HomeMy WebLinkAbout2012-08-06 - Public Affairs-Communications-Technology Committee Meeting Minutes1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
August 6, 2012
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Melton at 4:00 p.m. The meeting was held at the District’s
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Engineering Manager
Director Michael J. Beverage Art Vega, Interim IT Manager
Cindy Botts, Management Analyst
Cody Peterson, Public Affairs Intern
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Internet Services Upgrade
Mr. Vega reported to the Committee on the need of the District to increase
the level of its internet service to provide for more bandwidth, or data-
carrying capacity. After discussing the competitive proposals from AT&T
and Time Warner, the Committee supported the staff recommendation
that the Board authorize staff to upgrade internet services with Time
Warner Cable for a monthly cost of $999, plus taxes and fees.
3. DISCUSSION ITEMS
3.1. Computerized Maintenance and Management System Project Status
The Committee reviewed the CMMS Report and progress to date. Mr.
Vega also informed the Committee that despite delays, CMMS
implementation for daily work by the Valve Crew should go live by the next
PACT meeting.
3.2. Sewer Facilities GIS Conversion Status
The Committee reviewed the updated map of the City sewer GIS
conversion and was satisfied with the progress to date.
3.3. Status of Website Redesign
Ms. Botts informed the Committee of the website’s status. She explained
that the site is ready to be uploaded online but, in order to comply with the
Grand Jury Report on transparency, there will be a slight delay while final
changes are implemented.
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3.4. Fall Newsletter Draft Content and Layout
Ms. Botts presented the draft layout for the Fall newsletter to the
Committee. Director Beverage suggested rearranging the format of the
last page and adding more information about events that the District
supported.
3.5. Promotional Collateral Inventory and Replacement
Ms. Botts presented various promotional materials to the Committee for
their approval. After discussing possible alternatives as well as pros and
cons, the Committee approved the purchase of several promotional items.
3.6. Public Outreach Activities
Ms. Botts updated the Committee on the status of Public Outreach
Activities and District water bottle donations in the community.
3.7. Status Report on Strategic Plan Initiatives
Mr. Vega informed the Committee of the updates made to the Strategic
Plan Initiatives. Director Beverage requested that a more detailed account
of progress be provided in future reports.
3.8. Future Agenda Items
Topics discussed for future discussion include: an employee wall, signage,
District logo for Board Room, and PR master plan.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:35 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee will be held September 4,
2012 at 4:00 p.m.