HomeMy WebLinkAbout2012-11-15 - Board of Directors Meeting Minutes 2012-206
' MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
Thursday, November 15, 2012, 8:00 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The November 15, 2012 Yorba Linda Water District Board of Directors Workshop
Meeting was called to order by President Hawkins at 8:00 a.m. The meeting was
held in the Board/Training Room at the District's Administration Building located
at 1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Hawkins led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Phil Hawkins, President Steve Conklin, Acting General Manager
Gary T. Melton, Vice President Gina Knight, Human Resources and Risk Mgr
' Michael J. Beverage Stephen Parker, Finance Manager
Ric Collett Art Vega, Interim Information Technology Mgr
Robert R. Kiley John DeCriscio, Chief Plant Operator
Damon Micalizzi, Public Information Officer
OTHER ATTENDEES Annie Alexander, Executive Secretary
Art Kidman, Partner, Kidman Law LLP
4. PUBLIC COMMENTS
None.
5. DISCUSSION ITEMS
5.1. Planning Discussion Concerning Recruitment Process for the Position of
General Manager
President Hawkins opened the meeting to discussion in regards to the
recruitment process for the position of General Manager. The Directors
expressed their opinions as to whether or not they felt the recruitment
should begin prior to or immediately following the preparation of an
Organization and Efficiency Study. The Board then discussed the
advantages and disadvantages of beginning the process for both tasks at
the same time or one right after the other. Additional discussion regarding
the hiring of a recruitment firm versus performing the recruitment internally
' through the Human Resources Department followed.
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Mr. Kidman provided an overview of the relationships between and the '
duties of the Board and General Manager as described in the California
Water Code.
The Board then briefly discussed the draft job description for the position.
No further revisions were suggested.
After further discussion, it was the consensus of the Board to begin both
tasks concurrently and to perform the recruitment process internally. Staff
was instructed to provide a proposed salary range and contract for the
General Manager's position for consideration by the Personnel-Risk
Management Committee in December and the full Board in January.
A brief recess was declared at 9:15 a.m.
The meeting was reconvened at 9:23 a.m.
5.2. Planning for an Organization and Efficiency Study
President Hawkins invited the Board members to share their opinions and
expectations related to the performance of an Organization and Efficiency
Study. The Board and staff then discussed the development of a Request
for Proposal (RFP) as opposed to requesting potential firms to submit a
Statement of Qualifications (SOQ). Following a brief discussion regarding '
the District's current purchasing policy, it was the consensus of the Board
to proceed with the SOQ approach.
Per this approach, staff will identify potential firms or individuals who have
the experience and qualifications in performing similar studies for public
water agencies and others. Following meetings and discussions with
each potential firm or individual, staff will request the submittal of SOQs
from those initially determined as qualified and capable for further
consideration. The SOQs will be evaluated by a District review team,
which may include interviews with or follow up questions to the firms.
District staff will make a recommendation for selection to the Executive-
Administrative-Organizational (EAO) Committee and thence to the Board.
If so approved by the Board, staff will negotiate the project scope and fee
with the selected firm or individual and bring recommendations through
the EAO Committee to the Board for approval to proceed with the study.
As a starting point, staff was instructed to develop a list of potential firms
and a draft time line for performance of the study for consideration by the
EAO Committee and subsequent consideration by the Board.
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' 6. ADJOURNMENT
6.1. The meeting was adjourned at 9:58 a.m. The next regular meeting of the
Board of Directors will be held Wednesday, November 21, 2012 at 8:30
a.m.
Annie Alexander
Assistant Secretary
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