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Home My WebLink About2013-01-03 - Planning-Engineering-Operations Committee Meeting Agenda Packet Yorba Linda Hater District AGENDA YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Thursday, January 3, 2013, 3:00 PM 1717 E Miraloma Ave, Placentia CA 92870 COMMITTEE STAFF Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager Director Phil Hawkins Lee Cory, Operations Manager 1. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 2. ACTION CALENDAR This portion of the agenda is for items where staff presentations and committee discussions are needed prior to formal committee action. 2.1. Approval of Change Order No. 19 for Pressure Regulating Stations Upgrade Project, Phase 1 Recommendation. That the Committee recommend the Board of Directors approve Change Order No. 19 to add $7,360 and 18 calendar days for final quantity adjustments to Vido Samarzich, Inc. for construction of the Pressure Regulating Stations Upgrade Project, Job No. 201108. 2.2. Sole-Source Proposal for Yorba Linda Blvd Pump Station SCADA Integration Services Recommendation. That the Committee recommend the Board of Directors authorize execution of a Professional Services Agreement with RKI for a not-to- exceed amount of$25,000 to provide Yorba Linda Blvd Booster Pump Station SCADA Integration Services, in accordance with RKI's proposal of December 19, 2012. 3. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 3.1. Project Recap and Forward Planning 3.2. Esperanza Hills Development Project Status (Verbal Report) 3.3. Monthly Groundwater Production and Purchased Water Report (To be provided at the meeting.) 3.4. Monthly Production Summary Report 3.5. Monthly Preventative Maintenance Report (To be provided at the meeting.) 3.6. Groundwater Producers Meeting Report (This meeting was canceled.) 3.7. Status Report on Capital Projects in Progress 3.8. Status of Strategic Plan Initiatives 3.9. Future Agenda Items and Staff Tasks 4. ADJOURNMENT 4.1. The next Planning-Engineering-Operations Committee meeting will be held Thursday, February 7, 2013 at 3:00 p.m. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy-two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http://www.ylwd.com/. Accommodations for the Disabled Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. ITEM NO. 2.1 AGENDA REPORT Meeting Date: January 3, 2013 Budgeted: Yes Total Budget: $750,000 To: Planning-Engineering- Cost Estimate: $7,360 Operations Committee Funding Source: All Water Funds From: Steve Conklin, Acting General Account No: 101-2700 Manager Job No: J-201108 Presented By: Steve Conklin, Acting General Dept: Engineering Manager Reviewed by Legal: N/A Prepared By: Derek Nguyen, Water Quality CEQA Compliance: Exempt Engineer Subject: Approval of Change Order No. 19 for Pressure Regulating Stations Upgrade Project, Phase 1 SUMMARY: Construction is complete and all facilities are in operation for the Pressure Regulating Stations Upgrade Project. Submitted for consideration is Change Order No. 19 for $7,360 for final quantity adjustments for the project. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors approve Change Order No. 19 to add $7,360 and 18 calendar days for final quantity adjustments to Vido Samarzich, Inc. for construction of the Pressure Regulating Stations Upgrade Project, Job No. 201108. DISCUSSION: In accordance with the contract documents, Vido Samarzich, Inc. submitted Change Order No. 19 for final quantity adjustments. Proposed Change Order No. 19 requests a combined $7,360 for grading and replanting the Camino de Bryant site and for additional paving at Timber Ridge which was more than the quantity indicated in the bid documents. Change Order No. 19 also includes an additional 18 calendar days necessary to complete the prior approved extra work. District staff and its engineering consultant reviewed the Change Order request and recommend approval. A copy of Change Order No. 19 is attached for review and consideration. The status of the construction contract with Vido Samarzich is as follows: • The current contract is $672,518.19 with 153.5 working days starting June 12, 2012. • If approved, Change Order No. 19 adds 18 additional work days and $7,360 (1.1% of current contract cost). . If approved, the revised construction contract would be $679,878.19 and 171.5 days. The sum of the 19 change orders would equate to 13.7% added contract cost and 54.5% added contract days over the original contract amounts. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): • On May 10, 2012 the Board of Directors awarded the construction contract in the amount of $597,020 to Vido Samarzich, Inc. for the construction of the Pressure Regulating Stations Upgrade, Job No. 2011-08. • On July 12, 2012 the Board of Directors approved Change Order No. 1 for 27 additional work days and no additional cost to Vido Samarzich, Inc. for the Construction of the Pressure Regulating Stations Upgrade, Job No. 2011-08. • On August 9, 2012 the Board of Directors approved Change Order Nos. 2 & 3 for 3 additional work days and $14,904.07 to Vido Samarzich, Inc. for the Construction of the Pressure Regulating Stations Upgrade, Job No. 2011-08. • On September 27, 2012 the Board of Directors approved Change Orders 4, 5 and 6 for a combined 3 additional work days and $10,512.09 to Vido Samarzich, Inc. for the Construction of the Pressure Regulating Stations Upgrade, Job No. 2011-08 • On October 11, 2012 the Board of Directors approved Change Order Nos. 7-10 for one-half additional work day and $2,820.33 to Vido Samarzich, Inc. for construction of the Pressure Regulating Stations Upgrade Project, Job No. 2011-08 • On November 8, 2012 the Board of Directors approved Change Order Nos. 11-14 for six additional work days and $25,568.49 to Vido Samarzich, Inc. for construction of the Pressure Regulating Stations Upgrade Project, Job No. 2011-08 • On December 20, 2012 the Board of Directors approved Change Orders No. 15-18 for three additional work days and $21,693.21 to Vido Samarzich, Inc. for construction of the Pressure Regulating Stations Upgrade Project, Job No. 201108. ATTACHMENTS: Description: Type: PRS Prom CO#19.pdf Ch Order Req#19 Backup Material YORBA LINDA WATER DISTRICT CHANGE ORDER NO. 19 DATE December 27, 2012 Page 1 Of 1 CONTRACT NAME: Pressure Regulating Stations Upgrade CONTRACT AMT.: $672,518.19 DAYS: 153 .5 CONTRACTOR: Vido 5amarzlch, Inc. THIS CHANGE: $7,360.00 DAYS: 18 PROJECT NO: 2011.08 OWNER: Ynrba Linda Water District REVISED CONTRACT AMT_ $579,878.19 DAYS: 171 _ .5 This Change Carder covers changes to the subject contract as described herein.The Contractor shall construct,furnish equipment and materials, and perform ail work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba Linda Water District otherwise referred to as Owner. +INCf EASE CONTRACT TIME DESCRIPTION OF CHANGES /OR +EXTE SION f DECREASE IN OR-REDUCTION CONTRACT (DAYS) AMOUNT 1 i ADJUSTMENT FOR FINAL QUANTITIES FOR A/C PAVING AND REGRADING AND $7,360.00 18 REPLANTING CAMINO DE BRYANT SLOPE ADD 18 CALANDER DAYS TO ADJUST FOR WEEKENDS NOT ACCOUNTED FOR 1HOLIDAYSI AND ADD_TIME TO COMPLETE ADDITIONAL QUANTITIES f DIET CHANGE $7,360.00 18 REVISED CONTRACT AMOUNT AND TIME $679,878.19 171-5 The amount of the contract wil3 be increased by the sum of$7,360.00 and the contract time shalt be increased by 18 calendar days.The undersigned Contractor approves the foregoing Change Order as to the changes,if any,in the contract price specified for each item inducting any and all supervision casts and other miscellaneous costs relating to the change in work,and as to the extension of time allowed,if any,for completion of the entire work on account of said Change Order,The Contractor agrees to furnish all tabor and materials and perform all other necessary work, Inclusive of that directly or indirectly related to the approved time extension,required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto.It is understood that the Change Order shall be etfectiva when approved by the awner. This Change Order constitutes full,final,and complete compensation to the Contractor for all costs, expenses,overhead,profit,and any damages of every kind that the Contractor may Incur in connection with the above referenced changes in the work,including any impact on the referenced work of arty other work under the contract,any changes in the sequences of any►vork,any delay to any work,any disruption of any work,any rescheduling of any work,and any other effect on any of the work under this contract. By the execution of the Change Carder,the Contractor accepts the contract price change and the contract completion date change, if any, and expressly waives any ctaims for any additional compensation, damages or time extensions, in connection with the above-referenced changes. RECOMMENDE OWNER [SATE: N en,Pr, ject alter ACCEPTED. r ��r CONTRACTOR f]ATE: Vido Sa rxich, ice-President Vido Samarzich,Inc. APPROVED: OWNER _ HATE: Steve Conklin,Acting General Manager ITEM NO. 2.1 AGENDA REPORT Meeting Date: January 3, 2013 Budgeted: Yes Total Budget: $25,000 To: Planning-Engineering- Cost Estimate: $25,000 Operations Committee Funding Source: Water Capital Reserves From: Steve Conklin, Acting General Manager Job No: J2008-17B Presented By: Steve Conklin, Acting General Dept: Engineering Manager Reviewed by Legal: Pending Prepared By: Hank Samaripa, Project CEQA Compliance: Exempt Engineer Subject: Sole-Source Proposal for Yorba Linda Blvd Pump Station SCADA Integration Services SUMMARY: At the request of District staff, RKI Engineering, LLC (RKI) provided a sole-source proposal for SCADA integration services (integration) for the Yorba Linda Blvd Pump Station Project. RKI recently completed integration for District facilities including Highland Booster Pump Station and Well 20, professionally and to the satisfaction of staff. Additionally, RKI's hourly rates are approximately half that of other integration consultants. Following evaluation, staff recommends award to RKI for a fee not to exceed $25,000. STAFF RECOMMENDATION: That the Committee recommend the Board of Directors authorize execution of a Professional Services Agreement with RKI for a not-to-exceed amount of $25,000 to provide Yorba Linda Blvd Booster Pump Station SCADA Integration Services, in accordance with RKI's proposal of December 19, 2012. DISCUSSION: Yorba Linda Blvd. Booster Pump Station construction is expected to begin in early 2013. SCADA integration is not included in the construction contract and is typically completed by District staff and an integration consultant working together, to ensure that SCADA system is fully integrated with the existing system to seamlessly allow District staff to control the facility remotely and receive critical operating status. The District has had issues in the past with integration of new SCADA facilities into its existing system and the provider of these services. For the recently completed Highland Booster Station Project, District staff decided to hire the integration consultant directly, rather than have the consultant working for the design engineer or working for the construction contractor. Staff, through various contacts and from prior work, found and after evaluation, hired RKI to perform integration services for the Highland Project. This proved very successful on a challenging project. Thereafter, RKI was hired again in this capacity for the Well 20 Project, which has just been successfully completed. With the above success in the means of project delivery and system coordination, RKI was asked to provide a sole-source proposal for the same services for the Yorba Linda Blvd Booster Station Project. Staff evaluated RKI's attached proposal based on experience, technical merit, content, understanding of the project, hours and fee. RKI's scope of work includes, but is not limited to, the following major items: • Design review and project support • Logic development for station controls • Station test and start-up procedures • SCADA interface and final functional test • Documentation and Training Staff reviewed the proposed fee and staff hours for the project and confirmed with RKI's Officer in Charge, Norman Iseri, that they will complete all work described in the proposal for a fee not to exceed $25,000. Additionally, RKI's hourly rates are approximately half that of other integration consultants, and RKI is very familiar with District standards. Based on the above, staff recommends award to RKI. STRATEGIC PLAN: SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with adopted amendments PRIOR RELEVANT BOARD ACTION(S): On December 20, 2012, the Board of Directors award the Contract for Construction of the Yorba Linda Blvd Pump Station to Environmental Construction, Inc.(ECI), in the amount of $1,581,179.00. ATTACHMENTS: Name: Description: Type: RKI SCADA Services- Yorba Linda Pump Station Project (2).pdf RKI Engineering YLBBPS Proposal 12-19-12 Backup Material RKI Engineering LLC SCADA INTEGRATION SERVICES FOR THE YORBA LINDA PUMP STATION PROJECT Prepared for: Hank Samaripa Project Engineer, YLWD RKI Engineering LLC 2029 Verdugo Blvd. #109 Montrose, CA 91020 (818) 317-3003 12/19/2012 RKI Engineering LLC December 19, 2012 Mr. Hank Samaripa Yorba Linda Water District 1717 Mira Loma Ave. Placentia, CA 92870 RE: SCADA Integration Services for the Yorba Linda Pump Station Project Dear Mr. Samaripa: RKI`s major expertise is in furnishing engineering services to the water and power industries. Our staff has successfully completed numerous projects of different project size and scope. RKI can draw from experiences in a variety of process control projects with proficiencies in power equipment and distribution, distributed control systems, PLC's, HMI's, communications and computer networks, database, and software applications. Our experience involves working with major electricity and water providers, industrial process, municipalities, and governmental agencies. Our goal, at RKI Engineering, is to work with you in making this project a complete success and forging a continued relationship. Please let me know if you have any questions by giving me a call at (818) 317-3003 or contact me by e-mail at rki-engr @earthlink.net. Sincerely, 4v5?:�' Norman S. Iseri, P.E. 2029 Verdugo Blvd #109, Montrose, CA 91020-1626 (818) 317-3003 RKI Engineering LLC TABLE OF CONTENTS PAGE BACKGROUND..................................................................................................................................4 SCOPEOF WORK.............................................................................................................................4 COST OF SUPPORT AND SERVICES.............................................................................................5 FEESCHEDULE................................................................................................................................5 INSURANCE COVERAGE.................................................................................................................5 PROJECT EXPERIENCE...................................................................................................................7 PROJECT METHODOLOGY .............................................................................................................9 RKI Services and Projects, 12/19/2012 I RKI Engineering LLC BACKGROUND In the quick paced world of business, the ability to complete a task faster, better and less expensive is critical. At RKI Engineering, we are committed to finding the best solutions for our customers. Our goal is to work closely with your staff to compliment your efforts on projects. Because of our experience with control systems in the Water and Power Industries, we can provide a control system that meets your every need. SCOPE OF WORK RKI Engineering will provide the following SCADA Integration Services to assist in the Yorba Linda Pump Station: • Design Review and Project Support: On a request bases, provide review of project design to assure compatibility with the established Yorba Linda Water District standards. Determine proper interface between the station control and the proposed field devices. • Logic Development for Station Controls: Program the Yorba Linda Water District standard controller to interface with the various field devices: Station pumps, chemical systems, field transmitters, etc. Utilize the YLWD base PLC program to maintain common logic. • Station Test and Startup procedure: Develop test and startup procedure to check the various field devices. Work with the General Contractors and subcontractors to perform point to point testing of all field wiring to the station PLC. Assist in configuring the various devices, as needed. Perform a complete local test and startup. • SCADA Interface and Final Functional Test: Work on the Application Service I/O Object to interface with the SCADA graphics. Utilize the newer SCADA objects. Participate in complete functional test with the various entities. Test the SCADA and alarming system Interface to insure proper operations from the graphic screens to the field devices. • Documentation. Provide Operation and Maintenance manuals for the Station PLC Logic. Provide narrative to describe the operations of the local controls. • Training: Provide one operator training class on the local control system. • Additional Services: Other requested scope of work will be provided based on the Fee Schedule. PLC programming software and Wonderware Application Server for SCADA will be provided by Yorba Linda Water District. SCADA Integration Services for YLPS, 12/19/2012 Page 4 RKI Engineering LLC COST OF SERVICES The cost to provide the SCADA Integration Services for the Yorba Linda Pump Station Project that was outline in the Scope of Work shall not excel $25,000. FEE SCHEDULE Standard Rate.. .......................................$100.00 per hour SCHEDULE OF CHARGES A: LABOR • Travel Time Standard Rate • Weekdays up to 8 hrs/day between 7:00 am & 9:00 Standard Rate pm • Weekdays in excess of 8 hrs/day Service & 1.5 times Standard Rate nocturnal time between 9 p.m. & 7 a.m. • Saturdays, Sundays, Holiday. 1.5 times Standard Rate B. EXPENSES • Equipment and Expenses will be invoiced at cost plus 15% handling fee. PAYMENT TERMS: NET 30 INSURANCE COVERAGE RKI Engineering maintains both General and Professional Liability Insurance. The General Liability Insurance policy has coverage of$1,000,000. The Professional Liability Insurance policy has coverage of$1,000,000. Evidence of these insurance policies will be provided upon request. SCADA Integration Services for YLPS, 12/19/2012 Page 5 RKI Engineering LLC Norman S. Iseri, P.E. SUMMARY: Over 20 years of experience in Control and Computer Applications in a variety of functions and projects. Experience includes Project Management and lead Engineer in the design and installation of control systems at various facilities, including SCADA Water System, Steam Generating Facilities, Hydro Generating Facilities, and Electrical Power Distribution systems. Extensive knowledge in both EPA and Regional Air Quality Management District regulatory requirements for Continuous Emission Monitoring Systems/Data Acquisition and Handling System. Background includes Project Management and Contract Administration. EXPERTISE: • Industrial Automation and Process Control • Air Quality Supervision and Project Management • Programming on Allen-Bradley, Modicon, Siemens, GE Fanuc, Bristol platforms, etc. • Human Machine Interface and Operator interface software development including Inductive Automation Ignition, Wonderware Archestra, CiTect, Iconics, FactoryLink, PanelView, etc. • Continuous Emissions Monitoring System/Data Acquisition and Handing Systems • ORACLE and Microsoft SQL Server Development and Administration • Microsoft ACCESS Development PROFESSIONAL EXPERIENCE: • RKI Engineering LLC (2001 — Present) • MASS Group (1998 - 2001), Manager of Product Development • Los Angeles Department of Water and Power (1986 - 1998), Electrical Engineering • Hughes Radar Systems Group (1985 - 1986), Member of Technical Staff • Registered Professional Electrical Engineer, CA (since 1990) • Certified US Data FactoryLink Trainer, (1998) EDUCATION: • M.S., Electrical Engineering - University of Southern California • B.S., Electrical Engineering - University of California, Los Angeles • Business Management Courses - University of California, Los Angeles Extension Program SPECIAL TRAINING: • Oracle Database Administration Course, 1993 • Oracle Advanced SQL Course, 1992 • U.S. Data FactoryLink Application Course, 1992 SCADA Integration Services for YLPS, 12/19/2012 Page 6 RKI Engineering LLC PROJECT EXPERIENCE RKI's staff has completed a variety of projects related to the Water and Power Industries. The following represent a partial list of such projects. YORBA LINDA WATER DISTRICT SCADA SYSTEM SCOPE: Engineering and integration support for YLWD SCADA System. Upgrade and maintain a Wonderware A2 System. Includes Redundant Application Servers-1/0 Server configuration. Utilize IDE object modeling of their Wells, Booster Pump Stations, Reservoirs, Pressure Reducing Station, etc. Application server connects to Modicon PLCs using a wireless TCP/IP network operating on 5.6Gz. Intouch operator interface accesses the AppSry though a Galaxy data network. CLIENT: Yorba Linda Water District JURUPA COMMUNITY SERVICES DISTRCT SCADA SYSTEM SCOPE: Integration support for JCSD SCADA System. Programming and installed a Bristol 3305 and ControlWave Micro for the various water facilities. SCADA communication was established using the BSAP protocol through MDS radio. Redundant SCADA Workstations configured with Iconics provides the Operator Interface to the system. CLIENT: Yorba Linda Water District WMWD ARLINGTON DESALTER FACILITY SCOPE: Developed control scheme for the reverse osmosis potable water system. Programmed Siemens 545 PLC to control the variable frequency drives to supply well water to the RO process. Used radio modems to communicate to remote turnouts to control the supplied drinking water. CLIENT: Western Municipal Water District CITY OF LAS VEGAS WATER POLLUTION CONTROL FACILITY SCOPE: Assisted the City of Las Vegas Personnel in developing their new Water Pollution Control Facility SCADA System. The projects included the design of Operator Screens, develop Math and Logic scripts, and configured database logging. CLIENT: City of Las Vegas SCADA Integration Services for YLPS, 12/19/2012 Page 7 RKI Engineering LLC AES ALAMITOS AND REDONDO BEACH SELECTIVE CATALYTIC REDUCTION (SCR) SYSTEM SCOPE: Designed the SCR control system for Alamitos Units 1, 2, 3, 4 and Redondo Beach Units 5, 6. Programmed a hot-standby Modicon Quantum System that interfaces to the RMV9000 DCS control system. Modicon Momentum PLCs were used as gateways. CLIENT: Mitsubishi Power Systems, Inc. ALAMITOS AND REDONDO BEACH SELECTIVE CATALYTIC REDUCTION (SCR) SCOPE: Designed the SCR control system for Alamitos Units 1, 2, 3, 4 and Redondo Beach Units 5, 6. Programmed a hot-standby Modicon Quantum System that interfaces to the RMV9000 DCS control system. Modicon Momentum PLCs were used as datalink devices. CLIENT: Mitsubishi Power Systems, Inc. CONTINUOUS EMISSIONS MONITORING/DATA ACQUISITION AND HANDLING SYSTEM SCOPE: Develop and install a continuous emissions monitoring/data acquisition and handling system to meet all the requirement of the South Coast Air Quality Management District Rule RECLAIM, Rule 1135, and the Environmental Protection Agency 40 CFR Part 75. This project involved working with OPTO 22, Allen Bradley SLC 500, Kaye Instruments DIGI, US Data FactoryLink, Oracle Database, and Microsoft Access. CLIENT: City of Burbank, Glendale, and Pasadena Public Service Department CLIENT: Los Angeles Department of Water and Power SCADA Integration Services for YLPS, 12/19/2012 Page 8 RKI Engineering LLC PROJECT METHODOLOGY The capability described herein highlights RKI's project design and implementation methodology. This work description is based on our standard project methodology as applied to the scope of work and associated proposed Systems Overview drawings supplied with the request for proposal. Based on project experience, RKI teams have learned to work within our customers' project environment. Our success is based on quickly assimilating each customer's technical and documentation standards, project procedures, construction processes, supplier requirements, contractual terms and conditions, and preferred contractors and equipment supplier agreements. In many situations, we function as an extension of our customer's staff and as an integral part of the project effort. In addition, we believe that our team can add value to the project execution process based on our experience and internal company policies and procedures. The methodology assures your expectations are met and with essential approval steps. You are given the opportunity to measure RKI performance in a concise and detailed manner that assures the system provided by RKI exactly meets your expectations. In this role, we take responsibility for the project scope definition, engineering, start-up assistance, commissioning, project documentation, and training. RKI's methodology consists of 10 integral phases. Each phase consists of one or more items. The diagram below illustrates the methodology. Phase Phase 2 Phase 3 Phase 4 Phase 5 Proposal Kickoff System System Test Plans Meeting Requir ent Design Spec. Spec. lift RM -Amw� -� - Phase 10 Phase 9 Phase 8 Phase 7 Phase 6 Contirtious Oocumertation Onsite Factory System Improvement Antl Support Acceptance Oev elopme nt Warranties Sery Testing ___JA Integration Services for YLPS, 12/19/2012 Page 9 RKI Engineering LLC The following describes the phases in RKI's project methodology. The phases do not necessarily occur sequentially or for every project. Phase 1 — Proposal This phase establishes the initial foundation for the working relationship between your staff and RKI Project team. The proposal establishes the complete framework in which the project will be completed. Phase 2— Kickoff Meeting RKI will participate in a kickoff meeting with our design team upon award of the project contract. RKI project team members work with you to review the scope of work, review the project schedule, and document outstanding technical issues and questions. Phase 3—System Requirements Specification This phase results in a Systems Requirements Specification document that is developed jointly with RKI and your team. This document describes in detail the project's goals and objectives, process capacities, product chemistry, product physical properties, product mixes, control functions, terminology and preferred hardware and software to be implemented with the project. Phase 4—System Design Specification and Detailed Design RKI will perform the detailed design, resulting in a System Design Specification. When completed, this document is presented to your team for review and approval. This document becomes the base document for configuration, programming, implementation, testing, start-up, and acceptance criteria. Phase 5—Test Plans This phase consists of the development of the Factory Acceptance Test (FAT), Site Acceptance Test (SAT) and other industry specific test plans. When complete, they will be presented for review and approval. These documents describe the testing procedures and measurement criteria to determine the system functions as desired. Phase 6—System Development The project implementation phase includes equipment, hardware and third party software procurement and construction. Automation components are assembled, communications networks are configured and the specific control and display functions are programmed in accordance to the System Design Specification. Associated plant construction activities are also coordinated in this phase. SCADA Integration Services for YLPS, 12/19/2012 Page 10 RKI Engineering LLC Phase 7— Factory Acceptance Testing This phase is the integration testing of the system. This test can be witnessed by your team members in order to assure the delivered system meets the project requirements and provides the expected benefits. Phase 8—On-site Support Services RKI provides field support during construction, equipment installation, and system start-up. This phase includes execution of the previously submitted SAT Plan (Phase 5)to assure the system is ready for operation. RKI supports your team through start-up, validation, and training. Phase 9— Documentation and Training This phase consists of finalizing project documentation to "as-built" status. In addition, training will be provided to insure proper transfer of knowledge to key Personnel. Phase 10—Continuous Improvement This phase represents the ongoing relationship between your organization and RKI that will have matured over the life of the project. Because of our in depth experience and knowledge of your system, we can offer services to help maintain the system and to help you identify additional enhancements to improve productivity and reduce operating costs. SCADA Integration Services for YLPS, 12/19/2012 Page 11 ITEM NO. 3.1 AGENDA REPORT Meeting Date: January 3, 2013 To: Planning-Engineering- Operations Committee From: Steve Conklin, Acting General Manager Subject: Project Recap and Forward Planning SUMMARY: Attached is a summary of projects completed in 2012, and those currently in design and in planning for review and discussion with the Committee. ATTACHMENTS: .a Description: Type: Protect Recap for PEO 3Jan2013.docx Project Recap&Forward Planning Backup Material Project Recap and Forward Planning For Planning/Engineering/Operations Committee January 3, 2013 RECAP OF PROJECTS FOR 2012 Construction Projects Completed in 2012 Date Const Approx. Const Project Name/Description Completed Cost Well 20 Equipping Sept 2012 $1,146,000 Fairmont Valve Replacement May 2012 $220,000 Highland Booster Station Upgrade July 2012 $4,700,000 Green Crest Lift Station Upgrades July 2011 $113,000 Ohio/Oriente Pipeline Replacement Jan 2012 1,410,000 2010 Waterline Replacement Project, Ph. I—Plumosa Drive Jan 2012 669,000 Total $8,258,000 Reports/Studies/Agreements Completed in 2012 Date Project Name/Description Completed Cost Locke Ranch Annexation Mar 2012 $9,000 GIS Database Conversion for Eastside Sewers Sept 2012 $23,000 Total $32,000 Projects in Construction in 2013 Date Const Est. Date Const Est. Const Project Name/Description Started/To Complete Cost Begin 2012 Waterline Replacement Project, Phase II Feb 2013 March 2014 $1,400,000 Yorba Linda Blvd. Pump Station Feb 2013 Feb 2014 $1,900,000 Bryant Reservoir Drainage and Fence Improvements Mar 2013 June 2013 $80,000 Lakeview Grade Separation Pipeline Relocation(OCTA) Mid 2013 Mid 2014 $0 Well 21 Drilling Mid 2013 Late 2013 $600,000 YL High School Park Pipeline Relocation Mid 2013 Late 2013 $250,000 Pressure Regulating Upgrade, Phase I June 2012 Jan 2013 $680,000 Yorba Linda Blvd. Pipeline June 2012 Jan 2013 $1,700,000 Total $6,610,000 2013 Projects in Design Date Design Est. Date Design Est. Design & Project Name/Description Started Complete Const Cost 2014 Waterline Replacement Project Mid 2013 Early 2014 $1,400,000 Fairmont BPS& Site Improvements Mid 2013 Early 2014 $6,000,000 Pressure Regulating Stations Upgrade Phase2/four sites Mid 2013 Early 2014 $600,000 Total $8,000,000 2013 Reports/Studies/Agreements in Planning Date Est. Date Project Name/Description Started Complete Est. Cost Northeast Area Planning Study Sep 2012 Feb 2013 $120,000 OCWD Annexation Coordination/Dist annexation study costs Jan 2011 Sep 2013 $1,100,000 Total $1,220,000 FORWARD PLANNING OBJECTIVES FOR 2013+ • Water System Operating Plan • Fairmont/Springview Booster Station and Site Upgrades • Cathodic Protection Study • Water Line Replacement Program (on-going) • Water and Sewer System Planning for Downtown Redevelopment Project • New Wells for Replacement and for Annexation Production • Completion of Agreement Terms and Coordination with OCTA on Lakeview Grade Separation Project • Preparation of Expanded Sewer Master Plan • Preparation of Expanded Asset Management Plan • Pursuing Plan for Converting Private Septic Systems to Sewer Connection Services • Pressure Regulating Upgrade, Future Phases • Development Agreement for Cielo Vista Residential Development • Development Agreement for Esperanza Hills Residential Development S4 a 0p OC PUBLIC WORKS J{ y2 300 N. FLOWER STREET 2 o n P. O. BOX 4048 SANTA ANA, CALIFORNIA 92702.4048 �NDPwptERDISIR�� ti 941POVL VO NOTICE OF PREPARATION and NOTICE OF SCOPING MEETING Date: December 21, 2012 Subject: Notice of Intent to Prepare Draft Environmental Impact Report/Notice of Scoping Meeting Project Title: Esperanza Hills Specific Plan (PA1200371VTTM 17522) Applicant: Douglas Wymore, 7114 E. Stetson Drive, Suite 350, Scottsdale, AZ 95251 Project Contact: Kevin Canning, OC Public Works/OC Planning OC Public Works, 300 N. Flower Street, Santa Ana, CA 92702-4048 Kevin.Canning(0)ocpw.ocgov.com Phone: (714)667-8847 Project Description: The Esperanza Hills Project proposes to construct 340 single-family residential units on 468.9 acres in the unincorporated portion of Orange County adjacent to the City of Yorba Linda. Project components will include approximately 13.9 acres of active and passive parks, 7 miles of trails and 230 acres of open space. The trails will include pedestrian, bicycle and equestrian trails with linkages to permit non-vehicular access to the Chino Hills State Park and surrounding open space areas. Fuel modification areas have been identified and emergency access/evacuation plans have been defined in cooperation with the Orange County Fire Authority. Two options for access to the community will be analyzed: one with a primary connection going south to Stonehaven Drive and a second with a primary connection going west from the community to Aspen Way. The community will be gate-guarded and a homeowners' association will manage streets, landscaping, parks and other amenities. The project is in the City of Yorba Linda's Sphere of Influence and it is anticipated that annexation may occur at a future date. Environmental Impact Report: The County of Orange has conducted an Initial Study for the subject project and has determined that an Environmental Impact Report (EIR) is necessary. The County will be the Lead Agency for the subject project and will prepare the EIR. This Notice of Preparation has been prepared and distributed to solicit comments from potential Responsible and Trustee Agencies and other public agencies so that Project-related concerns relevant to each agency's statutory responsibilities in connection with the proposed Project can be addressed in the EIR. Interested individuals and groups are invited to comment on the scope of the anticipated EIR. The EIR will be the environmental document of reference for Responsible and Trustee Agencies when considering subsequent discretionary approvals. Initial Study: The Initial Study is available for review at the County of Orange, Department of Public Works, and on the County website at: http://www.ocl)lanning.net/CurrentProiects.asox. If you have trouble accessing the Initial Study, an electronic copy is available by contacting Kevin Canning at the above email address. Pursuant to California Environmental Quality Act (CEQA) Guideline Section 15082, all comments must be received as soon as possible but not later than 30 days after receipt of this notice. The comment period for this Notice has been extended to 42 days; comments are due by the close of business on February 1. All comments and responses to this NOP must be submitted in writing to the County Project Contact listed above. Public Review Period: December 22, 2012 - February 1, 2013 (at 5:00 P.M.) Scoping Meeting: A public scoping meeting will be held as noted below to provide a description of the project and to solicit comments relative to the content of the information analyzed in the EIR. Thursday,January 31, 2013-6:30 p.m.to 8:00 p.m. Travis Ranch Activity Center 5200 Via De La Escuela, Yorba Linda, CA 92887 Submitted by: Mike Balsamo, Manager OC Community Development January , 2013 Planning& Development Services County of Orange 300 N. Flower Street Santa Ana, CA 92703 Re: Will Serve Letter—Water Service and Sanitary Sewer Service Project Name: Esperanza Hills Specific Plan VTTM 17522 - 469 acres Project Location: East of San Antonio Rd., North of Via del Agua, Yorba Linda This letter will confirm that the project identified above ("Project") is located within the jurisdictional boundaries of the Yorba Linda Water District ("District") and that the District is prepared to provide water service, fire protection water, and sanitary sewer service to the Project upon satisfaction of the District's requirements. The requirements for extension of District water and sewer service to the Project shall be those requirements duly adopted by the Board of Directors of the District from time-to-time which are in effect on the date fees are paid for connections to the water and sewer system, and nothing herein shall be deemed to exempt the Project from compliance with terms and conditions for water and sewer service which may be adopted between the date of this letter and the date on which the fees are paid. Yorba Linda Water District currently requires, as a condition of extension of water and sewer service, that the applicant for service enter into water and sewer service agreements with the District and satisfy the following requirements: 1. Execute an Agreement with the District that establishes terms, conditions, procedures and fees for development of water and sewer facilities to serve the property. 2. Furnish, at applicant's expense, all required off-site water storage and transmission facilities to bring water service to the applicant's property. 3 Furnish, at applicant's expense, all off-site sewer facilities required to connect the Property to the District's existing sewer system and correct all existing sewer mains that become deficient because of the Projects additional sewer flows. i 4. Furnish, at applicant's expense, those facilities necessary to provide service to applicant's Project, including facilities to connect to the District's water system, distribute water within the Project, and provide adequate fire flow capability and storage, in conformance with the District's standards and requirements, which facilities shall be dedicated to the District, along with the necessary easements and fee parcels in a form satisfactory to the District. 5. Payment of all applicable fees and charges imposed by the District, including plan check, engineering and inspection fees, meter installation charges, and other fees applicable to new service. 6. The Orange County Fire Authority will establish the fire flow and fire protection requirements for the proposed Project. It is the responsibility of the applicant to confirm with the Orange County Fire Authority whether the District's existing facilities are of adequate size, capacity, and pressure to satisfy the fire flow requirements, or what improvements are necessary to meet those requirements and fees are paid. 7. Applicant shall comply with all other terms and conditions required by District of applicants for water and sewer service in effect at the time connections are requested. Should you have any questions regarding this letter, please contact me at (714) 701-3102. Sincerely, Steve Conklin, P.E. Acting General Manager Yorba Linda Water District Copy: Douglas Wymore, Yorba Linda Estates LLC ITEM NO. 3.3. YLWD SOURCE WATER SUMMARY FY 2012-13 IN-LIEU ACTUAL ADJUSTED TOTAL MONTHLY YTD BUDGET GW GW IMPORT DEMAND GW GW (Demand Est.) DELTA MONTH (AF) (AF) (AF) (AF) (°ro) (°ro) (AF) (°ro) Jul-12 785.3 1,622.6 2,407.8 32.6% 32.6% 2,354.0 2.3% Aug-12 793.7 1,706.4 2,500.1 31.7% 32.2% 2,316.0 7.9% Sep-12 730.6 1,590.0 2,320.6 31.5% 32.0% 2,032.0 14.2% Oct-12 940.4 1,126.7 2,067.1 45.5% 35.0% 1,714.0 20.6% Nov-12 1,078.3 533.2 1,611.5 66.9% 39.7% 1,354.0 19.0% Dec-12 594.2 264.5 858.8 69.2% 41.8% 1,218.0 -29.5% Jan-13 1,062.0 Feb-13 1,016.0 Mar-13 1,204.0 Apr-13 1,506.0 May-13 1,992.0 Jun-13 2,232.0 FYTD 4,922.6 6,843.4 11,765.9 41.8% 10,988.0 7.1% Red denotes In-Lieu month Allowable GW(YTD) 5,920.6 (AF) Underpumped 998.0 (AF) GROUNDWATER PERCENTAGE 80.0% 'MONTHLY GW(%) 75.0% YTD GW(%) 70.0% -BPP GOAL 50.3% 65.0% 60.0% 55.0% 50.0% 45.0% 40.0% 35.0% 30.0% Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Month WATER SUPPLY FY 2012-13 December 2012 Water Supply IMPORT 30.8% GW 69.2% 2012-13 YTD Water Supply GW 41 .8% IMPORT 58.2% GW BPP GOAL 50.3% 2,600 2,400 2,200 2,000 1,800 1,600 Q 1,400 a� E c 1,200 1,000 800 600 t[sIt 200 0 TOTAL WATER USE FY 2012-13 77.7 Monthly Average Mean Temperature (OF) M10-11 GW 010-11 IMPORT 73.071.4 72.91 m11-12GW r311-12 IMPORT 2-13 IMPORT 69.7 ffl I 11111 slim I I 5. 515 59.71 58.01 1911 BE 7. 5 1 6 I EMMME10 Elm I I 101010 11 1 lolls lolls 11101010 01 IN 11111111111 101010 01011 11111111111 1010 0101011 I oil . . . . . . . . . . . . Month �0`0�o'O Q, 'A� 22,000 1-291919A 16,000 14,000 UL Q Q 12,000 E n > 10,000 8,000 6,000 4,000 2,000 0 Jul-12 FY 2012-13 YTD Water Supply Budgeted Total GW+Import Actual Total GW+Import --BPP GW Goal 50.3% Actual GW Production Actual Total GW+Import 2011-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Month ITEM NO. 3.4 AGENDA REPORT Meeting Date: January 3, 2013 Subject: Monthly Production Summary Report ATTACHMENTS: Description: Type: Monthly Production Division Status Report December 2012 Final.pdf Backup Material Backup Material D 0 N 0 V) L w o 3 L 4- a) o > a) a) s V > •> C C w-O L w i X Vf N -0 O C a) � 3 C0 Q f6 � ! N > +�+ •a ao) o c a) (1) C: c Q ° CL s c v �O w a) -0 ° O 4' c6 > co i 'a `� i6 O C CJ E O ++ C CA vi C v i a) cn w N N u (1) i O > s U � ai U i N L ° o o O — c 3 ° 0 'a Q >• N N O N a) M N 110 O rl N 0 y i Q O C0 m a) t6 U Vf +O+tA O O N R a m U- O N 0 N N O O O(w 6 0 a/ 0 _ 3 � •i > L L i (a N rn.O .O O V) 3 M N N a) m V) a) o a) o E *' 0 3 Z O r-4 Z O O N +O+ L > +� O t O ar O N ar O N J U CU CL a/ 3 y ° co U = ° CO E L Q _ Q to }� a/ 0 0 2 a/ O 2 co ) N C C i O >• V E bo N C E bo c V) > v Q o o t a CL nz x T cn O O E CL '� *' *' Q. _ ° O W (n > 2 W (n 2 O_ U D' > 2 2 O_ U O_ t.7 3 Z y0 a;:. Q C 0) i 0 0 CL w CL r O CL O (1) a) V) - O t l0 Ol ° 00 00 N Ln C C a/ Ln r- O a) M m y ++ O O a? O 00 � 0 M O c-I � - J OL c-I c-I m 00 O 0 to .� N O O I� M Ol N N cI cI cI cI ` ` N rl cI O O cI a/ U O O U m O O to bo +�—' 0) O O m m > a' a' 't a, ° U C a m d N M 0 4a > 4a +�+ 4a fC a) a) L ° O a/ N Q Q O O ` O y Y V) O O N N O O O i i t6 N ` L •f6 O N a a) C � � V) V) 0 L i Q s s � O N 6 O bio 12 m m co O O O O a/ O O N m CL CL: > > E E s o ° 3 3 Ln ° ° -0 a) 0 2 bo ai O M M tw ao V c a) a) a) O C > � C O O a m >i 1,2 a>i x x m s o '� �° i PREVENTATIVE AND REACTIVE MAINTENANCE ITEM NO. 3.5. FISCAL 2012/13 Fiscal 2012.13 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Percent of target 8% 17% 25% 33% 42% 58% 67% 75% 83% 92% 100% HYDRANTS(3,881) Target;all hydrants to be serviced annually. INSPECTED THIS MONTH 361 67 11 1531 2771 371 INSPECTED THIS YEAR 361 4281 4291 582 1 859 1 1,230 OF TOTAL 9.3%1 11.0%1 11.1%1 15.0%1 22.1%1 31.7 VALVES(10,706/2=5,353) Target;all valves to be operated every two years OPERATED THIS MONTH 486 4961 557 1,007 502 445 OPERATED THIS YEAR 486 982 1,539 2,5461 3,048 1 3,493 OF TOTAL 9.1%1 18.3%1 28.8%1 47.6%1 56.9 DEAD ENDS(155 X 2=310) Target;all dead ends to be flushed biannually. FLUSHED THIS MONTH 0 11 0 1551 01 0 FLUSHED THIS YEAR 01 11 11 1561 1561 156 OF TOTAL 0.0%1 0.3%1 0.3%1 50.3%1 50.3 AIR VACS(525) Target;all air/vacs to be serviced annually. INSPECTED THIS MONTH 0 249 1401 1361 11 0 INSPECTED THIS YEAR 0 249 389 525 526 526 % TOTAL 0.0% 47.4%1 74.1%1 100.0%1 100.2% _0.2% PRVs(150 x 2 per Yr=300) Target;all PRVs to be serviced biannually. INSPECTED THIS MONTH 4 5 31 141 43 1 2 INSPECTED THIS YEAR 4 9 12 26 69 71 OF TOTAL 1.3% 3.0%1 4.0%1 8.7%1 23.0%1 23.7 WATER LEAKS Target;all leaks repaired at first available opportunity. MAIN REPAIRED 1 2 01 21 1 0 SERVICE REPAIRED 4 1 31 81 5 3 SERVICE REPLACED 11 11 131 181 9 8 AMS REPLACED 6 10 61 61 17 11 METERS Target;all meter work completed no later than next working day. NEW INSTALL 6 1 5 1 21 1 15 1 10 0 STUCKS 1 41 01 21 21 141 6 SEWER CLEANING(235 M) Target;all sewers to be cleaned annually. CLEANED THIS MONTH 25.72 20.06 21.501 21.651 12.031 18.58 CLEANED THIS YEAR 25.721 45.781 67.281 88.931 100.961 119.54 OF TOTAL 10.94%1 19.48%1 28.63%1 37.84%1 43.00%1 50.87 SEWER TELEVISING(39.17M) Target;all sewers to be televised every 6 years. TELEVISED THIS MONTH 3.75 4.03 1.53 1.23 2.06 1.04 TELEVISED THIS YEAR 3.75 7.78 9.31 10.54 12.60 13.64 OF TOTAL 9.57%1 19.86%1 23.77%1 26.95%1 32.17 OTHER SEWER WORK. S.S.OVERFLOWS 0 0 0 0 0 0 SERVICE CALLS 0 2 0 1 0 0 ROOT CONTROL 0 6,316 330 0 660 1,076 REHABFOOTAGE 15 482 0 0 596 0 MAIN REPAIRS 1 2 0 3 8 1 MANHOLE ROOT CLEANING 2 0 0 0 0 0 MANHOLE REPAIRS 1 31 31 11 31 71 2 MAINTENANCE DIVISION 2012 Our Preventative Maintenance program resulted in the following: FIRE HYDRANT SECTION The system comprises; 3,881 fire hydrants, all to be serviced annually. 525 air/vacs, all to be serviced annually. 150 PRVs, all to be serviced annually. 155 dead end mains, all to be flushed twice each year. During the year the section completed the following; • Serviced 4,998 fire hydrants. • Repaired 63 fire hydrants. • Replaced 31 fire hydrants. • Serviced 507 air/vacs. • Repaired 8 air/vacs. • Replaced 16 air/vacs. • Serviced 231 PRVs. • Repaired 32 PRVs. • Assisted in 20 fire flows. • Flushed all system dead ends twice. • Resolved 1,019 customer service calls. VALVE SECTION There are 10,706 valves in the system, all to be serviced every two years. During the year the section completed the following; • Turned 6,809 valves. • Repaired 33 valves. • Replaced 53 valves. LEAK SECTION • Replaced 131 leaking service lines. • Repaired 33 leaking service lines. • Repaired I 1 main line leaks. • Replaced 129 faulty angle meter stops. • Installed 125 meters on new services. • Replaced 112 stuck meters. COLLECTIONS SECTION There are 235 miles of sewer in the system, to be cleaned annually and 39 miles to be televised annually. During the year the section completed the following; • Cleaned 232 miles of sewer main. • Televised 39 miles of sewer main. • Carried out 26 sewer main repairs. • Repaired 42 sewer manholes. • Cleaned 26 miles of sewer siphons and enhanced maintenance areas. • Removed roots from 3.25 miles of sewer main. • We had no sewer overflows during the year. STANDBY Standby personnel responded to an average of 13 emergency calls per week. OTHER HAPPENINGS Three people obtained a Class A drivers license. Three people increased their Distribution certification. Two people increased their Treatment certification. At present we have one person on probation and expect him to be full time in May. We have had three people on extended medical leave and one person on six weeks of military leave. Maintenance has been operating two people short for almost half the year. ITEM NO. 3.7 AGENDA REPORT Meeting Date: January 3, 2013 Subject: Status Report on Capital Projects in Progress ATTACHMENTS: Description: Type: CIP Rept Jan2013.pdf Status Report on Capital Projects in Progress Backup Material CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: January 1, 2013 New Information since Last Report is Shown in Red IN CONSTRUCTION Project Current Status Next Actions Comments 1 Fairmont Reservoir Valve Replacement Inlet valves not working Replace inlet valves early Contractor negotiating valve Budget: $210,000 Job No. 201011 correctly; staff working with 2013 when demands are replacement with manufacturer. Project Contract: Derek Nguyen Contractor for replacement lower. District staff to issue 2nd letter if Planned Completion: May 2012 issue is not resolved soon. 2 Yorba Linda Blvd. Pipeline Project substantially complete; Contractor to complete Beneficial use achieved; punch Budget: $1.6M Job No. 2008-17 contractor completing minor minor items and punch list list items expected to be Project Contact: Joe Polimino items including final grading at to be issued. complete January 2013. Planned Completion Date: November 2012 future pump station. 3 Pressure Regulating Stations Upgrade Additional change order work Complete final change Seek Board approval to issue Budget: $1,000,000 Job No.: 201108 to be completed pending Board order work and conduct Notice of Completion and make Project Contact: Derek Nguyen approval. final walk through. final payment, after work is Project Completion: November 2012 complete. CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: January 1, 2013 New Information since Last Report is Shown in Red IN DESIGN Project Current Status Next Actions Comments 1 Lakeview Grade Separation (OCTA Project) Negotiating OCTA cost OCTA's consultant to submit Awaiting final cost sharing Budget: $700,000 Job No. 201002 sharing. final design for staff review. decision and design submittal Project Contact: Anthony Manzano from OCTA's consultant. Planned Completion Date: Late 2013 2 2012 Waterline Repl.,Ph. II.: Tamarisk,Hidden Notice of Award issued to Issue Notice to Proceed after Construction expected to start Hills, Catalina Ct., Gordon Ln. &Richfield Rd. TBU, Inc. (TBU); pre- pre-construction meeting February 2013, with Richfield Budget: $13M Job No. 201120 construction meeting set w/TBU is complete. Road work starting first. Work Project Contact: Anthony Manzano for January 15, 2013. expected to be complete by Planned Completion Date: Early 2014 early 2014. 3 Yorba Linda Blvd. Pump Station Issued Notice of Award to Execute Agreement, conduct Construction anticipated to start Budget: $2.3M Job No. 200817B Environmental pre-construction meeting and early 2013. Project Contact: Hank Samaripa Construction Inc. issue NTP. Planned Completion Date: Dec 2013 4 YL High School Park Pipe Relocation Issued 90%plan Complete plans and specs. Anticipate submitting contract Budget: $350,000 Job No.: 201213 comments. Completing Execute PYLUSD-YLWD documents to PYLUSD by mid Project Contact: Hank Samaripa draft PYLUSD—YLWD Agreement January. Planned Completion Date: December 2013 Agreement. CAPITAL IMPROVEMENT PROJECTS STATUS REPORT Date: January 1, 2013 New Information since Last Report is Shown in Red IN PLANNING Project Current Status Next Actions Comments 1 Northeast Area Planning Study Carollo completing hydraulic Complete calibration, TM Anticipate late January Budget: $120,000 Job No. 201011B and water quality model and final Planning Study. 2013 TM submittal and Project Contact: Anthony Manzano calibration and Technical February 2013 Model February 2013 Planning Planned Completion Date: January 2013 Memorandum (TM). training session for staff. Study completion. 2 Fairmont BPS & Site Improvements Prepare conceptual site plan, to Prepare draft RFP for NE Area Planning Study Budget: $6,000,000 Job No. 201011B be part Fairmont BPS upgrade Engineering, Design, and to provide key data. Project Contact: Hank Samaripa RFP. Construction Services. Planned Completion Date: Jan 2014/15 3 Well 21 Project Well site Lease Agreement Execute Professional Anticipate drilling to Budget: $2,300,000 Job No. 200922#21 approved by OCWD and YLWD Services Agreement with begin mid 2013. Project Contact: Anthony Manzano Boards. Board awarded Drilling CDM and start Planned Completion Date: TBD consulting services to, CDM hydrogeologic work. Smith (CDM). ITEM NO. 3.8 AGENDA REPORT Meeting Date: January 3, 2013 Subject: Status of Strategic Plan Initiatives ATTACHMENTS: Description: Type: Strat PI Tracking- Dec20l2.xlsx Strategic Plan Tracking Dec 2012 Backup Material Strategic Plan Initiatives Status Report Planning-Engineering-Operations Committee Strategies Start Date Completion Lead Party December 2012 Progress Date FR 2: Increase Reserve Funding Analyze the Asset Annual Review Completed construction of upgrades to FR 2-B Management Plan to Dec-11 Prior to Budget Engineering Greencrest Sewer Lift Station. Completed Determine Future and CIP Manager GIS database for eastside sewers. Needs Update SR 1: Work Toward Service Reliabilitv and Efficiency Service Demand Projections were examined SR 1-13 Forecast Service Oct-10 Jun-11 Engineering and incorporated into the District's 2010 Demand Projections Manager Urban Water Management Plan (dated May 2011) out to Year 2035 Well 21 site lease agreement approved by SR 1-E Develop Additional Mar-11 Jun-12 Engineering OCWD and YLWD Boards in Dec. PSA for Well Sites Manager Hydrogeologic Services for Drilling of Well No. 21 approaved by Board Dec 20. SR 3: Continue Implementation of Ca itaI Im rovement Project Plan 2007-2012 Complete Implementation of Current status is approximately$8.7 Five-Year Capital Engineering million of projects in construction phase SR 3-A Improvement Plan On-going On-going Manager and $18.3 million in the planning and from FY 2007-2012 design phases. with Adopted Amendments Continue Planning for Draft of Northeast Area Planning Study due SR 3-13 Long-Term Capital On-going On-going Engineering by Feb 1. Reviewed CEQA NOP for Improvements and Manager Esperanza Hills Projects. Replacements