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Home My WebLink About2012-10-24 - Public Affairs-Communications-Technology Committee Meeting Agenda Packet Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT PUB AFFAIRS-COMMUNICATIONS-TECH COMMITTEE MEETING Wednesday, October 24, 2012, 4:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Gary T. Melton, Chair Steve Conklin, Acting General Manager Director Michael J. Beverage Art Vega, Interim IT Manager Damon Micalizzi, Public Information Officer 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 2.1. Faxing & Printer Toner Issue (Verbal Report) 2.2. New Website Review (Verbal Report) 2.3. Bottled Water Label Contest Update (Verbal Report) 2.4. Water Lines Newsletter Redesign and Review of District Printed Collateral (Verbal Report) 2.5. Winter Newsletter Content 2.6. Public Outreach Activites 2.7. Future Agenda Items and Staff Tasks 3. ADJOURNMENT 3.1. The next Public Affairs-Communications-Technology Committee meeting will be held Monday, November 5, 2012 at 4:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.5 AGENDA REPORT Meeting Date: October 24, 2012 To: Public Affairs-Communications- Technology Committee From: Steve Conklin, Acting General Manager Presented By: Damon Micalizzi, Public Information Officer Prepared By: Damon Micalizzi, Public Information Officer Subject: Winter Newsletter Content SUMMARY: The following content is currently being penned for the Winter Newsletter: • Bottled Water Label Contest Winner • YLWD Launches New Website • Sign Up for Doxo (Application for Paperless Billing) • Water 101 - Defining Quality of Drinking Water • In the Community (Featuring snapshots of various community events that YLWD participated in or donated to.) ITEM NO. 2.6 AGENDA REPORT Meeting Date: October 24, 2012 Subject: Public Outreach Activites ATTACHMENTS: Description: Type: PACT - Public Outreach Activities FY 12-13.docx Public Outreach Activities Backup Material Special Events Date Description Business Materials Notes 07/03/12 Community Fundraiser East Lake Eagle Rays Swim Team 120 Water Bottles 07/05/12 Community Event The Cal South Outreach Program for Soccer 600 Water Bottles 07/18/12 School Fundraiser YLHS Men's Basketball 144 Water Bottles 07/26/12 Community Event YL Chamber of Commerce-Taste of YL 1,200 Water Bottles 07/26/12 Community Event Project 999 (Supporting Fallen Police Officers) 288 Water Bottles 08/03/12 School Fundraiser El Dorado HS Football Golf Tournament 120 Water Bottles 08/10/12 Community Fundraiser YL Relay for Life 750 Sports Bottles, Water Truck, Booth 08/16/12 School Fundraiser 5th Annual Ryan Bousquet Memorial Fun Run 264 Water Bottles 08/30/12 Community Event National Charity League Father/Daughter Event 384 Water Bottles 09/10/12 Community Fundraiser "Tee It Up For the Troops" Golf Tournament 168 Water Bottles 09/13/12 Community Event Kids' Community Swap Meet 360 Water Bottles 09/20/12 Health Expo Costco 200 Water Bottles/250 Squirt Bottles/350 YoYos/100 Frisbees 09/29/12 Community Fundraiser East Lake Village 200 Water Bottles 10/03/12 Community Event Littlest Angel Guild Annual Home Tour & Gift Fair 240 Water Bottles, 8 Traffic Cones 10/03/12 Fundraiser YL Pop Warner Football 340 Water Bottles 10/04/12 Fundraiser Esperanza High School PTSA 720 Water Bottles 10/12/12 Community Event Yorba Linda Girl Scout association. 500 Water Bottles 10/18/12 Jog-a-thon Fairmont Elementary 1,200 Water Bottles 10/18/12 Jog-a-thon Glenknoll Elementary 520 Water Bottles 10/25/12 Community Event City of Y.L. Parks & Rec. Senior Health Faire 504 Water Bottles, 500 Sports Bottles 10/26/12 Jog-a-thon Lakeview Elementary 520 Water Bottles 02/15/13 School Fundraiser Jogathon 600 Water Bottles As of October 16, 2012, 8,052 Water Bottles Scheduled/Donated