HomeMy WebLinkAbout2013-01-24 - Board of Directors Meeting Agenda Packet Yorba Linda
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AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, January 24, 2013, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Gary T. Melton, President
Robert R. Kiley, Vice President
Michael J. Beverage
Ric Collett
Phil Hawkins
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. SPECIAL RECOGNITION
6.1. Recognition of Employees for Their Service to the District
• Lee Cory, Operations Manager (15 Years)
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Board of Directors Regular Meeting held January 10, 2013
Recommendation. That the Board of Directors approve the minutes as presented.
7.2. Minutes of the Board of Directors Workshop Meeting held January 14, 2013
Recommendation. That the Board of Directors approve the minutes as presented.
7.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize disbursements in
the amount of$1,009,066.60.
7.4. Final Progress Payment and Notice of Completion for Pressure Regulating Station
Upgrades, Phase 1
Recommendation. That the Board of Directors approve Final Progress Payment in
the net amount of$6,992 to Vido Samarzich, Inc. and authorize staff to file the
Notice of Completion and release the retention thirty-five days following recordation,
if no liens have been filed; release the Labor and Material Bond; and release the
Faithful Performance Bond in one year if no defects have been found for the
construction of the Pressure Regulating Station Upgrades Project, Phase 1. Job No.
J2011-08.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Revised Personnel Rules to Include At-Will Employment for Unrepresented Positions
Recommendation. That the Board of Directors approve Resolution No. 13-01
adopting the revised District Personnel Rules.
8.2. Staff Participation in 2013 Water Leaders Class
Recommendation. That the Board of Directors concur with the Acting General
Manager's recommendation that Derek Nguyen be authorized to participate in
WEF's Water Leader Class of 2013, with the District paying $1,500 towards tuition,
as well as program-related costs for travel and expenses, in accordance with
District policies and procedures.
8.3. YLWD Signage for Board Room
Recommendation. That the Board of Directors approve the design for the Board
Room at the cost of$1,715.76 to be taken out of the Public Affairs Budget for 2012-
2013.
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
9.2. Directors' Report
• CSDA Effective Board Member/AB1234 Training - January 22, 2013 (Kiley)
• MWDOC Water Policy Forum & Dinner - January 23, 2013 (Kiley/Melton)
9.3. Acting General Manager's Report
9.4. General Counsel's Report
9.5. Future Agenda Items and Staff Tasks
10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
(Melton/Kiley)
• Minutes of meeting held January 15, 2013 at 4:00 p.m.
• Meeting scheduled February 27, 2013 at 4:00 p.m.
10.2. Finance-Accounting Committee
(Hawkins/Melton)
• Meeting scheduled January 28, 2013 at 4:00 p.m.
10.3. Personnel-Risk Management Committee
(Collett/Beverage)
• Minutes of meeting held January 16, 2013 at 4:00 p.m.
• Meeting scheduled February 5, 2013 at 4:00 p.m.
10.4. Planning-Engineering-Operations Committee
(Kiley/Hawkins)
• Minutes of meeting held January 3, 2013 at 3:00 p.m.
• Meeting scheduled February 7, 2013 at 3:00 p.m.
10.5. Public Affairs-Communications-Technology Committee
(Beverage/Collett)
• Minutes of meeting held January 7, 2013 at 4:00 p.m.
• Minutes of meeting held January 21, 2013 at 4:00 p.m. (To be provided at the next
regular Board meeting.)
• Meeting scheduled February 4, 2013 at 4:00 p.m.
10.6. YLWD-City of Placentia Joint Agency Committee
(Melton/Hawkins)
• Meeting to be scheduled.
10.7. YLWD-MWDOC-OCWD Joint Agency Committee
(Beverage/Melton)
• Minutes of meeting held January 22, 2013 at 4:00 p.m. (To be provided at the next
regular Board meeting.)
• Meeting scheduled March 26, 2013 at 4:00 p.m.
10.8. Citizens Advisory Committee
(Beverage)
• Meeting scheduled January 28, 2013 at 8:30 a.m.
11. INTERGOVERNMENTAL MEETINGS
11.1. WACO - January 11, 2013 (Hawkins/Kiley)
11.2. YL City Council - January 15, 2013 (Collett)
11.3. MWDOC Board - January 16, 2013 (Melton/Staff)
11.4. OCWD Board - January 16, 2013 (Kiley/Staff)
11.5. YL Planning Commission - January 23, 2013 (Melton)
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from January 25, 2013 - Feburary 28, 2013
13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
13.1. WEF Bay-Delta Tour - June 12-14, 2013
Recommendation. That the Board of Directors authorize Director attendance at this
event if desired.
14. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
14.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: ACWA/JPIA, et al. vs. Insurance Company of the State of Pennsylvania,
et al. (OC Superior Court - Case No. 00486884)
Name of Case: MAMCO, Inc. vs. YLWD (OC Superior Court - Case No. 00595177)
Name of Case: OCTA vs. YLWD (OC Superior Court - Case No. 00606042)
Name of Case: OCTA vs. Amelia De Agundez et al. (OC Superior Court - Case No.
00598169) and related cases.
15. ADJOURNMENT
15.1. A Board of Directors workshop meeting is scheduled Tuesday, January 29, 2013 at 9:00
a.m. The next regular meeting of the Board of Directors will be held Thursday, February
14, 2013 at 8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: January 24, 2013
Subject: Minutes of the Board of Directors Regular Meeting held January 10, 2013
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name Description: Type:
011013 BOD - Minutes.doc BOD Mtg Minutes 01/10/13 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
1/24/2013
RC/RK 4-0-1
PH was absent.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, January 10, 2013, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The January 10, 2013 Regular Meeting of the Yorba Linda Water District Board
of Directors was called to order by President Melton at 8:31 a.m. The meeting
was held in the Board Room at the District's Administrative Building located at
1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Melton led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Gary T. Melton, President Steve Conklin, Acting General Manager
Robert R. Kiley, Vice President Lee Cory, Operations Manager
Michael J. Beverage Gina Knight, Human Resources and Risk Mgr
Ric Collett Stephen Parker, Finance Manager
Phil Hawkins Art Vega, Interim Information Technology Mgr
Damon Micalizzi, Public Information Officer
Annie Alexander, Executive Secretary
ALSO PRESENT
Tom Lindsey, Mayor, City of Yorba Linda
Eugene Hernandez, Councilmember, City of Yorba Linda
Art Kidman, Partner, Kidman Law LLP
Andrew Gagen, Partner, Kidman Law LLP
Eddy Beltran, Senior Counsel, Kidman Law LLP
'910h, MR
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Conklin requested to add the following item to the agenda as there was a
need to take immediate action on this item and the need for action came to staff's
attention subsequent to the agenda being posted.
12.2. MWDOC Water Policy Forum & Dinner— January 23, 2013
Recommendation. That the Board of Directors authorize Director
attendance at this event if desired.
Director Kiley requested to remove Item No. 6.4. from the Consent Calendar.
Director Beverage made a motion, seconded by Director Collett, to add Item No.
12.2 to the agenda. Motion carried 5-0.
1
5. PUBLIC COMMENTS
Councilmember Hernandez introduced himself and explained that he had been
designated as the City's liaison to the District and that he was looking forward to
working with YLWD.
Mayor Lindsey addressed the Board and thanked the Directors for all that they
do. He explained that he was in receipt of two letters from the District, the first
advising the City that Directors Collett and Kiley had been assigned to attend the
City Council meetings and the second, requesting that the City Council consider
forming a joint agency committee with the District. Mayor Lindsey thanked the
Board for the invitation to form this committee and stated that he would be
requesting that this matter be added to a future City Council meeting for
consideration. Mayor Lindsey then noted that a statement in the District's
minutes from the December 20, 2012 Board meeting incorrectly identified
Councilmember Young as being assigned to the Orange County Sanitation
District when in fact it was Councilmember Anderson who had been reassigned
to fulfill that responsibility.
6. CONSENT CALENDAR
Director Kiley made a motion, seconded by Director Collett, to approve the
Consent Calendar (with the exception of Item No. 6.4.). Director Beverage
abstained from voting on Check No. 60495 on Item No. 6.2. Motion carried 5-0.
6.1. Minutes of the Board of Directors Regular Meeting Held December 20, 2012
Recommendation. That the Board of Directors approve the minutes as
presented.
61 ASK-
6 Payments of Bills Refunds and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of$626,605.14.
4W W
6.3. Approval of Change Order No. 19 for Pressure Regulating Stations
Upgrade Project, Phase 1
Recommendation. That the Board of Directors approve Change Order
No. 19 to add $7,360 and 18 calendar days for final quantity adjustments
to Vido Samarzich, Inc. for construction of the Pressure Regulating
Stations Upgrade Project, Job No. 201108.
ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION
6.4. Sole-Source Proposal for Yorba Linda Blvd Pump Station SCADA
Integration Services
Mr. Conklin briefly explained why staff was recommending that RKI
provide a sole-source proposal for SCADA integration services for the
Yorba Linda Blvd Booster Station Project. Director Kiley stated that the
Planning-Engineering-Operations Committee had discussed this matter
and supported staff's recommendation.
2
Director Beverage made a motion, seconded by Director Collett, to
authorize execution of a Professional Services Agreement with RKI for a
not-to-exceed amount of $25,000 to provide Yorba Linda Blvd Booster
Pump Station SCADA Integration Services, in accordance with RKI's
proposal of December 19, 2012. Motion carried 5-0.
7. ACTION CALENDAR
7.1. Appointment of Committee Members for Placentia Joint-Agency Standing
Committee
Mr. Conklin explained that the District had also approached the City of
Placentia with a request to form a joint agency committee with the District.
The City Council agreed and assigned Councilmembers Nelson and
Yamaguchi to sit on a water issues sub-committee. President Melton
stated that he would like to appoint two Board members, himself and
Director Hawkins, to serve on this new committee.
Director Beverage made a motion, seconded by Director Kiley, to appoint
Directors Melton and Hawkins to serve on the Placentia Joint-Agency
Standing Committee. Motion carried 5-0.
The first meeting of this committee will be scheduled at a later date.
8. DISCUSSION ITEMS X1h%hNh1.
8.1. Maintenance Division 2012 Activities Report
Mr. Conklin explained that Mr. Cory had presented the Planning-Engineering-
Operations (PEO) Committee with a report detailing the accomplishments of
the Maintenance Division over the previous year. The Committee then
requested that this presentation also be provided to the Board of Directors. Mr.
Conklin noted that this division was charged with the important responsibility of
maintaining $680M worth of water and sewer facilities for the District. This
division also made it possible for the District to deliver approximately 7.4 billion
gallons of water to 23,900 service connections over the last calendar year. Mr.
Conklin then commended the staff in this division for their diligent work. Mr.
Cory explained that this division's activity was monitored by the PEO
Committee on a monthly basis and that while it was not noted in the annual
report, staff members in this division had also addressed over 1,000 customer
complaints in the field during the last year. Director Kiley stated that this report
was very useful and that it might be beneficial for the other Committee's to
receive a similar annual report as well.
9. REPORTS, INFORMATION ITEMS, AND COMMENTS
9.1. President's Report
President Melton reported that he had been invited to speak at the Pat
Nixon Republican Women Federated General Dinner in February.
3
9.2. Directors' Report
Director Collett requested that the Bay-Delta Tour being offered by the
Water Education Foundation be added to the next Board meeting agenda
for consideration.
Director Beverage asked about participation in a webinar being offered by
ACWA/JPIA regarding Robert's Rules of Order. Ms. Alexander explained
that Directors could participate in the webinar using their home computer if
desired.
Director Kiley reported that he and Director Hawkins had the opportunity
to attend the swearing-in ceremony for Todd Spitzer and Janet Nguyen
who are both serving on the Orange County Board of Supervisors.
Director Kiley also noted that Darcy Burke's mother had recently passed
away and thanked staff for expressing the District's condolences. He
commended her work on arranging the wonderful MWDOC tours and
suggested that a representative from the District attend the funeral if
possible. Director Kiley also expressed his sadness at the recent passing
of public television star Huell Howser.
Director Hawkins requested that staff look in to arranging a facilities tour
for newly elected city officials.
wk
9.3. Acting General Manager's Report
Mr. Conklin reported that staff had received a letter from LAFCO notifying
the District that their agency would be conducting a municipal service
review of YLWD's sphere of influence very shortly. This matter will be
discussed at the next Executive-Administrative-Organizational Committee
meeting.
Mr. Conklin explained that staff is currently in the process of converting to
100% groundwater throughout the entire distribution system. While a
small number of customers may detect a difference in taste and odor
during the transition, it is strictly an aesthetic issue. Complaints are being
addressed by the Water Quality Division.
Mr. Conklin further reported that staff had received the administrative draft
Environmental Impact Report for the OCWD Annexation. Staff and legal
counsel will be reviewing the document over the next 3 weeks. Staff is
expecting that the OCWD Board will consider this matter in August 2013.
Mr. Conklin announced that Mr. Cory would shortly be retiring after serving
the District for 15 years. Mr. Conklin will be appointing John DeCriscio as
the Acting Operations Manager following Mr. Cory's departure and while
recruitment for the position is being conducted.
President Melton suggested that staff publicize the fact that YLWD has
concluded its construction on Yorba Linda Blvd and that the work on this
street is now being conducted by SCE.
4
Mr. Conklin then briefly reported on the status of various capital
improvement projects.
9.4. General Counsel's Report
Mr. Kidman commented on the length of time involved in the request for
annexation to OCWD and wished everyone a Happy New Year.
9.5. Future Agenda Items and Staff Tasks
None.
10. COMMITTEE REPORTS
10.1. Executive-Administrative-Organizational Committee
(Melton/Kiley)
Minutes of the meeting held December 17, 2012 at 4:00 p.m. were
provided in the agenda packet. NW
Next meeting is scheduled January 15, 2013 at 4:00 p.m.
10.2. Finance-Accounting Committee
(Hawkins/Melton) kqqq�
Minutes of the meeting held December 18, 2012 at 12:00 p.m. were
provided in the agenda packet.
Next meeting is scheduled January 28, 2013 at 4:00 p.m.
10.3. Personnel-Risk Management Committee
14 (Collett/Beverage)
Next meeting is scheduled January 16, 2013 at 4:00 p.m.
Ift 1W
10.4. Planning-Engineering-Operations Committee
(Kiley/Hawkins)
Minutes of the meeting held December 13, 2012 at 3:00 p.m. were
provided in the agenda packet.
Minutes of the meeting held January 3, 2013 at 3:00 p.m. will be provided
at the next regular Board meeting.
Next meeting is scheduled February 7, 2013 at 3:00 p.m.
10.5. Public Affairs-Communications-Technology Committee
(Beverage/Collett)
Minutes of the meeting held December 19, 2012 at 4:00 p.m. were
provided in the agenda packet.
5
Minutes of the meeting held January 7, 2013 at 4:00 p.m. will be provided
at the next regular Board meeting.
Next meeting is scheduled February 4, 2013 at 4:00 p.m.
10.6. YLWD-MWDOC-OCWD Joint Agency Committee
(Beverage/Melton)
Next meeting is scheduled January 22, 2013 at 4:00 p.m.
10.7. Citizens Advisory Committee
(Beverage) A&
Minutes of the meeting held December 17, 2012 at 8:30 a.m. were
provided in the agenda packet.
Meeting scheduled January 28, 2013 at 8.30 a.m.
11. INTERGOVERNMENTAL MEETINGS cow
11.1. MWDOC/MWD Workshop - January 2, 2013 (Melton/Staff)
Director Melton attended and commented on reports regarding seismic
improvements being made at the Diemer Filtration Plant and the water
supply conditions for the upcoming year that were provided at the
meeting. V&AMW -Rook
11.2. OCWD Board - January 2, 2013 (Kiley/Staff)
Director Kiley attended but did not have any District related business to
report.
At President Melton's request, Mr. Conklin then provided a brief overview of the purpose
of the District's request for annexation to OCWD.
11.3. YL Planning Commission - January 9, 2013 (Hawkins)
(No report for this meeting was provided as this item was inadvertently
overlooked.) MW
12. BOARD OF DIRECTORS ACTIVITY CALENDAR
12.1. Meetings from January 11, 2013 - February 28, 2013
The Board reviewed the activity calendar and made no changes. Director
Hawkins stated that he would not be in attendance at the next regular
Board meeting.
12.2. MWDOC Water Policy Forum & Dinner- January 23, 2013
Director attendance at this event was unanimously approved by the
Board.
6
13. CLOSED SESSION
The meeting was adjourned to Closed Session at 9:12 a.m. All Directors were
present. Also present were Mrs. Knight and Messrs. Conklin, Kidman, Gagen
and Beltran.
13.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884) Or
1
Name of Case: MAMCO, Inc. vs. Yorba Linda Water District (OC
Superior Court — Case No. 00595177)
Name of Case: OCTA vs. YLWD (OC Superior Court — Case No.
00606042)
Name of Case: OCTA vs. Amelia De Agundez et al. (OC Superior
Court — Case No. 00598169) and related cases.
The Board reconvened in Open Session at 9:50 a.m. President Melton
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
14. ADJOURNMENT 6, IL If
14.1. The meeting was adjourned at 9:51 a.m. The next regular meeting of the
I N1%
Board of Directors will be held Thursday, January 24, 2013 at 8:30 a.m.
Steve Conklin
Board Secretary
7
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: January 24, 2013
Subject: Minutes of the Board of Directors Workshop Meeting held January 14, 2013
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Description: Type:
011413 BOD - Minutes.doc BOD Mtg Minutes 01/14/13 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
1/24/2013
RC/RK 4-0-1
PH was absent.
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
Monday, January 14, 2013, 9:00 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The January 14, 2013 Yorba Linda Water District Board of Directors Workshop
Meeting was called to order by President Melton at 9:07 a.m. The meeting was
held in the Board/Training Room at the District's Administration Building located
at 1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Melton led the pledge.
3. ROLL CALL
DIRECTORS PRESENT OTHER ATTENDEES
Gary T. Melton, President Scott Tiedemann, Managing Partner, LCW
Robert R. Kiley, Vice President Eddy Beltran, Partner, Kidman Law LLP
Michael J. Beverage
Ric Collett
Phil Hawkins
STAFF PRESENT
Gina Knight, HR and Risk Manager Derek Nguyen, Water Quality Engineer
Lee Cory, Operations Manager Diane Dalton, Sr Maint Dis Operator
Stephen Parker, Finance Manager Jeff McDonald, Sr Maint Dis Operator
Art Vega, Interim IT Manager Joe Polimino, Project Engineer
Amelia Cloonan, HR Analyst John Brundahl, Sr Plant Operator
Annie Alexander, Executive Secretary John DeCriscio, Chief Plant Operator
Anthony Manzano, Sr Project Manager Ken Mendum, Water Maint Superintendent
Dave Barmer, Sr Maint Dis Operator Mike Kiddie, Sr Fleet Mechanic
Delia Lugo, Sr Accountant Rick Walkemeyer, SCADA Administrator
4. PUBLIC COMMENTS
None.
5. PRESENTATIONS
5.1. "Managing the Marginal Employee," presented by Leibert Cassidy
Whitmore
Mrs. Knight introduced Mr. Tiedemann and explained that he would be
providing the attendees with a presentation regarding managing the
marginal employee. Mr. Tiedemann then discussed the following topics
and responded to questions from the audience:
■ Characteristics and common traits of a marginal employee.
1
• Impact of a marginal employee on work quality/quantity, morale and
agency credibility.
• Tools for motivating a marginal employee including effective
supervision, evaluation and discipline.
6. ADJOURNMENT
6.1. The meeting was adjourned at 12:12 p.m. The next regular meeting of the
Board of Directors will be held Thursday, January 24, 2013 at 8:30 a.m.
Steve Conklin
Board Secretary
2
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: January 24, 2013 Budgeted: Yes
To: Board of Directors Cost Estimate: $1,009,066.60
Funding Source: All Funds
From: Steve Conklin, Acting General
Manager
Presented By: Stephen Parker, Finance Manager Dept: Finance
Prepared By: Maria Trujillo, Accounting Assistant
I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when they
have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of$1,009,066.60.
DISCUSSION:
The wires and major item on this disbursement list are as follows: A wire of$477,118.39 to MWDOC for
November water purchase; a wire of$69,969.03 to OCWD for Fiscal Year 2011-2012 annexation charge;
and, a check of$49,652.67 to Kidman Law for December legal services rendered. The balance of
$180,160.11 is routine invoices.
The Accounts Payable check register total is $776,900.20; Payroll No. 1 total is $232,166.40; and, the
disbursements of this agenda report are $1,009,066.60. A summary of the checks is attached.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name: Description: Type:
CkReg12413 BOD.pdf Check Register Backup Material
13-CS 124.doc Cap Sheet Backup Material
13 CC 124.xls Credit Card Summary Backup Material
Approved by the Board of Directors of the Yorba
Linda Water District
1/24/2013
RC/RK 4-0-1
PH was absent.
RC abstained from voting on Check No.60576
as he has a financial interest with the vendor.
Yorba Linda Water District
Check Register
For Checks Dated: 1/11/2013 thru 1/24/2013
Check No. Date Vendor Name Amount Description
60527 01/24/2013 Apollo Technologies Inc. 430.00 WTR TRTMT/CLSD LOOPS
60528 01/24/2013 Aqua-Metric Sales Co. 2,689.06 WHS STOCK
60529 01/24/2013 Aramark 299.67 UNIFORM
60546 01/24/2013 ARC 213.00 PLANWELL DATA NETWK
60530 01/24/2013 Associated Laboratories 2,093.70 LAB ANALYSES NOVEMBER
60531 01/24/2013 Autoscribe Corporation 246.25 TRX/PYMT VISION GATWY DEC
60534 01/24/2013 B&M Lawn and Garden Inc 19.38 CHAIN LOOP
60532 01/24/2013 Bank Of America 10,925.77 REWARDS VISA
60533 01/24/2013 Battery Systems Inc 414.00 UNIT 136 GROUP 31 BATTERY
60545 01/24/2013 C& L Refrigeration Corp. 931.10 MIRALOMA MAINT DECEMBER
60535 01/24/2013 CalCard US Bank 13,706.78 CAL CARD VISA PROGRAM
60537 01/24/2013 CDW Government, Inc 659.97 IT SUPPLIES
60538 01/24/2013 Chambers Group Inc. 3,229.59 HIDDEN HILLS DECEMBER
60548 01/24/2013 CHANTE ALLEN 111.36 CUSTOMER REFUND
60539 01/24/2013 City Of Anaheim 25,613.24 LAKEVW,RICHFIELD DEC, JAN
60540 41/24/2013 City Of Placentia 159.25 ROW PERM/SHERWOOD VIL
60541 01/24/2013 City Of Placentia 6,056.70 SWR FEES/PLACENTIA DECEMBER
60542 01/24/2013 City Of Yorba Linda 8,000.00 J1120 PERMIT/INSP FEES
60543 01/24/2013 City Of Yorba Linda 9,335.00 J1213 REIMBICIVIL ENG DES FEES
60544 01/24/2013 Clinical Lab.Of San Bern. 1,345.00 LAB ANALYSES DECEMBER
60547 01/24/2013 CPS Human Resource Services 492.80 HR TECH TESTING MATL
60549 01/24/2013 Culligan of Santa Ana 1,660.15 WTR SOFTENER SVC
60550 01/24/2013 Dell Marketing L.P. 2,166.92 0PTIPLEX 9010 MINITWR
60552 01/24/2013 Delta Wye Electric, Inc. 2,355.00 PUMP STATION ELECTRICAL
60551 01/24/2013 DeltaCare USA 376.59 DELTA DENTAL JANUARY
60553 01/24/2013 DME Incorporated 714.49 HIGHLAND 1&5 GASKETS
60554 01/24/2013 Doxo Inc 1,800.00 DOXO ANNUAL BILLING
60555 01/24/2013 Eduardo Gutierrez 120.00 CERT VVTR DIST GR III
60556 01/24/2013 Equarius Waterworks 3,15522 R900I METER
60557 01/24/2013 EyeMed 1,344.68 VISION JANUARY 2013
60524 01/24/2013 FERNANDO DE LA OSSA 18.53 CUSTOMER REFUND
60523 01/24/2013 Frank Berry 133.75 CUSTOMER REFUND
60558 01/24/2013 Fry's Electronics 192.85 NETGEAR SWITCH, HEAT SHRINK
60560 01/24/2013 G.M.Sager Construction Co., Inc. 20,800.00 PAVING REPAIRIVAR SITES
60559 01/24/2013 Gary Melton 159.32 CRWUA CONF LV DEC
60561 01/24/2013 Infosend Inc. 12,745.58 BILL MAILING
60562 01/24/2013 Jackson's Auto Supply-Napa 107.09 MISC VEHICLE PARTS
60522 01/24/2013 JAMES PIZZOLA 105.48 CUSTOMER REFUND
60563 01/24/2013 Karen Shea 133.43 FIRST AID SUPPLIES
60554 01/24/2013 Kidman Law 49,65267 LEGAL SERVICES DECEMBER
60565 01/24/2013 Konica Minolta Business 384.11 COPY CHARGE 0552
60566 01/24/2013 Konica Minolta Business 851.20 BIZHUB 0552,181, C220
60525 01/24/2013 LAGUNA PACIFIC INTERNATIONAL 138.89 CUSTOMER REFUND
60526 01/24/2013 LOC NGUYEN 36.16 CUSTOMER REFUND
60567 01/24/2013 LPR-Laser Printer Repair Co 259.02 SVC CALL-REPAIR HP4250
60568 01/24/2013 Marina Landscape, Inc 1,409.15 LANDSCAPE MAINT DECEMBER
60569 01/24/2013 Mc Fadden-Dale Hardware 191.38 PURCH DEC,JAN
60570 01/24/2013 Merchants Building Maintenance LL[ 5,488.86 JANITORIAL JANUARY
W11113 01/11/2013 Municipal Water District 477,118.39 WATER PURCHASE NOVEMBER
60571 41/24/2013 Muzak LLC 141.76 MUZAK VOICE NOV,JAN
60572 41/24/2013 NatPay Online Business Solutions 23.85 DOCULIVERY DECEMBER
60573 01/24/2013 Dickey Kard Lock Inc 4,130.64 FUEL DECEMBER
60574 01/24/2013 Orange County-I W M D 585.82 REFUSE DISPOSAL DECEMBER
W12413 01/24/2013 Orange County Water District 69,969.03 ANNEXATION CHARGE FY11-12
60581 01/24/2013 P.T.I.Sand&Gravel, Inc. 609.73 CLS II BASE
60575 01/24/2013 Parts Source Anaheim 97.15 UNIT 186 DEKA BATTERIES
60576 01/24/2013 Placentia Disposal#676 480.66 DISPOSAL DECEMBER
60577 01/24/2013 Plumbers Depot Inc. 1,069.20 UNITS 136,154 LEADER-TGR TAIL
60578 01/24/2013 Powerstride Battery 178.92 BATTERY
60579 01/24/2013 Praxair Distribution 119.95 ALL G/E CYLINDER RENTAL
60580 01/24/2013 Prudential Group Insurance 3,189.06 L/T DISABILITY JANUARY
60582 01/24/2413 Quinn Power Systems Associates 2,382.23 WELL 1 PARTS
60583 01/24/2013 Reed&Davidson, LLP 1,827.80 SVCS/FAIR POL PRATICE OCT-DEC
60584 01/24/2013 Safety-Kleen Systems Inc 331.15 PARTS WASHER SVC
60521 01/24/2013 SARA SHIPMAN 112.58 CUSTOMER REFUND
60536 01/24/2013 SARBS-CWEA 50.00 COLLECTIONS SEMINAR MENDUM
60585 01/24/2013 Schorr Metals, Inc. 116.50 GAL PIPE CUTTING CHGS
60586 01/24/2013 Selman Chevrolet Company 185.03 UNIT 165 HARNESS, HOSE
60587 01/24/2013 South Coast AQMD 3,400.48 HIGHLAND EMMISSIONS 2012
60588 01/24/2013 Southern Calif Edison Co. 1,848.87 MIRALOMA, PLUMOSA DEC
60589 01/24/2013 Southern Calif Gas Co. 11,681.32 RICHFIELD, GRN CREST DEC
60590 01/24/2013 Stephen Parker/Petty Cash 162.76 PETTY CASH/OFFICE
60591 01/24/2013 Sunrise Medical Group 120.00 HEP B GUTIERREZ
60592 01/24/2013 Terryberry Company 98.05 RETIREMENT GIFT CORY
64593 01/24/2013 Time Warner Cable 999.40 FIBER I NET
60594 01/24/2013 TrucParCo 193.95 UNIT 136 ALTERNATOR
60595 01/24/2013 Underground Service Alert 133.50 NEW TICKETS
60596 01/24/2013 Verizon Wireless 2,17180 VERIZON DECEMBER
60597 01/24/2013 Yorba Linda Hardware 79.88 PURCH DECEMBER
Total $776,900.20
January 24, 2013
CHECK NUMBERS:
Computer Checks 60521-60597 $ 229,812.78
WIRES:
W-11113 MWDOC $ 477,118.39
W-12413 OCWD $ 69,969.03
$ 547,087.42
TOTAL OF CHECKS AND WIRES $ 776,900.20
PAYROLL NO. 1:
Direct Deposits $ 147,631.91
Third Party Checks 5470-5481 $ 44,589.33
Payroll Taxes $ 39,945.16
TOTAL OF PAYROLL $ 232,166.40
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $ 1,009,066.60
------------------------------------------------------------------
------------------------------------------------------------------
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF JANUARY 24, 2013
------------------------------------------------------------------
------------------------------------------------------------------
Rewards Visa
Bank of America
01/02/2013-01/14/2013
Date Vendor Name Amount Description
01/08/13 Wells Supply 10,925.77 WHS stock
TOTAL 10,925.77
Cal Card Credit Card
U S Bank
01/02/2013-01/14/2013
Date Vendor Name Amount Description
01/02/13 Subway 27.64 Lunch/Management mtg
01/03/13 Brown and Caldwell 400.00 Ads/Water Jobs-Meter Rdr, PT RecClk
01/03/13 PCW Microsystems 227.63 Rack Panel
01/03/13 Accessory Geeks 96.75 Cell phone accessories
01/03/13 Roseborough Tools 104.95 Concrete tools
01/03/13 Staples 30.16 Appointment book 2013
01/07/13 Light Bulbs Etc 339.84 Light Bulbs
01/07/13 KB Design 678.56 YLWD Caps and Tshirts
01/08/13 Inland Group 3,910.40 Winter 2012 Newsletter
01/08/13 AWWA 85.00 Membership Dues Cinklin
01/08/13 RMJ Technologies 309.03 Monitoring svc
01/08/13 Navis Pack&Ship 1,852.85 Pack/Ship svcs-Mtr Test Bench
01/08/13 El Pollo Loco 17.69 Lunch/Finance Section mtg
01/08/13 Walmart 38.75 Storage bins/District Christmas decor
01/08/13 Edible Arrangements 146.00 Symp fruit basket/MWDOC D Burke
01/08/13 CSDA 225.00 Registration/CSDA Gov Found Melton
01/08/13 CSDA 225.00 Registration/CSDA Eff Board Mem Kiley
01/08/13 Hilton Palm Springs 161.82 Lodging/UWI Conference Kiley
01/08/13 Urban Water Institute 425.00 Registration/UWI Conf Kiley
01/08/13 Praxair 97.73 Welding supplies
01/08/13 Staples 419.02 Printer ink and genl office supply
01/09/13 AWWA-CA/NV 285.00 Registration-D4/D5 review Sosa
01/09/13 AWWA-CA/NV 185.00 Registration-Wtr Wells Comm Sosa
01/09/13 Costco 316.39 Dixie Hot Cup
01/10/13 Answer One 669.30 Answering service
01/10/13 Smart& Final 268.39 HR Workshop
01/10/13 USPS 18.88 Return shiipping chgs/Maintenance
01/14/13 Solarwinds 2,145.00 SCADA security/Lic Config Mgr
TOTAL 13,706.78
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: January 24, 2013 Budgeted: Yes
Total Budget: $750,000
To: Board of Directors Cost Estimate: $6,992
Funding Source: All Water Funds
From: Steve Conklin, Acting General Account No: 101-2700
Manager
Job No: J2011-08
Presented By: Steve Conklin, Acting General Dept: Engineering
Manager
Reviewed by Legal: N/A
Prepared By: Derek Nguyen, Water Quality CEQA Compliance: Exempt
Engineer
Subject: Final Progress Payment and Notice of Completion for Pressure Regulating
Station Upgrades, Phase 1
SUMMARY:
Work is complete for the construction of the Pressure Regulating Station Upgrades Project.
Submitted for consideration is Final Progress Payment and request for authorization to file the
Notice of Completion for the project.
STAFF RECOMMENDATION:
That the Board of Directors approve Final Progress Payment in the net amount of $6,992 to Vido
Samarzich, Inc. and authorize staff to file the Notice of Completion and release the retention thirty-
five days following recordation, if no liens have been filed; release the Labor and Material Bond; and
release the Faithful Performance Bond in one year if no defects have been found for the
construction of the Pressure Regulating Station Upgrades Project, Phase 1. Job No. J2011-08.
DISCUSSION:
In accordance with the contract documents, Vido Samarzich, Inc. submitted a request for Final
Progress Payment in the amount of $6,992 for completed work through November 30, 2012. During
this period, the contractor completed construction of four pressure reducing stations including
concrete vaults, hatches, valves, ductile iron piping, flowmeter manifolds, and a block building for
the above-grade pressure reducing station.
The current contract amount is $679,878.19 and 171.5 calendar days starting June 12, 2012.
• If approved, Final Progress Payment is $7,360 (100% of contract amount, less 5% retention of
$368 for a net payment of $6,992).
• The time expended through January 31, 2012 is 171 calendar days (99.7% of the contract
duration of 171.5 days total).
Staff reviewed the contractor's final progress payment and recommend approval. A copy of the Final
Progress Payment is attached for your reference.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
• On May 10, 2012 the Board of Directors awarded the construction contract in the amount of
$597,020 to Vido Samarzich, Inc. for the construction of the Pressure Regulating Station
Upgrades, Job No. 2011-08.
• On July 12, 2012, the Board of Directors approved Change Order No. 1 for 27 additional work
days and no additional cost to Vido Samarzich, Inc. for the construction of the Pressure
Regulating Station Upgrades, Job No. 2011-08.
• On August 9, 2012 the Board of Directors approved Change Orders 2 & 3 for 3 additional work
days and $14,904.07 to Vido Samarzich, Inc. for the construction of the Pressure Regulating
Station Upgrades, Job No. 2011-08.
• On August 9, 2012, the Board of Directors approved Progress Payment No. 1 in the net
amount of $86,601.12 to Vido Samarzich, Inc. for the construction of the Pressure Regulating
Station Upgrades, Job No. 2011-08.
• On September 27, 2012, the Board of Directors approved Change Orders 4, 5 & 6 for a
combined three additional work days and $10,512.09 to Vido Samarzich, Inc. for the
construction of the Pressure Regulating Station Upgrades, Job No. 2011-08.
• On September 27, 2012, the Board of Directors approved Progress Payment No. 2 in the net
amount of $214,529.64 to Vido Samarzich, Inc. for the construction of the Pressure Regulating
Station Upgrades, Job No. 2011-08.
• On October 11, 2012, the Board of Directors approved Change Orders No. 7-10 for one-half
additional work day and $2,820.33 to Vido Samarzich, Inc. for construction of the Pressure
Regulating Stations Upgrade Project, Job No. 2011-08.
• On October 11, 2012, the Board of Directors approved Progress Payment No. 3 in the net
amount of $139,178.34 to Vido Samarzich, Inc. for the construction of Pressure Regulating
Station Upgrades Project, Job No. 2011-08
• On November 8, 2012, the Board of Directors approved Change Orders No. 11-14 for six
additional work days and $25,568.49 to Vido Samarzich, Inc. for the construction of the
Pressure Regulating Stations Upgrade Project, Job No. 2011-08.
• On November 8, 2012, the Board of Directors approved Progress Payment No. 4 in the net
amount of $105,480.13 to Vido Samarzich, Inc. for the construction of Pressure Regulating
Station Upgrades Project, Job No. 2011-08.
• On December 20, 2012, the Board of Directors approved Change Orders No. 15-18 for three
additional work days and $21,693.21 to Vido Samarzich, Inc. for construction of the Pressure
Reducing Stations Upgrade Project, Job No. 2011-08.
• On December 20, 2012, the Board of Directors approved Progress Payment No. 5 in the net
amount of $93,103.05 to Vido Samarzich, Inc. for construction of Pressure Regulating Stations
Upgrades Project, Job No. 2011-08.
• On January 10, 2013, the Board of Directors approved Change Order No. 19 to add $7,360
and 18 calendar days for final quantity adjustments to Vido Samarzich, Inc. for construction of
the Pressure Regulating Stations Upgrades Project, Job No. 2011-08
ATTACHMENTS:
Description: Type:
Vido Samarzich Final Progress Payment 01172013.pdf Final Progress Payment Report Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
1/24/2013
RC/RK 4-0-1
PH was absent.
YCRBA LINDA WATER DISTRICT FINAL PROGRESS PAY REPORT
PROJECT Pressure Regulating Station FINAL PROGRESS PAY FINAL
Upgrades REQUEST NO.
LOCATION Yorta Linda,CA PROJECT NO. 201108 PA 1 OF 1 PAGES
GE
CONTRACTOR Vldo Samarxich,Inc. DATE January 17, 2013
ORIGINAL CONTRACTAMOUNT: $ 597,020,00
AUTHORIZED CHANGE ORDERS: $ 82,858.19
REVISED CONTRACT AMOUNT: $ 679,878.19
PROGRESS PAY ESTIMATE FOR PERIOD December 1,2092 TO December 34 2042
PREVIOUS THIS MONTH TO DATE
VALUE OF WORK COMPLETED? S 597.p24 OD .OQ S587 a20.DO
CHANGE ORDER WORK COMPLETED] $ 75.498.99 $7 380.06 $ 82 858.19
TOTAL,VALUE OF WOFZK COMPLETED $ e72,518.19 $7.360,00 $ 67%878,19
LESS RETENTION 51A $ 33,093.
LESS OTHER DEDVOTIONS Electronic Wire Fees $NET EARNED TO DATE $ 645 884.28
LESS AMOUNT PREVIOUSLY PAID $ 638.e92.29
BALANCE DUE THIS ESTIMATE $ 6,992-00
NOTICE TO PROCEED .tune 12,2042
COMPLETION TIME 449 CALENDAR DAYS
APPROVED TIME EXTENSIONS 79 CALENDAR DAYS
TOTAL CONTRACT TIME 199 CALENDAR DAYS
TIME EXPENDED TO DATE tit❑ CALENDAR DAYS
TIME REMAINING D CALENDAR DAYS
'f
REQUESTED BY: DATE: ! 1 -7 1
Vido Samarzic i r ent Contractor f
RECOMMENDED: a DATE: f ,717,113
qen, ro M alter,YLWD
APPROVED BY: DATE:
Steve Conklin,Acting General Manager,YLWD
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: January 24, 2013
To: Board of Directors
From: Steve Conklin, Acting General
Manager
Presented By: Gina Knight, HR/Risk Manager Dept: Human
Resources/Risk
Management
Reviewed by Legal: Yes
Prepared By: Gina Knight, HR/Risk Manager
Subject: Revised Personnel Rules to Include At-Will Employment for Unrepresented
Positions
i
SUMMARY:
The purpose of this report is to request that the Board of Directors review and consider the
proposed revised language to Rule 1.02 Coverage of the District's Personnel Rules to include At-
Will employment for future Unrepresented employees that are hired after approval of Resolution No.
13-01.
STAFF RECOMMENDATION:
That the Board of Directors approve Resolution No. 13-01 adopting the revised District Personnel
Rules.
COMMITTEE RECOMMENDATION:
The Personnel-Risk Management Committee reviewed this matter at its meeting held on January
16, 2013 and supports staff's recommendation.
DISCUSSION:
On December 20, 2012, staff presented a report to the Board of Directors to consider At-Will
employment for future unrepresented District employees. Staff presented two options for
consideration. Option A referred to only management positions becoming At-Will. Option B referred
to both management and supervisory/confidential positions becoming At-Will.
The Board of Directors discussed both options at length, concluded with supporting Option B and
directed staff to bring back a Resolution to implement the change.
A condition of this proposed change is that employees who are in a management or
supervisory/confidential position at the time the Board approves At-Will employment would be
"grandfathered-in," meaning that their property interest rights would be retained.
Attached to this report are copies of Resolution No. 13-01 and the page showing the revisions to
Rule 1.02 of the District's Personnel Rules. Please contact the Executive Secretary at (714) 701-
3021 if you would like to request a copy of the Personnel Rules in its entirety.
ATTACHMENTS:
Description: Type:
Resolution No. 13-01-Personnel Rules-
Revised to include At- Resolution No. 13-01 Backup Material
Will for Unrepresented Positions.doc
Document.pdf Revised Rule 1.02 of the District's Personnel Rules Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
1/24/2013
MB/RC 4-0-1 Roll Call
PH was absent.
RESOLUTION NO. 13-01
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING PERSONNEL RULES FOR THE
YORBA LINDA WATER DISTRICT
WHEREAS, The proper administration of employer-employee relations is significantly
facilitated by virtue of the District enacting comprehensive Personnel
Rules and Regulations giving structure to the myriad employer-employee
issues to be regularly addressed by representatives of the District and its
employees; and
WHEREAS, Pre-existing District Personnel Rules and Regulations have not fully and
appropriately allowed for facilitation by the District of orderly, efficient and
equitable employment relations; and
WHEREAS, The District recognizes that adoption and implementation of Exhibit 1 is in
the interest of the District and those employees affected by the Personnel
Rules and Regulations.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. Exhibit 1 (Personnel Rules — Yorba Linda Water District) is hereby
adopted and deemed implemented concurrent with passage and adoption
of this Resolution.
Section 2. Any and all pre-existing Personnel Rules and Regulations and any
Resolution(s) having adopted any such document, are hereby rescinded.
PASSED AND ADOPTED this 24th day of January, 2013, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Gary T. Melton, President
Yorba Linda Water District
Resolution No. 13-01 Adopting Personnel Rules 1
ATTEST:
Steve Conklin, Secretary
Yorba Linda Water District
REVIEWED AS TO FORM BY SPECIAL COUNSEL:
Richard M. Kreisler, Esq.
Liebert Cassidy Whitmore
Resolution No. 13-01 Adopting Personnel Rules 2
0 Yorba Linda
Water District
PERSONNEL RULES
January 24, 2013
Yorba Linda Water District page 2
Personnel Rules
RULE 1. PURPOSE AND APPLICABILITY
1.01 PURPOSE
These rules establish the policies, principles and procedures for dealing with
personnel matters. The intent of these rules is to establish a practical system based
upon merit principles that shall provide effective and efficient service to the public.
This objective shall be sustained through uniform, fair and equitable procedures which
provide reasonable rights for employees. These rules describe the District's
Classification and Compensation system along with employee benefits. They also
define work schedules, overtime, standby and call-out requirements; and spell out the
District's criteria and expectations regarding employment, selection and promotion,
while providing protection and due process for employees in matters related to
discipline and grievances.
1.02 COVERAGE
These rules apply to employees in the Competitive Service, unless a broader
coverage is expressly extended by a specific provision within these rules.
The Competitive Service includes all full-time and part-time positions except the
following:
A. General Manager
B. Employees hired on or after January 24, 2013, to serve in the following
positions: Finance Manager, Human Resources/Risk Manager,
Operations Manager, Information Technology Manager, Engineering
Manager, Chief Plant Operator, Public Information Officer, Senior
Project Manager, Water Maintenance Superintendent, Information
Systems Administrator, Customer Service Supervisor, Executive
Secretary, Human Resources Analyst, Management Analyst, Human
Resources Technician, Senior Accountant, Senior Construction
Inspector, Water Quality Engineer, Project Engineer and SCADA
Administrator ("Unrepresented Employees"). This exception shall
include existing District employees who are promoted to one of these
positions on or after January 24, 2013.
C. Temporary Employees and part time employees working less than 30
hours per week
The General Manager and the individuals describe in Section 1.02(B), above, are at-
will employees of the District and serve at the will of the General Manager, or in the
case of the General Manager, at the will of the Board of Directors, and may be
dismissed without cause or right of appeal.
ITEM NO. 8.2
AGENDA REPORT
Meeting Date: January 24, 2013 Budgeted: Yes
Total Budget: $2,850
To: Board of Directors Cost Estimate: $1,500 + expenses
Funding Source: Operating Funds
From: Steve Conklin, Acting General Account No: 1-4040-0810-00
Manager
Presented By: Steve Conklin, Acting General Dept: Engineering
Manager
Prepared By: Steve Conklin, Acting General
Manager
Subject: Staff Participation in 2013 Water Leaders Class
SUMMARY:
The District's Water Quality Engineer, Derek Nguyen, has been selected by the Water Education
Foundation (WEF) to participate in its Water Leaders Class of 2013. The program is primarily
funded through grants, with partial support from tuition fees. Tuition is $3,000 for the year-long
program, which helps cover attendance at Foundation events. Derek requested and received a
program scholarship to cover $1,500 of the cost. Funds have been budgeted in the Engineering
Department Water Quality Section Budget to cover the remaining $1,500 tuition cost, as well as the
costs for travel and expenses for meetings in Sacramento.
STAFF RECOMMENDATION:
That the Board of Directors concur with the Acting General Manager's recommendation that Derek
Nguyen be authorized to participate in WEF's Water Leader Class of 2013, with the District paying
$1,500 towards tuition, as well as program-related costs for travel and expenses, in accordance with
District policies and procedures.
COMMITTEE RECOMMENDATION:
The Personnel-Risk Management Committee reviewed this matter at its meeting held on January
16, 2013 and supports staff's recommendation.
DISCUSSION:
In a letter dated December 19, 2012, Derek was notified that he was selected from 60 candidates to
be one of 20 participants in the upcoming WEF Water Leader Class of 2013. A copy of that letter
and information describing the Water Leader Class program is attached.
As described in the attachment, the Water Leaders Class is a one-year program that identifies
young community leaders from diverse backgrounds, including members of minority and ethnic
communities, and educates them about water issues. The program enhances individual leadership
skills and prepares participants to take an active, cooperative approach to decision-making about
water resource issues. Leading stakeholders and top policy-makers serve at mentors to class
members.
Staff is very pleased and proud that Derek was selected as a participant, and recommends that the
Committee concur that Derek be authorized and funded to participate.
STRATEGIC PLAN:
WE 1-F: Encourage Staff Participation in Professional Organizations and Local Civic Groups
ATTACHMENTS:
Name: Description: Type:
WEF Leader Class.pdf WEF Water Leader Class Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
1/24/2013
RC/MB 4-0-1
PH was absent.
.1"
L;99L;g December 19. 2012
WA:aR EDUC,A-[TDN Derek Nguyen
FOUNDATION Yorba Linda Water District
i J 7 h Suit, 3 7 i
1717 E N raloma A e c,[z:, cntr,CA 078
Pb-nt,:916-44-6240 Placentia,C 92683
Fay X31644.5-
��ww.is•al.Lrixlalc�ciz n.or Dear MrIN U e
u ww.Aqu-,sfornia,cr tin
PRFSi1-h C 1YiHi..R-WE, Thank you or your application to the 2013 Water Leaders'Class sponsored
Kt«MVQI =ti.t—
i:nnixs by the Water Education Foundation. We are pleased to announce that
I..ei�nir:l.+irr.•.ur.nb Gicml
oa have been selected to join this unique,one-year program.
L iW.xxa f'r+hlrr Urilrnn ix+ewi.ron
IR£ASl]RFR,►LIC1r.d I.Sores
�ECLn1 .DIRECTOR. A briefuig by representatives of various water interest groups will be held at
the Foundation office in Sacramento on Tuesday, January 29-2013 from
.,t, 1:00 p.m. to 4:00 P.m. with a reception immediatelyfollowin�
F..Mf.—I..k T,4 r
k miter P.Au a
�....�... W—r At this mandatory orientation you will also learn more about the program
and your responsibilities,and meet your fellow classmates. This is the only
i:—:;-(:L ;.,,Ik 11 orientation offered.
Q Um i iitl
_Sbrr.—WB-k Immediately following the meeting we will be hosting a reception to allow
you to spend some time with other water leaders and the Water Education
Sam.Ass¢■bm,,&i N*,(x A.thi w
"C.A Staff and Board Members. The reception will begin at 4:00 p.m. following
A-a0-d- the orientation.
lin,..r kv,gC-Ak—. Jean Nordmann will be the class liaison and can assist you with any
"Rx°� questions or concerns. Please call her or e-mail her at
tl-6—C.-lap-I—kg
M.R.,I����lms, j nordrnann&watereducation.org and confirm that you will be attending the
" 'z,__*k, orientation.
P.... .-d P-h& W..13—
Gw J.Faeen.a
Panh.i;.,&9arnc L'.yrpr.}
R.U.-a— Please send the tuition payment directly to.lean Nordmann at the below
address. Thy undation can offer you%z a scholarship for this class.
16—
nKK—`'.' V Sincercfy,
carpe D—W— -/4
Asrcr 1,Pl.de
kF Irrnrw,�I
Rita Schmidt Sudman
U,"AA Executive Director
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rck)unrs and lo%c FRA4k 9 rrlcr Llit dmxg and nsrAura>.s Of WAtW rex 1 Ux thF9Wh hr:itirAriex},e1u riotr and inuxuch.
Fc}UNDAY ION
WATFR
LEADERS
CLASS
Te wa ter Leaders Class is C�
one-year program that identifies
ya[rng cornmrrnity leaders frvrr�
diverse backgrounds, including
rraer7ibers of rrlinarity and ethnic
Cornmurrifies, ar�d educates them
about water issues. The program
enhances ir7dividual leadership
skills and prepares participar�ts
to take are active, cooperative
approach to decisior7-makin���
aho[rt water resource issues.
t ea afing stakeholders ar�d tap
policy-makers serve as mentors
to Class naen�hers.
Tl�e tN�itE�l- Ec�LIC��ti(7E� FC3LIl1CI4-�tion is
��cce��tii�� �7��C�lic�ltl[)Il5 tC-]I' Its 5E:'VE'l�rf'{'I�rll
Water Leaders Class, �n�hic�� ���i11 f�c��;in
January 2�� 3. T�iE� �������ic �lric�n cfc�acl[il�e
is � E7.i�i. IJeceml3er 1 U, ��� Z. ������lic��i�t�
G�i l l lie nc�ri 1 i��d cat t�cceE�t��l�c£� E�y
December 30, 2Q`l1,
�t7C�IViC�Ll�Z�S tl"{]t11 �)i'IV�it�' E7�i5iClf'S5,
er.�Lli���ti<�n, r�nn��rnfir c3r��ai�ic���i{�t7�,
�:3Li�7Il[: �I ;��IZC-i�� al�cl E�LIl�lic ii�rer��sr
�l"[]LE€)S �Zr�1 �I��c�ur���erl tc:y ���.���ly.
Criteria for Acceptance
Commitment to understanding water issues;
Interest in seeking leadership roles on public
boards and commissions, or key staff positions;
)► Commitment to the community through
volunteer ac.-tivities;
lo- Potential or existing opportunities for advance-
ment to key leadership roles within their own
organizations.
Participant Requirements
Designed as a program for young working
professionals, participation involves a time
commitment from both the class member and
the employer.
Class members are required to:
?� Attend a special one-day class orientation in
January;
>- Attend two Foundation water tours;
Attend the Foundation's 1-1 J2 day Executive
Briefing in March and participate in the Water
Leaders Auction;
Spend a day "shadowing" a major water leader
(from government, urban, agriculture, environ-
mental organizations, private businesses, or
public interest group);
Interview the water leader about an issue
selected by the class;
Attend a special meeting in August to develop a
class PowerPoint presentation about the assigned
water topic;
Attend the F'oundation's November Board
meeting to present the PowerPoint.
The program is primarily funded through grants,
with partial support from tuition fees. Tuition
is $3,000 for the year-long program, which
helps to cover attendance at Foundation events.
Scholarship funding is available from the
William R. "Bill'" Gianelli, dean Auer, David
Kennedy,Tom Graff, and Anne Schneider
scholarship funds.
Mary Akens,Calitorma Department of Water Resources
Rebecca Akroyd,Kronick Moskovitz Tiedemann&Girard
HUfr Alpert,Inyo-Marto Integrated Regional Water Management Program
Leonard Ash,Alameda County Water District
Matt Brennan,Environmental Science Assoc.iates PWA �
Courtney Davis,Brownstein Hyatt Farber Schreck,LLP
Juliette De Camps,Community Water Center
KnstaI Davis Fad tke,Sacramento-San lwquin Delta C nservancy
Anton Favorini-Csorba,Legislative Analyst's Office
Bill Femandez,(;f)M Smith
Trzcia Geri nger,AgCouncd of CaIi torn ta
Jason Gurdak,San Francisco State University
Brian Lockwood,Palaro Valley Watet Management Agency
Mario Manzo,Bureau of Reclamation
Katharine Moore,Senate Committee on Urban RiversiOffice of Senator Fran PavIey
,Mark,Nordberg,California Department of Water Resources
Brian Poulsen,Jr.,El Dorado Irrigation District
3Psse Roseman,The Mature Conservancy
Samuel Sandoval Solis,Urriversity of California,Davis
Alexandra TnllettP,MWH
Peter Wijsman,Arcadis/Malcalm Pirnie
Funding for the 2012 class
was provided by:
William R. Gianelli Water Leaders Fund
Water Leaders Association, an alumni association
Contact Jean Nordmann,
jnordmanncwwateredueation.org
for more information
ITEM NO. 8.3
AGENDA REPORT
Meeting Date: January 24, 2013 Budgeted: No
To: Board of Directors Cost Estimate: $1,715
Funding Source: Multiple Funds
From: Steve Conklin, Acting General Account No: 1-2020-0580-05
Manager
Presented By: Damon Micalizzi, Public Dept: Board of Directors
Information Officer
Prepared By: Damon Micalizzi, Public CEQA Compliance: N/A
Information Officer
Subject: YLWD Signage for Board Room
SUMMARY:
The Public Affairs Communications & Technology Committee has discussed and reviewed potential
options for adorning the wall behind the dais in the Board Room with the YLWD logo and slogan. This
proposed signage will brand our Board Room and present better photo opportunities, as the room
currently is very bare.
STAFF RECOMMENDATION:
That the Board of Directors approve the design for the Board Room at the cost of$1,715.76 to be taken
out of the Public Affairs Budget for 2012-2013.
COMMITTEE RECOMMENDATION:
The PACT Committee considered this item at its January 7, 2013 meeting and supports the staff
recommendation.
DISCUSSION:
The idea was posed to the PACT Committee after several photos were taken at Board Meetings, that
"Branding" may be helpful where the photos were taken. The Committee discussed the design and over
the course of several meetings, reviewed multiple proofs to arrive at the attached recommended look for
the design.
STRATEGIC PLAN:
CP 1-A: Enhance Resources for Public Information and Governmental Affairs Division
ATTACHMENTS:
Name: Description: Type:
Approval Proof yor22358est 8.pdf Proof Backup Material
Estimate.pdf Estimate Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
1/24/2013
RK/RC 4-0-1
PH was absent.
20"h x 90"w x 112"thick black acrylic with brushed laminate face.Logo Panel with letters and logo box routed out. 17.5"h x 87.5"w x 114"thick blue acrylic backer panel.Blue will show through when mounted to the back of Logo panel.
112"thick white flat
cut acrylic letters. Will
mount to blue backer.
c
0
N
Ldependent, Trusted& Reliable
6.5"h x 90"w x 112"thick black acrylic with brushed laminate face.Slogan Panel with letters routed out.
'Simulated layout
Andy
ervice for more than 100 Years�N
AIL_
4.5"h x 88"w x 114"thick black acrylic backer panel.Black will show through when mounted to the back of Slogan panel.
Logo Panel:
Logo panel: 20"h x 90"w x 112"thick black acrylic with brushed aluminum laminate face backed
with 114"thick blue acrylic. Letters and logo box will be routed out of panel to expose blue acrylic.
"YLW"Letters will be 112"thick white flat cut acrylic. Note: Corner radius of panel is proportionate
to logo box corner radius.
Slogan Panel:
6.5"h x 90"w x 112"thick black acrylic with brushed aluminum laminate face backed with 114"thick
black acrylic. Letters will be routed out of panel to expose black acrylic.
J
7
OK as is ! �LQ
p,N1ERICgs 1265 Manassero St. #309-310 N
Anaheim, CA 92807 Date: 1 2.27.12 Job #: Yor22358_8 Art: BLM OK with
Phone: (714) 693-2989 corrections Na
S'"sTa
Fax:'S 714 693-2925 W�
Contact: Cody Peterson - Yorba Linda Water District Not OK send
Americas InstantSigns.eom another proof Qa
5 ce This is an original unpublished dmv, ,c eared by A—Ito's Instant Signs in o junction with a project being planned for the client It is not to be copied,reproduced or exhibited iu any fashion to or by anyone outside of the clients orgarnzation,in whole or iu part without the express written authorization of America's Instant Signs.
7991
Estimate Page 1 of 2
America's Instant Signs
p.r 1265 Manassero St., Units 309-310 Estimate: 22358
Anaheim, CA 92807
ph. (714) 693-2989
fax (714) 693-2925 Printed: 1/2/2013 2:06:39PM
email: aisigns @aol.com
Description: Brushed Aluminum Logo and Letters for Boardroom
Prepared For: Damon Micalizzi ph: (714) 701-3000
Company: Yorba Linda Water District
email: dmicalizzi @ylwd.com
Dear Damon:
Thank you for working with me on your sign project. Below is the pricing for the layout, version 8, you requested.
Please feel free to call if you have any questions, or you'd like us to begin work.
Sincerely
Linda Prina
Product Font Qty Sides Height Width Unit Cost Install Item Total
1 Metal lam on 1/2" acryli 1 1 0 0 $1,422.00 $180.00 $1,602.00
Color:
Description: BOARDROOM LOGO PANELS:
•AIS to provide a layout for your approval, prior to production.
• Fabricate individual dimensional letters and a logo panel:
Logo Panel = Routed rectangular shape out of 1/2"thick
black acrylic with a brushed aluminum laminate face,
radius corners, at 20" x 90". Letters and logo box to
be "cut out" and backed with 1/4" thick blue acrylic
so that the letters are "recessed" and blue.
YLW= Individual dimensional letters (YLW), routed out of 1/2"white
acrylic glued to the blue face.
Tag Line Panel = Routed rectangular shape out of 1/2" thick
black acrylic with a brushed aluminum laminate face,
radius corners, at 6.5"x 90". Letters to be "cut out"
and backed with 1/4"thick black acrylic
so that the letters are "recessed" and black.
• Panels will have special mounts on the ends, to attach to the wood slats and/or wall behind. Please note the
wall is curved, and there will be an "open area" behind the signs.
* Installation is included.
Text:
www.AmericasinstantSigns.com
Estimate Page 2 of 2
America's Instant Signs
p.r 1265 Manassero St., Units 309-310 Estimate: 22358
Anaheim, CA 92807
ph. (714) 693-2989
fax (714) 693-2925 Printed: 1/2/2013 2:06:39PM
email: aisigns @aol.com
Notes: Line Item Total: $1,602.00
DEPOSIT: 50%deposit is required upon placement of order; balance due upon completion. Tax Exempt Amt: $180.00
TURNAROUND: Please allow 14 working days for production. Subtotal: $1,602.00
Taxes: $113.76
Total: $1,715.76
Company: Yorba Linda Water District
1717 E. Miraloma Avenue Received/Accepted By:
Placentia, CA / /
www.AmericasinstantSigns.com
ITEM NO. 10.1
AGENDA REPORT
Meeting Date: January 24, 2013
Subject: Executive-Administrative-Organizational Committee
(Melton/Kiley)
• Minutes of meeting held January 15, 2013 at 4:00 p.m.
• Meeting scheduled February 27, 2013 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
011513 EAO - Minutes.docx EAO Mtg Minutes 01/15/13 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
EXEC-ADM IN-ORGANIZATIONAL COMMITTEE MEETING
January 15, 2013
A meeting of the Yorba Linda Water District's Executive-Administrative-Organizational
Committee was called to order by Director Melton at 4:00 p.m. The meeting was held at
the District's Administration Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Acting General Manager
Director Robert R. Kiley Damon Micalizzi, Public Information Officer
OTHER ATTENDEES
Arthur G. Kidman, Partner, Kidman Law LLP
Christopher Townsend, President, Townsend Public Affairs, Inc.
Heather Stratman, Senior Director, Townsend Public Affairs, Inc.
PUBLIC COMMENTS
None.
Mr. Conklin requested to add the following matter to the agenda:
2.4. Extension of Professional Services Agreement with Townsend Public
Affairs
Recommendation. That the Committee consider this request and provide
a recommendation to the Board of Directors.
The Committee agreed.
2. ACTION CALENDAR
2.1. Proposed Revision to Procurement and Purchasing Policy
Mr. Conklin recalled that an item came through PEO and the Board in
November 2012 for removal and repair of Timber Ridge Booster Pump #1.
At the outset, to pull and diagnose the pump, the cost was within the
requirements for only one cost quote. By the time that the pump was
repaired and reset by a crane, the cost was at a point that three quotes
would have been required. The Board approved the $15,609 cost and
requested that staff look at modifying the District's Procurement and
Purchasing Policy to address this issue for non-scheduled repair of large
capital assets.
1
In response, staff prepared a proposed revision to the Policy, which was
reviewed and discussed with the EAO Committee. Following discussion,
the Committee recommended that the Procurement and Purchasing Policy
with proposed revisions, as Section 5, be taken to the Board for review
and consideration, following review as to form by legal counsel.
2.2. LAFCO Sphere of Influence Update
Mr. Conklin reported that a letter was received January 7 from LAFCO,
informing the District that LAFCO will be reviewing the spheres of
influence for all of Orange County's special districts and cities, in addition
to updating their Municipal Service Reviews, at LAFCO's February 13,
2013 meeting. LAFCO requested comments no later than January 22,
2013. Mr. Conklin reviewed with the Committee the map provided by
LAFCO showing the District's current sphere of influence boundary and
current District boundary. It was noted that the sphere boundary
appeared to be correct but that the District boundary did not show the
District's recent annexations in SAVI Ranch area and in the Locke Ranch
area. The Committee asked Mr. Conklin to respond to LAFCO with a
request that the District's boundary be updated to show the two
annexations.
2.3. 2013 ACWA/JPIA Executive Committee Election Notice
Mr. Conklin reported that a letter was received January 7 from
ACWA/JPIA as a notice for candidates for the 2013 JPIA Executive
Committee. The Committee reviewed the letter and the conditions for
candidacy for the Executive Committee. It was noted by Mr. Kidman that
District staff and Directors have not been attending ACWA meetings on a
regular basis for some time. He suggested that since ACWA/JPIA is our
continuing partner in our claim for restitution in the Freeway Complex Fire
issue, we may want to get our directors more involved in the ACWA
conference meetings and committees. Following discussion, the
Committee asked staff to provide information on dates for upcoming
ACWA conferences and locations.
2.4. Extension of Professional Services Agreement with Townsend Public
Affairs
Mr. Conklin reported that a letter was received January 14, 2013 from
Townsend Public Affairs (TPA). The letter and attachments noted that
TPA's existing agreement with the District expired at the end of December
2012, and that they are requesting a one-year extension to December 31,
2013. Mr. Townsend and Ms. Stratman were present for the discussion.
Mr. Townsend noted that their scope of work for government advocacy
remains the same, namely assisting with the effort to obtain a seat on the
OCSD Board, assisting with finding an amicable settlement with OCTA on
the Lakeview Project, and assisting with advocacy for state legislation. He
2
also pointed out that they are prepared to assist and provide
recommendations on other matters that may be of concern to the Board.
The Committee indicated that they support extending the services with
TPA on the same conditions as the existing agreement, but asked that
TPA provide a modified proposal that provides services to June 30, 2013,
so that the agreement is in sync with the District's fiscal-year budget
process. Ms. Stratman said that she will prepare and send the revised
document to the District.
3. DISCUSSION ITEMS
3.1. Legislative Affairs Update (Verbal Report)
Mr. Townsend reported on issues relating to the recent elections and local
government.
Ms. Stratman left the meeting after discussion of this item.
3.2. Ops & Efficiency Study Request for Letter and References
Mr. Conklin reported that in an effort to "short list" to five or six firms to
receive the Request for Statement of Qualifications, staff sent an
electronic Request for Letter of Interest and Reference List on January 7
to eleven firms. The purpose of this was to solicit a response from firms to
confirm their interest in submitting a SOQ, and to provide us a complete
list of information for two or more references for similar type work
completed by that firm. He noted that the response is due by January 24,
after which staff will begin its reference check for each responding firm.
Following discussion, the Committee asked staff to report back on status
at the next EAO Committee meeting.
3.3. OCWD Annexation Project Status
Mr. Conklin reported that an electronic copy of the Administrative Draft
EIR for OCWD Annexation was received January 8 from OCWD, along
with an updated schedule. The draft EIR was submitted to YLWD, IRWD
and the City of Anaheim for review and comments, due by January 29, to
be discussed in a meeting of the above three agencies and OCWD that
day. He noted that the updated schedule, which was provided to the
Committee, shows milestone dates, leading to consideration for approval
of the annexation at a OCWD Board meeting in August 2013. The
Committee reviewed the information and asked staff to keep the
Committee apprised of progress and developments.
3.4. Security Measures at Valley View Reservoir (Verbal Report)
Mr. Micalizzi reported that staff is in the process of installing signs at the
site, stating the site is closed from dusk to dawn and subject to video
surveillance at all time. He also noted that "dummy" camera enclosures
3
are being installed as well, as requested by the Committee. Mr. Micalizzi
also recalled that he and other staff had talked with nearby residents,
talked with OC Sheriff representatives about their plans for a regular and
vigilant presence in the area, and talked with kids who were at the site.
He noted that damage to YLWD facilities is still occurring. After
discussion, the Committee asked staff to report back on status at the next
Committee meeting.
3.5. Status of Plumosa Property (Verbal Report)
Mr. Conklin reported that, following the last Committee meeting, he talked
with Mr. Steve Rudometkin, Yorba Linda City Manager, to see if the City
might have an interest in the property and building for its use. Mr.
Rudometkin indicated that he was not aware of any need by the City for
the property. However, he suggested that the district follow the regulatory
policy for disposition of surplus property, which would allow the City to
formally consider if it wanted to pursue obtaining the property from the
district. Mr. Conklin also discussed with the Committee the idea of
retaining a real estate professional to prepare an appraisal of the property
and building, and to provide other recommendations. Following
discussion, it was agreed that Mr. Kidman would contact Director Hawkins
concerning the issue of retaining a real estate professional.
3.6. Customer Service Feedback Report
Mr. Conklin reviewed the graphs of the customer service calls by month
for the last twelve months.
3.7. Committee Activities Recap and Forward Planning Objectives
Mr. Conklin noted that with the reorganization of the EAO Committee and
a new committee member on board, a report was prepared to summarize
items that were reviewed and discussed by the EAO Committee in the
meetings in 2012. The Committee made note of the item regarding the
mailing of past due notices and service charges. Mr. Conklin responded
that a status report will be made to the EAO Committee in April or May
2013 on this item.
3.8. Status of Strategic Plan Initiatives
Mr. Conklin reviewed the status of strategic plan initiatives under the
purview of the Committee.
3.9. Consider Rescheduling the February 19, 2013 Committee Meeting (Verbal
Report)
The Committee decided to reschedule the next EAO Committee meeting
to 4 pm Wednesday February 27.
3.10. Future Agenda Items and Staff Tasks
None.
4
The Committee adjourned to Closed Session at 5:20 p.m. Directors Melton and Kiley
were present. Also present were Messrs. Conklin, Micalizzi and Kidman.
4. CLOSED SESSION
4.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: OCTA vs. YLWD (OC Superior Court — Case No.
00606042)
Mr. Townsend left the meeting after the discussion of the above item.
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OC Superior Court —
Case No. 00486884)
Name of Case: MAMCO, Inc. vs. Yorba Linda Water District (OC
Superior Court — Case No. 00595177)
Name of Case: OCTA vs. Amelia De Agundez et al. (OC Superior
Court — Case No. 00598169) and related cases.
The Committee reconvened in Open Session at 6:19 p.m. Director Melton announced
that no action was taken during Closed Session that was required to be reported under
the Brown Act.
5. ADJOURNMENT
5.1. The meeting was adjourned at 6:20 pm. The next meeting of the
Executive-Administrative-Organizational Committee will be held
Wednesday, February 27, 2013 at 4:00 p.m.
5
ITEM NO. 10.3
AGENDA REPORT
Meeting Date: January 24, 2013
Subject: Personnel-Risk Management Committee
(Collett/Beverage)
• Minutes of meeting held January 16, 2013 at 4:00 p.m.
• Meeting scheduled February 5, 2013 at 4:00 p.m.
ATTACHMENTS:
Name: Description: Type:
011613 PRM - Minutes.doc PRM Mtg Minutes 01/16/13 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
January 16, 2013
A meeting of the Yorba Linda Water District's Personnel-Risk Management Committee
was called to order by Director Collett at 4:00 p.m. The meeting was held at the
District's Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Ric Collett, Chair Steve Conklin, Acting General Manager
Director Michael J. Beverage Gina Knight, HR and Risk Manager
Stephen Parker, Finance Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Revised Personnel Rules to Include At-Will Employment for
Unrepresented Positions
Mrs. Knight presented for Committee review a draft copy of Resolution No.
13-01 along with the revised section of the District's Personnel Rules
relating to At-Will employment for future unrepresented employees.
Director Collett directed staff to present this item for Board adoption at the
next Board of Directors meeting scheduled for January 24, 2013.
2.2. Staff Participation in 2013 Water Leaders Class
Mr. Conklin reported that Derek Nguyen, the District's Water Quality
Engineer, had been selected by the Water Education Foundation (WEF) to
participate in its Water Leaders Class of 2013 program. In addition, to
being selected to participate in the program, Mr. Nguyen was awarded a
$1,500 scholarship to cover half of the tuition fee.
Mr. Conklin asked the Personnel-Risk Management Committee to
consider authorization of Mr. Nguyen's participation in the program as well
as approval of budgeted funds in the amount of $1,500 to cover the
remaining tuition costs.
The Committee directed staff to present this item for Board approval at the
next Board of Directors meeting scheduled for January 24, 2013.
3. DISCUSSION ITEMS
3.1. Education Reimbursement (Verbal Report)
Staff reported that the District's Educational Reimbursement Policy had
not been adhered to as mandated in the policy.
1
Mr. Parker attended the meeting and presented the requests from two
District employees for educational reimbursement.
Staff presented copies of various District documents which addressed
education reimbursement procedures and policy. After discussion and
review of the documents, Director Collett directed staff to present the
documents to labor counsel Richard Kreisler for his review and
participation in a closed session with the full Board on February 14, 2013.
Mr. Parker left the meeting after this item was discussed.
3.2. Status of Performance Evaluations (Verbal Report)
Staff reported on the status of the District's past-due performance
evaluations. The Committee commended Mr. Conklin for his efforts in
getting management staff to prepare timely performance evaluations.
3.3. Human Resources / Risk Management / Safety Activity
Staff reported on the status of the following recruitments: Human
Resources Technician, Maintenance Worker I, Part-Time Records
Management Clerk, Meter Reader I and Operations Manager. Testing
was conducted for both the Maintenance Worker I and HR Tech positions.
Recruitment commenced for both the Meter Reader I and PT Records
Management Clerk on January 7, 2013. The Operations Manager
recruitment is scheduled to commence on January 29, 2013.
3.4. Future Agenda Items and Staff Tasks
Director Collett requested staff to add the following items to future
Personnel-Risk Management Committee agendas:
• On-Going District Policy Review
• Assessment of Job Titles and Descriptions for Unrepresented
District Employees
4. ADJOURNMENT
4.1. The meeting was adjourned at 6:15 p.m. The next meeting of the
Personnel-Risk Management Committee will be held Tuesday, February
5, 2013 at 4:00 p.m.s
2
ITEM NO. 10.4
AGENDA REPORT
Meeting Date: January 24, 2013
Subject: Planning-Engineering-Operations Committee
(Kiley/Hawkins)
• Minutes of meeting held January 3, 2013 at 3:00 p.m.
• Meeting scheduled February 7, 2013 at 3:00 p.m.
ATTACHMENTS:
Name: Description: Type:
010313 - PEO Minutes.docx PEO Mtg Minutes 01/03/13 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
January 3, 2013
A meeting of the Planning-Engineering-Operations Committee was called to order by
Director Kiley at 3:00 p.m. The meeting was held at the District's Administrative Office
at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager
Director Phil Hawkins Lee Cory, Operations Manager
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. Approval of Change Order No. 19 for Pressure Regulating Stations
Upgrade Project, Phase 1
Mr. Conklin reported that construction is complete and all facilities are in
operation for the Pressure Regulating Stations Upgrade Project. He noted
that the proposed change order is for final quantity adjustments for the
project. Following discussion, the Committee supported the staff
recommendation that the Board approve Change Order No. 19 to add
$7,360 and 18 calendar days for final quantity adjustments to Vido
Samarzich, Inc. for construction of the subject project.
2.2. Sole Source Proposal for Yorba Linda Blvd Pump Station SCADA
Integration Services
Mr. Conklin reported that RKI Engineering recently completed SCADA
integration services for the District for the Highland Booster Station Project
and for the Well 20 Project, professionally and to the satisfaction of District
staff. He also noted that RKI's billing rates are approximately half that of
other integration consultants. Following discussion, the Committee
supported the staff recommendation that the Board authorize execution of
a sole-source Professional Services Agreement with RKI for a not-to-
exceed amount of $25,000 to provide SCADA integration services for the
subject project, in accordance with RKI's proposal of December 19, 2012.
3. DISCUSSION ITEMS
3.1. Project Recap and Forward Planning
Mr. Conklin reviewed with the Committee a summary report of projects
completed in 2012, those currently in planning and design, and those
projected later in 2013 and in the near future.
1
3.2. Esperanza Hills Development Project Status
Mr. Conklin reported that a combined Notice of Preparation (NOP) and
Notice of Scoping Meeting was received on December 26, 2012 from
Orange County Public Works, Community Development, for the subject
project. A copy of the Notice was sent to each of the Directors on
December 26, and a copy was handed out to the PEO Committee. Mr.
Conklin recalled that the NOP stated that an EIR will be prepared, and that
comments are being solicited by mail and in a Scoping Meeting scheduled
for January 31, 2013. He indicated that he is planning to attend the 6:30
pm meeting that night.
3.3. Monthly Groundwater Production and Purchased Water Report
Mr. Conklin reviewed the subject report with the Committee, noting that
total demand for December 2012 was only 859 AF, of which 69% was
provided by groundwater. Demand for the month was 29% under that
projected, and for the first six months of the FY, is a cumulative 7% over
the six-month projection.
3.4. Monthly Production Summary Report
Mr. Cory reviewed the subject report with the Committee, providing
information on water production, weather conditions, water quality,
equipment out of service and that returned to service, and preventative
maintenance performed on major equipment and facilities. He indicated
that staff from the Department of Public Health recently completed its
annual inspection of all of our facilities, and noted no issues or significant
items of concern; minor corrective items are being addressed at this time
by District staff. Mr. Cory also reported that Operations Department staff is
in the process of adjusting our water supply to 100% groundwater, which
is possible at this time (for a limited duration) due to low water demands.
This will result in chlorinated groundwater reaching to our easterly
terminus.
3.5. Monthly Preventative Maintenance (PM) Report
Mr. Cory reported on PM activities for December and for the first six
months of the fiscal year. He noted that in December our sewer crew
performed root control in 1,076 feet of sewer. Mr. Cory provided a
handout and discussed a summary of PM Program work for calendar-year
2012. The Committee complimented Mr. Cory on the work accomplished
and asked that the 2012 Summary be presented to the Board as an
information item on January 10, 2013.
3.6. Groundwater Producers Meeting Report
This meeting was canceled.
3.7. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of capital projects currently in planning,
design and construction.
2
3.8. Status of Strategic Plan Initiatives
Mr. Conklin reported on the status of strategic plan initiatives that relate to
engineering projects and operations.
3.9. Future Agenda Items and Staff Tasks
None.
4. ADJOURNMENT
4.1. The meeting adjourned at 4:28 p.m. The next meeting of the Planning-
Engineering-Operations Committee will be held Thursday, February 7,
2013 at 3:00 p.m.
3
ITEM NO. 10.5
AGENDA REPORT
Meeting Date: January 24, 2013
Subject: Public Affairs-Communications-Technology Committee
(Beverage/Collett)
• Minutes of meeting held January 7, 2013 at 4:00 p.m.
• Minutes of meeting held January 21, 2013 at 4:00 p.m. (To be provided at the
next regular Board meeting.)
• Meeting scheduled February 4, 2013 at 4:00 p.m.
ATTACHMENTS:
Description: Type:
010713 PACT - Minutes.docx PACT Mtg Minutes 01/07/13 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
January 7, 2013
A meeting of the Public Affairs-Communications-Technology Committee was called to
order by Director Beverage at 4.00p.m. The meeting was held at the District's
Administrative Office at 1717 E Miraloma Ave, Placentia CA 92870.
COMMITTEE STAFF
Director Michael J. Beverage, Chair Art Vega, Interim IT Manager
Director Ric Collett Damon Micalizzi, Public Information Officer
Cody Peterson, Public Affairs Intern
1. PUBLIC COMMENTS
None.
2. ACTION CALENDAR
2.1. New Operations Department Copier Lease
The Committee approved a new 3-year lease with Konica Minolta as the
current lease for the copier in Operations has ended. Under the new
lease the printer will be replaced with a newer model. The new printer will
not require any additional training for staff.
2.2. YLWD Branding Signage for Board Room
Mr. Micalizzi presented to the Committee a final proof of signage for the
board room. The Committee recommended the proof be presented to the
full board for approval.
3. DISCUSSION ITEMS
3.1. Signage/B rand ing Options for District Administration Building
Mr. Micalizzi presented revisions of staff-rendered suggestions for lobby
signage. The Committee made further edits and will receive additional
proofs at the next meeting.
3.2. Committee Activities Review and Future Objectives
The Committee reviewed items and tasks completed and covered over the
past year. The Committee discussed the future of the Children's Water
Festival, Discovery Science Center Education Program, and Electronic
Agenda display, in addition to other topics that will be considered over the
next year.
3.3. Status Report on Strategic Plan Initiatives
The Committee reviewed the report and had no questions.
1
3.4. Future Agenda Items and Staff Tasks
The Committee decided to have bi-monthly meetings through February to
expedite completion of some pending projects.
4. ADJOURNMENT
4.1. The meeting was adjourned at 5:00 p.m. The next meeting of the Public
Affairs-Communications-Technology Committee will be held Monday,
February 4, 2013 at 4:00 p.m.
2
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: January 24, 2013
Subject: Meetings from January 25, 2013 - Feburary 28, 2013
ATTACHMENTS:
Description: Type:
BOD - Activities Calendar.pdf Backup Material Backup Material
Board of Directors Activity Calendar
Event Date Time Attendance by:
January 2013
Citizens Advisory Committee Meeting Mon, Jan 28 8:30AM Beverage
Finance-Accounting Committee Meeting Mon, Jan 28 4:OOPM Hawkins/Melton
Board of Directors Workshop Meeting Tue, Jan 29 9:OOAM
ISDOC Thu, Jan 31 11:30AM Collett/Hawkins/Kiley
February 2013
WACO Fri, Feb 1 7:30AM Hawkins/Kiley
Pub Affairs-Communications-Tech Committee Meeting Mon, Feb 4 4:OOPM Beverage/Collett
Personnel-Risk Management Committee Meeting Tue, Feb 5 4:OOPM Collett/Beverage
Yorba Linda City Council Tue, Feb 5 6:30PM Kiley
MWDOC/MWD Workshop Wed, Feb 6 8:30AM Melton
OCWD Board Wed, Feb 6 5:30PM Kiley
Planning-Engineering-Operations Committee Meeting Thu, Feb 7 3:OOPM Kiley/Hawkins
LAFCO Wed, Feb 13 8:30AM Beverage
Yorba Linda Planning Commission Wed, Feb 13 7:OOPM Melton
Board of Directors Regular Meeting Thu, Feb 14 8:30AM
District Offices Closed Mon, Feb 18 7:OOAM
Personnel-Risk Management Committee Meeting Tue, Feb 19 4:OOPM Collett/Beverage
Yorba Linda City Council Tue, Feb 19 6:30PM Collett
MWDOC Board Wed, Feb 20 8:30AM Melton
UWI Spring Water Conference Wed, Feb 20 12:OOPM Kiley
Pub Affairs-Communications-Tech Committee Meeting Wed, Feb 20 4:OOPM Beverage/Collett
OCWD Board Wed, Feb 20 5:30PM Kiley
UWI Spring Water Conference Thu, Feb 21 8:OOAM Kiley
CSDA Governance Foundations Training Thu, Feb 21 8:30AM Melton
UWI Spring Water Conference Fri, Feb 22 8:30AM Kiley
Citizens Advisory Committee Meeting Mon, Feb 25 8:30AM Beverage
Finance-Accounting Committee Meeting Mon, Feb 25 12:OOPM Hawkins/Melton
Exec-Admin-Organizational Committee Meeting Wed, Feb 27 4:OOPM Melton/Kiley
Yorba Linda Planning Commission Wed, Feb 27 7:OOPM Hawkins
Board of Directors Regular Meeting Thu, Feb 28 8:30AM
1/18/2013 10 26 22 AM
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: January 24, 2013
Subject: WEF Bay-Delta Tour - June 12-14, 2013
STAFF RECOMMENDATION:
That the Board of Directors authorize Director attendance at this event if desired.
ATTACHMENTS:
Description: Type:
WEF Tour.pdf Backup Material Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
1/24/2013
MB/RK 4-0-1
PH was absent.
Water Education Foundation Page 1 of 2
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WATM E "_-ATIoN
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Water Tours Joaquin Delta and San Francisco Bay.Stops include
2013 Tour Dates r I�+ �II1il the Delta Cross Channel,the city of Stockton,Bay-
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A rp II 4-5 _
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March 20-22 passage,ecosystem restoration,levees and flood
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http://www.watereducation.org/toursdetail.asp?id=837 1/18/2013