HomeMy WebLinkAbout2013-02-27 - Executive-Administrative-Organizational Committee Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
EXEC-ADM IN -ORGAN IZATIO NAL COMMITTEE MEETING
Wednesday, February 27, 2013, 9:00 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Acting General Manager
Director Robert R. Kiley Damon Micalizzi, Public Information Officer
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
4.1. Request to Support Re- Election of Melody A. McDonald for the ACWA /JPIA Executive
Committee
Recommendation. That the Committee consider this matter and provide a
recommendation to the Board of Directors.
5. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
5.1. Legislative Affairs Update (Verbal Report)
5.2. OCWD Annexation Project Status (Verbal Report)
5.3. Security Measures at Valley View Reservoir (Verbal Report)
5.4. Status of Plumosa Property (Verbal Report)
5.5. Status Report on Operations and Efficiency Study (Verbal Report)
5.6. Customer Service Feedback Report (To be provided at the meeting.)
5.7. Alternative Work Schedule Comparison Data (To be provided at the meeting.)
5.8. Directors' and Acting General Manager Fees and Expenses - (Oct -Dec 2012)
5.9. Status of Strategic Plan Initiatives
5.10. Future Agenda Items and Staff Tasks
6. CLOSED SESSION
The Committee may hold a closed session on items related to personnel, labor relations and /or litigation. The
public is excused during these discussions.
6.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: ACWA /JPIA, et al. vs. Insurance Company of the State of Pennsylvania,
et al. (OC Superior Court - Case No. 00486884)
7. ADJOURNMENT
7.1. The next Executive - Administrative - Organizational Committee meeting is scheduled to be
held Tuesday, March 19, 2013 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
February 27, 2013
Executive-Administrative-
Organizational Committee
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Cindy Botts, Management
Analyst
Dept:
Reviewed by Legal
ITEM NO. 4.1
Board of Directors
No
Request to Support Re- Election of Melody A. McDonald for the ACWA /JPIA
Executive Committee
The San Bernardino Valley Water Conservation District is requesting that YLWD consider
supporting them in re- electing Melody A. McDonald for the ACWA /JPIA Executive Committee,
through the adoption of a resolution nominating Mrs. McDonald.
STAFF RECOMMENDATION:
That the Committee consider this matter and provide a recommendation to the Board of Directors.
DISCUSSION:
The District has been asked to submit a resolution of nomination in support of Melody A. McDonald
for the ACWA /JPIA Executive Committee.
Attached is correspondence received from the San Bernardino Valley Water Conservation District,
including background information on Mrs. McDonald, as well as a draft resolution in support of Mrs.
McDonald for the Committee's consideration.
STRATEGIC PLAN:
CP 2 -D: Enhance the District's Regional Water and Wastewater Industry Participation
ATTACHMENTS:
Name
Description:
Type:
SBVWCD Nomination Request 2013.pdf Request Documentation from SBVWCD Backup Material
Resolution -
Draft Resolution 13 -XX: Nominating Melody McDonald to
Nomination in Support of M. McDonald for ACWA- Backup Material
the ACWA/JPIA Executive Committee
JPIA Exec. Committee.docx
Qt�R roT4SERVA7j0N 1st 1
o S 1N BERNARDINO VALLEY WATER CONSERVATION DISTRICT
y�J �C+� Established 1932
1630 West Redlands Boulevard, Suite A P.O. Box 1839
Redlands, CA 92373 -8032 Redlands, CA 92373 -0581
(909) 793-2503 Email: info @sbvwcd.dst.ca.us
0VR kAME t5 pl1R M�`'S,t, Fax: (909) 793 -0188 www.sbvwcd.dst.ca.us
January 24, 2013
Interim General Manager Steve Conklin
Yorba Linda Water District
P.O. Box 309
Yorba Linda, CA 92885 -0309
Dear Interim General Manager Conklin,
The Board of Directors of the San Bernardino Valley Water Conservation District has nominated its Vice- President,
Melody A. McDonald, to continue in her position on the ACWAIJPIA Executive Committee. Enclosed is a certified
copy of SBVWCD Resolution No 486 nominating Mrs. McDonald for ACWA/JPIA Executive Committee.
Melody currently serves on the ACWA/JP1A Executive Committee, Personnel Committee, Chairs the Liability
Program Subcommittee, served on the Building & Property Ad Hoc Committee, and was past chair of the Property &
Workers Compensation Program Subcommittees. Melody has an institutional knowledge of all of JPIA's programs,
their history, how coverage's evolved for the JPIA membership and has helped the organization grow to 188 Million in
assets. Melody participates in training at various JPIA members facilities; she has personally visited and presented rate
stabilization fund refund checks back to JPIA members totaling over 25 Million, since the inception of the fund. This
year, JPIA has held nearly 400 training classes resulting in more than 7,700 employees receiving training. Melody
believes the best claim is the one that never happened, and that there is a direct correlation between risk management,
training, and minimizing losses. She pursues all her duties with a strong sense of commitment and dedication.
Enclosed is her Statement of Qualifications.
The District respectfully requests your organization consider adopting a concurring resolution of nomination in support
of Mrs. McDonald. Enclosed is a sample concurring resolution for your consideration in support of her nomination or
it can be found at http:// www ,acwajpia.com/ElectionNews.aspx . Since time is of the essence, and that this will require
Board action, please include this on your agenda for your next Board meeting. Please send a certified copy to:
ACWAIJPIA and San Bernardino Valley Water Conservation District
Attention: Sylvia Robinson Attention: Athena Medina
P.O. Box 619082 1630 W. Redlands Blvd. Ste "A"
Roseville, CA 95661 -9082 P.O. Box 1839
Redlands, CA 92374
This resolution must be received by ACWAJJPIA no later than 4:30 pm Friday March 22, 2013.
Sincerely,
�, fire •
�. C .�
Attachments
BOARD Richard W. Corneille Boh Glaubig David E. Raley GLNF -RAL Daniel B. Cozad
OF Clare Henry Day John Longville Melody McDonald NIr1NAGFR
D IR] CTOItS
Manuel Aranda, Jr.
RESOLUTION NO. 486
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
._ SAN BERNARDINO VALLEY WATER CONSERVATION DISTRICT
NOMINATING ITS ACWA/JPIA BOARD MEMBER TO THE EXECUTIVE COMMITTEE
OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES
JOINT POWERS INSURANCE AUTHORITY ( "ACWA/JPIA ")
WHEREAS, this District is a member district of the ACWA/JPIA that participates in all three
of its Programs: Liability, Property, and Workers' Compensation; and
WHEREAS, the Bylaws of the ACWA/JPIA provide that in order for a nomination to be
made to ACWAlJPIA's Executive Committee, the member district must place into nomination its
member of the ACWA /JPIA Board of Directors for such open position;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the San Bernardino
Valley Water Conservation District that its metnber of the ACWA/JPIA Board of Directors, Melody
McDonald, be nominated as a candidate for the Executive Committee for the election to be held on
March 22, 2013.
BE IT FURTHER RESOLVED that the ACWA/JPIA staff is hereby requested, upon
. - receipt of the formal concurrence of five other member districts to effect such nomination.
BE IT FURTHER RESOLVED that the District Secretary is hereby directed to transmit a
certified copy of this resolution to the ACW VJPIA at P.O. Box 619082, Roseville, California
956661 -9082, forthwith.
ADOPTED this 9th day of January, 2013,
President, Board of Directors
Al
(Daughter's wedding photo)
Melody
Henriques - McDonald
P.O. BOX 30197
SAN BERNARDWO, CA 92413
(909) 793 -2503 District
(909) 199 -5175 cell
(909) 793 -0188 fax
Seeking Re- Election to:
Executive Committee
Of the
ACWA /JPIA
(Helod7. Dean & 5 of our 9 Grandkids)
ASSOCIATIONS
Member, Board of Directors of the San Bernardino Valley
Water Conservation District (Elected), Past President, &
currently Vice- President
Member, Executive Committee ACWAJJPIA
Chair, JPIA Liability Program Subcommittee
Director, ACWA/Joint Powers Insurance Authority
Past Chair & Vice - Chair, JPIA Property & Workers
Compensation Program Subcommittees
Voting Member, Association of the San Bernardino County
Special Districts
Member, ACWA Water Management Committee
Member, ACWA State Legislative Committee
Past Member, Board of Directors ACWA, Region 9 Chair
Past Chair, Water Management Certification Subcommittee
Past Member, California Water Quality Control Board,
Santa Ana Region S
CURRENT EMPLOYMENT
Broker /Associate, Century 21 Lois Lauer Realty
Southwest Lift & Equipment, Inc. (Heavy Duty Vehicle Lifts)
PROFESSIONAL ASSOCIATIONS & LICENSES
Redlands Association of Realtors
California Real Estate Broker's License
Arizona Real Estate Broker's License
ORGANIZATIONS AND SOCIETIES
Highland Chamber of Commerce
San Bernardino Chamber of Commerce
Immanuel Baptist Church Highland, CA
BSF International
EDUCATION
San Gorgonio High School, 1976
Western Real Estate School, 1,989
Graduate, Special Districts Board Management Institute,
1997
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
(NAME OF MEMBER DISTRICT)
CONCURRING IN NOMINATION TO THE EXECUTIVE COMMITTEE
OF THE ASSOCIATION OF CALIFORNIA WATER AGENCIES
JOINT POWERS INSURANCE AUTHORITY ( "ACWA /JPIA ")
WHEREAS, this district is a member district of the ACWA /JPIA; and
WHEREAS, the Bylaws of the ACWA /JPIA provide that in order for a
nomination to be made to ACWA /JPIA`s Executive Committee, three member
districts must concur with the nominating district, and
WHEREAS, another ACWA /JPIA member district, the (NAME OF NOMINATING
DISTRICT) has requested that this district concur in its nomination of its
member of the ACWA /JPIA Board of Directors to the Executive Committee of the
ACWA /JPIA;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the
NAME OF MEMBER DISTRICT) that this district concur with the nomination of
NAME OF NOMINEE) of (NAME OF NOMINATING DISTRICT) to the Executive
Committee of the ACWA /JPIA.
BE IT FURTHER RESOLVED that the District Secretary is hereby directed
to transmit a certified copy of this resolution to the ACWA /.TPIA at
P.O. Box 619082, Roseville, CA 95661 -9082, forthwith.
ADOPTED this (DATE) day of (MONTH), 2013.
(SIGNATURE)
Board President
ATTEST:
(SIGNATURE)
Secretary
RESOLUTION NO. 13 -XX
RESOLUTION OF THE BOARD OF DIRECTORS OF
OF THE YORBA LINDA WATER DISTRICT
NOMINATING MELODY MCDONALD TO THE ACWA/JPIA EXECUTIVE
COMMITTEE
WHEREAS, the Board of Directors of the Yorba Linda Water District is a member
district of the ACWA/JPIA; and
WHEREAS, the Bylaws of the ACWA/JPIA provide that in order for a nomination to be
made to ACWA/JPIA's Executive Committee, three member districts must
concur with the nominating district; and
WHEREAS, another ACWA/JPIA member district, the San Bernadino Valley Water
Conservation District, has requested that the Yorba Linda Water District
concur in its nomination of its member of the ACWA/JPIA Board of
Directors to the Executive Ciommittee of the ACWA/JPIA.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District that the District consurs with the nomination of Melody McDonald of the
San Bernadino Valley Water Conservation District to the Executive Committee of the
ACWA/JPIA.
PASSED AND ADOPTED this 14th day of March 2013, by the following called vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Gary Melton, President
Yorba Linda Water District
ATTEST:
Steve Conklin, Secretary
Yorba Linda Water District
isrearn► r. �K�::►• ���iu►r_ �n► �e���iia�•. ����ityz•►r_ ��. �c• �ra�_ �y�w_ �e» r_��:IXK�lr1� /�K•]��ii��iir�raa
Reviewed as to form by General Counsel:
Arthur G. Kidman, Esq.
Kidman Law, LLP
1srear.n►r. K�:�: ► • iu►r_�n► a iia • . i y.z• ►r_� . c• ra�_�yw_�e»r_��:IX•l lrl/ K•] ii iir raa
AGENDA REPORT
Meeting Date: February 27, 2013
ITEM NO. 5.5
Subject: Status Report on Operations and Efficiency Study (Verbal Report)
ATTACHMENTS:
Description: Type:
Backup Material Distributed Less Than 72 Hours Prior to
Reference Check Analysis.pdf Backup Material
the Meeting
Reference Checks
0& E Study
Positive References
Negative /No References
Firm References Comments Internal Notes
Heartily endorsed. Tons of
experience, and lots of experience
working with BOD- will conduct a
brutal self- examination. Will tell it
like it is- particularly as a cultural
East Valley WD overview. Recommendations focus
on new directions and HOW to get
there. Served as Interim GM at BOD's
request to begin process of
DeLoach & implementation. Absolutely worth
Associates the value.
Conducted reclass of Public Affairs
Division. Lots of interviews.
Recommendations were do -able, and
made a case as to WHY. Phase 1 & 2
Sonoma Co. Water of implementation are reasonable.
Agency Knack for determining the
expectations and leadership wants of
the employees. Will be hiring back to
help with unexpected problem with
union.
Currently working with Dr. Mathis.
Mathis did a "culture study" for
them. BOD then hired Robert as
interim GM to assess District in
general and begin implementation.
Scotts Valley WD Currently in month 1 of a 3 -5 month
process. Great Leadership. Very
honest and straightforward, but not
threatening or antagonistic. Got
Robert's name via Dr. Mathis. Have
worked together before.
Indio Water Authority Was not able to contact
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Firm References
Comments
Internal Notes
Reclassification Studies/
OC Sanitation District
Was not able to contact
Koff & Associates
Compensation Studies
Agency -wide Classification
San Diego Housing
Was not able to contact
Study. Analysis of Pay for
Commission
Performance (2010/11)
Highly Recommended. Conducted
City -wide Classification Study- 400
employees. High Level of Service.
Interviews, Questionnaires, etc. Lots
of hand - holding of staff. Top notch.
Comprehensive Classification
City of Orange
Friendly, etc. Can't recommend
Study (2009)
highly enough. Work harder with
those that are the most impacted.
"Didn't always agree, but at least
they heard me " -- comment from
employee groups
Have done multiple studies for them.
Included focus groups. Process was
good. Kept staff in the loop especially
Comprehensive Performance
Housing Authority of
on any delays and why. Output was
the County of San
excellent- report still used as of 3
Management System
Implemented/
Bernardino
years. Worked with Georg (Gay -org),
Compensation Study (2010)
mostly thru email. No problem that
they were based out of Northern
California.
Completed a number of Audits
(investigations, performance audits,
efficiency etc.) since 2001- approx.
City of Los Angeles,
15. Efficiency audits were for specific
Office of the
areas- response time, how to make it
Controller
better vs.what it is now. All
recommendations are Do- able -- not
textbook. Circumstances taken into
account.
Sjoberg Evashenk
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Sjoberg Evashenk
(Continued)
References Comments
Special District Risk
Management
Association
City of Elk Grove
Southern California
Regional Rail
Authority
Conducted organazational study.Was
well done and 10 years later is still
utilized. Highly professional. Highly
ethical. Consolidation of departments
lead to further growth of staff. Met
with each department head prior to
board presentation for individual buy -
in.
Performance Audits & Reviews. No
internal auditor for last 4 years -
Sjoberg Evashenk does it for them.
Every job done by task order- 2 to 3
audits a year. Very happy with their
services- no fluffed up claims that
they will "fix everything ".
Professional. Show drafts to dept to
ensure accuracy and
recommendations are feasible.
Processes, internal controls carefully
reviewed. Best practices made over
time. Go above and beyond in
following through without "nickel
and dime -ing ".
Was not able to contact
Via Human Resources: Worked in
Internal Notes
Willdan Homeland Management Services. Conducted Worked as Project Manager
Solutions audits and analysis for Willdan of for Willdan
JCD & Associates various Cities /Agencies.
Currently an employee. Email contact
at: pmw @pmwassociates.com. PMW Employee: Provided
PMW & Associates Associates focus in Law Enforcement Management Develop.
Training (how to be a good Training
supervisor, write reports, etc.)
Mgr: Contact no longer works there. Project M Efficient Stud
City of Lake Worth, Current position knows nothing of � g � y y
FL. for Police /Fire
the study /work.
City of Pomona, CA Was not able to contact Project Mgr: Analyst Study of
Local PD vs. Sheriff
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
References Comments
Don't recall what was worked on.
May have done work prior to 4 years
Ralph Andersen & City of Sunnyvale ago, and many new staff members
Assoc. now.
City of San Juan
Was not able to contact
Capistrano
City Manager recommends, but no
City of Huntington specific info. Secretary called back to
Beach say Mgr liked them and does
recommend, but she knew nothing.
Internal Notes
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
AGENDA REPORT
Meeting Date: February 27, 2013
ITEM NO. 5.6
Subject: Customer Service Feedback Report (To be provided at the meeting.)
ATTACHMENTS:
Description: Type:
Backup Material Distributed Less Than 72 Hours Prior to
Customer Feedback January 2013.pdf Backup Material
the Meeting
Leaks by Month
80
70
y 60
U 40
20
10
0
2
0
0
0
0
0
0
0
0
0
0
0
� Service Leak- CC
21
0
0
0
0
0
0
0
0
Tian
Feb
Mar
I Anr
I Mt,
I It
I lul
1 Aue
I Sen
I Oct
I Nov
I Dec
� Main Leak - CC
2
0
0
0
0
0
0
0
0
0
0
0
� Service Leak- CC
21
0
0
0
0
0
0
0
0
0
0
0
CAMS -CC
3
0
0
0
0
0
0
0
0
0
0
0
� Meter Leak - CC
23
0
0
0
0
0
0
0
0
0
0
0
� Fire Hydrant Leak - CC
1
0
0
0
0
0
0
0
0
0
0
0
EE Main Line Valve Leak - CC
3
0
0
0
0
0
0
0
0
0
0
0
-4--Leaks - Total - CC
53
0
0
0
1 0
0
0
0
0
0
0
0
12
10
y 8
v 6
w
O
4
2
0
0
0
0
0
0
0
Jan
� High Pressure
1
� Low Pressure
10
—+--Pressure- Total
11
V
w
0
Pressure Calls by Month
0
0
0
0
0
0
0
0
0 0
far
Apr
May I
Jun
Jul
Aug
Sep
Oct
Nov
De
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Sewer Issue Calls by Month
1.2
1
0.8
0.2 I■ \0 0 0 0 0 0 0
V
Jan
Feb
I Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
�SewerStoppage
1
0
0
0
0
0
0
0
0
0
0
0
�SewerOdor
0
0
0
0
0
0
0
0
0
0
0
0
9;--Q Sewer Overflow
0
0
0
0
0
0
0
0
0
0
0
0
-4--Sewer Issues - Total
1
0
0
0
0
0
0
0
0
0
0
0
h
V
0
Water Quality Calls by Month
4.5
4
3.5
3
2.5
2
1.5
1
0.5
V
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
� Dirty or Cloudy Water - CC
3
0
0
0
0
0
0
0
0
0
0
0
� Taste - CC
0
0
0
0
0
0
0
0
0
0
0
0
� Odor - CC
1
0
0
0
0
0
0
0
0
0
0
0
--*--Water Quality - Total - CC
4
0
0
0
0
0
0
0
0
0
0
0
R
U
w
O
30
25
20
15
10
5
0
Turn On /Off Calls by Month
0 0 0 0 0 0 0 0 0 0
� Turn On 1 6 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0
� Turn Off 1 21 0 0 0 0 0 0 0 0 0 0 0
—+--Turn On /Off- Total 27 0 0 0 0 0 0 0 0 0 0 0
misc. moans oy iviontn
41
1
V
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
� Noise in Pipes
0
0
0
0
0
0
0
0
0
0
0
0
� Damaged Box or Lid
8
0
0
0
0
0
0
0
0
0
0
0
� Customer Problem
2
0
0
0
0
0
0
0
0
0
0
0
� Contractor
2
0
0
0
0
0
0
0
0
0
0
0
� Other
21
0
0
0
0
0
0
0
0
0
0
0
� No Water
8
0
0
0
0
0
0
0
0
0
0
0
+Misc - Total
41
0
0
0
0
0
0
0
0
0
0
0
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
y
ee
w
O
U
200
180
160
140
120
100
80
60
40
20
137
0
Service Calls by Type
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Jan
Feb
Mar
Apr
0
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
C� Leaks - Total
53
0
0
0
0
0
0
0
0
0
0
&;Za Water Quality - Total
4
0
0
0
0
0
0
0
0
0
0
0
� Pressure- Total
11
0
0
0
0
0
0
0
0
0
0
0
� Turn On /Off- Total
27
0
0
0
0
0
0
0
0
0
0
0
� Sewer Issues - Total
1
0
0
0
0
0
0
0
0
0
0
0
� Misc - Total
41
0
0
0
0
0
0
0
0
0
0
0
--4o--Total
137
0
0
0
0
0
0
0
0
0
0
0
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Customer Card Feedback
250
0 0 0 0 0 0 0 0 0 0
Jan
Feb
Mar
212
200
Jun
Jul
Aug
.rA 150
Oct
Nov
Dec
c�
I—mA Excellent
U
0
0
w
O
0
0
100
0
0
50
0
0
0
0 0 0 0 0 0 0 0 0 0
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
I—mA Excellent
208
0
0
0
0
0
0
0
0
0
0
0
� Average
4
0
0
0
0
0
0
0
0
0
0
0
Poor
0
0
0
0
0
0
0
0
0
0
0
0
Total
212
0
0
0
0
0
0
0
0
0
0
0
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
AGENDA REPORT
Meeting Date: February 27, 2013
ITEM NO. 5.7
Subject: Alternative Work Schedule Comparison Data (To be provided at the meeting.)
ATTACHMENTS:
Description:
Type:
Backup Material Distributed Less Than 72 Hours Prior to
Alt Wk Schedule.pdf Backup Material
the Meeting
Electricity
Fuel (Regular)
Fuel (Diesel)
Fire Hydrants Serviced
Valves Turned
Miles of Sewer Cleaned
Ops CS Feedback (pos /total)
Overtime Total (District)
Sick Leave Total (District)
Alternate Work Schedule Comparison Data
January- June 2012
Jan Feb
Mar
Apr
May
Jun
6 Month Total
-5%
5%
-14%
-14%
4%
-11%
-6%
23%
10%
-7%
-7%
7%
-11%
3%
46%
19%
11%
11%
29%
15%
22%
66%
50%
-196%
-54%
-9%
-54%
-33%
39%
7%
10%
11%
10%
-27%
8%
1%
34%
13%
15%
46%
6%
19%
0%
5%
10%
10%
13%
-3%
6%
-12%
1%
14%
-52%
-18%
114%
8%
-46%
2%
41%
-4%
18%
-50%
-6%
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
July- December 2012
Jul Aug
Sep
Oct
Nov
Dec
6 Month Total
1 Year Total
-39%
21%
9%
6%
25%
-14%
1%
-1%
8%
0%
-29%
11%
-9%
-25%
-7%
-4%
2%
30%
-16%
15%
1%
-9%
4%
11%
850%
-14%
-33%
-45%
-56%
-10%
115%
-21%
9%
0%
63%
58%
-10%
7%
21%
17%
20%
-16%
-21%
85%
-52%
1%
3%
12%
-12%
15%
-14%
3%
0%
0%
-1%
2%
-13%
369%
-5%
5%
-4%
-52%
50%
4%
-37%
15%
-58%
-54%
-59%
-30%
-37%
-25%
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
ITEM NO. 5.8
AGENDA REPORT
Meeting Date: February 27, 2013
Subject: Directors' and Acting General Manager Fees and Expenses - (Oct -Dec 2012)
ATTACHMENTS:
Description: Type:
Travel Expenses 2012- 13.xlsx Travel and Expenses Backup Material
Qtrly Report 2012- 13.xlsx Quarterly Fees and Expenses Backup Material
FY 2012 -13 YTD Report.xlsx YTD Fees and Expenses Backup Material
DIRECTOR'S & GENERAL MANAGER'S RECAP OF TRAVEL /CONFERENCE EXPENSES
SECOND QUARTER 2012 -13 FY
OCTOBER - DECEMBER 2012
GL Trip Trip Trip
Director Date Date Name Location Meals Lodging Travel Conf.fee Misc Total trip Total
Beverage
10/15/12
December 11 -14, 2012
CRWUA Conference Las Vegas, NV
$383
$425
$808
12/20/12
December 11 -14, 2012
CRWUA Conference Las Vegas, NV
$181
$283
$23
$487
$1,296
Collett
Hawkins
10/15/12
October 18, 2012
Yorba Linda Prayer Breakfast Yorba Linda, CA
$27
$27
10/24/12
October 15, 2012
WACO Meeting
10/24/12
October 16, 2012
Meeting with L. Bauermeister
1
$30
$20
$50
10/24/12
October 17, 2012
Deposition Costa Mesa, CA
$77
Kiley
10/15/12
October 18, 2012
Yorba Linda Prayer Breakfast Yorba Linda, CA
$27
$27
11/14/12
November 29, 2012
ISDOC Meeting Fountain Valley, CA
$17
$17
$44
Melton
10/15/12
December 11 -14, 2012
CRWUA Conference Las Vegas, NV
$128
$70
$425
$622
10/15/12
October 4 - 5, 2012
AWWA /Risk Management Confr Napa, CA
$300
$300
10/15/12
October 18, 2012
Yorba Linda Prayer Breakfast Yorba Linda, CA
$27
$27
10/24/12
October 4 - 5, 2012
AWWA /Risk Management Confr Napa, CA
$501
$501
10/29/12
October 4 - 5, 2012
AWWA /Risk Management Confr Napa, CA
$499
$499
$1,960
$263
$1,010
$883
$1,167
$43
$3,367
$3,367
General Manager
Conklin
11/29/12
September 19, 2012
OCWA 2012 BBQ Irvine, CA
$25
$25
$26
$25
$0
$0
$0
$0
$25
$26
TOTOL DIRECTORS & GM
$288
$1,010
$883
$1,167
$43
$3,392
$3,392
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
FISCAL YEAR 2012 -2013
2ND QUARTER REPORT FROM 10 -01 -2012 TO 12 -31 -2012
11 :04:Lte3idi114 :1a a_Vi11:11k :'llII iviI40 to] ki �lil1 -b to] t_1i<d0]ki I:AIk to] t_1I
REGULAR MEETINGS ATTENDED
6
6
5
5
5
27
COMMITTEE MEETINGS ATTENDED
15
9
7
8
9
48
OFF SITE MEETINGS ATTENDED
4
2
8
11
9
34
SPECIAL MEETINGS ATTENDED
2
2
2
2
2
10
OTHER MEETINGS ATTENDED
3
1
4
TOTAL MEETINGS ATTENDED QTD
27
19
25
26
26
123
123
DIRECTOR FEES QTD
$4,050
$2,850
$3,750
$3,900
$3,900
$18,450
$18,450
MEETING FEES BUDGET QTD
$4,500
$4,500
$4,500
$4,500
$4,500
$22,500
$22,500
TRAVEL & CONF. EXPENSES QTD
$1,295
$0
$77
$44
$1,950
$3,367
$3,367
TRAVEL & CONF. BUDGET QTD
$510
$510
$510
$510
$510
$2,550
$2,550
DIR.FEES AND EXPENSES QTD
$5,345
$2,850
$3,827
$3,944
$5,850
$21,816
$21,816
FEES AND EXPENSES BUDGET QTD
$5,010
$5,010
$5,010
$5,010
$5,010
$25,050
$25,050
GEN MGR EXPENSES QTD
$25
$25
GEN MGR TRAVEL /CONF. BUDGET QTD
$1,250
$1,250
TOTAL FEES & EXPENSES QTD
$5,345
$2,850
$3,827
$3,944
$5,850
$21,817
$25
$21,842
TOTAL FEES & EXPENSES BUDGET QTD
$5,010
$5,010
$5,010
$5,010
$5,010
$25,050
$1,250
$26,300
DIRECTORS:
REGULAR MEETINGS ATTENDED
COMMITTEE MEETINGS ATTENDED
OFF SITE MEETINGS ATTENDED
SPECIAL MEETINGS ATTENDED
OTHER MEETINGS ATTENDED
TOTAL MEETINGS ATTENDED YTD
DIRECTOR FEES YTD
MEETING FEES BUDGET YTD
TRAVEL & CONFERENCES EXPENSES YTD
TRAVEL & CONFERENCE BUDGET YTD
TOTAL DIRECTORS FEES & EXPENSES YTD
TOTAL FEES & EXPENSES BUDGET YTD
GEN MGR EXPENSES YTD
GEN MGR TRAVEL & CONFERENCE BUDGET YTD
TOTAL FEES & EXPENSES YTD
TOTAL FEES & EXPENSES BUDGET YTD
YORBA LINDA WATER DISTRICT
DIRECTORS AND GENERAL MANAGER FEES AND EXPENSES
YEAR -TO -DATE REPORT FROM 07 -01 -2011 TO 12 -31 -12
FISCAL YEAR 2012 -2013
VECCHIARELLIIC
BEVERAGE COLETT HAWKINS KILEY MELTON SUB -TOTAL ONKLIN TOTAL
12
11
10
11
11
55
25
14
15
14
15
83
5
2
12
23
16
58
7
7
6
6
6
32
1
1
4
0
2
8
50
35
47
54
50
236
236
$7,500
$5,250
$7,050
$8,100
$7,500
$35,400
$35,400
$9,000
$9,000
$9,000
$9,000
$9,000
$45,000
$45,000
$1,295
$0
$302
$802
$1,950
$4,349
$4,350
$1,020
$1,020
$1,020
$1,020
$1,020
$5,100
$5,100
$8,795
$5,250
$7,352
$8,902
$9,450
$39,749
$39,749
$10,020
$10,020
$10,020
$10,020
$10,020
$50,100
$50,100
$668
$668
$2,500
$2,500
$8,795
$5,250
$7,352
$8,902
$9,450
$39,749
$668
$40,417
$10,020
$10,020
$10,020
$10,020
$10,020
$50,100
$2,500
$52,600
AGENDA REPORT
Meeting Date: February 27, 2013
ITEM NO. 5.9
Subject: Status of Strategic Plan Initiatives
ATTACHMENTS:
Description: Type:
EAO - Strategic Plan Trackinq.xlsx January 2013 Update Backup Material
Strategic Plan Initiatives Status Report
Executive - Administrative - Organizational Committee
Strategies
Start Date
Completion
Lead Party
January 2013
Date
Progress
CP 1: Increase Brand Reco nition within
the Communit
Have Board of
Directors and YLW D
Attendance at
Staff Attend More
Immediately
BOD/ /
standing
CP 1 -C
Local and Regional
following Nov-
On -going
Sttaaff ff
intergovernmental
Events and Inter-
2010 election
governmental
meetings
Meetings
CP 2: Increase Public Awareness of Water and Wastewater Related Issues
(3) Customer
received a rebate for
Provide Financial
Rotating Nozzles
CP 2 -A
Incentives and
Jul -11
On -going
BOD /GM /PIO
and /or WBIC.
Rebates for Water Use
MWDOC Turf
Efficiency
Removal Program 8v
Synthetic Turf
Program tabled.
Consider Participation
in the California
Committee Opted
CP 2 -C
Urban Water
Conservation Council's
Sep -11
Dec -11
GM
Not to Move
Best Management
Forward
Practices
Enhance the District's
CP 2 -D
Regional Water and
On -going
On -going
BOD /GM /Staff
On -going
Wastewater Industry
Participation
WE 1: Retain a Highly Skilled
and Ca able Workforce
Attended
Groundwater
Producers Meeting,
Encourage Staff
Public Affairs
Participation in
Meeting 8v Water
WE 1 -F
Professional
On -going
On -going
General Manager
Use Efficiency
Organizations and
Meeting. Attended
Local Civic Groups
quarterly OC Water
Operations
Managers
Association meeting.
WE 3: Enhance Em to ee Relations
Implement a Program
On -Hold due to
WE 3 -A
to Recognize
Jul -11
Sep -11
EPIC Committee
higher priority Staff
Employees for
projects in process
Excellence
WE 3 -B
Conduct Quarterly All-
Jul -11
Quarterly
General Manager
Held January 23,
Hands Meetings
2013
Continue to
WE 3 -C
Encourage Employee
On -going
On -going
General Manager
On -going
Training in Leadership
and Technology
SR 2: Ex
lore Service Bounda O ortunities
Evaluate Feasibility of
SR 2 -A
Providing Additional
Jul -11
Jun -12
General Manager
On -going
Water Services with
the Region
Evaluate Feasibility of
SR 2 -13
Providing Additional
Jul -11
Jun -12
General Manager
On -going
Wastewater Services
with the Region
Evaluate Feasibility of
SR 2 -C
Providing Other
Jul -11
Jun -12
General Manager
On -going
Professional Services
with the Region
SR 1: Work Toward Service Reliabilitv and Efficiency
First draft of EIR
Continue with Efforts
submitted January
to Annex District
8, 2013. Agency
SR 1 -A
Service Area to Orange
On -going
On -going
General Manager
comments on the
County Water District
first draft
submittted January
29, 2013
Engage with Regional
Attended MWDOC
SR 1 -C
Agencies on Water
On -going
On -going
General Manager
Water Use Efficiency
Supply Issues
program
Stakeholder Meeting
Strengthen Existing
Emergency
Update of
SR 1 -D
Emergency Operations
On -going
On -going
Operations
Emergency
Partnerships
Coordinator /GM
Response Plan in
process
FR 3: Identify and Develop Additional Revenue Options
Research and Obtain
On -going
FR 3 -A
Grant Funding
On -going
On -going
General Manager
assessment through
Whenever Feasible
Townsend Public
Affairs
OE 2: Address Inefficiencies
Identified in
the Self- Assessment Survey
Identify Core
On -Hold due to
OE 2 -A
Inefficiencies
Jul -11
Jun -12
EPIC Committee
higher priority Staff
projects in process
Develop Measurable
On -Hold due to
OE 2 -13
productivity Goals
Aug -11
Jun -12
EPIC Committee
higher priority Staff
projects in process
Engage Employees in
On -Hold due to
OE 2 -C
Methods of Addressing
Sep -11
Jun -12
EPIC Committee
higher priority Staff
Inefficiencies
projects in process
OE 3: Consider Utilization of a Peer Review Survey
Determine the Cost
Management
Completed at Feb
OE 3 -A
Benefit Ratio of a Peer
Jul -11
Sep -11
Analyst
2012 Meeting
Review Survey
Establish a Team to
Opted Not to Move
OE 3 -13
Determine the Focus
Sep -11
Oct -11
EPIC Committee
Forward with Peer
of the Survey
Review Survey
Institute Guidelines
Opted Not to Move
OE 3 -C
for Areas to Be
Sep -11
Dec -11
EPIC Committee
Forward with Peer
Addressed
Review Survey