HomeMy WebLinkAbout2012-07-05 - Planning-Engineering-Operations Committee Meeting Agenda Packet Yorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
Thursday, July 5, 2012, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director Ric Collett, Chair Ken Vecchiarelli, General Manager
Director Robert R. Kiley Steve Conklin, Engineering Manager
Lee Cory, Operations Manager
1. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
2. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
2.1. Terms and Conditions for Water and Sewer Service with Remarc Management, Inc.
Recommendation: That the Committee recommend the Board of Directors approve
the Terms and Conditions for Water and Sewer Service with Remarc Management,
Inc., Job No. 201211.
2.2. Approval of Change Order No. 1 for Pressure Regulating Stations Upgrade Project,
Phase 1
Recommendation: That the Committee recommend the Board of Directors approve
Change Order No. 1 for 27 additional work days and no additional cost to Vido
Samarzich, Inc. for construction of the Pressure Regulating Stations Upgrade
Project, Job No. 201108.
2.3. Change Order No. 2 for Green Crest Lift Station Repairs
Recommendation: That the Committee recommend the Board of Directors approve
Change Order No. 2 in the amount of$20,745 to Pascal& Ludwig Constructors for
discharge pipe replacement for Green Crest Lift Station Repairs, Job No. 2011-16S.
2.4. Northeast Area Planning Study
Recommendation: That the Committee recommend the Board of Directors authorize
execution of a Professional Services Agreement with Carollo Engineers, Inc. in the
amount of$102,883 to provide professional services to update, calibrate, and
analyze the District's water system hydraulic model and to prepare a Northeast
Area Planning Study.
2.5. Richfield Chlorine System Programable Logic Controllers (PLC's) Replacement
Recommendation: That the Committee recommend the Board of Directors approve
the purchase of four new PLC's and necessary equipment needed to upgrade the
chlorine system to todays standard. The cost of this equipment is approximately
$15,887.15. Additionally, the new PLC's will need to be programed by the chlorine
system manufacturer as this is a proprietary system and they are the only
authorized people to perform this work. This cost is based on an hourly rate and it is
estimated to be $18,400.
2.6. Purchase of a 2012 (8-10 Yard) Dump Truck
Recommendation: That the Committee recommended the Board of Directors
authorize the General Manager to execute a contract with Inland Kenworth
(Montebello) for the specified dump truck, with a Scelzi/Paramount dump body, in
the amount of$147,639.29.
3. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
3.1. Monthly Preventative and Reactive Maintenance Report
3.2. Monthly Groundwater Production and Purchased Import Water Report
3.3. Groundwater Producers Meeting Report
3.4. Status Report on Capital Projects in Progress
3.5. Status of Strategic Plan Initiatives
3.6. Future Agenda Items and Staff Tasks
4. ADJOURNMENT
4.1. The next meeting of the Planning-Engineering-Operations Committee will be held
Thursday, August 2, 2012 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 2.1
AGENDA REPORT
Meeting Date: July 5, 2012 Budgeted: N/A
To: Planning-Engineering-
Operations Committee
Funding Source: Developer Funded
From: Ken Vecchiarelli, General Account No: 1/2-2600
Manager
Job No: 201211
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Ariel Bacani, Engineering CEQA Compliance: N/A
Technician II
Subject: Terms and Conditions for Water and Sewer Service with Remarc Management,
Inc.
SUMMARY:
Remarc Management, Inc. is proposing to develop an Orchard Supply Hardware store within an
existing shopping center at 17474 Yorba Linda Blvd. The 1 .02-acre project site is located on the
south side of Yorba Linda Blvd., between Valley View Blvd. to the west, and Richfield Rd. to the
east. Proposed Terms and Conditions for Water and Sewer Service and an exhibit depicting the
project site and proposed improvements are attached for reference.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve the Terms and Conditions for
Water and Sewer Service with Remarc Management, Inc., Job No. 201211 .
DISCUSSION:
The District has an existing 8-inch water pipeline located in an easement looping through the project
site. The applicant requests to relocate approximately 180 feet of the existing pipeline to facilitate
construction of the proposed home improvement center. The new construction includes the
installation of a double-check detector assembly for the private fire suppression system, one water
service and the relocation of an existing fire hydrant.
Remarc Management, Inc. proposes to abandon a portion of a private 6-inch sewer main line and
reconnect to an adjacent public sewer manhole. The applicant will also construct a sewer lateral to
serve the project site.
The Terms and Conditions for Water and Sewer with Remarc Management, Inc. are attached for
your consideration.
ATTACHMENTS:
Name: Description: Type:
201211 T C.doc Terms&Conditions for Water&Sewer Service with Agreement
Remarc Management, Inc.
Exhibit of Proposed Water&Sewer Improvements for
201211 Exhibit.pdf Agreement
Remarc Management, Inc.
Date: JULY 12, 2012
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER AND SEWER SERVICE
NAME OF APPLICANT: REMARC MANAGEMENT, INC.
LOCATION OF PROJECT: 17474 YORBA LINDA BLVD., YORBA LINDA
TRACT NUMBER: N/A JOB NUMBER: 201211 LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an "X" following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. I.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
Page 2 of 5
NAME OF APPLICANT: REMARC MANAGEMENT, INC.
LOCATION OF PROJECT: 17474 YORBA LINDA BLVD., YORBA LINDA
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) X The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District's approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or
later) for the Water facilities.
14) X The applicant shall complete an Application to and Agreement for Water
Service.
15) X The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) X The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) X The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
Page 3 of 5
NAME OF APPLICANT: REMARC MANAGEMENT, INC.
LOCATION OF PROJECT: 17474 YORBA LINDA BLVD., YORBA LINDA
19) X The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the District's Standard Specifications. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
20) X The applicant's water facilities (on-site) shall be Privately owned and
maintained.
21) X The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) X The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) The applicant shall install one 1 water Sampling Station(s) in conformance
with the District's Standard Plans.
24) X The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) X All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) X The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) X The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) X The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) X The applicant shall install a pressure regulator in all dwellings that have
over 80 p.s.i. static water pressure in accordance with the appropriate
building codes.
31) X The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new dwellings.
Page 4 of 5
NAME OF APPLICANT: REMARC MANAGEMENT, INC.
LOCATION OF PROJECT: 17474 YORBA LINDA BLVD., YORBA LINDA
32) X The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
33) X The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
34) X The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) X The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) X The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District's Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
37) The applicant shall complete a Sewer Connection Application and Permit
for Sewer Service.
38) X The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) X The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) X The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant's sewer facilities (on-site) shall be Privately owned and
maintained.
44) X The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District's Plans and
Specifications.
Page 5 of 5
NAME OF APPLICANT: REMARC MANAGEMENT, INC.
LOCATION OF PROJECT: 17474 YORBA LINDA BLVD., YORBA LINDA
45) X The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building
and Plumbing Codes of the appropriate agency having jurisdiction.
47) X The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall abandon a portion of an existing 8-inch AC water main
within the project site and construct approximately 250 feet of new 8-inch
water main to bypass the abandoned pipeline section; install one new water
service, one new fire protection line and relocate one existing fire hydrant,
per approved plans and District Specifications.
49) X The applicant shall abandon a portion of an existing 6-inch private sewer
line within the project site and reconnect it to an adjacent public sewer
manhole, and install one new sewer lateral per approved plans and District
Specifications.
I hereby certify that the foregoing Terms and Conditions were approved at the July 12,
2012 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The
approved Terms and Conditions shall become void six (6) months from the approval date
if a formal Application To and Agreement with the Yorba Linda Water District for Sewer
Service is not executed for the project under consideration.
Kenneth R. Vecchiarelli, P.E., General Manager
- �------------------------------------------ ------
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PROPOSED SEWER TO BE REMOVE
LATERAL
PREPARED BY: EXHIBIT "B" SCALE:
NO SCALE:
YORBA LINDA WATER DISTRICT VALLEY VIEW CENTER IMPROVEMENTS DATE:
FOR
El 1717 E. MIRALOMA AVENUE REMARC MANAGEMENT, INC 06/19/2012
PLACENTIA, CALIFORNIA 92870 17474 YORBA LINDA BLVD., YORBA LINDA CA 92886 FILENAME:
(714) 701-3100
ITEM NO. 2.2
AGENDA REPORT
Meeting Date: July 5, 2012 Budgeted: Yes
Total Budget: $500,000
To: Planning-Engineering- Cost Estimate: No Cost
Operations Committee
Funding Source: All Water Funds
From: Ken Vecchiarelli, General Account No: 101-2700
Manager
Job No: J-201108
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Derek Nguyen, Water Quality CEQA Compliance: Exempt
Engineer
Subject: Approval of Change Order No. 1 for Pressure Regulating Stations Upgrade
Project, Phase 1
SUMMARY:
Construction is beginning in early July 2012 for the Pressure Regulating Stations Upgrade Project.
Submitted for consideration is Change Order No. 1 for 27 work days and no added cost for
additional time for fabrication and delivery of the precast concrete vault for the Van Buren site.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve Change Order No. 1 for 27
additional work days and no additional cost to Vido Samarzich, Inc. for construction of the Pressure
Regulating Stations Upgrade Project, Job No. 201108.
DISCUSSION:
In accordance with the contract documents, Vido Samarzich, Inc. submitted Change Order No. 1 for
changed conditions for the dimensions for the the concrete vault for the Van Buren Pressure
Regulating Station. Proposed Change Order No. 1 requests an additional 27 work days required to
modify the vault design and fabrication based on field measurements and the need for a thicker
vault roof section to accommodate truck loads. District staff and its engineering consultant reviewed
the changed conditions and the time request and recommend approval. A copy of Change Order
No. 1 is attached for review and information.
The status of the construction contract with Vido Samarzich is as follows:
• The current contract is $597,020.00 and 111 work days starting June 12, 2012.
• If approved, Change Order No. 1 adds 27 work days (24.3% of current contract days) and no
additional cost.
. If approved, the revised construction contract is 138 work days.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On May 10, 2012 the Board of Directors awarded the construction contract in the amount of
$597,020 to Vido Samarzich, Inc. for the construction of the Pressure Regulating Stations Upgrade,
Job No. 2011-08.
ATTACHMENTS:
Description: Type:
C01 -
001 Time Extension PRS Project Backup Material
27 day extension for concrete vault Van Buren PRS.pdf
JUN-22-2t 12 G-50A FFI-1i T0: 171 -101.-1 R i
YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 'I
DATE .tune 28, 2012
Page 1 Of 1
CONTRACT NAME.: Pressure Reguiating Stations Upgrade CONTRACT All $597,020.00 DAYS; 111
CONTRACTOR: Vida Samarzich, Inc, THIS CHANGE: $0 DAYS: 27
PROJECT 1 2011-08
OWNER: Yorba Linda Water District REVISED CONTRACT AMT: $597,020.00 DAYS. 138
This Change Order covers changes to the subject contract as describad herein.The Contractor shall construct, furnish equipment and materials,
and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor
and Yorba Linda Water District otherwise referred to as Owner.
+INCREASE CONTRACT
TIME
DESCRIPTION OF CHANGES /OR +EXTENSION 1
DECREASE IN OR-REDUCTION
CONTRACT (DAYS)
AMOUNT
27-day extension for lead time $0 27
due to design changes on concrete vault
NET CHANGE $o 27
REVISED CONTRACT AMOUNT AND TIME $597,020.00 138
The amount of the contract will be increased by the sum of$0 and the contract time shall be increased by 27 calendar days The undersigned
Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for each item including any and a€I
supervision costs and other miscellaneous costs relating to the change in work,and as to the extension of time allowed,if any, for completion
of the entire work on account of said Change Order.The Contractor agrees to furnish all labor and materials and perform ali other necessary
work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items This
document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be
effective when approved by the Owner, This Change Order constitutes full,final, and complete compensation to the Contractor for all costs,
expenses, overhead, profit, and any damages of every kind that the Contractor may incur In connection with the above referenced changes in
the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any work, any
delay to any work, any disruption of any work, any rescheduling of any work,and any other effect on any of the work under this contract. By
the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if any, and
expressly waives any claims for any additio compensation, damages or time extensions, in connection with the above-referenced
changes, r
RECOMMENDED; _ OWNER DATE:
eve C kil�n,/ ine i g Manager II
ACCEPTED: (/ CONTRACTOR GATE:
'VTdo_Sama&K_-h, Vic -President
Vido Samarzich, Inc,
APPROVED: OWNER DATE:
Ken Vecchiarelll, General Manager
VI DO SAMARZICH, INC. General Engineering Contractor No 433210A
4972 Crestview Place, Alta Loma, California 91701 TELEPHONE 909-987-6377
FAX 909-987-8988
June 28, 2012
Yorba Linda Water District
1717 E. Miraloma Avenue
Placentia, Ca 92870
Attention: Mr. Derek Nguyen, M.S.,P.E.
Subject: REQUEST FOR EXTENSION OF TIME
PRESSURE REGULATING STATIONS UPGRADE PROJECT-
CONTRACT#J2011-08
Dear Mr. Nguyen:
Please consider this our firm's request for a 27 calendar day time extension on the above subject
project. Of the 27 calendar days, we are respectfully requesting that 14 of those days be allocated to the
Van Buren station which would change the completion date from July 27 to August 10, 2012.
The majority of the days requested are due to an inability to receive the Van Buren vault base and mid-
section before July 20, 2012, as depicted in our revised schedule dated June 28, 2012. The vault has
been ordered today and our supplier has expedited his lead time to 3 weeks. Our firm has worked
diligently on the vault submittals, starting the process even before the June 12, 2012 Notice to Proceed
date, but we have encountered delays in ordering the vault due to unforeseeable causes beyond the
control and without the fault or negligence of our firm.After field verifying dimensions and grades at the
Van Buren station, our firm issued RFI#1 which outlined the issues that were discovered and eventually
lead to design changes.
We are scheduled to mobilize the Van Buren site on Monday July 9.This date is 27 calendar days after
the Notice to Proceed was issued.
Our firm is hopeful that this request will be granted and if you should need any further information,
please contact me at(626)926-2216.
Sincerely:
Vida Samarzich Jr
Vice President
ITEM NO. 2.3
AGENDA REPORT
Meeting Date: July 5, 2012 Budgeted: Yes
Total Budget: $175,000
To: Planning-Engineering- Cost Estimate: $20,000
Operations Committee
Funding Source: Sewer Capital
Reserves
From: Ken Vecchiarelli, General Account No: 201-2700
Manager
Job No: 2011-16S
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Hank Samaripa, Project CEQA Compliance: Exempt
Engineer
Subject: Change Order No. 2 for Green Crest Lift Station Repairs
SUMMARY:
Work is proceeding on repairs and upgrades to the Green Crest Sewer Lift Station. The contractor,
Pascal & Ludwig (P&L) Constructors, has completed installation of the new traffic-rated access
hatch, new valves and coating in the valve vault. However during the pressure washing and
cleaning of the wet well it was found that the 23-year-old discharge piping was beginning to
disintegrate and requires replacement.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve Change Order No. 2 in the amount
of $20,745 to Pascal & Ludwig Constructors for discharge pipe replacement for Green Crest Lift
Station Repairs, Job No. 2011-16S.
DISCUSSION:
P&L was requested to provide a cost quote to provide and install replacement pipe and fittings with
three alternatives: epoxy-coated steel pipe, coated ductile iron pipe (similar to existing), and
stainless steel pipe. The attached cost proposal dated June 26, 2012, shows costs ranging from
$18,579 for coated steel pipe to $20,745 for stainless steel pipe.
Staff recommends replacement with stainless steel pipe and fittings at slightly higher cost. The cost
differential for stainless steel over ductile iron and epoxy coated pipe is small for a superior product
with a significantly longer life.
The status of the construction contract with Pascal & Ludwig is as follows:
• The current contract is $93,244.82 and 171 calendar days starting January 12, 2012
• If approved, Change Order No. 2 adds $20,745.00 (22.2% of the original contract amount) and
10 calendar days.
• If approved, Change Order No. 2 increases the total contract amount to $113,989.82 and 181
calendar days.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors authorized the Sewer Transfer Agreement, effective July 1 , 2011 , for the
transfer of all remaining wastewater pipelines and one sewer lift station from the City of Yorba Linda
to YLWD. As part of the agreement, the City transferred their sewer fund balance of $267,000,
which was used in part for refurbishments of the lift station.
A construction contract in the amount of $90,580.00 was awarded to the low bidder, Pascal &
Ludwig Constructors on August 11 , 2011 , for lift station refurbishment. The General Manager
approved Change Order No. 1 for $2,644.82 for an added float switch in the wet well and for the
contractor to add a payment bond. Revised contract amount was $93,244.82.
The Board of Directors approved one progress payment to date on March 22, 2012.
ATTACHMENTS:
Name. Description: Type:
Change Order No. 2 062712.pdf Change Order No. 2 Backup Material
Y d
'r 1 1 t ..�i •;�) 1rw h, TELEPHONE:
� � G(� A a�' .,' I r (909)947-4631
2049 EAST FRANCIS STREET yy,i ,g FAX:(909)94-7-4722
ONTARIO,CALIFORNIA 91761
June 26, 2012
Yorba Linda Water District
1717 E. Miraloma Avenue
Placentia, CA 92870
Attention: Hank Samparipa
E
N Reference: Green Crest Lift Station
G
Subject: Cost Proposal-Replace Wet Well Discharge Piping System
N
E Dear Hank:
E
R Pursuant to the District's request, please find below a cost breakdown to replace the wet well
S discharge piping system. The work scope would include removing the existing piping system and
replacing it from the submersible pumps to the flex couplings below ground. As requested, Pascal
Ludwig has provided pricing for three different types of material options.
Epoxy Coated Piping System $18,579.00
C Ductile Iron Piping System $19,919.00
O Stainless Steel Piping System $20,745.00
N
S If you have any questions, please contact me at 909.706.7665.
T
R Respectfully,
U PASCAL 8, LUDWIG CONSTRUCTORS
C
O
R Bryan Kaiser
S Project Manager
BK:sz
Greencrest Discharge Piping
Replacement STL
!
J-3135
Work Description
I
I� Field Subs
Perm
Quantity
Equipment I
STS
Labor
Cost
Material
Total
Mob/Demob
i
- j L
1
300
394
Saw AC, Excavate
2267
FM !
� 2
225
5
L
1-
09
105 0
1 4.30 Hoe
t
30-0 �
50
�
Pull Pumps, Remove P iping
!
- . .
I
225
525
LM
100
-
1050
Boom Trk 1
330
50
Install New Piping
FM
i 1
200
525
I
ff
L
2
!
100
1050
Boom Trk
330
i
50
Backfill
i L
1
20
263
� !Slurry �
j
i''
(
500
!Extra Night Shift
!
1
225 1
100
525
i IFM
L
2
50
1050
11 -
':Repave AC/Clean Up
-
2100
FM i
I 225
I 525
2360
620
$7,482
$ 10,462 $ 2,100
$ 2,767 $
15,329
Overhead &
Markup
$
3,066
Subtotal
$
18,395
Bond
I $
184
I
Total
: $
18,579
J-3135
Total
16,435
3,287
19,722
197
19,919
Greencrest Discharge Piping
Replacement
- DIP
lWork
Description
!
Field
Subs
Perm
-
Mob/Demob
L
_
Quantity
-_. .
Equipment
STS
i Labor
Cost i
_
Material
iL
1
300
394
Saw AC Excavate i
3373
.FM
i 2
225
525
L
1
100
1050
X430 Hoe
300
50
j
- Pull Pumps, Remove Piping
i
-
_
,
-
1
FM
1
!
225
525
i L
2
I
100
1050
Boom Trk
I
330
50
Install New Piping
-- - .
FM
1
200
-
525
j
j
L
I
2 j
100
1050
I
Boom Trk
I
330 !
50
Backfill
i
L
1
20
i 263
!
i ISlurry
!
500
Extra Night Shift
{
j
FM
1
225
100
525
I
I
i
1 2
I
50
-
1050
!Repave AC/Clean Up
'
�
!1
2100
II
I FM
1
225
525
2360
620
$7,482
$ 10,462
! $ 2,100
$ 3,873
$
—
- 2
- -
Overhead &
- --
Markup
-
$
t
Subtotal
$
-
j
Bond
$
Total
$
J-3135
Total
16,435
3,287
19,722
197
19,919
Greencrest Discharge Piping
Replacement - 316SS,
J-3135
I Work Description
Field i Subs Perm
;Quantity
I Equipment)
STS
1 Labor
Cost Material
-
Total
Mob/Demob
-
�L
1
300
394 (i
;Saw AC, Excavate
I
� I
4054
;
FM
2
225 j
525
I
100
1050
I
!430 Hoe
300
50
Pull Pumps, Remove Piping
FM
1
225
525
!L
2
100
1050
Boom Trk
330
50
Install New Piping
FM
1
200
i 525
j
L
2
100
1050
Boom Trk
330
50
i
!Backfill
--
L
1
20
263
- iSlurry
500
Extra Night Shift i
FM -
I 1
I 225 !
100
525
L _
2
I
50
i 1050 !
-
Repave AC/Clean Up I
I 2100
! FM
I 225
525
2360
620
! $7,482 $
10,462 $ 2,100 $ 4,554
$
17,116
Overhead & Markup
$
3,423
T Subtotal
$
20,539
Bond
'; $
205
-
i
1
Total
; $
20,745
B 4
GREEN CREST 612212012
BID #SPEC# SCH JOINT IN BID REVISED COST
ITEM DESCRIPTION CLASS OPER. SIZE QTY UOM $/EA TOTAL $/EA TOTAL UP/DOWN VENDOR
DIP:2 @ 5-101/7',FxF,PRIME COAT FLG 4" 2 EA 442.00 884 IFERGUSON
DIP:90 DEG ELL,FxF,PRIME COAT FLG 4" 2 EA 215.00 430 g FERGUSON
DIP:2 S�,FxPE W/RING,PRIME COAT FxPE W. 2 EA 520.00 1,040 7�� FERGUSON
DIP:FLANGE COUPLING ADAPTER FxPE 4" 2 EA 320.00 640 FERGUSON
NBG:316SS FLG W. 8 EA 17.00 136 TRIPAC
STL 2 ft 6'-101/7',FxF,EPDXY COAT FLG 4" 2 EA LS 1,968 LEVCO
STL•90 DEG ELL,FxF,EPDXY COAT FLG 4" 2 EA LS O LEVCO
STL:2 S-8",FxPE W/RING EPDXY COAT FxPE 4" 2 EA LS LEVCO
STL:FLANGE COUPLING ADAPTER FxPE 4" 2 EA LS Z LEVCO
NBG:316SS FLG 4" 8 EA 17.00 136 ITRIPAC
316SS:2 @ V-101/7',FxF 10S FLG 4" 2 EA LS 3,626 LEVCO
316SS:90 DEG ELL,FxF 10S FLG 4" 2 EA LS LEVCO
316SS:2 5'-6",FxPE W/RING 10S FxPE 4" 2 EA LS
LEVCO
316SS:FLANGE COUPIJNG ADAPTER 10S FxPE 4" 2 EA LS LEVCO
NBG:316SS FLG 4" 8 EA 17.00 136 TRIPAC
P.a•1..1
ITEM NO. 2.4
AGENDA REPORT
Meeting Date: July 5, 2012 Budgeted: Yes
Total Budget: $125,000
To: Planning-Engineering- Cost Estimate: $125,000
Operations Committee
Funding Source: Water Capital
Reserves
From: Ken Vecchiarelli, General
Manager
Job No: 201011 B
Presented By: Steve Conklin, Engineering Dept: Engineering
Manager
Reviewed by Legal: Pending
Prepared By: Anthony Manzano, Senior CEQA Compliance: N/A
Project Manager
Subject: Northeast Area Planning Study
SUMMARY:
On May 10, 2012, the Board of Directors authorized staff to proceed with preparation and issuance
of a Request for Proposal (RFP) for the Northeast Area Water Service Planning Study. Staff issued
a RFP to six firms and received four consultant proposals. Following an evaluation by the District's
review team, staff recommends award to Carollo Engineers, Inc. (Carollo) for a fee not to exceed
$102,883.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize execution of a Professional
Services Agreement with Carollo Engineers, Inc. in the amount of $102,883 to provide professional
services to update, calibrate, and analyze the District's water system hydraulic model and to
prepare a Northeast Area Planning Study.
DISCUSSION:
As recently reported to the Board, two potential residential development projects in the undeveloped
areas of Improvement District 1 may be moving forward through County Planning. Recent
discussions with project representatives have centered around insuring that these potential projects
work closely together to insure a master planned water system infrastructure that integrates with the
District's existing systems through its multiple zones, reservoirs, and booster pump stations.
In order to appropriately evaluate the issues and options concerning water service for these
developments, it was recommended that hydraulic modeling be performed. That is, to prepare a
planning study based on computer-based hydraulic modeling to determine the various alternative
means to service the potential new residential developments as well as to meet the ultimate needs
and goals of the District for this portion of the water service area. Included would be water quality
modeling.
Following Board authorization, staff prepared a RFP to provide engineering services and sent it to
six firms experienced with this type work. Four proposals were received (one from two firms
submitting a joint proposal). The District's Review Team evaluated and ranked the proposals based
on experience, technical merit, content and understanding of the project. Following the technical
evaluation and ranking, separate fee envelopes for each proposal were opened.
Results of the ranking and fees are as follows:
Firm Evaluation Score Proposed Fee Staff Hours
MWH 27.24 $ 124,820.00 756
PSO/IDM 26.80 $ 114,710.00 800
Carollo 27.43 $ 102,883.00 622
AKM 26.52 $ 124,865.00 716
The proposal with the highest scoring technical evaluation was that by Carollo Engineers, based on
the criteria noted above. Carollo has completed other recent projects for the District, including
reservoir design projects as well as the 2005 Water System Master Plan. All of these projects were
completed professionally and to the satisfaction of District staff. Staff reviewed the proposed fee and
staff hours for the project and spoke with Carollo's Sr. Vice President, Gary Meyerhofer, who
confirmed that they'll complete all work described in the proposal for a fee of $102,883.
Based on the above, the Engineering Review Team recommends award to Carollo. This firm had
the best proposal, best project team and experience, and proposed fee and staff hours which were
reasonable and appropriate based on the scope of work.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
ITEM NO. 2.5
AGENDA REPORT
Meeting Date: July 5, 2012 Budgeted: No
Total Budget: N/A
To: Planning-Engineering- Cost Estimate: $35,000
Operations Committee
Funding Source: Water Capital
Reserves
From: Ken Vecchiarelli, General
Manager
Presented By: Staff Dept: Operations
Reviewed by Legal: N/A
Prepared By: John DeCriscio, Chief Plant CEQA Compliance: N/A
Operator
Subject: Richfield Chlorine System Programable Logic Controllers (PLC's) Replacement
SUMMARY:
The chlorine disinfection system operating in the Richfield Maintenance and Production Yard
produces and doses sodium hypochlorite disinfectant for the groundwater pumped from the wells on
site. This system was installed in 1998 and the computer components that runs the station can no
longer be purchased. The District has communicated with the manufacturer of the chlorine
generator system and determined the costs to replace these components and reprogram the new
controls system.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve the purchase of four new PLC's
and necessary equipment needed to upgrade the chlorine system to todays standard. The cost of
this equipment is approximately $15,887.15. Additionally, the new PLC's will need to be programed
by the chlorine system manufacturer as this is a proprietary system and they are the only authorized
people to perform this work. This cost is based on an hourly rate and it is estimated to be $18,400.
DISCUSSION:
The chlorine generating system at the Richfield facility is the only source of chlorine disinfection for
Wells # 1 , 5, 7, 10, 12, 18, & 19. This system was installed approximately 12 years ago. In
November of 2011 the Production Division requested the manufacturer of the system come on site
and evaluate the useful life remaining in the system. Upon visiting the facility the manufacture found
our system to be in extremely good condition. However, they recommended changing the system's
Programable Logic Controllers, (PLC's), as these PLC's are no longer available for purchase. In the
past six months we have had two of the four PLC's fail. These failures have left us with only one
working chlorine generating system. Under the current demands we are able to produce enough
disinfectant with the one unit. However, as water demands increase over the summer months the
need for addition generating capacity will be required. Staff has received quotes for the new PLC's
and their components.
• Graybar Electric - $15,887.15
• Stevens Engineering - $16,117.91
In addition to the cost of the materials which are being purchased directly by the district, the chlorine
generating system manufacturer, Severn Trent Services will need to program these new PLC's.
. Severn Trent Services Programming - $18,400
PRIOR RELEVANT BOARD ACTION(S):
None.
ATTACHMENTS:
Description: Type:
Severn Trent System Evaluation June 2012.pdf Severn Trent Evaluation Backup Material
r
r
r
Severn Trent Services
2660 Columbia Street
June 11, 2812 Torrance,CA 90503
United States
T: +1 310 618 9700
John DeCriscio F: +1 310 618 1204
Chief Plant Officer www-sevem(rentservices.com
Yorba Linda Water District
1717 Miraloma Avenue
Placentia, Ca 92874
John, as you know either Dave McWalters our National Service Manager or myself have made
trips through your plants and found your equipment to be in excellent condition due to the on
going maintenance of your staff.
That being said, one item that both Dave and I have noticed is that the PLC's your systems are
run by, Modicon are no longer available. If you were to need parts or software, they would not
be available. With the systems in as good a condition as they are, we would hate to see the
District spend money needlessly to replace everything f the PLC's were to shutdown. Instead,
we would like to suggest that the District look at a PLC upgrade that would be done in the field
to each of the 4 control panels. The District would choose and obtain the required hardware for
each panel and Severn Trent Water Purification Inc. would provide the file conversion,
software, cable, software upgrade and loading. Finally, we would perform the overall checkout
of each system with the new PLC's and software installed.
Again, we commend you on the condition of your equipment and the attention to detail your
staff has shown. You can contact either Dave McWalters or me if you feel this is a viable
project, thank you for your time.
Regards,
Bernard M. Eckert
Customer Service Business Development Manager
Severn Trent Water Purification Inc.
813-598-1671
Page 1 of 7 Correspondence should be addressed to:
Severn Trent Water Purification,Inc.
ITEM NO. 2.6
AGENDA REPORT
Meeting Date: July 5, 2012 Budgeted: Yes
Total Budget: $152,000
To: Planning-Engineering- Cost Estimate: $148,000
Operations Committee
Funding Source: Water Operating
Fund
From: Ken Vecchiarelli, General
Manager
Presented By: Lee Cory, Operations Manager Dept: Operations
Reviewed by Legal: No
Prepared By: Lee Cory, Operations Manager
Subject: Purchase of a 2012 (8-10 Yard) Dump Truck
SUMMARY:
It is the District's policy to submit all vehicle and major equipment purchases to the Board of
Directors for approval. The District's purchasing policy dictates that competitive bids should be
solicited for procurement of vehicles and equipment greater than $75,000.
STAFF RECOMMENDATION:
That the Committee recommended the Board of Directors authorize the General Manager to
execute a contract with Inland Kenworth (Montebello) for the specified dump truck, with a Scelzi /
Paramount dump body, in the amount of $147,639.29.
DISCUSSION:
The 2012-13 budget funds are included for the purchase of an 8-10 Yard Dump Truck. Staff
developed a set of specifications for the subject vehicle. The specifications are intended to acquire
a vehicle capable of safely towing a trailered backhoe, provide dump body tasks while minimizing
overweight possibility. Additionally, the truck must be durable enough to provide a long service life
with a minimum of parts inventory.
It should be noted that the Kenworth Dump Trucks have the same cab and chassis as the District's
newest Vactor Truck currently on order. The Kenworth Truck in our evaluation is a superior vehicle
and has many more features that add to its ease of service and safety. Staff also reviewed the type
of dump body offered on the Kenworth Trucks. Our recommendation includes a body type that the
District already owns and uses on several other trucks and are of a proven quality.
The District received five proposals:
1 . Inland Kenworth (Fontana) $151,895
2. Inland Kenworth (Montebello) $147,639.29 (Scelzi / Paramount body )
3. Inland Kenworth (Montebello) $147,639.29 (P&B Loader Body)
4. LA Freightliner $135,121 + Tire documentation and license fees
5. LA Freightliner/Western Star $140,374 + Tire documentation and license fees
The Freightliner trucks did not meet the written specification in several areas, which included types
of motorized mirrors, air ride seats, rear suspension, and side peeper window.
ITEM NO. 3.1
AGENDA REPORT
Meeting Date: July 5, 2012
Subject: Monthly Preventative and Reactive Maintenance Report
s
ATTACHMENTS:
Name: Description: Type:
20011-12 fiscal (3).xls Report Backup Material
Monthly Production Division Status Report May 2012 Final.pdf Report Backup Material
PREVENTATIVE AND REACTIVE MAINTENANCE
FISCAL 2011/12
Fiscal 2011-12 1 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%
HYDRANTS(3,881) Target;all hydrants to be serviced annually.
INSPECTED THIS MONTH
38
781
1421
228
6351
6801
9851
8381
6811
2891
5951
380
INSPECTED THIS YEAR
38
1161
2581
486
1,121
1 1,801
1 2,786
1 3,624
1 4,305
1 4,5941
5,189
5,569
%OF TOTAL
1.0%
3.0%1
6.7%1
12.5%
28.9%1
46.4%1
71.8%1
93.4%1
110.9%1
118.4%1
133.7%1
143.5%
VALVES(10,706/2=5,353) Target;all valves to be operated every two years
OPERATED THIS MONTH
4441
4941
6341
6161
560 282
6811
5531
611
1 533
1 632
1 392
OPERATED THIS YEAR
4441
9381
1,5721
2,1881
2,748 3,030
3,7111
4,2641
4,875
1 5,408
1 6,040
1 6,432
%OF TOTAL
8.3%1
17.5%1
29.4%1
40.9%1
51.3% 56.6%
69.3%1
79.7%1
91.1%1
101.0%1
112.8%
DEAD ENDS(155 X 2=310) Target;all dead ends to be flushed twice each year.
FLUSHED THIS MONTH
21
01
01
1551
01 01
01
01
01
1531
01
0
FLUSHED THIS YEAR
21
21
21
1571
1571 1571
1571
1571
1571
3101
3101
310
%OF TOTAL
0.7%1
0.7%1
0.7%1
50.7%1
50.7%1 50.7%1
50.7%1
50.7%1
50.7%1
100.0%
100%
AIR VACS(330) Target;all air/vacs to be serviced annually.
INSPECTED THIS MONTH
224
1061
11
31
11
01
11
01
01
11
11
2
INSPECTED THIS YEAR
224
3301
3311
3341
3351
3351
3361
3361
3361
3371
3341
336
%OF TOTAL
72.5%
100.0%1
100.0%1
101.2%1
101.5%1
101.5%1
101.8%1
101.8%1
101.8%1
102.1%1
101.2%1
101.8%
PRVs(150) 40 STATIONS Target;all PRVs to be serviced annually.
INSPECTED THIS MONTH
1 351
481
411
58
6
1 171
11
24
1 72
1 63
1 21
1 11
INSPECTED THIS YEAR
1 351
831
1241
182
188
205
2061
230
1 302
1 365
1 386
1 397
%OF TOTAL
1 23.3%1
55.3%1
82.7%1
121.3%
125.3%1
136.7%1
137.3%1
153.3%1
201.3%1
243.3%1
257.3%1
264.7%
WATER LEAKS Target;all leaks repaired at first available opportunity.
MAIN REPAIRED
0
01
41
11
11
41
21
01
21
01
01
1
SERVICE REPAIRED
1
41
21
51
31
51
51
01
21
01
01
2
SERVICE REPLACED
7
131
121
261
101
101
131
41
121
71
ill
14
AMS REPLACED
7
71
91
81
15
1 71
101
161
81
81
151
14
METERS Target;all meter work completed no later than next working day.
NEW INSTALL 9
1 29
1 12
1 25
1 4
1 71
161
71
61
51
27
STUCKS 01
11
01
471
01
30 231
331
191
191
121
3
PREVENTATIVE AND REACTIVE MAINTENANCE
FISCAL 2011/12
SEWER CLEANING(235 M)
Target;all sewers to be cleaned annually.
CLEANED THIS MONTH
1 21.41
23.91
22.91
27.5
24.87
1 10.031
13.171
22.861
19.031
15.451
21.241
20.28
CLEANED THIS YEAR
1 21.41
45.31
68.31
95.8
120.67
130.70
143.871
166.731
185.761
201.211
222.451
242.73
%OF TOTAL
1 9.1%1
19.3%1
29.1%1
40.8%
51.40%1
55.60%1
61.20%1
71.00%1
79.10%1
85.62%1
94.66%1
103.29%
SEWER TELEVISING(39.17M) Target;all sewers to be televised every 6 years.
TELEVISED THIS MONTH
1.2
0.58
1.38
4.85 1 3.26
3.85
3.67
5.91
4.46
3.50
3.12
TELEVISED THIS YEAR
1.2
1.78
1 1.78
1 3.16
1 8.01 1 11.271
15.12
1 18.791
24.70
1 29.161
32.66
1 35.78
%OF TOTAL
1 3.06%1
4.54%1
4.54%1
8.07%1
20.45%1 28.77%1
38.66%1
47.97%1
63.06%1
74.441
83.38
1 91.35%
OTHER SEWER WORK.
S.S.OVERFLOWS
0
0
0
0
0
0
0
0
0
0
0
0
SERVICE CALLS
1
0
2
1
1
1
5
0
0
0
2
4
ROOT CONTROL
0
267
0
0
0
6,834
5,944
1,075
-
766
1,000
REHAB FOOTAGE
0
241
12
0
12
196
0
0
1.42
314
0
0
11MAIN REPAIRS
1
0
3
1
0
2
6
0
3
0
0
1
MANHOLE ROOT CLEANING
11
9
0
3
0
0
2
8
12
4
0
0
MANHOLE REPAIRS
3
27
3
4
0
1
3
8
0
11
0
1
Monthly Production Summary Report
June 27, 2012
Water Production
Equipment Name
%Groundwater
34.5
% Import Water
65.5
Max Day
28.1
Min Day
16.6
Average Day
23.1
Weather Conditions
Max Temperature
86
Min Temperature
72
#of High Wind Days
0
#of Red Flag Days
0
Inches of Rain
0
Water Quality
Location Average Cl2 Dose
Richfield (North Loop)
1.40
Richfield (South Loop)
1.30
Lakeview Booster(Zone 2)
1.20
Lakeview Booster(Zone 3)
2.00
Well # 15
1.00
Well #20
0.00
Location Average Cl2 Residual
Highland Booster
1.30
Valley View Booster
2.30
Paso Fino Booster
2.30
Hidden Hills Reservoir
1.04
Camino de Bryant Reservoir
1.53
Valley view
Source Test.
Out of Service Equipment
Equipment Name
Reason for Out of Service
Richfield Cl2 Generator
PLC card failures. Units B&C project to replace ASAP
Well #5
Coolant system shutdown
Highland Booster#1
Coolant system problem
Palm Ave. Booster
System valve broken closed
Timber Ridge Booster#1
Pump needs rebuilt
Box Canyon Ball Valve
Repaired mechanical, needs new electric solenoid.
Returned
to Service
Equipment Name
Date
Number of PM's
Performed
Pumps& Motors
CL2 Systems
3 Annual Cl2 injector Maintenance
Reservoirs
Weed Abatement
Wells
After Hours Responses
Hi/Lo Water Levels
8
Hi/Lo Cl2 Levels
1
Power Failures
0
Communication
2
Pump Alarms
2
Intrusion Alarms
3
Reservoir,Valley View Booster, OC-51 Valve controls, Gardenia Reservoir plc and programing changes. Highland Booster Station AQMD
ITEM NO. 3.2
AGENDA REPORT
Meeting Date: July 5, 2012
Subject: Monthly Groundwater Production and Purchased Import Water Report
ATTACHMENTS:
Name: Description: Type:
Import 2011-12 Jun.pdf June Monthly Water Report Backup Material
YLWD SOURCE WATER SUMMARY
FY 2011-12
IN-LIEU ACTUAL ADJUSTED TOTAL MONTHLY YTD BUDGET
GW GW IMPORT DEMAND GW GW (Demand Est.) DELTA
MONTH (AF) (AF) (AF) (AF) (%) (%) (AF) (%)
Jul-11 uua.z) 256.6 1,564.0 2,430.1 35.6% 35.6% 2,630.6 -7.6%
Aug-11 596.7 225.7 1,571.7 2,394.0 34.4% 35.0% 2,588.1 -7.5%
Sep-11 530.0 219.4 1,391.8 2,141.2 35.0% 35.0% 1 2,270.8 -5.7%
Oct-11 - 652.2 1,116.3 1,768.4 36.9% 35.4% 1,915.4 -7.7%
Nov-11 - 535.2 723.7 1,258.9 42.5% 36.3% 1,513.1 -16.8%
Dec-11 - 537.4 789.6 1,327.0 40.5% 36.8% 1,361.1 -2.5%
Jan-12 - 943.8 438.9 1,382.8 68.3% 40.2% 1,186.8 16.5%
Feb-12 - 869.3 393.6 1,262.9 68.8% 42.8% 1,135.4 11.2%
Mar-12 - 893.9 458.9 1,352.7 66.1% 44.8% 1,345.5 0.5%
Apr-12 205.2 834.5 328.5 1,368.2 76.0% 47.4% 1,683.0 -18.7%
May-12 315.0 721.6 925.0 1,961.6 52.8% 48.0% 2,226.1 -11.9%
Jun-12 344.9 729.3 1,109.8 2,184.0 49.2% 48.1% 2,494.3 -12.4%
FYTD 2,601.4 7,418.8 10,811.7 20,831.9 48.1% 22,350.0 -6.8%
Red denotes In-Lieu month
Allowable GW(YTD) 10,020.1 (AF)
Underpumped (0.0) (AF)
GROUNDWATER PERCENTAGE
80.0%
MONTHLY GW(%)
75.0%
-N-YTD GW(%)
70.0%
-BPP GOAL 48.1
65.0%
60.0%
55.0%
50.0%
45.0%
40.0%
35.0%
30.0%
Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12
Month
WATER SUPPLY
FY 2011-12
June 2012 Water Supply
IN-LIEU GW
15.8%
GW
33.4%
IMPORT
50.8%
2011-12 YTD Water Supply
GW
IMPORT 48.1%
51 .9%
GW BPP GOAL
48.1%
Q
a�
E
0
2,500
2,000
1,500
1,000
500
N
TOTAL WATER USE
FY 2011-12
Month
22,000
�►1 111
111
16,000
14,000
U-
a
12,000
E
10,000
8,000
6,000
4,000
2,000
0
Jul-11
FY 2011 -12 YTD Water Supply
Budgeted Total GW+ Import
Actual Total GW+ Import
BPP GW Goal 48.1%
Actual GW Production
--S--Actual Total GW+ Import 2010-11
Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12
Month
ITEM NO. 3.3
AGENDA REPORT
Meeting Date: July 5, 2012
Subject: Groundwater Producers Meeting Report
s
ATTACHMENTS:
Name: Description: Type:
GWP Mtq Notes 13June2012.docx GWP Meeting Report for June 2012 Backup Material
IMYorba Linda
Water District
MEMORANDUM
DATE: June 13, 2012
TO: Ken Vecchiarelli
FROM: Steve Conklin
SUBJECT: Groundwater Producers Meeting, June 13, 2012
1 attended the Groundwater Producers (GWP) meeting on June 13 at OCWD. A
summary of each item discussed is as follows:
1. Annexation Update. OCWD reported groundwater basin modeling work is in
progress, as one of the necessary elements for the EIR for the annexation for
YLWD, IRWD and Anaheim. This work will take a couple more months to
complete, followed by preparation of the draft EIR document. As such, they
estimate that the draft EIR will not be released until October 2012.
2. Chemical Purchases. OCWD reported that they use and order large quantities
of sodium hypochlorite and hydrogen peroxide for the GWRS treatment plant.
They receive bids from suppliers for the best price, based on the quantity and
frequency of the order. OCWD has had discussions with other water and
wastewater agencies in the area that use these chemicals, and are looking at the
potential to combine chemical orders to get the best prices. OCWD invited the
GWP's to contact Randy Fick at OCWD if they are interested in investigating this
opportunity. (YLWD does not use either of these chemicals.)
3. Burris Pit Pump Station Retrofit or Replacement. OCWD's Burris Pit Pump
Station conveys water from the Santa Ana River to the Santiago Recharge
Basins in Orange. The pump station, constructed in 1989, typically operates in
winter following significant rain events. The pump station, with a capacity of up
to 200 cfs (i.e, about 90,000 gal/min), pumps water that would otherwise be lost
to the ocean following rain storms. Over the last six winters, the pump station
has pumped an average of 34,000 AF/yr to the basins for recharge.
The 23-year-old station has four inclined-shaft pumps that require removal in
order to perform major maintenance, which is now necessary. OCWD is
I
concerned that one or more pumping units may fail, significantly impacting ability
to collect and recharge storm water. In response to this concern, OCWD retained
an engineering consultant to evaluate potential rehabilitation and replacement
alternatives for the station. Three alternatives were identified and evaluated.
These had initial costs ranging from $13 million for rehab, to $21 and $22 million
for two replacement alternatives. The evaluation and findings were presented to
the OCWD Water Issues Committee on June 13, where many questions were
asked. Staff will continue to investigate the alternatives and return to the
committee at a later date. Funding is available from the existing R&R Fund.
4. Water Education Corridor Project. Efforts have been made on and off over
the past decade to design and build a Visitor Center at OCWD. Costs were
higher than the Board and staff could justify and support. After the completion of
GWRS and the new Water Quality Lab, interest for a center emerged again. In
2010, OCWD looked at existing educational and visitor centers in southern
California. After these tours and discussions with various experts and
professionals, the decision was to create a functional and interactive educational
experience within the confines of the existing foyer and hallway structure of the
OCWD Administration Building. OCWD selected Joe Adams, the Executive
Director of the Discovery Science Center in Santa Ana, for the project. On June
13, the Water Issues Committee supported the staff recommendation that the
Board authorize execution of an agreement with the Discovery Science Center
for $1,230,500 to design, fabricate, install and provide project management for
the Water Education Corridor Project.
5. OCWD Draft Response to Grand Jury Report. The Grand Jury released a
report on April 27, 2012 entitled "Let There Be Light," which reviews the
operations and finances of Special Districts in Orange County. OCWD and other
special districts must respond to the report's findings and recommendations by
July 26, 2012. OCWD provided a copy of its draft response for consideration.
6. Selection of FY12-13 GWP Chair and Vice-Chair. Elected for the next year is
Nabil Saba, City of Santa Ana, as Chair, and Bob McVicker, Mesa Water District,
as Vice-Chair.
7. City of Huntington Beach's Slater Stormwater Pump Station. OCWD
reported on an informational item presented to the Water Issues Committee.
According to the City of HB, water in lakes and ponds in the vicinity of Huntington
Central Park has been rising in the last few years. The water spills into the storm
channel system and ultimately must be pumped from the Slater Pump Station
into a County storm channel. Based on the assumption that the higher
groundwater in the ponds is the result of OCWD's recharge operations, the City
has asked OCWD to assist with the cost of a new, smaller pump and electrical
improvements at the pump station to move the water out of its system. OCWD
staff reported that the Water Issues Committee had a lot of questions and did not
seem to see this as a District issue. This was the same sentiment expressed by
members of the GWP. OCWD will get more information and bring it back at a
later date.
2
ITEM NO. 3.4
AGENDA REPORT
Meeting Date: July 5, 2012
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Name: Description: Type:
CIP Rept JuIV2012.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: July 1, 2012
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project
Current Status
Next Actions
Comments
1
Highland Booster Station Upgrade
Attained"Beneficial Use."
Contractor will complete
Anticipate completion in July
Budget: $5,000,000 Job No. 200814
Contractor completing ATS
remaining project tasks
2012.
Project Contact: Joe Polimino
connection to generator, and
and continue with
Planned Completion Date: July 2012
continues work towards source
preliminary punch list.
testing of new gas engines.
2
Well 20 Equipping
Contractor coordinating start-up
When start-up and testing
Anticipate completion by the
Budget: $1,200,000 Job No. 200711
and testing of new Well 20 and
is complete, the Notice of
end of June 2012.
Project Contact: Joe Polimino
existing Well 11, since SCADA
Completion will be issued.
Planned Completion Date: June 2012
controls were tied in together.
3
Green Crest Lift Station Upgrades
Valve vault completed. Includes
Wet well discharge pipe
Approve the change order in
Budget: $100,000 Job No. 2011165
traffic rated hatch, check and
and fittings corroded.
order to complete wet well
Project Contact: Hank Samaripa
gate valves, coated, and street
Repairs on hold pending
repairs and remainder of project.
Planned Completion Date: July 2012
pavement patch.
replacement proposal.
4
Fairmont Reservoir Valve Replacement
Construction is complete.
Board to approve Final
Inlet valves not working as
Budget: $210,000 Job No. 201011
Reservoir returned to
progress payment and
expected(Contractor's work not
Project Contract: Derek Nguyen
Operations.
authorize staff to file
an issue); staff working with
Planned Completion: May 2012
Notice of Completion.
vendor for credit&replacement.
5
Yorba Linda Blvd. Pipeline
Contractor started setting up
Contractor continuing
Contractor placed four electronic
Budget: $1.6M Job No. 2008-17
traffic control devices and
through Fairmont
message boards through-out site,
Project Contact: Joe Polimino
installing pipe, commencing
intersection, then proceed
updating the public daily of
Planned Completion Date: November 2012
from the east side of the project.
in front of the school,
current construction operations.
while classes are out.
6
Pressure Regulating Stations Upgrade
Notice to Proceed issued. Pre-
Contractor to mobilize on
1st of four PR stations to be
Budget: $1,000,000 Job No.: 201108
Con Meeting completed. Shop
July 2 and begin
constructed is Van Buren;
Project Contact: Derek Nguyen
drawings approved
construction.
estimated completion date
Planned Completion: October 2012
August 2012 for Van Buren.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: July 1, 2012
New Information since Last Report is Shown in Red
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Lakeview Grade Separation (OCTA Project)
Negotiating OCTA cost
After cost-sharing is
Awaiting final cost sharing
Budget: $700,000 Job No. 201002
sharing.
resolved, staff to receive and
decision and design submittal
Project Contact: Anthony Manzano
approve final design.
from OCTA's consultant.
Planned Completion Date: Late 2013
2
2010 Waterline Repl.,Ph.II.: Tamarisk,Hidden
Anaheim, Yorba Linda &
Eliminating pipe replacement
Construction expected to start
Hills, Catalina Ct., Gordon Ln. & Richfield Rd.
Placentia issued Permits.
crossing Atwood Ch. in
late 2012, with Richfield Road
Budget: $13M Job No. 201120
Awaiting YLCC approval
Richfield Rd. County Permit
work starting first.
Project Contact: Anthony Manzano
of Agreement.
no longer required.
Planned Completion Date: Late 2013
3
Yorba Linda Blvd. Pump Station
Currently reviewing 90%
100% contract document
Advertise project late August.
Budget: $23M Job No. 200817B
design drawings and specs.
review & approval.
Bids due mid-September. Early
Project Contact: Hank Samaripa
December 2012 start date.
Planned Completion Date: Dec 2013
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: July 1, 2012
New Information since Last Report is Shown in Red
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Northeast Area Planning Study
Four Proposals received and
Seeking July PEO and Board
Anticipating December
Budget: $120,000 Job No. 201011B
evaluated. Staff recommends
approval for award to
2012 completion of NE
Project Contact: Anthony Manzano
award to Carollo Engineers.
Carollo Engineers.
Area Planning Study
Planned Completion Date: January 2013
2
Fairmont BPS & Site Improvements
Prepare conceptual site plan, to
Prepare draft RFP for
Northeast Area Planning
Budget: $6,000,000 Job No. 201011B
be part Fairmont BPS upgrade
Engineering, Design, and
Study and hydraulic
Project Contact: Hank Samaripa
RFP.
Construction Services for
analysis will provide key
Planned Completion Date: Jan 2014/15
Fairmont BPS expansion.
data.
3
Well 21 Project
OCWD Board Approved use of
After OCWD approval, staff
Will attempt to procure
Budget: $2,300,000 Job No. 200922
Well 21 site. Staff submitted
will seek approval of site
site and begin drilling by
Project Contact: Anthony Manzano
conceptual layout to OCWD for
Lease Agreement.
mid-2013.
Planned Completion Date: TBD
review and approval.
ITEM NO. 3.5
AGENDA REPORT
Meeting Date: July 5, 2012
Subject: Status of Strategic Plan Initiatives
s
ATTACHMENTS:
Name: Description: Type:
Strat PI Tracking- June2012.xlsx Strategic Plan Tracking June 2012 Backup Material
Strategic Plan Initiatives Status Report
Planning-Engineering-Operations Committee
Strategies
Start Date
Completion
Lead Party
June 2012 Progress
Date
FR 2: Increase Reserve Funding
Analyze the Asset
Annual Review
Completing construction of upgrades to
FR 2-B
Management Plan to
Dec-11
Prior to Budget
Engineering
Greencrest Sewer Lift Station. Preparing
Determine Future
and CIP
Manager
GIS database for eastside sewers.
Needs
Update
SR 1: Work Toward Service Reliabilitv and Efficiency
Service Demand Projections were examined
SR 1-13
Forecast Service
Oct-10
Jun-11
Engineering
and incorporated into the District's 2010
Demand Projections
Manager
Urban Water Management Plan (dated May
2011) out to Year 2035
Following review with Exec Committee,
SR 1-E
Develop Additional
Mar-11
Jun-12
Engineering
submitted well site map and list of
Well Sites
Manager
proposed "deal points" to OCWD, and
requested a meeting to discuss.
SR 3: Continue
Implementation of Ca itaI Im rovement Project Plan 2007-2012
Complete
Implementation of
Current status is approximately $8.7
Five-Year Capital
Engineering
million of projects in construction phase
SR 3-A
Improvement Plan
On-going
On-going
Manager
and $18.3 million in the planning and
from FY 2007-2012
design phases.
with Adopted
Amendments
Continue Planning for
Evaluated four proposals from consultants
SR 3-B
Long-Term Capital
On-going
On-going
Engineering
for preparation of computer modeling and
Improvements and
Manager
prep of Northeast Area Planning Study.
Replacements
Made recommendation for award to PEO.