HomeMy WebLinkAbout2012-10-24 - Public Affairs-Communications-Technology Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
October 24, 2012
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Melton at 4:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Acting General Manager
Director Michael J. Beverage Art Vega, Interim IT Manager
Damon Micalizzi, Public Information Officer
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Faxing & Printer Toner Issue (Verbal Report)
Mr. Vega updated the Committee on the issues associated with faxing.
An analog card was replaced on Oct. 2 on the phone switch that controls
faxing and IT has received some feedback. At this time based on
feedback from staff, only the HR department may still have faxing issues.
If faxing issues continue, a POTS (Plain old telephone service) line will be
installed in HR to bypass the phone switch and solve the problem.
2.2. New Website Review (Verbal Report)
Mr. Micalizzi presented to the Committee the District's new website design
on which staff and the consultant are currently putting the finishing
touches. The look of the new site was well received by the Committee
and only minor edits were suggested. Once those final edits and
enhancements are polished the site is targeted to launch the first week of
November.
2.3. Bottled Water Label Contest Update (Verbal Report)
Mr. Micalizzi updated the Committee on the Bottled Water Label Contest,
noting that the District was still receiving entries and anticipated many
more coming during the final days leading up to the deadline. He also
showcased to the Committee the voting mechanism that is being
implemented on the District's new site that will allow the District's
customers to vote on the finalists and select this year's winning art work.
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2.4. Water Lines Newsletter Redesign and Review of District Printed Collateral
(Verbal Report)
Mr. Micalizzi presented to the Committee three proofs of new designs for
the District Newsletter. The Committee unanimously selected one of the
three as the favorite and made suggestions for some minor edits to the
design. Mr. Micalizzi explained to the Committee that the new design will,
in collaboration with the new website, become the new look of the "YLWD
Brand."
2.5. Winter Newsletter Content
The Committee discussed potential content for the 2012 Holiday
Newsletter and approved the proposed stories offered by staff.
2.6. Public Outreach Activities
The Committee reviewed the Districts recent and future involvement at
Public Outreach events and briefly discussed the District's recent
involvement in the City of Placentia's Heritage Festival and the upcoming
Yorba Linda Fiesta Days.
2.7. Future Agenda Items and Staff Tasks
• Options for Ordering Bottled Water
• District Signage
3. ADJOURNMENT
3.1. The meeting was adjourned at 5:45 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee will be held Monday,
November 5, 2012 at 4:00 p.m. (This meeting was subsequently
rescheduled to 8:30 a.m. the same day.)
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