HomeMy WebLinkAbout2012-07-09 - Public Affairs-Communications-Technology Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
July 9, 2012
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Melton at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Art Vega, Interim IT Manager
Director Michael J. Beverage Cindy Botts, Management Analyst
Stephen Parker, Finance Manager
Cody Peterson, Public Affairs Intern
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Computerized Maintenance and Management System Project Status
Mr. Vega presented the updated CMMS Project status. Director Beverage
had a question on the budgeting and whether or not there would be
enough funding to continue the program. Mr. Vega and Mr. Parker
explaining that the listed sum was the FY11-12 and not the FY12-13
budget amount. At this point, Mr. Parker left the meeting.
2.2. Response to OC Grand Jury Report (Verbal Report)
Ms. Botts presented the current status of the Grand Jury response and it
was decided that the Final Report would be added to the consent calendar
for the July 19th Board meeting for the full Board's review.
2.3. Promotional Collateral Inventory and Replacement
Possible public relations purchases were discussed with the Committee
who requested list of items be presented at the next meeting and the new
table cloth was shown off.
2.4. Large-Scale Bottled Water Donation Requests
Ms. Botts presented requests for large scale water donation. These
requests have traditionally been granted, as they are once a year only and
include the Plymouth Rock N Run, the YL Relay for Life, and the Honkers
Marathon. The Committee agreed to grant all requested water donations
and staffing requirements.
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2.5. Bottled Water Label Art Contest
Ms. Botts informed the Committee that the 3rd annual Bottled Water Label
Art competition needed a topic and it was decided that this year it would
be "The Many Uses of Water." The competition will be advertised in the
newsletter and run from September 241" - October 121"
2.6. Fall News Letter Draft Content
The Committee decided that the fall issue of Waterlines would lead with
the bottle water competition story and contain the first in the 3 part series
announced in the last issue, the General Manager's letter on the Yorba
Linda Blvd construction project, and a story highlighting the CMMS
program.
2.7. Placentia Heritage Festival & Parade Participation
Ms. Botts presented the Placentia Heritage Festival application, which the
Committee discussed, and it was decided that the District would
participate in the Placentia Heritage Festival & Parade as well as Yorba
Linda Fiesta Days. Staffing for both events was approved, as well as a
water donation for the YL Fiesta Days event.
2.8. Public Outreach Activities
Ms. Botts informed the Committee that classes at the Fullerton Arboretum
have come to a close and over 24,000 bottles of water were given away
this year.
2.9. Status of Strategic Plan Initiatives
Mr. Vega announced that employees needed additional training on setting
up alerts and reports on the vehicle GPS software (Networkfleet) in order
to maximize system potential. Training for Networkfleet software has been
scheduled for August. The quote for the Cogsdale training received last
month was presented as well per the Committee's request last meeting.
2.10. Future Agenda Items
Director Beverage requested research be done into listing YLWD's
mission statement, 5 core values, and other morale building material.
3. ADJOURNMENT
3.1. The meeting was adjourned at 5:25 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee will be held August 6,
2012 at 4:00 p.m.
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