HomeMy WebLinkAbout2012-09-04 - Public Affairs-Communications-Technology Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
September 4, 2012
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Melton at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Acting General Manager
Director Michael J. Beverage Art Vega, Interim IT Manager
Damon Micalizzi, Public Information Officer
Cody Peterson, Public Affairs Intern
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Computerized Maintenance and Management System Project Status
Mr. Vega informed the Committee that the work process for the Valve
Crew has be included in CMMS and that for the Sewer Crew will be next
in the process. There were no further questions from the Committee.
2.2. Sewer Facilities GIS Conversion Status (Verbal Report)
Mr. Vega updated the Committee on the status of the GIS Conversion
Project of which finalization is underway. Briefly discussed was the topic
of the HR Module brought up by Director Beverage. Mr. Vega explained
that the system was being further tailored to suit the District's needs.
2.3. Fall Newsletter Draft Content and Layout
Mr. Micalizzi presented a final draft of Autumn Newsletter. The Committee
approved the Newsletter with some minor edits.
2.4. Bottled Water Label Art Contest
Mr. Micalizzi updated the Committee on the 2012 YLWD Bottled Water
Artwork Contest, presenting a take-home flyer that will be provided to
elementary school students in the Placentia Yorba Linda School District,
promoting participation. Also discussed were options for selecting this
year's winner including a possible on-line voting process.
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2.5. Large-Scale Bottled Water Donation Requests
Mr. Micalizzi briefed the Committee on the issue of large-scale water
donation requests and asked if a formal policy needed to be put in place. It
was decided by the Committee that a policy was not needed and could be
determined on a case-by-case basis. It was stressed that bottled water
donated by the District could not be sold for or profited from in anyway.
2.6. Public Outreach Activities
The Committee reviewed the public outreach activities thus far in the year.
2.7. Draft Strategic Communications Plan
Mr. Micalizzi asked if the Board would like to review the policy and the
Committee suggested having a Public Affairs Workshop to revisit some of
the District's goals and objectives as far as outreach and education.
Topics for the workshop were briefly discussed and the Committee
reviewed the new promotional materials.
2.8. Status Report on Strategic Plan Initiatives
The Committee reviewed the report and had no questions.
2.9. Future Agenda Items
None.
3. ADJOURNMENT
3.1. The meeting was adjourned at 4:55 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee will be held October 1,
2012 at 4:00 p.m.
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