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HomeMy WebLinkAbout2012-09-06 - Planning-Engineering-Operations Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING September 6, 2012 A meeting of the Planning-Engineering-Operations Committee was called to order by Director Collett at 3:00 p.m. The meeting was held at the District’s Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870. COMMITTEE STAFF Director Ric Collett, Chair Steve Conklin, Engineering Manager Director Robert R. Kiley Lee Cory, Operations Manager John DeCriscio, Chief Plant Operator Stephen Parker, Finance Director Anthony Manzano, Sr Project Manager Jennifer Hill, Meter Services Lead 1. PUBLIC COMMENTS None. 2. ACTION CALENDAR Mr. Conklin requested that Item 2.3 be added to the agenda for consideration by Committee, as an item that came up after the posting of the agenda. Following discussion, the Committee agreed to add this item. 2.1. Approval of Change Orders No. 4 & 5 for Pressure Regulating Stations Upgrade Project, Phase 1 Mr. Conklin reported that for the retrofit work on the Jefferson PRS, there was out of scope work required to remove and dispose of a large reinforced concrete thrust block and a deteriorated 8-inch gate valve, as well as extra work for removal of the oversized floor slab of the old vault that was not shown on the record drawings. Following discussion, the Committee supported the staff recommendation that the Board approve Change Orders 4 and 5 for one additional day and $3,303.18 for extra time, labor and materials. 2.2. Approval of Change Order No. 6 for Pressure Reducing Stations Upgrade Project, Phase 1 Mr. Conklin reported that for retrofit work on the Camino de Bryant PRS there was out of scope work required to install extra pipe fittings on the north and south sides of the new vault to compensate for the 13-inch grade change in elevation across the site. Also required was extra excavation, restraints, assembly and installation. Following discussion, the Committee supported the staff recommendation that the Board approve Change Order No. 6 for two additional days and $7,208.91 for additional time, labor and materials. 2 Following Item No. 2.2, the Committee asked that they next consider Item No. 3.1 so that Mr. Parker and Ms. Hill could be excused thereafter. 3. DISCUSSION ITEMS 3.1. Status of Meter Program Mr. Conklin noted that last month, the PEO Committee requested a status report on the District’s water meter program, and that Mr. Parker and Ms. Hill were present to review the background and discuss status of the program, which was summarized in a short report provided to the Committee. Following a discussion of the program, the Committee asked that staff 1) look at the cost of outsourcing testing of meters and having an independent comparison of our own meter test results, 2) look at the potential for meter cross-testing with other water agencies, and 3) look at the potential costs and benefits and a reasonable timeline for the change- out on the east side to radio-read meters. Further, the Committee asked that staff provide a report to PEO next month on progress made. At the conclusion of this item, Mr. Parker and Ms. Hill left the meeting. ACTION CALENDAR CONTINUED 2.3 Yorba Linda High School Park Pipeline Relocation. Mr. Conklin reported that construction of the proposed YL High School Park, located south of YL High School, will require placement of 18-ft of fill over the District’s existing 39-inch Bryant Cross Feeder (BCF) Pipeline. The pipeline cannot support this added load and must be relocated. Per the District’s existing agreement with the PYLUSD, the District is required to bear the cost of relocating approximately 500 ft of pipeline. Mr. Conklin noted that in a September 4 meeting with staff from the school district and the City, the District was requested to move forward with the pipeline relocation work, so that construction of the park could proceed. He advised those at the meeting that he would bring this request to the District’s board for consideration. Following discussion, the Committee supported the staff recommendation that the Board authorize execution of a Professional Services Agreement with Webb Associates for $20,700 to provide professional engineering services for relocation of the Bryant Cross Feeder Pipeline. DISCUSSION ITEMS CONTINUED 3.2. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported that groundwater production was approximately 32% for the month. In the intervening months and in early 2013, we will ramp up demand of groundwater, to meet our BPP of 50.3%. 3 3.3. Monthly Production Division Report Mr. DeCriscio provided a summary of the Monthly Production Summary Report, noting water production, weather conditions, water quality and equipment in and out of service. 3.4. Monthly Preventative Maintenance Report Mr. Cory provided a summary of the Monthly PM Report, noting that tasks are essentially on target, two months into the new FY. He also noted that he will be making a presentation to the CAC on Sept 24 on work performed on the eastside sewers in the last year, since the takeover. 3.5. Chlorine System Project Status Report Mr. Conklin noted that last month the PEO Committee asked for a status report on work and final cost for the replacement of the computer-based control system for the chlorine generation system for disinfection of well water. Mr. DeCriscio provided a summary of the staff report included in the package to the Committee. He noted that the final cost was slightly higher than the earlier projection by about $2,000 due to added work for the contractor to replace wiring for the control system. The Committee noted that they were pleased with the final outcome, providing a refurbished control system for long-term operation of the system. 3.6. Groundwater Producers Meeting Report Mr. DeCriscio provided a report on items presented at the August 8 meeting at OCWD. 3.7. Status Report on Capital Projects in Progress Mr. Conklin reported on capital projects in planning, design and construction. He indicated that OCWD had responded on the cost for a lease and easements for a well site at Conrock Basin, which was $3,817 per year. He noted that he had also provided this information to EAO Committee. Both EAO and PEO committees supported staff’s recommendation to proceed with drafting a lease agreement with OCWD. 3.8. Status of Strategic Plan Initiatives Mr. Conklin reported on the status of the above relating to engineering and operations. 3.9. Future Agenda Items and Staff Tasks Tasks were given to staff relating to meters and meter testing. A progress report of those tasks was to be provided at the next Committee meeting. 4. ADJOURNMENT 4.1. The meeting adjourned at 4:35 p.m. The next meeting of the Planning- Engineering-Operations Committee will be held Thursday, October 4, 2012 at 3:00 p.m.