HomeMy WebLinkAbout2012-12-03 - Public Affairs-Communications-Technology Committee Meeting Minutes MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
December 3, 2012
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Melton at 3:00 p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Damon Micalizzi, Public Information Officer
Director Michael J. Beverage Art Vega, Interim IT Manager
1. PUBLIC COMMENTS
None.
2. DISCUSSION ITEMS
2.1. Computerized Maintenance and Management System Project Status
Mr. Vega updated the Committee on the status of this project. There is
ongoing training with the valve crew, electronic "inboxes" for the sewer
crew were created and settings were adjusted to compensate for recent
crew changes in operations. Mr. Vega also informed the Committee that
he was advised by the Chief Plant Operator that the valve crew had
completed over 1,000 valve work orders the previous month which is the
month they went live with CMMS.
2.2. Dynamics GP Consultant Status
Mr. Vega presented to the Committee the Scope of Work for Negotium for
additional services for the HR module in Dynamics GP. The scope
includes two phases. Phase I entails support-issue resolution and Phase
II entails 3-days onsite HR training. The Committee directed Mr. Vega to
proceed with the project and since the money was already budgeted there
is no need to seek Board approval. Mr. Vega informed the Committee that
pending legal counsel approval, it was anticipated that the work would
start in January.
2.3. Bottled Water Label Contest Update
Mr. Micalizzi updated the Committee on the latest vote tally for the bottled
water contest noting that over 2,000 votes had been cast. The
Committee was pleased with the traffic that the contest seemed to be
driving to the website.
2.4. Draft Winter Newsletter
Mr. Micalizzi presented to the Committee the Draft Winter Newsletter,
which was approved by the Committee for print with minor edits.
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2.5. Signage for Board Room
The Committee reviewed the latest proof for Board Room Signage and
requested one more proof to include the District's slogan for review at the
next meeting. The Committee also discussed placement of the District's
Mission and Vision Statements in the lobby.
2.6. Placentia Chamber of Commerce Membership
The Committee Discussed joining the Placentia Chamber of Commerce
and decided to move forward with the entry level membership.
2.7. Future Agenda Items and Staff Tasks
None.
3. ADJOURNMENT
3.1. The meeting was adjourned at 4:50 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee will be held Wednesday,
December 19, 2012 at 4:00 p.m.
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