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HomeMy WebLinkAbout2004-06-10 - Board of Directors Meeting Minutes2004-83 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 10, 2004 8:30 A.M. The June 10, 2004 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President William R. Mills at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. Directors Present at Roll Call William R. Mills, President Michael J. Beverage, Vice President Arthur C. Korn John W. Summerfield Directors Absent at Roll Call Paul R. Armstrong Visitors present: None Staff Present: Michael A. Payne, General Manager Arthur G. Kidman, District General Counsel Lee Cory, Operations Manager Beverly Meza, Business Manager Michael Robinson, Assistant Administrator Ken Vecchiarelli, Assistant General Manager Amelia Cloonan, Administrative Secretary William Moorhead, Senior Project Engineer Kris O'Neil, Secretary Brian Vandiver, Maintenance Worker I Armando Raya, Maintenance Worker III Lynn Nuzman, Maintenance Leadworker SPECIAL RECOGNITION 1. Kenneth Vecchiarelli, Assistant General Manager, introduced Bill Moorhead, Senior Project Engineer, and recognized him for one year's service to the District. 2. Lee Cory, Operations Manager, introduced Kris O'Neil, Secretary, Operations Department, and recognized her for earning a Bachelor's Degree in Psychology, with Honors, from Cal State Fullerton. 3. Lee Cory, Operations Manager, introduced Brian Vandiver, Maintenance Worker I and recognized him for becoming fully certified as a Distribution Operator Grade I with the State of California. 4. Lee Cory, Operations Manager, introduced Bill Moorhead, Senior Project Engineer, and recognized him for becoming fully certified as a Distrubition Operator Grade II with the State of California. 5. Lee Cory, Operations Manager, introduced Armando Raya, Maintenance Worker III, and Lynn Nuzman, Maintenance Leadworker, and recognized them for becoming fully certified as Distribution Operators Grade III with the State of California. 6. Michael Payne, General Manager Recognized Lee Cory, Operations Manager, for becoming fully certified as a Distribution Operator Grade V with the State of California. Kris O'Neil, Brian Vandiver, Armando Raya and Lynn Nuzman left the meeting at 8:42 a.m. -1- 2004-84 CONSENT CALENDAR (Items 7 through 12) Director Summerfield asked a question about large checks being written and then backed out out of the disbursement report. Beverly Meza, Business Manager, will check and report back. On a motion by Vice President Beverage, seconded by Director Summerfield, the Board of Directors voted 4-0 to approve the Consent Calendar. 7. Approve minutes of regular Board of Directors meeting May 27, 2004. 8. Approve minutes of adjourned regular Board of Directors meeting June 3, 2004. 9. Approve disbursements of $391,620.44. 10. Approve Terms and Conditions for Water Service with the Placentia-Yorba Linda Unified School District for their project located at the corner of Lakeview and Valley View Avenues, Job No. 200403. 11. Approve Change Order No. 1 for $8,204.42 and 3 additional calendar days, and approve Progress Payment No. 3 in the net amount of $68,706.00 to F.T. Ziebarth Company for construction of the Highland Booster Station Upgrades, Job No. 200103. 12. Approve reimbursement to Jash Properties for the installation of capital water system improvements at their project at Mira Loma Avenue and Fee Ana Street in the amount of $9,282.00 subject to receipt of executed closing forms. Beverly Meza left the meeting at 8:44 a.m. ACTION CALENDAR Vice President Beverage declared a conflict of interest with item 13 and left the meeting during discussion and voting. 13. Consider Water Facilities in Vista Del Verde, Village IV. Kenneth Vecchiarelli, Assistant General Manager, presented the staff report and the background. There was some discussion about the funding aspects of the project. Director Korn questioned General Counsel Kidman if his financial interest in Royal Dutch Shell, as previously reported, is a conflict of interest for this item. General Counsel Kidman stated this financial interest would not disqualify Director Korn from voting. On a motion by Director Summerfield, seconded by President Mills, the Board of Directors voted 3-0 to approve the following items related to the Zone 3 and 4 Lakeview Avenue Water Transmission Pipelines and the Zone 4 to Zone 2 Pressure reducing station in Village IV of the Vista Del Verde Development, Job No. 200414: a. Increase the diameter of the Zone 4 pipeline from 16 to 36 inches within Lakeview Avenue (approximately 4,400 linear feet); and b. Authorize the President and Secretary to execute the Facility, Finance, Design and Construction Agreement (FFDCA) with Shell Western E&P, Inc., L.P. (SWEPI, L.P.); and -2- 2004-85 Authorize the General Manager to execute a Consultants Agreement with Tetra Tech, Inc. for the engineering design, construction management and inspection services for this project. Vice President Beverage returned to the meeting. 14. Consider Architect for the Design of New District Administration Office Building. Kenneth Vecchiarelli, Assistant General Manager, presented the report. Bill Moorhead, Senior Project Engineer, commented on the selection process, the facility tours conducted by the committee, and discussions held with the references provided by the architectural firms. Director Beverage commented that the Board Members had only a fifteen-minute time frame to gain an impression of the two finalist firms, but obviously staff was comfortable with the selection. There was discussion of the Rancho Santa Margarita facility where space is rented out to private businesses. President Mills wants to see a list of decisions the Board will have to make during the project. On a motion by Vice President Beverage, seconded by Director Summerfield, the Board of Directors voted 3-1, with Director Korn voting No, to approve a Consultant Agreement in the amount of $264,240.00 with Gillis and Associates to prepare architectural plans and specifications for the new District Administration Office building to be located at the Richfield Road Operations and Maintenance Facility, Project No. 200313. Bill Moorhead left the meeting at 9:01 a.m. GENERAL MANAGER'S REPORT 15. General Manager's oral report and comments. a) General Counsel Kidman had nothing to report. b) Main Street Arts & Craft Fair, June 13. Michael Robinson, Assistant Administrator, reported the District will be manning a booth dispensing ice water in sports bottles. Directors are welcome to come by and participate. c) Campaign Disclosure Forms 460 and 470 are due by July 31, 2004. d) District activities. The annual employees' picnic will be held on June 26. General Manager Payne asked the Directors to confirm their attendance. COMMITTEE REPORTS 16. Executive-Administration Committee (Mills/Beverage) Meeting scheduled for June 15, 4:00 p.m. Board of Directors Agenda Format, Board of Directors Committee Format, Board of Directors Meeting Minutes Format, Board Goals Workshop Report, District Purchasing Policy. 17. Finance-Accounting Committee (Korn/Summerfield) Meeting scheduled for July 13, 2004. -3- 2004-86 18. Personnel-Risk Management Committee (Summerfield/Mills) Meeting scheduled for June 14, 4:00 p.m. General Manager Payne stated this meeting may be cancelled. 19. Planning-Engineering-Operations Committee (Beverage/Armstrong) Meeting scheduled for July 14, 4:00 p.m. 20. Public Information Committee (Armstrong/Korn) Meeting scheduled for July 6, 4:00 p.m. 21. Orange County Water District Ad Hoc Committee (Mills/Beverage) Meeting scheduled for July 19, 4:00 p.m. General Manager Payne reported there is a conflict for OCWD with the meeting scheduled for September 20, and the meeting will need to be rescheduled. 22. MWDOC Ad Hoc Committee (Mills/Kom) Report of the meeting held June 1. General Manager Payne stated the minutes of the meeting will appear in the agenda for the Board Meeting of June 24. Discussion at the meeting included: the OCWD General Manager's goals, Met rates, perchlorates, agricultural credits, and basin production percentage. Meeting scheduled for July 26, 4:00 p.m. INTERGOVERNMENTAL MEETINGS 23. Yorba Linda City Council, June 1 Director Summerfield attended. One item of interest was the hardscape for the new redevelopment project. The District's piping in Park Avenue was also discussed. 24. MWDOC/MWD Joint Workshop, June 2 Assistant General Manager Vecchiarelli attended. Items of discussion included: Met's budget and the recreational facility around Diamond Valley Reservoir, MWDOC's melded and non-melded rate, whether MAD is properly preparing for annexation, the situation on the Colorado River and focus on new water sources. 25. OCWD Board of Directors, June 2 General Manager Payne attended. The major topic of discussion was the OCWD budget. 26. Yorba Linda Planning Commission, June 9 No one attended. -4- 2004-87 BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after June 10, 2004. Agenda is available in the District office prior to meeting. Yorba Linda City Council, June 15, 6:30 p.m. Armstrong MWDOC, June 16,8:30 a.m. Staff OCWD, June 16, 5:00 p.m. Staff Yorba Linda Planning Commission, June 23, 6:30 p.m. Beverage WACO, July 2, 7:30 a.m. Mills ISDOC Board, July 6, 7:30 a.m. Yorba Linda City Council, July 6, 6:30 p.m. Summerfield MWDOC/Met R. Workshop, July 7, 8:30 a.m. Staff OCWD, July 7, 5:00 p.m. Staff Yorba Linda Planning Commission, July 14, 6:30 p.m. Korn Yorba Linda City Council, July 20, 6:30 p.m. Armstrong MWDOC, July 21, 9:00 a.m. Staff OCWD, July 21, 5:00 p.m. Staff Yorba Linda Planning Commission, July 28, 6:30 p.m. Beverage ISDOC Membership, July 29,11:30 a.m. Mills & Payne ISDOC Board, August 3, 7:30 a.m. Yorba Linda City Council, August 3, 6:30 p.m. Summerfield MWDOC/Met Joint Workshop, August 4, 8:30 a.m. Staff OCWD, August 4, 5:00 p.m. Staff WACO, August 6, 7:30 a.m. Mills Yorba Linda Planning Commission, August 11, 6:30 p.m. Korn Yorba Linda City Council, August 17, 6:30 p.m. Armstrong MWDOC, August 18, 9:00 a.m. Staff OCWD, August 18, 5:00 p.m. Staff Yorba Linda Planning Commission, August 25, 6:30 p.m. Beverage BOARD MEMBER COMMENTS/ITEMS FOR FUTURE CONSIDERATION There were no Board Member comments. CLOSED SESSION No Closed Session was held. ADJOURNMENT On a motion by Vice President Beverage, seconded by Director Korn, the Board of Directors voted 4-0 to adjourn at 9:22 a.m. The next regular meeting of the Board is scheduled for Thursday, June 24, 2004 at 8:30 a.m., at the District Headquarters. Michael A. Payne Secretary/General Manager -5- 2004-88