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HomeMy WebLinkAbout2012-07-05 - Planning-Engineering-Operations Committee Meeting Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING July 5, 2012 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Collett at 4:00 p.m. The meeting was held at the District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Ric Collett, Chair Ken Vecchiarelli, General Manager Director Robert R. Kiley Steve Conklin, Engineering Manager Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR 2.1. Terms and Conditions for Water and Sewer Service with Remarc Management, Inc. Mr. Conklin reported that Remarc Management, Inc. is proposing to develop an Orchard Supply Hardware store within an existing building at the shopping center at 17474 Yorba Linda Blvd. The new facility will require modification to water and sewer lines serving the site. Following discussion, the Committee supported the staff recommendation that the Board approve proposed Terms and Conditions for Water and Sewer Service for the proposed project. 2.2. Approval of Change Order No. 1 for Pressure Regulating Stations Upgrade Project, Phase 1 Mr. Conklin reported that construction has begun in early July for the Pressure Regulating Stations Upgrade Project. Submitted for consideration is Change Order No. 1 for 27 work days and no added cost for fabrication and delivery of the precast concrete vault for the Van Buren site, due to changed conditions in the field. Following discussion, the Committee supported the staff recommendation that the Board approve C.O. No. 1 for 27 additional work days and no additional time for Vido Samarzich, Inc for construction of the Pressure Regulating Stations Upgrade Project. 2.3. Change Order No. 2 for Green Crest Lift Station Repairs Mr. Conklin reported that work is proceeding on repairs and upgrades to the Green Crest Sewer Lift Station. The contractor has completed installation of new valves and fittings within a new vault. However, during the pressure-washing and cleaning of the sewer wet well it was found that 1 the 23-year-old discharge piping was beginning to disintegrate and will require replacement. Following discussion, the Committee supported the staff recommendation that the Board approve Change Order No. 2 in the amount of $20,745 to Pascal & Ludwig Constructors for discharge pipe replacement for the Green Crest Lift Station Repairs Project. 2.4. Northeast Area Planning Study Mr. Conklin reported that, following authorization by the Board, staff issued a RFP to six firms and received four proposals for preparation of the subject study. He described the formal process by the Review Team to evaluate and score the proposals. Following discussion, the Committee supported the staff recommendation that the Board authorize execution of a Professional Services Agreement with Carollo Engineers, Inc. in the amount of $102,883 to provide professional services to update, calibrate, and analyze the District's water system hydraulic model and to prepare a Northeast Area Planning Study. 2.5. Richfield Chlorine System Programmable Logic Controllers (PLC's) Replacement Mr. DeCriscio reported that the disinfection system operating in the Richfield Yard produces and doses sodium hypochlorite for groundwater pumped from on-site wells. An inspection of the 14-year—old system indicated that the mechanical elements are in good condition. However, the computer components are outdated, subject to failure and are no longer available. Following discussion, the Committee supported the staff recommendation that the Board approve the purchase of four new Programmable Logic Controllers (PLCs) and related equipment to upgrade the system to current standards, at a cost of $15,887.15. Further, the new PLCs will need to be programmed by the chlorine-system manufacturer because this is a proprietary system and they are the only ones authorized to perform this work. It was noted by staff that it was originally estimated that this outside programming may cost up to $18,000; however, District staff was able to complete part of the installation in- house, which will reduce the cost of the outside work. 2.6. Purchase of a 2012 (8-10 Yard) Dump Truck Mr. Cory reported that the Board-approved FY12-13 Budget includes $152,000 for the purchase of an 8-10 cubic-yard capacity dump truck. Staff developed specifications for a vehicle with that capacity, with airbrakes, capable of towing a trailered backhoe. Further, the specs called for a truck durable enough to provide a long service life with a minimum of parts inventory. He noted that bids were solicited and five proposals were received. Following discussion, the Committee supported the staff recommendation that the Board authorize the General Manger to execute a contract with Inland Kenworth (Montebello) for the specified dump truck, with a Scelzi/Paramount dump body, in the amount of $147,639.29. 2 3. DISCUSSION ITEMS 3.1. Monthly Preventative and Reactive Maintenance Report Mr. Cory reported that, except for Sewer Televising, all PM targets were met for FY11-12. He noted that for Sewer Televising, we achieved 91% of our goal, with a strong effort the last few months. Mr. Cory also noted that our crews serviced our 40 PRV stations 2+ times this year, which is important due to our multiple zones and hilly environment. Our new goal for next year will be two services for all PRVs. He also noted that the same crew that services the PRVs also services the 330 Air Vacs and the 155 Dead-Ends. Mr. DeCriscio reported on the Water Production Summary Report for June 2012. He noted that for the month, our max demand day was 28.1 MG and our minimum demand day was 16.6 MG, with an average demand of 23.1 MG. 3.2. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported that for June, our water use was 12.4% under our budgeted projection, of which 49.2% was groundwater. He also noted that we achieved our BPP Goal of 48.1% as of June 30, 2012. 3.3. Groundwater Producers Meeting Report Mr. Conklin reported on items discussed at the June 13 Groundwater Producers meeting at OCWD. 3.4. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of capital projects currently in planning, design and construction. 3.5. Status of Strategic Plan Initiatives Mr. Conklin reported on the status of the above that relate to engineering and operations. 3.6. Future Agenda Items and Staff Tasks The Committee asked that staff prepare a short presentation to the Committee or to the Board on recent and planned preparation for the upcoming fire season. 4. ADJOURNMENT 4.1. The meeting adjourned at 5:38 p.m. The next meeting of the Planning- Engineering-Operations Committee will be held Thursday, August 2, 2012 at 4:00 p.m. However, the Committee commented that they are considering moving the meeting time to starting at 3:00 pm. 3