HomeMy WebLinkAbout1998-12-22 - Resolution No. 98-14•
RESOLUTION NO. 98-14
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
YORBA LINDA WATER DISTRICT
AUTHORIZING INDIVIDUALS TO SIGN DISTRICT CHECKS,
ADOPTING A POLICY FOR THE USE OF
AN AUTOMATED CHECK SIGNING MACHINE,
AND RESCIND RESOLUTION NO. 98-03
WHEREAS, The Yorba Linda Water District (District) uses bank checking accounts for the
collection and distribution of funds; and,
WHEREAS, to establish or distribute funds from District checking accounts requires two
signatures; and
WHEREAS, financial institutions requires that those persons authorized to establish an
account and/or sign District checks must be designated by Resolution of the
Board of Directors; and
WHEREAS, on November 3, 1998, Mark Abramowitz and Brett Barbre were duly elected by
voters in the District to serve on the Board of Directors.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda Water
District as follows:
Section 1. Persons authorized to establish accounts, and sign and cosign District checks are as
follows:
That the District may establish in its name one or more accounts with the Bank of Yorba
Linda for "Accounts Payables" and Wells Fargo Bank for "Payroll" upon such terms and
conditions as may be agreed upon with said banks, and that the President of the Board of
Directors and Secretary of the District are hereby authorized to establish such an account,
or accounts.
b. That any one of the following five members of the Board of Directors is authorized to be
the first signers on "Accounts Payables" checks: Mark Abramowitz, Paul R. Armstrong,
Brett Barbre, Michael J. Beverage or Arthur C. Korn. And that Beverly Meza, Auditor is
hereby authorized as the cosigner. These are the only signatures authorized to appear on
the signature facsimile plate used to sign accounts payable checks on District accounts.
C. That William J. Robertson, Secretary/General Manager and Beverly Meza, Auditor are the
only signatures authorized to appear on the signature facsimile plate used to sign "Payroll"
checks.
Section 2. Procedures for the use of the automated check signing machine are as follows:
a. Two keys are necessary to operate the machine: one key is to lock the signature plate either
in, or out of, the machine, and the other to turn the machine on and off. The key to the
0
"Accounts Payable" signature plate and its key, and "Payroll" signature plate and its key
shall be secured in separate locked boxes within the District vault. The distribution of keys
is as follows:
"Accounts Pavable" "Pavroll" Electrical Power
Board of Directors General Manager Accounting Clerk II
Business Manager
Assistant General Manager
b. Both keyholders must be present while the machine is in use. With the exclusion of payroll
related checks, one of the Directors is responsible to "audit" the signing of checks. For
payroll related checks, either William Robertson, Beverly Meza or Michael Payne is
responsible for the check signing "audit."
C. The Auditor shall cut old facsimile plates into two pieces in the presence of the
Secretary/General Manager. One piece shall be taken and disposed off District premises by
the Auditor and the second piece shall be taken and disposed of off District premises by the
Secretary/General Manager.
Section 4. That Resolution No. 98-03 is hereby rescinded effective immediately upon passage of
this Resolution.
PASSED AND ADOPTED this 22nd day of December, 1998 by the following called vote:
AYES: Korn, Beverage, Abramowitz, Armstrong, and Barbre
NOES: None
ABSENT: None
ABSTAIN: None
Arthur C. Korn, Presid t
Yorba Linda Water strict
Secretary
Yorba Linda Water District