HomeMy WebLinkAbout2013-01-10 - Board of Directors Meeting Minutes 2013-001
' MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, January 10, 2013, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The January 10, 2013 Regular Meeting of the Yorba Linda Water District Board
of Directors was called to order by President Melton at 8:31 a.m. The meeting
was held in the Board Room at the District's Administrative Building located at
1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Melton led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Gary T. Melton, President Steve Conklin, Acting General Manager
Robert R. Kiley, Vice President Lee Cory, Operations Manager
' Michael J. Beverage Gina Knight, Human Resources and Risk Mgr
Ric Collett Stephen Parker, Finance Manager
Phil Hawkins Art Vega, Interim Information Technology Mgr
Damon Micalizzi, Public Information Officer
Annie Alexander, Executive Secretary
ALSO PRESENT
Tom Lindsey, Mayor, City of Yorba Linda
Eugene Hernandez, Councilmember, City of Yorba Linda
Art Kidman, Partner, Kidman Law LLP
Andrew Gagen, Partner, Kidman Law LLP
Eddy Beltran, Senior Counsel, Kidman Law LLP
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Conklin requested to add the following item to the agenda as there was a
need to take immediate action on this item and the need for action came to staff's
attention subsequent to the agenda being posted.
12.2. MWDOC Water Policy Forum & Dinner— January 23, 2013
Recommendation: That the Board of Directors authorize Director
attendance at this event if desired.
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Director Kiley requested to remove Item No. 6.4. from the Consent Calendar. '
Director Beverage made a motion, seconded by Director Collett, to add Item No.
12.2 to the agenda. Motion carried 5-0.
5. PUBLIC COMMENTS
Councilmember Hernandez introduced himself and explained that he had been
designated as the City's liaison to the District and that he was looking forward to
working with YLWD.
Mayor Lindsey addressed the Board and thanked the Directors for all that they
do. He explained that he was in receipt of two letters from the District, the first
advising the City that Directors Collett and Kiley had been assigned to attend the
City Council meetings and the second, requesting that the City Council consider
forming a joint agency committee with the District. Mayor Lindsey thanked the
Board for the invitation to form this committee and stated that he would be
requesting that this matter be added to a future City Council meeting for
consideration. Mayor Lindsey then noted that a statement in the District's
minutes from the December 20, 2012 Board meeting incorrectly identified
Councilmember Young as being assigned to the Orange County Sanitation
District when in fact it was Councilmember Anderson who had been reassigned
to fulfill that responsibility. '
6. CONSENT CALENDAR
Director Kiley made a motion, seconded by Director Collett, to approve the
Consent Calendar (with the exception of Item No. 6.4.). Director Beverage
abstained from voting on Check No. 60495 on Item No. 6.2. Motion carried 5-0.
6.1. Minutes of the Board of Directors Regular Meeting Held December 20, 2012
Recommendation: That the Board of Directors approve the minutes as
presented.
6.2. Payments of Bills, Refunds and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of$626,605.14.
6.3. Approval of Change Order No. 19 for Pressure Regulating Stations
Upgrade Project, Phase 1
Recommendation: That the Board of Directors approve Change Order
No. 19 to add $7,360 and 18 calendar days for final quantity adjustments
to Vido Samarzich, Inc. for construction of the Pressure Regulating '
Stations Upgrade Project, Job No. 201108.
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' ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
6.4. Sole-Source Proposal for Yorba Linda Blvd Pump Station SCADA
Integration Services
Mr. Conklin briefly explained why staff was recommending that RKI
provide a sole-source proposal for SCADA integration services for the
Yorba Linda Blvd Booster Station Project. Director Kiley stated that the
Planning-Engineering-Operations Committee had discussed this matter
and supported staffs recommendation.
Director Beverage made a motion, seconded by Director Collett, to
authorize execution of a Professional Services Agreement with RKI for a
not-to-exceed amount of $25,000 to provide Yorba Linda Blvd Booster
Pump Station SCADA Integration Services, in accordance with RKI's
proposal of December 19, 2012. Motion carried 5-0.
7. ACTION CALENDAR
7.1. Appointment of Committee Members for Placentia Joint-Agency Standing
Committee
Mr. Conklin explained that the District had also approached the City of
Placentia with a request to form a joint agency committee with the District.
The City Council agreed and assigned Councilmembers Nelson and
' Yamaguchi to sit on a water issues sub-committee. President Melton
stated that he would like to appoint two Board members, himself and
Director Hawkins, to serve on this new committee.
Director Beverage made a motion, seconded by Director Kiley, to appoint
Directors Melton and Hawkins to serve on the Placentia Joint-Agency
Standing Committee. Motion carried 5-0.
The first meeting of this committee will be scheduled at a later date.
8. DISCUSSION ITEMS
8.1. Maintenance Division 2012 Activities Report
Mr. Conklin explained that Mr. Cory had presented the Planning-
Engineering-Operations (PEO) Committee with a report detailing the
accomplishments of the Maintenance Division over the previous year.
The Committee then requested that this presentation also be provided to
the Board of Directors. Mr. Conklin noted that this division was charged
with the important responsibility of maintaining $680M worth of water and
sewer facilities for the District. This division also made it possible for the
District to deliver approximately 7.4 billion gallons of water to 23,900
service connections over the last calendar year. Mr. Conklin then
commended the staff in this division for their diligent work. Mr. Cory
explained that this division's activity was monitored by the PEO
Committee on a monthly basis and that while it was not noted in the
annual report, staff members in this division had also addressed over
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1,000 customer complaints in the field during the last year. Director Kiley '
stated that this report was very useful and that it might be beneficial for the
other Committee's to receive a similar annual report as well.
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
President Melton reported that he had been invited to speak at the Pat
Nixon Republican Women Federated General Dinner in February.
9.2. Directors' Report
Director Collett requested that the Bay-Delta Tour being offered by the
Water Education Foundation be added to the next Board meeting agenda
for consideration.
Director Beverage asked about participation in a webinar being offered by
ACWA/JPIA regarding Robert's Rules of Order. Ms. Alexander explained
that Directors could participate in the webinar using their home computer if
desired.
Director Kiley reported that he and Director Hawkins had the opportunity
to attend the swearing-in ceremony for Todd Spitzer and Janet Nguyen
who are both serving on the Orange County Board of Supervisors. '
Director Kiley also noted that Darcy Burke's mother had recently passed
away and thanked staff for expressing the District's condolences. He
commended her work on arranging the wonderful MWDOC tours and
suggested that a representative from the District attend the funeral if
possible. Director Kiley also expressed his sadness at the recent passing
of public television star Huell Howser.
Director Hawkins requested that staff look in to arranging a facilities tour
for newly elected city officials.
9.3. Acting General Manager's Report
Mr. Conklin reported that staff had received a letter from LAFCO notifying
the District that their agency would be conducting a municipal service
review of YLWD's sphere of influence very shortly. This matter will be
discussed at the next Executive-Administrative-Organizational Committee
meeting.
Mr. Conklin explained that staff is currently in the process of converting to
100% groundwater throughout the entire distribution system. While a
small number of customers may detect a difference in taste and odor
during the transition, it is strictly an aesthetic issue. Complaints are being '
addressed by the Water Quality Division.
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' Mr. Conklin further reported that staff had received the administrative draft
Environmental Impact Report for the OCWD Annexation. Staff and legal
counsel will be reviewing the document over the next 3 weeks. Staff is
expecting that the OCWD Board will consider this matter in August 2013.
Mr. Conklin announced that Mr. Cory would shortly be retiring after serving
the District for 15 years. Mr. Conklin will be appointing John DeCriscio as
the Acting Operations Manager following Mr. Cory's departure and while
recruitment for the position is being conducted.
President Melton suggested that staff publicize the fact that YLWD has
concluded its construction on Yorba Linda Blvd and that the work on this
street is now being conducted by SCE.
Mr. Conklin then briefly reported on the status of various capital
improvement projects.
9.4. General Counsel's Report
Mr. Kidman commented on the length of time involved in the request for
annexation to OCWD and wished everyone a Happy New Year.
' 9.5. Future Agenda Items and Staff Tasks
None.
10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
(Melton/Kiley)
Minutes of the meeting held December 17, 2012 at 4:00 p.m. were
provided in the agenda packet.
Next meeting is scheduled January 15, 2013 at 4:00 p.m.
10.2. Finance-Accounting Committee
(Hawkins/Melton)
Minutes of the meeting held December 18, 2012 at 12:00 p.m. were
provided in the agenda packet.
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Next meeting is scheduled January 28, 2013 at 4:00 p.m.
10.3. Personnel-Risk Management Committee
(Collett/Beverage)
Next meeting is scheduled January 16, 2013 at 4:00 p.m.
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10.4. Planning-Engineering-Operations Committee '
(Kiley/Hawkins)
Minutes of the meeting held December 13, 2012 at 3:00 p.m. were
provided in the agenda packet.
Minutes of the meeting held January 3, 2013 at 3:00 p.m. will be provided
at the next regular Board meeting.
Next meeting is scheduled February 7, 2013 at 3:00 p.m.
10.5. Public Affairs-Communications-Technology Committee
(Beverage/Collett)
Minutes of the meeting held December 19, 2012 at 4:00 p.m. were
provided in the agenda packet.
Minutes of the meeting held January 7, 2013 at 4:00 p.m. will be provided
at the next regular Board meeting.
Next meeting is scheduled February 4, 2013 at 4:00 p.m.
10.6. YLWD-MWDOC-OCWD Joint Agency Committee '
(Beverage/Melton)
Next meeting is scheduled January 22, 2013 at 4:00 p.m.
10.7. Citizens Advisory Committee
(Beverage)
Minutes of the meeting held December 17, 2012 at 8:30 a.m. were
provided in the agenda packet.
Meeting scheduled January 28, 2013 at 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. MWDOC/MWD Workshop — January 2, 2013 (Melton/Staff)
Director Melton attended and commented on reports regarding seismic
improvements being made at the Diemer Filtration Plant and the water
supply conditions for the upcoming year that were provided at the
meeting.
11.2. OCWD Board — January 2, 2013 (Kiley/Staff) ,
Director Kiley attended but did not have any District related business to
report.
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' At President Melton's request, Mr. Conklin then provided a brief overview of the purpose
of the District's request for annexation to OCWD.
11.3. YL Planning Commission — January 9, 2013 (Hawkins)
(No report for this meeting was provided as this item was inadvertently
overlooked.)
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from January 11, 2013 — February 28, 2013
The Board reviewed the activity calendar and made no changes. Director
Hawkins stated that he would not be in attendance at the next regular
Board meeting.
12.2. MWDOC Water Policy Forum & Dinner— January 23, 2013
Director attendance at this event was unanimously approved by the
Board.
13. CLOSED SESSION
The meeting was adjourned to Closed Session at 9:12 a.m. All Directors were
present. Also present were Mrs. Knight and Messrs. Conklin, Kidman, Gagen
' and Beltran.
13.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884)
Name of Case: MAMCO, Inc. vs. Yorba Linda Water District (OC
Superior Court — Case No. 00595177)
Name of Case: OCTA vs. YLWD (OC Superior Court — Case No.
00606042)
Name of Case: OCTA vs. Amelia De Agundez et al. (OC Superior
Court— Case No. 00598169) and related cases.
The Board reconvened in Open Session at 9:50 a.m. President Melton
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
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14. ADJOURNMENT '
14.1. The meeting was adjourned at 9:51 a.m. The next regular meeting of the
Board of Directors will be held Thursday, January 24, 2013 at 8:30 a.m.
Steve Conklin
Board Secretary
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