HomeMy WebLinkAbout2012-06-11 - Public Affairs-Communications-Technology Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
June 11, 2012
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Melton at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Art Vega, Interim IT Manager
Director Michael J. Beverage Cindy Botts, Management Analyst
Cody Peterson, Public Affairs Intern
John DeCriscio, Chief Plant Operator
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. MWDOC Water Efficiency Bill Insert Options
Ms. Botts presented to the Committee the options available with regards
to the MWDOC Water Efficiency bill insert. The recent issue of signage
was discussed and it was decided that the City of Yorba Linda's logo
would be left off in favor of the Water District's logo alone.
3. DISCUSSION ITEMS
3.1. Computerized Maintenance and Management System Project Status
Mr. Vega updated the Committee on the CMMS and GIS improvements as
well as recent changes to the system. The Committee had questions
regarding the speed of the transition to the new ops teams and feedback
was positive. A schedule was also presented which further detailed the
transitional phases of establishing each crew's introduction to the system.
Mr. DeCriscio left the meeting following this discussion.
3.2. Sewer Facilities GIS Conversion Status (Verbal Report)
Mr. Vega explained the schedule of the sewer system GIS conversion to
the Committee. Mr. Vega further explained the only issue they have had is
missing sewer information from the City of Yorba Linda as-builts, but GIS
staff was able to contact the city and obtain the missing information.
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3.3. Future Use of Water Conservation Community Signage
Ms. Botts informed the Committee that the City of Yorba Linda was
requesting a joint effort between the City and the District with regards to
signage. It was decided that no effort would be taken in this regard at this
time.
3.4. Public Outreach Activities
Ms. Botts informed the Committee that there have been slight adjustments
loosening restrictions on water bottle distribution as per the Committee's
request. The last Fullerton Arboretum classes were also held recently and
the Committee will make the decision whether or not to recommend
continuing the District's association with the Arboretum at a later date.
3.5. Status of Strategic Plan Initiatives (No Change)
Mr. Vega informed the Committee that on May 22 — 24 the District had
Cogsdale training which included "Smartlist" training for customer service
personnel. Employee reviews of the training were presented to the
Committee and were positive.
3.6. Future Agenda Items and Staff Tasks
Director Beverage asked about making a link on our webpage which
would allow customers, via questionnaire, to determine each house-hold's
approximate water usage and break down how they could cut back.
4. ADJOURNMENT
3.1. The meeting was adjourned at 4:40 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee will be held July 2, 2012
at 4:00 p.m.
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