Loading...
HomeMy WebLinkAbout2004-05-13 - Board of Directors Meeting Minutes2004-63 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS MEETING May 13, 2004 8:30 A.M. The May 13, 2004 meeting of the Yorba Linda order by President William R. Mills at 8:30 a.m. 4622 Plumosa Drive, Yorba Linda. Water District Board of Directors was called to The meeting was held at District Headquarters, Directors Present at Roll Call William R. Mills, President Michael J. Beverage, Vice President Paul R. Armstrong Arthur C. Korn John W. Summerfield Staff Present: Michael A. Payne, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Assistant General Manager Amelia Cloonan, Administrative Secretary Mike Kiddie, Senior Mechanic Bill Moorhead, Senior Project Engineer Visitors present: Michael Moore, Sr. Project Manager, RBF Consulting Jerome Ruddins, V.P. Construction Management, RBF Consulting Randy B. Lovan, Construction Management, RBF Consulting George Kerns, President, Salkin Engineering Corp. SPECIAL RECOGNITION 1. President Mills presented Mike Kiddie, Senior Mechanic, with a letter from ACWA JPIA and a check in the amount of $500.00 ACWA/JPIA for the top Safety Award. Mike Kiddie was asked to show the Board and members of the audience the safety improvements he made to the District vehicle. Michael Moore, RBF Consulting, thanked the Board of Directors and Michael Robinson, Assistant Administrator, for putting together the open house at the Richfield Plant on May 8. He and his family were impressed with the event and the staff. CONSENT CALENDAR Vice President Beverage requested Item 8 be removed from the Consent Calendar. On a motion by Director Armstrong, seconded by Vice President Beverage, the Board of Directors voted 5-0 to approve Consent Calendar items 2, 3, 4, 5, 6 and 7. 2. Approve minutes of regular meeting April 22, 2004. 3. Approve disbursements of $3,182,145.44. -1- 2004-64 4. Approve Terms and Conditions for Sewer Service with Phil Norris, Job No. 0411. 5. Approve Change Order No. 4 in the amount of $23,038.16 and 21 additional calendar days and approve Progress Payment No. 11 in the net amount of $84,427.34 to Pascal and Ludwig Constructors for construction of Well No. 15 and Well No. 18 Improvements and the Richfield Plant On-Site Sodium Hypochlorite Generation (OSHG) and Disinfection System, Job Nos. 200209, 200104 and 200207, respectively. 6. Approve Progress Payment No. 2 in the net amount of $137,682.00 to F.T. Ziebarth Company for construction of the Highland Booster Station Upgrades, Job No. 0103. 7. Approve Terms and Conditions for Water and Sewer Service with NAFF, LLC, Job No. 0406. ACTION CALENDAR Vice President Beverage declared a conflict of interest in Item 8 and left the room during discussion and voting on this item. Approve Terms and Conditions for Sewer Service with Toll Brothers, Inc., Job No. 0410. Director Armstrong asked that a correction be inserted on the drawing in the agenda report. The school should be labeled as "Proposed" Lakeview Elementary School. On a motion by Director Armstrong, seconded by Director Summerfield, the Board of Directors voted 4-0 to Approve Terms and Conditions for Sewer Service with Toll Brothers, Inc., Job No. 0410. Vice President Beverage returned to the room at the conclusion of voting on this item. Mr. Salkin left the meeting at 8:50 a.m. 9. Consider Election Information for November 2, 2004, General Election. Michael Payne, General Manager, presented the report. On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to authorize the Secretary to file the attached Transmittal Election Information - Special Districts with the following information: Two Directors to be elected at large for seats currently filled by Arthur C. Korn and Michael J. Beverage; Candidates Statement of Qualifications shall be a maximum of 200 words; and the District will not pay for the candidate's statement of qualifications. 10. Consider Investment Report for Quarter Ending March 31, 2004. Beverly Meza, Business Manager, presented the report. There was a question asked about whether the District is planning to put more money into the Orange County fund. General Manager Payne said this question will be brought to the next Finance Committee meeting. On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to receive and file the investment report for quarter ending March 31, 2004. -2- 2004-65 11. Consider Construction of the Pulte Off-Site Sewer Project. Kenneth Vecchiarelli, Assistant General Manager, presented the report. There were questions about the exhibits, what notifications had been made regarding access to the trail and notifications to the City of Yorba Linda. On a motion by Vice President Beverage, seconded by Director Summerfield, the Board of Directors voted 5-0 to authorize the President and Secretary to execute an Easement Agreement with the City of Yorba Linda for an easement within the El Cajon Trail and authorize the General Manager to execute the Consultants Agreement in the amount of $295,930, with Hall & Foreman, Inc., for construction management, inspection, engineering survey and soils compaction testing for the Pulte off-site sewer project, Job No. 200216. 12. Consider Construction of Zone 2 Transmission Pipeline Project, Job No. 9804. On a motion by Director Armstrong, seconded by Director Summerfield, the item was opened for discussion. Kenneth Vecchiarelli, Assistant General Manager, presented the report. The low bidder left information out of their bid and requested their bid be withdrawn. The second lowest bidder on this project was given every opportunity to establish references and did not provide any that would indicate the company had worked on a pipeline of this size and material. Because of the non-responsive bid, the Yorba Linda Water District's position in rejecting the second lowest bid is strong and defensible. 1. The Board of Directors voted 5-0 to approve Construction Contract Award a. Accept withdrawal of bid from Engineering Plumbing. b. Declare bid from Vasilj Inc. as "Non-Responsive". C. Award Construction Contract to Vido Artukovich in the amount of $2,616,177. Assistant General Manager Vecchiarelli stated a Powerpoint presentation will be prepared to inform the public about plans for the construction. A question was asked about whether the District would tape a presentation for presentation on the City's communication channel. Assistant General Manager Vecchiarelli responded the person who handles access to channel 3 will present the information, but a tape has not been discussed. On a motion by Vice President Beverage, seconded by Director Summerfield, the Board of Directors voted 5-0 to: II. Authorize the General Manager to execute a Consultants Agreement for Construction Management Services with RBF Consulting in the amount of $202,260, and to refer item III, Authorize staff to reallocate costs for the project to include Improvement District No. 2 prorated by the number of service connections in the area, to the Finance Committee. Assistant General Manager Vecchiarelli stated item 12.111 was brought to the Board of Directors before full committee review. General Manager Payne stated he wants to take this to the Finance Committee to ensure the District is consistent through all the projects. A recess was declared at 9:40 a.m. Michael Moore and Bill Moorhead left the meeting. The Board reconvened at 9:50 a.m. with all Directors present. -3- 2004-66 13. Consider Updates to the Five Year Gas Engine Schedule. Lee Cory, Operations Manager, stated this report is presented annually, and he recapped the plan. The item was discussed at the Planning-Engineering-Operations Committee meeting. There was a question about CAT vehicles. On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the update to the Five Year Gas Engine Overhaul and Replacement Plan. 14. Consider Updates to the Five Year Vehicle and Equipment Replacement Plan. Lee Cory, Operations Manager, stated this report is presented annually. The item was discussed at the Planning-Engineering-Operations Committee meeting. General Manager Payne has asked staff to reduce gasoline costs by about 10%, and the District will look at alternative fuel vehicles when replacements are planned. On a motion by Director Armstrong, seconded by Vice President Beverage, the Board of Directors voted 5-0 to approve the updated Five Year Vehicle and Equipment Plan. Michael Kiddie left the meeting at 10:08 a.m. GENERAL MANAGER'S REPORT 15. General Manager's oral report and comments. a) General Counsel Kidman reported on an infrastructure replacement issue. ACWA/JPIA has put a district in San Diego on a watch list for cancellation of insurance coverage. In connection with the state budget, there may be encroachments against special districts for property tax revenue. It is not yet clear if the allocation formula at the local level will be tinkered with or if current allocation presentations will be frozen forever. Regarding the Ortiz Bill, ACWA's way of working a bill when dealing with hostile legislators is to take a position to support but with amendments. b) Water Awareness Open House, May 8, Richfield Plant. Mike Robinson, Assistant Administrator reported. The Mad Scientist gave three 15-minute presentations for the kids. The mini bus tours were conducted along the Santa Ana River. c) Lee Cory reported on the valve replacement project in Yorba Linda Boulevard from Van Buren to Linda Vista. There was participation from all departments at the Yorba Linda Water District.. Val Verde Construction assisted. Everything went very smoothly. General Manager Payne commended the entire staff. This was one of the District's biggest shutdowns. d) Highland Booster Station upgrades shutdown, Wednesday, April 28. Assistant General Manager Vecchiarelli reported. The system had to be back fed from systems above. Lee Cory's crews through Rick Walkemeyer cooperated. The crews completed the work by 7:00 p.m. -4- 2004-67 Jerome Ruddins and Randy Lovan of RBF left the meeting at 10:34 a.m. e) District activities. General Manager Payne stated the Board Goals Workshop will take place at 8:30 a.m. on Thursday, May 20 in the Richfield Plant EOC Room. The facilitator, Mr. Beesley will contact the directors directly. MWDOC notified the District that the children's presentation will take place in two weeks. The Board of Directors went into Closed Session at 10:37 a.m. to accommodate President Mills. All Directors were present. General Manager Payne, Assistant General Manager Vecchiarelli and General Counsel Kidman were also present. CLOSED SESSION 30. Discussion of pending litigation to which the District is a party, (Justification for Closed Session is Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 11919 Gateway Pacific Contractors, Inc. 31. Discussion of pending litigation to which the District is a party (Justification for Closed Session is Subsection (b)(1) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 03CCO5867 Peters vs. City of Yorba Linda, Southern California Edison; Yorba Linda Water District. 32. Conference with Legal Counsel Anticipated Litigation. Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: one case. The Board of Directors came out of Closed Session at 11:12 a.m. No action was taken in Closed Session COMMITTEE REPORTS 16. Executive-Administration Committee (Mills/Beverage) Meeting scheduled for May 18, 4:00 p.m. SB 1272 Ortiz, State Budget Property Tax Shift ERAF, SWEPI TCCA Agreement, Hidden Hills Reservoir Grant Deed, Orange County Treasury Oversight Committee. 17. Finance-Accounting Committee (Korn/Summerfield) Meeting scheduled for May 11, cancelled. A meeting was scheduled for May 25, 4:00 p.m. Investments, Allocation of Costs on Capital Facilities, CalPERS Retirement, Well No. 10 Financing. Meeting scheduled for June 8, 4:00 p.m. 18. Personnel-Risk Management Committee (Summerfield/Mills) A report of the meeting held May 10 was distributed at the Board meeting. Risk Management Status Report, Recruitment Updates. -5- 2004-68 19. Planning-Engineering-Operations Committee (Beverage/Armstrong) Meeting scheduled for May 19, 4:00 p.m. Reimbursements to Cal Water & Jash Properties for Capital Improvements, Amendments to Water Rules and Regulations, Encroachment Permit Forms for S&S, Potential Change Order for Richfield Plant, Terms and Conditions for Proposed Lakeview Elementary School, Refund to Casino Ridge, District Purchasing Policy, FOG Program. 20. Public Information Committee (Armstrong/Korn) Meeting scheduled for May 17, 8:30 a.m. West Nile virus, funding request from Water Education Foundation, Zone 2 Transmission Public Information Plan, District Vehicles, Valve Replacement Yorba Linda Boulevard, Poster/Slogan Contest Winner. 21. Orange County Water District Ad Hoc Committee (Mills/Beverage) Meeting scheduled for May 17, 4:00 p.m. OCWD Budget, Well No. 10 Financing, Water Rights Issues. 22. MWDOC Ad Hoc Committee (Mills/Kom) Meeting scheduled for May 24, 4:00 p.m. MWDOC Rates, Met Rates. President Mills left the meeting at 11:16 a.m. Vice President Beverage assumed charge of the meeting. INTERGOVERNMENTAL MEETINGS 23. Yorba Linda Planning Commission, April 28. There was nothing of interest to the District, so Vice President Beverage did not attend. 24. ISDOC Quarterly Meeting, April 29. President Mills and General Manager Payne attended. General Manager Payne reported the only nomination for LAFCO was Arlene Schafer, who was elected. 25. Yorba Linda City Council, May 4. Director Summerfield attended and accepted a proclamation for Water Awareness Month. The potential high school property, sewer easement, SARI line, the departure of City Manager Terry Belanger. 26. Placentia City Council Meeting, May 4. Mike Robinson, Assistant Administrator attended and accepted the City's proclamation for Water Awareness Month. General Manager Payne presented the proclamation to the Board of Directors. 27. Joint Powers Insurance Authority Executive Committee meeting, May 3-4. President Mills will report at the Board meeting on May 27. 28. ACWA 2004 Spring Conference May 5-7. This item will be reported on at the Board meeting on May 27. 29. Yorba Linda Planning Commission, May 12. Director Korn attended. The state's requirement for native vegetation surrounding the cell towers being put in Featherly Park was discussed. -6- 2004-69 BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization for Directors and staff to attend meetings scheduled after May 13, 2004. Agendas are available in the Office of the General Manager prior to meeting. WACO, May 14,7:30 a.m. Mills Yorba Linda City Council, May 18, 6:30 p.m. Armstrong MWDOC, May 19,8:30 a.m. Staff OCWD, May 19, 5:00 p.m. Staff Yorba Linda Planning Commission, May 26, 6:30 p.m. Beverage ISDOC Board, June 1, 7:30 a.m. Yorba Linda City Council, June 1, 6:30 p.m. Summerfield MWDOC/MWD Jt Workshop, June 2, 8:30 a.m. Staff OCWD, Ju,ie 2,5:00 p.m. Staff WACO, June 4,7:30 a.m. Yorba Linda Planning Commission, June 9, 6:30 p.m. Korn Yorba Linda City Council, June 15, 6:30 p.m. Armstrong MWDOC, June 16,8:30 a.m. Staff OCWD, June 16, 5:00 p.m. Staff Yorba Linda Planning Commission, June 23, 6:30 p.m. Beverage WACO, July 2, 7:30 a.m. ISDOC Board, July 6, 7:30 a.m. Yorba Linda City Council, July 6, 6:30 p.m. Summerfield MWDOC/Met Jt. Workshop, July 7, 8:30 a.m. Staff OCWD, July 7, 5:00 p.m. Staff Yorba Linda Planning Commission, July 14, 6:30 p.m. Korn Yorba Linda City Council, July 20, 6:30 p.m. Armstrong MWDOC, July 21, 9:00 a.m. Staff OCWD, July 21, 5:00 p.m. Staff Yorba Linda Planning Commission, July 28, 6:30 p.m. Beverage ISDOC Membership, July 29,11:30 a.m. Mills & Paine BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION There was some discussion about the questions posed for the upcoming Board Goals Workshop. ADJOURNMENT On a motion by Director Armstrong, seconded by Vice President Beverage, the Board of Directors voted 5-0 to adjourn at 11:28 a.m. The next regular meeting of the Board is scheduled for Thursday, May 20, 2004 at 8:30 a.m., at the Richfield Plant, 913 Richfield Road, Placentia. Michael A. Payne Secretary/General Manager -7- 2004-70