processing $ 128,915 $ 132,036 $ 135,230 $ 138,499 $ 143,235
Dues&Memberships $ 59,005 $ 60,433 $ 61,895 $ 63,391 $ 65,559
Fees&Permits $ 142,536 $ 145,987 $ 149,518 $ 153,132 $ 158,369
Board Election $ - $ 61,950 $ - $ 64,982 $ -
Insurance $ 274,811 $ 283,671 $ 294,805 $ 306,372 $ 318,387
Materials $ 466,254 $ 477,540 $ 489,092 $ 500,915 $ 518,044
District Activities,Emp Recognition $ 17,717 $ 18,146 $ 18,585 $ 19,034 $ 19,685
Maintenance $ 317,837 $ 325,531 $ 333,406 $ 341,465 $ 353,142
Non-Capital Equipment $ 83,341 $ 85,359 $ 87,423 $ 89,537 $ 92,599
Office Expense $ 38,615 $ 39,550 $ 40,507 $ 41,486 $ 42,905
Professional Services $ 725,180 $ 742,734 $ 760,701 $ 779,089 $ 805,731
Training $ 42,355 $ 43,380 $ 44,429 $ 45,503 $ 47,059
Travel&Conferences $ 42,917 $ 43,956 $ 45,019 $ 46,107 $ 47,684
Uncollectible Accounts $ 37,149 $ 38,048 $ 38,968 $ 39,910 $ 41,275
Utilities $ 80,965 $ 82,925 $ 84,931 $ 86,984 $ 89,958
Vehicle Equipment $ 289,241 $ 296,243 $ 303,409 $ 310,743 $ 321,369
Supplies&Services Sub-Total $ 3,499,924 $ 3,648,805 $ 3,677,892 $ 3,836,219 $ 3,901,738
Total Operating Expenses $ 23,919,668 $ 23,373,812 $ 24,375,549 $ 25,475,649 $ 26,537,320
Expenses(Non-Operating):
Interest Expense $ 1,946,472 $ 1,907,007 $ 1,865,529 $ 1,822,148 $ 1,783,728
Other Expense $ 120,574 $ 122,986 $ 125,445 $ 127,954 $ 130,513
Total Non-Operating Expenses $ 2,067,046 $ 2,029,993 $ 1,990,974 $ 1,950,102 $ 1,914,241
Total Expenses $ 25,986,714 $ 25,403,805 $ 26,366,523 $ 27,425,751 $ 28,451,561
Depreciation $ 5,388,737 $ 5,327,809 $ 5,210,827 $ 4,757,533 $ 4,716,719
Income(Loss) $ (2,587,465) $ (770,249) $ 64,957 $ 841,344 $ 1,405,810
Debt Service Coverage 1.63 2.22 2.46 2.56 2.76
Page 73
Yorba Linda Water District FY 2012113 Budget
Five Year Financial Projections
Sewer
FY 2013114 FY 2014/15 FY 2015/16 FY 2016/17 FY 2016/17
Budget Budget Budget Budget Budget
Revenue(Operating):
Sewer Charge Revenue $ 1,687,605 $ 1,692,364 $ 1,697,143 $ 1,701,940 $ 1,706,757
Sewer Parcel Assessments $ 103,356 $ 103,356 $ 103,356 $ 103,356 $ 103,356
Other Operating Revenue $ 42,132 $ 42,132 $ 42,132 $ 42,132 $ 42,132
Total Operating Revenue $ 1,833,093 $ 1,837,852 $ 1,842,631 '$ 1,847,428 $ 1,852,245
Revenue(Non-Operating):
Interest $ 23,544 $ 36,585 $ 50,377 $ 51,126 $ 54,291
Other Non-Operating Revenue $ 15,823 $ 15,823 $ 15,823 $ 15,823 $ 15,823
Total Non-Operating Revenue $ 39,367 $ 52,408 $ 66,200 $ 66,949 $ 70,114
Total Revenue $ 1,872,460 $ 1,890,260 $ 1,908,831 $ 1,914,377 $ 1,922,359
Expenses (Operating):
Salary Related Expenses $ 956,492 $ 983,274 $ 1,017,689 $ 1,053,308 $ 1,090,174
Supplies&Services:
Communications $ 23,478 $ 23,948 $ 24,427 $ 24,915 $ 25,663
Contractual Services $ 34,966 $ 35,665 $ 36,378 $ 37,106 $ 38,219
Data Processing $ 9,663 $ 9,857 $ 10,054 $ 10,255 $ 10,563
Dues&Memberships $ 4,675 $ 4,768 $ 4,864 $ 4,961 $ 5,110
Fees&Permits $ 12,398 $ 12,646 $ 12,899 $ 13,157 $ 13,552
Board Election $ - $ 4,445 $ - $ 4,445 $ -
Insurance $ 20,599 $ 21,176 $ 21,917 $ 22,684 $ 23,478
Materials $ 35,495 $ 36,205 $ 36,929 $ 37,668 $ 38,798
District Activities,Emp Recognition $ 1,328 $ 1,355 $ 1,382 $ 1,409 $ 1,452
Maintenance $ 73,083 $ 74,545 $ 76,036 $ 77,556 $ 79,883
Non-Capital Equipment $ 16,453 $ 16,782 $ 17,117 $ 17,460 $ 17,983
Office Expense $ 2,879 $ 2,937 $ 2,996 $ 3,056 $ 3,147
Professional Services $ 35,121 $ 35,823 $ 36,540 $ 37,270 $ 38,388
Training $ 4,842 $ 4,939 $ 5,038 $ 5,138 $ 5,292
Travel&Conferences $ 3,568 $ 3,639 $ 3,712 $ 3,786 $ 3,900
Uncollectible Accounts $ 2,785 $ 2,840 $ 2,897 $ 2,955 $ 3,044
Utilities $ 6,069 $ 6,190 $ 6,314 $ 6,440 $ 6,634
Vehicle Equipment $ 52,529 $ 53,580 $ 54,651 $ 55,744 $ 57,416
Supplies&Services Sub-Total $ 339,931 $ 351,340 $ 354,151 $ 366,005 $ 372,522
Total Operating Expenses $ 1,296,423 $ 1,334,614 $ 1,371,840 F$ 1,419,313 $ 1,462,696
Expenses(Non-Operating):
Other Expense $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000
Total Non-Operating Expenses $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000
Total Expenses $ 1,302,423 $ 1,340,614 $ 1,377,840 $ 1,425,313 $ 1,468,696
Net Income(Loss)Before Capital Contributions $ 570,037 $ 549,646 $ 530,991 $ 489,064 $ 453,663
Capital Contributions $ 3,021 $ 3,021 $ 3,021 $ 3,021 $ 3,021
Net Income(Loss)Before Depreciation $ 573,058 $ 552,667 $ 534,012 $ 492,085 $ 456,684
Depreciation $ 1,265,984 $ 1,265,516 $ 1,228,430 $ 1,190,165 $ 1,172,633
Income(Loss) $ (692,926) $ (712,849) $ (694,418) $ (698,080) $ (715,949)
Page 74
ElYorba Linda Water District FY 2012113 Budget
Five Year Financial Projections
Reserve Balances- Water
FY 2013/14 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017118
Budget Budget Budget Budget Budget
Operating Reserves
Ending Balance $ 2,204,109 $ 3,100,479 $ 4,170,695 $ 4,345,141 $ 3,876,628
Minimum Balance $ 1,926,812 $ 1,878,305 $ 1,962,680 $ 2,044,772 $ 2,133,402
Maximum Balance $ 4,094,476 $ 3,991,398 $ 4,170,695 $ 4,345,141 $ 4,533,479
Capital Replacement Reserves
Ending Balance $ 7,642,425 $ 6,080,476 $ 4,476,441 $ 2,138,358 $ -
Minimum Balance* $ 1,820,000 $ 1,820,000 $ 1,820,000 $ 1,820,000 $ 1,820,000
Maintenance Reserves
Ending Balance $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000
Minimum Balance $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000
Emergency Reserves
Ending Balance $ 1,002,030 $ 1,002,051 $ 1,007,119 $ 1,007,227 $ 1,002,298
Minimum Balance $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000
COP Reserves
Ending Balance $ 2,188,332 $ 2,210,326 $ 2,243,731 $ 2,277,641 $ 2,312,064
Minimum Balance $ 2,147,096 $ 2,147,096 $ 2,147,096 $ 2,147,096 $ 2,147,096
Employee Benefit Liability Reserves
Ending Balance $ 183,834 $ 277,139 $ 373,015 $ 470,340 $ 569,136
Minimum Balance $ 186,000 $ 279,000 $ 372,000 $ 465,000 $ 558,000
Total Water Reserves**
Ending Balance $ 5,578,305 $ 6,589,995 $ 7,794,560 $ 8,100,349 $ 7,760,126
Minimum Balance $ 5,259,908 $ 5,304,401 $ 5,481,776 $ 5,656,868 $ 5,838,498
*Minimum Balance is actuallyminimum annual funding
**Excludes annual contribution for Capital Replacement Reserves
Water Enterprise
Five Year Reserve Balance Projection
$9,000,000
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$-
FY 2013/14 Budget FY 2014/15 Budget FY 2015/16 Budget FY 2016/17 Budget FY 2017/18 Budget
Ending Balance f Minimum Balance
Page 75
ElYorba Linda Water District FY 2012113 Budget
Five Year Financial Projections
Reserve Balances- Sewer
FY 2013/14 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18
Budget Budget Budget Budget Budget
Operation Reserves
Ending Balance $ 436,320 $ 435,967 $ 441,959 $ 431,023 $ 459,687
Minimum Balance $ 205,327 $ 208,382 $ 211,360 $ 215,158 $ 218,629
Capital Replacement Reserves
Ending Balance $ 926,442 $ 1,115,837 $ 1,094,314 $ 1,196,445 $ 1,396,277
Minimum Balance $ 345,000 $ 345,000 $ 345,000 $ 345,000 $ 345,000
Emergency Reserves
Ending Balance $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000
Minimum Balance $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000
Total Sewer Reserves
Ending Balance $ 2,362,762 $ 2,551,804 $ 2,536,273 $ 2,627,468 $ 2,855,964
Minimum Balance $ 800,327 $ 803,382 $ 806,360 $ 810,158 $ 813,629
Sewer Enterprise
Five Year Reserve Balance Projection
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
FY 2013/14 Budget FY 2014/15 Budget FY 2015/16 Budget FY 2016/17 Budget FY 2017/18 Budget
Ending Balance f Minimum Balance
Page 76
Yorba Linda Water District FY 2012113 Budget
Fund Balance History (FY 2005/12)
Fiscal Year Water Sewer Improvement Improvement
Ending Funds Fund District No.1 District No.2 Total
06/30/05 Retainted Earnings $ 54,730,193 $ 16,936,576 $ 18,168,257 $ 22,611,001 $ 112,446,027
06/30/06 Net Income Before Capital Contributions 147,501 (242,231) 145,183 247,750 298,203
Capital Contributions 25,114,303 912,221 - - 26,026,524
Equity @ 6130/2006 $ 79,991,997 $ 17,606,566 $ 18,313,440 $ 22,858,751 $ 138,770,754
06/30/07 Net Income Before Capital Contributions 197,255 (275,662) 192,934 423,789 538,316
Capital Contributions 2,525,895 4,387,200 6,913,095
Equit @ 6/30/2007 $ 82,715,147 $ 21,718,104 $ 18,506,374 $ 23,282,540 $ 146,222,165
06/30/08 Net Income Before Capital Contributions (1,369,227) (128,358) 136,037 341,897 (1,019,651)
Capital Contributions 3,940,721 1,505,793 (875,201) (471,262) 4,100,051
Equity @ 613012008 $ 85,286,641 $ 23,095,539 $ 17,767,210 $ 23,153,175 $ 149,302,565
06/30/09 Net Income Before Capital Contributions (3,512,524) (247,196) 68,650 144,592 (3,546,478)
Capital Contributions 2,140,299 2,223,228 - - 4,363,527
Prior Period Adjustment (1,035,205) 334,904 (700,301)
Consolidation of ID 1&2 into Water Fund 41,133,627 - (17,835,860) (23,297,767) -
Equity @ 6130109 $ 124,012,838 $ 25,406,475 $ $ $ 149,419,313
06130/10 Net Income Before Capital Contributions (1,242,250) (317,140) (1,559,390)
Capital Contributions 5,973,683 733,715 6,707,398
Equity @ 6130/2010 $ 128,744,271 $ 25,823,050 $ $ $ 154,567,321
06/30/11 Net Income Before Capital Contributions (763,535) (684,679) (1,448,214)
Capital Contributions 364,564 341,755 706,319
Prior Period Adjustment 410,247 410,247
Equity @ 613012011 $ 128,345,300 $ 25,890,373 $ $ $ 154,235,673
06/30/12 Revenue(Operating):
Water Sales 23,916,221 - 23,916,221
Sewer Revenues - 1,743,578 1,743,578
Other Operating Revenue 721,584 101,045 822,629
Interest 221,527 21,287 242,814
Property Taxes 1,230,000 - 1,230,000
Other Non-Operating Revenue 593,819 259,132 852,951
Total Estimated Revenues FY2012 26,683,152 2,125,042 28,808,194
Expenses(Operating):
Variable Water Costs(G.W.,Import&Power) 12,011,361 - 12,011,361
Salary Related Expenses 6,054,118 881,874 6,935,992
Supplies&Services 3,287,072 347,564 3,634,637
Depreciation 5,358,904 1,235,342 6,594,246
Interest on Long Term Debt 1,889,255 - 1,889,255
Other Expense 117,193 23,910 141,103
Total Estimated Expenses FY2012 28,717,903 2,488,690 31,206,594
Net Income Before Capital Contributions (2,034,751) (363,648) (2,398,399)
Capital Contributions 16,537 16,959,779 16,976,316
Transfers To/From (85,111) 85,111 0
Netlncome(Loss)FY2012 (2,103,325) 16,681,242 14,577,917
Estimated Fund Balance @ 6/30/2012 $ 126,241,975 $ 42,571,615 $ $ $ 168,813,590
Page 77
Yorba Linda Water District FY 2012113 Budget
Debt Administration
The District's debt rating from Fitch is "AX. The District has no formal debt policy and
no legal debt limit; however, the District's future borrowing capacity is limited by the debt
coverage ratio required by existing bond covenants. The covenants require that the
coverage exceed 1.1; the District's budgeted ratio is 1.49 for Fiscal Year 2013. This
District's Fiscal Year 2013 budgeted debt service obligation ($2,804,173) is related to its
two existing Certificates of Participation Issuances (COPs). Use of proceeds and the
corresponding principal balance of each are as follows:
Year of Use of Proceeds Principal
Issuance Balance as of
June 2012
2003 COP COP funds are being issued to finance certain capital $ 8,965,000
improvements, to fund a reserve fund, and to pay certain costs of
delivery.
2008 COP COP funds are being issued to finance certain capital 32,750,000
improvements, to fund a reserve fund, and to pay certain costs of
delivery.
$ 41,715,000
Debt service requirements for the District's Certificates of Participation are as follows:
Year Principal Interest Total
2013 $ 925,000 $ 1,879,173 $ 2,804,173
2014 960,000 1,841,473 2,801,473
2015-2019 5,420,000 8,575,404 13,995,404
2020-2024 6,645,000 7,318,949 13,963,949
2024-2028 8,215,000 5,705,266 13,920,266
2029-2033 10,265,000 3,592,440 13,857,440
2034-2039 9,285,000 1,055,000 10,340,000
Total $ 41,715,000 $ 29,967,705 $ 71,682,705
Page 78
Yorba Linda Water District FY2O12113 Budget
Employees Per Capita
2.50
2.00 2.1
1.50
1.00
1 09 1.08
0.50 0.57
0.00 - - -
Yorba Linda WD South Coast WD Serrano WD El Toro WD Mesa Water
* Note: Employees per Capita is for fiscal year 2011/12 and is measured in number of
employees per thousand customers
Page 79
Yorba Linda Water District FY2O12113 Budget
Capital Assets per Capita
$3,000 $2,531
$2,500 $2,089
$2,000
$1,215
$1,500
$875
$1,000 $671
$500
$_ —r
Yorba Linda WD South Coast WD Serrano WD El Toro WD Mesa Water
* Note: Capital Assets per Capita is for fiscal year 2011/12 and is measured in number
of dollars per individual customer.
Page 80
Yorba Linda Water District FY 2012113 Budget
MR
Residential Meter Charge Comparison
3/4" Meter
35.00
$32.31
30.00
25.00
$23.15
20.00 $19.66
$16.64
15.00 $13.50
$10.14
10.00
$7.56
$5.00
$0.00
YLWD East Orange CWD El Toro WD Mesa Consolidated WD Serrano WD South Coast WD Golden State WC
Retail Zone
1"Meter
$60.00
$50.00 $49.16
$40.00 $38.60
$32.31
$30.00 $27.80
$22.50
$20.00
$15.20
$12.60
$10.00
$0.00
YLWD East Orange CWD El Toro WD Mesa Consolidated Serrano WD South Coast WD Golden State WC
Retail Zone WD
Note: Approximately 93% of the District's customer base has a 1 inch or smaller meter.
The charges for YLWD are for FY 12/13. The charges for the other agencies are from
FY 11/12, which is the most recent available data.
Page 81
Yorba Linda Water District FY 2012113 Budget
CAPITAL PROJECTS
Page 82
Yorba Linda Water District FY 2012113 Budget
Capital Improvement Plan
Total Project Increase/ Total Project Expenditures
Project# Project Description Budget Budget Through
(11/12) (Decrease) (12/13) 6/30/2011
2011-20 2010 Waterline Project-Phase II $ - $ 1,170,000 $ 1,170,000 $
2011-16 Green Crest Dr.Sewer Lift Stn Upgr $ 175,000 $ (35,000) $ 140,000 $
2011-23 Sewer Facilities GIS Conversion $ - $ 22,500 $ 22,500 $ -
2011-08 Press. Reg.Stations Upgrade $ 1,000,000 $ - $ 1,000,000 $ -
2010-11 Fairmont Res., BPS&Site Imp $ 6,000,000 $ - $ 6,000,000 $ 43,006
2010-02 Lakeview Grade $ 700,000 $ (620,000) $ 80,000 $ 30,848
2010-02 Lakeview Fencing $ 50,000 $ - $ 50,000 $ -
2009-22#21 S&W Well Project(Well No. 21) $ 8,000,000 $ (5,700,000) $ 2,300,000 $ 2,099
2009-22#22 S&W Well Project(Well No. 22) $ - $ 2,500,000 $ 2,500,000 $ -
2009-15 Computerized Maint&Mgmt.SVst. $ 300,000 $ 110,000 $ 410,000 $ 248,565
2008-17 YL Blvd Pipeline $ 5,500,000 $ (3,250,000) $ 2,250,000 $ 152,287
2008-17B YL Blvd BPS(Booster Pump Station) $ - $ 2,650,000 $ 2,650,000 $ -
2008-14 Highland BPS Upgrade $ 6,100,000 $ - $ 6,100,000 $ 1,854,075
2007-11 Well No. 20 $ 2,000,000 $ 300,000 $ 2,300,000 $ 627,750
- GIS-Phase II $ 133,000 $ (36,000) $ 97,000 $ -
- GIS-Phase II (Sewer) $ - $ 36,000 $ 36,000 $ -
- 2012 Pipeline Project $ 2,555,000 $ 5,000 $ 2,560,000 $ -
- Disinf. Bstr.Sta. at Hidden Hills Res $ 200,000 $ - $ 200,000 $ -
New Meter Replacement Program $ - $ 350,000 $ 350,000 $ -
New Annual Routine Capital R&R $ - $ 5,830,000 $ 5,830,000 $ -
TOTAL $ 32,713,000 $ 3,332,500 $ 36,045,500 $ 2,958,629
Total Project Non Labor
Increase/ Total Project
Project# Projects Completed in FY 11/12 Budget Expend Thru
(11/12) (Decrease) Budget 6/30/11
2010-12 2010 Waterline Proj-Phase I (Plumosa) $ 1,990,000 $ (1,090,000) $ 900,000 $ 120,000
2010-06 Ohio St/Oriente Dr Pipeline Replace* $ 1,600,000 $ 85,000 $ 1,685,000 $ 184,118
2009-21 Non-Pot Water StudV for Irrig Use** $ 150,000 $ - $ 150,000 $ 147,000
2005-22 Elk Mountain Site Improvements** $ 900,000 $ (880,000) $ 20,000 $ 17,000
TOTAL $ 4,640,000 $ (1,885,000) $ 2,755,000
GRAND TOTAL $ 37,353,000 $ 38,800,500
*Project Due to be Completed and Capitalized
**Project Closed and Expensed
Page 83
Yorba Linda Water District FY 2O12113 Budget
Capital Improvement Plan, Continued
FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18
Expenditure Budget Budget Budget Budget Budget Budget Totals
Forecast
$ 50,000 $ 1,120,000 $ $ $ $ $ $ 1,170,000
$ 40,000 $ 100,000 $ $ $ $ $ - $ 140,000
$ - $ 22,500 $ $ $ $ $ $ 22,500
$ 100,000 $ 650,000 $ 250,000 $ $ $ $ - $ 1,000,000
$ 256,994 $ 500,000 $ 3,000,000 $ 2,200,000 $ $ $ - $ 6,000,000
$ 49,152 $ - $ - $ - $ $ $ - $ 80,000
$ - $ - $ - $ - $ 50,000 $ $ - $ 50,000
$ 47,901 $ 800,000 $ 1,000,000 $ 450,000 $ - $ $ $ 2,300,000
$ - $ - $ - $ - $ 250,000 $ 1,000,000 $ 1,250,000 $ 2,500,000
$ 111,435 $ 50,000 $ $ $ - $ - $ - $ 410,000
$ 197,713 $ 1,900,000 $ $ $ $ $ - $ 2,250,000
$ 60,000 $ 690,000 $ 1,900,000 $ $ $ $ - $ 2,650,000
$ 3,895,925 $ 350,000 $ - $ $ $ $ - $ 6,100,000
$ 1,372,250 $ 300,000 $ - $ $ $ $ - $ 2,300,000
$ - $ 55,000 $ 42,000 $ $ $ $ - $ 97,000
$ $ 20,000 $ 16,000 $ $ $ $ - $ 36,000
$ $ - $ - $ $ 260,000 $ 1,800,000 $ 500,000 $ 2,560,000
$ $ $ $ $ 200,000 $ - $ - $ 200,000
$ $ $ $ $ 350,000 $ - $ - $ 350,000
$ $ - $ $ $ 1,790,000 $ 1,170,000 $ 2,870,000 $ 5,830,000
$ 6,181,370 $ 6,557,500 $ 6,208,000 $ 2,650,000 $ 2,900,000 $ 3,970,000 $ 4,620,000 $ 36,045,500
FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18
Expenditure Totals
Budget Budget Budget Budget Budget Budget
Forecast
$ 780,000 $ $ $ $ $ $ $ 900,000
$ 1,500,882 $ $ $ $ $ $ $ 1,685,000
$ - $ $ $ $ $ $ $ 147,000
$ - $ $ $ $ $ $ $ 17,000
$ 2,280,882 $ $ $ - $ - $ - $ - $ 2,748,999
$ 6,557,500 $ 6,208,000 $ 2,650,000 $ 2,900,000 $ 3,970,000 $ 4,620,000 $ 38,794,500
Page 84
Yorba Linda Water District FY2O12113 Budget
Capital Projects Summary
2010 Waterline Replacement Project
Total Project Budget: $2,070,000 Proposed FY 12113 Budget: $1,120,000
The project consists of replacing old waterlines and appurtenances in seven locations,
ranging from 200 to 3,000 feet, with a total replacement length of approximately 6,700
feet. These locations were identified in the Asset Management Plan and the Capital
Improvement Plan as requiring near-term replacement due to age and condition of the
pipelines. The project was divided into two phases for construction. Phase 1, a
replacement pipeline in Plumosa Drive, has been completed. Phase 2 work is planned
for completion by the end of FY 12/13 at an estimated cost of $1,170,000.
Yorba Linda Blvd Pipeline and Booster Pump Station Project
Total Project Budget: $4,900,000 Proposed FY 12113 Budget. $2,590,000
The project consists of replacing the existing Palm Avenue Booster Pump Station with a
three-pump 5,000-gpm capacity new pump station at Gun Club Road and Yorba Linda
Blvd. Work will also include 4,700 feet of 20-inch pipeline and other improvements. The
project will make it possible to deliver more groundwater to the easterly portion of the
District's service area. Phase 1 work, the construction of the 20-inch pipeline in YL Blvd,
will be complete by the end of FY 12/13. Phase 2 work, the construction of the new
pump station, will be complete in FY 13/14. Projected costs in FY 12/13 and FY 13/14
are estimated to be $2,590,000 and $1,900,000, respectively.
Well #21 Project
Total Project Budget: $2,300,000 Proposed FY 12113 Budget: $800,000
Work is progressing on an agreement with OCWD that will allow YLWD to construct a
production well on OCWD property, south of La Palma Avenue, adjacent to the Santa
Ana River Lakes. Following approval of the agreement by the OCWD and YLWD
boards, YLWD will have a test well drilled to confirm the quantity and quality of water
expected from a well at that site. If the findings are positive, the test well will be drilled
out and completed with a steel casing, for production testing. Budgeted work for
FY12/13 is the preparation of drilling specifications and the drilling of well to be known
as Well #21 at an estimated cost of $800,000. Budgeted for FY 13/14 is the preparation
of well facility design plans and initiation of construction at an estimated cost of $1
million, with construction completed in FY14/15 at an estimated cost of $450,000.
Computerized Maintenance and Management System (CMMS)
Total Project Budget. $410,000 Proposed FY 12113 Budget: $50,000
This project consists of a software-based maintenance and management system for
improved tracking of work performed on the District's infrastructure. Field staff will input
work order information on their computer in the field instead of on paper work orders
making the information immediately available to supervisors and District staff. The
system integrates directly with the District's GIS and financial information systems to
produce and to assist District staff on future infrastructure planning and budgeting.
Completion of the core components is scheduled for FY 12/13.
Page 85
Yorba Linda Water District FY2O12113 Budget
Capital Projects Summary, Continued
Fairmont Reservoir, Pump Station and Site Improvements Project
Total Project Budget: $6,000,000 Proposed FY 12113 Budget: $500,000
The project is the refurbishment and upgrading of the Fairmont site. The existing 37-
year old booster station will be demolished and its two booster pumps will be replaced
by six, with two each pumping to three different pressure zones. A new building will be
constructed to house the pumps, as well as facilities for operations and maintenance,
and for equipment and material storage. The project will also include refurbishment of
elements of the Fairmont Reservoir. Completed in FY11/12 was the replacement of
valves inside the reservoir. Planned for FY12/13 is completion of design plans at an
estimated cost of $500,000. Construction is planned to follow, at an estimated cost of $3
million in FY 13/14 and $2.2 million in FY 14/15. Part of the cost of the improvements
will be offset by developer-provided funding.
Lakeview Grade Separation Project
Total Project Budget: $80,000 Proposed FY 12113 Budget: $0
The Orange County Transportation Authority (OCTA) is the lead agency for a planned
Lakeview Avenue bridge over Orangethorpe Avenue and the adjacent BNSF Railroad
tracks. As part of the project, it will be necessary to replace and relocate the District's
water line currently in Lakeview Avenue through the project area. The District strongly
believes that it has prior rights to that area and therefore is not responsible for paying
any of the approximate $1 million in costs for the relocation of the District's water line.
As such, the District has not budgeted for any costs in FY 12/13.
Pressure Regulating Station Upgrade Project
Total Project Budget: $1,000,000 Proposed FY 12113 Budget: $650,000
The District owns and maintains 43 pressure reducing stations for its seven pressure
zones in the water system. The stations are equipped with combination pressure
reducing/pressure sustaining valves, with many of the stations having lead valves and
one or two additional valves and pressure relief valves and other appurtenances. The
stations, some of which are 30 to 40 years old, are located below ground, in streets and
parkways. Phase 1 of the Project is the upgrade of four stations determined to be most
in need of work. Phase 1 construction will be completed in FY 12/13 at a total estimated
cost of $750,000. Phase 2 work is planned for FY 13/14.
Geographical Information System (GIS) Implementation Project—Phase 2
Total Project Budget. $133,000 Proposed FY 12113 Budget: $76,000
Final tasks in the implementation of a digital information database and analytical
geographical information system (GIS) containing the water and sewer infrastructure,
parcel and street information linked to the customer service and operational database
systems. Phase 2 work will integrate applications such as CMMS, the hydraulic model,
valve-exercising program and hydrant-flushing program. Completion of this project is
anticipated in FY 13/14.
Page 86
Yorba Linda Water District FY2O12113 Budget
Capital Projects Summary, Continued
Highland Booster Pump Station Upgrade Project
Total Project Budget: $6,100,000 Proposed FY 12113 Budget: $350,000
The new pump station with an 18,000 gpm capacity will complete construction in FY
2012/13. The high-capacity pump station will make it possible to deliver up to 70
percent more groundwater to the higher zones of the District. This project is functionally
complete and a final progress payment is anticipated in early FY 12/13.
Well No. 20 Project
Total Project Budget: $2,300,000 Proposed FY12113 Budget: $300,000
Well drilling and test pumping were completed in early 2010 to determine the safe yield
of the planned new Well No 20. Based on that information, design of the above-grade
well facilities was completed in FY 10/11 . Construction of the well facilities will be
completed in FY12/13, to provide new groundwater production to replace older wells,
and to increase the District's local water resource production capabilities. This project is
functionally complete and a final progress payment is anticipated in early FY 12/13.
Green Crest Dr Sewer Lift Station Upgrade Project
Total Project Budget: $140,000 Proposed FY 12113 Budget: $100,000
As part of the Sewer Transfer Agreement with the City of Yorba Linda, the District has
taken over operation and maintenance of the existing sewer lift station effective July
2011, which serves eight homes on Green Crest Drive. The agreement included the
transfer of $175,000 from the City for O&M of the lift station, which was used for
upgrades. The upgrade work will include new SCADA and control elements for the lift
station, which will be tied into the District's central control and monitoring system at the
District's Headquarters.
Sewer Facilities GIS Conversion
Total Project Budget: $22,500 Proposed FY 12113 Budget: $22,500
On July 1 , 2011, the City of Yorba Linda (City) transferred sewer facilities, consisting of
approximately 120 miles of sewer line and appurtenances, to the District. Records of the
transferred sewer facilities provided by the City included plans and drawings on paper.
Since the District maintains facility records on a computer-based GIS program, the
recently acquired documents need to be converted to allow for accurate field location for
operations, maintenance and future evaluation. Staff selected the most qualified
consultant to complete this work. The consultant's contractual price to compete this
work is approximately $22,500.
Page 87
Yorba Linda Water District FY 2012113 Budget
® Yorba Linda
1n/alcr Pi�lricl
L714-701-3000
(Maintenance Operator Flushing a Hydrant)
Page Intentionally Left Blank
Page 88
Yorba Linda Water District FY 2012113 Budget
Vehicle Equipment and Capital Outlay (FY 2012/13)
Department / Item Amount
Board of Directors
None
Administration
None
Engineering
None
Finance
Meter Reading
(2) Neptune Handheld Meter Reading Units $ 9,000
Total Vehicle Equipment & Capital Outlay- Finance $ 9,000
Human Resources
None
IT
Information Systems
Data Backup Software/Hardware System $ 35,000
Data Storage Consolidation $ 35,000
SCADA
Communication Lease-line $ 7,500
Security- Firemall Isolation for NeMork $ 6,800
Total Vehicle Equipment & Capital Outlay- IT $ 84,300
Page 89
Yorba Linda Water District FY 2012113 Budget
Vehicle Equipment and Capital Outlay (FY 2012/13), Continued
Department / Item Amount
Operations
Sewer Operations & Maint.
Slip Lines for Sewer Pipe Repair $ 150,000
Sewer Jetter/Vacuum Truck $ 362,000
Water Operations & Maint.
Dump Truck $ 152,000
314 Ton Truck Replacement $ 50,000
112 Ton Truck Replacement $ 23,000
Total Vehicle Equipment & Capital Outlay- Operations $ 737,000
TOTAL VEHICLE EQUIPMENT& CAPITAL OUTLAY $ 830,300
Reconciliation by Fund
Water Fund $ 318,300
Sewer Fund $ 512,000
TOTAL $ 830,300
Page 90
Yorba Linda Water District FY 2012113 Budget
Department Summaries
Page 91
Yorba Linda Water District FY 2012113 Budget
r
(Maintenance Operator Inspecting Tools at a Worksite)
Page Intentionally Left Blank
Page 92
Yorba Linda Water District FY 2012113 Budget
Board of Directors
Page 93
Yorba Linda Water District FY2O12113 Budget
Board of Directors Program & Responsibilities
This Department accounts for the Board of Director's activities related to governing the
District, establishing policy through approval of the Budget, Five Year Plan, Resolutions
and Ordinances, and participating in community affairs, intergovernmental relations and
participation at selected water and wastewater activities. In addition, activities related to
Board direction to legal counsel and legislative advocates is provided in this program.
Strategic Plan Objectives/Goals
•• •.
Attend more local and regional events and intergovernmental meetings
Provide financial incentives and rebates for water-use efficiency
Enhance the District's regional water and wastewater industry participation
Maintain commitment to strong debt services ratio
Implement an approach to ensure reserves are responsibly funded
Evaluate equitable rate structures that promote conservation and efficiency
Performance Measures
The District will track the success in fulfilling some of its performance measures through
the following benchmark:
• Attending More Events- Tracking how many events were attended for FY 11/12,
as compared to previous years.
Events Attended
500
400 -
492
300 - 409
32
200
100 -
0
FY 2009/10 FY 2010/11 FY 2011/12
Page 94
Yorba Linda Water District FY2O12113 Budget
Board of Directors Program & Responsibilities, Continued
Accomplishments FY 2011/12
• Updated the Strategic Plan for FY 2012/13.
• Emphasized the importance of Fiscal Responsibility through the reduction of
Supplies and Services expenses in all Departments.
1 k�
' rid. � •.S
(YLWD Administrative Headquarters)
Page 95
Yorba Linda Water District FY 2012113 Budget
Board of Directors Budget
FY 2011/12 FY 2012/13
Amended Budget
Expenses (Operating)
Supplies & Services
Communications $ 5,000 $ -
Contractual Services $ 1,500 $ 1,500
Dues & Memberships $ 5,800 $ 5,000
Board Election Expenses $ - $ 63,500
Professional Services $ 90,000 $ 102,000
Professional Development $ - $ 4,100
Travel & Conferences $ 15,200 $ 10,200
Supplies & Services Sub-Total $ 117,500 $ 186,300
Page 96
Yorba Linda Water District FY 2012113 Budget
Board of Directors Supplies & Services Budget (FY 2012/13)
1-1010-0600-00 $1,500 1-1010-0600-00 1,500 Tablet PC Data Service($25/month x 5) 1,500
Contractual Services Contractual Services
1-1010-0640-00 $5,000 1-1010-0640-00 5,000 CSDA District of Distinction 1,000
Dues,Memberships, Dues,Memberships, Colorado River Water Users Assoc 100
Subscriptions Subscriptions ISDOC 100
WACO 200
CSDA 3,600
1-1010-0650-00 $63,500 1-1010-0650-10 63,500 Elections(2 Board Positions) 63,500
Board Elections Expenses Elections
1-1010-0780-00 $102,000 1-1010-0780-00 102,000 Legal Services-Retainer 42,000
Professional Services Professional Services Legislative Consultants 60,000
1-1010-0810-00 $4,100 1-1010-0810-00 4,100 CSDASpecial District Leadership Academy 4,100
Professional Professional Development Training
Development
1-1010-0830-00 $10,200 1-1010-0830-00 10,200 CRWUA(4 attendees at$1,000 each) 4,000
Travel&Conferences Travel&Conferences ISDOC Quarterly 200
ACWA(Spri ng-2 @$1,000,Fall-2 @$500) 3,000
CSDA(2 attendees at$1,500 each) 3,000
Section Total 1 $186,300
Page 97
Yorba Linda Water District FY 2012113 Budget
Supplies & Services Summary by Department Section
FY 2012/13
Board of Directors
Operations
Information
Technology Board of Directors
uman
sources Administration
Finance
Engineering
Page 98
Yorba Linda Water District FY 2012113 Budget
Administration
Page 99
Yorba Linda Water District FY 2012113 Budget
Department Organization Chart
Administration Department
General
Manager
Executive Public Information
Secretary Officer
iManagement
Analyst
Li
Public Affairs Legislative Affairs
Intern intern
® Yorba Linda
Water District
Organization Chart lob Classification Legend
FY 2012/13
Management = Supervisory/Confidential Bargaining Unit
Page 100
Yorba Linda Water District FY2O12113 Budget
Administration Sections & Responsibilities
The Administration Department is responsible for the overall day-to-day management of
the District. This involves the continual planning, control, direction and evaluation of the
District's programs and resources. The Department researches and prepares
recommendations for consideration by the Board of Directors on issues facing the
District. Vested in this Department is the primary responsibility for assuring that Board
policies, resolutions and ordinances are properly administered.
Section Responsibilities
ADMINISTRATION
The Department provides administrative services support to each of the departments.
Other department activities include interagency coordination and consultation with
department managers regarding various operational and planning issues. Additionally,
the department is responsible for facilitating the work of the District's General Counsel.
PUBLIC AFFAIRS
This section of the Administration department is responsible for the organization and
implementation of external and internal communications activities. This includes
maintaining relations with the public and news media, coordinating community activities,
preparing and disseminating District publications, coordinating water conservation
activities, and organizing and conducting tours of District facilities for students, youth
groups, and the general public.
Strategic Plan Objectives/Goals
• .
Support Regional Training and Multi-Agency Workgroups through the joint use of the
Administration Building
Consider participation in the California Urban Water Conservation Council's Best
Management Practices
Research and obtain grant funding whenever feasible
Continue with efforts to annex district service area to Orange County Water District
Engage with regional agencies on water supply issues
Evaluate the feasibility of providing additional water services within the region
Evaluate the feasibility of providing additional wastewater services within the region
Evaluate the feasibility of providing other professional services within the region
Continue to support additional training for staff
Encourage staff participation in professional organizations and local civic groups
Implement a program to recognize employees for excellence
Conduct quarterly All-Hands meetings
Continue to encourage employee training in Leadership and Technology
Develop a Public & Governmental Affairs Division
Page 101
Yorba Linda Water District FY 2012113 Budget
Administration Sections & Responsibilities, Continued
• . - - .
Develop a Public Relations Master Plan
Effectively Use Broad-Spectrum Communication Opportunities
Develop and Expand a Youth-Education Program
Update the District's Website
Performance Measures
The District will track the success in fulfilling some of its performance measurements
through the following benchmarks:
• Effective Use of Communication Opportunities- Tracking number of media
inquiries, requests for materials, request for presentations, etc.
Public Outreach Events
50
40 47
30
27
20
10
0
FY 2009/10 FY 2010/11 FY 2011/12
Page 102
Yorba Linda Water District FY 2O12113 Budget
Administration Sections & Responsibilities, Continued
Accomplishments Fiscal Year 2011/12
• Produced three quarterly newsletters, Waterlines, which was produced in-house
and distributed to customers.
• Updated the homepage of the District's Intranet to include special
announcements, highlights of events and District achievements.
• Distributed almost 20,000 individual water bottles as community outreach and
education tool, through the District's Bottled Water Program.
• Managed the District's water waste reporting program, resulting in an overall
conservation level of 17%, from the calendar year 2004-2006 baseline.
• Began the re-design of the District's website to promote additional public
information and transparency.
groups
ub1iC o
le ro'# elat�os ��
e—a
-1", message
Ili Hews tool I internet
professionals 1promotinq ' pr�Uw 1=� n�S
• """`"I .. •1" blo �,..audience =—e
information. too» - m th«&
organization I client =, `P__
communication Oobby Corporation
stake6oldeis campaign
3 customers goodwill
Page 103
Yorba Linda Water District FY 2012113 Budget
Administration Personnel Summary
Budgeted Positions
Proposed
Department FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13
Administration
General Manager 1.0 1.0 1.0 1.0 1.0 1.0
Asst.General Manager - - 0.5 0.5 - -
Executive Secretary 1.0 1.0 1.0 1.0 1.0 1.0
Management Analyst - - 1.0 1.0 - -
Assistant Administrator 1 1.0 1.0 - - - -
3.0 3.0 3.5 3.5 2.0 2.0
Human Resources
Human Resources Manager 1.0 1.0 N/A N/A N/A N/A
Human Resources Analyst 1.0 1.0 N/A N/A N/A N/A
Personnel Technician 1.0 1.0 N/A N/A N/A N/A
Safety and Training Officer 1.0 1.0 N/A N/A N/A N/A
4.0 4.0 - - - -
Public Affairs
Legislative Affairs Intern - - - 0.5 0.5 0.5
Public Affairs Intern* - - - 0.5 0.5 0.5
Management Analyst 1.0 1.0 - - 1.0 1.0
Public Information Specialist - - 1.0 - - -
Public Information Officer - - - 1.0 1.0 1.0
1.0 1.0 1.0 2.0 3.0 3.0
Department Totals 8.0 8.0 4.5 5.5 5.0 5.0
Note: Prior to Fiscal Year 2009/10, Human Resources was budgeted in the Administration Department
`Positions added during Fiscal Year 2010/11 mid-year budget adjustment
Page 104
Yorba Linda Water District FY2O12113 Budget
Administration Department Budget (FY 2012/13)
FY 2011112 FY 2012/13
Amended Budget
Expenses (Operating)
Supplies & Services
Communications $ 280,500 $ 207,250
Contractual Services $ 79,030 $ 19,030
Dues & Memberships $ 43,940 $ 44,210
Fees & Permits $ - $ 225
Insurance $ 700 $ 1 ,200
District Activities & Events $ 1,000 $ 10,600
Materials $ 600 $ -
Office Expense $ 2,200 $ 1 ,600
Professional Services $ 366,200 $ 472,300
Professional Development $ 7,400 $ 6,250
Travel & Conferences $ 13,300 $ 15,000
Supplies & Services Sub-Total $ 794,870 $ 777,665
Page 105
Yorba Linda Water District FY 2012113 Budget
Administration Budget Section Detail (FY 2012/13)
Administration Section
1-2010-0580-00 $23,000 1-2010-0580-10 23,000 Prop.218 letter 23,000
Communications Postage
1-2010-0600-00 $500 1-2010-0600-00 500 Temp help 500
Contractual Services Contractual Services
1-2010-0640-00 $39,660 1-2010-0640-00 39,660 ACWA 19,000
Due,Memberships, Due,Memberships, LAFCO 19,000
Subscriptions Subscriptions Notary Assoc 60
Chamber Membership 600
Misc. 1,000
1-2010-0690-00 $1,200 1-2010-0690-00 1,200 Honesty Bond(KV&AA) 1,200
Insurance Insurance
1-2010-0715-00 $1,000 1-2010-0715-50 1,000 Meeti ng Suppl ies 1,000
District Activities and Meeti ng Suppl ies
1-2010-0760-00 $1,600 1-2010-0760-00 250 Office Supplies 250
Office Expense Office Expense
1-2010-0760-50 1,350 Interagency Meetings 350
Meeting Suppl ies All Hands Meetings 1,000
1-2010-0780-00 $472,300 1-2010-0780-00 45,000 Organizational Efficiency Study 45,000
Professional Services Professional Services
1-2010-0780-05 100,000 Routine Legal 100,000
Legal Services
1-2010-0780-15 20,300 Records Management 3,500
Records Management Records Destruction 1,800
Records Consolidation Consultant 15,000
1-2010-0780-36 307,000 CEQAfor Annexation 100,000
Water Only Related Freeway Complex Fire Legal Services 160,000
Expenses OCWD Annexation Legal Services 47,000
1-2010-0810-00 $1,250 1-2010-0810-00 1,250 CSDA Di stri ct of Di sti ncti on GM Tra i ni ng 850
Professional Professional Development Laserfiche Conference 400
Development
1-2010-0830-00 $5,000 1-2010-0830-00 5,000 ACWA(2 attendees) 2,000
Travel&Conferences Travel &Conferences CS DA(2 attendees) 2,000
CUEMF(1 attendee) 1,000
Section Total $545,510
Page 106
ElYorba Linda Water District FY 2012113 Budget
Administration Budget Section Detail (FY 2012/13)
Public Affairs Section
Primary GL Category Category Total Sub Acct No./Sub Category Sub Acct Detail ftern Description Detail Arrrt
1-2020-0580-00 $184,250 1-2020-0580-05 14,000 Bill Stuffer(1800 X 6 Months) 10,800
Communications Advertisi ng Street Signs 3,200
1-2020-0580-10 25,000 Postage 25,000
Postage
1-2020-0580-15 25,000 Community Events(Open House,etc.) 25,000
District Special Events
1-2020-0580-35 53,000 YLWD Bottled Water 23,000
Promotional Items Promotional Items 30,000
1-2020-0580-40 6,000 Sponsorship-OC Water Summit 2 3,000
Sponsorships Sponsorship-OCWD Water Festival 3,000
1-2020-0580-45 20,400 PSA/Video Production 17,400
Video Productions Media Monitoring Software and Tech 3,000
1-2020-0580-50 21,600 Summer Newsletter 5,400
Water Conservation Fall Newsletter 5,400
Materials Winter Newsletter 5,400
Spring Newsletter 5,400
1-2020-0580-55 19,250 Water Conservation Materials 1,000
Water Conservation MWDOC Choice Water Use Efficiency 17,250
Programs Water Conservation Event 1,000
1-2020-0600-00 $18,530 1-2020-0600-00 18,530 MWDOC Choice School Program 7,750
Contractual Services Contractual Services Muzak Contract 780
Conservation Rebate Prog. 10,000
(Turf,Sprinklers,Etc.)
1-2020-0645-00 $225 1-2020-0645-00 225 GFOA PAFR Reviewer Fee 225
Fees&Permits Fees&Permits
1-2020-0640-00 $4,550 1-2020-0640-00 4,550 OC Register/LA Times 500
Dues,Memberships, Dues,Memberships, Western Water 50
Subscriptions Subscriptions CAPIO Membership 600
PRSA Membership 800
Shutterstock Annual Renewal Fee 2,600
1-2020-0715-00 $9,600 1-2020-0715-00 9,000 Employee Recognition 6,000
District Activities, District Activities, Employee Picnic 3,000
Employee Recognition Employee Recognition
1-2020-0715-50 600 Intergovernmental Meetings 350
Meeting Supplies Division Meetings 250
1-2020-0810-00 $5,000 1-2020-0810-00 5,000 Training 5,000
Professional Professional Development
Development
1-2020-0830-00 $10,000 1-2020-0830-00 10,000 CAC Fi el d Trips 5,000
Travel&Conferences Travel &Conferences Meeting Dues/Mileage 5,000
Section Total $232,155
Page 107
Yorba Linda Water District FY 2012113 Budget
Supplies & Services Summary by Department Section
FY 2012/13
Administration Department
Board of Directors
Operations
Public Affairs
Administration
*nformation
Technology
Human Finance
Resources Engineering
Page 108
Yorba Linda Water District FY2O12113 Budget
Engineering
Page 109
Yorba Linda Water District FY 2012113 Budget
Department Organization Chart
Engineering Department
Engineering
Manager
Project I
Engineer Manager Engineer
i Sr.Project Water 0 uahty
I
S,Construction WO Technician I
Inspector Eng.Technician Project Eng.Techniciani
Engineer
® Yorba Linda
Water District
Job Classification Legend
Organization Chart
FY 2012/13 Management Su ervisor/Confidential Bargaining Unit
Page 110
Yorba Linda Water District FY 2012113 Budget
Engineering Sections & Responsibilities
The Engineering Department is responsible for preparing and maintaining engineering
records, administering the planning and design of capital projects, planning for and
managing construction-related work for capital improvements and replacement projects,
inspecting system improvements, and managing the water quality testing program.
Section Responsibilities
ENGINEERING ADMINISTRATION
This Section provides overall departmental administration and planning for capital
projects, section work and water quality testing. Also included is records management
to maintain files on facilities and new water and sewer construction projects, accomplish
as-built documentation, and respond to underground service alert requests.
PLANNING AND DESIGN
This Section is responsible for planning and oversight of water and sewer facilities
proposed by developers to assure that they are planned and designed to District
standards, and sized to meet the long-range plans of the District. The Section has
similar responsibilities for District planned and funded facilities, including confirmation
that environmental documentation and requirements are met. The Section provides
management and review of the design of District facilities, with the design performed
internally or by outside engineering consultants retained by the District.
CONSTRUCTION MANAGEMENT
This Section is responsible for construction management of all District capital projects
and developer-related construction projects. The Section has inspection staff or retains
outside inspection staff as required to oversee construction of water and sewer facilities
to assure they are meeting design intent and the standards of the District.
WATER QUALITY
This Section is responsible to implement, maintain, and comply with all water quality
regulations and programs which include monitoring, analysis, and documentation of all
water quality compliance sampling and testing required by local, state, and federal
regulations. In addition, the Section monitors all backflow devices and fire detector
check assemblies in the District as required by California law to ensure that they are
designed and functioning properly.
Page l ll
Yorba Linda Water District FY2O12113 Budget
Engineering Sections & Responsibilities, Continued
Strategic Plan Objectives/Goals
Objective/Goal
Analyze the Asset Management Plan to Determine Future Needs
Develop Additional Well Sites
Continue Implementation of Three-Year Capital Improvement Plan
Continue Planning for Long-Term Capital Improvements and Replacements
Performance Measures
• In conformance with the requirements of the State Department of Public Health,
District staff collects water samples throughout the service area on a weekly
basis for water quality testing. Based on the size of the District and the number of
customers, the District is required to collect 1,404 samples. The District routinely
collects nearly three times as many samples on an annual basis to assure that
the water delivered is safe, pure and meeting all the standards of the Department
of Public Health. In the last three years, District staff collected 4,005, 3,980 and
3,980 samples, respectively, for testing.
• District Engineering staff manage multiple water and sewer projects each year,
some of which may be short term, such as new fire hydrants for new or improved
developments, or long term, such as water and sewer facilities for new housing
developments, or new capital facilities to improve water or sewer service. Each
project is set up, files established, monitored and tracked throughout its planning,
construction and startup. When complete, all documentation is compiled and the
files are closed. In the last three years, District staff completed and closed 55, 26
and 15 jobs, respectively. The decline in job closings is a reflection of the
downturn in the economy in this time period.
• As part of the District's responsibility to monitor all water system backflow
protection devices, Engineering staff provide oversight for the testing of the
devices. As necessary, District staff send notices to property owners
(businesses and residential) of the need for the annual test as required by the
State. Depending on the response of the property owners, staff will send out
First and Second Notices of testing required to assure compliance. In 2009,
2010 and 2011, District staff provided oversight for the testing of 1312, 2,957 and
2,948 backflow devices, respectively. Oversight included monitoring for devices
that did not comply with test requirements and required repair or replacement,
totaling 84, 184 and 161 devices over the last three years. During FY 2011/12,
the District committed to shortening the process to ensure compliance with the
Water Rules and Regulations, from six months to ten weeks.
Page 112
Yorba Linda Water District FY2O12113 Budget
Engineering Sections & Responsibilities, Continued
Accomplishments Fiscal Year 2011/12
Construction of Emergency Pump-out Facilities
• Construction of Emergency Intertie Facilities with the City of Anaheim
Construction of Mixer System in Hidden Hills Reservoir
Construction of Ohio/Oriente Pipeline Replacement
• Construction of Plumosa Pipeline Replacement
• Construction of Green Crest Sewer Lift Station Upgrade
• Construction of Fairmont Reservoir Valve Replacement
• Construction of Well No. 20 Equipping Project
• Construction of Highland Booster Pump Station Replacement
• Elk Mountain Reservoir Fencing Improvements
• Designed, Bid and Commenced Construction of Yorba Linda Pipeline Project
• Designed, Bid and Commenced Construction of Pressure Regulating Station
Upgrade Project, Phase 1
• Designed Yorba Linda Booster Station Project
Adopted 2010 Urban Water Management Plan Update
• Completed Hazard Mitigation Plan Update
• Completed Water Recycling Facilities Planning Study
• Completed Locke Ranch Annexation
Page 113
ElYorba Linda Water District FY 2O12113 Budget
Engineering Personnel Summary
Budgeted Positions
Proposed
Department FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113
Administration
Assistant General Manager 1.0 1.0 - - - -
Engineering Manager - - 1.0 1.0 1.0 1.0
Engineering Secretary 1.0 1.0 1.0 1.0 1.0 1.0
2.0 2.0 2.0 2.0 2.0 2.0
Planning&Design
Engineering Technician II 4.0 4.0 3.0 3.0 2.0 2.0
Project Engineer - - 1.0 1.0 1.0 1.0
Project Manager 1.0 1.0 - - - -
Sr. Project Engineer 1.0 1.0 - - - -
Sr. Project Manager - - 1.0 1.0 1.0 1.0
6.0 6.0 5.0 5.0 4.0 4.0
Construction
Construction Inspector - - 1.0 1.0 1.0 1.0
Engineering Technician II 1.0 1.0 - - - -
Project Engineer - - 1.0 1.0 1.0 1.0
Project Manager 1.0 1.0 - - - -
Sr.Construction Inspector - - 1.0 1.0 1.0 1.0
Sr. Project Engineer 1.0 1.0 - - - -
3.0 3.0 3.0 3.0 3.0 3.0
Water Quality
Water Quality Engineer 1.0 1.0 1.0 1.0 1.0 1.0
Water Quality Technician 1.0 1.0 - - - -
Water Quality Technician II* - - 1.0 1.0 1.0 1.0
2.0 2.0 2.0 2.0 2.0 2.0
Department Totals 13.0 13.0 12.0 12.0 11.0 11.0
Page 114
Yorba Linda Water District FY2O12113 Budget
Engineering Department Budget (FY 2012/13)
FY 2011/12 FY 2012/13
Amended Budget
Expenses (Operating)
Supplies & Services
Communications $ - $ -
Contractual Services $ 65,220 $ 61,040
Data Processing $ 1,300 $ -
Dues & Memberships $ 2,300 $ 2,600
Fees & Permits $ 24,500 $ 24,000
Materials $ 2,350 $ 2,000
Non-Capital Equipment $ - $ -
Office Expense $ 2,800 $ 2,150
Professional Services $ 109,000 $ 15,000
Professional Development $ 8,800 $ 4,000
Travel & Conferences $ 5,000 $ 3,650
Supplies & Services Sub-Total $ 221,270 $ 114,440
Page 115
Yorba Linda Water District FY2O12113 Budget
Engineering Budget Section Detail (FY 2012/13)
Administration Section
Primary GL Category 1QVIF-TMff-T47M--mwt
1-4010-0640-00 $300 1-4010-0640-00 300 Dues,Memberships&Subscriptions 300
Dues,Memberships, Dues,Memberships,
Subscriptions Subscriptions
1-4010-0810-00 $200 1-4010-0810-00 200 Training 200
Professional Training
Development
1-4010-0830-00 $800 1-4010-0830-00 800 Travel&Conferences 800
Travel&Conferences Travel&Conferences
Section Total 1 $1,300
Page 116
Yorba Linda Water District FY 2012113 Budget
Engineering Budget Section Detail (FY2012/13)
Planning & Design Section
Primary GIL Category Category Sub Acct No./Sub Category Sub Acct escription Detail Amt
T Taal
1-4020-0645-00 $2,0001-4020-0645-20 2,000 USA Underground Service Alerts 2,000
Fees&Permits USA Underground Service
Al erts
1-4020-0760-00 $1,000 1-4020-0760-00 1,000 Office Expense 1,000
Office Expense Office Expense
1-4020-0780-00 $15,000 1-4020-0780-36 10,000 Water Consulting Services 10,000
Professional Services Professional Services-
Water Related
1-4020-0780-39 5,000 Sewer Cons u I ti ng Servi ces 5,000
Professional Services-
Sewer Related
1-4020-0810-00 $600 1-4020-0810-00 600 Training 600
Professional Professional Development
Development
1-4020-0830-00 $1,000 1-4020-0830-00 1,000 Travel and Conferences 1,000
Travel&Conferences Travel&Conferences
Section Total j$19,600
Page 117
Yorba Linda Water District FY 2012113 Budget
Engineering Budget Section Detail (FY 2012/13)
Construction Section
Primary GIL Category Category W--Sub Acct No./Sub Category Sub Acct Detail Item Description Amt
1-4030-0600-00 $220 1-4030-0600-50 220 Uniforms 220
Contractual Services Uniforms
1-4030-0640-00 $300 1-4030-0640-00 300 Dues,Memberships,Subscriptions 300
Dues,Memberships, Dues,Memberships,
Subscriptions Subscriptions
1-4030-0760-00 $8S0 1-4030-0760-00 350 Office Supplies 350
Office Expense Office Expense
1-4030-0760-30 500 Code Books 500
Books&Publications
1-4030-0810-00 $1,200 1-4030-0810-00 1,200 Training 1,200
Professional Professional Development
Development
1-4030-0830-00 $1,000 1-4030-0830-00 1,000 Travel&Conferences 1,000
Travel&Conferences Travel&Conferences
Section Total 1 $3,5701 1
Page 118
Yorba Linda Water District FY 2012113 Budget
Engineering Budget Section Detail (FY 2012/13)
Water Quality Section
Primary GL Category Category Sub Acct No./Sub Category Sub Acct Detail Item Description Detail Amt
1-4040-0600-00 $60,820 1-4040-0600-00 3,000 System Disinfection/Blending 3,000
Contractual Services Contractual Services
1-4040-0600-12 350 Backflow Device Repair 350
Backflow Device Rep
1-4040-0600-25 7,250 Distribution System Disinfection 7,250
Distrubution System
Disinfection
1-4040-0600-60 50,000 Microbiological Examination 50,000
Microbiological
Examination
1-4040-0600-95 220 Uniforms 220
Uniforms
1-4040-0640-00 $2,000 1-4040-0640-00 2,000 Dues,Memberships,Subscriptions 2,000
Dues,Memberships, Dues,Memberships,
Subscriptions Subscriptions
1-4040-0645-00 $22,000 1-4040-0645-10 22,000 Dept.of Health Services 22,000
Fees&Permits Dept of Health Services
1-4040-0710-00 $2,000 1-4040-0710-20 2,000 Wtr Quality Test Reagents 2,000
Materials Wtr Qua IityTest Kit
1-4040-0760-00 $300 1-4040-0760-30 300 Books and Publications 300
Office Expense Books&Publications
1-4040-0810-00 $2,000 1-4040-0810-00 2,000 Training 2,000
Professional Professional Development
1-4040-0830-00 $850 1-4040-0830-00 850 Travel and Conferences 850
Travel&Conferences Travel&Conferences
Section Total 1$89,9701
Page 119
Yorba Linda Water District FY 2012113 Budget
Supplies & Services Summary by Department Section
FY 2012/13
Engineering Department
Operations
Board of Directors
Water Quality
Information Technology
Planning&Design
Administration
Human Resources
Finance Construction
Administration
Page 120
Yorba Linda Water District FY 2012113 Budget
Finance
Page 121
Yorba Linda Water District FY 2012113 Budget
Department Organization Chart
Finance Department
�I
® Yorba Linda M Meter Reader If
Water District
Organization Chart lob Classification Legend
FY 2012/13 Management Part-Time Sup—isoryKonfidential Bargaining Unit
Page 122
Yorba Linda Water District FY 2012113 Budget
Finance Sections and Responsibilities
The Finance Department maintains the financial oversight of all District funds by
ensuring conformance with modern finance and accounting theory, practices and
compliance with applicable state and federal laws. Finance provides external and
internal services throughout the District and its service area. Because of our dedication
to provide the highest level of service possible, we continually seek to implement
solutions that utilize the most current technology and tools available. The department
provides a wide level of service in the following areas: Accounting, Customer Service,
and Meter Reading divisions.
Section Responsibilities
ADMINISTRATION
This Section of the Department is responsible for the establishment and maintenance of
an effective financial accounting, inventory and utility billing system, which accurately
accounts for the operations of the District and offers a framework for planning and
analysis.
ACCOUNTING
The Accounting Section is responsible for all financial related services for the District,
which include general ledger accounting, audit, the processing of accounts payable and
payroll, banking and cash management, investment functions, job costing, cost
accounting, fixed assets, monthly, quarterly and annual budget preparation, and Capital
Improvement Program reporting. This section is also responsible for completing the
District's annual financial audit and publishing the Comprehensive Annual Financial
Report (CAFR). Accounting annually reviews the District's Investment Policy and assists
in the preparation of the District's annual operating and capital budgets. All duties are
performed according to generally accepted accounting practices and procedures.
CUSTOMER SERVICE/BILLLING
The Customer Service Section is the first point of contact for our customers, especially
for the investigation of and resolving customer questions and concerns on a wide
variety of service related issues. This section provides reception services, call center
activity, walk-up counter payment service, internet payment service, ACH and credit
card payment processing, customer billing, new account processing, work order
generation, and delinquent account processing, including collection processing and
referrals. This section is also responsible for all accounts receivable activities, which
includes the generation of invoices and the posting of payments.
Page 123
Yorba Linda Water District FY2O12113 Budget
Finance Sections and Responsibilities, Continued
METER READING
The Meter Reading Section reads approximately 24,000 meters a month using manual
and automatic meter reading technology. This section also handles all field service
requests that include turning on/off accounts, meter repairs, water consumption
investigations and consultations, and meter calibrations.
Strategic Plan Objectives/Goals
Objective/Goal
Review current Comprehensive Multi-Year Financial Plan and modify as needed.
Prepare a high-level annual Budget Document and Annual Financial Report and
compete for recognition by the Government Finance Officers Association and by the
California Society of Municipal Finance Officers.
Adhere to the current Water Rules and Regulations and Service/Developer Fees
approved March 2012. Revise the Sewer Rules and Regulations Fees. Evaluate fees
regularly for proper cost of service coverage.
Research alternative investment methods to achieve the highest rate of return while
balancing the tolerable risk of investments.
Review current workflow processes and practices in an effort to streamline and/or
automate to increase efficiencies.
Continue to record and report the fairly stated financial activities of the District in a
_ timely and transparent manner to the Board and member agencies.
Continue to improve communications of the District's financial information to the Board,
member agencies, management, and the financial community.
Work in coordination with IT to implement a district wide paperless processing system.
Continue to provide Finance staff with cross-training opportunities.
Page 124
Yorba Linda Water District FY 2012113 Budget
Finance Sections and Responsibilities, Continued
Performance Measures
HE 2012 Reserves
2,000,000
1,800,000
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
Water Operating Sewer Operating WaterEmergency Sewer Emergency Water Capital Sewer Capital
Replacement* Replacement*
Estimated June 30,2012 Balance Minimum Reserve Target
Note: Water Capital Replacement and Sewer Capital Replacement reflect annual
contribution amounts, not target balances.
Debt Service Ratio
2
1.8
1.6
1.4
1.2
1 Debt Ratio
0.8 f Requirement
0.6 —
0.4
0.2
0
FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13
Note: FY 08/09, FY 09/10, FY 10/11 are actual. FY 11/12 is projected and FY 12/13 is
forecasted.
Page 125
Yorba Linda Water District FY 2012113 Budget
Finance Sections and Responsibilities, Continued
On Line Bill Pay Subscriptions
14
12
10 -- —
8
r
m —
6
0
c 4
2
i
0
Dec-09
Dec-10
Jun-11
Jun-12
■Auto Pay ■One Time Pay ■Paperless ■Paper Bill
Accomplishments Fiscal Year 2011/12
• Reviewed and updated District Reserve and Investment Policies.
• Held a Water Revenue Bond Rating of AA+ with S&P, while Fitch re-affirmed its
AA rating with a stable outlook.
• Continued to accurately record and report the District's financial activities in a
timely manner, ensuring sufficient financial controls to protect the District's
assets.
• Received the District's first GFOA Distinguished Budget Presentation Award for
FY 2011/12.
• Received the GFOA Certificate of Achievement for Excellence in Financial
Reporting for FY 2010/11.
Page 126
Yorba Linda Water District FY2O12113 Budget
Finance Sections and Responsibilities, Continued
• Received the District's first CSMFO Excellence Award in Operating Budget for
FY 2011/12.
• Completed supplemental training in the Customer Service Section to enhance
workflow efficiencies.
• Successfully transferred 6,300 sewer accounts from the City of Yorba Linda into
the Districts utility billing system.
• Restructured the District's chart of accounts.
• Revised the Water Rules and Regulations and the Water Development and
Customer Service Fees schedule to ensure a proper cost of service is met.
• Completed a Cost of Service and Water Rate Study.
• Successfully read approximately 288,000 meters.
• Implemented a mapping system for radio read routes which will result in a more
efficient use of District resources and staff time.
• Successfully resolved 317 customer concerns via Meter Reading field staff.
• Converted 2 customer billing routes to radio read meters, equating to
approximately 99 individual customer meters.
• Developed a multi-year Financial Plan Model.
• Prepared a three-year Financial Needs Assessment.
Page 127
Yorba Linda Water District FY 2O12113 Budget
Finance Personnel Summary
Budgeted Positions
Proposed
Department FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113
Administration
Finance Director 1.0 1.0 1.0 1.0 - -
Finance Manager - - - - 1.0 1.0
1.0 1.0 1.0 1.0 1.0 1.0
Accounting
Accounting Assistant 1 1.0 1.0 1.0 1.0 1.0 1.0
Accounting Assistant II 2.0 2.0 1.0 1.0 1.0 1.0
Financial Analyst 1.0 1.0 - - - -
Senior Accountant - - 1.0 1.0 1.0 1.0
Storekeeper 1.0 1.0 1.0 1.0 - -
5.0 5.0 4.0 4.0 3.0 3.0
Customer Service/Billing
Customer Service Rep 1 1.0 1.0 1.0 1.0 1.0 1.0
Customer Service Rep II 1.0 1.0 1.0 1.0 1.0 1.0
Customer Service Rep III 2.0 2.0 2.0 2.0 2.0 2.0
Customer Service Supervisor 1.0 1.0 1.0 1.0 1.0 1.0
5.0 5.0 5.0 5.0 5.0 5.0
Meter Reading
Meter Reader 1 2.0 2.0 2.0 2.0 2.0 2.0
Meter Reader II 2.0 2.0 2.0 2.0 2.0 2.0
Meter Services Lead - - - 1.0 1.0 1.0
Meter Services Rep. 1.0 1.0 1.0 - - -
5.0 5.0 5.0 5.0 5.0 5.0
Department Totals 16.0 16.0 15.0 15.0 14.0 14.0
Page 128
Yorba Linda Water District FY2O12113 Budget
Finance Department Budget (FY 2012/13)
FY 2011112 FY 2012/13
Amended Budget
Expenses (Operating)
Supplies & Services
Communications $ 103,000 $ 88,000
Contractual Services $ 83,690 $ 88,161
Dues & Memberships $ 1,425 $ 1 ,405
Fees & Permits $ 87,220 $ 95,995
Insurance $ 500 $ -
Materials $ 15,320 $ 12,000
District Activities & Events $ 920 $ 700
Maintenance $ 200 $ 200
Non-Capital Equipment $ 2,200 $ 3,950
Office Expense $ 21,550 $ 16,600
Professional Services $ 92,000 $ 31 ,160
Professional Development $ 4,100 $ 4,250
Travel & Conferences $ 7,000 $ 4,150
Uncollectible Accounts $ 38,000 $ 39,000
Supplies & Services Sub-Total $ 457,125 $ 385,571
Page 129
Yorba Linda Water District FY 2012113 Budget
Finance Budget Section Detail (FY 2012/13)
Administration Section
Primary GL Category egory Sub Acct No./Sub Category Sub Acct Detail Item Description Detail
Amt
Total
1-3010-0600-00 $375 1-3010-0600-00 375 Check signature plate 375
Contractual Services Contractual Services
1-3010-0640-00 $445 1-3010-0640-00 445 CSMFO 110
Dues,Memberships, Dues,Memberships, CMTA 185
Subscriptions Subscriptions GFOA 150
1-3010-0715-00 $350 1-3010-0715-50 350 Meeting Suppl ies 350
District Activities& Meeting Su ppl i es
Events
1-3010-0760-00 $300 1-3010-0760-30 300 Reference Books 300
Office Expense Books&Publications
1-3010-0780-00 $29,960 1-3010-0780-00 29,960 Auditors 18,960
Professional Services Professional Services Post-issuance bond consulting 2,000
Project consulting 5,000
Financial plan model consulting 3,000
Bond counsel 1,000
1-3010-0810-00 $850 1-3010-0810-00 850 GASB Updates 100
Professional Training Mi s c Tra i n i ng 200
Development CSMFO Webinars/Luncheons 250
CDIAC Training 300
1-3010-0830-00 $2,250 1-3010-0830-00 2,250 GFOA Conference 1,500
Travel&Conferences Travel&Conferences CSMFO Conference 750
Section Total $34,530
Page 130
Yorba Linda Water District FY 2012113 Budget
Finance Budget Section Detail (FY 2012/13)
Accounting Section
Primary GIL Category Detail Item Description
1-3020-0580-00 $400 1-3020-0580-00 7570 Publish Unclaimed List 400
Communications Communications
1-3020-0600-00 $570 1-3020-0600-30 Check signer 570
Contractual Services Warranties&Service
Contracts
1-3020-0640-00 $710 1-3020-0640-00 710 Delia Lugo-CSMFO,GFOA,etc. 300
Dues,Memberships, Dues,Memberships, Maria Trujillo-CSMFO 110
Subscriptions Subscriptions Joann-CSMFO,GFOA,etc 300
1-3020-0645-00 $30,995 1-3020-0645-00 865 CSMFO Budget Reviewer Fee 100
Fees&Permits Fees&Permits GFOA CAFR Reviewer Fee 435
GFOA Budget Award Reviewer Fee 330
1-3020-0645-50 30,130 Analysis Fees(avg$2550/mo) 30,000
Bank Service/Fees Safe Deposit Box Fee 100
Annual Bankcard Fee 30
1-3020-0715-00 $200 1-3020-0715-50 200 Meeting Supplies 200
District Activities and Meeting Supplies
1-3020-0730-00 $200 1-3020-0730-00 200 Misc(typewriter,etc.) 200
Maintenance Maintenance
1-3020-0750-00 $200 1-3020-0750-00 200 Misc.Small Equipment(Ergonomic,etc.) 200
Non-Capital Equipment Non-Capital Equipment
1-3020-0760-00 $14,300 1-3020-0760-00 10,100 Officesupplies 10,000
Office Expense Office Expense Ribbon(Check signing machine) 100
1-3020-0760-10 4,000 Paper 4,000
Paper
1-3020-0760-30 200 Govt Tax Text-Diehl Evans 200
Books&Publications
1-3020-0810-00 $1,300 1-3020-0810-00 1,300 Staff Training 1,000
Professional PROFESSIONAL GP Dynamics-Smartlist Builder 300
Development DEVELOPMENT
1-3020-0830-00 $400 1-3020-0830-00 400 Mileage 100
Travel&Conferences I ITravel&Conferences I IPERS Conference 300
Section Total 1$49,2751
Page 131
Yorba Linda Water District FY 2012113 Budget
Finance Budget Section Detail (FY 2012/13)
Customer Service/Billing Section
Detail Primary GL Category Category Total Sub Acct NojSub Category Sub Acct DOUH Item Descriptido
1-3030-0580-00 $87,600 1-3030-0580-00 600 UPS/Fed Ex/Other 600
Communications Communications
1-3030-0580-10 2,000 Postage Metered 2,000
Postage
1-3030-0580-22 85,000 Postage-Infosend 85,000
Postage-I nfos end
1-3030-0600-00 $86,616 1-3030-0600-00 1,500 Post Office Box 180
Contractual Services Contractual Services Post Master-Lockbox 1,320
1-3030-0600-21 6,000 Online-Credit Checks 6,000
Customer Credit Check
1-3030-0600-22 55,000 Ma i I i ng Service 42,000
Printing of Bills-Infosend Info Send E-Bill Fees 13,000
1-3030-0600-30 1,116 Meter&Scale Lease Agreement 1,116
W a rra nti es&Servi ce
1-3030-0600-55 8,000 Phone Answering Service 8,000
Answering Service
1-3030-0600-70 15,000 Temporary Employment 15,000
Temporary Employment
1-3030-0645-00 $65,000 1-3030-0645-50 65,000 Lock Box Services 25,000
Fees&Permits Bank Services/Fees Credit Card&Auto Dr Processi ng 40,000
1-3030-0715-00 $150 1-3030-0715-50 150 Meeti ng Suppl ies 150
District Activities and Meeti ng Suppl ies
Events
1-3030-0750-00 $300 1-3030-0750-00 300 Miscellaneous Equipment 300
Non-Capital Equipment Non-Capital Equipment
1-3030-0760-00 $2,000 1-3030-0760-00 1,750 Postage Machine Supplies 300
Office Expense Office Expense Deposit Supplies 100
Forms/Pads/Tags 1,350
1-3030-0760-30 250 Customer Service Publications/Books 250
Books&Publications
1-3030-0780-00 $1,200 1-3030-0780-09 1,200 Agency Fee 1,200
Professional Services Collection Services
1-3030-0810-00 $1,600 1-3030-0810-00 1,600 CustSery Reps Seminar 1,000
Professional Professional Development Supervisor Training 600
Development
1-3030-0830-00 $200 1-3030-0830-00 200 Mileage 200
Travel&Conferences Travel &Conferences
1-3030-0850-00 $39,000 1-3030-0850-00 39,000 Uncollectible Accounts 39,000
Uncollectable Accounts Uncol lectable Accounts
section Total $283,666
Page 132
Yorba Linda Water District FY 2O12113 Budget
Finance Budget Section Detail (FY 2012/13)
Meter Reading Section
Primary GL Category Category Sub Acct No./Sub Category Sub Acct Detail Rem Descri Detail
1-3040-0600-00 $600 1-3040-0600-50 600 Uniforms 600
Contractual Services Uniform
1-3040-0640-00 $250 1-3040-0640-00 250 AWWA 250
Dues,Memberships, Dues,Memberships,
Subscriptions Subscriptions
1-3040-0710-00 $12,000 1-3040-0710-58 12,000 Registers 12,000
Materials Registers
1-3040-0750-00 $3,450 1-3040-0750-00 3,200 Meter Shop Equipment 500
Non-Capital Equipment Non-Capital Equipment
Construction Meter Locks 2,700
1-3040-0750-10 250 Hand Tools/Meter Lid Bars/Lifters 250
Hand and Power Tools
1-3040-0810-00 $500 1-3040-0810-00 500 Training classes 500
Professional Professional Development
Development
1-3040-0830-00 $1,300 1-3040-0830-00 1,300 AWWA Conference 1,300
Travel&Conferences Travel&Conferences
Section Total $18,100
Page 133
Yorba Linda Water District FY 2012113 Budget
Supplies & Services Summary by Department Section
FY 2012/13
Finance Department
Operations
Board of Directors
CS&Billing
Information Technology
Administration
Human Administration
Resources
:,_.
Meter Reading (Accounting
Engineering
Page 134
Yorba Linda Water District FY 2012113 Budget
Human Resources
Page 135
Yorba Linda Water District FY 2012113 Budget
Department Organization Chart
Human Resources Department
HR& Risk
Manager
HR Analyst Personnel
Technician
® Yorba Linda
Water District
Job Classification Legend
Organization Chart
FY 2012/13 Management Part-Time Supe,ixxy/Confidential Bargaining Unit
Page 136
Yorba Linda Water District FY 2012113 Budget
Human Resources Sections and Responsibilities
The Human Resources Department is responsible for the administration and
coordination of the District's personnel system, risk management and safety programs.
Section Responsibilities:
HUMAN RESOURCES ADMINISTRATION
This Section supports operating departments by providing a wide range of personnel
services such as benefits administration (health, dental, optical, life insurance and an
employee assistance program), coordinating recruitment and selection, classification
and compensation programs, as well as the administration of the District's personnel
rules, policies and procedures. Other functions include the maintenance of employee
personnel files, training records, medical files and employee performance evaluation
reports. The Administration Section provides employer/employee relation's
administration services and contract negotiations. This includes employee and
supervisory counseling on personnel policies, procedures and practices, providing
assistance in the handling of employee grievances and disciplinary actions as well as
implementation of new labor contract provisions.
RISK MANAGEMENT
This Section administers the District's self-insured liability, worker's compensation and
loss prevention programs. The District's liability, property and workers compensation
insurance is provided by the Association of California Water Agencies Joint Powers
Insurance Authority (ACWA-JPIA). The Risk Management Section strives to protect the
personnel and physical assets of the District from injury and financial consequences of
accidental losses through a program of prevention, avoidance and insurance
procurement. The Section is responsible for cost-effective management of tort liability
claims filed against the District. It strives to process and bring closure as expeditiously
as possible to all claims and engages the input of other District departments during the
investigation and resolution process.
SAFETY
The Safety Section actively looks to reduce the District's accidental loss exposure
through continuous identification and measurement of existing hazards and through the
implementation of policies and procedures to eliminate unsafe working conditions. Other
functions include the coordination and implementation of safety and training programs
ensuring compliance with federal and state laws regarding occupational health and
safety regulations. This Section promotes employee development and the sharpening of
employees' skills and knowledge through training programs as well as providing career
development opportunities.
Page 137
Yorba Linda Water District FY2O12113 Budget
Human Resources Sections and Responsibilities, Continued
Strategic Plan Objectives
Objective/Goal
Provide support and encourage employee training
Maintain competitive compensation via classification and compensation surveys
Explore alternative benefits
Establish career development expectations of existing employees
Develop methodologies to assist employees in attaining career expectations
Continue to support additional training for staff
Identify key roles for succession
Define the competencies and motivational profile required for key roles
Identify individuals with the potential to perform highly in key roles
Develop methodologies to assist employees in preparing for advancement
Performance Measures
The District's Personal Development Program (PDP), offered through the Association of
California Water Agencies Joint Powers Authority, is typically a two-year series of
classes offered in one of three specialties - Supervisory, Human Resources and
Operations. Participation is voluntary, but encouraged.
30 Employee Personal Development Program
25
20
15
10
5
0
2009-10 2010-11 2011-12
Enrolled —0—Completed
Page 138
Yorba Linda Water District FY 2012113 Budget
Human Resources Sections and Responsibilities, Continued
During FY 2009/10, nine recruitments were conducted resulting in 911 applications
processed, six recruitments were conducted resulting in 618 applications processed in
FY 2010/11, and four recruitments were conducted resulting in 299 applications
processed in FY 2011/12.
Number of Applications Processed
1000
900 5
800 33 Position
■Water Quality Eng
700 45 ■Storekeeper
t 92 ■Senior Accountant
0
:u 600 35 ■Public Info Specialist
a
a ■Public Affair Intern
a 500
218 ■Plant Operator II
E 400 ■Meter Reader I
z 4
67 ■Maint Worker 1
300
■Maint Dist Operator II
200 ■GIS Technician
■Finance Director
100 ■Engineering Secretary
0 ■Cust Svc Supervisor
2009-10 2010-11 2011-12 ■Acct Asst 11
Fiscal Year
During calendar year 2008, the District experienced 5 workplace injuries, which resulted
in a total of 5 days away from work and 21 days of job restriction. During calendar year
2009, the District experienced 3 workplace injuries, which resulted in a total of 91 days
away from work and 0 days of job restriction. During calendar year 2010, the District
experienced 8 workplace injuries, which resulted in a total of 1 day away from work and
1 day of job restriction. During calendar year 2011, the District experienced 4 workplace
injuries, which resulted in a total of 71 days away from work and 2 days of job
restriction. During calendar years 2009 and 2011, the days away from work are
significantly higher because the nature of the incidents required a longer recovery time.
Page 139
Yorba Linda Water District FY2O12113 Budget
Human Resources Sections and Responsibilities, Continued
Workplace Injuries
100
91
90
80
71
70
60
50
40
30
21
20
10 5 5 3 8 2_=Mp 0 1 1
0
2008 2009 2010 2011
■Injuries O'Days Away From Work Days of Job Transfer/Restriction
Accomplishments Fiscal Year 2011-12
• Completed the Meet and Confer process with the YLWD's Employees'
Association for a successor MOU for FY 2011-2012 as well as the Employee
Compensation letters for both the Management and the Supervisory/Confidential
Groups.
• Processed the documents and implemented a second tier (Section 20475-
Different Level of Benefits) under CalPERS Section 21353 (2% at 60 full formula)
for all new hires effective December 22, 2011 .
• Require all new hires to pick up 100% of the statutory CalPERS employee
contribution to CalPERS effective December 22, 2011 .
Page 140
Yorba Linda Water District FY2O12113 Budget
Human Resources Sections and Responsibilities, Continued
• Completed Employee Compensation letters for both the Management and the
Supervisory/Confidential Groups for a three year term (FYs 2012-2015).
• Require all Management and Supervisory/Confidential employees to pay 100%
of the statutory Ca1PERS employee contribution rate to CalPERS by the end of
the three year term (FYs 2012-2015)
• Implemented the District's new on-line employment application and public
transparency center. The center provides information on employment
opportunities and budgeted job classifications with the corresponding salary
information. This new process and program streamlined both the employment
application and candidate selection processes. A supplemental questionnaire
was incorporated into the on-line employment application process to further
identify qualified applicants.
• Hired a Safety Consultant to assist the District in Cal-OSHA compliance, revise
and update existing Safety related programs, facilitate inspections and improve
the overall safety culture of the District with the ultimate purpose to save lives,
prevent injuries and illnesses and keep the District from financial harm.
• Recruited and filled eight (8) vacancies: Applications Received
Maintenance Worker 1 (3 positions) 208
Maintenance Distribution Operator II 4
Safety Consultant 3
Part-time Public Affairs Intern 5
Maintenance Worker 1 27
Customer Service Supervisor 55
• Revised/developed/implemented Rules, Policies and Procedures:
Draft Educational/Certification/License Reimbursement Policy
Draft Employee Performance Evaluation Procedure
Draft Employee Time-Off Request Policy
Draft Facilities Use Policy
Draft Safety Footwear Allowance Policy
Draft Student Intern Policy
• Monitored and logged on a monthly basis the three (3) Automated External
Defibrillators (AEDs) that are installed throughout the District's Campus
Page 141
Yorba Linda Water District FY2O12113 Budget
Human Resources Sections and Responsibilities, Continued
• Conducted the following Testing: Tested
Annual Hearing Test 36
• Conducted the following training workshops: Trained
Heat Illness 46
Forklift 6
Board, General Manager, Finance Dept. Orientation 9
Confined Space Entry 13
Confined Space Special Emphasis Workshop 9
Defensive Driving 65
Defensive Driving — online 5
Field Ergonomics 19
Groundwater Production/Well Performance Diag. 9
Train the Trainer— Forklift 2
Underground Utility Line Locator 14
Safety Leadership 27
Employee Assistance Program Orientation 28
• Coordinated attendance at the following LCW workshops:
Trained
ABC's of Sustaining Discipline 8
Terminating the Employment Relationship 3
Interpretation of AB 2018 (Regarding CalPERS retirees) 3
Sick and Disabled Employees 1
Performance Mgmt: Eval., Documentation, & Discipline 3
Difficult Conversations 4
AB 646 Fact Finding for Employee Negotiations Impasse 3
Preventing Workplace Harassment (AB 1825) 63
Supervisory Skills for First Line Supervisor/Manager 5
Public Sector Employment Law Updates 2
Page 142
Yorba Linda Water District FY 2012113 Budget
Human Resources Personnel Summary
Budgeted Positions
Proposed
Department FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113
Administration
Human Resources&Risk Mgr N/A* N/A* - 1.0 1.0 1.0
Human Resources Manager - - 1.0 - - -
Human Resources Analyst N/A* N/A* 1.0 1.0 1.0 1.0
2.0 2.0 2.0 2.0
Risk Management
Personnel Technician N/A* N/A* 1.0 1.0 1.0 1.0
- - 1.0 1.0 1.0 1.0
Safety
Safety&Training Officer N/A* N/A* - - - -
Department Totals - - 3.0 3.0 3.0 3.0
`Prior to Fiscal Year 2009/10, Human Resources was budgeted in the Administration Department
Page 143
Yorba Linda Water District FY2O12113 Budget
Human Resources Department Budget (FY 2012/13)
FY 2011/12 FY 2012/13
Amended Budget
Expenses (Operating)
Supplies & Services
Communications $ 5,000 $ 4,500
Contractual Services $ 22,400 $ 11 ,450
Dues & Memberships $ 2,550 $ 5,475
Insurance $ 237,000 $ 278,000
Materials $ 1,500 $ 1 ,000
District Activities & Events $ 17,900 $ 6,500
Office Expense $ 1,000 $ 700
Professional Services $ 135,000 $ 114,000
Professional Development $ 12,000 $ 4,000
Travel & Conferences $ 1,900 $ 1 ,500
Supplies & Services Sub-Total $ 436,250 $ 427,125
Page 144
ElYorba Linda Water District FY 2012113 Budget
Human Resources Budget Section Detail (FY 2012/13)
Administration Section
Primary GIL Category Category Sub Acct No./Sub Category SubAcct Detail ftem Destilip6on 6"
Total I I Total Amt
1-7010-0580-00 $4,500 1-7010-0580-05 4,500 Advertising&Printing 4,500
Communications Advertising
1-7010-0600-00 $9,300 1-7010-0600-00 5,200 Flex Advantage 100
Contractual Services Contractual Services COBRASolutions 500
EE Relations 400
Shred-it 1,200
Neo Gov 3,000
1-7010-0600-10 600 DOT Physicals 600
DOT Physicals
1-7010-0600-20 1,000 Post-employment Physicals 1,000
Post-employment
1-7010-0600-30 2,500 Hep B 1,300
Health&Welfare Flu Shots 1,200
1-7010-0640-00 $4,375 1-7010-0640-00 4,375 Jobs Available Subscription 50
Dues,Memberships, Dues,Memberships, CALPELRAAnnual Dues 400
Subscriptions Subscriptions SHRM Membership 200
PELRAC 525
LCW Consortium 3,200
1-7010-0715-00 $6,000 1-7010-0715-20 2,000 Retiree Recognition 2,000
District Activities& District Events-Employee
Events Recognition
1-7010-0715-30 1,000 Benefit Fair 1,000
District Events-Benefits
Fair
1-7010-0715-40 2,500 Employee Promotional Items 2,500
District Events-Employee
Promotional Items
1-7010-0715-50 500 Meeting/Training Supplies 500
Meeti ng Suppl i es
1-7010-0760-00 $500 1-7010-0760-00 200 Office Supplies 200
Office Expense Office Expense
1-7010-0760-30 300 Books&Publications 300
Books&Publications
1-7010-0780-00 $62,500 1-7010-0780-00 7,500 Norm Traub&Associates-Invest& 7,500
Professional Services Professional Services Background
1-7010-0780-05 55,000 Liebert Cassidy Whitmore Employment Law 55,000
Legal Services
1-7010-0810-00 $2,000 1-7010-0810-00 2,000 Job Training 2,000
Professional Professional Development
Development
1-7010-0830-00 $900 1-7010-0830-00 900 PELRAC 200
Travel&Conferences Travel &Conferences LCW 700
Section Total $90,075
Page 145
Yorba Linda Water District FY 2012113 Budget
Human Resources Budget Section Detail (FY 2012/13)
Risk Management Section
Primary GL Category Category Total Sub Acct No./Sub Categ ub Ac Detail Item Description Detail
1-7020-0600-00 $150 1-7020-0600-00 150 AED Medical Director Oversight 150
Contractual Services Contractual Services
1-7020-0640-00 $200 1-7020-0640-00 200 PARMAMembership 200
Dues,Memberships, Dues,Memberships,
Subscriptions Subscri lotions
1-7020-0690-00 $278,000 1-7020-0690-10 8,000 Tort CI a i ms-<15K 8,000
Insurance Tort Claims
1-7020-0690-20 220,000 ACWA-JPIA Liability Insurance 220,000
Liability Insurance
1-7020-0690-30 50,000 ACWA-JPIA Property Insurance 50,000
Property Insurance
1-7020-0715-00 $200 1-7020-0715-50 200 Meeting Supplies 200
District Activities& Meeting Supplies
Events
1-7020-0780-00 $1,500 1-7020-0780-00 1,500 First Aid-Workers Compensation 1,500
Professional Services Professional Services
1-7020-0810-00 $1,000 1-7020-0810-00 1,000 Risk Management Training 1,000
Professional Professional Development
Development
1-7020-0830-00 $600 1-7020-0830-00 600 PARMA Conference 600
Travel&Conferences Travel &Conferences
Section Total 1$281,6501
Page 146
Yorba Linda Water District FY 2012113 Budget
Human Resources Budget Section Detail (FY 2012/13)
Safety Section
Primary GIL Category Detail Item Descriptiom-
1-7030-0600-00 $2,000 1-7030-0600-00 2,000 Industrial Hearing/Pulmonary Management 2,000
Contractual Services Contractual Services
1-7030-0640-00 $900 1-7030-0640-00 900 PASMA 100
Dues,Memberships, Dues,Memberships, Pacific Safety Council-COSS 300
Subscriptions Subscriptions Cal-OSHA Reporter 500
1-7030-0710-00 $1,000 1-7030-0710-00 1,000 First Aid Supplies 1,000
Materials Materi a Is
1-7030-0715-00 $300 1-7030-0715-50 300 Meeti ng/Trai ni ng Suppl ies 300
District Activities and Meeti ng Suppl i es
Events
1-7030-0760-00 $200 1-7030-0760-30 200 Books&Publications 200
Office Expense Books&Publications
1-7030-0780-00 $50,000 1-7030-0780-00 50,000 Safety Program Consultant(Aspen) 50,000
Professional Services Professional Services
1-7030-0810-00 $1,000 1-7030-0810-10 1,000 OSHA Compliance Training 1,000
Professional OSHA Compl lance
Development
Section Total $55,400
Page 147
ElYorba Linda Water District FY 2012113 Budget
Supplies & Services Summary by Department Section
FY 2012/13
Human Resources Department
(Board of Directors
Operations
Risk
Management
Safety
Information
Technology
Administration
Administration
Finance
Engineering
Page 148
Yorba Linda Water District FY 2012113 Budget
Information Technology
Page 149
Yorba Linda Water District FY 2012113 Budget
Department Organization Chart
Information-Technology Department
I.T.Manager
G.1'S Info.Systems S.C.A.D.A.
Administrator Administrator Administrator
Info.Systems Info.Systems Instrumentation
Technician Technician I Technician 11 Technician
r
® Yorba Linda
Water District
Organization Chart Job Classification Legend
FY 2012/13 Management Part-Time Supervisory/Confidential Bargaining Unit
Page 150
Yorba Linda Water District FY 2012113 Budget
Information Technology Sections & Responsibilities
The Information Technology Department is responsible for the administration and
coordination of the District's information systems and computer network, including the
Geographic Information System (GIS) and the Supervisory Control and Data Acquisition
(SCADA).
Section Responsibilities
INFORMATION SYSTEMS
The Information System section administers the development and maintenance of the
District's information systems and computer network. Areas of concern for this section
consist of the following: billing, CMMS, accounting, operations and engineering related
information systems. The IS section provides planning, employee technical training and
coordinates services with contract consultants. This section is responsible for technical
support services, where the IS staff assists other departments with technology related
issues by providing desk help support. Additional areas of responsibility for the IS staff
are as follows: maintain and secure district internet and intranet connections; develop
and maintain the district website; maintain the district telephone system, VPN, routers,
and firewalls; and monitoring and securing the District's computer network.
GEOGRAPHICAL INFORMATION SYSTEM (GIS)
The GIS Section is charged with building and maintaining the layers of graphic data
used by the District to produce visual representations and analysis for informed decision
making in the water and sewer system. This is accomplished by the GIS staff
performing geospatial analysis of data and reviewing displays of data on GIS maps,
preparing charts and graphs, coordinating system needs with other departments,
defining requirements for end users, coordinating services with contract consultants for
maintenance agreements, researching information from records, surveys and assessor
maps, performing field data collections, and programming and scripting for
customization of software applications.
SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA)
This Section is responsible for the communications and hardware related to the
District's SCADA system. Sources of communications include radios, lease lines,
routers, switches, and other means for ensuring that remote sites effectively
communicate with the District's headquarters. Hardware includes all field sensors that
collect and send digital information to SCADA via the programmable logical controllers
PLC) to the District's data center. Additionally, this section is responsible for control
system processing servers, development servers, SCADA display (HMI) computers,
alarm systems, and for the maintenance of the Historian database.
Page 151
Yorba Linda Water District FY 2012113 Budget
Information Technology Sections & Responsibilities, Continued
Strategic Plan Objectives/Goals
Objective/Goal
Improve connectivity for Computerized Maintenance and Management System (CMMS)
Improve internet and intranet access availability by increasing Bandwidth
Integrate GIS with Hydraulic Model, CMMS, Valve Exercise and Hydrant Flushing
Replace and reprogram various PLCs
Improve radio communications
Adopt GIS Data Maintenance and Request procedures.
Implement Field GIS software (Underground Service Alert, As-built Lining and Red-
lining)
Convert transferred sewer lines into GIS
Install a reliable backup powers stem at remote control sites.
Initiate a Comprehensive Backup
Performance Measures
FY 2011/12 Help Desk Tickets
33
� 3
1,332
■Open ■On-Hold Closed
Page 152
Yorba Linda Water District FY2O12113 Budget
Information Technology Sections & Responsibilities, Continued
YLWD Website Hits
2,713,653
2,737,173 2,793,167
3,000,000
2,500,000 1,997,661
2,000,000
1,500,000
1,000,000
500,000
0
FY 08/09 FY 09/10 FY 10/11 FY 11/12
Accomplishments FY 2011/12
• Improved Building 1 to Building 2 wired fiber network
• Upgrade District wireless network which resulted with more reliable faster
connections
• Replaced District terminal server to enhance overall workflow processes
• Installed reliable backup power systems at five remote control sites (Elk
Mountain Reservoir, Bryant Ranch Booster Station, Santiago Booster Station and
Reservoir, Valley View Booster Station and Reservoir, and Gardenia Reservoir)
• Replaced PI-Cs at Elk Mountain and Bryant Ranch Booster Stations
• Installed a camera in District Board Room to record meetings
• Replaced Flow Meter at Box Canyon Pressure Reducing Station
Page 153
Yorba Linda Water District FY 2012113 Budget
Information Technology Sections & Responsibilities, Continued
• Replaced SCADA terminal server
• Added new engineering projects to existing GIS geo database
• Updated GIS database to include missing meter locations utilizing the customer
service database and the easements within the city of Yorba Linda which were
part of the City Sewer Transfer
• Released an updated Water Atlas
• Successfully implemented CMMS program for use by Hydrant Crew
n
F � B
:I
Page 154
ElYorba Linda Water District FY 2O12113 Budget
Information Technology Personnel Summary
Budgeted Positions
Proposed
Department FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012113
Administration
Assistant General Manager - - 0.5 0.5 - -
Information Systems Manager - - - - 1.0 1.0
Information Systems Director 1.0 1.0 - - - -
1.0 1.0 0.5 0.5 1.0 1.0
Information Systems
Information Systems Admin. 1.0 1.0 1.0 1.0 1.0 1.0
Information Systems Tech 1 1.0 1.0 1.0 1.0 1.0 1.0
Information Systems Tech II 1.0 1.0 1.0 1.0 1.0 1.0
3.0 3.0 3.0 3.0 3.0 3.0
GIS
GIS Administrator - - - 1.0 1.0 1.0
GIS Analyst 1.0 1.0 - - - -
GIS Technician 1.0 1.0 1.0 0.5 0.5 0.5
2.0 2.0 1.0 1.5 1.5 1.5
SCADA
Instrumentation Technician - - 1.0 1.0 1.0 1.0
SCADA Administrator - - 1.0 1.0 1.0 1.0
- - 2.0 2.0 2.0 2.0
Department Totals 6.0 6.0 6.5 7.0 7.5 7.5
Page 155
Yorba Linda Water District FY2O12113 Budget
Information Technology Department Budget (FY 2012/13)
FY 2011/12 FY 2012/13
Amended Budget
Expenses (Operating)
Supplies & Services
Communications $ 200 $ -
Contractual Services $ 144,580 $ 137,540
Data Processing $ 127,350 $ 135,340
Dues & Memberships $ 1,447 $ 1,327
Materials $ 17,475 $ 14,275
District Activities & Events $ 300 $ 300
Maintenance $ 86,170 $ 76,370
Non-Capital Equipment $ 65,020 $ 54,450
Office Expense $ 10,675 $ 10,475
Professional Services $ 31,000 $ 43,000
Professional Development $ 7,500 $ 7,500
Travel & Conferences $ 4,350 $ 6,000
Supplies & Services Sub-Total $ 496,067 $ 486,577
Page 156
Yorba Linda Water District FY 2012113 Budget
IT Budget Section Detail (FY 2012/13)
Information Systems Section
Primary Gl.Category �CUMTTMUMVIF Detail Item Description
1-6020-0600-00 $110,640 1-6020-0600-00 1,740 District Web Site Hosting 240
Contractual Services Contractual Services Security Solutions:Annual Fire&Burglar 1,500
1-6020-0600-20 15,500 Konica Minolta Copy Room&Eng.Copiers 11,000
Lease Agreements Konica Minolta Operations Copier,Printer 4,500
1-6020-0600-30 26,750 Dell Hardware Service Contracts 2,000
Warranties&Service RMJ Tech.GPS Veh i cl e Tra cki ng Service 20,000
Contracts APC Symmetra Data Center UPS On-Site 3,750
Ricoh 480 Scanner/Copier in Eng Maint. 1,000
1-6020-0600-32 23,000 Cell Phone Service 23,000
Cell Phones
1-6020-0600-33 12,150 Verizon Broadband Aircard Service inc. 12,150
Mobile Broadband Service CMMS
1-6020-0600-34 31,500 AT&T Di stri ct Li nes 20,500
Communication Lines Time Warner Cable&Dedicated Internet 11,000
1-6020-0620-00 $86,140 1-6020-0620-10 5,900 CS5 Photoshop 900
Data Processing Software Purchases Solar Winds Mgmt.(APN,IP Address Mon.) 3,500
New Software 1,500
1-6020-0620-20 74,990 Laserfiche Software Assurance Plan(LSAP) 5,000
Software License Renewals Enterprise Leave Manager for Dynamics GP 450
Solar Winds Engineering's Toolkit Renewal 800
Kiwi Cat Tools 200
Lenel Onguard Software Support Agreement 250
Solar Winds Orion Monitoring Tool 7,000
Novus Agenda Maintenance Renewal 4,000
GP&Cogsdaleannual Maintenance 41,000
CityWorks Annual Maintenance 12,000
Netmotion MobilityXE PremiumSoftware 1,290
Trend Micro NeatSuite Antivirus&Spyware 2,000
VMWarevSphere(Essentials Plus Kit) 1,000
1-6020-0620-30 4,800 Barracuda Spam Firewall Energizer Annual 650
Hardware Subscription BDR Monthly Charge for Offsite Backup 300
Renewals Watchguard x1250e Firewall UTM Renewal 2,250
PageR Monitoring 200
Barracuda Message Archiver Energizer 1,400
1-6020-0620-47 450 Batteries 200
Cell Phone Supplies Holsters&Covers 150
Chargers 100
1-6020-0640-00 $847 1-6020-0640-00 847 MIS TechNet Plus Subscription 500
Dues,Memberships, Dues,Memberships, Smart Computing 30
Subscriptions Subscriptions CPU 30
PCWorld 25
Misc Memberships 250
Maximum PC 12
1-6020-0710-00 $2,400 1-6020-0710-00 400 Materials 400
Materials Materials
1-6020-0710-49 100 Power Strips 100
Power Strips
1-6020-0710-51 700 Duplex 50/125 LC/LC fiber,CAT6A,CAT5e 400
Cabling Adapters 100
DVI,VGA,DB9,Display Port,HDMI,USB 200
1-6020-0710-60 1,200 hardware supplies,AA&AAAbatteries 400
Hardware Supplies Desktop peripherals 600
USB Drives USB Keys,SD/micro SD Cards 200
1-6020-0715-00 $300 1-6020-0715-50 300 Meeting Supplies 300
District Activities and Meeting Supplies
Events
Page 157
Yorba Linda Water District FY 2012113 Budget
IT Budget Section Detail (FY 2012/13)
Information Systems Section, Continued
Total Primary GIL Category Category Total I sub Acct No./Sub Category SubAoct Detail item Description -'5eta
1-6020-0730-00 $6,800 1-6020-0730-00 1,000 Maintenance 1,000
Maintenance Maintenance
1-6020-0730-06 1,000 HP Printer Servicing 1,000
Printer Servicing
1-6020-0730-11 1,400 Phone Switch Servicing 400
Telco/Phone Servicing Building Line Repairs 200
Security Equipment maintenance&Repair 400
Cell Phone Servicing/replacement/repair 400
1-6020-0730-30 1,SOO Cabling(CAT6A,CATSe,fiber) 1,500
Cabling&WAN installation&rep
Communication
1-6020-0730-60 1,900 UPS replacement batteries for desktops 300
UPS&Back-up Power APC Symmetra Data Center UPS battery 1,600
systems modules(12)
1-6020-0750-00 $27,600 1-6020-0750-00 800 Non-Capital Equipment 800
Non-Capital Equipment Non-Capital Equipment
1-6020-0750-06 6,600 Dell O ti lex PCs 6,000
Desktops Thin Clients 600
1-6020-0750-07 11,200 Del I Latitude E-Series 4,800
Notebooks Tablets 6,400
1-6020-0750-08 500 New Printers 500
Printers
1-6020-0750-09 4,400 Misc Network Equipment such as 800
Networking Equipment Network Storage Devices 1,000
Network Office/cubicle Switches 200
Data Center Switches 2,200
KVM System Interface Pods 200
1-6020-0750-30 800 Data Center equipment(Rack&Cabinet) 800
Tools&Equipment
1-6020-0750-35 500 HID proximity badges for building access 500
Security
1-6020-0750-41 2,500 Digital Cameras 500
Audio/Visual Misc. 500
LCD Monitors 1,500
1-6020-0750-45 300 Phones&Accessories 300
Telco
1-6020-0760-00 $8,675 1-6020-0760-21 7,675 Konica Minolta Copier/Printer Supplies for 125
Office Expense Printer Supplies Konca Minolta Copier/Printer Supplies in 50
HP LaserJet Printers&Copier toners,fusers, 7,500
1-6020-0760-26 1,000 Keyboards 400
Desktop Supplies Mice 200
Blank DVD+R,CD Disc,etc. 200
Misc 200
1-6020-0780-00 $21,500 1-6020-0780-11 2,000 Network/Hardware Consulting 2,000
Professional Services Network/Hardware
Consulting
1-6020-0780-20 18,500 Software Consulting 3,500
Software Consulting GP Consulting 15,000
1-6020-0780-50 1,000 Technical Support 1,000
Technical Support
1-6020-0810-00 $3,200 1-6020-0810-00 3,200 ITTechnical Training 3,200
Professional Training
Development
1-6020-0830-00 $4,400 1-6020-0830-00 4,400 Interop(April/May) 800
Travel&Conferences Travel&Conferences Mileage and Travel Reimbursement 300
CityWorks User's Conference (June) 800
WinConnections/DevConnections 2,500
Section Total $272,502
Page 158
Yorba Linda Water District FY 2012113 Budget
IT Budget Section Detail (FY 2012/13)
GIS Section
Primary GL Category I Category Sub Acct No./Sub Category SOW Aail Item Description Detail
1-6030-0620-00 $18,700 1-6030-0620-20 18,700 InfoWater&InfoSewer 2,000
Data Processing Software License Renewals Freeance Annual Software Maintenance 2,000
Arclnfor Concurrent Use Primary 3,500
ArcEditor Concurrent(2) 3,200
ArcGIS Server Standard Enterprise Up to 4 6,000
ArcView Single Use Primary Maintenance S00
AutoCAD&Map 3Dv2010 Renewal Licenses 1,500
1-6030-0760-00 $1,500 1-6030-0760-21 1,500 Atlas Reprint Supplies(large format 24x36, 1,500
Office Expense Printer Supplies 11x17)
1-6030-0830-00 $200 1-6030-0830-00 200 Mileage and Travel Reimbursement 200
Travel&Conferences Travel&Conferences
Section Total $20,400
Page 159
Yorba Linda Water District FY 2012113 Budget
IT Budget Section Detail (FY 2012/13)
SCADA Section
Primary GL Category Category Total Sub Acct NojSub Category Sub Acct Detail Rem Description Detail
I Total Amt
1-6040-0600-00 $26,900 1-6040-0600-30 5,500 Cisco Smartnet premium(for Cisco 1842 1,500
Contractual Services W a rra nti es&Servi ce Del I Servers Service contracts 1,500
Contracts Cisco Smartnet premium(for Cisco 3825 2,500
1-6040-0600-34 21,400 AT&T Circuits(T1,DSO's,1MB's) 21,400
Communication Lines
1-6040-0620-00 $30,500 1-6040-0620-10 1,600 HMI Reports&Misc.software 1,600
Data Processing Software Purchases
1-6040-0620-20 28,900 PLC Programing Support- 6,500
Software License Renewals Wonderware Premium Support 22,400
1-6040-0640-00 $480 1-6040-0640-00 480 AWWA 230
Dues,Memberships, Dues,Memberships, International Society of Automation 250
Subscriptions Subscriptions
1-6040-0710-00 $11,875 1-6040-0710-50 3,200 Electrical Supplies 3,200
Materials Electrical Supplies
1-6040-0710-60 1,200 Hardware Supplies 1,200
Hardware Supplies
1-6040-0710-78 7,475 Integral Manflods for Flow&Pressure Meters 975
Meters&Sensors Level Indicators 4,000
Flow Meter 2,500
1-6040-0730-00 $69,570 1-6040-0730-15 1,800 Fl ow Meter Ca I i brati on 1,800
Maintenance Flow Meter Calibration
1-6040-0730-20 16,000 Electrical General Maintenance 16,000
Electrical General
1-6040-0730-30 4,650 Conduit Replacement/Wiring Replacement/ 4,650
Cabling&WAN WAN Com
Communication
1-6040-0730-40 5,000 Radio repairs&Servicing 5,000
Radio repairs&Servicing
1-6040-0730-45 16,900 M340 system/PLC's 11,000
PLC Hardware Module replacements 3,100
Terminal Blocks/Other parts 1,500
Powers uppl i es&componets 500
Signal Conditioners-Converters 800
1-6040-0730-52 10,000 PLC-SCADA Modifications 10,000
PLC Software
1-6040-0730-55 1,800 Security&Gas detectors 1,800
Security&Gas detectors
1-6040-0730-60 5,420 UPS&Back-up Power systems(Redundant 5,420
UPS&Back-up Power 24Vdc Power
1-6040-0730-61 3,000 Cooling&A/C Service 3,000
Cooling A/C Servicing
1-6040-0730-62 5,000 Instrumentation 5,000
Instrumentation
Page 160
Yorba Linda Water District FY 2012113 Budget
IT Budget Section Detail (FY 2012/13)
SCADA Section, Continued
Primary GL Category Category Total Sub Acct No./Sub Category Sub Acct Detail Item Descripti etail
1-6040-0750-00 $26,850 1-6040-0750-09 6,000 Field Routers,Switches,Fiber Device Servers, 6,000
Non-Capital Equipment Networking Equipment Mod
1-6040-0750-30 1,550 Tools&Equipment 1,550
Tools&Equipment
1-6040-0750-35 2,500 Security 2,500
Security
1-6040-0750-55 5,000 PLCs&Panels 5,000
PLCs&Panels
1-6040-0750-65 8,000 Electrical Upgrades 8,000
Electrical Upgrades
1-6040-0750-70 3,800 (Radio)OC66 3,800
RedundantSCADA
1-6040-0760-00 $300 1-6040-0760-30 300 Manuals/Books/Magazines 300
Office Expense Books&Publications
1-6040-0780-00 $21,500 1-6040-0780-20 21,500 PLC program Conversions to Unity 10,500
Professional Services Softwa re Cons u I ti ng SCADA system programing 11,000
1-6040-0810-00 $4,300 1-6040-0810-00 4,300 Wonderwa re trai ni ng 2,400
Professional Tra i ni ng PLC progra mi ng tra i ni ng 1,400
Development Awwa training 500
1-6040-0830-00 $1,400 1-6040-0830-00 1,400 Awwa Conference 1,400
Travel&Conferences Travel &Conferences
Section Total $193,675
Page 161
Yorba Linda Water District FY 2012113 Budget
Supplies & Services Summary by Department Section
FY 2012/13
IT Department
Board of Directors
Operations
GIS
5CA DA
uman Resources
Information
Systems
Administration
Finance
Engineering
Page 162
Yorba Linda Water District FY 2012113 Budget
Operations
Page 163
Yorba Linda Water District FY 2012113 Budget
Department Organization Chart
Operations Department
=�j
-.j
� ®I
I
.-J
® Yorba Linda
Water District
Organization Chart lob Classification Legend
FY 2011/12 Management Part-Time Supervisory/Confidential Bargaining Unit
Page 164
Yorba Linda Water District FY 2012113 Budget
Operations Sections & Responsibilities
Due to the complexity of the Yorba Linda Water District's distribution and treatment
systems, the California Department of Public Health Services (CDPHS) has classified
the system at a Distribution Level 5, and a Treatment Level 2 system.
The Operations Department is delegated the responsibilities of maintaining and
overseeing the District's water storage, production, pumping and distribution systems;
sewer collection systems; production water wells and related equipment; fleet rolling
stock and stationary equipment mechanical maintenance. These responsibilities are
achieved through the following sections.
Section Responsibilities
OPERATIONS ADMINISTRATION
The Operations Administration section is composed of three employees and their
activities include the day-to-day supervision and administration of water and sewer
maintenance, water production, materials procurement and inventory work. The
department's safety and risk management program are also undertaken in this section.
WATER OPERATIONS AND MAINTENANCE
This section is separated into specific areas and duties that are assigned to three
crews: Leak Crew, Valve Crew and Hydrant Crew. Personnel are cross trained and
are assigned to crews based on workloads and demands. The crews do not perform
only single duties, but rather deal with other related aspects of the crew's primary
assignments. An example of the duties and an estimate of the number of work tasks for
each crew, based on a 12 month period, are as follows:
• Leak Crew - composed of five crew members; conducts repairs to approximately
22 main line breaks and 50 service lines, and replacement of 150 lines;
replacement of 120 Angle Meter Stops (AMS) valves; installation of 140 new
meters; and replacement of 150 stuck meters.
• Valve Crew - composed of six crew members. This crew operates, as part of the
District's Preventive Maintenance (PM) program, one half of the District's 10,706
system valves, repairs approximately 30 valves and replaces approximately fifty
valves annually. Additionally, this crew is called upon to perform valve
operations for approximately 20 major line shut downs or isolations required to
accommodate construction tie-ins to the system by contractors.
Page 165
Yorba Linda Water District FY 2012113 Budget
Operations Sections & Responsibilities, Continued
• Fire Hydrant Crew - composed of seven staff members. This crew services all of
the District's fire hydrants (3,881) annually. Nonfunctional hydrants, when
detected, are repaired or replaced immediately. It is estimated that approximately
100 hydrants will need repair and approximately 50 will be replaced during the
coming fiscal year.
This crew's additional related duties include:
• Servicing Air Vac Air Release (AVAR) valves — The crew services
approximately 330 system AVARs annually. It is estimated that
approximately eight will be repaired and fifteen will be replaced during the
year.
• Water Main Flushing — The crew flushes all dead end mains (155) twice
per year. Additionally, the crew performs any formal flushing requests
which average about fifty per year.
• Servicing of system Pressure Control Valves (PCVs). Setting and
servicing is done annually to approximately 150 valves. Additionally, PCV
adjustments are made as requests arise from the Production Division.
• Fire Flow Testing - This crew conducts the physical hydrant testing when
requested by the District's Engineering Department. There is an average
of twelve flow tests per year.
• Field Customer Service Calls — The crew immediately responds to calls
regarding water system complaints or problems. Each call is responded
to with appropriate corrective action. Contact is made to inform the caller
of the District's action in resolving the problem. The combined number of
calls handled by this crew and the after hours standby staff is in the area
of 1,200 calls annually.
SEWER OPERATIONS AND MAINTENANCE
This section is charged with the operation and maintenance of the District's sewer
collection system and the related assets. Methods and means for collection system
maintenance fall within the duties of the sewer crew.
Page 166
Yorba Linda Water District FY 2012113 Budget
Operations Sections & Responsibilities, Continued
• Sewer Collection Crew — consists of seven members. This crew performs
maintenance tasks that are intended to keep the collection system performing as
designed and to extend the life of assets where possible. The system
maintenance tasks are as follows:
• Main line cleaning — The crew cleans approximately 235 miles of sewer
main lines annually. This maintenance includes cutting of intrusive tree
roots from the sewer lines where encountered.
• Enhanced Maintenance Areas (EMAs) — EMAs are those areas that
require attention more than just once per year. The District has 45 EMAs
that are cleaned quarterly and 49 that are cleaned monthly.
• CCTV Inspection — Inspection of the District's sewer lines is conducted at
a rate of one sixth of the system or 39 miles yearly. Damage found to the
main lines is prioritized for repair and dealt with accordingly.
• Approximately twenty four line repairs were completed in addition to eight
manholes being rehabilitated during fiscal year 2011-2012.
• Sewage Lift Stations — Two sewage lift stations are operated and
maintained by this crew. They assure the stations are operational and
respond to any station SCADA alarms.
WATER PRODUCTION
The primary objective of the production section is to supply quality drinking water on a
daily basis that meets and or exceeds the California Department of Health Services
drinking water standards at the most economical cost to our customers. The Production
Section, which consists of five staff members, is responsible for the operation and
maintenance of the District's water supply, water connivance, water storage, water
disinfection, and water treatment systems.
The primary assets in the distribution system includes 38 booster pumps, 9 water wells,
6 chlorine generating systems, 12 chlorine analyzers, 3 import water connections, 14
reservoirs, 2 reservoir mixing systems, 54 pressure regulating stations, 2 stationary
backup power generators, 3 trailer mounted emergency pumps, and 1 trailer mounted
emergency generator.
Page 167
Yorba Linda Water District FY 2012113 Budget
Operations Sections & Responsibilities, Continued
Activities performed by the production section include, overseeing and or performing the
operation and maintenance of the system's assets, ensuring reservoirs have sufficient
water supplies to meet the daily demands, monitoring water quality, chlorine disinfection
levels, power demands, water supply allocations, and weather patterns and ensuring
the District's water supply and facilities are secured from potential threats and
contaminations.
The water system is operated and maintained 24 hours per day, 365 days per year.
This is done by utilizing a Supervisory Control and Data Acquisition, (SCADA) system
equipped with alarm notifications. It is critical to the operation of the water system for
the Production Section and the IT Department to work very closely with common goals
to maintain the SCADA infrastructure and set up control strategies that best support the
operational goals of the District. Some of the SCADA infrastructure includes human
machine interface (HMI's), level and pressure transmitters, flow meters, chlorine
analyzers and program software updates.
MECHANICAL SERVICES
This section is composed of three mechanics, which provide for the maintenance and
repair to the District's vehicle fleet, heavy equipment, stationary engines, pumps, and
assorted small equipment. Additionally, they provide interface and compliance reporting
to regulatory agencies such as: AQMD, CARB, OCFA, EAP, BAR and OCHCA on
behalf of YLWD. This section is responsible for the District's following assets:
Rolling Stock:
• Maintains 54 vehicles, including 2 sewer combo trucks, 1 hydro excavator and 4
dump trucks, 3 backhoes, 1 forklift, and 12 trailers used for emergency pumps,
generator, light boards, air compressors, etc.
Small Equipment:
• Maintains over 60 pieces of small equipment including pneumatic pavement
breakers, soil tamps, water pumps, electrical generators, air compressors,
concrete and wood saws, etc.
Large Stationary Internal Combustion Engines:
• Maintains the engines that are the prime movers for 2 large generators, 4 deep
well water pumps, and 8 water system booster pumps.
Page 168
Yorba Linda Water District FY 2012113 Budget
Operations Sections & Responsibilities, Continued
FACILITIES MAINTENANCE
One staff member oversees this section and is responsible for the maintenance and
upkeep of District buildings and facilities sites. The staff interfaces and oversees work
of hired contractors as it relates to facility maintenance.
• Landscape Maintenance - all services both to maintain the District's primary site
as well as performing weekly, monthly, and quarterly tasks at all of the District's
pump and reservoir locations.
• Electrical Repairs - all repairs to building lighting both inside and out in addition to
any electrical problems at other District sites.
• Janitorial Maintenance - interface and oversight in assurance that contract terms
are being met.
• AC and Heating - oversight for service scheduled quarterly at the Mira Loma
facility, including the warehouse and operations buildings.
• Fire sprinkler and equipment inspection required per OCFA's annual reporting
requirements.
• Responsible for the hiring of contractors to provide road and compound type
repairs, and miscellaneous fence and building repairs.
• Staff in this section works with the Public Affairs staff to support District activities
such as coordinating bottle water deliveries and setting up for special events, etc.
• Current projects include working with the Production Division in repairing and
painting fencing at reservoir sites. This is part of an ongoing upkeep program at
these sites.
Page 169
Yorba Linda Water District FY 2012113 Budget
Operations Sections & Responsibilities, Continued
Strategic Plan Objectives/Goals
Objective/Goal
Evaluate How Each Department Might Make Further Use of Existing Technology
Provide Support and Encourage Employee Training
Establish Career Development Expectations of Existing Employees
Develop Methodologies to Assist Employees in Attaining Career Expectations
Performance Measures
2.50 Average CIZ Residuals by Reservoir
2.00
i
1.50
1.00
0.50
0.00
2008-2009 2009-2010 2010-2011
Initial MET Supply Level �Springview F Quarter Horse Little Canyon
Chino Hills Santiago Hidden Hills Bryant Ranch
�Elk Mnt. ,Camino de Bryant -0—Minimum
Note: Average C12 Residuals by Reservoir is for import water reservoirs only.
Page 170
Yorba Linda Water District FY 2012113 Budget
Operations Sections & Responsibilities, Continued
56.0% Water Composition
54.0%
52.0%
50.0%
48.0%
46.0% i
44.0% i
42.0% 1
40.0%
2008-2009 .
2009-2010
2010-2011
IN BPP Goal Actual Ground Water Actual Import Water
Water Consumption
8000
Ln 7000
6000
L
0 5000 6441 6190
4000
0
3000
2000
1000
0
2008-2009 2009-2010 2010-2011
Page 171
Yorba Linda Water District FY 2012113 Budget
Operations Personnel Summary
Budgeted Positions
Proposed
Department FY 2007/08 FY 2008/09 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13
Administration
Operations Assistant - - 1.0 1.0 - -
Operations Assistant/Storekeeper - - - - 1.0 1.0
Operations Manager 1.0 1.0 1.0 1.0 1.0 1.0
Operations Secretary 1.0 1.0 - - - -
Water Maintenance Supt 1.0 1.0 1.0 1.0 1.0 1.0
3.0 3.0 3.0 3.0 3.0 3.0
Water Operations&Maintenance
Meter Technician 1.0 1.0 - - - -
Mtce Distribution Operator II 5.0 5.0 5.0 5.0 5.0 7.0
Mtce Distribution Operator III 3.0 3.0 2.0 3.0 3.0 3.0
Maintenance Worker 1 6.0 6.0 6.0 6.0 6.0 5.0
Sr. Mtce Distribution Operator 3.0 3.0 3.0 3.0 3.0 3.0
18.0 18.0 16.0 17.0 17.0 18.0
Sewer Operations&Maintenance
Mtce Distribution Operator 11 2.0 2.0 2.0 1.0 1.0 1.0
Mtce Distribution Operator 111 1.0 1.0 1.0 1.0 1.0 1.0
Maintenance Worker 1 1.0 1.0 1.0 2.0 5.0 4.0
Sr. Mtce Distribution Operator 1.0 1.0 1.0 1.0 1.0 1.0
5.0 5.0 5.0 5.0 8.0 7.0
Water Production
Chief Plant Operator 1.0 1.0 1.0 1.0 1.0 1.0
Instrumentation Technician 1.0 1.0 - - - -
Senior Plant Operator 1.0 1.0 1.0 1.0 1.0 1.0
Mtce Distribution Operator II - - - 1.0 - -
Mtce Distribution Operator III 1.0 1.0 1.0 - - -
Maintenance Worker 1 1.0 1.0 1.0 - - -
Plant Operator II 4.0 4.0 3.0 3.0 3.0 3.0
SCADA Administrator 1.0 1.0 - - - -
10.0 10.0 7.0 6.0 5.0 5.0
Mechanical Services
Mechanic 1 1.0 1.0 - - - -
Mechanic 11 - - 1.0 1.0 1.0 1.0
Mechanic 111 1.0 1.0 1.0 1.0 1.0 1.0
Senior Fleet Mechanic 1.0 1.0 1.0 1.0 1.0 1.0
3.0 3.0 3.0 3.0 3.0 3.0
Facilities Maintenance
Facilities Maintenance 1.0 1.0 1.0 1.0 1.0 1.0
1.0 1.0 1.0 1.0 1.0 1.0
Department Totals 40.0 40.0 35.0 35.0 37.0 37.0
Page 172
Yorba Linda Water District FY 2012113 Budget
Operations Department Budget (FY 2012/13)
FY 2011112 FY 2012/13
Amended Budget
Expenses (Operating)
Supplies & Services
Communications $ 3,400 $ 3,500
Contractual Services $ 171,200 $ 170,600
Dues & Memberships $ 2,725 $ 2,175
Fees & Permits $ 38,850 $ 31 ,100
Materials $ 351,100 $ 460,750
District Activities & Events $ 2,000 $ 500
Maintenance $ 406,500 $ 305,400
Non-Capital Equipment $ 30,800 $ 39,100
Office Expense $ 10,900 $ 9,000
Professional Services $ 29,000 $ 10,000
Professional Development $ 15,925 $ 16,000
Travel & Conferences $ 5,100 $ 4,900
Utilities $ 123,500 $ 85,000
Vehicle Expense $ 356,550 $ 333,900
Supplies & Services Sub-Total $ 1,547,550 $ 1,471,925
Page 173
Yorba Linda Water District FY 2012113 Budget
Operations Budget Section Detail (FY 2012/13)
Administration Section
Primary GIL Category �.�Detail Item Description
1-5010-0640-00 $1,175 1-5010-0640-00 1,175 CESAMembership "55
Dues,Memberships, Dues,Memberships, AWWA Memberships 400
Subscriptions Subscriptions CW EA Memberships 220
OCWA Memberships 50
WEF Memberships 450
1-5010-0710-00 $8,600 1-5010-0710-65 8,600 PPE Equipment 8,600
Materials PPE Equipment
1-5010-0715-00 $500 1-5010-0715-50 500 Meeting Supplies 500
District Activities and Meeti ng Suppl ies
Events
1-5010-0760-00 $8,800 1-5010-0760-00 3,000 MiscSupplies 3,000
Office Expense Office Expense
1-5010-0760-10 500 Paper Supplies 500
Paper
1-5010-0760-20 800 Printer Ink 800
Printer Ink
1-5010-0760-30 500 Manuals/Books/Magazines 500
Books&Publications
1-5010-0760-40 4,000 Breakroom Supplies 4,000
Breakroom Supplies
1-5010-0780-00 $10,000 1-5010-0780-19 10,000 Joint Tabletop Exercises 10,000
Professional Services Emergency Service
Consultant
1-5010-0810-00 $1,800 1-5010-0810-20 1,000 Job Training 1,000
Professional Job Training
Development 1-5010-0810-30 500 Emergency Response 500
Emergency Response
1-5010-0810-40 300 Certificate Reimbursement 300
Certificate Reimbursment
1-5010-0830-00 $900 1-5010-0830-10 100 Travel 100
Travel&Conferences Travel
1-5010-0830-30 300 Meals 300
Meals
1-5010-0830-40 500 Registration 500
Registration
Section Total j$31,775
Page 174
Yorba Linda Water District FY 2012113 Budget
Operation Budget Section Detail (FY 2012/13)
Water Operation & Maintenance Section
a.
1-5020-0600-00 $6,000 1-5020-0600-50 6,000 Uniforms 6,000
Contractual Services Uniforms
1-5020-0645-00 $19,000 1-5020-0645-25 1,500 NPDES Deminimus(RWQCB) 1,500
Fees&Permits NPDES/RWQCB
1-5020-0645-45 12,000 Landfill(Ora nge County&Dan Coop) 12,000
Landfill(Orange County&
Dan Copp)
1-5020-0645-55 5,500 Encroachment Permits 5,500
Encroachment Permits
1-5020-0640-00 $300 1-5020-0640-00 300 AWWA Memberships 300
Dues,Memberships, Dues,Memberships,
Subscriptions Subscriptions
1-5020-0710-00 $350,400 1-5020-0710-05 30,000 Road Material 30,000
Materials Road Material
1-5020-0710-13 6,000 Air-Vac parts 6,000
Air-Vac Parts
1-5020-0710-15 5,000 Cla Valve Parts 5,000
Cla-Valve Parts
1-5020-0710-25 60,000 Hydrant Repair Parts 60,000
Hydrant Repair Parts
1-5020-0710-30 50,000 Va Ive Repa i r Parts 50,000
Va Ive Repa i r Parts
1-5020-0710-40 80,000 Replacement Meters 80,000
Replacement Meters
1-5020-0710-50 12,400 MXU's 12,400
Replacement MXU
1-5020-0710-55 6,000 Meter Boxes/Lids/Vaults 6,000
Meter Boxes/Lids/Vaults
1-5020-0710-60 6,000 Hardware Supplies 6,000
Hardware Supplies
1-5020-0710-65 500 PPE Equipment 500
PPE Equipment
1-5020-0710-81 1,000 Welding Supplies 1,000
Welding Supplies
1-5020-0710-85 2,000 Cleaning/Painting Supplies 2,000
Cleaning/Painting
Supplies
1-5020-0710-90 80,000 Water Service Repair Parts 80,000
Water Service Repair
Pa its
1-5020-0710-94 9,000 Miscellaneous Warehouse Parts 9,000
Miscellaneous
1-5020-0710-96 1,500 Ready Mix Concrete 1,500
Ready Mix Concrete
1-5020-0710-98 1,000 Landscape Supplies 1,000
Landscape Supplies
Page 175
Yorba Linda Water District FY 2012113 Budget
Operation Budget Section Detail (FY 2012/13)
Water Operation & Maintenance Section, Continued
1-5020-0730-00 $185,700 1-5020-0730-66 165,000 Asphalt Paving 165,000
Maintenance Asphalt Paving
1-5020-0730-67 20,000 Concrete Repair 20,000
Concrete Repair
1-5020-0730-72 700 Safety Equipment Repairs 700
Safety Equipment Repairs
1-5020-0750-00 $5,500 1-5020-0750-15 500 Equipment Rental 500
Non-Capital Equipment Equipment Rental
1-5020-0750-30 3,000 Tool&Equipment 3,000
Tool&Equipment
1-5020-0750-50 2,000 Traffic Cones,Barricades,and Signs 2,000
Safety Equipment
1-5020-0810-00 $9,000 1-5020-0810-05 500 Safety 500
Professional Safety
Development 1-5020-0810-20 7,500 Job Training 7,500
Job Training
1-5020-0810-40 1,000 Certificate Reimbursement 1,000
Certificate Reimbursment
1-5020-0830-00 $1,000 1-5020-0830-10 300 Travel 300
Travel&Conferences Travel
1-5020-0830-30 200 Meals 200
Meals
1-5020-0830-40 500 Registration 500
Registration
Section Total $576,900
Page 176
Yorba Linda Water District FY 2012113 Budget
Operation Budget Section Detail (FY 2012/13)
Sewer Operation & Maintenance Section
Primary GL Category Category Total Sub Acct No./Sub Category Sub Acct tail Item Description Detail
Total Amt
2-5030-0580-00 $2,000 2-5030-0580-00 2,000 FOG Materials 2,000
Communications Communications
2-5030-0600-00 $1,400 2-5030-0600-50 1,400 Uniforms 1,400
Contractual Services Uniforms
2-5030-0645-00 $3,600 2-5030-0645-00 700 FOG Inspections&Fees(OCSD) 700
Fees&Permits Fees&Permits
2-5030-0645-30 1,900 WDR-SSO(SWRCB) 1,900
WDR-SSO(SW RCB)
2-5030-0645-55 1,000 Encroachment Permits 1,000
Encroachment Permits
2-5030-0640-00 $300 2-5030-0640-00 300 CWEA Memberships 300
Dues,Memberships, Dues,Memberships,
Subscriptions Subscriptions
2-5030-0710-00 $31,500 2-5030-0710-60 1,000 Hardware Supplies 1,000
Materials Hardware Supplies
2-5030-0710-72 500 Calibration Supplies 500
Calibration Supplies
2-5030-0710-92 30,000 Sewer Main Repair Parts 30,000
Sewer Main Repair Parts
2-5030-0730-00 $63,700 2-5030-0730-59 40,000 Sewer Line Repa i rs 40,000
Maintenance Sewer Line Repa i rs
2-5030-0730-65 8,000 Vector Control in Manholes 8,000
Vector Control In
Manholes
2-5030-0730-67 5,000 Concrete Repair 5,000
Concrete Repair
2-5030-0730-71 10,000 CCTV Repa irs 10,000
CCTV Repa i rs
2-5030-0730-72 700 Safety Equipment Repairs 700
Safety Equipment Repairs
Page 177
ElYorba Linda Water District FY 2012113 Budget
Operation Budget Section Detail (FY 2012/13)
Sewer Operation & Maintenance Section, Continued
Primary GIL Category Category Total Sub Acct NojSub Category Sub Acct Detail Item Description W-
2-5030-0750-00 $12,000 2-5030-0750-30 10,000 Tools&Equipment 10,000
Non-Capital Equipment Tools&Equipment
2-5030-0750-50 2,000 Traffic Cones,Barricades,and Signs 2,000
Safety Equipment
2-5030-0810-00 $2,500 2-5030-0810-05 200 Safety 200
Professional Safety
Development 2-5030-0810-20 2,000 Job Training 2,000
Job Traini ng
2-5030-0810-40 300 Certificate Reimbursement 300
Certificate Reimbursment
2-5030-0830-00 $600 2-5030-0830-10 200 Travel 200
Travel&Conferences Travel
2-5030-0830-30 100 Meals 100
Meals
2-5030-0830-40 300 Registration 300
Registration
2-5030-0890-00 $51,500 2-5030-0890-46 25,000 CPS-Sewer Vehicle Maint 25,000
Vehicle Expenses Vehicle Expense:Sewer
Vehicle Maintenance
2-5030-0890-47 1,000 OPS-Sewer-Equipment Maintenance 1,000
Vehicle Expense:Sewer
Equipment Maintenance
2-5030-0890-48 8,000 CPS-Sewer-Gas 8,000
Vehicle Expense:Sewer
Gas
2-5030-0890-49 17,500 OPS-Sewer-Diesel 17,500
Vehicle Expense:Sewer
Diesel
Section Total 1 $169,100
Page 178
Yorba Linda Water District FY 2012113 Budget
Operation Budget Section Detail (FY 2012113)
Water Production Section
Total Primary GIL Category Category Total Sub Acct No./Sub Category SubAcct Detail Item Description Detail
1-5040-0600-00 $10,8001-5040-0600-25 9,000 Distribution System Disinfection 9,000
Contractual Services Distribution System
Disinfection
1-5040-0600-45 1,000 Pest Control Service 1,000
Pest Control Service
1-5040-0600-50 800 Uniforms 800
Uniforms
1-5040-0640-00 $400 1-5040-0640-00 400 AWWA Memberships 350
Dues,Memberships, Dues,Memberships, OCWAMemberships 50
Subscriptions Subscriptions
1-5040-0710-00 $54,500 1-5040-0710-17 6,000 Pump Parts 6,000
Materials Pump Repair Parts
1-5040-0710-35 8,000 CL2 Parts 8,000
CL2 Parts
1-5040-0710-60 1,000 Hardware Supplies 1,000
Hardware Supplies
1-5040-0710-75 34,000 Salt 34,000
Salt
1-5040-0710-84 5,000 Va Ives,Gauges,AV,etc. 5,000
Production Repair Parts
1-5040-0710-85 500 Cleaning/Painting Supplies 500
Cleaning/Painting
Supplies
1-5040-0730-00 $19,000 1-5040-0730-05 3,000 CL2 System Service 3,000
Maintenance CL2 System Service
1-5040-0730-20 5,000 Electric General Maintenance 5,000
Electrical General
1-5040-0730-25 6,000 Reservoir Inspections&Cleaning 6,000
Reservoir Inspections&
Cleaning
1-5040-0730-75 5,000 Pump Station Repairs 5,000
Pu mp Stati on Repairs
1-5040-0750-00 $11,000 1-5040-0750-30 1,000 Tools&Equipment 1,000
Non-Capital Equipment Tools&Equipment
1-5040-0750-90 10,000 Hoses/Fittings/Cabling for Pumps/Generators 10,000
Emergency Equipment
Supplies
1-5040-0760-00 $200 1-5040-0760-30 200 Manuals/Books/Magazines 200
Office Expense Books&Publications
1-5040-0810-00 $2,000 1-5040-0810-05 500 Safety 500
Professional Safety
Development 1-5040-0810-20 1,000 Job Training 1,000
Job Trai ning
1-5040-0810-40 500 Certificate Reimbursment 500
Certificate Reimbursment
1-5040-0830-00 $2,400 1-5040-0830-10 700 Travel 200
Travel&Conferences Travel City Works User Conference 500
1-5040-0830-20 500 City Works User Conference 500
Lodging
1-5040-0830-30 200 Meals 200
Meals
1-5040-0830-40 1,000 City Works User Conference 500
Registration lRegistration 500
Section Total $100,300
Page 179
Yorba Linda Water District FY 2012113 Budget
Operation Budget Section Detail (FY 2012/13)
Mechanical Services Section
Detail Primary GL Category Category Total[',b Acct No./Sub Category Sub Acct Detail Item Description
Total Amt
1-5050-0580-00 $1,000 1-5050-0580-00 1,000 Communications 1,000
Communications Communications
1-5050-0600-00 $1,400 1-5050-0600-50 1,400 Uniforms 1,400
Contractual Services Uniforms
1-5050-0645-00 $6,500 1-5050-0645-05 5,000 AQMD Permits 5,000
Fees&Permits AQMD Permits
1-5050-0645-15 300 E.P.A.Fees 300
E.P.A..Fees
1-5050-0645-60 1,200 C.A.R.13 Fee 1,200
CARB Fees
1-5050-0710-00 $6,500 1-5050-0710-60 2,000 Hardware Supplies 2,000
Materials Hardware Supplies
1-5050-0710-65 500 PPE Equipment 500
PPE Equipment
1-5050-0710-80 3,000 Mech.Shop Supplies 3,000
Mech.Shop Supplies
1-5050-0710-81 1,000 Welding Supplies 1,000
Welding Supplies
1-5050-0750-00 $10,000 1-5050-0750-40 10,000 Misc Mech Shop Equipment/Tools 5,000
Non-Capital Equipment Mech Shop Equipment Power Train Lift 5,000
1-5050-0810-00 $500 1-5050-0810-20 250 Job Training 250
Professional Job Training
Development 1-5050-0810-40 250 Certificate Rei mbursment 250
Certificate Reimbursment
Page 180
Yorba Linda Water District FY 2012113 Budget
Operation Budget Section Detail (FY 2012/13)
Mechanical Services Section, Continued
Detail Primary GIL Category Category Total Sub Acct No./Sub Category Sub Acct Detail Item Description I Total Amt
1-5050-0890-00 $282,400 1-5050-0890-10 950 Admin-Gas 950
VEHICLE EXPENSES Admin-Gas
1-5050-0890-11 750 Admin-VehicleMaint 750
Admin-Vehicle Maint
1-5050-0890-20 12,000 Finance-Gas 12,000
Finance-Gas
1-5050-0890-21 4,000 Finance-Vehicle Maint 4,000
Finance-Vehicle Maint
1-5050-0890-30 10,200 Engineering-Gas 10,200
Engineering-Gas
1-5050-0890-31 4,000 Engineering-Vehicle Maint 4,000
Engineering-Vehicle
Maint
1-5050-0890-40 1,500 OPS-Admin Vehicle Maint 1,500
OPS-Admin Vehicle Maint
1-5050-0890-41 4,000 CPS Admin Gas 4,000
CPS-Admin Gas
1-5050-0890-42 50,000 OPS Water Vehicle Maintenance 50,000
CPS-Water-Vehicle
1-5050-0890-43 6,000 CPS-Water Equipment Maintenance 6,000
CPS-Water-Equipement
1-5050-0890-44 69,000 OPS-Water-Gas 69,000
OPS-Water-Gas
1-5050-0890-45 18,500 OPS-Water-Diesel 18,500
CPS-Water-Diesel
1-5050-0890-50 8,000 CPS-Production Vehicle Maint 8,000
CPS-Production Vehicle
1-5050-0890-51 500 CPS-ProductionEquipmentMaint 500
CPS-Production
1-5050-0890-52 15,800 CPS-Production-Gas 15,800
OPS-Production-Gas
1-5050-0890-53 2,500 CPS Mech Svcs-Vehicle Maint 2,500
OPS-Mech Svcs-Vehicle
1-5050-0890-54 3,500 OPS-Mech Svcs-Gas 3,500
CPS-Mech Svcs-Gas
1-5050-0890-55 1,000 OPS-Facilities-VehicleMaint 1,000
OPS-Facilities-Vehicle
1-5050-0890-56 2,000 CPS-Facilities-Gas 2,000
OPS-Facilities-Gas
1-5050-0890-57 3,000 OPS-Tool Repair 3,000
OPS-Tool Repair
1-5050-0890-70 2,000 IT-Vehicle Maintenance 2,000
IT-Vehicle Mtce
1-5050-0890-71 2,200 IT-Gas 2,200
IT-Gas
1-5050-0890-80 50,000 Stationary Engine Maint 50,000
Stationary Engine Maint
1-5050-0890-81 9,000 Stationary Engine Emissions Testing 9,000
Stationary Engine
1-5050-0890-90 2,000 Haz Mat Disposal 2,000
Hazardous Materials
Section Total $308,300
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Yorba Linda Water District FY 2012113 Budget
Operation Budget Section Detail (FY 2012/13)
Facilities Maintenance Section
Primary GIL Category Category Total Sub Acct NojSub Category Sub Acct i- Description Detail
1-5060-0580-00 $500 1-5060-0580-00 500 Advertising 500
Communications Communications
1-5060-0600-00 $151,000 1-5060-0600-05 15,000 AC&Heating 15,000
Contractual Services AC&Heating
1-5060-0600-29 5,000 Disposal Service 5,000
Disposal Service
1-5060-0600-35 75,000 Janitorial Service 75,000
Janitorial Service
1-5060-0600-40 50,000 Landscape Service 50,000
Landscape Service
1-5060-0600-45 2,500 Pest Control Service 2,500
Pest Control Service
1-5060-0600-50 3,500 Uniforms&Mats 3,500
Uniforms
1-5060-0645-00 $2,000 1-5060-0645-35 2,000 Haz Mat Fees(OCFA),Permits 2,000
Fees&Permits Haz Mat Fees(OCFA)
1-5060-0710-00 $9,250 1-5060-0710-00 2,500 2,500
Materials Materials
1-5060-0710-10 4,000 Building Repair Parts 4,000
Building Repair Parts
1-5060-0710-60 2,500 Hardware Supplies 2,500
Hardware Supplies
1-5060-0710-98 250 Landscape Supplies 250
Landscape Supplies
1-5060-0730-00 $37,000 1-5060-0730-00 7,000 Misc Facility Mtce(Doors,fences,etc.) 7,000
Maintenance Maintenance
1-5060-0730-20 2,500 Electrical Repair Work 2,500
Electrical General
1-5060-0730-35 2,500 Fire Extinguiser Maint/Calibration 2,500
Fire Extinguisher
1-5060-0730-50 20,000 Painting 20,000
Painting&Fencing
1-5060-0730-67 5,000 Concrete Repair 5,000
Concrete Repair
1-5060-0750-00 $600 1-5060-0750-00 100 100
Non-Capital Equipment Non-Capital Equipment
1-5060-0750-30 500 Tools&Equipment 500
Tools&Equipment
1-5060-0810-00 $200 1-5060-0810-20 200 Job Trai ni ng 200
Professional Job Training
Development
1-5060-0870-00 $85,000 1-5060-0870-10 85,000 Electric 85,000
Utilities Electric
Section Total $285,550
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Yorba Linda Water District FY 2012113 Budget
Supplies & Services Summary by Department Section
FY 2012/13
Operations Department
Board of Directors
Water Production
Information
Technology
Sewer
Human Ops
Resources Mechanical
Svcs
Finance
Water 0ps Facilities
Maint.
Administration
Engineering Administration
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Yorba Linda Water District FY 2012113 Budget
Appendix
Page 184
Yorba Linda Water District FY2O12113 Budget
List of Acronyms
AAR — After Action Report
ACP- Asbestos Cement Pipe
ACWA- Association of California Water Agencies
ACWA/JPIA- ACWA's Joint Powers Insurance Authority
AF (af) - Acre Foot (1af = 325,851 gallons)
AFY- Acre Feet per Year (rate of flow)
AMP- Asset Management Plan
AMS- Angle Meter Stop (Service shut off valve before the meter)
AQMD- Air Quality Management District
ASCE- American Society of Civil Engineers
AWWA- American Water Works Association
BEA- Basin Equity Assessment
BMP- Best Management Practices
BPP- Basin Production Percentage
BPS- Booster Pump Station
Brown Act- "Ralph M. Brown Act" enacted by the State Legislature governing all
meetings of legislative bodies of local agencies
CAFR- Comprehensive Annual Financial Report
CALFED- The California and Federal Bay Delta Program. Addresses water
management issues associated with the Bay Delta System
CCR- Consumer Confidence Report
ccf- 100 cubic feet (volume equal to approximately 748 gallons of water). Also used
as one billing unit. Can also be known as "hcf"
CDPH- California State Department of Public Health
CEQA- California Environmental Quality Act
CERCLA- Comprehensive Environmental Response, Compensation and Liability Act
cf- cubic feet (volume equal to 7.48 gallons of water)
CFR- Code of Federal Regulations
cfs- cubic feet per second (rate of flow)
CIP — Capital Improvement Project
CIWQS- California Integrated Water Quality Systems
COG — Continuity of Government
COOP — Continuity of Operations
COP — Critical Infrastructure Protection
CORPs- United States Army Corps of Engineers
CRWUA- Colorado River Water Users Association
CSMFO- California Society of Municipal Finance Officers
CUWA- California Urban Water Agencies
CUWCC- California Urban Water Conservation Council
CWEA- California Water Environment Association
DIP- Ductile Iron Pipe
DO- Dissolved Oxygen
DWR- Department of Water Resources (State)
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Yorba Linda Water District FY 2012113 Budget
List of Acronyms, Continued
EMAC — Emergency Management Assistance Compact
EOC — Emergency Operations Center
EOP — Emergency Operations Plan
ERP — Emergency Response Plan
EPA- Environmental Protection Agency (Federal)
ET- Evapotranspiration Rate (rate water evaporates off plants)
ETOR- Employee Time Off Request
ETWD- El Toro Water District
FEMA- Federal Emergency Management Agency
FOG- Fats Oils & Grease Program
FTE- Full-Time Equivalent (number of employees)
GFOA- Government Finance Officers Association
GIS- Geographic Information System
GPC- Gallons per Capita
GPCD- Gallons per Capita per Day
GPM- Gallons per Minute
GPS- Global Positioning System
GSWC- Golden State Water Company
GW- Groundwater
GWRS- Groundwater Replenishment System (OCWD Water Treatment System)
HP- Horsepower (unit of mechanical energy)
IC — Incident Commander
ICS — Incident Command System
IRWD- Irvine Ranch Water District
IW- Import Water
KW- Kilowatt (unit of electrical energy)
KWh- Kilowatt-hour (rate of energy use or delivery)
LBCWD- Laguna Beach Community Water District
MCL- Maximum Contaminant Level
MCWD- Mesa Consolidated Water District
Met- Metropolitan Water District of Southern California (aka MWD)
MG- Million Gallons
mg/1- Milligrams per liter (unit of concentration equivalent to ppm)
MGD- Million Gallons per Day
MNWD- Moulton Niguel Water District
MOA— Memorandum of Agreement
MOU — Memorandum of Understanding
MWD- Metropolitan Water District of Southern California (aka Met)
MWDOC- Municipal Water District of Orange County
NIMS — National Incident Management System
NPDES- National Pollutant Discharge Elimination Systems
NRP — National Response Plan
NWS- National Weather Service
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Yorba Linda Water District FY 2012113 Budget
List of Acronyms, Continued
OA— Operational Area
OCSD- Orange County Sanitation District
OCWD- Orange County Water District
PIP- Performance Improvement Plan
ppb- parts per billion
ppm- parts per million
ppt- parts per trillion
PRS- Pressure Reducing Station (multiple PRV's usually in a vault)
PRV- Pressure Reducing Valve
REOC — Regional Emergency Operations Center
RFP — Request for Proposal
RO- Reverse Osmosis (treatment)
RWQCB- Regional Water Quality Control Board (State)
S. A.- Seasonally Adjusted
SAR — Santa Ana River
SCADA- Supervisory Control and Data Acquisition system
SCWD- South Coast Water District
SDWA- Safe Drinking Water Act (Federal)
SEMS — Standardized Emergency Management System
SMWD- Santa Margarita Water District
SOC — State Operations Center
SOP — Standard Operating Procedure
SSMP-Sewer System Management Plans
SSO- Sanitary Sewer Overflow
SWP- State Water Project
TCWD- Trabuco Canyon Water District
tds- Total Dissolved Solids
ug/1- Micrograms per liter (unit of concentration equivalent to ppb)
USGS- United States Geological Survey (Federal)
UV- Ultra-Violet Light Radiation (water treatment)
UWMP- Urban Water Management Plan
VCP- Vitrified Clay Pipe (sewer pipe)
WDR- Waste Discharge Requirements (State)
WEF- Water Environment Federation (counterpart to AWWA for the wastewater
industry)
WTP- Water Treatment Plant
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Yorba Linda Water District FY 2012113 Budget
Adam
j
(YLW D Vactor Truck) �.
Page Intentionally Left Blank
Page 188
Yorba Linda Water District FY 2012113 Budget
Glossary of Terms
Accrual Basis of Accounting: The basis of accounting under which transactions are
recognized when they occur, regardless of the timing of cash receipts and
disbursements.
Acre-Foot: The volume of water that will cover one acre to a depth of one foot. One
acre equals 435.6 units or 325,850 gallons.
Appropriation: A funding authorization made by the Board, which permits the District
to incur obligations and to make expenditures of resources.
Assets: Resources owned or held by the District that have monetary value
Balanced Budget: The amount of budgeted expenditures is equal to or less than the
amount of budgeted revenues plus available fund balance.
Bond: A written promise to pay a sum of money on a specific date or dates at a
specified interest rate. The interest payments and the repayment of the principal are
authorized in a District bond resolution. The most common types of bonds are General
Obligation (GO) bonds and Certificates of Participation (COPs). These are frequently
used for construction of large capital projects such as buildings, reservoirs, pipelines
and pump stations.
Capital Budget: The portion of the annual budget that appropriates funds for the
purchase of capital equipment items and capital improvements. These expenditures
are separated from regular operating items, such as salaries and office supplies.
Capital Equipment: Fixed assets such as vehicles, computers, furniture, technical
instruments, equipment, etc. which have a life expectancy of more than 1 year and a
value of greater than $5,000.
Capital Expenditures: Expenditure on an item that meets the meets the District's
$5,000 threshold for capitalization. Also referred to in the Budget as Vehicle and
Equipment (See Capital Equipment)
Capital Improvement: Expenses related to the construction, rehabilitation and
modernization of the District owned and operated infrastructure.
Capital Replacement: Expenses related to major replacements of existing facilities or
systems.
Certificates of Participation (COP): A long-term debt instrument authorized for
construction or acquisition of facilities and equipment.
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Yorba Linda Water District FY2O12113 Budget
Glossary of Terms, Continued
Debt: An obligation resulting from the borrowing of money or from the purchase of
goods and services. These include bonds and accounts payables.
Debt Service: The District's obligation to pay the principal and interest of bonds and
other debt instruments according to a predetermined payment schedule.
Deferred Revenue: Revenue that is not recognized in the period in which received
because they are not "available" until a subsequent period.
Depreciation: An expense recorded to allocate a tangible asset's cost over its useful
life.
Designated: A term that describes assets or equity set aside by action of the Board; as
distinguished from assets or equity set aside in conformity with requirements of donors,
grantors, or creditors.
Enterprise Fund: Fund established to account for the financing or self-supporting
enterprises, such as a utility fund, which render services primarily to the public.
Expenditures/Expenses: A charge incurred, whether paid or unpaid, for operation,
maintenance, interest, and other charges presumed to benefit the current fiscal period.
Fiscal Year: A 12-month period of time to which the annual budget applies and at the
end of which a government determines its financial position and the results of its
operations. The District has specified July 1 to June 30 as its fiscal year.
Fund Equity: See "Net Assets"
Geographic Information System (GIS): A system combining computer hardware,
software, and geographic data for collecting, storing, analyzing and displaying
geographically referenced information.
Generally Accepted Accounting Principles (GAAP): Accounting and financial
reporting standards, conventions, and practices that have authoritative support from
standards-setting bodies such as the Governmental Accounting Standards Board
(GASB) and the Financial Accounting Standards Board.(FASB).
Governmental Account Standards Board (GASB): National advisory board of
accounting standards for public agencies. Identifies procedures, methods and
standards for presenting the financial condition of public agencies.
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Yorba Linda Water District FY2O12113 Budget
Glossary of Terms, Continued
Government Finance Officers Association (GFOA): National organization whose
purpose is to enhance and promote the professional management of governments for
the public benefit by identifying and developing financial policies and best practices and
promoting their use through education, training, facilitation of member networking, and
leadership.
Groundwater Replenishment Assessment: An assessment paid to Orange County
Water District (OCWD) based upon the number of acre-feet of groundwater produced
by the District.
Infrastructure: The accumulated pipelines and storage facilities of the District,
including meters, valves, pumps, filters and other appurtenances, whether constructed
by the District or dedicated by private entities.
Interest Income: Earnings from the investment portfolio.
Liabilities: Present obligations of the District arising from past events.
Locke Ranch Assessment: Charges for the Locke Ranch sewer system, which was
transferred to the District in 1977. The assessment is imposed pursuant to authority in
Water Code Section 31101.5 and adopted in accordance with the requirements of law.
The current assessment is $66.00 per year for a residential or equivalent sewer
connection and is collected on the Orange County tax roll.
Net Assets: The difference between total assets and total liabilities. Increases or
decreases in net assets may serve as a useful indicator of whether the financial position
of the District is strengthening or weakening.
Non-Capital Equipment: Hand tools, furniture and equipment costing $5,000 or less.
Operating Budget: The portion of the budget that pertains to daily operations that
provide basic district services. The operating budget contains appropriations for such
expenditures as personnel, supplies, utilities, materials, travel and fuel, and does not
include purchases of major capital plant or equipment which is budgeted separately in
the Capital Budget.
Operating Expenses: All costs associated with the day-to-day business of the District,
which are not considered capital improvements or debt repayments.
Purchased Import Water: All imported water obtained from Metropolitan Water District
of Southern California (MWD) through the Municipal Water District of Orange County
(MWDOC).
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Yorba Linda Water District FY2O12113 Budget
Glossary of Terms, Continued
QualServe: A voluntary quality improvement program designed exclusively for water
and wastewater agencies.
Reserve Fund: The District maintains Reserve Funds per the District's policy for both
designated and restricted balances. Designated Reserve Funds are "general use"
funds designated by the Board. Restricted Reserve Funds are those that are legally set
aside for a particular purpose due to a legal or contractual commitment and cannot be
used for any other purpose.
Revenue: Monies that the District receives as income. It includes such items as water
sales and sewer fees. Estimated revenues are those expected to be collected during
the fiscal year.
Supervisory Control and Data Acquisition (SCADA): The system that collects
operational data from remote units to monitor and control water and wastewater
systems and facilities throughout the District service area.
Special District: An independent unit of local government organized to perform a
single governmental function or a restricted number of related functions. Yorba Linda
Water District is organized as a special district.
Supplies and Services: The cost of items needed to support the accomplishment of
the activities in a department's programs.
Uncollectible Accounts: Includes write-off of unpaid water and sewer charges.
User Charge: A charge levied against users of a service or purchasers of a product.
Variable Water Costs: Water costs based on a set price per unit but that varies on the
quantity of units bought or produced. Variable water costs for the District are related to
the quantity of import water that the District purchases and the quantity of ground water
pumped from the wells.
Vehicle and Equipment Outlay: Purchases of assets, such as vehicles, equipment
and furniture, which cost over $5,000 each and are depreciated over their useful life.
Page 192
Yorba Linda Water District FY 2012113 Budget
Financial Policies
Introduction
The District's financial policy documents incorporate many of the District's financial
management practices that are used by the District staff as guidelines for operational
and strategic decision-making related to current and future financial matters.
The purpose of establishing these policies is to identify acceptable and unacceptable
courses of action, thus establishing parameters in which the District's fiscal performance
can be reviewed. Some policies are flexible when they are utilized by District staff as
performance measurement tools to monitor the District's finances, while others are
restrictive to emphasize accountability.
The Operating Budget Policy and Revenues and Expenditures Policy are internal
documents, acting as a guideline for staff, and are not reviewed by the Board. The
Financial Reserves Policy and Investment Policy are reviewed by District staff and
Board Members annually, to accommodate minor changes to the existing policy or
major shifts in financial priorities as approved by the District's Board of Directors.
The District's financial policies encompass the following functional areas:
• Operating Budget Policy
• Revenues and Expenditures Policy
• Financial Reserves Policy
• Investment Policy
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Yorba Linda Water District FY 2012113 Budget
Financial Policies, Continued
Operating Budget Policy
The operating budget policy answers some basic questions such as: How is the budget
developed? Who is involved in the budget process? What does the budget include?
Budget Development
The District's budget is developed in accordance with the priorities which are linked to
the District's financial and strategic plans set forth in the District's mission and long-term
goals and objectives. These are found in the District's strategic plan, the needs of the
community, and federal and state laws.
Guidelines with respect to the District's budget are as follows:
• The budget should support the District's mission statement, strategic goals, and
critical priorities
• There should be no deferment of critical maintenance
• The budget should be regarded as a business operating plan
• The budget should balance the needs to pay for the District's cost of providing
services, debt service obligation and capital needs of the District
• Expenses should be budgeted for in appropriate departments to correctly identify
the cost of providing various District functions and services
Budget Form
The District operating and capital budget is developed on an annual basis. Operating
and capital appropriations are approved by the District's Board of Director's. Proposed
revenues and expenditures including debt service expenditures are presented to the
Board of Directors along with comparisons to projected expenditures for the current
year and actual expenditures of the prior two years.
Basis of Budgeting
The accounting for the District is kept on an accrual basis. Revenues are recognized
when earned, and expenses are recognized when incurred. The budgeting for the
District is kept on an accrual basis, with the exception of supplies & services, which are
budgeted on a cash basis.
The District is operated as an enterprise fund, which is an accounting entity that
finances and accounts for the acquisition, operation and maintenance of governmental
facilities and services. It is the District's intention to recover the full costs of supplying
goods and/or services through user-charges.
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Yorba Linda Water District FY 2012113 Budget
Financial Policies, Continued
The District's budget process was developed with a series of goals and objectives in
mind. These goals and objectives are communicated throughout the organization
through several meetings. During the process, the Board of Directors provides priorities
and guidelines to the General Manager. The General Manager then discusses Board
priorities and other future issues and concerns with Department Heads during staff
meetings. Once goals and objectives for the upcoming year are identified, the General
Manager and the District staff start developing the District's budget. Where practical,
the District integrates performance measurement, service level, and productivity
indicators in the District's adopted budget document. The District will continue to
emphasize the importance of meeting each department's goals and objectives in order
to accomplish its long-term goals and objectives.
An increase in the Operating and Capital budget may result in water rate increases. In
order to minimize the impact on the District's rates, revenue requirements are
scrutinized to achieve operating efficiencies and maintain or increase customer service
at the same time. As part of the cost containment efforts, District staff re-visits
operating priorities and reviews internal procedures to included utilizing outside services
when they can offer greater competitive advantages to doing it internally, or investing in
technology to increase productivity and to reduce the need for additional staff.
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Yorba Linda Water District FY 2012113 Budget
Financial Policies, Continued
Revenues and Expenditures Policies
This policy is used as an aid to provide for the consistent provision of essential public
services since revenues and expenditures are the key drivers of the District's
operations. The goal of this policy is to help ensure the financial stability regardless of
the economic situation and to provide information to the Board that revenue and
expenditure practices are consistent with the District's mission and goals.
Revenues Policy
Budgeted revenues are estimated conservatively using an objective and analytical
approach using certain techniques such as historical trends and current information to
maintain consistency, reliability, and reasonableness.
User Charges
User charges are the most important component of the District's revenue portfolio. The
District uses user charges to fund the provision of services provided to its customers.
The District utilizes a cost recovery component to determine how much costs need be
recovered from various customers. The cost of providing various services is used as
the basis for setting rates and fees to the various types of customers served.
The following are guidelines for the user charge setting process:
• User charges are established utilizing a generally accepted cost recovery
methodology that is consistent and legally defendable using the following
approaches: revenue requirement analysis, cost of service analysis, and rate
design analysis.
• Rate designs shall be reflective of the District's Board of Directors' rate setting
objectives.
• Rates shall be set at a level so that the District will collect reliable revenues
through a combination of system access charges and users' commodity rates to
pay for the District's revenue requirement.
• Rates and charges will be reviewed and updated regularly based on factors such
as the impact of inflation, other cost increases, the adequacy of the coverage of
costs and requirements of the rate covenant.
Expenditures Policy
The District's expenditures reflect the Board of Directors' and staff commitment to serve
present and future customers with reliable public services. The Board and Staff believe
that prudent expenditure planning and accountability will ensure fiscal stability.
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Yorba Linda Water District FY 2012113 Budget
Financial Policies, Continued
Budgeted expenditures are projected conservatively using an objective and analytical
approach as well as certain techniques such as historical trends, current information,
and economic indicators to maintain consistency, reliability, and reasonableness.
The basic components of the District's expenditure policies are broken down into two
functional areas: Maintenance of Capital Assets and Review of Service
Maintenance of Capital Assets
Maintaining a reliable transmission and distribution system and a sustained capital
program are simply not possible without reliable funding sources. For this reason,
prudent financial planning is imperative to an effective capital improvement program.
The District uses a combination of "pay as you go" method and long term funding to
fund the District's capital improvement program and maintenance of its capital assets.
A fixed annual amount was projected by an Asset Management Plan and is included in
the District's Reserve Policy as an annual revenue requirement to be collected from
rates and charges. The annual contributions then are accumulated and kept in the
District's capital fund to be spent and withdrawn for the District's betterment and
replacement projects over a period of time.
The following elements of expenditure policy reflect the District's philosophy to perform
ongoing maintenance of capital investments once they are purchased and capitalized:
• Maintain consistency of allocation of resources for programs to carry out the
District's mission and goals to its customers
• Within the resources available each fiscal year, the District shall maintain capital
assets and infrastructure at a satisfactory level to protect the District's
investment, to minimize the future replacement and maintenance costs, and to
continue service levels.
Review of Service
These expenditure policies are used by staff to prompt review of services to see if they
are being provided as effectively and efficiently as possible. The District's review of
service policy is as follows:
• Utilize technology and productivity advancements that will help reduce or avoid
increasing personnel costs, when practicable.
• Control personnel costs as a proportion of total budget, to more productively and
creatively use available resources.
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Yorba Linda Water District FY 2012113 Budget
Financial Policies, Continued
Financial Reserves Policy
A. GENERAL POLICY:
Maintaining adequate reserves is an essential part of sound financial management. The
Yorba Linda Water District Board of Directors realizes the importance of reserves in
providing reliable service to its customers, financing of long-term capital projects and
funding availability for emergencies should the need arise. Interest derived from reserve
balances shall be credited to the reserve account from which it was earned.
B. CATEGORIES:
YLWD shall accumulate, maintain and segregate its reserve funds into the following
categories:
Restricted and Designated Reserves
1. Board Designated Reserves; and
2. Contractually Restricted Reserves.
C. SCOPE:
This policy will assist the Board of Directors in establishing:
1. Target levels for reserve funds;
2. Requirements for the use of reserve funds; and
3. Periodic review requirements for each reserve.
D. PERIODIC REVIEW:
Staff and the YLWD Board shall review the reserve balances and targets annually as a
part of the annual budget process. The Finance-Accounting Committee will continue to
review all reserve and investment balances monthly, with a quarterly report going to the
full Board.
E. RESTRICTED AND DESIGNATED RESERVES:
1. Board Designated Reserves:
These are reserve funds earmarked for the purpose of funding such items as new
capital facilities, repair or replacement of existing facilities and general operating
reserves designated for a specific purpose and use by the Board of Directors.
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Yorba Linda Water District FY2O12113 Budget
Financial Policies, Continued
1.0 Operating Reserve
A. Definition and Purpose — Established to cover temporary cash flow
deficiencies that occur as a result of timing differences between the receipt of
operating revenue and expenditure requirements and unexpected
expenditures occurring as a result of doing business.
B. Target Level — The Government Finance Officers Association (GFOA)
recommends that funding should be no less than one to two months (or 8% -
17%) of the District's annual operating budget. The District's current target
will be a minimum of 8% and a maximum of 17% of the annual operating
budget for both the water and sewer funds.
C. Events or Conditions Prompting the Use of the Operating Reserve — This
reserve may be utilized as needed to pay outstanding operating expenditures
prior to the receipt of anticipated operating revenues.
1.1 Emergency Reserve
A. Definition and Purpose — Established to provide protection recovery to the
District and its customers for losses arising from an unplanned event or
circumstance. The reserve level combined with YLWD's existing insurance
policies should adequately protect YLWD and its customers in the event of a
loss.
B. Target Level — Established at a minimum level equal to $1,000,000 for the
water fund and shall accumulate interest and annual contributions as
determined by the District's annual operation to a maximum level of
$4,000,000. The target for sewer will be a minimum of $250,000 and a
maximum of $1,000,000.
C. Events or Conditions Prompting the Use of the Emergency Reserve — This
reserve shall be utilized to cover unexpected losses experienced by the
District as a result of a disaster or other unexpected loss. Any reimbursement
received by the District from insurance companies as a result of a submitted
claim shall be deposited back into the reserve as replenishment for the loss.
1.2 Capital Replacement Reserve
A. Definition and Purpose — Established to provide capital repair and
replacement funding as the District's infrastructure deteriorates over its
expected useful life.
B. Target Level — The Board-approved 2010 Asset Management Plan
recommended that the annual contribution to this reserve be at a minimum
level of $1,820,000 for the water fund, less money set aside for the
Maintenance Reserve and $345,000 for the sewer fund. Funding with
available funds based on the District's operations shall be allocated quarterly.
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Financial Policies, Continued
C. Events or Conditions Prompting the Use of the Capital Replacement Reserve
— Through the annual budget process, staff shall recommend anticipated
asset replacement projects. The Board of Directors shall take action to
approve recommended project appropriations from the capital replacement
reserve. Should unplanned replacement be necessary during any fiscal year,
the Board of Directors may take action to amend the budget and appropriate
needed funds as required.
1.3 Maintenance Reserve
A. Definition and Purpose — Established to provide funding for non-scheduled
capital asset repair and replacement.
B. Target Level — $200,000 subject to an annual review.
C. Events or Conditions Prompting the Use of the Maintenance Replacement
Reserve — Unplanned failure of assets including but not limited to pumps,
motors and major facility repairs.
1.4 Employee Liabilities Reserve
A. Definition and Purpose — The purpose is to cover employees' accrued
vacation and other compensatory time and to ensure the complete funding
associated with the liability incurred for employees whom have met the
requirements necessary for district paid health benefits at retirement.
B. Target Level — The annual contribution will be $100,000 ($93,000 for water
and $7,000 for sewer) to be evaluated and/or adjusted annually thereafter
based on an analysis of current employees' vacation and sick time accrued
and actuarial determinations of future retiree costs. The amount of actuarily-
determined contributions for the District's Other Post Employment Benefit
(OPEB) costs that the District has underfunded and is therefore shown as a
long-term liability as of June 30, 2011 was $122,065. When combined with a
liability on the District's books for vacation, compensatory and sick time of
$1,007,193 at June 30, 2011, the target is projected to be approximately
$1,130,000 for the combined water and sewer enterprises.
C. Events or Conditions Prompting the Use of the Employee Liabilities Reserve
— This reserve may be used in the event that operating funds are not
adequate to meet vacation, compensatory and sick time paid out or retiree
medical cost obligations within the current year.
2. Contractually Restricted Reserves:
These are funds held to satisfy limitations set by external requirements established by
creditors, grant agencies or law. Examples include stipulated bond covenants and
reserves held with a fiscal agent.
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2.0 US Bank 2008 COP Reserve
A. Definition and Purpose — Established to cover reserve requirements held with
a designated fiscal agent (US Bank) for the 2008 Certificates of Participation.
B. Target Level — Funding shall be held in an amount equal to $2,147,096.
C. Events or Conditions Prompting the Use of the Contractually Restricted
Reserve — This reserve may be utilized as needed by the fiscal agent to pay
any outstanding debt service payments not covered by the District within the
specified billing and due dates.
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Yorba Linda Water District FY2O12113 Budget
Financial Policies, Continued
Investment Policy
The purpose of this document is to identify policies and procedures that shall govern the
investment of all District funds. The ultimate goal of this policy is to enhance the
economic status of the District while protecting its funds. These policies shall be
followed by the General Manager and Finance Manager in making all investment
decisions on behalf of the District.
Section 1: Public funds held for investment by the District may be categorized as
follows:
a) Those funds that are allocated for immediate expenditure on District
operations as authorized by the Board of Directors at their bimonthly
meetings;
b) Those funds that are allocated for use in an intermediate time frame, such
as budgeted purchases, that have not been delivered;
c) Those funds that are allocated for future use which do not fall into the
above categories. This policy sets forth guidelines for funds that are
identified as "available for investment."
Section 2: Delegated representative and standards and procedures for the operation
of the investment program as follows:
a) The authority of the Board of Directors to invest funds is derived from
Section 53601 of the CGC. Section 53607 of the CGC grants the Board of
Directors the authority to delegate that authority. Therefore, Tthe
responsibility to invest, reinvest, sell or exchange securities is hereby
delegated to the District's Treasurer for a period of one year. The Board of
Directors may renew the delegation of authority pursuant to state law each
year.
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b) The standard of prudence to be used by the designated representative
shall be the "prudent investor" standard and shall be applied in the context
of managing the overall portfolio. The meaning of the standard of prudent
investor, means investment, reinvestment, purchasing, acquiring,
exchanging, selling or managing public funds shall be made with care,
skill, prudence and diligence, under circumstances then prevailing,
including but not limited to, the general economic conditions and the
anticipated needs of the agency, which a prudent person, acting in a like
capacity and familiarity with those matters would use in the conduct of
funds of a like character and with like aims, to safeguard the principal and
maintain the liquidity needs of the District.
Section 3: The Treasurer or his/her designated representative shall maintain a cash
flow analysis for projecting cash available for investments. All funds not
required for immediate or intermediate use may be invested in accordance
with this policy. The total funds invested at any time pursuant to this
policy will constitute the District's "investment portfolio".
Section 4: Priorities regarding the investment of District held public funds are:
a) The safety of funds. Safety of principal is the foremost objective of the
investment portfolio. Investments shall be undertaken in a manner that
seeks to ensure the preservation of capital in the overall portfolio.
b) The maintenance of sufficient liquidity to meet all operating requirements
that may be reasonably anticipated. Securities should mature concurrent
with cash needs to meet anticipated demands.
c) The investment portfolio shall be designed with the objective of attaining
the best yield or returns on investments, taking into account the
investment risk constraints and liquidity needs. Return on investment is of
secondary importance compared to the safety and liquidity objectives.
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Section 5: The District may invest funds that are available for direct investment in the
following categories:
a) Banks or Savings and Loans
Cash will be deposited only in Federal Deposit Insurance Corporation or
Federal Savings and Loan Insurance Corporation
(FSLIC) insured institutions or fully collateralized certificates of deposit.
Collateral for a given investment must be 110 percent of principal for
government securities collateral and 150 percent of principal for first
mortgage collateral. The institution must maintain a net worth to asset
ratio of at least 3.0 percent, and a positive earnings record. The bank or
savings and loan must be located in California. The maximum maturity
shall be five years. No limit will be place on the percentage total invested
in this category.
b) Negotiable Certificates of Deposit.
Investments are limited to deposits issued by a nationally, or California-
chartered bank, a California savings association or a federal association
(as defined by Section 5102 of the Financial Code), a state or federal
credit union, or by a California licensed branch of a foreign bank.
(Government Code Section 53601(i)).
Deposits shall be limited to those financial institutions which maintain a
rating equivalent to "A" or higher by one of the nationally recognized
statistical rating organizations (NRSRO), and individual investments shall
be limited to Federal Deposit Insurance Corporation-insured limits of
$250,000. The maximum maturity is limited to five years and the maximum
percentage allowable for investment is 30 percent of the investment
portfolio in the aggregate.
c) The State Local Agency Investment Fund (LAIF).
No limit will be placed on the percentage total in this category.
d) Orange County Treasurer's Commingled Investment Pool —Government
Code Section 53684
No limit will be placed on the percentage total in this category.
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Yorba Linda Water District FY2O12113 Budget
Financial Policies, Continued
e) California Asset Management Program
The amounts deposited in this category shall be limited to bond proceeds
and are to be invested for the purpose of arbitrage management only.
Proceeds may be invested in the Treasury Portfolio and/or the Money
Market Portfolio. No limit will be placed on the percentage total in this
category.
f) Treasury Bills, Notes and Bonds — Government Code Section 53601(b-d)
The District will require physical delivery of these securities to an
acceptable safekeeping account in the District's name and must be
properly insured. The maximum maturity shall be limited to five years. No
limit will be placed on the percentage total invested in this category.
g) Obligations Issued by Federal Agencies and U.S. Government Sponsored
Enterprises — Government Code Section 53601 (f)
The District will require physical delivery of these securities to an
acceptable safekeeping account in the District's name and must be
properly insured. Examples of these securities include Federal National
Mortgage Association, Federal Farm Credit Bank, Federal Home Loan
Mortgage Corporation and Federal Home Loan Bank. The maximum
maturity shall be limited to five years and the maximum investment of 50
percent of the investment portfolio in the aggregate.
h) Corporate Bond — Government Code Section 53601(k)
The District will require electronic delivery of these securities to an
acceptable safekeeping account in the District's name, which must be
properly insured. The corporation must be domestic, the notes must be
domestic and the notes must be issued in the United States. The
corporation must be rated A or its equivalent or better by a nationally
recognized rating service. The maximum maturity is limited to five years
and the maximum percentage allowable for investment is 30 percent of
the investment portfolio in the aggregate.
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Yorba Linda Water District FY2O12113 Budget
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i) Banker's Acceptance — Government Code Section 53601(g)
The District will require physical delivery of these securities to an
acceptable safekeeping account in the District's name and must be
properly insured. The maximum term may not exceed 180 days and the
maximum percentage allowable for investment is 10 percent of the
portfolio in the aggregate.
j) Commercial Paper— Government Code Section 53601(h)
The District will require physical delivery of these securities to an
acceptable safekeeping account in the District's name and must be
properly insured. Commercial paper rated the highest ranking or of the
highest letter and number ratings as provided for by a nationally
recognized statistical-rating organization. The entity that issues the
commercial paper shall meet two sets of criteria: (1) The corporation shall
be organized and operating within the United States, shall have total
assets in excess of five hundred million dollars ($500,000,000), and shall
issue debt, other than commercial paper, if any, that is rated A or higher
by a nationally recognized statistical-rating organization. (2) The
corporation shall be organized within the United States as a special
purpose corporation, trust, or limited liability company, has program wide
credit enhancements including, but not limited to, over collateral ization,
letters of credit, or surety bond; has commercial paper that is rated "a-1" or
higher, or equivalent by a nationally recognized statistical-rating
organization. Eligible commercial paper may not exceed 270 days'
maturity and may not represent more than the 25 percent of the
investment portfolio in the aggregate.
k) Investment Trust of California (the CalTRUST JPA pool) - Government
Code Section 53601(p)
No limit will be placed on the percentage total in this category.
1) Money Market Funds
Shares of a qualified money market fund, as defined in CGC section
53601, must meet the criteria described therein.
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Yorba Linda Water District FY2O12113 Budget
Financial Policies, Continued
Section 6: All investments of sums of less than $100,000 do not require approval of
the Board of Directors or need to be collateralized. Such investments,
however, must be made in saving institutions covered by federal deposit
insurance.
Section 7: Investment of sums greater than $100,000 and less than $1,000,000 in a
single institution is authorized in institutions that comply with the following
parameters:
a) Collateral requirements as set forth in Section 5, (a) herein;
b) Institution established as a business in California for a minimum of three
years;
C) Must show a profit for the most recent two consecutive years;
d) A capital ratio of six percent for banks, and five percent for savings &
loans;
e) No more than three percent foreclosures;
f) Financial rating of "excellent" or "superior".
Section 8: All investments greater than $1,000,000 in one institution, with exception
of LAIF, Investment Trust of California (the CalTRUST JPA pool) and
Orange County Treasurer's Commingled Investment Pool (OCIP), require
approval of the Board of Directors
Section 9: When the District uses the services of a broker/dealer to purchase
securities, they shall be selected for credit worthiness. These may include
"primary" dealers or regional dealers. Each security purchased through a
broker/dealer shall be registered in the name of Yorba Linda Water
District. No deposit of cash and/or securities shall be made by the
broker/dealer except in a qualified public depository as established by
state law and Section 5(a) of this resolution. Before a broker/dealer is
used, they are subject to investigation and approval by the Treasurer or
his/her designated representative and must submit the following:
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Yorba Linda Water District FY2O12113 Budget
Financial Policies, Continued
a) Certification of having read and understood this investment policy
resolution and agreeing to comply with the District's investment policy;
b) Proof of National Association of Security Dealers certification and state
registration;
C) Compliance with federal capital adequacy regulations and provide
documentation of financial solvency;
d) Provide audited financial statements within 120 days of fiscal year end;
e) Provide similar services to other public-sector clients.
Section 10: Policy on repurchase and reverse repurchase agreements and derivative
products:
a) The District staff is not authorized to initiate investments in repurchase or
reverse repurchase agreements or "plain vanilla OTC" and/or "more
complex over the counter (OTC) derivative products," as defined below,
however, staff is authorized to deposit in LAIF provided LAIF invests no
more than ten percent of their total portfolio in repurchase or reverse
repurchase agreements and does not use derivative products defined
below.
b) A "plain vanilla OTC" derivative product is defined by the U.S. General
Accounting Office as a financial instrument whose market value is derived
from a reference rate, index, or a value of an underlying asset. OTC
derivatives are privately negotiated contracts and are not traded on
organized exchanges.
c) A "more complex OTC" derivative product is defined by the U.S. General
Accounting Office to have at least one of the following characteristics:
1. Their prices tend to be difficult to obtain, because they are often available
from only a few dealers;
2. The payments required by the derivative are calculated on the basis of
more than one interest, rate, currency, asset or other factor;
3. The derivative contract has terms that are not determined until some future
Date;
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Yorba Linda Water District FY2O12113 Budget
Financial Policies, Continued
4. The contract involves a term that acts as a multiplier or increases the
leverage of the rate(s) used to compute payments;
5. The contract may entail potentially unlimited risk;
Section 11: The Treasurer or his/her designated representative shall submit a monthly
investment portfolio report through the Finance-Accounting Committee to
the Board of Directors. Additionally, the Treasurer or his/her designated
representative shall submit a comprehensive report for Board approval
each quarter. This report shall include but not be limited to:
a) A list of the previous month's investments;
b) Institutions where investments were placed;
C) Dates of transactions;
d) Dates of maturity;
e) Interest rates on said investments;
f) Investment categories' percent of total portfolio.
Section 12: Ethics and Conflicts of Interest
All officials, staff members and consultants who make or participate in
making investment decisions on behalf of the District, will refrain from
personal business activity that could conflict with the execution of the
investment function or which may impair the ability to make impartial
investment decisions. Officials, staff members, and consultants will
disclose to the General Manager any financial interests with a financial
institution, provider, dealer or broker conducting business with the District.
Officials, staff members and consultants will further disclose any personal
financial positions that could be related to the performance of the District's
portfolios;
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Yorba Linda Water District FY2O12113 Budget
Financial Policies, Continued
Section 13: Safekeeping and Custody
All cash and securities in the District's Investment portfolio, including those
that are being managed by the delegated representative shall be held in
the District's name by a third party bank trust department, acting as agent
for the District under the terms of a custody agreement executed by the
bank and the District.
All securities will be received and delivered using delivery-versus payment
procedures. The District's safekeeping agent will only release payment for
a security after the security has been properly delivered. The only
exception to the foregoing shall be depository accounts and securities
purchases made with (i) local government investment pools, and (ii)
money market mutual funds, since the purchased securities are not
deliverable.
Section 14: Maximum Securities
To the extent possible, the District will attempt to match investments with
anticipated cash flow requirements. Pursuant to state law, no investment
shall have a maturity in excess of five years.
Page 210
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: June 28, 2012 Budgeted: Yes
To: Board of Directors
Funding Source: All Funds
From: Ken Vecchiarelli, General
Manager
Presented By: Gina Knight, HR/Risk Manager Dept: Human
Resources/Risk
Management
Prepared By: Gina Knight, HR/Risk Manager
Subject: Proposed Budgeted Positions for Fiscal Year 2012/13
SUMMARY:
The District's Board of Directors on an annual basis adopts a Budget. In addition, the Board
considers and approves the funding for the proposed positions for that given Fiscal Year.
STAFF RECOMMENDATION:
That the Board of Directors adopt Resolution No. 12-15 Approving the Budgeted Positions for Fiscal
Year 2012/13 and Rescinding Resolution No. 11-10.
COMMITTEE RECOMMENDATION:
The Personnel-Risk Management Committee recommends the Board of Directors adopt Resolution
No. 12-15 approving the Budgeted Positions for FY 2012/2013 and rescinding Resolution No. 11-
10.
DISCUSSION:
The District's Board of Directors will consider adopting a Budget that will fund seventy-six (76) full-
time positions and three (3) part-time positions for Fiscal Year 2012/2013. The part-time staff will
include a half-time GIS Technician to assist the IT Department and two (2) half-time interns to assist
with public relations/governmental affairs and records management within the Administration
Department. The District's part-time positions are limited term and are not eligible to receive
benefits.
For the proposed Fiscal Year 2012/2013 personnel needs, staff is proposing the following: to
promote one (1) Maintenance Distribution Operator II to a Maintenance Distribution Operator III; to
fill one of the intern positions with an individual specializing in records keeping and records
management.
Three of the District's Maintenance Distribution Operator II positions are currently filled with staff in
positions of lesser pay and lower certification requirements due to difficulty recruiting certified and
experienced staff. As these employees gain experience and acquire the required certification they
could be promoted to the position they are under-filling.
PRIOR RELEVANT BOARD ACTION(S):
The Board annually considers adopting a resolution authorizing budgeted positions, in accordance
with the adopted Personnel Rules. The Board adopted Resolution No. 11-10 approving Authorized
and Budgeted Positions for FY 2011/2012 on June 23, 2011 .
ATTACHMENTS:
Name: Description: Type:
Resolution No. 12-15.doc Resolution No. 12-15 Backup Material
Reso 12-15 Exhibit A Authorized Positions FY 2012
Exhibit to Reso 12-15 Backup Material
2013.xls
Approved by the Board of Directors of the
Yorba Linda Water District
6/28/2012
MB/RC 5-0 Roll Call
RESOLUTION NO. 12-15
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
APPROVING THE BUDGETED POSITIONS
FOR FISCAL YEAR 2012/13 AND RESCINDING
RESOLUTION NO. 11-10
WHEREAS, the Board of Directors adopted Resolution No. 10-09 on May 27, 2010 the
"Yorba Linda Water District Personnel Rules"; and
WHEREAS, the "Personnel Rules" direct that the number of Authorized Positions and
Salary Ranges are subject to approval by the Board of Directors; and
WHEREAS, the Board of Directors adopted Resolution No. 11-10 on June 23, 2011
approving authorized and budgeted positions for Fiscal Year 2011/12; and
WHEREAS, it is the desire of the Board of Directors to adopt Budgeted Positions for
Fiscal Year 2012/13, as set forth in Exhibit "A" attached hereto, and
rescind Resolution No. 11-10.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. The number of Budgeted Positions as set forth in Exhibit "A" attached
hereto is approved and adopted for Fiscal Year 2012/13.
Section 2. The General Manager is hereby authorized to employ up to the number of
employees budgeted and funded in each fiscal year without further
approval of the Board of Directors.
Section 3. The General Manager is hereby authorized to fill a budgeted position that
is vacated while this Resolution is active with a new employee at a lower
or equal classification. The General Manager is further authorized to fill a
budgeted position with a part time employee or contract staff.
Section 4. That Resolution No. 11-10 is hereby rescinded effective July 1, 2012.
Resolution No. 12-15 Approving Budgeted Positions for FY 2012/13 1
PASSED AND ADOPTED this 28th day of June 2012 by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Phil Hawkins, President
Yorba Linda Water District
ATTEST:
Ken Vecchiarelli, Secretary
Yorba Linda Water District
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
Kidman Law, LLP
Resolution No. 12-15 Approving Budgeted Positions for FY 2012/13 2
Exhibit "A"
Resolution No. 12-15
Budgeted Positions for
2012/2013
Effective July 1, 2012
Budgeted Budgeted
Salary as of Proposed as of
Range Position Classification 7/1/2011 Change 7/1/2012
15 Customer Service Rep 1 1 1
16 Meter Reader 1 2 2
17 Customer Service Rep II 1 1
Accounting Assistant 1 1 1
Maintenance Worker 1 9 9
Mechanic 1 0 0
Engineering Secretary 1 1
Operations Secretary 0 0
18 Meter Reader II 2 2
19 Customer Service Rep III 2 2
Storekeeper 0 0
Operations Assistant 1 1
20 Engineering Technician 1 0 0
Water Quality Technician 1 0 0
Maintenance Dist. Operator II 8 8
21 Facilities Maintenance 1 1
Accounting Assistant II 1 1
Mechanic II 1 1
22 Water Quality Technician II 1 1
Information Systems Tech 1 1 1
23 Maintenance Dist. Operator 111 4 4
Meter Services Lead 1 1
Personnel Technician 1 1
Plant Operator II 3 3
Mechanic 111 1 1
24 Construction Inspector 1 1
Engineering Technician II 2 2
Information Systems Tech II 1 1
25 Executive Secretary 1 1
Human Resources Analyst 1 1
Sr. Accountant 1 1
Instrumentation Technician 1 1
26 GIS Administrator 1 1
Project Engineer 2 2
Sr. Maintenance Dist. Operator 4 4
Sr. Plant Operator 1 1
Sr. Construction Inspector 1 1
Sr. Fleet Mechanic 1 1
27 Customer Service Supervisor 1 1
28 Management Analyst 1 1
29 Water Quality Engineer 1 1
Safety and Training Officer 0 0
Sr. Project Engineer 0 0
30 Water Maint. Superintendent 1 1
SCADA Administrator 1 1
Public Information Officer 1 1
IS Administrator 1 1
31 Chief Plant Operator 1 1
34 Sr. Project Manager 1 1
37 Human Resources and Risk Manager 1 1
Finance Manager 1 1
Operations Manager 1 1
Engineering Manager 1 1
IT Manager 1 1
Salary General Manager 1 1
Set by
Board Total 76 0 76
Salary
Range Position Classification
1-11 Public/Governmental Affairs Intern 0.5 0.5 Y
Records Management Intern 0.5 0.5
24 GIS Technician 0.5 0.5 Z
Total 1.5 1.5
During FY 2012/2013 the District will promote one (1) Maintenance Distribution Operator II
to a Maintenance Distribution Operator III which is currently underfilled with a Maintenance Worker I
position.
Y
Interns-Two (2) intern positions have been budgeted for FY 2012-2013. One intern will be utilized
in the Public/Governmental Affairs division of the Administration Department. The other intern will
provide support to the Executive Secretary with Records Management.
Z
GIS Tech is a part-time position.
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: June 28, 2012
Subject: Executive-Administrative-Organizational Committee
(Hawkins/Melton)
Minutes of meeting held June 18, 2012 at 4:00 p.m.
Minutes of adjourned meeting held June 20, 2012 at 4:00 p.m.
• Meeting scheduled July 16, 2012 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
061812 EAO Minutes.doc EAO Mtg Minutes 06/18/12 Minutes
062012 EAO Minutes.doc EAO Mtg Minutes 06/20/12 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING
June 18, 2012
A meeting of the Yorba Linda Water District's Executive-Administrative-Organizational
Committee was called to order by Director Hawkins at 4:00 p.m. The meeting was held
at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Phil Hawkins, Chair Ken Vecchiarelli, General Manager
Director Gary T. Melton
OTHER ATTENDEES
Arthur G. Kidman, Legal Counsel
Heather Stratman, Townsend Public Affairs
Christopher Townsend, Townsend Public Affairs
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. FY 2012/13 Proposed Budget Resolution
Mr. Vecchiarelli stated that the Budget Resolution is presented with the
Budget document for consideration by the full Board yearly and formally
rescinds the prior year resolution.
3. DISCUSSION ITEMS
3.1. Legislative Affairs Update (Verbal Report)
Heather Stratman presented a verbal update on the status of activities the
Townsend Public Affairs team is involved in on behalf of the District. She
reported on a meeting held with Orange County Transit Authority
representatives, District staff and legal counsel in early May and the follow
up activity related to a dispute over prior rights of way. Heather made
some recommendations moving forward on this effort and the Committee
requested another report at the next Committee Meeting. Ms. Stratman
left the meeting following this discussion.
Mr. Townsend arrived at 4:20 and provided additional comments on
legislative and regional political activities.
1
3.2. Public Records Act Request Policy (Verbal Report)
Mr. Vecchiarelli reported additional staff time and legal review is required
to complete the draft policy for review and consideration by the Committee
and for recommendation of adoption by the full Board. The Committee
requested completion of these efforts for the July Committee Meeting.
3.3. Meter Resizing Policy (Verbal Report)
The same comments were presented as in Item 3.2 with the same request
that the Committee see a completed draft policy by the next regularly
scheduled meeting.
3.4. General Counsel's Monthly Summary Report
Mr. Kidman reviewed the monthly legal expenses and answered the
Committee's questions.
3.5. Customer Service Feedback Report (Verbal Report)
No report was given on this item.
3.6. Status of Strategic Plan Initiatives
The Committee reviewed the changes and revisions to the initiatives with
no further questions.
3.7. Future Agenda Items and Staff Tasks
■ Alternative Work Schedule Comparison Data
The Committee adjourned to Closed Session at 5:05 p.m. Directors Hawkins and
Melton were present. Also present were Messrs. Vecchiarelli, and Mr. Kidman.
4. CLOSED SESSION
4.1. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: AP 346-101-01
Agency Negotiators: Ken Vecchiarelli and Steve Conklin
Negotiating Parties: Designated Representatives of Orange County
Water District
Under Negotiation: Price and Terms of Payment
4.2. Conference with Real Property Negotiators
Pursuant to Section 54956.8 of the California Government Code
Property: 4622 Plumosa Drive, Yorba Linda CA
Agency Negotiators: Ken Vecchiarelli
2
Negotiating Parties: Designated Representatives of City of Yorba
Linda and/or Orange County Sheriff's
Department
Under Negotiation: Price and Terms of Payment
4.3. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of
the State of Pennsylvania, et al (OC Superior
Court — Case No. 00486884)
The Committee reconvened in Open Session at 5:50 p.m. Director Hawkins announced
that no action was taken during any of the Closed Sessions that was required to be
reported under the Brown Act.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:51 p.m. to Wednesday, June 20, 2012 for
the purposes of continuing the discussion on Closed Session Item No. 4.3.
The next meeting of the Executive-Administrative-Organizational
Committee will be held July 16, 2012 at 4:00 p.m.
3
MINUTES OF THE
YORBA LINDA WATER DISTRICT
ADJOURNED EXEC-ADMIN-ORGANIZATIONAL COMMITTEE MEETING
June 20, 2012
An adjourned meeting of the Yorba Linda Water District's Executive-Administrative-
Organizational Committee was called to order by Director Hawkins at 4:00 p.m. The
meeting was held at the District's Administrative Office at 1717 E Miraloma Ave,
Placentia CA 92870. (Items that were considered at the previous Committee meeting
held Monday, June 18, 2012 are shown in strikeout form j
COMMITTEE STAFF
Director Phil Hawkins, Chair Ken Vecchiarelli, General Manager
Director Gary T. Melton
OTHER ATTENDEES
Arthur G. Kidman, Legal Counsel
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
21. FY 201r r�vp s d Badge I�i A O R
3. DISCUSSION ITEMS
3.1. Legislative /affairs Update (Verbal
32. P bliG ReGerdsAG Request D^ V(Verbal Report)
a Meter Resizing PeliGy (V epees)
���fVTV
34 General se's MeRthly Summary RReepert
v�. Ccrstome'rrSernviGe FeedbaEk Report V(Verbal Re Nerd
3.6. Status of Strateg!G Plan es
3.7. Future Agenda ems and Staff Tasks
• Alternative k SGhedule Comparison flete
The Committee adjourned to Closed Session at 4:02 p.m. Directors Hawkins and
Melton were present. Also present were Messrs. Vecchiarelli, and Kidman.
1
4. CLOSED SESSION
4.1. GORfereRce with Real Preperty Negotiaters
Pursuant to SeGtlnn 54956.8 of the California Government Gone
RronerfiY: OPN 346 101 vT
AgeRG 'I ppgtiotor 3: Ken Ven iarelli and Steve (� eRkIin
zrarvra��T���cc Tur�vr
Negotiating Dec�;AteedRenr�Ttti ec of Orange County
Water DmstriGt
URder Negotiatinn: DrinevRdTerms of Payment
4.2. Gen` f�erenne with Reel Property Nenetiatnrs
Pursuant 54956.8 of the California Gevement GO
Property: 4622 Plc rr 'a nesa Drove Verba LiRda A
geRG f�lenntietnrc: Ken ennh�4
Negetiatng Parties: Desi�a c ed Representatives of Gity of Vnrba
Linda and/r Orange County She
Department
URder Nenntietinn: Drive and Terms of Payment
4.3. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of
the State of Pennsylvania, et al (OC Superior
Court — Case No. 00486884)
The Committee reconvened in Open Session at 5:00 p.m. Director Hawkins announced
that no action was taken during Closed Session that was required to be reported under
the Brown Act.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:01 p.m. The next meeting of the
Executive-Administrative-Organizational Committee will be held July 16,
2012 at 4:00 p.m.
2
ITEM NO. 9.3
AGENDA REPORT
Meeting Date: June 28, 2012
Subject: Personnel-Risk Management Committee
(Beverage/Collett)
Minutes of meeting held June 12, 2012 at 4:00 p.m.
• Meeting scheduled July 10, 2012 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
061212 PRM - Minutes.doc PRM Mtg Minutes 06/12/12 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
June 12, 2012
A meeting of the Yorba Linda Water District's Personnel-Risk Management Committee
was called to order by Director Beverage at 4:05 p.m. The meeting was held at the
District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Gina Knight, Human Resources Mgr
Director Ric Collett
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Proposed Budgeted Positions for Fiscal Year 2012/2013
Staff presented the list of proposed Budgeted positions for FY 2012/2013.
The Committee discussed the two (2) half-time intern positions under
public relations/governmental affairs and records management within the
Administration Department. In addition, staff informed the Committee
about the possible promotion of a Maintenance Distribution Operator II to
a Maintenance Distribution Operator III position during FY 2012/2013.
The Committee will recommend that the Board of Directors adopt
Resolution 12-15 approving the Budgeted Positions for FY 2012/2013.
3. DISCUSSION ITEMS
3.1. Organizational Efficiency Study (Verbal Report)
The Committee discussed this item which was approved by the full Board
at the Board of Directors meeting of May 24, 2012. The Committee
directed staff to bring back a Draft Request for Proposal for Professional
Services for review.
3.2. Status of Recruitments and Budgeted Positions
Staff reported that both the Maintenance Worker I and Customer Service
Supervisor concluded with the hiring of two individuals in the month of
May. The Committee reviewed all the positions that are currently under-
filled with staff in positions of lesser pay and lower certification
requirements.
3.3. Human Resources/Risk Management/Safety Activity
The Committee reviewed and discussed the department's activity log.
Staff reported that Service Awards were presented to several employees
during the All Hands Meeting held on May 17, 2012. Staff informed the
1
Committee that on June 4, 2012, a round table discussion regarding the
Confined Space Entry Program was conducted among the District's
Managers, Supervisors, Lead-workers and Safety Committee members.
3.4. Future Agenda Items and Staff Tasks
The Committee directed staff to develop a draft policy regarding the
exhaustion of FMLA. In addition, the Committee directed staff to look at
on-line performance evaluation programs as well as signage for the
District's Core Values identified in the Strategic Plan.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:30 p.m. The next meeting of the
Personnel-Risk Management Committee will be held July 10, 2012 at 4:00
p.m.
2
ITEM NO. 9.5
AGENDA REPORT
Meeting Date: June 28, 2012
Subject: Public Affairs-Communications-Technology Committee
(Melton/Beverage)
Minutes of meeting held June 11 , 2012 at 4:00 p.m.
Meeting scheduled July 2, 2012 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
061112 PACT - Minutes.docx PACT Mtg Minutes 06/11/12 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
June 11, 2012
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Melton at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Art Vega, Interim IT Manager
Director Michael J. Beverage Cindy Botts, Management Analyst
Cody Peterson, Public Affairs Intern
John DeCriscio, Chief Plant Operator
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. MWDOC Water Efficiency Bill Insert Options
Ms. Botts presented to the Committee the options available with regards
to the MWDOC Water Efficiency bill insert. The recent issue of signage
was discussed and it was decided that the City of Yorba Linda's logo
would be left off in favor of the Water District's logo alone.
3. DISCUSSION ITEMS
3.1. Computerized Maintenance and Management System Project Status
Mr. Vega updated the Committee on the CMMS and GIS improvements as
well as recent changes to the system. The Committee had questions
regarding the speed of the transition to the new ops teams and feedback
was positive. A schedule was also presented which further detailed the
transitional phases of establishing each crew's introduction to the system.
Mr. DeCriscio left the meeting following this discussion.
3.2. Sewer Facilities GIS Conversion Status (Verbal Report)
Mr. Vega explained the schedule of the sewer system GIS conversion to
the Committee. Mr. Vega further explained the only issue they have had is
missing sewer information from the City of Yorba Linda as-builts, but GIS
staff was able to contact the city and obtain the missing information.
1
3.3. Future Use of Water Conservation Community Signage
Ms. Botts informed the Committee that the City of Yorba Linda was
requesting a joint effort between the City and the District with regards to
signage. It was decided that no effort would be taken in this regard at this
time.
3.4. Public Outreach Activities
Ms. Botts informed the Committee that there have been slight adjustments
loosening restrictions on water bottle distribution as per the Committee's
request. The last Fullerton Arboretum classes were also held recently and
the Committee will make the decision whether or not to recommend
continuing the District's association with the Arboretum at a later date.
3.5. Status of Strategic Plan Initiatives (No Change)
Mr. Vega informed the Committee that on May 22 — 24 the District had
Cogsdale training which included "Smartlist" training for customer service
personnel. Employee reviews of the training were presented to the
Committee and were positive.
3.6. Future Agenda Items and Staff Tasks
Director Beverage asked about making a link on our webpage which
would allow customers, via questionnaire, to determine each house-hold's
approximate water usage and break down how they could cut back.
4. ADJOURNMENT
3.1. The meeting was adjourned at 4:40 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee will be held July 2, 2012
at 4:00 p.m.
2
ITEM NO. 11.1
AGENDA REPORT
Meeting Date: June 28, 2012
Subject: Meetings from June 29, 2012 - July 31 , 2012
ATTACHMENTS:
Name: Description: Type:
BOD - Activities Calendar.pdf BOD Activity Calendar Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
June 2012
District Offices Closed Fri, Jun 29 7:OOAM
July 2012
Pub Affairs-Communications-Tech Committee Meeting Mon, Jul 2 4:OOPM Melton/Beverage
MWDOC/MWD Workshop Tue, Jul 3 8:30AM Melton/Staff
Yorba Linda City Council Tue, Jul 3 6:30PM Hawkins
District Offices Closed Wed, Jul 4 7:OOAM
Planning-Engineering-Operations Committee Meeting Thu, Jul 5 4:OOPM Collett/Kiley
WACO Fri, Jul 6 7:30AM Hawkins
Personnel-Risk Management Committee Meeting Tue, Jul 10 4:OOPM Beverage/Collett
LAFCO Wed, Jul 11 9:OOAM Beverage
Yorba Linda Planning Commission Wed, Jul 11 7:OOPM Kiley
Board of Directors Regular Meeting Thu, Jul 12 8:30AM
Exec-Admin-Organizational Committee Meeting Mon, Jul 16 4:OOPM Hawkins/Melton
Yorba Linda City Council Tue, Jul 17 6:30PM Melton
MWDOC Board Wed, Jul 18 8:30AM Melton/Staff
OCWD Board Wed, Jul 18 5:30PM Kiley/Staff
Citizens Advisory Committee Meeting Mon, Jul 23 8:30AM Beverage
Finance-Accounting Committee Meeting Mon, Jul 23 4:OOPM Kiley/Hawkins
Joint Committee Meeting with MWDOC and OCWD Tue, Jul 24 4:OOPM Hawkins/Beverage
Yorba Linda Planning Commission Wed, Jul 25 7:OOPM Collett
Board of Directors Regular Meeting Thu, Jul 26 8:30AM
6/25/2012 9:49:41 AM
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: June 28, 2012
Subject: MWDOC Water Policy Forum - July 25, 2012
CSDA Special District Leadership Academy Courses
Setting Direction/Community Leadership - July 26, 2012
Board's Role in Human Resources - July 27, 2012
STAFF RECOMMENDATION:
That the Board of Directors authorize Director attendance at these events if desired.
ATTACHMENTS:
Name: Description: Type:
MWDOC Water Policy Forum.pdf Event Flyer Backup Material
CSDA Setting Direction.odf Event Flyer Backup Material
CSDA Boards Role.odf Event Flyer Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
6/28/2012
RC/PH 5-0
Authorizing Director attendance at the
MWDOC Water Policy Forum only.
MUNICIPAL
WATER
DISTRICT
J OF
ORANGE
COUNTY
Policy MWDOC Water 1
Wednesday,
'Understanding San Diego's Quest
for Water Independence from MWD'
Steve Erie, Ph.D.
Professor,Author, • Water Policy Expert
Westin You are cordially invited to attend the July 25,2012,Water Policy Forum&
Dinner featuring Steve Erie.His keynote address,"Understanding San Diego's
South Coast •
_ Quest for Water Independence from MWD,"will highlight the origins and
motivations behind San Diego's unique approach to water independence and
• • Ballroom their conflict with the Metropolitan Water District of Southern California
Costa 686 Anton Blvd.
A renowned expert in the area of water policy,Erie is the author of Beyond
Chinatown and several other acclaimed works,including his most recent
book,Paradise Plundered;he is a contributor to the Los Angeles County
x r Economic Development Corporation's report on"The Cost of Water in San
^ mouiM Sarar�Arae Dim and he is a Professor and Director of Urban Studies and Planning at
the University of California,San Diego. Steve was recently featured on KPBS's
IU Evening Edition,discussing San Diego's desire to become more independent
CO w from MWD.
-- During the event,Mr.Erie will be available to sign copies of his book,Beyond
Chinatown. You will have an opportunity to purchase the book when you
Ask-" `-'
fan
g-@ register.
County
55 Airport
' 0 42M012 NA 0 Register Now!
Register for this event by Friday,July 20,2012,and you will receive the early
registration fee of$75 per person.* This fee includes the pre-dinner reception
(cash bar),three-course dinner(choice of entree),and self-parking.Online
.• •• registration and payment options are available through the link above.
• • *Please note that the registration fee will increase to$85 per person after July
20th.Cancellations made after this date,and event no-shows,will be fully
charged.
We look forward to seeing you at the July 25th Water Policy Forum&Dinner!
Sincerely,
Jeffery M.Thomas
Board President
Municipal Water District of Orange County
(714) 963-3058
CSDA - Event Details Page 1 of 2
Setting Direction/Community Leadership
Instructor: Harry Ehrlich, Project Resource
Specialists
Discuss why the process of setting direction is important and how it
benefits the district, understand the importance of being future-
oriented and to think strategically, learn to transition from individual
board member to members of a governance team, understand the
sequence of steps needed to set the direction of the governance team.
08:30 am - 09:00 am Sign-in & Registration
09:00 am - 12:00 pm Workshop
12:00 pm - 01 :00 pm Lunch (On Your Own)
01 :00 pm - 04:00 pm Workshop
$225 CSDA Member
$250 SDLF Sponsoring Org Member -- Call us at (916) 442-7887
$375 Non-Member
Sign up for all four academy courses and save $$$
$800 CSDA Member
$900 SDLF Sponsoring Org Member -- Call us at (916) 442-7887
$1400 Non-Member
Cancellations must be made IN WRITING and received via fax, mail, or
email no later than three days prior to the seminar. All cancellations
made within the specified time will be refunded less a $25 processing
fee. 08:30 am - 09:00 am Sign-in & Registration 09:00 am - 12:00 pm
Workshop 12:00 pm - 01 :00 pm Lunch (On Your Own) 01:00 pm -
04:00 pm Workshop
Start Date: Thursday, July 26, 2012
End Date: Thursday, July 26, 2012
Coordinators: Sharon Foster, Education Assistant - sharonf @csda.net
Address: Vista Irrigation District
1391 Engineer Street
Vista, CA 92081
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before continuing through the checkout process.
Thank you for using the CSDA web site.
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CSDA - Event Details Page 1 of 2
Board's Role in Human Resources
Instructor: Harry Ehrlich, Project Resource
Specialists
Particpants will learn: to develop guidelines for assessing the
performance of the General Manager, to determine a protocol for
approving personnel policies, to create a process for approving job
descriptions and organizational structure. The confidentiality and legal
liabilities of a district board member.
08:30 am - 09:00 am Sign-in & Registration
09:00 am - 12:00 pm Workshop
12:00 pm - 01 :00 pm Lunch (On Your Own)
01 :00 pm - 04:00 pm Workshop
$225 CSDA Member
$250 SDLF Sponsoring Org Member -- Call us at (916) 442-7887
$375 Non-Member
Sign up for all four academy courses and save $$$
$800 CSDA Member
$900 SDLF Sponsoring Org Member -- Call us at (916) 442-7887
$1400 Non-Member
Cancellations must be made IN WRITING and received via fax, mail, or
email no later than three days prior to the seminar. All cancellations
made within the specified time will be refunded less a $25 processing
fee. 08:30 am - 09:00 am Sign-in & Registration 09:00 am - 12:00 pm
Workshop 12:00 pm - 01 :00 pm Lunch (On Your Own) 01:00 pm -
04:00 pm Workshop
StarL UCILC: Friday, July 27, 2012
End Date: Friday, July 27, 2012
Coordinators Sharon Foster, Education Assistant - sharonf @csda.net
Address. Vista Irrigation District
1391 Engineer Street
Vista, CA 92081
You must log on
before continuing through the checkout process.
Thank you for using the CSDA web site.
http://www.csdamembers.net/CSDAWEB/Core/Events/eventdetails.aspx?iKey=BRHR072... 6/19/2012