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HomeMy WebLinkAbout2012-08-02 - Planning-Engineering-Operations Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING August 2, 2012 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Collett at 3:00 p.m. The meeting was held at the District’s Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Ric Collett, Chair Steve Conklin, Engineering Manager Director Robert R. Kiley Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator VISITORS Thomas Harder 1. PUBLIC COMMENTS Mr. Harder commented that he is a local resident and groundwater hydrologist. He saw the notice of the public meeting and attended to find out more about the District. He stayed for the entire meeting and thanked the Committee at the conclusion. 2. ACTION CALENDAR 2.1. Approval of Change Orders No. 2 & 3 for Pressure Stations Upgrade Project, Phase 1 Mr. Conklin reported that construction is proceeding on schedule for the subject project. He noted that during demolition of the existing vault for the Van Buren PRS replacement, the vault walls were found to be 18- to 36- inches thick, rather than 9-inches thick, per the record drawings. This required additional labor, new shoring, additional dump fees and placement of 20 cubic yards of slurry due to the significantly larger excavation. Following discussion, the Committee supported the staff recommendation that the Board approve Change Orders 2 & 3 for three additional work days and $14,904.07 for additional labor and materials. 2.2. Response to NOP for Proposed Cielo Vista Project Mr. Conklin presented to the Committee the draft letter prepared by staff with the District’s concerns to be addressed in the EIR to be prepared through the County for the proposed Cielo Vista Project. The Committee discussed the proposed project and provided comments on the draft letter. The Committee’s comments were incorporated into the final letter, which was mailed to the County by the due date of August 6, 2012 2 3. DISCUSSION ITEMS 3.1. Monthly Production Division Report Mr. DeCriscio reported on water production, weather conditions, water quality indicators, equipment out of service and that returned to service, equipment maintenance functions, and after-hours responses by staff. He described the work in progress to upgrade the control system for the Richfield chlorine generators. The Committee asked that a report be provided at the next meeting with final cost and details. 3.2. Monthly Preventative Maintenance Report Mr. Cory reported on preventative and reactive maintenance work in July 2012. He noted that this is the first month of the new FY, and that work is proceeding on schedule. 3.3. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported that we are taking a higher percentage of import water (currently 67%) from now through December before the cost of import water increases in January 2013. Thereafter, we will increase our groundwater use in order to achieve our BPP goal of 50.3%. 3.4. Groundwater Producers Meeting Report (July meeting was cancelled.) 3.5. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of capital projects in planning, design and construction. 3.6. Status of Strategic Plan Initiatives Mr. Conklin reported on the status of strategic plan initiatives relating to engineering and operations. 3.7. Future Agenda Items and Staff Tasks The Committee requested that staff provide a report on the status of meters in the District; i.e., how many with electronic read vs manual read and the plan for the future. 4. ADJOURNMENT 4.1. The meeting adjourned at 3:55 p.m. The next meeting of the Planning- Engineering-Operations Committee will be held Thursday, September 6, 2012 at 3:00 p.m.