HomeMy WebLinkAbout2012-11-19 - Executive-Administrative-Organizational Committee Meeting Agenda Packet Yorba Linda
Hater District
AGENDA
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGAN IZATIO NAL COMMITTEE MEETING
Monday, November 19, 2012, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
COMMITTEE STAFF
Director Phil Hawkins, Chair Steve Conklin, Acting General Manager
Director Gary T. Melton
1. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
2. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
2.1. Reorganization of the Board of Directors for Calendar Year 2013
Recommendation. That the Committee recommend the Board of Directors
nominate and elect a President and Vice President and appoint staff to serve as the
Secretary, Assistant Secretary and Treasurer.
2.2. Board of Directors Compensation
Recommendation. That the Committee consider the Board of Directors'
compensation rate for calendar year 2013.
3. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
3.1. Legislative Affairs Update (Verbal Report)
3.2. Past Due Reminder Notice (Verbal Report)
3.3. City of Placentia Ad Hoc Meeting (Verbal Report)
3.4. Coordination Between Developers (Verbal Report)
3.5. Customer Service Feedback Report
3.6. Director's and General Manager Fees and Expenses
3.7. Status of Organizational and Efficiency Study (Verbal Report)
3.8. Strategic Planning for FY 2013/15
3.9. Status of Strategic Plan Initiatives
3.10. Future Agenda Items and Staff Tasks
4. CLOSED SESSION
The Committee may hold a closed session on items related to personnel, labor relations and/or litigation. The
public is excused during these discussions.
4.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: ACWA/JPIA, et al. vs. Insurance Company of the State of Pennsylvania,
et al. (OC Superior Court - Case No. 00486884)
Name of Case: MAMCO, Inc. vs. YLWD (OC Superior Court - Case No. 00595177)
Name of Case: OCTA vs. YLWD (OC Superior Court - Case No. 00606042)
Name of Case: OCTA vs. Amelia De Agundez et al. (OC Superior Court - Case No.
00598169)
Name of Case: OCTA vs. Tom Smith et al. (OC Superior Court - Case No. 00598177)
Name of Case: OCTA vs. Issa Minassian et al. (OC Superior Court - Case No.
00598191)
Name of Case: OCTA vs. Jack Goodman and Frances S. Goodman, as Trustees Under
the Goodman Family Trust Established June 25, 1985 et al. (OC Superior Court - Case
No. 00598208)
Name of Case: OCTA vs. Lakeview Industrial Park LLC et al. (OC Superior Court - Case
No. 00599071)
Name of Case: OCTA vs. Lakeview Orchard Association et al. (OC Superior Court -
Case No. 00604657)
Name of Case: OCTA vs. Cobblestone 1993 Ltd. et al. (OC Superior Court - Case No.
00604669)
Name of Case: OCTA vs. James V. Carone et al. (OC Superior Court - Case No.
00604675)
5. ADJOURNMENT
5.1. The next meeting of the Executive-Administrative-Organizational Committee will be held
December 17, 2012 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 2.1
AGENDA REPORT
Meeting Date: November 19, 2012 Budgeted: N/A
Total Budget: N/A
To: Executive-Administrative- Cost Estimate: N/A
Organizational Committee
Funding Source: N/A
From: Steve Conklin, Acting General Account No: N/A
Manager
Job No: N/A
Presented By: Steve Conklin, Acting General Dept: Administration
Manager
Reviewed by Legal: N/A
Prepared By: Annie Alexander, Executive CEQA Compliance: N/A
Secretary
Subject: Reorganization of the Board of Directors for Calendar Year 2013
SUMMARY:
Pursuant to the Board of Directors' Rules for Organization and Procedure (Resolution No. 11-15), a
President and Vice President of the Board shall be elected annually at the first regular meeting of
the Board in December of every year. In addition to the selection of the President and Vice
President, the Board is required to appoint the Municipal Corporation Officers of Secretary,
Assistant Secretary and Treasurer.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors nominate and elect a President and Vice
President and appoint staff to serve as the Secretary, Assistant Secretary and Treasurer.
DISCUSSION:
The powers and duties of the President are described in Section 30578 of the California Water
Code and the Board of Directors' Rules for Organization and Procedure.
The President's duties prescribed by state law are:
• Sign all contracts on behalf of the District.
• Perform other duties imposed by the Board.
The President's duties prescribed by the Rules for Organization and Procedure are:
• Assume the chair of the Presiding Officer immediately after election.
• Make Committee assignments, subject to consent of the Board, annually at the first Board of
Directors to be held in January of the subsequent year.
• Conduct the proceedings of the Board.
• Sign all ordinances, resolutions and contract documents approved and adopted by the Board.
The Vice President will serve as the Presiding Officer in the absence of the President.
In addition to the selection of the President and Vice President, the Board is required to appoint the
Municipal Corporation Officers of Secretary, Assistant Secretary and Treasurer. The duties of these
Officers are prescribed by the Water Code and the Rules for Organization and Procedure.
The Secretary, or Assistant Secretary in the absence of the Secretary, attests all ordinances and
resolutions approved and adopted by the Board, countersigns all contract documents approved and
adopted by the Board, prepares the minutes of each meeting held by the Board, and performs all
duties prescribed by Section 30000 et seq. of the California Water Code, the Rules for Organization
and Procedure, and as imposed by the Board.
The Treasurer also performs all duties prescribed by Section 30000 et seq. of the California Water
Code, the Rules for Organization and Procedure, and as imposed by the Board.
A member of the Board can not serve as the General Manager, Secretary, Assistant Secretary or
Treasurer. However, the same person can be appointed as General Manager and Secretary or
Secretary and Treasurer. The General Manager can not serve as the Treasurer.
There is no additional compensation for serving as Secretary, Assistant Secretary or Treasurer if
the individual is an employee of the District. The Board is allowed to set compensation for appointed
individuals who are not employees of the District.
ITEM NO. 2.2
AGENDA REPORT
Meeting Date: November 19, 2012 Budgeted: Yes
Total Budget: $90,000
To: Executive-Administrative-
Organizational Committee
Funding Source: Water Operating
Fund
From: Steve Conklin, Acting General Account No: 1-1010-0440-00
Manager
Presented By: Steve Conklin, Acting General Dept: Board of Directors
Manager
Prepared By: Annie Alexander, Executive
Secretary
Subject: Board of Directors Compensation
STAFF RECOMMENDATION:
That the Committee consider the Board of Directors' compensation rate for calendar year 2013.
DISCUSSION:
In accordance with California Water Code Sections 20201-20202, the amount of compensation for
members of the Board of Directors is currently set at $150 per day for each day's attendance at
meetings of the Board and other meetings attended at the request of the Board, not to exceed 10
days per calendar month. Section 20202 also allows for an increase in the amount of compensation
up to 5% for each calendar year following the operative date of the last adjustment. As the last
adjustment was effective March 24, 2003 (per Ordinance No. 03-01), the Board of Directors would
be eligible for an increase in their current compensation rate up to $232.70 per day, with a
maximum of 10 days per month.
Should the Committee recommend an increase in the amount of compensation, an ordinance would
need to be considered and adopted by the Board of Directors pursuant to the procedures specified
in Water Code Sections 20203-20204 and Government Code Section 6066:
• A public hearing would need to be held prior to adoption of the ordinance.
Notice of the hearing shall be published in a newspaper of general
• circulation once a week for two successive weeks prior to the public
hearing.
The ordinance would become effective 60 days from the date of its final
passage.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors last increased their meeting compensation rate in 2003, and prior to that, in
1991.
ATTACHMENTS:
.._..._. Description: Type:
2003 01 23 - Ordinance No. 03-01.pdf Backup Material Backup Material
ORDINANCE NO. 03-01
AN ORDINANCE OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
SETTING COMPENSATION FOR MEMBERS
OF THE BOARD OF DIRECTORS
WHEREAS, The Yorba Linda Water District is organized and operates under authority of the
County Water District Act, Division 12, commencing with Section 30,000 of the
California Water Code; and
WHEREAS, Water Code Section 20202, permits water districts, as defined in Section 20200,
which includes the Yorba Linda Water District, to increase compensation of
members of the Board of Directors in an amount in excess of$100 per day for
each day's attendance at Board meetings or each day's service as a Director at
the Board's request, not to exceed ten day's per calendar month; and,
WHEREAS, the increase in compensation authorized pursuant to Section 20202 is limited to
five percent for each calendar year following the operative date of the last
adjustment; and
WHEREAS, the Board of Directors of the Yorba Linda Water District, by action taken in
February, 1991 set the daily compensation under Water Code Section 30507 at
$125 for Board and Board Committee meetings and $50 for other service
rendered at the request of the Board; and
WHEREAS, the Board of Directors of the Yorba Linda Water District has conducted a public
hearing upon notice pursuant to Government Code Section 6066 as required by
Water Code Section 20203.
NOW THEREFORE,the Board of Directors of the Yorba Linda Water District does hereby
find, declare, order and ordain as follows:
Section 1. The matters set forth in the recitals of this Ordinance are true and correct.
Section 2. Upon and after the effective date of this Ordinance, compensation for members
of the Board of Directors of the Yorba Linda Water District shall be $150 per
day for each day's attendance at meetings of the Board of Directors and other
meetings attended at the request of the Board of Directors. Compensation for
any type of service shall not exceed ten (10) days in any calendar month.
Members of the Board of Directors shall receive reimbursement or payment of
expenses, according to District rules, incurred in the performance of each
Director's duties required or authorized by the Board of Directors.
Section 3. This Ordinance shall become effective sixty (60) days after its adoption.
PASSED AND ADOPTED this 23rd day of.lanuary, 2003 by the following called vote:
AYES: Beverage, Mills, Summerfield
NOES: Armstrong
ABSENT: Korn
ABSTAIN:
J W. Summer field,
resident
ATTEST:
Wil i ertson,
Secretary
ITEM NO. 3.5
AGENDA REPORT
Meeting Date: November 19, 2012
Subject: Customer Service Feedback Report
ATTACHMENTS:
Description: Type:
CR Tracking and Customer Feedback thru 10 October 2012.pdf Backup Material Backup Material
Leaks by Month
so n
80 59 58 r?
60 46
40
0 20
xk 10
Tan Feb Mar I Anr Mav Tun Tul Aug "Seno,
�Main Leak-CC
4
3
5
6
3
7
10
10
6
6
�Service Leak-CC
10
11
21
15
15
0
24
23
24
17
CAMS-CC
4
1
6
0
5
5
1
3
1
2
Meter Leak-CC
30
18
26
20
30
22
27
40
37
30
�Fire Hydrant Leak-CC
4
2
1
3
4
0
1
3
2
5
�Main Line Valve Leak-CC
4
3
0
2
1
1
0
1
2
2
Leaks-Total-CC
56
38
59
46
58
35
63
80
72
62
Pressure Calls by Month
30
Aug
I Sep
I Oct
8
6
3
25
17
15
12
14
25
21
15
16
1
2
1
1
1
1
0
18
y 20
4
2
0
0
16
1
1
0
14
0
L-ZA Sewer Overflow
1
1
v 15
0
0
1
1
0
2
0
Sewer Issues-Total
6
10
2
2
2
3
8
1
2
8
10
2
10
8
°
�
10
10
rjun
8
5
30
34
1
28
44
36
0
39
32
49
0
Jan
FeUMarApr
Jan
Feb
Mar
Apr
May
Jun
�High Pressure
0
1 3
3
1
1
2
�Low Pressure
8
11
7
7
15
16
Pressure-Total
8
14
10
8
16
18
y
U
0
25
Jul
Aug
I Sep
I Oct
8
6
3
2
17
15
12
14
25
21
15
16
Sewer Issue Calls by Month
7 6
6
5
4
3 2 2
3F L
1
0
Quality Calls by Month
Turn On/Off Calls by Month
Jan
I Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
�Sewer Stoppage
1
1
1
2
1
1
1
1
0
3
�Sewer Odor
4
2
0
0
1
1
1
0
0
0
L-ZA Sewer Overflow
1
1
1
0
0
1
1
0
2
0
Sewer Issues-Total
6
4
2
2
2
3
3
1
2
3
Water
Quality Calls by Month
Turn On/Off Calls by Month
0
8
0
7
30
2
0
1
�Damaged Box or Lid
3
7
25
25
6
4
25
0
3
4
6
6
23
5
1
5
6
20
3
0 5
7
�Contractor
18
0
0
0
0
_
4
13
1
1
15
15
12
16
19
3
16
15
24
14
32
�No Water
6
10
2
3
8
°
�
10
10
rjun
8
--$--Misc-Total
30
34
1
28
44
36
5
39
32
49
0
Jan
FeUMarApr
0
Aug
Se
Dirty or Cloudy Water-CC
1
6
3
1
3
1
2
1
3
1 Taste-CC
0
0
0
1
0
0
0
0
0
1 Odor-CC
0
1
2
0
2
0
0
1
2
-Water Quality-Total-CC
1
7
5
2
5
1
2
2
5
Misc. Calls by Month
49 49
h 50 30 34 Wt 44 39
30
w 20
° 10
0
Tan Feb Mar Anr Mav Tun To] Aug Seto) Oct
Noise in Pipes
0
Turn On/Off Calls by Month
0
1
0
0
30
2
0
1
�Damaged Box or Lid
3
6
25
25
6
4
25
0
3
4
�Customer Problem
6
23
7
1
6
6
20
3
9
7
�Contractor
18
0
0
0
0
_
0
13
1
1
15
15
12
16
19
14
16
15
24
14
32
�No Water
6
10
8
3
8
°
�
10
10
8
8
--$--Misc-Total
30
34
38
28
44
36
5
39
32
49
0
Jan
Feb Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
�Turn On
6
6
1
3
8
3
8
10
9
5
Turn Off
7
11
7
5
7
15
15
15
16
9
Turn On/Off-Total
13
17
8
8
15
18
23
25
25
14
Misc. Calls by Month
49 49
h 50 30 34 Wt 44 39
30
w 20
° 10
0
Tan Feb Mar Anr Mav Tun To] Aug Seto) Oct
Noise in Pipes
0
0
0
1
0
0
1
2
0
1
�Damaged Box or Lid
3
6
7
4
6
4
5
0
3
4
�Customer Problem
6
6
7
1
6
6
13
3
9
7
�Contractor
0
0
0
0
0
0
0
0
1
1
�Other
15
12
16
19
24
16
23
24
14
32
�No Water
6
10
8
3
8
10
7
10
5
4
--$--Misc-Total
30
34
38
28
44
36
49
39
32
49
Service Calls by Type
200
180 165 168
160 140 151
140
114 114 111
120
94
w
100
O
x 80
60
40
20
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct
Leaks-Total 56 38 59 46 58 35 63 80 72 62
0 Water Quality-Total 1 7 5 2 5 1 2 2 5 2
�Pressure-Total 8 14 10 8 16 18 25 21 15 16
�Turn On/Off-Total 13 17 8 8 15 18 23 25 25 14
�Sewer Issues-Total 6 4 2 2 2 3 3 j 1 1 2 1 3
�Misc-Total 30 34 38 28 44 36 49 39 32 49
tTotal 114 114 122 94 140 111 165 168 151 146
250
Mar
200
May
Jun
165
PC 150
Aug
c.
V
Oct
w
O
� 100
131
50
165
0
188
183
Jan
108
3
6---AExcellent
157
6
Average
8
9
Poor
0
0
Total
165
Customer Card Feedback
223
201
168 171
192
172
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
123
131
149
165
179
188
183
164
108
3
3
15
6
18
21
9
7
14
0
1
4
0
4
14
0
1
3
126
135
168
171
201
223
192
172
125
ITEM NO. 3.6
AGENDA REPORT
Meeting Date: November 19, 2012
Subject: Director's and General Manager Fees and Expenses
ATTACHMENTS:
Description: Type:
Travel Expenses 2012-13.xlsx Travel&Expenses Backup Material
Qtrly Report 2012-13.xlsx YTD Fees and Expenses Backup Material
DIRECTOR'S & GENERAL MANAGER'S RECAP OF TRAVEL/CONFERENCE EXPENSES
FIRST QUARTER 2012-13 FY
JULY-SEPTEMBER 2012
GL Trip Trip Trip
Director Date Date Name Location Meals Lodging Travel Conf.fee Misc Total trip Total
Beverage
$0
$0
Collett
$0
$0
Hawkins
7/12/12
7/25/12
Water Policy Forum/Dinner
Costa Mesa, CA
$225
$225
$225
Kiley
8/15/12
8/30/12
MWDOC ISDOC Qtrly
Fountain Vly, CA
$17
$17
8/15/12
8/22-24/12
Urban Water Institute
San Diego, CA
$425
$425
8/15/12
8/22-24/12
Urban Water Institute
San Diego, CA
$316
$316
$758
Melton
$0
$0
Total Director's
$0 $0 $316
$667 $0
$983
$983
General Manager
Vecchiarelli
7/31/12
7/15-17/12
GM Leadership Summit/CSD,Napa, CA
$544
$544
Conklin
7/12/12
7/25/12
Water Policy Forum/Dinner
Costa Mesa, CA
$75
$75
8/15/12
8/30/12
MWDOC ISDOC Qtrly
Fountain Vly, CA
$17
$17
9/28/12
9/19/12
OCWA Meeting
Irvine, CA
$7
$7
$643
Total GM
$0 $544 $7
$92 $0
$643
$643
Total Director's& GM $0 $544 $323 $759 $0 $1,626 $1,626
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
FISCAL YEAR 2012-2013
1ST QUARTER REPORT FROM 07-01-2012 TO 09-30-2012
11:04:1111c]idil14:1iia_Vi1l:lIki l
REGULAR MEETINGS ATTENDED
6
5
COMMITTEE MEETINGS ATTENDED
10
5
OFF SITE MEETINGS ATTENDED
1
$4,500
SPECIAL MEETINGS ATTENDED
5
5
OTHER MEETINGS ATTENDED
1
1
TOTAL MEETINGS ATTENDED QTD
23
16
DIRECTOR FEES QTD
MEETING FEES BUDGET QTD
TRAVEL&CONF.EXPENSES QTD
TRAVEL&CONF. BUDGET QTD
DIR.FEES AND EXPENSES QTD
FEES AND EXPENSES BUDGET QTD
GEN MGR EXPENSES QTD
GEN MGR TRAVEL&CONF. BUDGET QTD
TOTAL FEES&EXPENSES QTD
TOTAL FEES&EXPENSES BUDGET QTD
VECCHIARELLII
KILEY MELTON SUB-TOTAL CONKLIN TOTAL
5 6 6
8 6 6
4 12 7
4 4 4
1 1
22 28 24 113 113
$3,450
$2,400
$3,300
$4,200
$3,600
$16,950
$16,950
$4,500
$4,500
$4,500
$4,500
$4,500
$22,500
$22,500
$0
$0
$225
$758
$0
$983
$983
$510
$510
$510
$510
$510
$2,550
$2,550
$3,450
$2,400
$3,525
$4,958
$3,600
$17,933
$17,933
$5,010
$5,010
$5,010
$5,010
$5,010
$25,050
$25,050
$643
$643
$1,250
$1,250
$3,450
$2,400
$3,525
$4,958
$3,600
$17,933
$643
$18,576
$5,010
$5,010
$5,010
$5,010
$5,010
$25,050
$1,250
$26,300
ITEM NO. 3.8
AGENDA REPORT
Meeting Date: November 19, 2012 Budgeted: N/A
To: Executive-Administrative-
Organizational Committee
Funding Source: N/A
From: Steve Conklin, Acting General
Manager
Presented By: Steve Conklin, Acting General
Manager
Reviewed by Legal: N/A
Prepared By: Cindy Botts, Management CEQA Compliance: N/A
Analyst
Subject: Strategic Planning for FY 2013/15
SUMMARY:
Traditionally, agencies utilize strategic plans to define their short-term and long-term goals and
objectives. Strategic planning strives to ensure that the organization, as a whole, is moving in the
direction outlined by the political body. It also strives to clearly define objectives and assess both the
internal and external situation to formulate, implement and evaluate the progress of the strategies.
The District's Strategic Plan is due to be updated for the FY 2013-15 and is typically done prior to or
in conjunction with the budgeting process, which begins in January.
STRATEGIC PLAN:
OE 1-A: Identify the Current Functionality of Existing Technology and Determine if it is Being
Utilized to Full Capacity
PRIOR RELEVANT BOARD ACTION(S):
The FY 2011/13 Strategic Plan was adopted by the Board on June 9, 2011 and was updated for FY
2012/13 in conjunction with the approved Budget document on June 28, 2012.
ITEM NO. 3.9
AGENDA REPORT
Meeting Date: November 19, 2012
Subject: Status of Strategic Plan Initiatives
ATTACHMENTS:
Description: Type:
EAO - Strategic Plan Trackinq.xlsx October 2012 Backup Material
Strategic Plan Initiatives Status Report
Executive-Administrative-Organizational Committee
Strategies Start Date Completion Lead Party October 2012
Date Progress
CP 1: Increase Brand Reco nition within the Communi
Have Board of
Directors and YLWD Attendance at
Staff Attend More Immediately BOD/GM/PIO/ standing
CP 1-C Local and Regional following Nov- On-going 2010 election Staff intergovernmental
Events and Inter- meetings
governmental Meetings
CP 2: Increase Public Awareness of Water and Wastewater Related Issues
(2) Customers
received a rebate for
Provide Financial Rotating Nozzles
Incentives and Rebates and/or WBIC.
CP 2-A for Water Use Jul-11 On-going BOD/GM/PIO MWDOC Turf
Efficiency Removal Program 8v
Synthetic Turf
Program tabled.
Consider Participation
in the California
CP 2-C Urban Water Sep-11 Dec-11 GM Committee Opted Not
Conservation Council's to Move Forward
Best Management
Practices
Enhance the District's
Regional Water and
CP 2-D On-going On-going BOD/GM/Staff On-going
Wastewater Industry
Participation
WE 1: Retain a Highly Skilled and Capable Workforce
Attended
Groundwater
Encourage Staff Producers Meeting,
Participation in Public Affairs Meeting
WE 1-F Professional On-going On-going General Manager 8v Water Use
Organizations and Efficiency Meeting.
Local Civic Groups Attended quarterly
OC Water Operations
Managers Association
meeting.
WE 3: Enhance Employee Relations
Implement a Program
On-Hold due to
WE 3-A to Recognize Jul-11 Sep-11 EPIC Committee higher priority Staff
Employees for
projects in process
Excellence
WE 3-13 Conduct Quarterly All- Jul-11 Quarterly General Manager Held May 17, 2012
Hands Meetings
Continue to Encourage
Employee Training in
WE 3-C On-going On-going General Manager On-going
Leadership and
Technology
SR 2: Explore Service Boundary Opportunities
Evaluate Feasibility of
Providing Additional
SR 2-A Jul-11 Jun-12 General Manager On-going
Water Services with
the Region
Evaluate Feasibility of
Providing Additional
SR 2-B Jul-11 Jun-12 General Manager On-going
Wastewater Services
with the Region
Evaluate Feasibility of
SR 2-C Providing Other Jul-11 Jun-12 General Manager On-going
Professional Services
with the Region
SR 1: Work Toward Service Reliability and Efficiency
Continue with Efforts
First draft of EIR
to Annex District
SR 1-A On-going On-going General Manager expected in December
Service Area to Orange
2012
County Water District
Attended MWDOC
Water Use Efficiency
Engage with Regional
Meeting, DWR
SR 1 Drought Response-C Agencies on Water On-going On-going General Manager Workshop, MWDOC
Supply Issues
WUE Master Plan
Stakeholder
Workshop
Strengthen Existing Emergency Update of Emergency
SR 1-D Emergency Operations On-going On-going Operations Response Plan in
Partnerships Coordinator/GM process
FR 3: Identify and Develop Additional Revenue Options
Research and Obtain On-going assessment
FR 3-A Grant Funding On-going On-going General Manager through Townsend
Whenever Feasible Public Affairs
OE 2: Address Inefficiencies Identified in the Self-Assessment Survey
Identify Core On-Hold due to
OE 2-A Inefficiencies Jul-11 Jun-12 EPIC Committee higher priority Staff
projects in process
Develop Measurable On-Hold due to
OE 2-13 Productivity Goals Aug-11 Jun-12 EPIC Committee higher priority Staff
projects in process
Engage Employees in On-Hold due to
OE 2-C Methods of Addressing Sep-11 Jun-12 EPIC Committee higher priority Staff
Inefficiencies projects in process
OE 3: Consider Utilization of a Peer Review Survey
Determine the Cost
OE 3-A Benefit Ratio of a Peer Jul-11 Sep-11 Management Completed at Feb
Analyst 2012 Meeting
Review Survey
Establish a Team to Opted Not to Move
OE 3-13 Determine the Focus Sep-11 Oct-11 EPIC Committee Forward with Peer
of the Survey Review Survey
Institute Guidelines Opted Not to Move
OE 3-C for Areas to Be Sep-11 Dec-11 EPIC Committee Forward with Peer
Addressed Review Survey