HomeMy WebLinkAbout2013-04-01 - Board of Directors Meeting Minutes 2013-066
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS WORKSHOP MEETING
Monday, April 1, 2013, 11:00 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The April 1, 2013 Yorba Linda Water District Board of Directors Workshop
Meeting was called to order by President Melton at 11:00 a.m. The meeting was
held in the Board/Training Room at the District's Administration Building located
at 1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Melton led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Gary T. Melton, President Steve Conklin, Acting General Manager
Robert R. Kiley, Vice President Gina Knight, HR and Risk Manager
Michael J. Beverage Bryan Melton, HR Technician
Ric Collett Annie Alexander, Executive Secretary
Phil Hawkins
ALSO PRESENT
Gene Hernandez, Councilmember, City of Yorba Linda
Art Kidman, Partner, Kidman Law LLP
4. PUBLIC COMMENTS
None.
5. DISCUSSION ITEMS
5.1. RECRUITMENT FOR THE POSITION OF GENERAL MANAGER
A. Job Flyer (To be provided at the meeting.)
Mrs. Knight began her presentation and provided the Board with a
copy of the draft job flyer. She indicated that the information contained
in the flyer was identical to what was included in the final job
description. Mrs. Knight explained that the flyer would be mailed to
water districts and city agencies throughout the state. The position will
also be advertised in Brown & Caldwell's electronic newsletter and
Jobs Available. Director Hawkins suggested that staff place a small
advertisement in the ACWA newsletter as well.
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B. Final Job Description
Mrs. Knight provided the Board with a duplicate copy of the job
description. She explained that the highlighted areas identified
sections of the document that had been revised from the version that
was in place during the tenure of the former General Manager.
C. Draft Employment Agreement
Mrs. Knight also provided the Board with a duplicate copy of the draft
employment agreement which contained highlighted areas identifying
the revised sections. The Board and staff then discussed the duration
of the proposed agreement. Mr. Kidman suggested that the job
description be attached as an exhibit and called out in Section 2 of the
agreement to avoid ambiguity and redundancy in identifying the
General Manager's assigned duties and obligations. The Board and
staff further reviewed various sections of the agreement including
vacation, sick, administrative leave, vehicle allowance and severance
pay.
D. Compensation Study
Mrs. Knight provided an overview of the results of the compensation
survey conducted by staff. She then distributed a proposed salary
range for the position based on the average salary ranges of five
agencies most similar to YLWD. The Board and staff discussed
various salary range options. The Board requested that staff obtain a
copy of the District's current salary ranges for management staff for
reference and further discussion following a short break.
A recess was declared at 11:52 a.m.
The meeting was reconvened at 12:03 p.m.
Staff provided the Board with copies of the current salary ranges for
management staff. Following additional discussion, it was the
consensus of the Board to set the salary for the position of General
Manager at Range ME 45. The Board also determined to leave the
duration of the employment agreement open for negotiation.
E. Assessment / Selection Process (Verbal Report)
Mrs. Knight stated that the assessment process for the position of
General Manager would be discussed during Closed Session at the
next regular Board meeting.
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F. Recruitment Schedule (Verbal Report)
The Board and staff discussed aligning the recruitment schedule with
completion of the draft Operations and Efficiency (O&E) Study. This
would afford the Board the opportunity to use the draft study as an
assessment tool while evaluating the candidates for General Manager.
Mr. Conklin reported that the firms being interviewed by the Board to
conduct the O&E study would available for a special meeting on April
12th, 19th or 26th. Following discussion, the Board decided to call a
special meeting on Friday, April 19, 2013 at 2:00 p.m. for the purposes
of interviewing the firms. The recruitment schedule for the position of
General Manager would then be determined once a contract for
performance of the O&E study had been awarded. The Board
requested staff to ask the firms to be prepared to discuss the scope of
work and an accelerated work schedule at the special meeting.
6. ADJOURNMENT
6.1. The meeting was adjourned at 12:30 p.m. The next Board of Directors
Regular Meeting will be held Thursday, April 11, 2013 at 8:30 a.m.
Steve Conklin
Board Secretary
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