HomeMy WebLinkAbout2004-06-03 - Board of Directors Meeting Minutes2004-81
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS ADJOURNED REGULAR MEETING
June 3, 2004, 8:30 a.m.
The June 3, 2004 adjourned regular meeting of the Yorba Linda Water District Board of
Directors was called to order by President William R. Mills at 8:32 a.m. The meeting was held
at 913 South Richfield Road, Placentia.
Directors Present at Roll Call
William R. Mills, President
Michael J. Beverage, Vice President
Paul R. Armstrong
Arthur C. Korn
John W. Summerfield
ACTION CALENDAR
Staff Present
Michael A. Payne, General Manager
Kenneth Vecchiarelli, Assistant General Manager
Stacy Bavol, Customer Service Supervisor
Amelia Cloonan, Administrative Secretary
Lee Cory, Operations Manager
Bill Moorhead, Senior Project Engineer
Mike Robinson, Assistant Administrator
Hank Samaripa, Project Engineer
1. Board of Directors Workshop regarding selection of an architect for the administration
building at the Richfield Plant. Michael A. Payne, General Manager, opened the
presentation. There are three key integral elements to Phase III Richfield Plant
administration building: Funding, Design, Construction. Two architectural firms will
make presentations today:
Bill Moorhead, Senior Project Engineer and Chair of the Architect Selection Committee,
gave a presentation on the background of the evaluation process. The members of the
committee are: Bill Moorhead and Hank Samaripa, Engineering Department, Mike
Robinson, Administration Department, Stacy Bavol, Business Department, and Lee Cory,
Operations Department. The selection process included: a field trip to four similar
agencies, solicitation of statement of qualifications from twelve firms, review and ranking
of seven of the firms, solicitation of proposals from the top three firms, review of proposals
and presentations, and recommendation by committee of architect.
Bruce Arita, Principal Architect, Ursula Olsson, Interior Designer, and Ron Wehenkel,
Project Engineer, of the firm Pulaski Arita, Olsson, Inc. (PAO) of Newport Beach, entered
the meeting at 8:50 a.m. and gave a presentation about their ideas for the project. There
were questions about one story buildings vs. two story buildings, construction materials,
location of the buildings on the property, and access. The representatives of PAO left the
meeting at 9:08 a.m.
-1-
2004-82
Don Gillis, Gillis & Associates Architects Inc. entered the meeting at 9:10 a.m. and gave a
presentation about the background of the firm and the firm's ideas for the project. There
were questions about the concept of one story buildings vs. two story buildings, about
security, tie-in with existing facility, location of the buildings on the property, access, and
experience with other water utilities. Mr. Gillis left the meeting at 9:42 a.m.
A recess was declared at 9:42 a.m. The Board reconvened at 9:48 a.m. with all Directors
present.
General Manager Payne mentioned that Don Gillis was the architect on the rehab of the Plumosa
building in 1989. Traffic flow, placement of buildings on the property, access, and retaining
open space on the site were questioned. The concept of purchasing the building located on the
corner of Richfield and Mira Loma, which was raised by PAO, was not favored. Director
Summerfield asked about the philosophy for the site: making a statement or form and function.
Assistant General Manager Vecchiarelli stated there will be a drilling operation for Well 19 in
July and August behind the warehouse for the last well that will be drilled on the site, with the
exception of replacement wells. President Mills and Director Armstrong stated it is best to
conserve open space.
General Manager Payne said staff is beginning to compile a list of issues needing to be
addressed. The appearance of the building was briefly discussed. Operations Manager Cory
mentioned the concept of how the site will operate: how customers are received, how the site is
accessed, underground utilities, impact to wells.
President Mills stated staff has done a good evaluation. Both firms are qualified. He will accept
staff's recommendation.
General Manager Payne responded staff is not prepared to make the recommendation today but
will come back to the Board with a formal recommendation at either the Board meeting on June
10 or on June 24.
ADJOURNMENT
President Mills declared the meeting adjourned at 10:25 a.m.
The next regular meeting of the Board is scheduled for Thursday, June 10, 2004 at 8.30 a.m., at
the District Headquarters.
Michael A. Payne
Secretary/General Manager
-2-