HomeMy WebLinkAbout2012-08-06 - Public Affairs-Communications-Technology Committee Meeting Agenda Packet Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PUB AFFAIRS-COMMUNICATIONS-TECH COMMITTEE MEETING
Monday, August 6, 2012, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Engineering Manager
Director Michael J. Beverage Art Vega, Interim IT Manager
Cindy Botts, Management Analyst
1. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
2. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
2.1. Internet Services Upgrade
Recommendation. That the Committee recommend the Board of Directors
authorize staff to upgrade internet services from Business Class Cable Internet to
Dedicated Internet Access with Time Warner Cable for a monthly cost of$999.00
plus taxes and fees.
3. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
3.1. Computerized Maintenance and Management System Project Status
3.2. Sewer Facilities GIS Conversion Status (Verbal Report)
3.3. Status of Website Redesign (Verbal Report)
3.4. Fall Newsletter Draft Content and Layout
3.5. Promotional Collateral Inventory and Replacement
3.6. Public Outreach Activities
3.7. Status Report on Strategic Plan Initiatives
3.8. Future Agenda Items and Staff Tasks
4. ADJOURNMENT
4.1. The next Public Affairs-Communications-Technology Committee meeting was scheduled
for Monday, September 3, 2012 at 4:00 p.m. but will be rescheduled due to the holiday.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 2.1
AGENDA REPORT
Meeting Date: August 6, 2012 Budgeted: Yes
To: Public Affairs-Communications- Cost Estimate: $999.00/month
Technology Committee
From: Steve Conklin, Engineering Account No: 1-6020-0600-34
Manager
Presented By: Art Vega, Acting IT Manager Dept: Information
Technology
Prepared By: Art Vega, Acting IT Manager CEQA Compliance: N/A
Subject: Internet Services Upgrade
SUMMARY:
The District currently has internet services provided by two different vendors for redundancy and
more bandwidth (additional data capacity). Time Warner cable provides Business Cable internet
service and AT&T provides Business class DSL internet service. The bandwidth provided by these
services is becoming a bottleneck. Bandwidth on both these services are at capacity and cannot be
increased without changing the service type. This item was discussed at the IT Workshop on
December 12 and funding for a solution was budgeted for the 2012-2013 budget year.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize staff to upgrade internet services
from Business Class Cable Internet to Dedicated Internet Access with Time Warner Cable for a
monthly cost of $999.00 plus taxes and fees.
DISCUSSION:
As the District relies more on internet services, the need for more bandwidth is becoming critical.
While downloading bandwidth (data coming into the District) is sufficient for the time being, the
upload bandwidth (data leaving the District) is much slower.
As more employees are deployed with CMMS notebook PCs in the field, for example, users will be
competing for available bandwidth. The end result is a slower computer as the computer waits to
receive information from District servers.
Staff has researched and obtained services upgrade quote/proposals from Time Warner Cable and
AT&T. The proposed monthly service fee to upgrade to AT&T's MIS (Managed Internet Services)
would be $1266.08 a month with no installation costs. Time Warner's DIA (Dedicated Internet
Access) would be $999.00 a month with no installation costs with a 3-year term. One of the benefits
of this upgrade is that as the need for bandwidth increases in the future it can be increased within
hours with a phone call. Lead time for installation is approximately 2 months.
Based on review of the proposals and fees, staff recommends upgrading to Dedicated Internet
Access with Time Warner Cable for $999 per month plus taxes and fees.
STRATEGIC PLAN:
OE 1-A: Identify the Current Functionality of Existing Technology and Determine if it is Being
Utilized to Full Capacity
ATTACHMENTS:
.._. Description: Type:
Time Warner Proposal for Internet Services.pdf Time Warner Proposal Backup Material
Time Warner Service Order.pdf Time Warner Service Order Backup Material
o
Time Warner Cable Business Class
Sales Proposal for
YORBA LINDA WATER DISTRICT
Prepared by:
David Morris
MAE-Government
david.morris3 @twcable.com
17777 Center Court Drive
Cerritos, CA 90703
(562) 677-0470 ext:
Time Warner Cable Business Class Confidential-August 1,2012
17-11 '1 rt.TTMON
f
Table of Contents
EXECUTIVESUMMARY..........................................................................................................................................3
TIME WARNER CABLE OVERVIEW.........................................................................................................................4
SERVICEDELIVERY................................................................................................................................................6
CUSTOMER CARE OVERVIEW................................................................................................................................8
PRODUCTDESCRIPTIONS......................................................................................................................................1
PROPOSEDPRICING..............................................................................................................................................2
Time Warner Cable Business Class Confidential August 1,2012 Page 2
Executive Summary
Time Warner Cable Business Class takes a very personal approach in understanding our
customers. Our mission is to connect people and businesses with information, entertainment
and each other, and give customers control in ways that are simple and easy.
We are pleased to submit this proposal to YORBA LINDA WATER DISTRICT and believe it provides
solutions to address your need for Customer Service, Cost Savings and Reliability with the
following services:
Platinum Svc
Bcv A/0 3
Bcv A/0 2
Bcv A/0 1
Bcv Bas Pri
Bcv Brod Pri
Bc Double Vh
Bci 10 St Em
Bci A/0
Bci Cntrct3Y
Bci 13 Stip
Los Angeles BCF Fiber I-Net
Detailed descriptions of these solutions are contained in the Appendix of this document.
The opportunity to share our unique capabilities with YORBA LINDA WATER DISTRICT is of
paramount importance to us. We look forward to discussing this proposal in detail with you.
Time Warner Cable Business Class Confidential August 1,2012 Page 3
Time Warner Cable Overview
Time Warner Cable is the second-largest cable operator in the U.S., with technologically
advanced, well-clustered systems located mainly in five geographic areas — New York State
(including New York City), the Carolinas, Ohio, Southern California (including Los Angeles) and
Texas.
Headquartered in New York, NY, Time Warner Cable is among the largest providers of video,
high-speed data and phone services in the United States. In addition, Time Warner Cable:
• Is a Fortune 150 company (Ranked #137 in 2011)
• Employs more than 47,500 nationwide
• Serves more than 14.5M customers in 28 states
• Generated $18.913 in total revenue in 2010
• Increased revenues 3.7% year-over-year in Q3 2011 to $4.313
Time Warner Cable Business Class, a division of Time Warner Cable (NYSE: TWC), offers a full
complement of business communications tools to small- and medium-sized businesses and
enterprise-sized companies. From dedicated fiber solutions for enterprises to hybrid fiber
coaxial solutions for home offices and teleworkers, our innovative products and services
provide dependable, cost effective solutions to business customers nationwide.
As the business-to-business arm of Time Warner Cable, Time Warner Cable Business Class:
• Offers an advanced suite of voice, data, and video services to businesses of all sizes
• Provides cell tower backhaul services to wireless carriers, and through its NaviSite
subsidiary, enterprise-class hosting, managed application, messaging and cloud
services
• Serves approximately 450k business customers nationwide
• Is a facilities-based service provider leveraging Time Warner Cable's national
network infrastructure
• Delivers services across our technologically advanced hybrid fiber coaxial network
that spans more than 400k route miles nationally
• Delivers innovative technology and a strong commitment to customer service and
support
• Has been recognized as an innovative service provider in North America through
the Metro Ethernet Forum
Time Warner Cable Business Class Confidential August 1,2012 Page 4
Time Warner Cable Business Class Confidential August 1,2012 Page 5
Service Delivery
Steps to Delivering Your New Service from Time Warner Cable Business Class
As one of the nation's largest providers of data, video, and voice services in the United States, we
tal<e a great deal of pride in delivering world class services and we proudly stand behind every
product we sell. Our dedicated team of technical, engineering, construction and service delivery
professionals insures every service we deliver meets our rigorous standards of quality. To achieve
such quality, we manage all elements of delivering your new service, from design and engineering
through installation and activation.
Achieving service delivery quality from contract signature to service activation also involves several
I<ey steps we would lil<e to highlight in more detail. The timeline associated with each step highlights
a typical 60-90 day installation period, but your specific service delivery timeline may vary due to 3rd
party permitting restrictions, right of entry permissions, unforeseen construction delays, and
building access issues.
Site Survey(usually occurs within 1-3 weeks of contract signature)
The first step in delivering your new service involves a thorough walk through and evaluation of your
service location, and the property owner or manager for your service location will be contacted by a
member of our service delivery team to set up an appointment. Once the survey is completed, we
will provide the installation requirements to your property owner or manager, and will worl< with
them to get approval for that worl<. The survey technician will also discuss any customer wiring
requirements during this review.
Design and Engineering(usually occurs 3-4 weeks after contract signature)
In the design and engineering phase of the service delivery process, our technical operations and
engineering teams plan out the networl< pathing and infrastructure design necessary for build out of
services to your location. This stage in the process also involves submitting design and construction
plans through the local, city, state and/or utility permitting process.
Construction (usually occurs approximately 4-7 weeks after contract signature)
In this phase of service delivery, physical construction worl< begins in the field. This step typically
involves digging trenches, overhead utility poles attachments, installation of conduit (both on and
off customer premises), and installation of a patch panel within the customer premise minimum
point of entry (MPOE) or telco closet. All worl< will be coordinated with the building owner or
manager.
Time Warner Cable Business Class Confidential August 1,2012 Page 6
Activation of Service(usually occurs approximately 8-10 weeks after contract signature)
This phase of service delivery is for installation and activation of your new service, and you will be
contacted by a member of our service delivery team to schedule your installation date and time. On
the scheduled date of installation, a member of our team will install all necessary service equipment
and activate service.
As a friendly reminder during the installation and activation process, clients are responsible for all
internal wiring identified during the initial site survey as customer responsibility. In addition, post-
installation technical service contacts will also be provided to answer any additional questions you
may have regarding your service.
Time Warner Cable Business Class Confidential August 1,2012 Page 7
1711 '1 rt.TTMOM
f
Customer Care Overview
The Time Warner Cable Commercial Support
Center (CSC) is a dedicated team of highly
trained technicians who will provide 24x7
support to YORBA LINDA WATER DISTRICT. The
level of support provided by the CSC includes
first level trouble reporting, first line diagnostics
as well as problem analysis, and escalation.
�.
Time Warner Cable Business Class
Support Tiers
Self-Support
Our customer care Website houses
a list of Frequently Asked Questions
for each product.
E-mail Support
Submit a question via email and
expect to receive a response within
2 hours.
Online Chat
Enter a real time chat session with a
customer care representative.
Time Warner Cable Business Class Confidential August 1,2012 Page 8
Product Descriptions
Time Warner Business Class offers robust and scalable data, voice, security and video product offerings
that address the needs of businesses of all sizes. Below you will find product descriptions as well as the
product features and benefits that address your Customer Service, Cost Savings and Reliability needs.
Dedicated Internet Access (DIA)
Dedicated Internet Access (DIA)can offer YORBA LINDA WATER DISTRICT dedicated Internet connectivity,
leveraging the fiber distribution network that supplies service to millions of other Time Warner Cable
customers. With the principal product focus on high-bandwidth solutions,this service provides robust point-to-
point fiber-based Internet connectivity.
FEATURES BENEFITS
Tiered Service Levels Customized speed configurations to meet your business
needs.
Scalable Service Levels Scalable service from multi-megabit to gigabit transmission
speeds can be customized as business needs change.
Time Warner Cable Business Class Confidential-August 1,2012
Proposed Pricing
Proposal # 1722675 Proposed Pricing Good Until: 08/15/2012
Account Executive: David Morris
Phone: (562) 677-0470 ext:
Fax: (704) 414-9343
Email: david.morris3 @twcable.com
Customer Information
YORBA LINDA WATER DISTRICT
Authorized Contact Contact Phone Contact Fax
Art Vega (714)701-3000
Monthly Recurring Charges at: 913 RICHFIELD RD , PLACENTIA CA 92870
Product Quantity Sales Price Contract Term Monthly Price
Los Angeles BCF Fiber I-Net 1 $999.00 36 Months $999.00
Monthly Total* $999.00
*Prices do not include taxes and fees
One-Time Charges at: 913 RICHFIELD RD , PLACENTIA CA 92870
Product Quantity Sales Price Price
BCF Fiber Install 1 $0.00 $0.00
Total *: $0.00
*Prices do not include taxes and fees
*Prices quoted are subject to change.Applicable taxes and fees are not included in the quoted price. Additional Terms and
Conditions may apply.
Time Warner Cable Business Class Confidential August 1,2012 Page 11
lc TIME WARNER CABLE
Business Class
Business Class Customer Service Order
anAccount Executive: David Morris
Phone: (562)677-0470 ext:
Cell Phone: (562)324-7543
Fax: (704)414-9343
Email: david.morris3 @twcable.com
YORBA LINDA
Business Name WATER DISTRICT Customer Type: Existing Customer
Federal Tax ID Tax Exempt Status Tax Exempt Certificate#
Billing Address Account Number
913 RICHFIELD RD PLACENTIA CA 92870 8448400250088478
Billing Contact
Billing Contact Phone Billing Contact Email Address
Maria Trujillo 714 701-3000 mtru illo Iwd.com
Authorized Contact
Authorized Contact Phone Authorized Contact Email Address
Art Vega 714 701-3000 avega@ylwd.com
Technical Contact
Technical Contact Phone Technical Contact Email Address
Rick Walkeme er 714 448-0149 rwalkemeyer@ylwd.com
Dedicated Internet, Metro Ethernet, and Private Line Service Order Information For 913 RICHFIELD RD PLACENTIA CA 92870
Location Customer Requested
Site Name Address Location Type Bandwidth Due Date
10 Mbps x 10
913 RICHFIELD RD PLACENTIA, CA 92870 1 Mbps DIA
Current Services and Monthly charges At 913 RICHFIELD RD , PLACENTIA CA 92870
Monthly
Description Quantity Sales Price Recurring Total
Bcv A/O 1 1 $15.00 $15.00
Bcv A/O 2 1 $15.00 $15.00
Bcv A/O 3 1 $15.00 $15.00
Bci 13 Stip 1 $0.00 $0.00
Bcv Bas Pri 1 $29.95 $29.95
Bc Double Vh 1 1 $0.00 $0.00
Bci 10 St Em 1 $0.00 $0.00
Bci Cntrct3Y 1 $0.00 $0.00
Bcv Brod Pri 1 $25.00 $25.00
*Total $99.95
*Prices do not include taxes and fees.
Page 1 of 3
lc TIME WARNER CABLE
Business Class
New and Revised Services and Monthly Charges At 913 RICHFIELD RD , PLACENTIA CA 92870
Monthly
Description Quantity Sales Price Recurring Total Contract Term
Los Angeles BCF Fiber I-Net 1 $999.00 $999.00 36 Months
*Total $999.00
*Prices do not include taxes and fees.
One Time fees At 913 RICHFIELD RD , PLACENTIA CA 92870
Description Quantity Sales Price Total
BCF Fiber Install 1 $0.00 $0.00
Total $0.00
*Prices do not include taxes and fees.
Page 2 of 3
lc TIME WARNER CABLE
Business Class
Special Terms
The services, products, prices and terms identified on this Service Order constitute Time Warner Cable's offer to provide such
services on such terms. Until Customer has accepted this offer by signing as appropriate below, Time Warner Cable reserves
the right to rescind this offer at any time, at its sole discretion.
The Agreement shall be renewable for successive terms unless at least thirty (30) days prior to the expiration of the then-
current term, either party notifies the other party of such party's intent not to renew this Agreement. Agreement term and
corresponding monthly billing will commence on actual service installation date. Cable television and Work-at-home services
are subject to annual price change.
10Mbps x 10Mbps Fiber Internet.
Electronic Signature Disclosure
By signing and accepting below you are acknowledging that you have read and agree to the terms and conditions outlined in this document.
Authorized Signature for Time Warner Cable Authorized Signature for Customer
Printed Name and Title Printed Name and Title
Date Signed Date Signed
Page 3 of 3
ITEM NO. 3.1
AGENDA REPORT
Meeting Date: August 6, 2012 Budgeted: Yes
Total Budget: $388,000
To: Public Affairs-Communications-
Technology Committee
From: Steve Conklin, Engineering
Manager
Job No: 200915
Presented By: Art Vega, Acting IT Manager Dept: Information
Technology
Reviewed by Legal: N/A
Prepared By: Robyn Shaw, Info Sytm Tech CEQA Compliance: N/A
II/Programmer
Subject: Computerized Maintenance and Management System Project Status
SUMMARY:
On July 22, 2010, the Board authorized the General Manager to execute a Professional Services
Agreement with Westin Engineering, in the amount of $248,626, to provide Computerized
Maintenance & Management System (CMMS) software and implementation services. The software
proposed by Westin Engineering was Azteca's CityWorks software solution.
On October 27, 2011, the Board authorized the General Manager to execute Task Release No. 2
amending the PSA with Westin, in the amount not to exceed $38,000 to provide for additional
support services on an on-call as-needed basis.
For the 2012/13 budget year the CMMS CIP project was increased by $50,000.
DISCUSSION:
District IT staff assessed the status and expenditures to date with regard to the Westin Engineering
agreement. The District has paid Westin Engineering 100% of the $ 248,626 professional services
contract to date for development, installation and initial training on the Cityworks CMMS software
system.
District IT staff assessed the status of expenditures to date with regard to Task Release No. 2. The
district has paid Westin Engineering $12,332.56 (32%) of the $38,000 for support services.
Improvements have been made to CMMS implementation for the District's hydrant crew.
Three notebooks have been received and configured.
Attached for the Committee's review is an updated projected cost estimate for the CMMS project.
STRATEGIC PLAN:
OE 1-B: Evaluate How Each Department Might Make Further Use of Existing Technology
ATTACHMENTS:
Name: Description: Type:
Protected Cost for CMMS 2012 - 2013.xlsx Projected Cost for CMMS 2012-2013 Backup Material
CMMS Projected Costs
(updated August 1,2012)
Cost Category to Date
Cost M
Budget
EQUIP
$0.00
$0.00
INVENTORY
$8,646.38
$0.00
LABOR
$7,943.67
$0.00
OUTSIDE SVC
$279,001.40
$338,000.00
SUPPLIES
$28,047.58
$0.00
Project Total to Date: $323,639.03
Projected Remaining Costs for Supplies & Outside Svc
Cost 11116s,
Total
Remaining amount in Westin Contract
$36.56
Task Release No. 2 with Westin Engineering *
up to$38,000
$25,667
CityWorks User Licenses (currently 15). 5 additional licenses **
5 x$2,995
$14,975
Laptops with Verizon cards (15 Total 6 already purchased)***
9 X$2,365
$21,285
Vehicle mounts for laptops (purchased 6)
9 x$1,3211
$11,889
Projected Remaining Costs for Supplies&Outside Services $73,853.00
Project Total to Date $323,639.03
ost for CM MS Project 1 1 $397,492
*Total amount of annual service contract may not be used. 1-year term.
** 16-20 licenses $2995/each, 21-100 licenses$1,995/each. Total amount of licenses needed still to be determined.
*** Does not include monthy verizon card fee of$37.99 plus applicable taxes per card per month.
CMMS Projected Costs
(updated June 26,2012)
Cost Category to Date
Cost M
Budget
EQUIP
$0.00
$0.00
INVENTORY
$2,139.15
$0.00
LABOR
$7,943.67
$0.00
OUTSIDE SVC
$268,908.84
$338,000.00
SUPPLIES
$28,031.04
$0.00
Project Total to Date: $307,022.70
Projected Remaining Costs for Supplies & Outside Svc
Cost 11111111m,
Total
Remaining amount in Westin Contract
$36.56
Task Release No. 2 with Westin Engineering *
up to$38,000
$35,760
CityWorks User Licenses (currently 15). 5 additional licenses **
5 x$2,995
$14,975
Laptops with Verizon cards (15 Total 5 already purchased)***
10 X$2,365
$23,650
Vehicle mounts for laptops (purchased 4)
11 x$1,3211
$14,531
Projected Remaining Costs for Supplies&Outside Services $88,952.56
Project Total to Date $307,022.70
t for CMMS Project 1 1 $395,975
*Total amount of annual service contract may not be used. 1-year term.
** 16-20 licenses $2995/each, 21-100 licenses$1,995/each. Total amount of licenses needed still to be determined.
*** Does not include monthy verizon card fee of$37.99 plus applicable taxes per card per month.
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ITEM NO. 3.4
AGENDA REPORT
Meeting Date: August 6, 2012 Budgeted: N/A
Total Budget: $21,600
To: Public Affairs-Communications- Cost Estimate: $5,400
Technology Committee
Funding Source: N/A
From: Steve Conklin, Engineering Account No: 1-2020-0580-50
Manager
Presented By: Staff Dept: Administration/Public
Affairs
Reviewed by Legal: N/A
Prepared By: Cindy Botts, Management CEQA Compliance: N/A
Analyst
Subject: Fall Newsletter Draft Content and Layout
SUMMARY:
The Fall Newsletter, to be delivered by September 21, 2012, will include the following content:
• 2012 Bottled Water Label Contest
• Intro to Water, Part 1: Water Sources, Pressure Zones & Moving Water Around YLWD
• YL Pipeline Project - Next Steps After YL Blvd Construction (Letter From the Engineering Mgr)
• Availability of Online Billing for Customers
• YLWD's CMMS Program
• YLWD in the Community - Relay for Life (August 10-11, 2012)
A mock-up of the layout will be handed out at the meeting.
STRATEGIC PLAN:
CP 1-E: Effectively Use Broad Spectrum Communication Opportunities
ITEM NO. 3.5
AGENDA REPORT
Meeting Date: August 6, 2012 Budgeted: Yes
Total Budget: $53,000
To: Public Affairs-Communications- Cost Estimate: $9,079
Technology Committee
Funding Source: Water Operating
Fund
From: Steve Conklin, Engineering Account No: 1-2020-0580-35
Manager
Presented By: Steve Conklin, Engineering Dept: Administration/Public
Manager Affairs
Reviewed by Legal: No
Prepared By: Cindy Botts, Management CEQA Compliance: N/A
Analyst
Subject: Promotional Collateral Inventory and Replacement
SUMMARY:
The District regularly gives away promotional collateral at community events. The current inventory
of promotional collateral is dwindling and will need to be re-ordered if the collateral disbursement
rate stays consistent with previous years. In addition, at the Committee's request, new collateral
pieces have been priced and "mock-ups" of possible designs will be handed out at the meeting for
the Committee's review.
STRATEGIC PLAN:
CP 1-E: Effectively Use Broad Spectrum Communication Opportunities
ATTACHMENTS:
Name: Description: Type:
Promotional Items- Giveaways.docx Potential Promotional Items for 2012 Backup Material
Potential Promotional Items
1. Water Faucet/Water Bottle Pen
1,000 @ $1.19 ea.= $1,190—Blue Ink Only (4-Imprint)
2. Water Drop- Shaped Pencil
500 @ $1.51 ea. = $580 (Culver)
3. Pencil with Water Drop Eraser
__ lfllikA MR6NK
- MONTEREY PARK
1,000 @ $.83 ea. = $830 (Culver)
4. L.E.D. Key Chain Light
500 @ $1.39 ea. = $695 (4-Imprint)
5. Water Drop Man Stress Ball
1,000 @ $2.62 ea. = $2,620 (Culver)
6. Fold-Up Frizbee Flyer
500 @ $1.09 ea. _ $545 (4-Imprint)
7. Hand Sanitizer
�erltai
vvomens Hmhh
services
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500 @ $1.19 ea. _ $545 (4-Imprint)
ITEM NO. 3.6
AGENDA REPORT
Meeting Date: August 6, 2012
Subject: Public Outreach Activities
ATTACHMENTS:
Description: Type:
Public Outreach Activities.pdf Backup Material Backup Material
Special Events
Date
Description
Business
Materials
Notes
08/05/11
Walk-a-thon
Yorba Linda Relay for Life-24 hr walk
300 Sports Bottles, Water Truck
08/18/11
Jog-a-thon
Esperanza HS- Memorial 3K Run
360 Water Bottles
09/23/11
School Fundraiser
YLHS Men's Basketball
216 Water Bottles
10/01/11
Softball Fundraiser
Girls Softball-Team Smith
168 Water Bottles
10/01/11
Community Event
Walk to Cure Cervical Cancer
240 Water Bottles
10/05/11
School Fundraiser
YLHS Water Polo
48 Water Bottles
10/12/11
Pop Warner Fundraiser
Veteran's Field
144 Water Bottles
10/14/11
Jog-a-thon
YLMS 3K Run for Success
600 Water Bottles
10/20/11
Community Event
CHOC Fundraiser
360 Water Bottles, 10 traffic cones
10/21/11
Jog-a-thon
Fairmont Elementary
1200 Water Bottles
10/22/11
Community Event
City of YL Senior Health Fair
360 Water Bottles
10/26/11
Jog-a-thon
Travis Ranch Elementary
600 Water Bottles
10/27/11
Jog-a-thon
Mabel Payne Elementary
480 Water Bottles
10/27/11
Jog-a-thon
Lakeview Elementary
600 Water Bottles
10/27/11
School Fundraiser
Esperanza High School
264 Water Bottles
10/31/11
Jog-a-thon
Linda Vista Elementary
816 Water Bottles
10/31/11
School Fundraiser
Bryant Ranch Elementary
72 Water Bottles
11/10/11
Community Event
"Wounded Warriors" Fundraiser
72 Water Bottles
11/10/11
Community Event
YMCA Golf Tournament
240 Water Bottles
11/10/11
Jog-a-thon
Glenknoll Elementary
504 Water Bottles
11/18/11
Jog-a-thon
Van Buren Elementary
672 Water Bottles
11/19/11
School Fundraiser
YLHS Men's Basketball
600 Water Bottles
11/24/11
5K Run
Plymouth Rock& Run 2011
2,500 Sports Bottles, Water Truck
01/20/12
Jog-a-thon
Bryant Ranch Elementary
600 Water Bottles
01/21/12
Community Event
YLHS Cheer&Song Team
600 Water Bottles
01/22/12
Community Event
Ceremony to Honor Fire Station 10 of YL
264 Water Bottles
02/11/12
School Fundraiser
El Dorado HS Dance Team
600 Water Bottles
02/16/12
School Fundraiser
YLHS Baseball
360 Water Bottles
02/26/12
Cub Scouts Fundraiser
Cub Scouts Pack 580
360 Water Bottles
02/27/12
Community Event
Friends Christian School
600 Water Bottles
03/08/12
School Fundraiser
Travis Ranch Elementary
512 Water Bottles
03/10/12
Community Event
Genealogical Society of North OC
120 Water Bottles
03/22/12
rSchool Fundraiser
Esperanza High School Dance Team
600 Water Bottles
16,032
04/12/12
Community Event
Yorba Linda Horse Show
600 Water Bottles
Total
04/13/12
Community Event
National Charity League
48 Water Bottles
2
04/19/12
Speaking Engagement
Yorba Linda Women's Club
45 minute presentation on YLWD&WUE Gardening
6
04/23/12
1 Community Event
City of Yorba Linda Volunteer Day
1200 Water Bottles
Basic Design Strategies for the Low Water Use Garden
05/08/12
School Event
Glenview Elementary School
600 Water Bottles and 600 Sports Bottles
06/23/12
05/09/12
Community Event
City of Yorba Linda Employee Luncheon
168 Water Bottles
05/10/12
Community Fundraiser
American Subcontractors Assoc. Golf Tourn.
96 Water Bottles
05/11/12
School Fundraiser
Friends Christian School
312 Water Bottles
05/12/12
Community Event
Girl Scouts Troop 149 Bingo Night
120 Water Bottles
05/17/12
Boy Scout Fundraiser
Boy Scouts Troop 1613 Merit Badge Day
864 Water Bottles
06/07/12
Jog-a-thon
Ovarian Cancer Orange County Alliance
312 Water Bottles
06/07/12
School Event
Lakeview Elementary PTA 5t"Grade Promotion
168 Water Bottles
06/07/12
Community Event
Bernardo Yorba Middle School Graduation
360 Water Bottles
06/09/12
Community Fundraiser
Primitive Cross Fit Fundraiser for St.Jude's
120 Water Bottles
06/11/12
School Event
Fairmont Elementary 6t"Grade Event
264 Water Bottles
06/12/12
Community Event
Travis Ranch PTA 5t"Grade Celebration
600 Water Bottles
06/14/12
School Event
Promotion Ceremony Linda Vista Elementary
168 Water Bottles
06/14/12
Community Event
NCSA 1St Annual Summer Basketball League
600 Water Bottles
06/21/12
Community Event
Day Camp for Yorba Linda Girl Scouts
744 Water Bottles
07/03/12
Community Fundraiser
East Lake Eagle Rays Swim Team
120 Water Bottles
07/05/12
Community Event
The Cal South Outreach Program for Soccer
600 Water Bottles
07/18/12
School Fundraiser
YLHS Men's Basketball
144 Water Bottles
07/26/12
Community Event
YL Chamber of Commerce-Taste of YL
1,200 Water Bottles
07/26/12
Community Event
Project 999 (Supporting Fallen Police Officers)
288 Water Bottles
08/03/12
School Fundraiser
El Dorado HS Football Golf Tournament
120 Water Bottles
08/10/12
Community Fundraiser
YL Relay for Life
750 Sports Bottles, Water Truck, Booth
As of August 1, 2012, 25,848 Water Bottles Scheduled/Donated
Fullerton Arboretum Class Attendance
Date
Description
Customers
Others
Total
Notes
02/04/12
California Friendly Plants for the Garden
6
2
8
04/28/12
Irrigating the Low Water Use Garden
6
4
10
05/12/12
Basic Design Strategies for the Low Water Use Garden
5
3
8
06/23/12
Edibles in the Low Water Use Garden
5
4
9
NOTE: Class Limit is 70 people
ITEM NO. 3.7
AGENDA REPORT
Meeting Date: August 6, 2012
Subject: Status Report on Strategic Plan Initiatives
ATTACHMENTS:
Description: Type:
Strategic Plan Tracking- PACT.xlsx Strategic Plan Initiatives Backup Material
Strategic Plan Initiatives Status Report
Public Affairs-Communication-Technology Committee
Strategies
Start Date
Completion
Lead Party
June 2012 Progress
July 2012 Progress
Date
OE 1: O timize Use of Existing Technologies
Network Fleet(Vehicle
Network Fleet(Vehicle GPS)
Identify the Current Functionality of
GPS)Training
Training rescheduled for Aug.
OE 1-A
Existing Technology and Determine if
Jul-11
Sep-11
IT Director/EPIC Committee
scheduled for Aug.
21. The need for more
it is Being Utilized to Full Capacity
Dynamics GP HR training
identified and to be scheduled.
Evaluate How Each Department Might
EPIC Committee/ Executive
OE 1-13
Make Further Use of Existing
Sep-11
Dec-11
Staff.
No Change
No Change
Technology
CP 1: Increase Brand Recognition within the
Communit
Enhance Resources for Public
CP 1-A
Information&Governmental Affairs
Jul-11
Dec-11
Public Information Officer
No Change
On-Going
Division
CP 1-13
Develop a Public Relations Master
Jul-11
Jun-12
Public Information Officer
No Change
No Change
Plan with Measurable Goals
CP 1-E
Effectively Use Broad Spectrum
On-going
On-going
Public Information Officer
No Change
On-Going
Communication Opportunities
CP 2: Increase Public Awareness of Water and Wastewater Related Issues
CP 2-13
Develop and Expand a Youth
Jul-11
On-going
Public Information Officer
No Change
No Change
Education Program