HomeMy WebLinkAbout2013-05-23 - Board of Directors Meeting Agenda Packet
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, May 23, 2013, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Gary T. Melton, President
Robert R. Kiley, Vice President
Michael J. Beverage
Ric Collett
Phil Hawkins
4. ADDITIONS/DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. SPECIAL RECOGNITION
6.1. Recognition of Employees for Their Service to the District
· Jorge Lopez, Maintenance Distribution Operator II (5 Years)
· Cody Nottingham, Maintenance Distribution Operator II (5 Years)
7. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
7.1. Minutes of the Board of Directors Regular Meeting held May 9, 2013
Recommendation: That the Board of Directors approve the minutes as presented.
7.2. Payments of Bills, Refunds, and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize disbursements in
the amount of $1,043,511.74.
7.3. Progress Payment No. 3 for the 2012 Waterline Replacement Project, Phase II
Recommendation: That the Board of Directors approve Progress Payment No. 3 in
the net amount of $15,532.50 to TBU, Inc. for construction of the 2012 Waterline
Replacement Project, Phase II, Job No. 2011-20.
7.4. Terms and Conditions for Water and Sewer Service with Brandywine Homes
Recommendation: That the Board of Directors approve the Terms and Conditions
for Water and Sewer Service with Brandywine Homes, Job No. 201304.
7.5. Terms and Conditions for Water and Sewer Service with Pacific Development Group II
Recommendation: That the Board of Directors approve the Terms and Conditions
for Water and Sewer Service with Pacific Development Group II, Job No. 201309.
7.6. Renewal of Uniform Contract
Recommendation: That the Board of Directors authorize the Acting General
Manager to make an addendum to the current agreement as part of the District's
Supplier Contract with Aramark. The new term of the contract would be 12 months
with service starting on July 1, 2013 and ending on June 30, 2014 with a total
estimated cost of $19,000.
8. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
8.1. Hidden Hills Rd Pipeline Emergency Repair Work
Recommendation: That the Board of Directors authorize transfers not to exceed
$42,000, from Water Capital Reserves to Operations Maintenance Account 5020-
0730-00, to fund $40,000 for the recently completed emergency repair work and an
estimated $2,000 to refurbish washed-out horse trail base material, to be completed
during June 2013, for a total current fiscal year amount of $42,000.
8.2. 2013 Public Health Goals Report
Recommendation: That the Board of Directors approve the 2013 Public Health
Goals Report; authorize staff to Notice the Public of its availability for review and
comment; and schedule a Public Hearing to respond or accept public comments,
recommended for the regular Board meeting on June 27, 2013.
8.3. Approval for Full-Time Safety and Training Coordinator Position
Recommendation: That the Board of Directors approve a full-time Safety and
Training Coordinator position for FY 2013/14.
9. DISCUSSION ITEMS
This portion of the agenda is for matters that cannot reasonably be expected to be concluded by action of the
Board of Directors at the meeting, such as technical presentations, drafts of proposed policies, or similar items for
which staff is seeking the advice and counsel of the Board of Directors. Time permitting, it is generally in the
District’s interest to discuss these more complex matters at one meeting and consider formal action at another
meeting. This portion of the agenda may also include items for information only.
9.1. Proposed Budget for FY 2013/14
10. REPORTS, INFORMATION ITEMS, AND COMMENTS
10.1. President's Report
10.2. Directors' Report
· OC Water Summit - May 17, 2013 (Collett/Kiley/Melton)
· City of Placentia Business Expo - May 18, 2013 (Kiley)
10.3. Acting General Manager's Report
10.4. General Counsel's Report
10.5. Future Agenda Items and Staff Tasks
11. COMMITTEE REPORTS
11.1. Executive-Administrative-Organizational Committee
(Melton/Kiley)
· Minutes of meeting held May 21, 2013 at 4:00 p.m. (To be provided at the next regular
Board meeting.)
· Meeting scheduled June 18, 2013 at 4:00 p.m.
11.2. Finance-Accounting Committee
(Hawkins/Melton)
· Meeting scheduled May 31, 2013 at 8:30 a.m.
11.3. Personnel-Risk Management Committee
(Collett/Beverage)
· Minutes of meeting held May 8, 2013 at 4:00 p.m.
· Minutes of meeting held May 14, 2013 at 4:00 p.m. (To be provided at the next regular
Board meeting.)
· Meeting scheduled June 11, 2013 at 4:00 p.m.
11.4. Planning-Engineering-Operations Committee
(Kiley/Hawkins)
· Minutes of meeting held May 6, 2013 at 4:00 p.m.
· Meeting scheduled June 6, 2013 at 3:00 p.m.
11.5. Public Affairs-Communications-Technology Committee
(Beverage/Collett)
· Minutes of meeting held May 7, 2013 at 4:00 p.m.
· Minutes of meeting held May 22, 2013 at 3:00 p.m. (To be provided at the next regular
Board meeting.)
· Meeting scheduled June 3, 2013 at 4:00 p.m.
11.6. YLWD-City of Placentia Joint Agency Committee
(Melton/Hawkins)
· Meeting scheduled June 17, 2013 at 9:30 a.m.
11.7. YLWD-City of Yorba Linda Joint Agency Committee
(Kiley/Beverage)
· Minutes of meeting held April 17, 2013 at 6:00 p.m.
· Meeting scheduled June 19, 2013 at 6:00 p.m.
11.8. YLWD-MWDOC-OCWD Joint Agency Committee
(Beverage/Melton)
· Meeting scheduled May 28, 2013 at 4:00 p.m.
11.9. Citizens Advisory Committee
(Beverage)
· Minutes of meeting held May 20, 2013 at 8:30 a.m. (To be provided at the next regular
Board meeting.)
· Meeting scheduled June 24, 2013 at 8:30 a.m.
12. INTERGOVERNMENTAL MEETINGS
12.1. MWDOC Board - May 15, 2013 (Melton/Staff)
12.2. YL Planning Commission - May 15, 2013 (Melton)
12.3. OCWD Board - May 22, 2013 (Kiley)
12.4. YL City Council - May 21, 2013 (Collett)
13. BOARD OF DIRECTORS ACTIVITY CALENDAR
13.1. Meetings from May 24, 2013 - June 30, 2013
14. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is
excused during these discussions.
14.1. Conference with Legal Counsel – Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: ACWA/JPIA, et al. vs. Insurance Company of the State of Pennsylvania,
et al. (OC Superior Court - Case No. 00486884)
14.2. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section
54956.9 of the California Government Code Related to Line Break at 1301 North Rose
Drive, Placentia CA 92870
Number of Potential Cases: One
15. ADJOURNMENT
15.1. The next Regular Board of Directors Meeting will be held Thursday, June 13, 2013 at
8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non-exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District’s business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District’s internet
website accessible at http://www.ylwd.com/.
Accommodations for the Disabled
Any person may make a request for a disability-related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714-701-3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885-0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 7.1
AGENDA REPORT
Meeting Date: May 23, 2013
Subject:Minutes of the Board of Directors Regular Meeting held May 9, 2013
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Name:Description:Type:
050913_BOD_-_Minutes.doc BOD Mtg Minutes 05/09/13 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
5/23/2013
RK/RC 5-0
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MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, May 9, 2013, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The May 9, 2013 Regular Meeting of the Yorba Linda Water District Board of
Directors was called to order by President Melton at 8:30 a.m. The meeting was
held in the Board Room at the District’s Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Melton led the pledge.
3. ROLL CALL
DIRECTORS PRESENT STAFF PRESENT
Gary T. Melton, President Steve Conklin, Acting General Manager
Robert R. Kiley, Vice President John DeCriscio, Operations Manager
Michael J. Beverage Stephen Parker, Finance Manager
Ric Collett Annie Alexander, Executive Secretary
Phil Hawkins Cindy Botts, Management Analyst
Cheryl Kielty, Customer Service Rep II
Delia Lugo, Senior Accountant
Ken Mendum, Water Maintenance Superintendent
Damon Micalizzi, Public Information Officer
Carlos Moya, Accounting Assistant II
Matt Ostiz, Maintenance Worker I
Rachel Padilla, Customer Service Supervisor
Maria Trujillo, Accounting Assistant I
Rick Walkemeyer, SCADA Administrator
ALSO PRESENT
Brett Barbre, Director, Metropolitan Water District/ Municipal Water District of Orange Co.
Gene Hernandez, Councilmember, City of Yorba Linda
Eddy Beltran, Senior Counsel, Kidman Law LLP
Daniel Mole, Chair, YLWD Citizens Advisory Committee
Mike Moore
4. ADDITIONS/DELETIONS TO THE AGENDA
Mr. Conklin requested to add the following item to the agenda as there was a
need to take immediate action on this item and the need for action came to staff’s
attention subsequent to the agenda being posted.
14.2. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
City of Placentia Green Business Expo – May 18, 2013
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OCWD 80th Anniversary Legislative Reception – June 3, 2013
Recommendation: That the Board of Directors authorize Director
attendance at these events if desired.
Director Beverage made a motion, seconded by Director Collett, to add Item No.
14.2. to the agenda. Motion carried 5-0.
5. PUBLIC COMMENTS
Mr. Moore, a customer of the District, addressed the Board and thanked them for
their efforts in building redundancy in the water distribution system over the last
few years. He then expressed his concern regarding the vacant position of
General Manager and urged the Board to take action to fill this position and the
position of Assistant General Manager as soon as possible.
Director Barbre addressed the Board and provided an update on the current
water supply situation. He noted that the snow pack this year was very low and
fortunately, MWD had approximately 3.5M acre feet of water in storage. He also
mentioned that the MWD Board would soon be discussing the allocation of
additional revenue received due to increased water sales. He stated that he
would be advocating the use of these funds to supplement long-term
expenditures such as the OPEB Irrevocable Trust Fund and the PAYGo program
to help mitigate against future rate increases. Director Barbre then invited the
Board to attend the Orange County Water Summit on May 17, 2013.
President Melton thanked the MWD Board for their foresight in storing water for
such times when it isn’t as plentiful.
6. SPECIAL RECOGNITION
6.1. Recognition of Employees for Their Service to the District
Mr. Conklin noted that Mr. Lopez and Mr. Nottingham were unfortunately
unable to attend this meeting and would be recognized at another Board
meeting in the future.
Jorge Lopez, Maintenance Distribution Operator II (5 Years)
Cody Nottingham, Maintenance Distribution Operator II (5 Years)
Matt Ostiz, Maintenance Worker I (5 Years)
Mr. Mendum provided an overview of Mr. Ostiz’s work history and the
various certifications he has obtained.
Cheryl Kielty, Customer Service Representative II (15 Years)
Mr. Parker provided an overview of Ms. Kielty’s work history with the
District. Mr. Parker noted that Ms. Kielty had fielded an estimated
37,000 customer calls during her tenure.
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The Board and audience applauded Ms. Kielty and Mr. Ostiz for their
service. Mr. Conklin presented each of them with a pin commemorating
the number of years they had served the District.
Messrs. Mendum and Ostiz and Mmes. Kielty and Padilla left the meeting at this time.
6.2. Recognize Staff for Receipt of Distinguished Budget Presentation Award
for FY 2012/13 from the Government Finance Officers Association
Mr. Conklin recognized Messrs. Parker and Moya and Mmes. Botts, Lugo,
and Trujillo and thanked them for their work on the FY 2012/13 budget
document. Mr. Conklin noted that receipt of this award represented a
significant achievement for the agency and reflected the commitment of
the District and its staff to the highest principals of governmental
budgeting. This is the second year in a row that the District has been
presented with this award. The Board and audience applauded these
individuals for their efforts.
Mr. Moya and Mmes. Botts, Lugo and Trujillo left the meeting at this time.
7. COMMITTEE REPORTS
7.1. Citizens Advisory Committee
(Beverage)
Minutes of the meeting held April 22, 2013 at 8:30 a.m. were provided
in the agenda packet. Mr. Mole addressed the Board and provided a
report regarding matters discussed during the meeting including the
Committee’s structure and the possible adoption of bylaws. He noted
that there are currently 10 members actively serving on the Committee.
Originally there were 12 but one person recently resigned and the
other has not attended any meetings in some time. On a side note,
Mr. Mole suggested that the District provide some kind of formal
identification for its subcontractors so that the public can easily
ascertain that these individuals are performing work for the District.
Mr. Mole continued his report and briefly commented on a presentation
provided by staff during the meeting regarding the District’s public
relations efforts. He then requested feedback from the Board in
regards to the Committee’s role. Director Kiley commented on his
previous experience serving on the Committee and the responsibility of
its members to disseminate the information they were receiving out to
the District’s constituents.
Councilmember Hernandez spoke briefly and agreed with Mr. Mole’s
suggestion for identification of District subcontractors due to the
increase of burglaries in the community.
Director Beverage also commented on the Committee’s discussion
regarding their role and matters to be presented to them for review and
comment as well as the development of a brochure containing FAQs
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related to the District that will be made available for distribution by
Committee members.
Mr. Mole provided additional comments regarding the development of
bylaws or a code of conduct that would delineate the expectations of
members serving on the Committee.
Director Barbre spoke briefly about a brochure being developed by
MWDOC that will contain FAQs about water issues in Orange County.
This publication will be made available to the District for distribution to
its customers.
Next meeting is scheduled to be held May 20, 2013 at 8:30 a.m.
8. CONSENT CALENDAR
Director Collett made a motion, seconded by Director Kiley, to approve the
Consent Calendar. Director Collett abstained from voting on a payment made to
Placentia Disposal as listed on the Credit Card Summary in Item No. 8.4. as he
has a financial interest with the vendor. Motion carried 5-0.
8.1. Minutes of the Board of Directors Workshop Meeting held April 18, 2013
Recommendation: That the Board of Directors approve the minutes as
presented.
8.2. Minutes of the Board of Directors Special meeting held April 19, 2013
Recommendation: That the Board of Directors approve the minutes as
presented.
8.3. Minutes of the Board of Directors Regular Meeting held April 25, 2013
Recommendation: That the Board of Directors approve the minutes as
presented.
8.4. Payments of Bills, Refunds and Wire Transfers
Recommendation: That the Board of Directors ratify and authorize
disbursements in the amount of $605,622.15.
8.5. Progress Payment No. 1 for the Yorba Linda Blvd Pump Station Project
Recommendation: That the Board of Directors approve Progress
Payment No. 1 in the net amount of $80,197.10 to ECI, Inc. for
construction of the Yorba Linda Blvd Pump Station Project, Job No. 2008-
17B.
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8.6. Investment Report for Period Ending March 31, 2013
Recommendation: That the Board of Director’s receive and file the
Investment Report for the Period Ending March 2013.
9. ACTION CALENDAR
9.1. Approval of Change Order No. 1 for the 2012 Waterline Replacement
Phase II Project
Mr. Conklin explained that work was currently proceeding on construction
of this project. During excavation, the contractor discovered some very
wet soil conditions that required a more suitable backfill material than was
was previously specified. Also included in the Change Order are some
District-initiated changes related to the size and material of the pipeline.
Director Kiley stated that the Planning-Engineering-Operations Committee
had discussed this matter at its most recent meeting and recommended
Board approval. Mr. Conklin briefly responded to questions from the
Board related to the condition of the soil.
Director Kiley made a motion, seconded by Director Collett, to approve
Change Order No. 1 in the amount of $29,764.11 and no additional days
to TBU Construction Inc., for construction of the 2012 Waterline
Replacement Phase II Project, Job No. 2011-20. Motion carried 5-0.
9.2. Draft 2013 Water Quality Report
Mr. Conklin explained that the District is required by law to provide this
report to its customers on an annual basis. Historically, this notice had to
be mailed to each customer at a cost of approximately $9,000. The
restraints regarding delivery of this report were recently modified to allow
electronic distribution on the District’s website. This change in legislation
will result in a substantial cost savings for the District and its constituents.
A small number of reports will still be printed at a cost of $900 and will be
made available to those customers who might request one. Mr. Conklin
further noted that over 23,000 analyses were conducted during the
previous year and that the District had never received a violation. Director
Beverage stated that the Public Affairs-Communications-Technology
(PACT) Committee had reviewed the report at its most recent meeting and
the members were impressed with the opportunity for the District to save
additional money. Hard copies of the printed report will also be provided
to members of the Citizens Advisory Committee for reference and
distribution.
Director Beverage made a motion, seconded by Director Hawkins, to
approve the 2013 Water Quality Report and authorize staff to make this
report available on the District’s website pursuant to the new State and
Federal law regarding CCR’s electronic delivery. Motion carried 5-0.
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9.3. Implementation of a Consolidated Storage and Backup Solution
Mr. Conklin explained that this matter had also been presented to the
PACT Committee for consideration. It was being brought forward to the
Board at this meeting to allow enough time for installation of the hardware
and software before June 30, 2013 should the authorization be approved.
Mr. Conklin then summarized the benefits the package would provide the
District. Mr. Beltran noted that the total cost of the agreement needed to
be revised to indicate an amount not to exceed $76,000. This change
would allow for additional costs that may be incurred related to the
installation of some of the more difficult servers. Mr. Conklin and Mr.
Walkemeyer then responded to questions from the Board regarding the
potential need for these additional services, the location of the hardware
and backup data, and future plans for offsite data storage.
Director Collett made a motion, seconded by Director Hawkins, to
authorize the Acting General Manager to execute a Professional Services
Agreement with MR2 Solutions in an amount not to exceed $76,000.00,
for the hardware, software and installation costs for a Consolidated
Storage and Backup Solution. Motion carried 5-0.
Mr. Mole left the meeting at this time.
9.4. Award of Contract for Operations and Efficiency Study
Mr. Conklin explained that back in April, the Board had interviewed two
firms and selected Koff & Associates, Inc. to perform the study. Staff has
been working with the firm and legal counsel in preparing the agreement.
The kick-off meeting and initial interviews of Directors and staff have been
scheduled for June 4-5, 2013.
Director Beverage made a motion, seconded by Director Hawkins, to
approve a Professional Services Agreement with Koff & Associates, Inc.,
for preparation of an Operations and Efficiency Study, for a total fee not to
exceed $31,900, in accordance with the attached proposal, dated March
18, 2013, and updated project schedule dated April 23, 2013. Motion
carried 5-0.
9.5. Adopting a Public Investment Policy
Mr. Parker explained that the State of California recommended that the
District’s investment policy be reviewed and updated as necessary on an
annual basis. This year, staff desired to do a large scale revision based
on new guidance provided by the California Municipal Treasurer’s
Association. There would be no significant changes to authorized
investments. Legal counsel reviewed the revised policy and requested
some additional minor revisions. Mr. Parker responded to questions from
the Board regarding the District’s benefit received from belonging to and
accepting the suggested investment criteria of various financial
associations.
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Director Hawkins made a motion, seconded by Director Kiley, to adopt
Resolution No. 13-06 Setting Forth a Public Funds Investment Policy and
Rescinding Resolution No. 11-24. Motion carried 5-0 on a Roll Call vote.
10. DISCUSSION ITEMS
10.1. Well #18 Engine Overhaul
Mr. Conklin explained that in accordance with Resolution No. 13-03, staff
was required to inform the Board when it was necessary to perform non-
scheduled repairs to capital assets and the associated costs would be
charged to the District’s Maintenance Reserve Account. Mr. Conklin
reported that such work is currently needed for the natural-gas engine
powering Well 18. Mr. DeCriscio then provided the Board with additional
details regarding the work needed to get this well back on line. Mr.
Conklin and Mr. DeCriscio then responded to questions from the Board
regarding the cost estimate, time needed to complete the repair work and
previous repair work performed on the same engine.
11. REPORTS, INFORMATION ITEMS, AND COMMENTS
11.1. President’s Report
President Melton stated that he would like to recognize a District staff
member, Mr. Eduardo Gutierrez, for the assistance he provided to an
individual over the weekend. While it turned out that the person wasn’t a
District customer, Mr. Guiterrez made a great effort to provide any help
that he could.
Director Kiley commented on the opening of the new hardware store in
Yorba Linda and the District’s information booth and water station at
Costco’s Business Expo.
11.2. Directors’ Report
Anaheim Water Sustainability Campus Dedication Ceremony – May
7, 2013 (Kiley)
Director Kiley reported on his attendance at this event and noted
that the facility was open to the public.
11.3. Acting General Manager’s Report
Mr. Conklin reported that the District would be sponsoring a table at the
upcoming Orange County Water Summit and that 3 of the Directors and a
few members of staff and the Citizens Advisory Committee would be in
attendance. He further reported that the kick-off meeting for the
Operations & Efficiency study had been scheduled for June 4-5, 2013. In
addition, 2 training sessions regarding harassment prevention have been
scheduled for May 16, 2013. Construction is in progress for the two
projects on Richfield Road and Gun Club Road and a Request for
Proposals has been issued for design of the Fairmont Booster Station.
The public comment period for the Environmental Impact Report for the
District’s request for annexation to OCWD will end on May 17, 2013. And
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finally, the deadline for response from those public agencies contacted in
regards to their interest in purchasing or leasing the Plumosa property is
fast approaching (May 28, 2013).
11.4. General Counsel’s Report
Mr. Beltran stated that he did not have anything to report and that the
Closed Session would not be needed.
11.5. Future Agenda Items and Staff Tasks
Mr. Micalizzi addressed the Board regarding a news article related to the
proposed Esperanza Hills and Cielo Vista developments which contained
several misstatements associated with the District. He requested direction
from the Board in regards to a response.
Mr. Conklin noted that in order for the Board to provide direction related to
this matter, the Directors would need to take a vote to add it to the
agenda.
Director Beverage made a motion, seconded by Director Collett to add this
matter to the agenda. Motion passed 5-0.
Following discussion, Mr. Micalizzi was directed to formally respond to the
writer of the article.
Mr. Micalizzi left the meeting at this time.
12. COMMITTEE REPORTS
12.1. Executive-Administrative-Organizational Committee
(Melton/Kiley)
Next meeting is scheduled to be held May 21, 2013 at 4:00 p.m.
12.2. Finance-Accounting Committee
(Hawkins/Melton)
Minutes of the meeting held April 22, 2013 at 12:00 p.m. were
provided in the agenda packet.
Next meeting is scheduled to be held May 31, 2013 at 8:30 a.m.
12.3. Personnel-Risk Management Committee
(Collett/Beverage)
Minutes of the meeting held May 8, 2013 at 4:00 p.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled to be held May 14, 2013 at 4:00 p.m.
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12.4. Planning-Engineering-Operations Committee
(Kiley/Hawkins)
Minutes of the meeting held May 6, 2013 at 4:00 p.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled to be held June 6, 2013 at 3:00 p.m.
12.5. Public Affairs-Communications-Technology Committee
(Beverage/Collett)
Minutes of the meeting held May 7, 2013 at 4:00 p.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled to be held May 22, 2013 at 3:00 p.m.
12.6. YLWD-City of Placentia Joint Agency Committee
(Melton/Hawkins)
Next meeting is scheduled to be held June 17, 2013 at 9:30 a.m.
12.7. YLWD-City of Yorba Linda Joint Agency Committee
(Kiley/Beverage)
Minutes of the meeting held April 17, 2013 at 6:00 p.m. will be
provided at the next regular Board meeting.
Next meeting is scheduled to be held June 19, 2013 at 6:00 p.m.
12.8. YLWD-MWDOC-OCWD Joint Agency Committee
(Beverage/Melton)
Next meeting is scheduled to be held May 28, 2013 at 4:00 p.m.
13. INTERGOVERNMENTAL MEETINGS
13.1. MWDOC/MWD Workshop – May 1, 2013 (Melton/Staff)
Director Melton attended and commented on a presentation regarding the
Bay-Delta Conservation Plan which was provided at the meeting. Also
discussed was the uncertainty of the water bond.
13.2. OCWD Board – May 1, 2013 (Kiley)
Director Kiley attended but did not have any District related business to
report.
13.3. WACO – May 3, 2013 (Hawkins/Kiley)
Directors Hawkins and Kiley were unable to attend this meeting.
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13.4. YL City Council – May 7, 2013 (Kiley)
Director Kiley attended and commented on a presentation regarding
Southern California Edison’s advanced meter program. The firm
contracted to perform the City’s audit also provided a presentation
regarding the agency’s FY 2011/12 financial statements. Councilmember
Hernandez briefly commented on a proposed moratorium on planting pine
trees which was discussed during the meeting and responded to
questions from the Board regarding the City’s audit.
14. BOARD OF DIRECTORS ACTIVITY CALENDAR
14.1. Meetings from May 10, 2013 – June 30, 2013
The Board reviewed the activity calendar and made no changes.
Director Collett asked for confirmation of the date for the District facilities
tour as it wasn’t listed on the calendar. Mr. Conklin responded that the
tour had been scheduled for June 20, 2013.
14.2 CONFERENCES, SEMINARS, AND SPECIAL EVENTS
City of Placentia Green Business Expo – May 18, 2013
OCWD 80th Anniversary Legislative Reception – June 3, 2013
The Board briefly discussed each of the events. Director Kiley expressed
an interest in attending the Business Expo.
Director Beverage made a motion, seconded by Director Collett, to
authorize Director attendance at the City of Placentia Green Business
Expo if desired. Motion carried 5-0.
(No Closed Session was held.)
15. CLOSED SESSION
15.1. Conference with Legal Counsel – Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
State of Pennsylvania, et al (OCSC – Case No.
00486884)
15.2. Conference with Legal Counsel – Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code Related to Line
Break at 1301 North Rose Drive, Placentia CA 92870
Number of Potential Cases: One
11
16. ADJOURNMENT
16.1. The meeting was adjourned at 10:11 a.m. The next Regular Board of
Directors Meeting will be held Thursday, May 23, 2013 at 8:30 a.m.
Steve Conklin
Board Secretary
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: May 23, 2013 Budgeted:Yes
To:Board of Directors Cost Estimate:$1,043,511.74
Funding Source:All Funds
From:Steve Conklin, Acting General
Manager
Presented By:Stephen Parker, Finance Manager Dept:Finance
Prepared By:Maria Trujillo, Accounting
Assistant I
Subject:Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it when
they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of
disbursements for Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $1,043,511.74.
DISCUSSION:
The wire and major item on this disbursement list are as follows: A wire of $494,629.54 to MWDOC for
March water purchase; and, a check of $98,730.17 to ACWA/JPIA for June health premium. The balance
of $208,665.77 is routine invoices.
The Accounts Payable check register total is $802,025.48; Payroll No. 10 total is $241,486.26; and, the
disbursements of this agenda report are $1,043,511.74. A summary of the checks is attached.
STRATEGIC PLAN:
FR 1-F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a Timely
and Transparent Manner to the Board of Directors and Member Agencies
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi-monthly.
ATTACHMENTS:
Name:Description:Type:
CkReg52313_BOD.pdf Check Register Backup Material
13-CS_523.doc Cap Sheet Backup Material
13_CC_523.xls Credit Card Summary Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/23/2013
RK/RC 5-0
.
May 23, 2013
CHECK NUMBERS:
Void Checks 61210 and 61324 $ (55,806.61)
Computer Checks 61255—61329 $ 360,454.67
$ 304,648.06
WIRES:
W-51413 MWDOC $ 494,629.54
W-52013 Southern California
Edison $ 2,747.88
$ 497,377.42
TOTAL OF CHECKS AND WIRES $ 802,025.48
PAYROLL NO. 10:
Direct Deposits $ 155,677.71
Third Party Checks 5574—5583 $ 43,693.00
Payroll Taxes $ 42.115.55
TOTAL OF PAYROLL $ 241,486.26
----------------------------------------------------------------------------------------------------------------------
DISBURSEMENT TOTAL: $ 1,043,511.74
==================================================================
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF MAY 23, 2013
==================================================================.
Date Vendor Name Amount Description
04/30/13 Public Agency Risk 100.00 PARMA dues Knight
04/30/13 Westside Building Matl 437.41 Tapping bit
05/01/13 Wells Supply 9,900.14 WHS stock
05/01/13 The Home Depot 56.49 Paint and supplies
05/01/13 Staples 108.39 General office supply
05/01/13 Fullerton Paint 194.02 Marking blue caution
05/01/13 The Home Depot 238.08 Concrete
05/02/13 Keno's 27.19 Lunch/Discuss Personnel-GM Recruit
05/02/13 Lampost Pizza 28.62 Lunch/IT-HR training
05/02/13 C. Wells Pipeline 1,058.40 Safety coupling
05/02/13 Light Bulbs Etc 89.51 Light bulbs/facilities
05/02/13 The Home Depot 43.68 Extension chords/surge protectors
05/03/13 Answer One 657.59 Answering service
05/03/13 America's Instant Signs 708.00 Deposit/Signage
05/07/13 Esecuritytogo.com 1,281.55 Barracuda updates
05/07/13 WW Grainger 289.27 Light bulbs/facilities
05/07/13 Light Bulbs Etc 104.98 Light bulbs/facilities
05/08/13 Haaker Equipment Co 306.68 Repair CCTV cable
05/09/13 Staples 10.79 General office supply
TOTAL 15,640.79
Cal Card Credit Card
U S Bank
04/30/2013-05/09/13
TOTAL 15,640.79
ITEM NO. 7.3
AGENDA REPORT
Meeting Date: May 23, 2013 Budgeted:Yes
Total Budget:$1.12 M
To:Board of Directors Cost Estimate:$1.5 M
Funding Source:Water Capital
Reserves
From:Steve Conklin, Acting General
Manager
Account No:101-2700
Job No:2011-20
Presented By:Steve Conklin, Acting General
Manager
Dept:Engineering
Reviewed by Legal:No
Prepared By:Joe Polimino, Project Engineer CEQA Compliance:Exempt
Subject:Progress Payment No. 3 for the 2012 Waterline Replacement Project, Phase II
SUMMARY:
Work continues on construction of the 2012 Waterline Replacement Project, Phase II. The project
consists of replacing old waterlines and appurtenances in seven locations, ranging from 200 to
3,000 feet, with a total replacement length of approximately 6,700 feet.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 3 in the net amount of $15,532.50 to
TBU, Inc. for construction of the 2012 Waterline Replacement Project, Phase II, Job No. 2011-20.
DISCUSSION:
In accordance with the contract documents, TBU Inc. submitted a request for Progress Payment
No. 3, in the amount of $16,350.00 for completed work through April 30, 2013. During this period,
the contractor ground and overlaid the trench with asphalt on Tamarisk Dr., Fircrest Dr. and Pebble
Beach Lane. The contractor also completed mainline and services at the Ohio St. location. The
status of the construction contract with TBU Inc. is as follows:
The current contract is $1,359,300.11 and 370 calendar days starting February 1, 2013.
If approved, Progress Payment No. 3 is $16,350.00 (1.2% of the total contract amount), less
5% retention of $817.50 for a net payment of $15,532.50.
If approved, total payments to date including retention will be $534,350.00 (39.3% of the total
contract amount).
As of April 30, 2013, 89 calendar days were used (24.1% of the contract time).
Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress
Payment No. 3 is attached for your reference.
STRATEGIC PLAN:
SR 3-A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011-2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
The Board authorized the President and Secretary to execute a construction agreement in the
amount of $1,359,300.11 for the 2012 Waterline Replacement Project, Phase II with TBU Inc., on
November 21, 2012. The Board has approved two progress payments to date for this project, the
last of which was approved on April 25, 2013.
ATTACHMENTS:
Name:Description:Type:
TBU_Phase_II_Waterline_Progress_Pay_Request_3.pdf TBU Phase II Waterline Progress Pay Request 3 Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/23/2013
RK/RC 5-0
ITEM NO. 7.4
AGENDA REPORT
Meeting Date: May 23, 2013 Budgeted:N/A
To:Board of Directors
Funding Source:Developer Funded
From:Steve Conklin, Acting General
Manager
Account No:1/2-2600
Job No:201304
Presented By:Steve Conklin, Acting General
Manager
Dept:Engineering
Reviewed by Legal:N/A
Prepared By:Ariel Bacani, Engineering
Technician II
CEQA Compliance:N/A
Subject:Terms and Conditions for Water and Sewer Service with Brandywine Homes
SUMMARY:
Brandywine Homes is proposing to develop Tentative Tract Map (TTM) 17548 into 51 condominium
units on 5.12 acres. The project is located near the southeast corner of Eureka Avenue and Yorba
Linda Boulevard, as shown in the attached exhibit.
STAFF RECOMMENDATION:
That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with
Brandywine Homes, Job No. 201304.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee discussed this matter at its meeting held May 6,
2013 and supports staff's recommendation.
DISCUSSION:
The District has existing Zone 2 pipelines in Yorba Linda Boulevard and Eureka Avenue, which are
adequate in size and of sufficient pressure to serve the project. Staff will require the applicant to
extend the existing water main at Blair Drive to Eureka Avenue and provide a looped water system
from this extension to Yorba Linda Boulevard. The proposed development will also require the
abandonment of a 1927-installed 20-inch steel transmission line and the relocation of five
associated services.
The project is located within Drainage Area "2" of the District's Sewer Service Area. The District has
an existing sewer main in Eureka Avenue that is adequate in size to serve the project. The applicant
will need to extend the sewer main onto Blair Drive and
connect an existing house and the public sewer facilities within the proposed development.
The Terms and Conditions for Water and Sewer Service with Brandywine Homes are attached for
your consideration.
ATTACHMENTS:
Name:Description:Type:
201304_T_C.doc Terms & Conditions for Water & Sewer Service with
Brandywine Homes Agreement
201304_Exhibit.pdf Exhibit of Proposed Water & Sewer Improvements for
Brandywine Homes Exhibit
Approved by the Board of Directors of the
Yorba Linda Water District
5/23/2013
RK/RC 5-0
Date: MAY 23, 2013
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER AND SEWER SERVICE
NAME OF APPLICANT: BRANDYWINE HOMES
LOCATION OF PROJECT: SE CORNER OF EUREKA AVE. & YORBA LINDA BLVD.
TRACT NUMBER: TTM 17548 JOB NUMBER: 201304 LOT(S): 51
The applicant will be required to complete to the satisfaction of the District the following
items that have an “X” following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. l.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
Page 2 of 5
NAME OF APPLICANT: BRANDYWINE HOMES
LOCATION OF PROJECT: SE CORNER OF EUREKA AVE. & YORBA LINDA BLVD. – TTM 17548
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) X The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District’s approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or
later) for the Water facilities.
14) X The applicant shall complete an Application to and Agreement for Water
Service.
15) X The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) X The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) X The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
Page 3 of 5
NAME OF APPLICANT: BRANDYWINE HOMES
LOCATION OF PROJECT: SE CORNER OF EUREKA AVE. & YORBA LINDA BLVD. – TTM 17548
19) X The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the District’s Standard Specifications. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
20) X The applicant’s water facilities (on-site, within the private streets) shall be
District owned and maintained.
21) X The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) X The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) X The applicant shall install one (1) water Sampling Station(s) in conformance
with the District’s Standard Plans.
24) X The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) X The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) X All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) X The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) X The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) X The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) X The applicant shall install a pressure regulator in all dwellings that have
over 80 p.s.i. static water pressure in accordance with the appropriate
building codes.
31) X The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new dwellings.
Page 4 of 5
NAME OF APPLICANT: BRANDYWINE HOMES
LOCATION OF PROJECT: SE CORNER OF EUREKA AVE. & YORBA LINDA BLVD. – TTM 17548
32) X The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
33) X The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
34) X The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) X The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) X The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District’s Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
37) The applicant shall complete a Sewer Connection Application and Permit
for Sewer Service.
38) X The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) X The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) X The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant’s sewer facilities (on-site, within the private streets) shall be
District owned and maintained.
44) X The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District’s Plans and
Specifications.
Page 5 of 5
NAME OF APPLICANT: BRANDYWINE HOMES
LOCATION OF PROJECT: SE CORNER OF EUREKA AVE. & YORBA LINDA BLVD. – TTM 17548
45) X The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building
and Plumbing Codes of the appropriate agency having jurisdiction.
47) X The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall extend the existing water main at Blair Dr. to Eureka
Ave. and loop the proposed public water system from this extension to the
existing 16-inch transmission main at Yorba Linda Blvd., per approved
plans and District Specifications.
49) X The applicant shall abandon the existing 20-inch steel transmission main
and relocate five associated water services and meters, per approved plans
and District Specifications.
50) X The applicant shall extend the existing sewer main from Eureka Ave. onto
Blair Dr., and connect an existing house and the public onsite sewer system
within the proposed development, per approved plans and District
Specifications.
51) X The applicant shall complete a Sewer Connection Application and Permit
for Sewer Service for the existing house at 5112 Eureka Ave., Yorba Linda.
I hereby certify that the foregoing Terms and Conditions were approved at the May 23,
2013 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The
approved Terms and Conditions shall become void six (6) months from the approval date
if a formal Application To and Agreement with the Yorba Linda Water District for Water
and Sewer Service is not executed for the project under consideration.
Steve Conklin, P.E., Acting General Manager
EX.16"
YOI13A LINDA BLVD.
VICINITY MAP
11 NOT TO SCALE
NORTH
ECT
TION
PREPARED BY: EXHIBIT SCALE:
N.T.S.
YORBA LINDA WATER DISTRICT PROPOSED WATER AND SEWER IMPROVEMENTS DATE:
1717 E. MIRALOMA AVENUE
El FOR TRACT 17548 4/18/2013 PLACENTIA, CALIFORNIA 92870 BRANDYWINE HOMES FILENAME:
(714) 701-3100 J-201304
ITEM NO. 7.5
AGENDA REPORT
Meeting Date: May 23, 2013 Budgeted:N/A
To:Board of Directors
Funding Source:Developer Funded
From:Steve Conklin, Acting General
Manager
Account No:1-2600
Job No:201309
Presented By:Steve Conklin, Acting General
Manager
Dept:Engineering
Reviewed by Legal:N/A
Prepared By:Ariel Bacani, Engineering
Technician II
CEQA Compliance:N/A
Subject:Terms and Conditions for Water and Sewer Service with Pacific Development
Group II
SUMMARY:
Pacific Development Group II is proposing to develop a Buy Buy Baby store within the east end of
the Savi Ranch shopping center. The 1.83-acre project site is located west of the existing Kohl's
store at 23001 Savi Ranch Parkway, as shown in the attached exhibit.
STAFF RECOMMENDATION:
That the Board of Directors approve the Terms and Conditions for Water and Sewer Service with
Pacific Development Group II, Job No. 201309.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee discussed this matter at its meeting held May 6,
2013 and supports staff's recommendation.
DISCUSSION:
The District has an existing Zone 2, 10-inch water pipeline looped within the shopping center, and is
adequate in size and of sufficient pressure to serve the project site. The applicant requests to install
a double-check detector assembly for their fire suppression system and one water service for
commercial purposes.
The project site is located within the District's Sewer Service Area. The District has an existing
sewer main within the shopping center that is adequate in size to serve the proposed store. The
applicant requests to construct a sewer lateral onto a private sewer line that feeds into the public
sewer manhole.
The proposed Terms and Conditions for Water and Sewer Service with Pacific Development Group
II are attached for your consideration.
ATTACHMENTS:
Name:Description:Type:
201309_T_C.doc Terms & Conditions for Water & Sewer Service with
Pacific Development Group II Agreement
201309_Exhibit.pdf Exhibit of Proposed Water & Sewer Improvements for
Pacific Development Group II Exhibit
Approved by the Board of Directors of the
Yorba Linda Water District
5/23/2013
RK/RC 5-0
Date: MAY 23, 2013
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER AND SEWER SERVICE
NAME OF APPLICANT: PACIFIC DEVELOPMENT GROUP II
LOCATION OF PROJECT: WEST OF 23001 SAVI RANCH PKWY. – BUY BUY BABY STORE
TRACT NUMBER: N/A JOB NUMBER: 201309 LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an “X” following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. l.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1% Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
Page 2 of 5
NAME OF APPLICANT: PACIFIC DEVELOPMENT GROUP II
LOCATION OF PROJECT: WEST OF 23001 SAVI RANCH PKWY. – BUY BUY BABY STORE
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract/Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) X The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24-hour emergency telephone
number prior to the District’s approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or
later) for the Water facilities.
14) X The applicant shall complete an Application to and Agreement for Water
Service.
15) X The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) X The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) X The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
Page 3 of 5
NAME OF APPLICANT: PACIFIC DEVELOPMENT GROUP II
LOCATION OF PROJECT: WEST OF 23001 SAVI RANCH PKWY. – BUY BUY BABY STORE
19) X The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the District’s Standard Specifications. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
20) X The applicant’s water facilities (on-site) shall be Privately owned and
maintained.
21) X The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) X The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) The applicant shall install one (1) water Sampling Station(s) in conformance
with the District’s Standard Plans.
24) X The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) X The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) X All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) X The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) X The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) X The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) X The applicant shall install a pressure regulator in all dwellings that have
over 80 p.s.i. static water pressure in accordance with the appropriate
building codes.
31) X The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new dwellings.
Page 4 of 5
NAME OF APPLICANT: PACIFIC DEVELOPMENT GROUP II
LOCATION OF PROJECT: WEST OF 23001 SAVI RANCH PKWY. – BUY BUY BABY STORE
32) X The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
33) X The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
34) X The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) X The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) X The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District’s Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross-Connections.
37) X The applicant shall complete a Sewer Connection Application and Permit
for Sewer Service.
38) The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant’s sewer facilities (on-site) shall be Privately owned and
maintained.
44) The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District’s Plans and
Specifications.
Page 5 of 5
NAME OF APPLICANT: PACIFIC DEVELOPMENT GROUP II
LOCATION OF PROJECT: WEST OF 23001 SAVI RANCH PKWY. – BUY BUY BABY STORE
45) X The applicant shall adjust and raise to grade all public sewer manhole
covers within the limits of this project.
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building
and Plumbing Codes of the appropriate agency having jurisdiction.
47) The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall install one new water service and one new fire
protection line, per approved plans and District Specifications.
49) X The applicant shall install one new sewer lateral onto an existing private
sewer line, per approved plans and District Specifications.
I hereby certify that the foregoing Terms and Conditions were approved at the May 23,
2013 Regular Meeting of the Board of Directors of the Yorba Linda Water District. The
approved Terms and Conditions shall become void six (6) months from the approval date
if a formal Application To and Agreement with the Yorba Linda Water District for Water
and Sewer Service is not executed for the project under consideration.
Steve Conklin, P.E., Acting General Manager
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PREPARED BY: EXHIBIT IIBII SCALE:
N.T.S.
YORBA LINDA WATER DISTRICT PROPOSED WATER& SEWER IMPROVEMENTS DATE:
FOR 04/23/2013
El 1717 E. MIRALOMA AVENUE PACIFIC DEVELOPMENT GROUP II
PLACENTIA, CALIFORNIA 92870 BUY BUY BABY STORE FILENAME:
(714) 701-3100 J-201309
ITEM NO. 7.6
AGENDA REPORT
Meeting Date: May 23, 2013 Budgeted:Yes
Total Budget:$19,000
To:Board of Directors Cost Estimate:$19,000
Funding Source:All Funds
From:Steve Conklin, Acting General
Manager
Presented By:John DeCriscio, Operations
Manager
Reviewed by Legal:N/A
Prepared By:Harold Hulbert, Operations
Assistant
CEQA Compliance:N/A
Subject:Renewal of Uniform Contract
SUMMARY:
The District currently has a Supplier Contract agreement with Aramark, to supply uniforms, floor
mats and hand towels to the District. The current agreement expires on June 30, 2013 with no other
renewal options available within the contract. Aramark, who has been performing their contract
duties since July 2009, has submitted a request to renew the agreement for one additional year.
STAFF RECOMMENDATION:
That the Board of Directors authorize the Acting General Manager to make an addendum to the
current agreement as part of the District's Supplier Contract with Aramark. The new term of the
contract would be 12 months with service starting on July 1, 2013 and ending on June 30, 2014 with
a total estimated cost of $19,000.
COMMITTEE RECOMMENDATION:
The Planning-Engineering-Operations Committee discussed this item at its meeting held March 6,
2013 and supports staff's recommendation.
DISCUSSION:
The District's Maintenance and Supplier agreements include options for renewing the contract
without the District having to seek new proposals. Each contract agreement can be renewed up to
three times extending the total contract to four years. The District may extend this renewal beyond
the current terms of the contract with an addendum if both parties agree.
The District's current contract with Aramark ends on June 30, 2013. Aramark has provided superior
service compared with previous uniform contractors the District has used in the past. Therefore,
District staff asked Aramark if they would consider a one-year extension to the current contract.
Aramark sent an email to the District stating they wish to renew the contract for another year with a
price increase of 2% to the service cost. Service cost items are those related to the cost for lost,
damaged or changed items. Several factors that have lead to an increase in this cost, are new
employees hired, replacement of damaged uniforms and size changes.
The following chart provides what the District has paid in service cost through April 19, 2013 for the
current contract year. The chart also shows estimated cost though the end of the fiscal year and
how the 2% change would increase the service cost for next year.
Based upon these numbers, the District would only see an estimated increase of $28.41 to our
current cost. As of April 23, 2013 the District has paid $15,764.56 for the current fiscal year, of
which $1,420.69 was in service charges.
Staff estimates that the District will end the fiscal year with a cost of $19,518.03 for this contract, of
which $1,758.95 would be in service charges. Staff is estimating next's year budget for this contract
will be $19,000 for the period of July 1, 2013 through June 30, 2014.
Account
Current
Service
Charge
Est. Cost
for Year 2% Increase
Est. Service
Charge for
2013-2014
3040$43.12$53.39$0.86$54.25
4030$13.14$16.27$0.26$16.53
4040$13.14$16.27$0.26$16.53
5020$695.85$861.53$13.92$875.45
5030$158.55$196.30$3.17$199.47
5040$72.67$89.97$1.45$91.43
5050$135.61$167.90$2.71$170.61
5060$288.61$357.33$5.77$363.10
Totals$1,420.69$1,758.95$28.41$1,787.36
Approved by the Board of Directors of the
Yorba Linda Water District
5/23/2013
RK/RC 5-0
ITEM NO. 8.1
AGENDA REPORT
Meeting Date: May 23, 2013 Budgeted:No
To:Board of Directors Cost Estimate:$42,000
Funding Source:Water Operating
Fund
From:Steve Conklin, Acting General
Manager
Account No:1-5020-0730-00
Presented By:Steve Conklin, Acting General
Manager
Dept:Operations
Reviewed by Legal:N/A
Prepared By:Anthony Manzano, Senior
Project Manager
CEQA Compliance:N/A
Subject:Hidden Hills Rd Pipeline Emergency Repair Work
SUMMARY:
February 7, 2013, a leak was detected in the District's 12-inch diameter Hidden Hills Rd. pipeline,
near Starlight Dr. intersection. Operations Department staff attempted to repair the leak by first
isolating nearby valves. Because the existing valves were too far apart and inoperable, a temporary
repair was made and staff solicited bids for the repair work including installation of two new valves.
Staff reviewed bids and selected TBU, Inc. Staff recommends transferring $42,000 from Water
Reserves to Operations Maintenance Account to fully fund this work.
STAFF RECOMMENDATION:
That the Board of Directors authorize transfers not to exceed $42,000, from Water Capital Reserves
to Operations Maintenance Account 5020-0730-00, to fund $40,000 for the recently completed
emergency repair work and an estimated $2,000 to refurbish washed-out horse trail base material,
to be completed during June 2013, for a total current fiscal year amount of $42,000.
DISCUSSION:
February 7, 2013, a leak in Hidden Hills Rd. was reported. Operations investigated the leak and
discovered that it was occurring at the District's existing 12-inch diameter steel waterline
(constructed in 1988) within the horse trail along the westerly shoulder of Hidden Hills Road, near
the Starlight Dr. intersection. In accordance with standard operating procedures, staff immediately
started repair work by attempting to isolate the closest available valves - to limit the number of
customers that would be out of water service. Unfortunately, the existing isolation valves were far
apart and did not properly close. The only viable option was to temporarily repair the line and solicit
bids for a contractor to install new isolation valves, in addition to completing permanent waterline
repairs. Staff solicited informal bids for the waterline repair work and the lowest responsive bid was
submitted by TBU, Inc. (TBU). In addition, TBU was selected for the work because they're currently
mobilized at the District, completing the 2012 Waterline Replacement Project, we have their
insurance on file and they've been completing the work competently and satisfactorily.
As shown on the attached invoices, TBU completed the following two major work components:
1.Labor, Equipment and Materials required for Installation of a new 14X12-inch Tee along with
new 14-inch and 12-inch Butterfly Valves and Appurtenances, for $34,221.95.
2.Labor, Equipment and Materials required to install new Pipe and Fittings for Repair of the
leaking 12-inch diameter steel Waterline, for $5,478.68.
The total cost for the above, itemized work is $39,700.63. As discussed above, the City of Yorba
Linda will require the District to replace horse trial base material that will cost an estimated $2,000.
To reduce costs, TBU will complete the follow-up work when they're mobilized at this location next
month, completing Hidden Hills Rd. waterline improvements as part of the 2012 Waterline
Replacement Project. The Overall total estimate for this emergency repair effort is $42,000.
STRATEGIC PLAN:
SR 1-D: Strengthen Existing Emergency Operations Partnerships
ATTACHMENTS:
Name:Description:Type:
TBU_Hidden_Hills_Tee___Valve_Inst._05-08-13.pdf TBU Invoice - Tee & Valves Backup Material
TBU_Hidden_Hills_12-in._Waterline_Repair_05-08-
13.pdf TBU Invoice - 12" Waterline Repair Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/23/2013
PH/RK 5-0
ITEM NO. 8.2
AGENDA REPORT
Meeting Date: May 23, 2013 Budgeted:Yes
To:Board of Directors
Funding Source:All Water Funds
From:Steve Conklin, Acting General
Manager
Presented By:Steve Conklin, Acting General
Manager
Dept:Engineering
Reviewed by Legal:N/A
Prepared By:Derek Nguyen, Water Quality
Engineer
CEQA Compliance:N/A
Subject:2013 Public Health Goals Report
SUMMARY:
Attached is a copy of the District-prepared Public Health Goals Report. California law mandates that
the District prepare a PHG report every three years if any water quality measurements have
exceeded any PHG levels or Maximum Contaminant Level Goals(MCLGs). The report provides
information to the public about the occurrence of constituents in the public water supply, the health
risks associated with the contaminant, and the approximate cost to totally eliminate any trace of
contaminant regardless of how minimal the risk might be. PHG levels and MCLG levels are not
enforceable standards and no action to meet them is required.
STAFF RECOMMENDATION:
That the Board of Directors approve the 2013 Public Health Goals Report; authorize staff to Notice
the Public of its availability for review and comment; and schedule a Public Hearing to respond or
accept public comments, recommended for the regular Board meeting on June 27, 2013.
DISCUSSION:
California Code of Regulations' Health and Safety Code Section 116470 (b) mandates that the
District, as an agency with more than 10,000 service connections, prepare a Public Health Goals
Report commencing July 1, 1998 and thereafter, every three years if any water quality
measurements exceed any Public Health Goal levels or Maximum Contaminant Level Goal levels.
The law requires the Public Health Goals Report to address substances in the water that are above
Public Health Goals (PHGs) levels established by the California Office of Environmental Health
Hazard Assessment (OEHHA). For substances where OEHHA has not set a PHG, the United
States Environmental Protection Agency Maximum Contaminant Level Goals (MCLGs) apply. PHGs
and MCLGs are not enforceable standards and no action to meet them is required.
Only five (5) water constituents (total coliform, copper, arsenic, uranium and gross alpha) were
detected that exceeded their PHGs and MCLGs. It should be noted that none of the water
constituents detected exceeded the enforceable drinking water standards.
The law also requires the governing Board to officially accept the Public Health Goals report, notify
the public of its availability for review and hold a public hearing to respond to and/or accept public
comments.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors accepted and filed the 2010 Public Health Goals Report in a public hearing
conducted on June 24, 2010. On May 13, 2010 the Board of Directors approved the final draft of the
2010 Public Health Goals Report and authorized staff to notify the public of its availability for review
and comment.
ATTACHMENTS:
Name:Description:Type:
2013_Public_Health_Goals_Report_Draftl_04242013.pdf Draft 2013 Public Health Goals Report Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/23/2013
MB/RC 5-0
2013 PUBLIC HEALTH GOALS REPORT
Board of Directors
Gary T. Melton, President
Robert R. Kiley, Vice President
Michael J. Beverage, Director
Phil Hawkins, Director
Ric Collett, Director
Steve Conklin, P.E.
Acting General Manager
June 2013
Yorba Linda Water District I 1717. E. Miraloma Ave, Placentia CA 92870 I Tel 714.701.3000 I www.ylwd.com
2013 Public Health Goals Report 2 July 2013
Background
Provisions of the California Health and Safety Code Section 116470 (b) specify that
water utilities with more than 10,000 connections prepare a special report by July 1,
2013 if their water quality measurements have exceeded any Public Health Goals
(PHGs). PHGs are non-enforceable goals established by the Cal-EP ’sAOfficeAofA
Environmental Health Hazard Assessment (OEHHA). The law also requires that where
OEHHA has not adopted a PHG for a constituent, the water suppliers are to use the
Maximum Contaminant Level Goals (MCLGs) adopted by the USEPA. Only constituents
which have a California primary drinking water standard and for which either a PHG or
MCLG has been set are to be addressed.
There are a few constituents that are routinely detected in water systems at levels
usually well below the drinking water standards for which no PHG nor MCLG has yet
been adopted by OEHHA or USEPA including Total Trihalomethanes. These will be
addressed in a future required report after a PHG has been adopted.
IfAaAconstituentAwasAdetectedAinAtheADistrict’sAwaterAsupplyAbetweenA2010AandA2012AatAaA
level exceeding an applicable PHG or MCLG, this report provides the information
required by the law. Included is the numerical health risk associated with the M CL and
the PHG or MCLG, the category or type of risk to health that could be associated with
each constituent, the best treatment technology available that could be used to reduce
the constituent level, and an estimate of the cost to install that treatment if it is
appropriate or feasible.
Public Health Goals and Drinking Water Standards
To help keep drinking water safe, the California Legislature passed the Calderon-Sher
Safe Drinking Water Act of 1996. This law requires the California Department of Publ ic
Health (CDPH) to regularly test drinking water supplies and set drinking water standards
known as the Maximum Contaminant Levels (MCLs). The Act also requires the Office of
Environmental Health Hazard Assessment (OEHHA) to develop Public Health Goals for
contaminantsAinACalifornia’sApubliclyAsuppliedAdrinkingAwater:A Public water utilities with
more than 10,000 service connections are required to prepare a Public Health Goals
report by July 1, 1998 and every three years thereafter if any water quality
measurements exceed any of the Cal-EP ’sAPublic Health Goals (PHGs) or USEP ’sA
Maximum Contaminant Level Goals (MCLGs).
2013 Public Health Goals Report 3 July 2013
What is a Public Health Goal?
A PHG is the level of a chemical contaminant in drinking water that does not pose a
significant risk to health. PHGs are not regulatory standards; however, state law requires
CDPH to set drinking water standards for chemical contaminant as close to the
corresponding PHG as is economically and technically feasible.
In some cases, it may not be feasible for CDPH to set the drinking water standard for a
contaminant at the same level as the PHG. The technology to treat the chemicals may
not be available, or the cost of treatment may be very high. CDPH must consider these
factors when developing a drinking water standard. PHGs are non-enforceable goals
established by the California-EnvironmentalAProtectionA gency’sA(Cal-EPA) Office of
Environmental Health Hazard Assessment. The law requires that where OEHHA has not
adopted a PHG for a constituent, the water suppliers are to use the MCLGs adopted by
the United States Environmental Protection Agency (USEPA). Only constituents which
have primary drinking water standard and for which either a PHG or MCLG has been set
are to be addressed. Appendix 1 is a list of California’sAPHGsAandA ppendixA2AisAaAlistAofA
the Federal MCLGs. Included in the appendices are the test results for YLWD for the
years 2010-2012.
If a constituent was detected in the District’sAwaterAsupplyAfromAyears 2010 to 2012 at a
level exceeding an applicable PHG or MCLG, this report provides the information
required by law. Also included in this report is the numerical public health risk
associated with the PHG and/or MCLG, the category or type of risk to health that could
be associated with constituent, the best treatment technology available that could be
used to reduce the constituent level, and an estimate of the cost to install that
treatment, if appropriate and feasible.
The purpose of the law is to give water system customers access to informa tion on
levels of contaminants even below the enforceable mandatory drinking water standard
known as Maximum Contaminant Levels (MCLs). In addition, the law intends to provide
an idea of the cost to totally eliminate any trace of the contaminant from drin king water
regardless of how minimal the risk might be. The required report is unique to California.
How does OEHHA Establish a Public Health Goal?
The process for establishing a PHG for a chemical contaminant in drinking water is very
rigorous. OEHHA scientists first compile all relevant scientific information available,
whichAincludesAstudiesAofAtheAchemical’sAeffectAonAlaboratoryAanimalsAandAstudiesAofA
humans, who have been exposed to the chemical. The scientists use data from these
studies to perform a health risk assessment, in which they determine the levels of the
2013 Public Health Goals Report 4 July 2013
PHGs Set at Levels That
Protect Human Health
For carcinogens, OEHHA
establishes the PHG at the
“one-in-one-million”AriskA
level. At that level, not more
than one person in a
population of one million
people drinking 2 liters of
water daily for 70 years
would be expected to
develop cancer as a result of
exposure to that chemical.
For chemicals that cause
health effects other than
cancer, OEHHA sets the PHG
at a level that is not expected
to cause any toxic effects,
including birth defects and
chronic illness.
contaminant in drinking water that could be associated with various adverse health
effects. In performing the health risk assessment, OEHHA considers the following
factors:
Certain groups of people, such as pregnant women, young children, the elderly
or persons with pre-existing illnesses, who may be especially susceptible to the
chemical’sAadverseAeffects:ATheAPHGAmustAconsiderAhealthAeffectsAonAindividualsA
in these groups.
Accumulated effects of exposure to the chemical from other sources, such as
food, air and soil; as well as and other forms of drinking water, such as
showering.
TheAchemical’sApotentialAtoAinterfereAwithAbodilyAfunctionsAinAaAwayAthatA
increases the risk of chronic health problems, such as liver damage.
Possible synergistic effects from the combined exposure to the chemical in
question with other chemicals, which may further increase health risks.
When calculating a PHG, OEHHA uses all the information it has
compiled to identify the level of the chemical in drinking water
that would not cause significant adverse health effects in
people who drink that water every day for 70 years. OEHHA
assumes that an adult will drink two liters of water per day and
a child will drink one liter per day. OEHHA must also consider
any evidence of immediate and severe health effects when
setting the PHG.
Water Quality Data Considered
All of the water quality data collected by the District in the
years 2010, 2011, and 2012 for purposes of determining
compliance with drinking water standards were considered.
This data was also summarizedAinAtheADistrict’sAlatest 2013
Annual Water Quality Report, also known as Consumer
Confidence Report availableAonAtheADistrict’sAwebsite.
Guidelines Followed
The Association of California Water Agencies (ACWA) formed a
workgroup which prepared guidelines for water utilities to use
in preparing these newly required reports. The ACWA
guidelines were used in preparation of this report. No
guidance was available from state regulatory agencies.
2013 Public Health Goals Report 5 July 2013
Best Available Treatment Technologies and Cost Estimates
Both the USEPA and CDPH adopted what are known as Best Available Technologies
(BATs). BATs are the best known methods of reducing contaminant levels to below
MCL. Costs can be estimated for such technologies. However, since many PHGs and all
MCLGs are set much lower than the MCL, it is not always possible or feasible to
determine what treatment is needed to further reduce a constituent downward to or
near the PHG or MCLG, many of which are set at zero. Estimating costs to reduce a
constituent to zero is difficult, if not impossible, to verify by analytical means that the
level has been lowered to zero. Additionally, in some cases, installing treatment to try
and further reduce very low levels of one constituent may have adverse effects on other
aspects of water quality.
Constituents Detected That Exceed a PHG or MCLG
The following is a discussion ofAtheAconstituentsAthatAwereAdetectedAinAtheADistrict’sA
drinking water sources and water distributions system above the PHG, or if no PHG,
above the MCLG.
Total Coliform Bacteria
Total coliform (TC) bacteria are indicator organisms that indicate a potent ial microbial
water quality problem that requires confirmation follow-up sampling, testing, and
investigation. When the District receives a positive TC result from the contract
laboratory, a repeat sample set is immediately taken for a retest. In addition, the
disinfection procedures are reviewed and the sample collection site and the adjacent
section of the water distribution system are analyzed.
The MCLG for total coliform (TC) bacteria is zero percent (0%) of samples with
presence of coliform per month. The MCL for TC is not to exceed five percent (5%)
of positive or coliform-presence samples per month.
During the years 2010, 2011, 2012, combined staff and an independent certified testing
laboratory collected and analyzed from the District’s water distribution system an
average of 160 TC samples each month, for a total of 5778 samples over the last three
years.
From these 5778 samples, there were 6 which tested positive for TC. This equates to a 3-
year average monthly percentage of TC positive samples of 0.1%, which exceeds the
MCLG of zero percent (0%).
Factors that can produce positive TC test besides degraded water quality include, but are
not limited to, the weather and environmental conditions when samples are taken, and the
human factor associated with the collection methods, handling, and test procedures.
2013 Public Health Goals Report 6 July 2013
Numerical Health Risks
Because total coliform is only a surrogate indicator of the potential presence of
pathogens, it is not possible to state a specific numerical public health risk. While USEPA
normallyAsetsAMCLGsA“atAaAlevelAwhereAnoAknownAorAanticipatedAadverseAeffectsAonA
personsAwouldAoccur”,AtheyAindicateAthatAtheyAcannotAdoAsoA with coliforms.
Category of Risk to Public Health
The California Department of Public Health has determined that the presence of TC
bacteria is a possible health concern. TCs are common in the environment and are
generally not harmful themselves. State of California Health and Safety Code Section
64470(a)Astates.A“TheApresenceAofAtheseAbacteriaAinAdrinkingAwater,Ahowever,AgenerallyAisA
a result of a problem with water treatment or the pipes which distribute the water, and
indicates that the water may be contaminated with organisms that can cause disease.
Disease symptoms may include diarrhea, cramps, nausea, and possibly jaundice, and
any associated headaches and fatigue. These symptoms, however are not just
associated with disease causing organisms in drinking water, but may also be caused by
aAnumberAofAfactorsAotherAthanAyourAdrinkingAwater:”
Best Available Technology to Remove or Reduce the Presence of Total Coliform
The addition of disinfectants to the drinking water is the best available technology to
eliminate or reduce the presence of TC. The District disinfects with and monitors
chlorine levels at our sources and water system to assure that the water served is
microbiologically safe. The chlorine residual levels are carefully controlled to provide
the best health protection without causing the water to have undesirable taste and odor
or increasing the disinfection by-product level. This careful balance of treatment
processes is essential to continue supplying our customers with safe drinking water. In
addition, the District also has an effective cross-connection program, maintains positive
pipeline pressures, and, conducts a regular flushing program for water distribution
system dead-end mains. The District has already taken necessary steps associated with
best management practices and the best available technology for the prevention and
control of TC in our water distribution system.
Cost to Reduce the Level of Total Coliform to a Level at or below the MCLG
Since we are applying a disinfectant and conducting a thorough effort to eliminate and
prevent the presence of TC, it is not prudent to initiate additional treatment as proper
disinfection and frequent flushing programs have proven to be effective methods in
destroying possible TC contamination, therefore no estimate of cost has been included.
2013 Public Health Goals Report 7 July 2013
Copper
TheADistrict’sAwellAwaterAandAimportAwaterAsourcesAdoAnotAcont ain copper. Copper found
insideAhomesAisAaAchemicalAreactionAofAtheADistrict’sAwaterAwithAhouseholdAplumbingA
fixtures containing copper and brass.
There is no Maximum Contaminant Level for copper. United States Environmental
Protection Agency and the California Department of Public Health Notification Level for
copper is 1.3 milligrams per liter. The notification level for copper is measured at the
90th percentileAofAallAsamplesAtakenAfromAplumbingAfixturesAinsideAtheAcustomer’sAhome:
Lead and Copper tests are conducted once every 3 years as required by CDPH.
The California Office of Environmental Health Hazard Assessment has established a
Public Health Goal of 0.17 milligrams per liter. The District’s 90th percentile of all
samples taken from inside theAcustomers’AhousesAinA2012 sampling for copper is 0.48
milligrams per liter.
Category of Risk to Public Health
The Office of Environmental Health Hazard Assessment and the Department of Health
Services have determined the following risk for copper:
“BasedAonAhumanAdata,AtheAhealthAriskAcategoryAforAcopperAisAacuteAtoxicity:AA
Acute toxicity is adverse health effects that develop after a short -term exposure
to copper. Short term exposure to high levels of copper can temporarily cause
problemsAinAtheAgastrointestinalAsystem:”A
Numerical Health Risks
The Office of Environmental Health Hazard Assessment has determined that, in the case
of copper, there is no numerical public health risk associated with the Public Health
Goal. Numerical public health risks are not calculated for chemicals considered non-
cancer causing.
Best Available Technology
Both the U.S. Environmental Protection Agency and California Department of Public
Health adopt what are known as Best Available Technologies which are the best-known
methods of reducing contaminant levels to the Maximum Contaminant Level. Since
many of the Public Health Goals and Maximum Contaminant Level Goals are set much
lower than the Maximum Contaminant Level, it is not always possible or feasible to
determine what treatment is needed to further reduce a substance to or near the Public
Health Goal or Maximum Contaminant Level Goal.
2013 Public Health Goals Report 8 July 2013
Similar to lead, optimizing corrosion control is the best available technology to reduce
the level of copper in drinking water. This is achieved through effectively adjusting and
maintaining alkalinity, pH, and calcium hardness, and the addition of phosphate or silica -
based corrosion inhibitors, or a combination of all. Optimizing corrosion control also
includes an intensive process of collection and analyses of water quality data to
determine the effectiveness of corrosion control.
Arsenic
Arsenic is a naturally occurring element in the earth's crust and is very widely
distributed in the environment. All humans are exposed to small quantities of arsenic
(inorganic and organic) largely from food and to a lesser degree from drinking water and
air. Some edible seafood may contain higher concentrations of arsenic which is
predominantly in less acutely toxic organic forms.
YLWD’sAWellANo:A15Aslightly exceeds the 10 parts per billion (ppb) arsenic primary
drinkingAwaterAstandard,AtheAMCL:AACurrently,AWellANo:A15’sA3-year average arsenic level
is approximately 11.90 ppb. Other District wells have an average 1.84 ppb arsenic level.
Whenever in operation, staff blends Well 15 water with other District wells in
compliance with State Health approved blending plan. Blended well water served to our
customer has an arsenic level of about 3.46 ppb, which is well below the current not-to-
exceed level of 10 ppb arsenic MCL.
The California Office of Environmental Health Hazard Assessment has established a
Public Health Goal of 0.004 micrograms per liter or parts per billion (ppb).
Category of Risk to Public Health
The Office of Environmental Health Hazard Assessment has determined arsenic as a
carcinogen.
Numerical Health Risks
The Office of Environmental Health Hazard Assessment has a numerical cancer risk of
1 x 10-6 for the 0.004 ppb PHG, and 1 in four hundred for the EPA Maximum
Contaminant Level of 10 ppb. Note that, as previously described, cancer risk is stated in
terms of excess cancer per million (or fewer) population. The value of 1 x 10-6 means 1
excess cancer case per 1,000,000 people. (1 excess case means 1 person will get cancer
than if the population had not been exposed to the chemical.)
Best Available Technology to Remove or Reduce the Concentration of Arsenic and
Approximate Treatment Cost
2013 Public Health Goals Report 9 July 2013
Activated alumina, ion exchange, reverse osmosis, lime softening, coagulation/filtration
are the water treatment technologies available for achieving compliance with the MCL
for arsenic.
It would cost the District approximately $11.7 million dollars in capital cost excluding
annual operation and maintenance costs to reduce the arsenic levels of all its well water
to the PHG level of 0.004 ppb.*
* based on Golden State Water Co., Granular Ferric Oxide Resin, Arsenic removal, 600 gpm, 2
facilities, built in 2006 adjusted for 2013 dollars with estimated 3.5% annual inflation.
Uranium
Naturally occurring uranium is found in groundwater supplies as a result of leaching
from uranium-bearing sandstone, shale, and other rock formations. Uranium may also
be present in surface water, carried through runoff from areas with mining operations.
The Public Health Goal for uranium is 0.43 pico-Curies per liter (pCi/L), and the
Maximum Contaminant Level (MCL) is 20 pCi/L. The District’s average uranium level is
7.90 pCi/L. The levels detected were below MCL at all times.
Category of Risk to Public Health
The Office of Environmental Health Hazard Assessment has determined uranium as a
carcinogen.
Numerical Health Risks
The Office of Environmental Health Hazard Assessment has a numerical cancer risk of
1 x 10-6 for the 0.43 pCi/L PHG, and a cancer risk of 5 x 10-5 for the California Department
of Health Maximum Contaminant Level of 20 pCi/L. As previously described, 1 x 10-6
means 1 excess cancer case per 1,000,000 people; 5 x 10-5 means 5 excess cancer cases
per 100,000 people. (1and 5 excess cases mean 1 and 5 persons respectively will get
cancer than if the population had not been exposed to the chemical.)
Best Available Technology to Remove or Reduce the Concentration of Uranium and
Approximate Treatment Cost
Ion exchange, reverse osmosis, lime softening, coagulation/filtration are the
technologies available for achieving compliance with the MCL for uran ium. Using
reverse osmosis, it would cost the District about $48 million dollars in annualized
capital, and operation and maintenance cost to achieve the PHG level**.
2013 Public Health Goals Report 10 July 2013
** based on CH2M Hill Study, for a 1.0 mgd plant operated at 40% design capacity, October
1991 adjusted for 2013 dollars with estimated 3.5% annual inflation.
Gross Alpha
Radionuclides such as alpha in water supplies are from erosion of natural deposits. The
term radionuclide refers to naturally occurring elemental radium, radon, uranium, and
thorium with unstable atomic nuclei that spontaneously decay producing ionizing
radiation. Gross alpha is defined as the sum total of these radionuclides. Exposure to
ionizing radiation in concentrations exceeding the maximum contaminant level may
have carcinogenic (cancer causing), mutagenic (causing mutation of cells) or terat ogenic
(causing abnormalities in offspring) effects.
TheAEP ’sAMaximum Contaminant Level Goal (MCLG) for gross alpha particle is 0 and
the California Maximum Contaminant Level (MCL) is 15 pCi/L. The District’s average
level of gross alpha is 8.44 pCi/L. The levels detected were below MCL at all times.
Category of Risk to Public Health
Health risk category based on experimental animal testing data evaluated in the U.S.
EPA MCLG document and California MCL has determined gross alpha particle as a
carcinogen.
Numerical Health Risks
The USEP ’sAMCLGAfor Gross Alpha is zero (0) and a cancer risk of 1 x 10-3 for the
California Department of Public Health Maximum Contaminant Level of 15 pCi/L.
NOTE: Cancer Risk is defined as the theoretical 70-year lifetime excess cancer risk at a statistical
confidence limit. Actual cancer risk may be lower or zero. Cancer risk is stated in terms of
excess cancer per million (or fewer) population. The value of 1 x 10-3 means 1 excess cancer case
per 1,000 people. (1 excess case means 1 more person will get cancer than if the population had
not been exposed to the chemical.)
Best Available Technology to Remove or Reduce the Concentration of Gross Alpha
Particles and Approximate Treatment Cost
Similar to uranium, reverse osmosis, lime softening, and coagulation/filtration are the
water treatment technologies available for achieving compliance with the MCLG for
gross alpha. Removal and reduction could be achieved concurrently with uranium.
2013 Public Health Goals Report 11 July 2013
Yorba Linda Water District
meets 100% of all
enforceable drinking water
standards from the
California Department of
Public Health and the
United State
Environmental Protection
Agency.
Conclusion:
Drinking water provided by the Yorba Linda Water District meets 100% of all enforceable
State of California, Department of Public Health, and United States Environmental
Protection Agency primary drinking water standards.
The District also meets 96% of all the California Public Health Goals and 91% of the
Federal Maximum Contaminant Level Goals. Public Health Goal levels are not
enforceable water quality standards, and no action to meet them is mandated.
For total coliform bacteria, the staff does not recommend further action. The District
has already taken all steps associated with the best available technology and multi -
barrier approach for control and occurrence prevention of total coliform bacteria
including an effective cross-connection program, maintenance and monitoring of proper
disinfectant levels, regular water quality monitoring of wells and reservoirs, source water
protection, and maintenance of positive pipeline pressures throughout the distribution
system.
For copper, the District already has optimized
corrosion control, and the District’sAwater has been
found to be non-corrosive. Staff does not recommend
undertaking additional corrosion control efforts. It is
not recommended for two reasons: 1) the United
States Environmental Protection Agency and California
Department of Public HealthAclassifiedAtheADistrict’sA
system as having optimized corrosion control, and 2)
adding chemicals for more corrosion control will cause
other water quality problems. These could reduce the
effectiveness of the current disinfection process which could increase the presence of
total coliforms. In addition, contributing factors such as type and age of plumbing and
plumbing fixtures, point-of-use and point-of-entry water treatment devices, and electro-
chemical-induced pipe corrosionAcouldAchangeAtheAwaterAchemistryAinAcustomers’Ataps,
thus increasing water copper content.
For arsenic, the California Department of Public Health approved theADistrict’s blending
plan and performance requirements are being met to keep the level of arsenic below the
enforceable standard. Providing additional treatment for 100% removal to meet the
PHG would be cost-prohibitive.
2013 Public Health Goals Report 12 July 2013
For uranium and gross alpha particle, current methods of removal and disposal
technologies do not provide complete reduction to meet the level of the public health
goals at this time. In the future, if available removal technology can be achieved, the
District will explore and conduct the necessary studies and related costs to implement.
In summary, the drinking water served by the Yorba Linda Water District meets all
Federal and State drinking water standards set to protect public health. To further
reduce the levels of constituents identified in this report that are already significantly
below the health-based Maximum Contaminant Levels would require significant financial
investment. The effectiveness of the treatment processes to provide any significant
reduction in constituent levels at already low values is uncertain. The health protection
benefits of these hypothetical reductions are not clear and may not be quantifiable.
Furthermore, the funds that would be required for the additional treatment,
approximately $60 million, might provide greater public health protection benefits to the
District’sAcustomers if spent on improving other water system operation, surveillance,
and monitoring programs.
2013 Public Health Goals Report 13 July 2013
APPENDICES
2013 Public Health Goals Report 14 July 2013
Appendix 1
State of California Public Health Goals (PHGs)
Comparison with YLWD Water Quality
(Units are in milligrams per liter (mg/L), unless otherwise noted)
Constituent MCL State PHG
or MCLG
YLWD Test
Results
Imported Water
Results
Organic Chemicals – 22 CCR § 64444
Alachlor 0.002 0.004 ND ND
Atrazine 0.001 0.00015 ND ND
Bentazon 0.018 0.2 ND ND
Benzene 0.001 0.00015 ND ND
Benzo (a) pyrene 0.0002 0.000007 ND ND
Carbofuran 0.018 0.0017 ND ND
Carbon Tetrachloride 0.0005 0.0001 ND ND
Chlordane 0.0001 0.00003 ND ND
Chloro-ethylene (Vinyl Chloride) 0.0005 0.00005 ND ND
Cis-1,2-Dichloroethylene 0.006 0.1 ND ND
2,4-Dichlorophenoxyacetic acid (2,4-D) 0.07 0.07 ND ND
Dalapon 0.2 0.79 ND ND
Dibromochloropropane (DBCP) 0.0002 0.000007 ND ND
1,2-Dichlorobenzene (ortho) 0.6 0.6 ND ND
1,4-Dichlorobenzene (Para) 0.005 0.006 ND ND
1,1-Dichloroethane (1,1-DCA) 0.005 0.003 ND ND
1,2-Dichloroethane (1,2-DCA) 0.0005 0.0004 ND ND
1,1-Dichloroethene (1,1-DCE) 0.006 0.01 ND ND
2013 Public Health Goals Report 15 July 2013
Constituent MCL State PHG
or MCLG
YLWD Test
Results
Imported Water
Results
Dichloromethane 0.005 0.004 ND ND
1,2-Dichloropropane 0.005 0.0005 ND ND
1,3-Dichloropropene 0.0005 0.0002 ND ND
Di (2-ethylhexyl) adipate 0.4 0.2 ND ND
Di (2-ethylhexyl) pthalate (DEHP) 0.004 0.012 ND ND
Dinoseb 0.007 0.014 ND ND
Diquat 0.02 0.015 ND ND
Endothall 0.1 0.58 ND ND
Endrin 0.002 0.0018 ND ND
Ethylbenzene 0.3 0.3 ND ND
Ethylbenzene Dibromide (EDB) 0.00005 0.00001 ND ND
Glyphosate 0.7 1 ND ND
Heptachlor 0.00001 0.000008 ND ND
Heptachlor Epoxide 0.00001 0.000006 ND ND
Hexachlorobenzene 0.001 0.00003 ND ND
Hexachlorocyclopentadiene 0.05 0.05 ND ND
Lindane 0.0002 0.000032 ND ND
Methoxychlor 0.03 0.03 ND ND
Methyl Tertiary Butyl Ether (MTBE) 0.013 0.013 ND ND
Monochlorobenzene 0.07 0.2 ND ND
Oxamyl 0.05 0.05 ND ND
Pentachlorophenol (PCP) 0.001 0.0004 ND ND
2013 Public Health Goals Report 16 July 2013
Constituent MCL State PHG
or MCLG
YLWD Test
Results
Imported Water
Results
Picloram 0.5 0.5 ND3 ND
Silvex (2,4,5-TP) 0.05 0.025 ND ND
Simazine 0.004 0.004 ND ND
1,1,2,2-Tetrachloroethane 0.001 0.0001 ND ND
Tetrachloroethylene (PCE) 0.005 0.0006 ND ND
Thiobencarb 0.07 0.07 ND ND
Toluene 0.15 0.15 ND ND
Toxaphene 0.003 0.00003 ND ND
Trans-1,2-Dichloroethylene 0.01 0.06 ND ND
1,2,4-Trichlorobenzene 0.005 0.005 ND ND
1,1,1-Trichloroethane (1,1,1-TCA) 0.2 1.0 ND ND
1,1,2-Trichloroethane (1,1,2-TCA) 0.005 0.0003 ND ND
Trichloroethylene (TCE) 0.005 0.0008 ND ND
Trichlorofluoromethane (Freon 11) 0.15 0.7 ND ND
Trichlorotrifluoroethane (Freon 113) 1.2 4 ND ND
Xylenes (sum of isomers) 1.75 1.8 ND ND
Inorganic Chemicals – 22 CCR § 64431
Aluminum 1 0.60 0.004 ND
Antimony 0.006 0.02 ND ND
Arsenic 0.01 0.000004 0.0034 .0015
Barium 1 2 ND ND
Beryllium 0.004 0.0001 ND ND
2013 Public Health Goals Report 17 July 2013
Constituent MCL State PHG
or MCLG
YLWD Test
Results
Imported Water
Results
Cadmium 0.005 0.00004 ND ND
Copper (customer’s tap: 90th percentile)5 1.3 0.17 0.48 ND
Cyanide 0.15 0.15 ND ND
Fluoride 1.4 to 2.4 1 0.4 0.15
Lead (at-the-tap: 90th percentile) 0.015 0.002 ND ND
Mercury 0.002 0.0012 ND ND
Nickel 0.1 0.012 ND ND
Nitrate as Nitrate 45 45 14 2
Nitrite as Nitrogen 1 1 ND ND
Thallium 0.002 0.0001 ND ND
Radiological Chemicals – 22 CCR § 64441 and 64443
Uranium6 20 0.43 7.90 2.43
Abbreviations:
1. MCL – Maximum Contaminant Level
2. MCLG – Maximum Contaminant Level Goal
3. ND – Not Detected
4. YLWD – Yorba Linda Water District (Groundwater Source)
Notes:
1. PHG – Public Health Goals, established by the California Office of Environmental Health Hazard
Assessment. PHGs are the estimated levels of substances in drinking water that pose no significant health
risks to individuals including the most sensitive sub-populations, consuming 2 liters of water daily over a
period of 70 years.
2. MCLs are enforceable standards established by the California Department of Public Health and the U.S.
Environmental Protection Agency. For lead and copper, Notification Levels are listed.
3. Data shown in Orange indicates exceeding PHG levels, but is well below the health-based MCLs.
4. mg/L – milligrams per liter (equivalent to parts per million)
5. 90th percentile – the lead or copper level at the 90th percent of all samples collected and arranged in an
increasing order in accordance with the guidelines established by the Federal and State Lead and Copper
Rule. These samples were collected inside at homeowner’sAtaps:
6. All units pCi/L, Pico Curies per Liter (0.9 pCi = 1 microgram)
2013 Public Health Goals Report 18 July 2013
Appendix 2
Federal Maximum Contaminant Level Goals (MCLGs)
Comparison with YLWD Water Quality
(Units are in milligrams per liter (mg/L), unless otherwise noted
Constituent MCL State
PHG or
MCLG
YLWD
Test
Results
Imported
Water
Results
Organic Chemicals
Acrylamide TT9 0 ND ND
Bromate 0.01 0 ND ND
Chlorite 1 0.8 ND ND
Dioxin (2,3,7,8 – TCDD) 3 x 10-8 0 ND ND
Epichlorohydrin TT9 0 ND ND
Molinate 0.02 NS ND ND
Polychlorinated Biphenyls (PCBs) 0.0005 0 ND ND
Styrene 0.1 0.1 ND ND
Trihalomethanes, Total (TTHMs) 0.100 NS 0.054 0.054
Inorganic Chemicals
Asbestos, in fibers / liter 7 million 7 million waived by
CDPH7
Not Required
Chromium (Total) 0.05 withdrawn ND ND
Selenium 0.05 0.05 ND ND
Microbiological
Coliform (% positive samples/month) 5% zero 0.1%8 0.06%
Cryptosporidium TT9 zero NR ND
2013 Public Health Goals Report 19 July 2013
Constituent MCL State
PHG or
MCLG
YLWD
Test
Results
Imported
Water
Results
Giardia Lamblia TT9 zero NR ND
Legionella TT9 zero NR NA
Viruses TT9 zero NR ND
Radiological11
Alpha Activity, Gross 15 010 8.44 3.00
Beta Activity, Gross 50 NS NR 4.13
Radium 226 & 228, Total 5 010 ND ND
Strontium 90 8 NS NR ND
Tritium 20,000 NS NR ND
Abbreviations:
1. MCL – Maximum Contaminant Level
2. MCLG – Maximum Contaminant Level Goal
3. ND – Not Detected
4. YLWD – Yorba Linda Water District (Groundwater Source)
5. CDPH – California Department of Public Health
Notes:
1. MCLGs – Maximum Contaminant Level Goals are estimates of levels of contaminants in drinking water, below which
there are no known or expected health risks. These levels are set by the United States Environmental Protection
Agency
2. Maximum Contaminant Levels are enforceable standards established by the California Department of Public Health
and the U.S. Environmental Protection Agency
3. Data shown in Orange indicates exceeding PHG levels, but is well below the health-based MCLs.
4. mg/L – milligrams per liter (equivalent to parts per million)
5. NS – Not Set
6. NR – Not Required
7. Monitoring is waived by California Department of Public Health, because District water sources are not susceptible to
asbestos contamination.
8. District’s highest monthly percentage of coliform positive in the water distribution samples from 2010-2012
9. TT – Treatment Techniques are the water treatment processes and methods required by the California Department of
Public Health and Environmental Protection Agency under the Surface Water Treatment Rule in lieu of establishing a
Maximum Contaminant Level. The processes and methods are intended to reduce and/or eliminate the contaminants
in drinking water.
10. Effective 12/08/03
11. All units pCi/L, Pico Curies per Liter (0.9 pCi = 1 microgram)
ITEM NO. 8.3
AGENDA REPORT
Meeting Date: May 23, 2013
To:Board of Directors Cost Estimate:$130,000
From:Steve Conklin, Acting General
Manager
Presented By:Gina Knight, HR/Risk Manager Dept:Human
Resources/Risk
Management
Prepared By:Gina Knight, HR/Risk Manager
Subject:Approval for Full-Time Safety and Training Coordinator Position
SUMMARY:
At the April 18 Budget Workshop, the Board asked staff to further investigate the cost and benefit of
the proposed Safety and Training Coordinator position, and to bring its findings back through the
Personnel-Risk Management Committee for further consideration.
STAFF RECOMMENDATION:
That the Board of Directors approve a full-time Safety and Training Coordinator position for FY
2013/14.
COMMITTEE RECOMMENDATION:
The Personnel-Risk Management Committee considered this item at its meeting on May 8, 2013
and supports the staff recommendation.
DISCUSSION:
Since 2006, ACWA-JPIA has recommended that the District budget for a full-time Safety
Compliance position. Although the District currently manages and reacts to keep existing programs
up to date, a dedicated Safety position would allow the District to work pro-actively and develop a
uniform safety culture throughout the District.
At present, the District has a professional services agreement with the Aspen Risk Management
Group for safety consultant services. The Safety Consultant works two days per month. The time is
spent developing policies/procedures and assessing our most pressing safety concerns.
The District's culture requires an in-house person who will be perceived as a team player not an
outsider. This individual will have the responsibility and authority to make safety culture changes
and enforce safety policies. The role of the Safety and Training Coordinator will be to break through
any existing barriers to create an outstanding safety culture. No outside consultant will take on the
liability nor be perceived by District staff as accepting the overall responsibility of safety that an on-
staff person would have. A consultant can only advise the District on what tasks should be
completed/conducted to provide a safer work environment and to be in compliance with state and
federal rules and regulations.
The following is a list of what is expected from a full-time safety position:
Build positive relationships with employees towards safety;
Implement programs and policies proactively versus reactively;
Provide in-house training/re-training for specific safety needs;
Continuously update and manage programs;
Conduct audits to assure compliance;
Administer the District's Emergency Preparedness Plan
Perform incident investigations to determine cause and corrective actions;
Perform facility inspections;
Monitor subcontractor performance;
Develop training courses;
Conduct toolbox meetings;
Work with WEROC on emergency response;
Coordinate and conduct District emergency preparedness drills;
Coordinate with other agencies to develop mutual aid;
Act as the safety officer as part of the Incident Command System.
Originally this position was proposed to be budgeted for six months, with the anticipation that it
would be filled in January 2014. In addition, it was previously proposed that the Budget would
include funding for six months of continued Safety Consultant Services from the Aspen Group (July
2013 through December 2013 at a cost of $40,000). Under this scenario, the total for both the
Safety position and Safety Consultant services would equal $105,000.
The PRS Committee considered the above and noted that for an additional $25,000, the District
could have a full-time Safety position budgeted for twelve months at a cost of $130,000. The District
would benefit from having a full-time person at work every day in comparison to the Consultant that
would be at the District two days per month. This proposal includes deleting the six-months of
Safety Consulting Services.
Attached is a copy of the proposed Safety and Training Coordinator job description.
ATTACHMENTS:
Name:Description:Type:
Safety_and_Trainig_Coordinator_5-2013-final.doc Safety and Training Coordinator Position Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
5/23/2013
RC/MB 4-1
PH voted No.
YORBA LINDA WATER DISTRICT
Revised: May 2013
SAFETY AND TRAINING COORDINATOR
(At-Will Exempt)
DEFINITION
Under direction of the Human Resources Manager, performs a variety of professional
level duties involved in the development, implementation and coordination safety and
training programs, safety/environment management and emergency management
programs, coordinates loss prevention duties including identifying, evaluating,
controlling, and minimizing potential hazards and injuries to District employees and
property; administer and coordinate the District’s Injury and Illness Prevention
Program, Hazardous Substance Management and Emergency Response Programs.
CLASS CHARACTERISTICS
This class is distinguished from other classes in the Human Resources job family by
the incumbent’s specialization in occupational health and safety and related risk
management functions. This position is responsible for District Safety Programs in
compliance with federal and state laws and regulations and in a manner consistent
with current environmental, safety and health regulations and best practices. The
incumbent in this classification is expected to manage, coordinate, supervise and
develop major and complex safety and environmental programs on a District wide
basis; coordinate the overall safety programs for various departments with diverse
operations.
EXAMPLES OF DUTIES
The duties listed below are illustrative only and are not meant to be a complete and
exhaustive listing of all of the duties and responsibilities of this classification.
• Researches, develops and implements safety programs in areas such as
accident investigation and prevention, motor vehicle safety, confined space,
hearing conservation, emergency action plans hazard communications,
ergonomics, environmental recycling and control of various Occupational
Safety and Health Administration (OSHA) and Department of Environmental
Quality (DEQ) mandated programs.
• Develops policies, writes procedures and disseminates information.
Departmental level safety programs are coordinated with the input from the
Human Resources Manager and General Manager.
Safety and Training Coordinator
Page 2
• Develops resources and presents a variety of safety /environmental training
programs. Makes arrangements for outside instructors as needed or media and
maintains a multi-media safety, training and environmental compliance library.
• Evaluates employee accident and injury reports, recommends remedial action
and follows up to ensure action is taken; responds to employee and manager
questions regarding safe work practices and environmental hazards.
• Collects and maintains appropriate accident and injury statistics, regulatory
documentation, records and other data desirable by District management.
Maintains training attendance records. Develops and presents reports as
needed.
• Performs facility, work site and equipment inspections; required accident or
incident investigations; awareness campaigns; work site interviews and
regulatory discussions; data analysis to identify trends; performs research and
designs specific training or other corrective action plans.
• Works with supervisors and managers on safety issues and employee request
for assistance on a variety of safety and risk/accident prevention concerns.
Independently conducts difficult inspections or audits and reviews all final
reports or corrective actions before implementation.
• Designs and coordinates newsletters, safety communications and periodic
special events, activities and awareness campaigns. Administers, coordinates
and conducts safety and health committee meetings.
• Manages the District’s Federal Highway Administration (FHWA) Drug and
Alcohol Testing compliance program; coordinate with DMV Pull Notice program
and administers the DL-170 Commercial Driver’s Licensing Program and
instruct staff on defensive driving procedures.
• Prepares and implements budget for safety related equipment issues; advises
on the development of specifications for the purchase of safety and safety-
related equipment.
• Plans, develops and coordinates responses to multi-hazard emergency or
disaster conditions involving earthquakes, hazardous materials, flooding,
reservoir and high pressure pipeline failures.
• Coordinates with other agencies to develop mutual aid and emergency
response procedures.
• Researches, analyzes and develops District emergency response procedures
and hands on drills.
Safety and Training Coordinator
Page 3
• Serves as liaison with government regulators conducting audits of District
facilities.
QUALIFICATIONS
The level and scope of the knowledge and skills listed below are related to
experience, proficiency and complexity of work activities as specified under Class
Characteristics.
Knowledge Of:
• Principles, policies, practices and methods for developing and administering an
employee health and safety program.
• Federal and State safety regulations such as OSHA and related requirements.
• Adult learning training methods and ability to develop and present effective
employee training programs and materials.
• Statistical and trend analysis.
• Computer applications, such as MS word, EXCEL, and related software
pertaining to safety training and environmental compliance.
• Methods and practices for conducting accident and work place safety audits
and investigations.
Abilities:
• Ability to analyze, evaluate, organize and draw conclusions from statistical
data.
• Assess and evaluate most workplace situations and hazards and recommend
appropriate corrective measures or strategies.
• Conduct effective employee training programs.
• Uses a personal computer and standard word processing and spreadsheet
related software (i.e. Word, Excel, Access, PowerPoint, and/or related
packages).
• Communicate effectively, verbally and in writing; prepares clear and concise
investigative reports and other materials.
• Establishes and maintains effective working relationships with those contacted
in the course of work.
Safety and Training Coordinator
Page 4
• Respond to emergency and problem circumstances in a calm, organized,
effective manner, dealing as necessary with conflict, to arrive at an effective
course of action.
• Ensure compliance with appropriate safety practices and regulations.
Essential Functions of Job
• Must be able to communicate effectively, both verbally and in writing.
• Regularly uses a telephone for communication.
• Uses office equipment such as computer terminals, copiers, and fax machines.
• Sits for extended time periods up to 8 hours per day as needed.
• Regularly required to stoop, stand, bend, sit and walk and go up and down
stairs.
• Ability to occasionally lift 15-40 pounds when conducting field investigations
and safety audits.
Desirable Qualifications:
A combination of formal education and field safety responsibilities is preferred such
as:
Education: Equivalent to graduation from a two year college with major coursework
in Occupational Safety, Industrial Hygiene, Environmental Science or a closely related
field. An advanced degree is desirable.
Experience: At least five (5) years of progressively responsible experience in
developing or administering employee health and safety programs for similar
organizations or government entities.
Other Requirements:
Driver’s License: Possession of a valid California Class C driver’s license is desired
at the time of appointment. Failure to obtain or maintain such required license(s) may
be cause for disciplinary action. Individuals who do not meet this requirement due to a
physical disability will be considered for accommodation on a case-by-case basis.
Possession and proof of a good driving record as evidenced by freedom from multiple
or serious traffic violations or accidents for at least two (2) years duration.
Certification: The following certificates are desired but not required:
Safety and Training Coordinator
Page 5
• Certification by the Department of Labor as an outreach trainer on Fed OSHA
standards for construction and general industries.
• Certified Safety Professional (CSP) or Certified Industrial Hygienist (CIH)
and/or Certification Occupational Health and Safety Technician (OHST).
• Hazwoper Emergency Response Certificate
• COSS – Certified Occupational Safety Specialist
• Competent Person Certificate – Trenching/Shoring
Approved by the following:
__________________________________________
Department Manager Date
.
__________________________________________
Human Resources Manager Date
ITEM NO. 9.1
AGENDA REPORT
Meeting Date: May 23, 2013
Total Budget:$39.8 M
To:Board of Directors
Funding Source:All Funds
From:Steve Conklin, Acting General
Manager
Presented By:Stephen Parker, Finance
Manager
Dept:Finance
Prepared By:Stephen Parker, Finance
Manager
Subject:Proposed Budget for FY 2013/14
SUMMARY:
Attached for the Board's review and consideration is the District's Budget for FY 2013/14. The
Budget allocates employee and financial resources to accomplish the District's mission and vision
statements. It presents a framework and financial plan for responsibly carrying out the programs
and capital projects that administer, operate, maintain, protect, and replace the assets required to
provide a safe and reliable public water and sewer system.
DISCUSSION:
The Letter of Transmittal provides an overall summary of the FY 2013/14 Budget. In general, this
budget identifies $39.8 million in total outlay this next fiscal year, including $27.8 million in total
expenses, $6.9 million in depreciation and $5.1 million for capital projects.
Offsetting the $27.8 million in total expenses is $31.8 million in anticipated revenue, resulting in a
gain of $4.0 million. This anticipated revenue includes a pass-through increase in variable water
costs as well as the second year of a three-year rate increase on the monthly meter charge. The
Board remains consistent in its decision to not fully fund depreciation expense and the budget
reflects this decision. Therefore, the District will operate with a planned net deficit of $2.9 million,
despite the budgeted gain of $2.5 million in revenue versus operating expenses for FY 2012/13. On
an cash basis, the District's operating budget will fully fund the Financial Reserves Policy annual
funding recommendations, with $2.1 million being generated towards reserves in the Water Fund,
and $500,000 being generated in the Sewer Fund.
Attached to this report is the draft Budget for FY 2013/14, for discussion, review and Board
comments prior to consideration for adoption by the Board, which is scheduled on June 13, 2013.
STRATEGIC PLAN:
FR 1-B: Prepare a High Level Annual Budget Document and Comprehensive Annual Financial
Report and Compete for Recognition by the Government Finance Officers Association
PRIOR RELEVANT BOARD ACTION(S):
Each standing committee reviewed the section of the budget that falls under that Committee's
jurisdiction. The Board of Directors reviewed the preliminary budget summary for FY 2013/14 at a
special workshop held on April 18, 2013.
ATTACHMENTS:
Name:Description:Type:
FY_2013-14_Budget_Document-_Draft.pdf Backup Material Backup Material
DRAFT
Annual Operating Budget
For the Fiscal Year Ending 2014
Yorba Linda Water District FY 2013/14 Budget
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Page Intentionally Left Blank
Yorba Linda Water District FY 2013/14 Budget
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Table of Contents
LETTER OF TRANSMITTAL 6
BUDGET OVERVIEW
Resolution 12-14 Adopting FY 2013/14 Budget 14
GFOA Distinguished Budget Award FY 2012/13 15
Mission & Vision Statement 16
Core Values Statement 17
Strategic Goals Statement 18
Strategic Plan 19
Profile of the District 30
Board of Directors & Executive Staff 31
Organizational Chart 32
Personnel Trends by Position 33
Personnel Trends by Department 36
Financial Policies & Goals 37
Basis of Budgeting & Accounting 39
Budget Controls 39
Budget Process 41
Budget Calendar 42
Revenue Assumptions 43
Cost Allocation 47
Chart of Major Funds Structure 47
Rate History 48
Average Residential Monthly Bill by Year 49
Demographics 51
Ten Largest Customers Most Recent and Ten Years Ago 53
FINANCIAL SUMMARIES
Total Revenue and Expenses (Water & Sewer) 55
Total Revenue and Expenses (Water) 57
Total Revenue and Expenses (Sewer) 59
Total Revenues by Fund 61
Total Expenses by Fund 62
Total Expenses by Category 63
Five Year Cost Comparison 63
Variable Water Cost Expenses 64
Reserves and Funding Sources 65
Five Year Financial Projections 67
Fund Balance History 73
Debt Administration 74
Employees per Capita 75
Residential Meter Charge Comparison 76
Yorba Linda Water District FY 2013/14 Budget
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CAPITAL PROJECTS
Capital Improvement Plan 79
Capital Projects Summary 81
Vehicle Equipment and Capital Outlay 85
DEPARTMENT SUMMARIES
Board of Directors 89
Administration 95
Engineering 105
Finance 117
Human Resources 131
Information Technology 145
Operations 161
APPENDIX
List of Acronyms 181
Glossary of Terms 184
Financial Policies 189
Operating Budget Policy 190
Revenues and Expenditures Policy 192
Financial Reserves Policy 194
Investment Policy 198
Yorba Linda Water District FY 2013/14 Budget
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Letter of Transmittal
Yorba Linda Water District FY 2013/14 Budget
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To the Board of Directors:
It is my pleasure to submit the Yorba Linda Water District FY 2013/14 Draft Budget.
The purpose of this document is to identify and allocate the resources needed to
accomplish the District’s goals and objectives over the next fiscal year, and to present
the financial health of the District in a clear and concise manner for the Board of
Directors and the general public.
The following are upcoming strategic plan goals, including highlights of achievements
completed in FY 2012/13; a summary of the goals and objectives for FY 2013/14 and a
financial forecast of the District heading into the next five fiscal years:
FY 2011/13 Strategic Plan Goals
In the latter part of Fiscal Year 2010/11, the District adopted a Strategic Plan that
established a foundation to meet and adapt positively to a changing work environment.
Priority objectives were identified and resources were allocated in the FY 2011/12
Adopted Budget to achieve many of these objectives on the short term and to begin
working toward achieving the longer term objectives as well. Department specific goals
and objectives were updated based on level of achievement during FY 2011/12 for an
anticipated completion during FY 2012/13. However, at the beginning of FY 2012/13,
the Board of Directors opted to continue to work toward a more progressive approach to
public service, through the authorization of an Operations and Efficiency Study of the
District. In part, because the direction and focus of the agency may change based on
the results of the Study, the District has opted to extend the FY 11/13 Strategic Plan
Goals for another fiscal year.
The departmental goals and objectives are included in the Department Summaries
section of this budget. The full list of goals, initiatives and strategies within the Strategic
Plan can be found starting on page 18 of this document. The five goals that the District
identified as the most critical objectives are as follows:
Goal CP: Community Partnership
Goal FR: Fiscal Responsibility
Goal OE: Operational Efficiency
Goal SR: Service Reliability
Goal WE: Workforce Engagement
FY 2012/13 Highlights & Accomplishments
Capital Improvement & Replacement Projects Completed
Completed Construction of Yorba Linda Pipeline Project
Completed Construction of Pressure Regulating Stations Upgrade, Phase 1
Yorba Linda Water District FY 2013/14 Budget
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Completed Hydraulic Model Calibration and Northeast Area Planning Study
Completed Construction of Green Crest Sewer Lift Station Upgrade
Completed Construction of Highland Booster Pump Station
Projects in Planning, Design or Commencing Construction
Designed, Bid and Commenced Construction of Yorba Linda Booster Station
Project
Commence Design of Fairmont Booster Pump Station Replacement
Other District Activities & Accomplishments
Received Positive Auditors Letter for FY 2011/12
Received State and National Recognition for CAFR
Received State and National Recognition for FY 2012/13 Budget document
Executed Multi-Year Memorandum of Understanding (MOU)
Completed California Environmental Quality Act (CEQA) Process for OCWD
Annexation
Complete the District’s Website Update
Implement Enhanced Public Affairs and Outreach Program
FY 2012/13 Financial Forecast
For the year ending June 30, 2013, staff is anticipating a combined loss of $1,874,673
for the water and sewer enterprises. These figures include total depreciation expenses
(a non-cash expense) in the amount of $6,744,192. Please refer to the Summary of
Total Revenue and Expenses (Water & Sewer) for supporting information (pg. 55).
Beginning July 1, 2012, the total reserve funds available for both operations and capital
projects was $21.7 million. Staff is forecasting these funds to be $16.2 million by June
30, 2013, for a total reduction of $5.5 million for FY 2012/13. Please see the Reserves
and Funding Sources table for supporting information (pg. 65).
Principal Issues, Factors & Challenges for FY 2013/14
For the forthcoming 2013/14 fiscal year, a primary factor affecting an increase in the
expenses of the District is the cost of water YLWD pays to the Municipal Water District
of Orange County (MWDOC) for import water and assessments. MWDOC’s cost is
primarily based on the cost of water they must pay to the Metropolitan Water District of
Southern California (MWD). MWD adopted an average 5% rate increase, effective
January 1, 2013. The actual increase will be 6.7% for full service treated import water,
which is 96% of the water YLWD purchases from MWDOC. In addition, with an
extended dry season lasting most of the year the District has sold more water than
originally budgeted for FY 2012/13. This amounts to an increase in water sales revenue
of $2.6 million. Over the past three fiscal years the District has averaged annual sales of
19,350 acre-feet, however, the District has budgeted for 20,000 acre-feet of water sales
Yorba Linda Water District FY 2013/14 Budget
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for FY 2013/14. The increased budget is based on the current year’s forecasted usage
of 20,800. The District is also in the process of pursuing annexation of the remaining
26% of its service area into the Orange County Water District’s (OCWD) groundwater
basin. With full annexation this would allow the District to pump the maximum
groundwater allowable each year, at a lower cost than purchasing the same amount of
import (MWD) water. Had the District been able to access the entirety of OCWD’s Basin
Production Percentage (BPP) for the upcoming fiscal year, the District would lower its
variable water costs by approximately $1 million. As variable water costs comprise 52%
of the District’s operating expenses, ensuring these costs are held as low as possible is
a top priority each fiscal year.
The District also completed an advance refunding of the 2003 Certificates of
Participation (COP) Bonds in the first quarter of FY 2012/13 . This will save the District
$80,000 annually.
As of July 1, 2012, the Board of Directors approved a three -year rate increase to
customers on the Monthly Service Charge. The increase was on th e District’s overall
revenue and consisted of 1.5% beginning on July 1, 2012. As of July 1, 2013 an
additional 2.5% increase on the Monthly Service Charge will begin, with an anticipated
2.5% beginning on July 1, 2014. The increases will assist in covering the costs
associated with operating, maintaining and replacing the District’s water system
facilities. In conjunction with this rate increase, the Board of Directors approved a $7
million line of credit with a 3-year term and an interest rate based on 1 m onth LIBOR,
and currently calculates to 1.14%. The line of credit will be used to allow the District to
pursue future capital improvement projects with a minimal borrowing cost and a lowered
financial burden to our customers.
For FY 2013/14, the following goals and objectives have been established:
FY 2013/14 Goals & Objectives
Key Business Objectives
Continue pursuing OCWD Annexation
Continue to Implement, Evaluate and Update the Financial Reserves Policy
Continue Implementation of the Department-Wide Computerized Maintenance
Management System (CMMS)
Assess Opportunities for Expanded Sewer Service Area
Update Current Job Descriptions (District-wide)
Identify Key Roles for Succession
Customer Service and Public Outreach Improvements
Effectively Use Broad-Spectrum Communication Opportunities
Encourage Continued Employee Training in Leadership, Technology and
Customer Service
Complete Operations & Efficiency Study
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Capital Improvement & Replacement Projects
Complete Construction of Yorba Linda Blvd. Booster Station Project
Complete Lakeview Grade Separation Project
FY 2013/14 Summary Budget
Revenues
Total water and sewer revenues budgeted for upcoming FY 2013/14 amount to $30.0
million, an increase of $2.6 million from the revenues budgeted for FY 2012/13. The
major differences are comprised of the following:
Water Revenue ($2.6 million increase)
Residential water revenue is expected to increase by $812,000 in FY 2013/14 due to an
unusually dry spring and the anticipation of a dry and hot summer. Weather is typically
the largest driver in residential water use as 60%-70% is used specifically in outdoor
irrigation. Landscape and Irrigation water revenue, is expected to increase by $759,000
for FY 2013/14 because this revenue is generated from larger customers such as the
City of Yorba Linda, the Placentia-Yorba Linda Unified School District and various
homeowners associations, who are anticipated to continue maintaining landscaped
community areas at a certain level in order to maintain their investme nt in this
landscaping. This usage is typically driven by weather. Service Charges for all
customers, which assist in covering the District’s fixed costs, are expected to increase
by $714,000 for FY 2012/13 because the proposed rate increase is being place d on the
service charge. Other operating revenue, for water, which is comprised of fluctuating
income, such as various rebates and refunds is expected to increase by $95,000.
Sewer Charge Revenue ($16,000 increase)
Sewer Charge Revenue funds help to finance maintenance equipment, system repairs,
replacements and improvements associated with the sewer system transfer. The funds
will also be used for the near future to update and expand the District’s Asset
Management Plan, Sewer master Plan, GIS and CMMS p rograms. This revenue is
expected to remain relatively constant.
Expenses & Outlay
Total expenses & outlay (excluding capital project s) budgeted for upcoming FY 2013/14
is $35.0 million, a decrease of $127,000 from the FY 2012/13 budgeted results. This
includes depreciation which totals $6.9 million. The following factors summarize the
significant changes:
Variable Water Costs ($815,000 increase)
The District's variable water costs will increase in FY 2013/14 due to multiple factors
including another increase in the water rate the District pays to MWDOC for imported
Yorba Linda Water District FY 2013/14 Budget
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water. MWDOC’s increase is primarily a pass through from an average 5% increase in
MWD rates. In addition to the increase from MWD rates, the District is budgeting to sell
1,000 acre-feet more than was budgeted for FY 2012/13. While the FY 2012/13 budget
was based on the previous three-year average usage of 19,000 acre-feet, FY 2012/13
has had the driest spring on record in the State of California, resulting in a total sale of
20,800 acre-feet. While the District assumes a larger usage for FY 2013/14 than the
previous years’ average of 19,350 acre-feet, we are not calculating FY 2012/13 usage
as the “new normal”.
Salaries & Benefits ($256,000 increase)
This amount includes merit increases and reclassifications for those employees who
may qualify throughout the year, increases from CalPERS, medical, dental, and vision
premiums, and the assumption that all funded positions will be filled for an entire fiscal
year. The FY 2013/14 budget for salaries and benefits includes merit increases for
those employees who qualify throughout the year, amounting to approximately $56,000.
The Salaries & Benefits amount also includes the addition of half a new full-time
employee, a new part-time employee and five proposed reclassifications of current
employees. Salaries relating to CIP projects, in the amount of $100,000, will also be
capitalized. The net operating costs for salaries and benefits results in a $256,000
increase from the FY 2012/13 budget.
Currently, the District pays 100% of the premium cost for health, dental and vision for all
full time employees and two-thirds of the premium cost for their dependents;
participates in CalPERS (2% @ 55) for full time employees hired prior to January 26,
2012; offers employees a “4/10” work schedule; an optional 457 deferred compensation
plan; a 125 Flex benefits plan; Long and Short Term Disability; Life Insurance; an
Employee Assistance Program and Tuition Reimbursement (up to $5,250/year).
As a result of the financial crisis of 2007-2010, the combined loss of nearly $67 billion in
2008 and 2009 in market value for the California Public Employees’ Retirement System
(CalPERS), and the PERS Board voting to reduce the discount rate assumption from
7.75% to 7.5%, the employer’s share percentage has increased for FY 2013/14. In
previous years, the District has paid the employees’ full 7% PERS retirement
contribution. Full time employees already part of the CalPERS system hired after
January 26, 2012 participate in CalPERS (2% @ 60) and pay their own 7% share of the
PERS retirement contribution. Due to pension reform requirements, full time employees
hired after January 1, 2013 who are new members participate in CalPERS (2% @ 62)
and pay their own 6.25% share of the PERS retirement contribution. Beginning in FY
2012/13, the District signed a Letter of Compensation and Terms for Employment with
all Management and Supervisory/Confidential employees that results in these
employees paying their own portion of the 7% employee contribution towards PERS
retirement by the third year of the three-year term. In FY 2012/13, these employees
paid 3% of the 7% employee share, with the District paying the remaining 4%; in FY
2013/14, these employees will pay 5% of the 7%, with the District paying the remaining
Yorba Linda Water District FY 2013/14 Budget
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2%; and in FY 2014/15, these employees will pay the full 7%, with the District covering
only the employer portion of the contribution.
Beginning on July 1, 2012, the District also matched dollar for dollar, not to exceed 2 %
of any Management or Supervisory/Confidential employee’s salary per year, of his/her
deposits into a qualified Deferred Compensation Plan. The move to employees paying
their own portion of the 7% PERS retirement contribution is offset by a Cost of Living
Increase (COLA) of 3% over three years, beginning in FY 2012/13. This is the first
COLA for employees since FY 2008/09.
Additionally, employees with less than five years of service accrue 2.0 weeks of
vacation annually. After five years of service with the District, employees accrue
vacation at the rate of 3.0 weeks annually; after 10 years of service, employees accrue
vacation at the rate of 3.5 weeks per year, after 15 years, employees accrue vacation at
the rate 4.0 weeks per year, and after 20 years of service, employees accrue vacation
at the rate of 4.5 weeks annually. Sick Leave is accrued at the rate of one day per
month. The District observes eleven paid holidays per year.
The District also signed a Letter of Compensation and Terms for Employme nt with all
Bargaining Unit employees than includes all of the benefits awarded to the Management
and Supervisory/Confidential employees, with the exception of the Deferred
Compensation Plan match. These employees also began paying their own portion of
the 7% employee contribution towards PERS retirement on a similar schedule to the
Management and Supervisory/Confidential employees, with both employee groups
paying the full contribution at the end of FY 2014/15.
Reserves and Funding Sources
Currently, the District has nine water and sewer enterprise-related funding sources.
Attached is a summary of these funding sources and their associated balances. Five of
these funds are restricted or designated specifically for capital projects including: COP
Bonds 2008, Water Capital Projects, Sewer Capital Projects, Water Emergency and
Sewer Emergency.
Both the Water Emergency and the Sewer Emergency Funds are non -restricted and
were established to fund unplanned, unbudgeted emergency repairs related to the
water and sewer system, respectively. The Water Emergency Fund was established in
FY 2009/10, with a transfer of $2 million from the Annexation Fund . The Sewer
Emergency Fund was established in FY 2007/2008, with the Board of Directors’
decision that approximately $1 per connection per month would be set to fund this
account. The Board also established at that time a Sewer Emergency Fund ceiling
guideline of $1 million, after which any additional revenue generated would be
transferred to Sewer Capital Reserves.
Yorba Linda Water District FY 2013/14 Budget
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The remaining three funds are the Water Restricted for Debt Service Fund, which is
used to pay the Districts principal and interest payments and the Water and Sewer
Operating Funds which are used to fund day-to-day operations and maintenance
activities as identified in the budget, which occur as actual expenses. These activities
require cash, checks and wire transfers on a regular basis and affect the District’s cash
flow.
Summary
The Water Enterprise is budgeted with a FY 2013/14 loss of $2.0 million under the
proposed budget, which includes a rate increase and variable water cost pass -through,
and with depreciation of $5.6 million. This does not include CIP project expenditures,
which are funded separately with capital reserves and other identified funds. On a cash
basis, this budget will provide approximately $2.2 million at the end of the fiscal year.
The Sewer Enterprise is budgeted with a FY 2013/14 loss of $798,000, with
depreciation of $1.3 million. This also does not include CIP proje ct expenditures, which
will require funding from capital reserve funds and operating fund transfers. On a cash
basis, this budget will provide $502,000 at the end of the fiscal year.
A comprehensive Asset Management Plan (AMP) was completed in FY 200 9/10 to
establish long term needs and objectives for funding asset replacements. This study
allows the Board of Directors and staff to engage more fully in funding needs , assess
options for future asset replacements and establish recommendations for a comp onent
of the water rate that may partially or completely fund reserves and thereby establish
financial security for the future. In FY 2011/12, the District completed a Financial
Planning Model that incorporates the District’s annual operating expenses, wit h its debt
service obligations and recommendations of the AMP, along with inputs for additional
Capital Projects identified by staff. This planning tool allows the District to forecast
financial needs into the future and determine appropriate revenue adjus tments and
sources needed to complete the District’s service objectives. The current budget does
fully fund the AMP recommendations, for the first time in two years. This is yet another
positive step for ensuring the future fiscal stability of the District.
Respectfully Submitted,
Steve Conklin
Acting General Manager
Yorba Linda Water District FY 2013/14 Budget
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Budget Overview
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Resolution to Adopt Budget
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE YORBA LINDA WATER DISTRICT
ADOPTING THE BUDGET FOR FISCAL YEAR 2013/14
AND RESCINDING RESOLUTION NO. 12-14
WHEREAS, the Yorba Linda Water District has prepared a one year budget for Fiscal
Year 2013/14; and
WHEREAS, on May 23, 2013, the proposed “Draft” Budget for Fiscal Year 2013/14
was presented and reviewed at a regular meeting of the Board of
Directors of the District; and
WHEREAS, the “Final” Budget for Fiscal Year 2013/14 was presented and considered
by the Board of Directors at a regular meeting on June 13, 2013; and
WHEREAS, it is the desire of the Board of Directors to adopt the Budget for Fiscal
Year 2013/14, and rescind Resolution No. 12-14.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the Yorba Linda
Water District as follows:
Section 1. That the Budget for Fiscal Year 2013/14, set forth in Exhibit “A” attached
hereto, is hereby approved and adopted.
Section 2. The Budget for Fiscal Year 2013/14 is in full force and effect beginning
July 1, 2013, and continuing until this Resolution is rescinded by the Board
of Directors.
Section 3. That Resolution No. 12-14 is hereby rescinded effective July 1, 2013.
PASSED AND ADOPTED this 28th day of June 2013, by the following called vote:
Gary Melton, President
Yorba Linda Water District
Yorba Linda Water District FY 2013/14 Budget
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GFOA Distinguished Budget Award FY 2012/13
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Mission & Vision Statement
Our Mission
“Yorba Linda Water District will provide reliable, high quality water and sewer services in
an environmentally responsible manner, while maintaining an economical cost and
unparalleled customer service to our community.”
Our Vision
“Yorba Linda Water District will become the leading, innovative and efficient source for
high quality reliable services.”
(Native California Plant at YLWD Headquarters)
Yorba Linda Water District FY 2013/14 Budget
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Core Values Statement
The Yorba Linda Water District Board of Directors and staff are guided in everything we
do by the following core values:
Integrity– We demonstrate integrity every day by practicing the highest ethical
standards and by ensuring that our actions follow our words.
Accountability– We acknowledge that both the Board and the staff of the District are
accountable to the public that we serve, as well as to each other.
Responsibility– We take full responsibility for our actions- both our successes and our
opportunities for growth. We maintain a commitment of courtesy, assessment and
resolution with all customer concerns.
Transparency – We promote a culture where we actively listen to our customers and
communicate openly about our policies, processes and plans for the future.
Teamwork – Success centers on all departments working together and sharing
information and resources to achieve common goals. We are dedicated to ensuring that
every voice of the District, from the Board to each individual employee is treated with
dignity and respect, and that differences are valued and individual abilities and
contributions are recognized.
(Water Quality Engineer Heading to Site Visits)
Yorba Linda Water District FY 2013/14 Budget
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Strategic Goals Statement
The Government Finance Officers Association (GFOA) recommends th at all
governmental entities use some form of strategic planning to provide a long -term
perspective for service delivery and budgeting, thus establishing logical links between
authorized spending and broad organizational goals.
The goals, objectives and action steps within the District’s Strategic Plan were
determined by the mission and vision statements and core values of the District and
further established through the process initiated by the Board of Directors through a
Strategic Plan Workshop. Stakeholders that participated in this process included all five
Board Members, the Executive Management team and members of the Employee
Productivity-Innovation-Communications (EPIC) Committee, made up of staff
representatives with varied levels of experience a nd expertise from across all District
departments.
In the District’s strategic planning, goals are defined as identified challenges the District
would like to address. Initiatives are defined as high -level concepts or plans for
resolving the identified goals. Strategies are defined as action steps to achieving the
identified initiatives, which, in turn, achieve the identified goals.
Five goals were identified as the most critical challenges for the Dis trict to address in
the next year:
Goal CP: Community Partnership
Goal FR: Fiscal Responsibility
Goal OE: Operational Efficiency
Goal SR: Service Reliability
Goal WE: Workforce Engagement
Yorba Linda Water District FY 2013/14 Budget
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Goal CP: Community Partnership
As a public agency, the District is expected to demonstrate the prudent use of public
funds. The District’s services should provide tangible benefits that are of value to the
community. Strengthening existing relationships with key stakeholders, including
customers and agency partners, while demonstrating our dedication to transparency in
the most professional manner, is paramount.
Initiatives
Strategies
Enhance Resources for Public Information & Governmental Affairs
Division
Develop a Public Relations Master Plan with Measurable Goals
Have Board of Directors and YLWD Staff Attend More Events and
Inter-governmental Meetings within the Local Community
Continue to Support Regional Training and Multi-Agency
Workgroups through the Joint Use of the Administration Building
Effectively Use Broad Spectrum Communication Opportunities
CP 1: Increase Brand Recognition within the Community
CP 2: Increase Public Awareness of Water and Wastewater
Related Issues
CP 1-A
CP 1-B
CP 1-C
CP 1-D
CP 1-E
CCP 1: Increase Brand Recognition within the Community
Yorba Linda Water District FY 2013/14 Budget
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Goal CP: Community Partnership, Continued
Provide Financial Incentives and Rebates for Water Use Efficiency
Develop and Expand a Youth Education Program
Consider Participation in the California Urban Water Conservation
Council’s Best Management Practices
Enhance the District’s Regional Water and Wastewater Industry
Participation
Maintain a Commitment to Updating the District’s Rules and
Regulations Pertaining to Water, Sewer & Special District Best
Practices
CP 2: Increase Public Awareness of Water and Wastewater
Related Issues
CP 2-A
CP 2-B
CP 2-C
CP 2-D
CP 2-E
Yorba Linda Water District FY 2013/14 Budget
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Goal FR: Fiscal Responsibility
The District is ranked highly by financial ratings organizations, has proven to be a good
financial steward, and consistently strives for a clear, well-documented budget process
and clean annual financial audit. However, with the state and national economic crisis,
the District has an even greater responsibility to demonstrate effective and responsibl e
use of public funds while responding to ever-increasing financial challenges.
Initiatives
Strategies
Develop a Comprehensive Multi-Year Financial Plan
Prepare a High Level Annual Budget Document and
Comprehensive Annual Financial Report and Compete for
Recognition by the Government Finance Officers Association
Revise the Water and Sewer Rules and Regulations and Evaluate
Fee Schedules Regularly for Proper Cost of Service Coverage
Evaluate and Revise the Sewer Fund Allocation
Maintain Commitment to a Strong Debt Services Ratio
FR 1: Maintain Fiduciary Responsibility
FR 2: Increase Reserve Funding
FR 3: Identify and Develop Additional Revenue Options
FR 4: Provide an Equitable Rate Structure
FR 1-A
FR 1-C
FR 1: Maintain Fiduciary Responsibility
FR 1-D
FR 1-E
FR 1-B
Yorba Linda Water District FY 2013/14 Budget
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Goal FR: Fiscal Responsibility, Continued
Continue to Record and Report the Fairly Stated Financial Activities
of the District in a Timely and Transparent Manner to the Board of
Directors and Member Agencies
Review the Reserve Policy and Funding Levels Annually
Analyze the Asset Management Plan to Determine Future Asset
Replacement Needs
Implement an Approach to Ensure Reserves are Responsibly
Funded
Research and Obtain Grant Funding Whenever Feasible
Review Opportunities to Earn “Cash-Back” on Operating Expenses
through Commercial Credit Card Accounts
Manage Cash Flow to Maximize Investment Income
Complete the Cost of Service and Water Rate Study
Evaluate Equitable Rate Structures that Promote Conservation and
Efficiency
FR 2: Increase Reserve Funding
FR 2-A
FR 2-B
FR 2-C
FR 3-A
FR 3-B
FR 4-A
FR 4-B
FR 3: Identify and Develop Additional Revenue Options
FR 4: Provide an Equitable Rate Structure
FR 3-C
FR 1-F
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Goal OE: Operational Efficiency
The District has provided reliable and trusted service for more than one hundred years,
yet it recognizes the importance of continual improvements to increase operational
efficiency.
Initiatives
Strategies
Identify the Current Functionality of Existing Technology and
Determine if it is Being Utilized to Full Capacity
Evaluate How Each Department Might Make Further Use of
Existing Technology
Provide Support and Encourage Employee Training
Improve connectivity for Computerized Maintenance and
Management System (CMMS)
Improve Internet and Intranet Access Availability by I ncreasing
Bandwidth
Integrate GIS with Hydraulic Model, CMMS, Valve Exercise, and
Hydrant Flushing
OE 1: Optimize Use of Existing Technologies
OE 2: Address Inefficiencies Identified in the Self-Assessment
Survey
OE 3: Consider Utilization of a Peer Review Survey
OE 1-A
OE 1-B
OE 1-C
OE 1: Optimize Use of Existing Technologies
OE 1-D
OE 1-E
OE 1-F
Yorba Linda Water District FY 2013/14 Budget
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Goal OE: Operational Efficiency, Continued
Improve Radio Communications
Adopt GIS Data Maintenance and Request Procedures
Implement Field GIS software (Underground Service Alert, As-built
Lining and Red-lining)
Convert Transferred Sewer Lines into GIS
Install a Reliable Backup Power System at Remote Control Sites
Initiate a Comprehensive Backup
Work Toward Implementation of a District-Wide Paperless
Processing System
Identify Core Inefficiencies
Develop Measurable Productivity Goals
Engage Employees in Methods of Addressing Inefficiencies
OE 2: Address Inefficiencies Identified in the Self-Assessment
Survey
OE 2-A
OE 2-B
OE 2-C
OE 1-G
OE 1-H
OE 1-I
OE 1-J
OE 1-L
OE 1-M
OE 1-K
Yorba Linda Water District FY 2013/14 Budget
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Goal OE: Operational Efficiency, Continued
Determine the Cost Benefit Ratio of a Peer Review Survey
Establish a Team to Determine the Focus of the Survey
Institute Guidelines for Areas to Be Addressed
OE 3: Consider Utilization of a Peer Review Survey
OE 3-A
OE 3-B
OE 3-C
Yorba Linda Water District FY 2013/14 Budget
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Goal SR: Service Reliability
The ultimate purpose of District assets and infrastructure is to safely and reliably
provide vital services to the public. Our goal is to maintain all assets for optimal
continuity of District services. Effective management of assets involves monitoring asset
conditions against the level of service to manage risk of failure, planning for future
financial needs and anticipating uncertainties or changing levels of service.
Initiatives
Strategies
Continue with Efforts to Annex District Service Area to Orange
County Water District
Forecast Service Demand Projections
Engage with Regional Agencies on Water Supply Issues
Strengthen Existing Emergency Operations Partnerships
Develop 1 Additional Well Site
SR 1: Work Toward Service Reliability and Efficiency
SR 2: Explore Service Boundary Opportunities
SR 3: Complete Implementation of Capital Improvement
Project Plan 2011-2015
SR 1-A
SR 1: Work Toward Service Reliability and Efficiency
SR 1-B
SR 1-C
SR 1-D
SR 1-E
Yorba Linda Water District FY 2013/14 Budget
Page 27
Goal SR: Service Reliability, Continued
Evaluate Alternative Water Sources
Evaluate Feasibility of Providing Additional Water Services within
the Region
Evaluate Feasibility of Providing Additional Wastewater Services
within the Region
Evaluate Feasibility of Providing Other Professional Services within
the Region
Complete Implementation of Five Year Capital Improvement Plan
from FY 2011-2015 with adopted amendments
Continue Planning for Long Term Capital Improvements and
Replacements into the future
SR 1-F
SR 2: Explore Service Boundary Opportunities
SR 2-A
SR 2-B
SR 3: Complete Implementation of Capital Improvement Project
Plan 2011-2015
SR 3-A
SR 3-B
SR 2-C
Yorba Linda Water District FY 2013/14 Budget
Page 28
Goal WE: Workforce Engagement
The District is known for its highly skilled staff and quality work. In order to retain a
highly productive and proficient workforce, maintaining and building on employee
engagement in the District will be critical to future success. With uncertain economic
times to continue in the near term, however, great er calls for efficiency and
responsiveness will require staff to be flexible and prepared to demonstrate
effectiveness and accountability.
Initiatives
Strategies
Maintain Competitive Compensation via Classification and
Compensation Surveys
Explore Alternative Benefits
Establish Career Development Expectations of Existing Employees
Develop Methodologies to Assist Employees in Attaining Career
Expectations
Continue to Support Additional Training for Staff
WE 1: Retain a Highly Skilled and Capable Workforce
WE 2: Develop a Comprehensive Succession Plan
WE 3: Enhance Employee Relations
WE 1-A
WE 1-B
WE 1-C
WE 1: Retain a Highly Skilled and Capable Workforce
WE 1-D
WE 1-E
Yorba Linda Water District FY 2013/14 Budget
Page 29
Goal WE: Workforce Engagement, Continued
Encourage Staff Participation in Professional Organizations and
Local Civic Groups
Execute Timely and Consistent Employee Performance Evaluations
Identify Key Roles for Succession
Define the Competencies and Motivational Profile Required for Key
Roles
Identify Individuals with the Potential to Perform Highly in Key
Roles
Develop Methodologies to Assist Employees in Preparing for
Advancement
Implement a Program to Recognize Employees for Excellence
Conduct Bi-Yearly All Hands Meetings
Continue to Encourage Employee Training in Leadership and Technology
WE 2: Develop a Comprehensive Succession Plan
WE 2-B
WE 2-C
WE 3: Enhance Employee Relations
WE 3-A
WE 3-B
WE 3-C
WE 2-A
WE 2-D
WE 1-F
WE 1-G
Yorba Linda Water District FY 2013/14 Budget
Page 30
Profile of the District
District Structure and Leadership
The Yorba Linda Water District is an independent special district, which operates under
the authority of Division 12 of the California Water Code. The Yorba Linda Water District
has been providing water and sewer services to the residents of the City of Yorba Linda,
portions of Placentia, Brea, Anaheim, and nearby unincorporate d areas since 1959, the
year it was formed to take over the assets and water service responsibilities of the
Yorba Linda Water Company, a mutual company formed in 1909.
The District is governed by a five-member Board of Directors, elected at large from
within the District’s service area. The General Manager administers the day-to-day
operations of the District in accordance with policies and procedures established by the
Board of Directors. The Yorba Linda Water District employs a full -time staff of 76
employees. The District’s Board of Directors meets on the second and fourth Thursday
of each month. Meetings are publicly noticed and citizens are encouraged to attend.
The District provides water, sewer or a combination of both services to residents and
businesses within its service area, which includes approximately 14,475 acres of land
comprising 22.6 square miles. The District serves a population of approximately 70,000
and currently provides water service through approximately 23,950 residential,
commercial, and light industrial connections.
District Services
Residential customers make up approximately 92% of the District’s customer base and
consume approximately 72% of the water provided annually by the District. The District
obtains about half of its water supply from the Metropolitan Water District (MWD)
through the Municipal Water District of Orange County (MWDOC) and the other half
from groundwater wells within the area. In fiscal year 2010/11 and 2011/12, the District
purchased 18,647.9 acre-feet and 19,285.6 acre-feet of water to provide to customers,
respectively. Fiscal year 2012/13 is forecasted to provide 20,800 acre-feet.
Yorba Linda Water District FY 2013/14 Budget
Page 31
Board of Directors & Executive Staff
Gary T. Melton, President Robert R. Kiley, Vice President
Michael J. Beverage Phil Hawkins Ric Collet
Director Director Director
Steven R. Conklin John DeCriscio
Acting General Manager/ Operations Manager
Engineering Manager
Art Vega Gina Knight Stephen Parker
Interim IT Manager HR & Risk Manager Finance Manager
Yorba Linda Water District FY 2013/14 Budget
Page 32
Organizational Chart
Yorba Linda Water District FY 2013/14 Budget
Page 33
Personnel Trends by Position
Position/Title 2009-10 2010-11 2011-12 2012-13
Proposed
2013-14
ADMINISTRATION
Assistant General Manager 0.5 0.5 ---
Executive Secretary 1 1 1 1 1
General Manager 1 1 1 1 1
Legislative Affairs Intern *-0.5 0.5 0.5 -
Management Analyst 1 1 1 1 1
Public Affairs Intern *-0.5 0.5 0.5 0.5
Public Information Specialist 1 ----
Public Information Officer -1 1 1 1
Safety & Training Officer ----0.5
Records Management Clerk ----0.5
Total Administration 5 5.5 5.0 5.0 5.5
ENGINEERING
Assistant General Manager -----
Contruction Inspector 1 1 1 1 1
Engineering Manager 1 1 1 1 1
Engineering Secretary 1 1 1 1 1
Engineering Technician II 3 3 2 2 2
Project Engineer 2 2 2 2 2
Project Manager -----
Senior Construction Inspector 1 1 1 1 1
Senior Project Engineer -----
Senior Project Manager 1 1 1 1 1
Water Quality Engineer 1 1 1 1 1
Water Quality Technician I -----
Water Quality Technician II 1 1 1 1 1
Total Engineering 12 12 11 11 11
*Position added during Mid-Year Budget adjustment
Yorba Linda Water District FY 2013/14 Budget
Page 34
Personnel Trends by Position, Continued
Position/Title 2009-10 2010-11 2011-12 2012-13
Proposed
2013-14
FINANCE
Accounting Assistant I 1 1 1 1 1
Accounting Assistant II 1 1 1 1 1
Customer Service Rep I 1 1 1 1 1
Customer Service Rep II 1 1 1 1 1
Customer Service Rep III 2 2 2 2 2
Customer Service Supervisor 1 1 1 1 1
Finance Director 1 1 ---
Finance Manager --1 1 1
Financial Analyst -----
Meter Reader I 2 2 2 2 2
Meter Reader II 2 2 2 2 2
Meter Services Lead -1 1 1 1
Meter Services Representative 1 ----
Senior Accountant 1 1 1 1 1
Storekeeper 1 1 ---
Total Finance 15 15 14 14 14
HUMAN RESOURCES
Human Resources Analyst 1 1 1 1 1
Human Resources Clerk ----0.5
Human Resources Manager 1 ----
Human Resource & Risk Mananger -1 1 1 1
Personnel Technician 1 1 1 1 1
Safety & Training Officer -----
Total Human Resources 3 3 3 3 3.5
Note: Prior to Fiscal Year 2009/10, Human Resources was budgeted in the Administration Department
Yorba Linda Water District FY 2013/14 Budget
Page 35
Personnel Trends by Position, Continued
To be approved via Resolution 13-XX by the Board of Directors on June 13, 2013
Position/Title 2009-10 2010-11 2011-12 2012-13
Proposed
2013-14
INFORMATION TECHNOLOGY
GIS Administrator -1 1 1 1
GIS Analyst -----
GIS Technician 1 0.5 0.5 0.5 0.5
Information Systems Administrator 1 1 1 1 1
Information Systems Technician I 1 1 1 1 1
Information Systems Technician II 1 1 1 1 1
Instrumentation Technician 1 1 1 1 1
IT Director 0.5 0.5 ---
IT Manager --1 1 1
SCADA Administrator 1 1 1 1 1
Total Information Technology 6.5 7 7.5 7.5 7.5
OPERATIONS
Chief Plant Operator 1 1 1 1 1
Facilities Maintenance 1 1 1 1 1
Instrumentation Technician -----
Maintenance Distribution Operator II 7 7 8 8 8
Maintenance Distribution Operator III 4 4 4 4 4
Maintenance Worker I 8 8 9 9 9
Mechanic I -----
Mechanic II 1 1 1 1 1
Mechanic III 1 1 1 1 1
Meter Technician -----
Operations Assistant 1 1 ---
Operations Assistant/Storekeeper --1 1 1
Operations Manager 1 1 1 1 1
Operations Secretary -----
Plant Operator II 3 3 3 3 3
SCADA Administrator -----
Sr Maintenance Distribution Operator 4 4 4 4 4
Senior Fleet Mechanic 1 1 1 1 1
Senior Plant Operator 1 1 1 1 1
Water Maintenance Superintendant 1 1 1 1 1
Total Operations 35 35 37 37 37
DISTRICT TOTAL (FTE)76.0 77.5 77.5 77.5 78.5
Yorba Linda Water District FY 2013/14 Budget
Page 36
Personnel Trends by Department
Department 2009-10 2010-11 2011-12 2012-13
Proposed
2013-14
Administration 5 5.5 5 5 5
Engineering 12 12 11 11 11
Finance 15 15 14 14 14
Human Resources 3 3 3 3 4
Information Technology 6 7 7.5 7.5 7.5
Operations 35 35 37 37 37
DISTRICT TOTALS (FTE)76 77.5 77.5 77.5 78.5
Yorba Linda Water District FY 2013/14 Budget
Page 37
Financial Policies & Goals
This section includes a brief summary of the District’s Operating Budget Policy, Revenue and
Expenditure Policy, Reserve Policy, and Investment Policy. The full Financial Policies can be
found on page 189.
Operating Budget Policy
The District’s budget is developed in accordance with the priorities which are linked to the
District’s financial and strategic plans set forth in the District’s mission and long-term goals and
objectives. These are found in the District’s comprehensive master plans, the long term financial
plan, the needs of the community, and federal and state laws.
The District operating and capital budget is developed on an annual basis. Operating and capital
appropriations are approved by the District’s Board of Director’s.
A balanced budget is defined as the amount of budgeted expenditures is equal to or less than the
amount of budgeted revenue, plus available fund balance.
The accounting for the District is kept on an accrual basis. Revenues are recognized when
earned, and expenses are recognized when incurred. The budgeting for District expenses, with
the exception of supplies and services, is on an accrual basis. Supplies and services are budgeted
on a cash basis.
The District is operated as an enterprise fund, an accounting entity which finances and accounts
for the acquisition, operation, and maintenance of governmental facilities and services. It is the
intention of the District to recover the full costs of providing maintenance, goods, and/or services
through the collection of user charges.
Revenue and Expenditure Policy
Budgeted revenues are estimated conservatively using an objective and analytical approach using
historical trends and current information to maintain consistency, reliability, and reasonableness.
The District’s expenditures reflect the Board of Directors’ and staff commitment to serve present
and future customers with reliable public services. The Board and staff believe that prudent
expenditure planning and accountability will ensure fiscal stability.
Budgeted expenditures are projected conservatively using an objective and analytical approach
as well as certain techniques such as historical trends, current information, and e conomic
indicators to maintain consistency, reliability, and reasonableness.
Yorba Linda Water District FY 2013/14 Budget
Page 38
Financial Policies & Goals
Reserve Policy
This policy represents the public affirmation of the Board’s commitment to the financial
prudence and careful stewardship of community assets. This policy covers: Operating Reserve
(target level of 8%-17% of annual operating budget); Emergency Reserve (target level between
$1 and $4 million for water fund and $250,000 and $1 million for sewer fund); Capital
Replacement Reserve (target level of $1.82 million for water fund less money set aside for
Maintenance Reserve and $345,000 for sewer fund); Maintenance Reserve (target level of
$200,000); Debt Service Reserve (target level of highest annual debt service payment);
Employee Liabilities Reserve (annual contribution of $100,000) and US Bank 2008 COP
Reserve (target level of $2,147,096). These funds are designated by the District’s Board to carry
out specific purposes to ensure prudent management of District’s financial resources and are
used by District’s staff as parameters within which the Board expects staff to operate.
The Financial Reserve Policy has three primary goals:
To preserve the financial stability of the District against present and future uncertainties
in an ever-changing environment
To maintain the District’s bond ratings in the capital markets and sustaining debt
covenant compliance
To provide adequate funding to meet the District’s short-term and long-term plans and
commitments to its customers
All reserve balances will be subject to review by the Board of Directors on an annual basis as
part of the budget process.
Investment Policy
The District annually reviews and updates the District’s Investment Policy. It is the policy of the
District to invest funds in a manner that will provide the highest investment return with the
maximum security while meeting the daily cash flow demands of the District and conforming to
all statutes governing the investment of the District funds. The policy follows the “prudent
investor” standard of the California Government Code Section 53600.3.
Yorba Linda Water District FY 2013/14 Budget
Page 39
Basis of Budgeting & Accounting
The accounting for the District is kept on an accrual basis. Revenues are recognized
when earned, and expenses are recognized when incurred. The bu dgeting for District
expenses, with the exception of supplies and services, is on the accrual basis. Supplies
and services are budgeted on the cash basis of accounting.
The District is operated as an enterprise fund, which is an accounting entity that
finances and accounts for the acquisition, operation and maintenance of governmental
facilities and services. It is the District’s intention to recover the majority of the costs of
the acquisition, operation, and maintenance of governmental facilities through user-
charges and the receipt of property taxes.
Budget Controls
When the Fiscal Year 2013-14 Operating and Capital Budget is approved by the Board,
budgeted amounts are appropriated and expended within each department.
Subject to the approval of the annual budget by the Board of Directors, the General
Manager has full charge and control of the District’s expenditures to ensure that
operating and capital expenditures in each fiscal year are within the budgetary
guidelines and to ensure that the District’s goals and objectives are met.
Developing and monitoring the budget is an ongoing process. Monthly reports of
expenses and revenues compared to the budget are developed to provide a method for
ongoing review at the department level and are presented to the Finance Accounting
Committee. The Board reviews quarterly financial status reports.
Throughout the year, Finance and other department managers will review actual results
of operating expenditures as compared to the budgeted amounts approved by the
Board of Directors in June 2013. The General Manager has the authority to make
administrative adjustments to the budget as long as those changes will not have a
significant policy impact nor affect the budgeted year -end fund balances. Any
significant program changes or service level changes require approval by the Board of
Directors. All budget transfers are documented and tracked within the Finance
Department.
Yorba Linda Water District FY 2013/14 Budget
Page 40
Budget Controls, Continued
Review and adjustments to the capital budget appropriatio ns are also recommended
throughout the fiscal year. Project managers may find that some projects contemplated
at the beginning of the fiscal year have been delayed or accelerated due to changes in
conditions, weather and/or economics, and new projects may be added to meet future
demands, goals and objectives. Any recommended changes to the Capital
Improvement Budget would be brought to the Board of Directors for approval.
Resolutions adopted by the Board of Directors are required for authorizing positions in
the service of the District and for setting salary ranges for those authorized positions.
The General Manager is authorized to use savings from vacant authorized positions to
retain contract labor to meet District personnel needs. The General Manager is also
authorized to fill an approved and budgeted position that is vacated during the term of
the budget year with a new employee at an equal or lower classification. The budget
may need to be modified to reflect labor and benefit agreements. These changes would
be approved by the Board of Directors.
As defined by the District’s Purchasing Policy, in the event that the General Manager
determines that an emergency exists and requires immediate action, the General
Manager shall have the power, without prior Board action, to enter into contracts and
agreements and expend funds on behalf of the District beyond the final approved fiscal
year budget in an amount not to exceed $10 0,000. Those amounts shall be ratified at
the next meeting or at the earliest special meeting that can be called. Amounts in
excess of $100,000 require Board of Director approval and shall be formally ratified at
the next meeting or at the earliest special meeting that can be called.
Yorba Linda Water District FY 2013/14 Budget
Page 41
Budget Process
The budget process begins in January of each year and is the product of a
comprehensive team effort from various levels within the organization. Each year, the
Finance Department prepares expenditure budget worksheets for distribution to key
staff. These worksheets give staff the necessary information to project their
department’s budgets by category. Included in the worksheets are the past year’s
actual expenses, current year transactions, and projected current year end balances.
Based on the information provided, and acc ounting for any changes for anticipated
purchases, the requested amounts from the worksheet are entered into the budget
system and compared to last year’s budget. Any substantial budget change needs to
be justified by the respective departments.
The Human Resources Department reviews the employee positions and wages of the
District. The Human Resources Department makes a recommendation to the General
Manager if new positions need to be added, changes in job descriptions need to occur,
or reclassifications of position are required. The results of this review are presented to
the Personnel-Risk Management Committee for further input and approval. The
approved personnel recommendations are entered into the budget system for inclusion
in the budget document.
The Engineering Department prepares a list of CIP projects to be presented to the
Planning-Engineering-Operations Committee. Based on recommendations from staff,
each CIP project will be prioritized based on necessity. The Engineering Department
will also update the future project list and will incorporate cost changes due to
construction cost increases or a change in the scope of the project.
The method to determine the revenue projections takes into account factors such as
projected growth, required conservation, historical activity, expected weather conditions
and the current economic conditions.
Once all the components have been calculated, each department presents their
departmental budget to their appropriate committee for review. Comments and
changes that are recommended by staff and committees are included in a draft
document that is then presented to the Board of Directors in a public forum for review
and comment. Once all approved changes have been incorporated into the draft
document, it is presented as one complete document to the Board as a discussion item
to determine if any other revisions are necessary. At the following Board meeting, a
final budget is then presented to the Board of Directors for adoption.
Developing and monitoring the budget is an ongoing process. Monthly reports of
expenses and revenues compared to the budget are developed to provide a method for
ongoing review at the department level and are presented to the Finance Accounting
Committee. The Board reviews quarterly financial status reports.
Yorba Linda Water District FY 2013/14 Budget
Page 42
Budget Calendar
DATE BOARD/COMMITTEE SCHEDULE
JANUARY
January 15, 2013 Manager's Meeting Discuss Budget Calendar and Process
Personnel & Capital budget discussion
January 28, 2013 Finance-Accounting Committee Review the Budget Calendar
FEBRUARY
February 5, 2013 Manager's Meeting Personnel & Capital budget discussion
February 7, 2013 Planning-Engineering-Operations Committee Capital Improvement Projects budget (v 0.5)
February 25, 2013 Finance-Accounting Committee Finance budget (v 1.0)
February 27, 2013 Exec-Admin-Organizational Committee Board of Directors and Administration budget (v 1.0)
MARCH
March 4, 2013 Public Affairs-Communications-Tech Committee IT & Public Affairs budget (v 1.0)
March 7, 2013 Planning-Engineering-Operations Committee Engineering and Operations budget (v 1.0)
Vehicle Equipment & Capital Outlay budget (v 1.0)
March 12, 2013 Personnel-Risk Mgmt Committee HR budget (v 1.0)
March 19, 2013 Exec-Admin-Organizational Committee Administration budget (v 2.0)
March 25, 2013 Finance-Accounting Committee Draft Budget (v 1.0)
Reserve policy analysis (v 1.0)
March 27, 2013 Personnel-Risk Mgmt Committee Labor and benefits (v 1.0), HR budget (v 2.0)
APRIL
April 2, 2013 Public Affairs-Communications-Tech Committee IT budget (v 2.0)
April 8, 2013 Planning-Engineering-Operations Committee Engineering and Operations budget (v 2.0)
Capital Improvement Projects budget (v 2.0)
Vehicle Equipment & Capital Outlay budget (v 2.0)
April 9, 2013 Personnel-Risk Mgmt Committee HR budget (v 3.0), Labor and Benefits (v 2.0)
April 18, 2013 Board Workshop - Budget Draft budget presented to Board for review and discussion
Reserve policy discussion
April 22, 2013 Finance-Accounting Committee Draft reserve policy
MAY
May 23, 2013 Board of Directors Draft Budget (Full Board)
JUNE
June 13, 2013 Board of Directors Budget review and adoption (Full Board)
Reserve policy adoption
Yorba Linda Water District FY 2013/14 Budget
Page 43
Revenue Assumptions
The main source of Operating Revenue for the District is water and sewer rate revenue.
However, rate revenue is not enough to fund the total cost of operations and must be
supplemented by a variety of miscellaneous/other operating revenues. Other operating
revenues include items such as customer service fees, unmetered jumpers, and other
sources. Total operating revenues are projected to increase at a rate of 9% in FY
2013/2014. W ater operating revenues are estimated to increase by 10% to $28,181,759
in FY 2014. Sewer operating revenues are estimated to decrease by 1% to $1,788,002
in FY 2014.
Water Operating Fund
Potable Water sales are the largest source of District revenues, with the majority of
sales to residential customers. In the previous and current year, mild weather
conditions, less that desirable economic conditions, and a strong water conservation
message have resulted in lower consumption demand, thus lower than anticipated
water revenues. It is projected that the coming year will continue along the same “new
normal” trend and water use levels will remain flat as homeowners continue already
formed habits consistent with operating within restricted levels.
There is no tiered water rate structure at YLWD. Therefore, Water Revenues are
calculated using the average number of units consumed per customer account, a
proposed monthly fixed charge per account, and a proposed $2.64 per billing unit
consumed (which is 100 cubic feet (ccf) or approximately 750 gallons). The result is
then annualized for the budget projection. The budget assumes a yearly demand of
20,000 acre feet (AF) in FY 2014. The chart below displays the historical trend of water
revenue.
Yorba Linda Water District FY 2013/14 Budget
Page 44
Revenue Assumptions, Continued
Revenue from Service Charges is a calculation of the projected number of service
connections for FY 2014 (24,193) multiplied by the proposed fixed service charge based
on meter size. The following chart displays this information.
Water Rate Structure FY 12/13 FY 13/14 FY 14/15
Effective Date 7/1/2012 7/1/2013 7/1/2014
Monthly Service Charges (per month)
5/8 $7.56 $8.80 $10.06
3/4 $7.56 $8.80 $10.06
1 $12.60 $14.67 $16.77
1 1/2 $25.20 $29.34 $33.54
2 $40.32 $46.94 $53.66
3 $88.20 $102.67 $117.37
4 $158.76 $187.80 $211.26
6 $352.80 $410.67 $469.47
Water Usage Charge (based on actual pass-through water supply
charges)
$2.57/hcf $2.64/hcf TBD
Other Income Revenues, which include but are not limited to backflow charges,
unmetered jumpers, construction meters, new account fees, and other income, are
projected based upon historical activity and current economic conditions.
Interest Income for the water operating funds is projected based on an average yield of
0.5% on the District’s portfolio.
Property Tax Income is projected based on the assumptions of the Orange County Tax
Assessor. The District anticipates receiving 97% of its share of the ad valorem tax
revenue, which will result in a 1% increase when compared to the previous year.
Other Non-Operating Revenue, which include but are not limited to annexation fees,
rental income, and other sources, are projected based upon historical activity and
current economic conditions.
Yorba Linda Water District FY 2013/14 Budget
Page 45
Revenue Assumptions, Continued
Sewer Operating Fund
The District’s Sewer Revenues are based on the sewer collection services provided to
our customers.
Sewer maintenance charges will remain fixed at $5.50 per month for single family
residential customers with associated charges for multi-family and commercial
accounts. The District will provide sewage collection services for approximately 25,500
sewer service connections.
Yorba Linda Water District FY 2013/14 Budget
Page 46
Revenue Assumptions, Continued
Other Income Revenues, which include but are not limited to sewer collection fees and
miscellaneous income, are projected based upon the historical activity and current
economic conditions.
Interest Income for the sewer operating funds is projected based on an average yield of
0.5% on the District’s portfolio.
Yorba Linda Water District FY 2013/14 Budget
Page 47
Cost Allocation
The allocation of costs are derived from cost accounting. Cost accounting is defined as
the process of tracking, recording and analyzing costs associated with the products or
activities of an organization. The costs of operating expenses including employee
wages and benefits are allocated to each department and division, based on actual
expenses as tracked by the District’s accounting system. The District’s budget is
presented with an allocation of 93% to the Water Fund and 7% to the Sewer Fund, with
the exceptions of the Water Production, Water Operations, and Mechanical Services
sections which are allocated 100% to the Water Fund. Additionally, the Sewer
Operations section, which includes sewer-related expenses including vehicle
maintenance, is allocated 100% to the Sewer Fund. The methodology used to
determine the allocation percentages involved discussions with personnel from each
department where they were to identify a basis for each section by which an allocation
percentage could be used. This analysis concluded that the allocation percentage
described above was appropriate.
Costs associated with capital projects are tracked by the means of assigned “Job
Numbers”. Salaries affiliated with capital projects are allocated to the appropriate CIP
accounts based on actual timesheet entries. An overhead of approximately 33% is
applied to the allocated salary costs by job number in order provide a true salary and
benefit cost applicable to CIP projects.
Chart of Major Funds Structure (FY 12/13)
Water Sales
Service Charges
Property Tax
Interest Income
Other Income
Sewer Service Charges
Water
Fund
Sewer
Fund
District
Operations &
Maintenance
Activities
Yorba Linda Water District FY 2013/14 Budget
Page 48
Rate History
* Based on a 1 inch meter
Monthly Commodity Minimum Monthly Commodity Minimum
Allowance Charge Monthly Allowance Charge Monthly
Year (CCF)(CCF)Charge Year (CCF)(CCF)Charge
1960 20 $0.06 $3.50 1987 5 $0.59 $5.95
1961 20 $0.06 $3.50 1988 5 $0.59 $5.95
1962 20 $0.06 $3.50 1989 5 $0.59 $5.95
1963 20 $0.06 $3.50 1990 5 $0.61 $6.15
1964 10 $0.10 $3.50 1991 5 $0.66 $6.65
1965 10 $0.10 $3.50 1992 5 $0.76 $7.65
1966 10 $0.10 $3.50 1993 0 $0.92 $4.65
1967 10 $0.10 $3.50 1994 0 $0.98 $4.65
1968 8 $0.12 $3.50 1995 0 $0.98 $4.95
1969 6 $0.14 $3.50 1996 0 $0.98 $4.95
1970 6 $0.16 $3.50 1997 0 $0.98 $4.95
1971 6 $0.16 $3.50 1998 0 $0.98 $4.95
1972 6 $0.16 $3.50 1999 0 $0.98 $4.95
1973 6 $0.18 $3.50 2000 0 $1.03 $5.20
1974 6 $0.20 $3.50 2001 0 $1.03 $5.20
1975 6 $0.20 $3.50 2002 0 $1.13 $5.70
1976 6 $0.24 $3.50 2003 0 $1.33 $5.70
1977 6 $0.24 $3.50 2004 0 $1.33 $6.70
1978 6 $0.27 $3.50 2005 0 $1.57 $7.92
1979 6 $0.27 $3.50 2006 0 $1.57 $7.92
1980 6 $0.30 $3.50 2007 0 $1.57 $7.92
1981 6 $0.30 $3.50 2008 0 $1.79 $8.35
1982 6 $0.30 $3.50 2009 0 $2.52 $10.20
1983 6 $0.30 $3.50 2010 0 $2.52 $11.73
1984 6 $0.39 $3.50 2011 0 $2.52 $11.73
1985 5 $0.45 $4.00 2012 0 $2.57 $12.60*
1986 5 $0.57 $5.85 2013 0 $2.64 $14.67*
Yorba Linda Water District FY 2013/14 Budget
Page 49
Average Residential Monthly Bill by Year
Note: Using 22.3 ccf per billing period (1 ccf = 748 gallons) with a 1 inch meter
Prior to April 2009, bills were submitted bi-monthly. This graph averages out the
charges to a hypothetical monthly bill.
Water
Consumption Sewer Service Service
Charge
FY 04/05 $33.00 $3.50 $7.92
FY 05/06 $35.01 $3.50 $7.92
FY 06/07 $35.01 $5.50 $8.35
FY 07/08 $39.92 $5.50 $8.35
FY 08/09 $39.92 $5.50 $8.35
FY 09/10 $56.20 $5.50 $10.20
FY 10/11 $56.20 $5.50 $11.73
FY 11/12 $56.20 $5.50 $11.73
FY 12/13 $57.31 $5.50 $12.60
FY 13/14 $58.87 $5.50 $14.67
Yorba Linda Water District FY 2013/14 Budget
Page 50
( Water Quality Technician Completing Weekly Testing)
Yorba Linda Water District FY 2013/14 Budget
Page 51
Demographics
The District boundaries shown in the map below encompass an area of approximately
22 square miles in northern Orange County, running north of the 91 freeway, from the
western edge of Chino Hills State Park and incorporating nearly all of the City of Yorba
Linda, in addition to portions of the Cities of Anaheim, Placentia and Brea.
The District’s service area is known for having larger than average residential lots and
more than 30 horse trails of more than 100 miles of aggregate length. In 2010, CNN
ranked the City of Yorba Linda as 38th among the best places in the United States to
live. Similarly, in an article by CNN Money, the City of Yorba Linda was listed as one of
the most affluent cities in the United States, as well as the highest med ian income in
Orange County, as reported by 2010 Census data, based on towns between 65,000
and 250,000 in population.
Due to the overlapping of the District’s service areas with multiple cities, the following
demographic data is from the City of Yorba Linda, as it most closely represents the full
District. Projections from the Southern California Association of Governments estimate
that the population within the District’s service area will grow from approximately 72,000
to nearly 98,000 by the year 203 5. The U.S. Census Bureau estimates the median
household income for the City of Yorba Linda for the years 2007-2011 is $115,291 and
the median house value for the same time period is $724,600.
Yorba Linda Water District FY 2013/14 Budget
Page 52
Demographics, Continued
The following chart illustrates the family income and home value medians as compared
to the County of Orange and the State of California.
The racial makeup of the City of Yorba Linda is 75% White, 14% Hispanic, 9% Asian,
1% African-American and 1% Other. The following chart visualizes these percentages.
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
City of Yorba Linda Orange County State of California
City of Yorba Linda Median Comparisons
Median Family Income Median Home Value
75%
14%
9%
1% 1%
City of Yorba Linda Demographics
White
Hispanic
Asian
African-American
Other
Yorba Linda Water District FY 2013/14 Budget
Page 53
Ten Largest Customers
Most Recent and Ten Years Ago
FY 2012/13
Customer Name Business Type Annual
Revenues
% of Actual
Revenues
1 City of Yorba Linda Government 1,862,792$ 6.35%
2 Placentia Yorba Linda USD Government 286,151$ 1.05%
3 Fairmont Hill Community Assoc.Homeowner's Assoc.117,255$ 0.43%
4 Kerrigan Ranch II Community Assoc.Homeowner's Assoc.105,582$ 0.39%
5 Yorba Linda Villages Homeowner's Assoc.100,875$ 0.37%
6 Archstone Yorba Linda Homeowner's Assoc.95,474$ 0.35%
7 The Hills at Yorba Linda Homeowner's Assoc.93,273$ 0.34%
8 Lake Park Mobile Home Community Homeowner's Assoc.69,249$ 0.25%
9 Mt. San Antonio Home Owners Assoc.Homeowner's Assoc.53,947$ 0.20%
10 Woodgate Condominiums Homeowner's Assoc.51,381$ 0.19%
2,835,978$ 8.91%
FY 2001/02
Customer Name Business Type Annual
Revenues
% of Actual
Revenues
1 City of Yorba Linda Government 1,915,252$ 14.99%
2 Saba Petroleum Manufacturer 175,921$ 1.38%
3 Tac West Inc Manufacturer 98,368$ 0.77%
4 St Francis of Assissi Private School 97,005$ 0.76%
5 Shigemi Muranaka Nursery Retail 78,760$ 0.62%
7 Placentia Unified School Government 31,610$ 0.25%
6 Sunset Tropicals Nursery Retail 30,969$ 0.24%
8 Costco Warehouse Retail 30,308$ 0.24%
9 Excell Circuits Manufacturer 27,840$ 0.22%
10 YL Country Club Private Club 25,744$ 0.20%
2,511,776$ 19.67%
Yorba Linda Water District FY 2013/14 Budget
Page 54
FINANCIAL SUMMARIES
Yorba Linda Water District FY 2013/14 Budget
Page 55
Total Revenue and Expenses (Water & Sewer)
FY 2010/11
Actual
FY 2011/12
Actual
FY 2012/13
Budget
FY 2012/13
Forecast
FY 2013/14
Budget
Revenue (Operating):
Water Revenue (Residential)14,322,659$ 16,120,680$ 15,405,197$ 16,458,968$ 16,217,590$
Water Revenue (Commercial & Fire Det.)1,755,870$ 1,820,913$ 1,822,665$ 2,078,659$ 2,020,223$
Water Revenue (Landscape/Irrigation)3,333,093$ 3,687,643$ 4,035,121$ 4,503,508$ 4,794,156$
Service Charges 3,274,629$ 3,369,437$ 3,755,191$ 3,708,778$ 4,468,716$
Sewer Charge Revenue 104,030$ 205,435$ 198,433$ 198,433$ 200,797$
Sewer Parcel Assessments 1,170,549$ 1,580,369$ 1,548,682$ 1,526,725$ 1,550,530$
Other Operating Revenue 1,035,545$ 848,238$ 643,737$ 715,784$ 717,749$
Total Operating Revenue 24,996,375$ 27,632,716$ 27,409,026$ 29,190,855$ 29,969,760$
Revenue (Non-Operating):
Interest 274,152$ 277,137$ 170,000$ 114,304$ 87,000$
Property Tax 1,258,769$ 1,273,855$ 1,244,320$ 1,249,059$ 1,264,672$
Other Non-Operating Revenue 739,062$ 805,654$ 494,437$ 763,994$ 509,150$
Total Non-Operating Revenue 2,271,983$ 2,356,646$ 1,908,757$ 2,127,358$ 1,860,822$
Total Revenue 27,268,358$ 29,989,362$ 29,317,783$ 31,318,213$ 31,830,583$
Expenses (Operating):
Variable Costs 11,267,615$ 12,275,853$ 12,953,024$ 14,335,494$ 13,767,658$
Salary Related Expenses 7,416,194$ 6,979,088$ 8,013,891$ 7,140,055$ 8,169,873$
Reduction for Capital Project Labor (513,199)$ -$ (365,000)$ (301,661)$ (265,000)$
Salary Related Expenses Total 6,902,995$ 6,979,088$ 7,648,891$ 6,838,394$ 7,904,873$
Supplies & Services:
Communications 270,787$ 214,165$ 303,250$ 210,739$ 305,200$
Contractual Services 781,552$ 437,875$ 489,321$ 442,147$ 542,840$
Data Processing 129,863$ 125,732$ 135,340$ 126,955$ 170,730$
Dues & Memberships 29,832$ 58,432$ 62,192$ 74,113$ 72,335$
Fees & Permits 63,893$ 154,146$ 151,320$ 169,681$ 167,365$
Board Election 35,698$ -$ 51,600$ -$ -$
Insurance 221,949$ 228,805$ 279,200$ 282,662$ 299,240$
Materials 453,331$ 504,352$ 486,025$ 617,321$ 587,775$
District Activities, Emp Recognition 14,811$ 12,972$ 18,600$ 20,139$ 25,150$
Maintenance 280,108$ 532,933$ 378,470$ 394,052$ 479,150$
Non-Capital Equipment 109,830$ 111,375$ 128,050$ 147,598$ 137,950$
Office Expense 28,010$ 46,077$ 40,525$ 44,944$ 46,150$
Professional Services 782,507$ 907,959$ 777,460$ 755,714$ 815,210$
Training 24,269$ 39,030$ 46,100$ 25,454$ 63,160$
Travel & Conferences 21,366$ 20,488$ 44,250$ 25,168$ 52,450$
Uncollectible Accounts 20,263$ 22,995$ 39,000$ 25,000$ 25,000$
Utilities 91,853$ 72,027$ 85,000$ 85,855$ 90,800$
Vehicle Expenses 326,411$ 321,756$ 333,899$ 334,460$ 367,149$
Supplies & Services Sub-Total 3,686,333$ 3,811,119$ 3,849,602$ 3,782,002$ 4,247,654$
Total Operating Expenses 21,856,943$ 23,066,060$ 24,451,517$ 24,955,890$ 25,920,185$
Expenses (Non-Operating):
Interest Expense 1,172,503$ 1,626,190$ 2,011,395$ 1,799,416$ 1,815,317$
Other Expense 406,575$ 108,984$ 124,210$ 44,206$ 77,400$
Total Non-Operating Expenses 1,579,078$ 1,735,174$ 2,135,605$ 1,843,622$ 1,892,717$
Total Expenses 23,436,021$ 24,801,234$ 26,587,122$ 26,799,513$ 27,812,902$
Net Income Before Capital Contributions 3,832,337$ 5,188,127$ 2,730,661$ 4,518,700$ 4,017,680$
Extraordinary Item -$ (5,000,000)$ -$ -$ -$
Capital Contributions 706,319$ 17,214,139$ -$ 350,819$ -$
Net Income Before Depreciation 4,538,656$ 17,402,266$ 2,730,661$ 4,869,519$ 4,017,680$
Depreciation 5,279,860$ 6,291,786$ 6,602,339$ 6,744,192$ 6,897,941$
Income (Loss)(741,204)$ 11,110,480$ (3,871,678)$ (1,874,673)$ (2,880,261)$
Yorba Linda Water District FY 2013/14 Budget
Page 56
Total Revenue and Expenses (Water & Sewer), Continued
Yorba Linda Water District FY 2013/14 Budget
Page 57
Total Revenue and Expenses (Water)
FY 2010/11
Actual
FY 2011/12
Actual
FY 2012/13
Budget
FY 2012/13
Forecast
FY 2013/14
Budget
Revenue (Operating):
Water Revenue (Residential)14,322,659$ 16,120,680$ 15,405,197$ 16,458,968$ 16,217,590$
Water Revenue (Commercial & Fire Det.)1,755,870$ 1,820,913$ 1,822,665$ 2,078,659$ 2,020,223$
Water Revenue (Landscape/Irrigation)3,333,093$ 3,687,643$ 4,035,121$ 4,503,508$ 4,794,156$
Service Charges 3,274,629$ 3,369,437$ 3,755,191$ 3,708,778$ 4,468,716$
Other Operating Revenue 981,471$ 753,830$ 585,929$ 667,922$ 681,074$
Total Operating Revenue 23,667,722$ 25,752,503$ 25,604,103$ 27,417,835$ 28,181,759$
Revenue (Non-Operating):
Interest 252,522$ 253,478$ 150,000$ 97,861$ 75,000$
Property Taxes 1,258,769$ 1,273,855$ 1,244,320$ 1,249,059$ 1,264,672$
Other Non-Operating Revenue 732,638$ 538,468$ 490,262$ 759,610$ 501,200$
Total Non-Operating Revenue 2,243,929$ 2,065,801$ 1,884,582$ 2,106,530$ 1,840,872$
Total Revenue 25,911,651$ 27,818,304$ 27,488,685$ 29,524,365$ 30,022,631$
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)11,267,615$ 12,275,853$ 12,953,024$ 14,335,494$ 13,767,658$
Salary Related Expenses 6,586,253$ 6,125,692$ 7,091,403$ 6,367,840$ 7,237,204$
Reduction for Capital Project Labor (471,314)$ -$ (350,000)$ (295,067)$ (250,000)$
Salary Related Expenses Total 6,114,939$ 6,125,692$ 6,741,403$ 6,072,773$ 6,987,204$
Supplies & Services
Communications 246,115$ 199,032$ 280,232$ 197,385$ 283,371$
Contractual Services 718,383$ 407,877$ 455,041$ 410,551$ 504,089$
Data Processing 118,175$ 116,676$ 125,866$ 117,648$ 158,779$
Dues & Memberships 26,899$ 53,650$ 57,609$ 68,934$ 67,021$
Fees & Permits 57,982$ 146,445$ 139,165$ 154,414$ 152,224$
Board Election 32,485$ -$ 47,988$ -$ -$
Insurance 201,974$ 212,136$ 259,656$ 263,323$ 278,293$
Materials 432,441$ 483,301$ 451,506$ 600,153$ 568,676$
District Activities, Emp Recognition 13,478$ 12,066$ 17,298$ 18,729$ 23,390$
Maintenance 237,689$ 398,747$ 307,065$ 279,506$ 357,243$
Non-Capital Equipment 87,296$ 94,576$ 109,782$ 131,874$ 121,534$
Office Expense 25,485$ 42,245$ 37,702$ 41,798$ 42,920$
Professional Services 557,721$ 873,650$ 740,578$ 726,445$ 775,685$
Training 20,976$ 34,710$ 41,353$ 19,042$ 56,963$
Travel & Conferences 19,417$ 19,194$ 40,833$ 23,763$ 48,389$
Uncollectible Accounts 18,919$ 21,833$ 36,270$ 23,250$ 23,250$
Utilities 83,603$ 66,904$ 79,050$ 79,169$ 83,700$
Vehicle Expenses 261,381$ 278,209$ 282,400$ 283,617$ 321,250$
Supplies & Services Sub-Total 3,160,419$ 3,461,250$ 3,509,393$ 3,439,599$ 3,866,775$
Total Operating Expenses 20,542,973$ 21,862,795$ 23,203,820$ 23,847,866$ 24,621,637$
Expenses (Non-Operating)
Interest on Long Term Debt 1,171,439$ 1,625,865$ 2,009,777$ 1,799,416$ 1,815,317$
Other Expense 291,195$ 90,485$ 118,210$ 44,206$ 71,400$
Total Non-Operating Expenses 1,462,634$ 1,716,350$ 2,127,987$ 1,843,622$ 1,886,717$
Total Expenses 22,005,607$ 23,579,145$ 25,331,807$ 25,691,489$ 26,508,354$
Net Income (Loss) Before Capital Contributions 3,906,044$ 4,239,159$ 2,156,878$ 3,832,876$ 3,514,277$
Transfers (To)/From -$ (5,085,111)$ -$ -$ -$
Capital Contributions 364,564$ 98,241$ -$ 193,770$ -$
Net Income (Loss) Before Depreciation 4,270,608$ (747,711)$ 2,156,878$ 4,026,646$ 3,514,277$
Depreciation 4,669,579$ 5,359,086$ 5,332,175$ 5,455,724$ 5,598,640$
Income (Loss)(398,971)$ (6,106,797)$ (3,175,297)$ (1,429,078)$ (2,084,363)$
Debt Service Coverage 1.81 2.09 1.49 2.04 1.96
Yorba Linda Water District FY 2013/14 Budget
Page 58
Total Revenue and Expenses (Water), Continued
Yorba Linda Water District FY 2013/14 Budget
Page 59
Total Revenue and Expenses (Sewer)
FY 2010/11
Actual
FY 2011/12
Actual
FY 2012/13
Budget
FY 2012/13
Forecast
FY 2013/14
Budget
Revenue (Operating):
Sewer Charge Revenue 1,170,549$ 1,580,369$ 1,548,682$ 1,526,725$ 1,550,530$
Sewer Parcel Assessments 104,030$ 205,435$ 198,433$ 198,433$ 200,797$
Other Operating Revenue 54,074$ 94,408$ 57,808$ 47,862$ 36,675$
Total Operating Revenue 1,328,653$ 1,880,213$ 1,804,923$ 1,773,020$ 1,788,002$
Revenue (Non-Operating):
Interest 21,630$ 23,659$ 20,000$ 16,443$ 12,000$
Other Non-Operating Revenue 6,424$ 267,186$ 4,175$ 4,384$ 7,950$
Total Non-Operating Revenue 28,054$ 290,845$ 24,175$ 20,828$ 19,950$
Total Revenue 1,356,707$ 2,171,058$ 1,829,098$ 1,793,848$ 1,807,952$
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)691$ -$ -$ -$ -$
Salary Related Expenses 829,941$ 853,396$ 922,488$ 772,215$ 932,669$
Reduction for Capital Project Labor (41,885)$ -$ (15,000)$ (6,594)$ (15,000)$
Salary Related Expenses Total 788,056$ 853,396$ 907,488$ 765,621$ 917,669$
Supplies & Services
Communications 24,672$ 15,133$ 23,018$ 13,354$ 21,829$
Contractual Services 63,169$ 29,998$ 34,280$ 31,596$ 38,751$
Data Processing 11,688$ 9,056$ 9,474$ 9,307$ 11,951$
Dues & Memberships 2,933$ 4,782$ 4,583$ 5,179$ 5,314$
Fees & Permits 5,911$ 7,701$ 12,155$ 15,267$ 15,141$
Board Election 3,213$ -$ 3,612$ -$ -$
Insurance 19,975$ 16,668$ 19,544$ 19,339$ 20,947$
Materials 20,890$ 21,051$ 34,519$ 17,168$ 19,099$
District Activities, Emp Recognition 1,333$ 907$ 1,302$ 1,410$ 1,761$
Maintenance 42,419$ 134,185$ 71,405$ 114,547$ 121,908$
Non-Capital Equipment 22,534$ 16,800$ 18,269$ 15,724$ 16,417$
Office Expense 2,525$ 3,832$ 2,823$ 3,146$ 3,231$
Professional Services 224,786$ 34,310$ 36,882$ 29,269$ 39,525$
Training 3,293$ 4,320$ 4,747$ 6,413$ 6,197$
Travel & Conferences 1,949$ 1,294$ 3,418$ 1,405$ 4,062$
Uncollectible Accounts 1,344$ 1,162$ 2,730$ 1,750$ 1,750$
Utilities 8,250$ 5,123$ 5,950$ 6,687$ 7,100$
Vehicle Expenses 65,030$ 43,547$ 51,499$ 50,843$ 45,899$
Supplies & Services Sub-Total 525,914$ 349,869$ 340,209$ 342,403$ 380,879$
Total Operating Expenses 1,314,661$ 1,203,265$ 1,247,697$ 1,108,024$ 1,298,548$
Expenses (Non-Operating):
Interest Expense 1,064$ 325$ 1,618$ -$ -$
Other Expense 115,380$ 18,499$ 6,000$ -$ 6,000$
Total Non-Operating Expenses 116,444$ 18,824$ 7,618$ -$ 6,000$
Total Expenses 1,431,105$ 1,222,089$ 1,255,315$ 1,108,024$ 1,304,548$
Net Income (Loss) Before Capital Contributions (74,398)$ 948,968$ 573,783$ 685,824$ 503,404$
Transfer (To)/From -$ 85,111$ -$ -$ -$
Capital Contributions 341,755$ 17,115,898$ -$ 157,049$ -$
Net Income Before Depreciation 267,357$ 18,149,977$ 573,783$ 842,873$ 503,404$
Depreciation 610,281$ 932,700$ 1,270,164$ 1,288,468$ 1,299,301$
Income (Loss)(342,924)$ 17,217,277$ (696,381)$ (445,595)$ (795,897)$
Yorba Linda Water District FY 2013/14 Budget
Page 60
Total Revenue and Expenses (Sewer), Continued
Yorba Linda Water District FY 2013/14 Budget
Page 61
Total Revenues by Fund
Total Revenues FY10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Forecast FY 13/14 Budget
Water Revenue 24,417,449$ 27,818,304$ 27,488,685$ 29,524,365$ 30,022,631$
Sewer Revenue 1,356,707$ 2,171,058$ 1,829,098$ 1,793,848$ 1,807,952$
Total Operating Revenue:25,774,156$ 29,989,362$ 29,317,783$ 31,318,213$ 31,830,583$
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
FY10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Forecast FY 13/14 Budget
Total Revenues
Water Revenue Sewer Revenue
Yorba Linda Water District FY 2013/14 Budget
Page 62
Total Expenses by Fund
FY10/11 Actual FY 11/12 Actual FY 12/13 Budget FY 12/13 Forecast FY 13/14 Budget
Water $22,005,607 $23,579,145 $25,331,807 $25,691,489 $26,508,354
Sewer $1,431,105 $1,222,089 $1,255,315 $1,108,024 $1,304,548
Total Operating Expenses:$23,436,712 $24,801,234 $26,587,122 $26,799,513 $27,812,902
**Depreciation Not Included
Yorba Linda Water District FY 2013/14 Budget
Page 63
Total Expenses by Category
Yorba Linda Water District FY 2013/14 Budget
Page 64
Variable Water Cost Expenses
Note: The Variable Water Costs category is the largest component of the FY 2013/14
Budgeted Operating Costs and includes imported and groundwater purchases, as well
as power costs associated with pumping water throughout the District. These costs are
listed in the Total Water Revenues and Expenses and Water Revenues and Expenses
schedules on pages 55 and 56, respectively.
Yorba Linda Water District FY 2013/14 Budget
Page 65
Reserves & Funding Sources
Restriction Category
Balance
Ending
6/30/2012
Balance
Ending
4/30/2013
Forecasted
Balance
Ending
6/30/2013
Additions
(Deductions)
FY 2013/14
Budgeted
Balances
Ending
6/30/2014
Water (Operating):
Operating Fund Operating Reserve 3,632,086 3,276,917 3,300,000 885,678 4,185,678
Reserve for Debt Service Debt Service Payment 1,021,981 796,836 1,384,000 1,339,509 2,723,509
Employee Liabilities OPEB and Comp Abs.- - - - -
Water (Capital)
Water Emergency Emergency Reserve 1,000,992 1,009,086 1,000,000 - 1,000,000
Water Capital Projects Capital Reserve*11,248,023 7,770,376 7,500,000 (532,910) 6,967,090
COP Bond 2008 Capital Reserve - - - - -
COP Bond 2008 - Reserve Restricted from Use **2,175,035 2,151,093 2,150,000 - 2,150,000
Water Maintenance Capital Reserve 200,000 200,715 200,000 - 200,000
Sewer (Operating):
Operating Fund Operating Reserve 260,007 292,220 300,000 127,501 427,501
Employee Liabilities OPEB and Comp Abs.- - - - -
Sewer (Capital)
Sewer Emergency Emergency Reserve 999,991 1,008,077 1,000,000 - 1,000,000
Sewer Capital Projects Capital Reserve 1,206,979 1,123,213 1,174,204 302,903 1,477,107
Total of Funds 21,745,094$ 17,628,533$ 18,008,204$ 2,122,681$ 20,130,885$
*Amount includes an assumption of $2,266,000 borrowed against a line of credit in FY 12/13 and $4,645,000 in FY 13/14
**Amount has been set aside by the fiscal agent in a reserve fund, and is unable to be spent down
Funding Sources
Yorba Linda Water District FY 2013/14 Budget
Page 66
Reserves & Funding Sources, Continued
Yorba Linda Water District FY 2013/14 Budget
Page 67
Five Year Financial Projections (FY 2014-2018)
Narrative
This financial projection is designed to provide a general understanding of h ow
revenues and expenditures are expected to influence the District over the next five
years. Revenue and expenditure projections are reviewed in relation to their effect on
funding capital projects, reserve levels, and operating fund balances. The Distri ct will
update its projections on an annual basis in order to plan for the future and determine
recommended rates. The projection factors in debt ratios, reserve balances, projected
rate increases, cost increases and growth projections.
The assumptions in the following projections include:
Costs passed-through for all variable water cost rate increases
Annual increases on the water commodity rate of 2.5% or 3%
Annexation to OCWD in FY 14/15
$7 million borrowing through a Line of Credit in FY 12/13 at an int erest rate of One
Month LIBOR + 0.90%, with renewals every 3 years
Principal repayment deferred to begin in FY 18/19
A 0.04% annual growth in customer accounts
No change to the sewer rate, but an alignment to address a disparity in our rates in
FY 2015/16
Average interest earnings at 0.5% - 1.0%
1% growth in property taxes
2% annual increase in other non-operating revenue other than annexation
amortization
3% - 5% annual increases in variable water costs
5.0% annual increases in salary related expenses
3-8% annual increases in supplies and services expenses with the following
exceptions:
Board Election expense only budgeted every other year
Utilities expense budgeted to increase 5% annually
Interest expense equal to those scheduled by the existing bonds and assumed
interest rate of 1.5-2.0% for Line of Credit
No change to future budgets for other non-operating expenses
Depreciation increases based on the projected completion of CIP jobs
The District is still in the middle of an aggressive CIP spending plan th at was created
with the issuance of the 2008 Certificates of Participation. The following projections
include the completion of that spending plan.
Yorba Linda Water District FY 2013/14 Budget
Page 68
Five Year Financial Projections
Water & Sewer
FY 2013/14
Budget
FY 2014/15
Budget
FY 2015/16
Budget
FY 2016/17
Budget
FY 2017/18
Budget
Revenue (Operating):
Water Revenue (Residential)16,217,590$ 16,671,541$ 17,338,876$ 18,086,654$ 18,683,665$
Water Revenue (Commercial & Fire Det.)2,020,223$ 2,076,772$ 2,159,902$ 2,253,052$ 2,327,422$
Water Revenue (Landscape/Irrigation)4,794,156$ 4,928,351$ 5,125,625$ 5,346,679$ 5,523,164$
Service Charges 4,468,716$ 5,009,840$ 5,844,707$ 6,726,646$ 7,637,940$
Sewer Charge Revenue 200,797$ 200,797$ 133,702$ 133,702$ 133,702$
Sewer Parcel Assessments 36,675$ 36,675$ 36,675$ 36,675$ 36,675$
Other Operating Revenue 717,749$ 717,749$ 717,749$ 717,749$ 717,749$
Total Operating Revenue 28,455,906$ 29,641,725$ 31,357,236$ 33,301,157$ 35,060,317$
Revenue (Non-Operating):
Interest 87,000$ 122,644$ 142,349$ 184,171$ 238,796$
Property Tax 1,264,672$ 1,277,319$ 1,290,092$ 1,302,993$ 1,316,023$
Other Non-Operating Revenue 509,150$ 510,354$ 511,582$ 512,835$ 514,112$
Total Non-Operating Revenue 1,860,822$ 1,910,317$ 1,944,023$ 1,999,999$ 2,068,931$
Total Revenue 30,316,728$ 31,552,042$ 33,301,259$ 35,301,155$ 37,129,248$
Expenses (Operating):
Variable Water Costs 13,767,658$ 13,290,809$ 14,052,319$ 14,163,929$ 14,877,435$
Salary Related Expenses 7,904,873$ 8,300,116$ 8,715,122$ 9,150,878$ 9,608,422$
Supplies & Services:
Communications 305,200$ 329,616$ 355,985$ 373,785$ 384,998$
Contractual Services 542,840$ 586,267$ 633,169$ 664,827$ 684,772$
Data Processing 170,730$ 184,388$ 199,139$ 209,096$ 215,369$
Dues & Memberships 72,335$ 78,122$ 84,372$ 88,590$ 91,248$
Fees & Permits 167,365$ 180,754$ 195,215$ 204,975$ 211,125$
Board Election -$ 50,000$ -$ 55,000$ -$
Insurance 299,240$ 314,202$ 329,912$ 346,408$ 363,728$
Materials 587,775$ 634,797$ 685,581$ 719,860$ 741,456$
District Activities, Emp Recognition 25,150$ 27,162$ 29,335$ 30,802$ 31,726$
Maintenance 479,150$ 517,482$ 558,881$ 586,825$ 604,429$
Non-Capital Equipment 137,950$ 148,986$ 160,905$ 168,950$ 174,019$
Office Expense 46,150$ 49,842$ 53,829$ 56,521$ 58,216$
Professional Services 815,210$ 880,427$ 950,861$ 998,404$ 1,028,356$
Training 63,160$ 68,213$ 73,670$ 77,353$ 79,674$
Travel & Conferences 52,450$ 56,646$ 61,178$ 64,237$ 66,164$
Uncollectible Accounts 25,000$ 27,000$ 29,160$ 30,618$ 31,537$
Utilities 90,800$ 98,064$ 105,909$ 111,205$ 114,541$
Vehicle Equipment 367,149$ 396,521$ 428,243$ 449,655$ 463,144$
Supplies & Services Sub-Total 4,247,654$ 4,628,489$ 4,935,342$ 5,237,109$ 5,344,501$
Total Operating Expenses 25,920,185$ 26,219,414$ 27,702,783$ 28,551,916$ 29,830,358$
Expenses (Non-Operating):
Interest Expense 1,815,317$ 1,816,865$ 1,816,559$ 1,776,884$ 1,734,309$
Other Expense 77,400$ 77,400$ 77,400$ 77,400$ 77,400$
Total Non-Operating Expenses 1,892,717$ 1,894,265$ 1,893,959$ 1,854,284$ 1,811,709$
Total Expenses 27,812,902$ 28,113,679$ 29,596,742$ 30,406,200$ 31,642,067$
Net Income (Loss) Before Capital Contributions 2,503,826$ 3,438,362$ 3,704,517$ 4,894,955$ 5,487,181$
Capital Contributions -$ -$ -$ -$ -$
Net Income (Loss) Before Depreciation 2,503,826$ 3,438,362$ 3,704,517$ 4,894,955$ 5,487,181$
Depreciation 6,897,941$ 6,659,593$ 6,575,906$ 6,156,738$ 6,150,904$
Income (Loss)(4,394,115)$ (3,221,231)$ (2,871,389)$ (1,261,783)$ (663,723)$
Yorba Linda Water District FY 2013/14 Budget
Page 69
Five Year Financial Projections
Water
FY 2013/14
Budget
FY 2014/15
Budget
FY 2015/16
Budget
FY 2016/17
Budget
FY 2017/18
Budget
Revenue (Operating):
Water Revenue (Residential)16,217,590$ 16,671,541$ 17,338,876$ 18,086,654$ 18,683,665$
Water Revenue (Commercial & Fire Det.)2,020,223$ 2,076,772$ 2,159,902$ 2,253,052$ 2,327,422$
Water Revenue (Landscape/Irrigation)4,794,156$ 4,928,351$ 5,125,625$ 5,346,679$ 5,523,164$
Service Charges 4,468,716$ 5,009,840$ 5,844,707$ 6,726,646$ 7,637,940$
Other Operating Revenue 681,074$ 694,695$ 708,589$ 722,761$ 737,216$
Total Operating Revenue 28,181,759$ 29,381,199$ 31,177,699$ 33,135,793$ 34,909,407$
Revenue (Non-Operating):
Interest 75,000$ 108,967$ 120,708$ 150,054$ 202,027$
Property Tax 1,264,672$ 1,277,319$ 1,290,092$ 1,302,993$ 1,316,023$
Other Non-Operating Revenue 501,200$ 502,404$ 503,632$ 504,885$ 506,162$
Total Non-Operating Revenue 1,840,872$ 1,888,690$ 1,914,432$ 1,957,932$ 2,024,212$
Total Revenue 30,022,631$ 31,269,889$ 33,092,131$ 35,093,725$ 36,933,619$
Expenses (Operating):
Variable Water Costs 13,767,658$ 13,290,809$ 14,052,319$ 14,163,929$ 14,877,435$
Salary Related Expenses 6,987,204$ 7,336,564$ 7,703,392$ 8,088,562$ 8,492,990$
Supplies & Services:
Communications 283,371$ 306,041$ 330,524$ 347,050$ 357,462$
Contractual Services 504,089$ 544,416$ 587,970$ 617,368$ 635,889$
Data Processing 158,779$ 171,481$ 185,200$ 194,460$ 200,293$
Dues & Memberships 67,021$ 72,382$ 78,173$ 82,081$ 84,544$
Fees & Permits 152,224$ 164,402$ 177,554$ 186,432$ 192,025$
Board Election -$ 46,500$ -$ 51,150$ -$
Insurance 278,293$ 292,208$ 306,818$ 322,159$ 338,267$
Materials 568,676$ 614,170$ 663,303$ 696,469$ 717,363$
District Activities, Emp Recognition 23,390$ 25,261$ 27,282$ 28,646$ 29,505$
Maintenance 357,243$ 385,822$ 416,688$ 437,522$ 450,648$
Non-Capital Equipment 121,534$ 131,256$ 141,757$ 148,845$ 153,310$
Office Expense 42,920$ 46,353$ 50,061$ 52,564$ 54,141$
Professional Services 775,685$ 837,740$ 904,759$ 949,997$ 978,497$
Training 56,963$ 61,520$ 66,442$ 69,764$ 71,857$
Travel & Conferences 48,389$ 52,260$ 56,440$ 59,262$ 61,040$
Uncollectible Accounts 23,250$ 25,110$ 27,119$ 28,475$ 29,329$
Utilities 83,700$ 90,396$ 97,628$ 102,509$ 105,584$
Vehicle Equipment 321,250$ 346,950$ 374,706$ 393,441$ 405,245$
Supplies & Services Sub-Total 3,866,775$ 4,214,268$ 4,492,423$ 4,768,194$ 4,864,999$
Total Operating Expenses 24,621,637$ 24,841,641$ 26,248,134$ 27,020,685$ 28,235,423$
Expenses (Non-Operating):
Interest Expense 1,815,317$ 1,816,865$ 1,816,559$ 1,776,884$ 1,734,309$
Other Expense 71,400$ 71,400$ 71,400$ 71,400$ 71,400$
Total Non-Operating Expenses 1,886,717$ 1,888,265$ 1,887,959$ 1,848,284$ 1,805,709$
Total Expenses 26,508,354$ 26,729,906$ 28,136,093$ 28,868,969$ 30,041,132$
Net Income (Loss) Before Depreciation 3,514,277$ 4,539,983$ 4,956,038$ 6,224,756$ 6,892,487$
Depreciation 5,598,640$ 6,261,132$ 6,418,632$ 6,671,132$ 6,812,132$
Income (Loss)(2,084,363)$ (1,721,149)$ (1,462,594)$ (446,376)$ 80,355$
Debt Service Coverage 1.94 2.30 2.44 2.89 3.13
Yorba Linda Water District FY 2013/14 Budget
Page 70
Five Year Financial Projections
Sewer
FY 2013/14
Budget
FY 2014/15
Budget
FY 2015/16
Budget
FY 2016/17
Budget
FY 2016/17
Budget
Revenue (Operating):
Sewer Charge Revenue 1,550,530$ 1,565,506$ 1,697,143$ 1,701,940$ 1,706,757$
Sewer Parcel Assessments 200,797$ 200,797$ 133,702$ 133,702$ 133,702$
Other Operating Revenue 36,675$ 36,675$ 36,675$ 36,675$ 36,675$
Total Operating Revenue 1,788,002$ 1,802,978$ 1,867,520$ 1,872,317$ 1,877,134$
Revenue (Non-Operating):
Interest 12,000$ 13,677$ 21,641$ 34,117$ 36,769$
Other Non-Operating Revenue 7,950$ 7,950$ 7,950$ 7,950$ 7,950$
Total Non-Operating Revenue 19,950$ 21,627$ 29,591$ 42,067$ 44,719$
Total Revenue 1,807,952$ 1,824,605$ 1,897,111$ 1,914,384$ 1,921,853$
Expenses (Operating):
Salary Related Expenses 917,669$ 963,552$ 1,011,730$ 1,062,316$ 1,115,432$
Supplies & Services:
Communications 21,829$ 23,575$ 25,461$ 26,734$ 27,536$
Contractual Services 38,751$ 41,851$ 45,199$ 47,459$ 48,883$
Data Processing 11,951$ 12,907$ 13,940$ 14,637$ 15,076$
Dues & Memberships 5,314$ 5,740$ 6,199$ 6,509$ 6,704$
Fees & Permits 15,141$ 16,352$ 17,661$ 18,544$ 19,100$
Board Election -$ 3,500$ -$ 3,850$ -$
Insurance 20,947$ 21,994$ 23,094$ 24,249$ 25,461$
Materials 19,099$ 20,627$ 22,277$ 23,391$ 24,093$
District Activities, Emp Recognition 1,761$ 1,901$ 2,053$ 2,156$ 2,221$
Maintenance 121,908$ 131,660$ 142,193$ 149,303$ 153,782$
Non-Capital Equipment 16,417$ 17,730$ 19,148$ 20,106$ 20,709$
Office Expense 3,231$ 3,489$ 3,768$ 3,956$ 4,075$
Professional Services 39,525$ 42,687$ 46,102$ 48,407$ 49,859$
Training 6,197$ 6,692$ 7,228$ 7,589$ 7,817$
Travel & Conferences 4,062$ 4,386$ 4,737$ 4,974$ 5,123$
Uncollectible Accounts 1,750$ 1,890$ 2,041$ 2,143$ 2,208$
Utilities 7,100$ 7,668$ 8,281$ 8,696$ 8,956$
Vehicle Equipment 45,899$ 49,571$ 53,537$ 56,213$ 57,900$
Supplies & Services Sub-Total 380,879$ 414,221$ 442,919$ 468,915$ 479,502$
Total Operating Expenses 1,298,548$ 1,377,774$ 1,454,649$ 1,531,232$ 1,594,934$
Expenses (Non-Operating):
Other Expense 6,000$ 6,000$ 6,000$ 6,000$ 6,000$
Total Non-Operating Expenses 6,000$ 6,000$ 6,000$ 6,000$ 6,000$
Total Expenses 1,304,548$ 1,383,774$ 1,460,649$ 1,537,232$ 1,600,934$
Net Income (Loss) Before Capital Contributions 503,404$ 440,831$ 436,462$ 377,152$ 320,919$
Capital Contributions -$ -$ -$ -$ -$
Net Income (Loss) Before Depreciation 503,404$ 440,831$ 436,462$ 377,152$ 320,919$
Depreciation 1,299,301$ 1,344,701$ 1,344,701$ 1,344,701$ 1,344,701$
Income (Loss)(795,897)$ (903,870)$ (908,239)$ (967,549)$ (1,023,782)$
Yorba Linda Water District FY 2013/14 Budget
Page 71
Five Year Financial Projections
Reserve Balances- Water
FY 2013/14
Budget
FY 2014/15
Budget
FY 2015/16
Budget
FY 2016/17
Budget
FY 2017/18
Budget
Operating Reserves
Ending Balance 4,185,678$ 4,223,079$ 4,462,183$ 4,593,516$ 4,800,022$
Minimum Balance 1,969,731$ 1,987,331$ 2,099,851$ 2,161,655$ 2,258,834$
Maximum Balance 4,185,678$ 4,223,079$ 4,462,183$ 4,593,516$ 4,800,022$
Capital Replacement Reserves
Ending Balance 6,967,090$ 5,011,689$ 2,326,535$ 2,961,876$ 2,294,945$
Minimum Balance*1,820,000$ 1,820,000$ 1,820,000$ 1,820,000$ 1,820,000$
Maintenance Reserves
Ending Balance 200,000$ 200,000$ 200,000$ 200,000$ 200,000$
Minimum Balance 200,000$ 200,000$ 200,000$ 200,000$ 200,000$
Emergency Reserves
Ending Balance 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$
Minimum Balance 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$
Debt Service Reserves
Ending Balance 2,723,509$ 2,723,509$ 2,721,559$ 2,716,884$ 2,714,309$
Minimum Balance 2,723,509$ 2,723,509$ 2,721,559$ 2,716,884$ 2,714,309$
COP Reserves
Ending Balance 2,147,096$ 2,147,096$ 2,147,096$ 2,147,096$ 2,147,096$
Minimum Balance 2,147,096$ 2,147,096$ 2,147,096$ 2,147,096$ 2,147,096$
Employee Benefit Liability Reserves
Ending Balance 93,000$ 186,000$ 279,000$ 372,000$ 465,000$
Minimum Balance*93,000$ 93,000$ 93,000$ 93,000$ 93,000$
Total Water Reserves 0$ 0$ 0$ 0$
Ending Balance 17,316,373$ 15,491,373$ 13,136,373$ 13,991,372$ 13,621,372$
Minimum Balance 9,953,336$ 9,970,936$ 10,081,506$ 10,138,635$ 10,233,239$
*Minimum Balance is actually minimum annual funding
Yorba Linda Water District FY 2013/14 Budget
Page 72
Five Year Financial Projections
Reserve Balances- Sewer
FY 2013/14
Budget
FY 2014/15
Budget
FY 2015/16
Budget
FY 2016/17
Budget
FY 2017/18
Budget
Operation Reserves
Ending Balance 300,000$ 462,821$ 475,890$ 488,909$ 499,738$
Minimum Balance 207,828$ 217,798$ 223,948$ 230,075$ 235,171$
Capital Replacement Reserves
Ending Balance 1,477,107$ 1,344,827$ 1,354,428$ 1,308,620$ 1,204,918$
Minimum Balance*345,000$ 345,000$ 345,000$ 345,000$ 345,000$
Emergency Reserves
Ending Balance 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$
Minimum Balance 250,000$ 250,000$ 250,000$ 250,000$ 250,000$
Total Sewer Reserves 0$ 0$ (0)$ (0)$
Ending Balance 2,777,107$ 2,807,648$ 2,830,318$ 2,797,529$ 2,704,656$
Minimum Balance 802,828$ 812,798$ 818,948$ 825,075$ 830,171$
*Minimum Balance is actually minimum annual funding
Yorba Linda Water District FY 2013/14 Budget
Page 73
Fund Balance History (FYE 2005-2013)
Fiscal Year Water Sewer
Ending Funds Fund Total
Fund Balance @ 6/30/2009 124,012,838$ 25,406,475$ 149,419,313$
06/30/10 Net Income Before Capital Contributions (1,242,250)(317,140)(1,559,390)
Capital Contributions 5,973,683 733,715 6,707,398
Fund Balance @ 6/30/2010 128,744,271$ 25,823,050$ 154,567,321$
06/30/11 Net Income Before Capital Contributions (763,535)(684,679)(1,448,214)
Capital Contributions 364,564 341,755 706,319
Prior Period Adjustment - 410,247 410,247
Fund Balance @ 6/30/2011 128,345,300$ 25,890,373$ 154,235,673$
06/30/12 Net Income Before Capital Contributions (1,119,927)(287,672)(1,407,599)
Capital Contributions 98,241 17,115,898 17,214,139
Transfers In (Out)(85,111)85,111 0
Extraordinary Item (5,000,000)- (5,000,000)
Fund Balance @ 6/30/2012 122,238,503$ 42,803,710$ 165,042,213$
06/30/13 Revenue (Operating):
Water Sales 26,749,913 - 26,749,913
Sewer Revenues - 1,725,158 1,725,158
Other Operating Revenue 667,922 47,862 715,784
Interest 97,861 16,443 114,304
Property Taxes 1,249,059 - 1,249,059
Other Non-Operating Revenue 759,610 4,384 763,994
Total Estimated Revenues FY2013 29,524,365 1,793,848 31,318,213
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)14,335,494 - 14,335,494
Salary Related Expenses 6,072,773 765,621 6,838,394
Supplies & Services 3,439,599 342,403 3,782,002
Depreciation 5,455,724 1,288,468 6,744,192
Interest on Long Term Debt 1,799,416 - 1,799,416
Other Expense 44,206 - 44,206
Total Estimated Expenses FY2013 31,147,213 2,396,492 33,543,705
Net Income Before Capital Contributions (1,622,848)(602,644)(2,225,492)
Capital Contributions 193,770 157,049 350,819
Net Income(Loss) FY2013 (1,429,078)(445,595)(1,874,673)
Estimated Fund Balance @ 6/30/2013 120,809,424$ 42,358,115$ 163,167,539$
06/30/14 Revenue (Operating):
Water Sales 27,500,685 - 27,500,685
Sewer Revenues - 1,751,327 1,751,327
Other Operating Revenue 681,074 36,675 717,749
Interest 75,000 12,000 87,000
Property Taxes 1,264,672 - 1,264,672
Other Non-Operating Revenue 501,200 7,950 509,150
Total Estimated Revenues FY2014 30,022,631 1,807,952 31,830,583
Expenses (Operating):
Variable Water Costs (G.W., Import & Power)13,767,658 - 13,767,658
Salary Related Expenses 6,987,204 917,669 7,904,873
Supplies & Services 3,866,775 380,879 4,247,654
Depreciation 5,598,640 1,299,301 6,897,941
Interest on Long Term Debt 1,815,317 - 1,815,317
Other Expense 71,400 6,000 77,400
Total Estimated Expenses FY2014 32,106,994 2,603,849 34,710,844
Net Income Before Capital Contributions (2,084,363)(795,897)(2,880,261)
Net Income(Loss) FY2014 (2,084,363)(795,897)(2,880,261)
Estimated Fund Balance @ 6/30/2014 118,725,061$ 41,562,217$ 160,287,278$
Yorba Linda Water District FY 2013/14 Budget
Page 74
Debt Administration
The District’s debt rating from Fitch is “AA”. The District has no formal debt policy and
no legal debt limit; however, the District’s future borrowing capacity is limited by the debt
coverage ratio required by existing bond covenants. The covenants require that the
coverage exceed 1.1; the District’s budgeted ratio is 1.96 for Fiscal Year 2014. This
District’s Fiscal Year 2013 budgeted debt service obligation ($2,712,659) is related to its
two existing debt issuances. Use of proceeds and the corresponding principal balance
of each are as follows:
Debt service requirements for the District’s Certificates of Participation are as follows:
Year of
Issuance
Use of Proceeds Principal
Balance as of
June 2013
2008
COP
COP funds are being issued to finance certain capital
improvements, to fund a reserve fund, and to pay certain
costs of delivery.
$ 32,070,000
2012A
Refunding
Bond
Refunding BOnds funds are being issued to finance certain
capital improvements, to fund a reserve fund, and to pay
certain costs of delivery.
8,330,000
40,400,000$
Year Principal Interest Total
2014 965,000$ 1,747,659$ 2,712,659$
2015 1,010,000$ 1,713,509$ 2,723,509$
2016-2019 4,415,000$ 6,456,260$ 10,871,260$
2020-2024 6,575,000$ 6,979,956$ 13,554,956$
2025-2028 6,345,000$ 4,472,856$ 10,817,856$
2029-2033 9,630,000$ 3,851,684$ 13,481,684$
2034-2039 11,460,000$ 1,719,219$ 13,179,219$
Total 40,400,000$ 26,941,143$ 67,341,143$
Yorba Linda Water District FY 2013/14 Budget
Page 75
Employees Per Capita
* Note: Employees per Capita is for fiscal year 2012/13 and is measured in number of
employees per thousand customers
0.00
0.50
1.00
1.50
2.00
2.50
Yorba Linda WD South Coast
WD
Serrano WD Walnut Valley
WD
Mesa Water
1.09
2.21
2.00
0.54 0.53
Employees per Capita
Yorba Linda Water District FY 2013/14 Budget
Page 76
Residential Meter Charge Comparison
Note: Approximately 93% of the District’s customer base has a 1 inch or smaller meter.
The charges for all agencies are current as of FY 12/13.
Yorba Linda Water District FY 2013/14 Budget
Page 77
CAPITAL PROJECTS
Yorba Linda Water District FY 2013/14 Budget
Page 78
(Maintenance Operator Flushing a Hydrant)
Yorba Linda Water District FY 2013/14 Budget
Page 79
Capital Improvement Plan
Project #Project Description
Total Project
Budget
(12/13)
Increase/
(Decrease)
Total Project
Budget
(13/14)
Expenditures
Through
6/30/2012
FY 12/13
Expenditure
Forecast
2008-17B YL Blvd BPS (Booster Pump Station)2,650,000$ 465,000$ 3,115,000$ 112,924$ 927,076$
2009-22 #21 S & W Well Project (Well No. 21)2,300,000$ (550,000)$ 1,750,000$ 33,337$ 36,663$
2009-22 #22 S & W Well Project (Well No. 22)2,500,000$ -$ 2,500,000$ 2,029$ 2,971$
2010-02 Lakeview Grade Separation 80,000$ 520,000$ 600,000$ 82,176$ 217,824$
-Lakeview Landscaping 50,000$ -$ 50,000$ -$ -$
2010-11B Fairmont BPS Upgrade 5,500,000$ 800,000$ 6,300,000$ 11,103$ 148,897$
2011-20 2012 Waterline Project 1,170,000$ 475,000$ 1,645,000$ 41,336$ 1,103,664$
2012-13 Yorba Linda High School Park -$ 370,000$ 370,000$ -$ 55,000$
Rehabilitation & Restoration
-Meter Replacement Program 350,000$ 2,150,000$ 2,500,000$ -$ -$
-Future Pipeline Project 2,560,000$ 130,000$ 2,690,000$ -$ -$
New Elk Mountain Booster Surge Tank -$ 100,000$ 100,000$ -$ -$
New Timber Ridge BPS Rehabilitiation -$ 250,000$ 250,000$ -$ -$
New Richfield Campus Spoils -$ 150,000$ 150,000$ -$ -$
New Lakeview Booster Piping -$ 100,000$ 100,000$ -$ -$
New Future PRS Rehabilitation -$ 1,430,000$ 1,430,000$ -$ -$
-Annual Routine Capital R&R 5,830,000$ (4,310,000)$ 1,520,000$ -$ -$
R & R Subtotal 8,740,000$ -$ 8,740,000$ -$ -$
TOTAL 22,990,000$ 2,080,000$ 25,070,000$ 282,905$ 2,492,095$
Project #Projects Completed in FY 12/13
Total Project
Budget
(12/13)
Over/(Under)
Budget
Actual Project
Total
Expenditures
Through
6/30/2012
FY 12/13
Expenditure
Forecast
2007-11 Well No. 20 2,300,000$ (300,000)$ 2,000,000$ 1,879,459$ 120,541$
2008-14 Highland BPS Upgrade*6,100,000$ (127,000)$ 5,973,000$ 5,676,955$ 296,045$
2008-17 YL Blvd Pipeline*2,250,000$ -$ 2,250,000$ 375,426$ 1,874,574$
2009-15 Computerized Maint & Mgmt Syst.410,000$ (62,500)$ 347,500$ 325,109$ 22,391$
2010-11 Fairmont Reservoir Site Improvement*500,000$ (130,000)$ 370,000$ 287,676$ 82,324$
2011-08 Press. Reg. Stations Upgrade*1,000,000$ (120,000)$ 880,000$ 110,036$ 769,964$
2011-16S Green Crest Dr. Sewer Lift Stn Upgr*140,000$ 30,000$ 170,000$ 97,583$ 72,417$
2011-23S Sewer Facilities GIS Conversion*22,500$ 8,000$ 30,500$ 24,132$ 6,368$
2012-15 Richfield Chlorine System PLC*-$ 24,000$ 24,000$ -$ 24,000$
-Disinf. Bstr. Sta. at Hidden Hills Res.**200,000$ (200,000)$ -$ -$ -$
-GIS - Phase II**97,000$ (97,000)$ -$ -$ -$
-GIS - Phase II (Sewer)**36,000$ (36,000)$ -$ -$ -$
TOTAL 13,055,500$ (1,010,500)$ 12,045,000$ 8,776,376$ 3,268,624$
GRAND TOTAL 36,045,500$ 9,059,281$ 5,760,719$
*Project Due to be Completed and Capitalized in FY 12/13
**Project Moved to Vehicle Equipment & Capital Outlay
Yorba Linda Water District FY 2013/14 Budget
Page 80
Capital Improvement Plan, Continued
FY 13/14
Budget
FY 14/15
Budget
FY 15/16
Budget
FY 16/17
Budget
FY 17/18
Budget
5 Year Future
Projected
Budgets
2,075,000$ -$ -$ -$ -$ 2,075,000$
1,000,000$ 680,000$ -$ -$ -$ 1,680,000$
-$ -$ -$ 245,000$ 2,250,000$ 2,495,000$
300,000$ -$ -$ -$ -$ 300,000$
-$ 50,000$ -$ -$ -$ 50,000$
500,000$ 2,500,000$ 3,140,000$ -$ -$ 6,140,000$
500,000$ -$ -$ -$ -$ 500,000$
20,000$ 295,000$ -$ -$ -$ 315,000$
50,000$ -$ 1,200,000$ 1,250,000$ -$ 2,500,000$
50,000$ 800,000$ 160,000$ 1,500,000$ 180,000$ 2,690,000$
100,000$ -$ -$ -$ -$ 100,000$
50,000$ 200,000$ -$ -$ -$ 250,000$
-$ 150,000$ -$ -$ -$ 150,000$
-$ -$ -$ 100,000$ -$ 100,000$
-$ 60,000$ 600,000$ 70,000$ 700,000$ 1,430,000$
-$ -$ -$ -$ 1,520,000$ 1,520,000$
250,000$ 1,210,000$ 1,960,000$ 2,920,000$ 2,400,000$ 8,740,000$
4,645,000$ 4,735,000$ 5,100,000$ 3,165,000$ 4,650,000$ 22,295,000$
Yorba Linda Water District FY 2013/14 Budget
Page 81
Capital Projects Summary
2012 Waterline Replacement Project
Total Project Budget: $1,645,000 Proposed FY 13/14 Budget: $500,000
The project consists of replacing old waterlines and appurtenances in seven locations,
ranging from 200 to 3,000 feet, with a total replacement length of approximately 6,700
feet. These locations were identified in the Asset Management Plan and the Capital
Improvement Plan as requiring near-term replacement due to age and condition of the
pipelines. The project was divided into two phases for construction. Phase 1, a
replacement pipeline in Plumosa Drive, has been completed. Phase 2 work is under
construction and planned for completion in FY 13/14.
Yorba Linda Blvd Booster Pump Station Project
Total Project Budget: $3,115,000 Proposed FY 13/14 Budget: $2,075,000
The project consists of replacing the existing Palm Avenue Booster Pump Station with a
three-pump 5,000-gpm capacity new pump station at Gun Club Road and Yorba Linda
Blvd. The project will make it possible to deliver more groundwater to the easterly
portion of the District’s service area. Construction of the new pump station began in
FY12/13 and will be complete in FY 13/14. Projected costs in FY 12/13 and FY 13/14
are estimated to be $927,000 and $2,075,000, respectively.
Well #21 Project
Total Project Budget: $1,750,000 Proposed FY 13/14 Budget: $1,000,000
Work began in FY 12/13 on plans for the drilling of the ne w well. In FY13/14, a test well
will be drilled to confirm the quantity and quality of water expected from a well at that
site. If the findings are positive, the test well will be drilled out and completed with a
steel casing, for production testing. Budgeted for FY13/14 is the drilling of the well and
the preparation of plans for well equipping at an estimated cost of $800,000. Budgeted
for FY 14/15 is construction of wellhead facilities and a discharge pipeline at an
estimated cost of $880,000.
Fairmont Pump Station Upgrade Project
Total Project Budget: $6,300,000 Proposed FY 13/14 Budget: $500,000
The project is the refurbishment and upgrading of the Fairmont site. The existing 37 -
year old booster station will be demolished and its two booster pumps will be replaced
by six, with two each pumping to three different pressure zones. A new building will be
constructed to house the pumps, as well as facilities for operations and maintenance,
and for equipment and material storage. The project will also in clude refurbishment of
elements of the Fairmont Reservoir. Completed in FY11/12 was the replacement of
valves inside the reservoir. Planned for FY12/13 is completion of design plans at an
estimated cost of $500,000. Construction is planned to follow, at an estimated cost of $3
million in FY 13/14 and $2.2 million in FY 14/15. Part of the cost of the improvements
will be offset by developer-provided funding.
Yorba Linda Water District FY 2013/14 Budget
Page 82
Capital Projects Summary, Continued
Lakeview Grade Separation Project
Total Project Budget: $600,000 Proposed FY 13/14 Budget: $300,000
The Orange County Transportation Authority (OCTA) is the lead agency for a planned
Lakeview Avenue bridge over Orangethorpe Avenue and the adjacent BNSF Railroad
tracks. As part of the project, it will be necessary to replace and relocate the District’s
water lines currently in Lakeview Avenue through the project area. The District has been
in discussions with OCTA as to how much of the total cost of the relocation and
replacement of its waterlines and appurtenances the District must pay for, estimated at
a cost in the range of $1 million. During this process, the District has been pursuing
means to minimize the project cost it will bear. It is anticipated that OCTA and the
District will reach a decision on the project cost share to be borne by each by early in
FY 12/13, and that construction of the pipeline relocation work will begin late in FY
12/13, with completion by FY 14/15.
Yorba Linda High School Park Pipeline Relocation Project
Total Project Budget: $370,000 Proposed FY 13/14 Budget: $20,000
The proposed Yorba Linda High School Park, within Placentia Yorba Linda Unified
School District's (PYLUSD) property located south of Yorba Linda High School, includes
proposed grading with nearly 18-feet of fill over our existing 39-inch diameter Bryant
Cross Feeder (BCF) pipeline. The BCF pipeline will be unable to support the additional
fill, and must be relocated. Per the Pre-Annexation Agreement with PYLUSD, the
District is responsible for the design and construction costs for relocating approximately
530 lineal feet of the 39" BCF pipeline, at an estimated cost of $370,000.
Meter Replacement Program (R&R)
Total Program Budget: $2,500,000 Proposed FY 13/14 Budget: $50,000
This consists of replacing old meters on the eastern side of the District and converting
the manually-read meters with radio-read/drive-by technology. The amount budgeted for
FY 13/14 includes the cost of replacing still functioning, but aged meters in strategic
locations on the eastern side of the District. The meters removed from service will be
tested in house to determine the accuracy of the meters and amount of water loss
occurring. This information will inform the District of areas where more water loss is
occurring, and guide staff to replace those areas in a more timely manner.
Future Pipeline Replacement Project (R&R)
Total Project Budget: $2,690,000 Proposed FY 13/14 Budget: $50,000
The District has pipeline installed in the early 1900s, identified in the Asset Management
Plan with leak history that needs to be replaced. To reduce costs, staff will design, in -
house, approximately 2,000 feet of the more critical pipeline replacement reaches
during FY 13/14, with pipeline construction in FY 14/15. The remainder of waterline
replacement will be designed and installed during subsequent fiscal years.
Yorba Linda Water District FY 2013/14 Budget
Page 83
Capital Projects Summary, Continued
Elk Mountain Booster Station Surge Tank (R&R)
Total Project Budget: $100,000 Proposed FY 13/14 Budget: $100,000
Replace the 23-year old surge tank with a new tank. The existing tank and air
compressor can’t be repaired or maintained and was never certified. Because it’s older
and uncertified, our insurance carrier will not provide coverage if damage is created
because this facility did not properly work. The tank is located near the Elk Mountain
Booster Pump Station northeast of Camino De Bryant and Elk Mountain Way.
Timber Ridge Booster Station Rehabilitation (R&R)
Total Project Budget: $250,000 Proposed FY 13/14 Budget: $50,000
Timber Ridge Booster Station is undersized and needs additional emergency pumping
capacity. Staff will evaluate the least cost method to install a new gas engine enclosed
with a new building, or install a new electric generator and possibly upsizing one or
more of the existing pumps.
Yorba Linda Water District FY 2013/14 Budget
Page 84
Page Intentionally Left Blank
Yorba Linda Water District FY 2013/14 Budget
Page 85
Vehicle Equipment and Capital Outlay (FY 2013/14)
Department / Item Amount
Board of Directors
None
Administration
None
Engineering
Construction
F150 4X4 Truck Replacement 26,000$
F150 Super Cab Truck Replacement 26,000$
Total Vehicle Equipment & Capital Outlay- Engineering 52,000$
Finance
Meter Reading
(1) Handheld Meter Reading Units 6,000$
MXU and Register Replacement Program 33,000$
Total Vehicle Equipment & Capital Outlay- Finance 39,000$
Human Resources
None
IT
GIS
GIS - Phase II (Asbuilt Lining, Red Lining & USA's) - Water 12,000$
GIS - Phase II (Asbuilt Lining, Red Lining & USA's) - Sewer 8,000$
Information Systems
Switch & Network Improvements & Replacements 22,000$
Archiving Hardware Solution 19,000$
Replacement DC Server 6,500$
SCADA
Ford F250 with Service Body Truck Replacement 39,000$
Ford Explorer Replacement 29,000$
Timber Ridge PLC (Control System) Upgrade 16,000$
Paso Fino PLC (Control System) Upgrade 12,000$
Well-5 PLC (Control System) Upgrade 10,000$
SCADA Server Historian for Remote Data Access 13,500$
Total Vehicle Equipment & Capital Outlay- IT 187,000$
Yorba Linda Water District FY 2013/14 Budget
Page 86
Vehicle Equipment and Capital Outlay (FY 2013/14), Continued
Department / Item Amount
Operations
Water Operations & Maint.
F450 Utility Truck 76,000$
Sewer Operations & Maint.
Slip Lines for Sewer Pipe Repair 60,000$
Green Crest Lift Station Motor Replacement 10,000$
Sewer Camera Cable 8,000$
Facilities Maintenance
Admin Building Electrical Plug 12,000$
Total Vehicle Equipment & Capital Outlay- Operations 166,000$
TOTAL VEHICLE EQUIPMENT & CAPITAL OUTLAY 444,000$
Reconciliation by Fund
Water Fund 366,000$
Sewer Fund 78,000$
TOTAL 444,000$
Yorba Linda Water District FY 2013/14 Budget
Page 87
Department Summaries
Yorba Linda Water District FY 2013/14 Budget
Page 88
(Maintenance Operator Inspecting Tools at a Worksite)
Yorba Linda Water District FY 2013/14 Budget
Page 89
Board of Directors
Yorba Linda Water District FY 2013/14 Budget
Page 90
Board of Directors Program & Responsibilities
This Department accounts for the Board of Director’s activities related to governing the
District, establishing policy through approval of the Budget, Five Year Plan, Resolutions
and Ordinances, and participating in community affairs, intergover nmental relations and
participation at selected water and wastewater activities. In addition, activities related to
Board direction to legal counsel and legislative advocates is provided in this program.
Strategic Plan Objectives/Goals
Objectives derived from the Strategic Plan (pg. 19-29) and specific to the Board of
Directors are detailed in the following chart.
Objective SP Goal
Attend more local and regional events and intergovernmental meetings CP 1-C
Provide financial incentives and rebates for water-use efficiency CP 2-A
Enhance the District’s regional water and wastewater industry
participation
CP 2-D
Maintain commitment to strong debt services ratio FR 1-E
Implement an approach to ensure reserves are responsibly funded FR 2-C
Evaluate equitable rate structures that promote conservation and
efficiency
FR 4-B
Performance Measures
The District will track the success in fulfilling some of its performance measures through
the following benchmark:
Attending More Events- Tracking how many events were attended for FY 11/12,
as compared to previous years.
Yorba Linda Water District FY 2013/14 Budget
Page 91
Board of Directors Program & Responsibilities, Continued
Accomplishments FY 2012/13
Emphasized the importance of agency efficiency through the funding of an
Organizational and Efficiency Study.
Emphasized the importance of Fiscal Responsibility through the approval of a $7
million Line of Credit, which increased the District’s debt service ratio and
potential Cash-on-Hand.
Yorba Linda Water District FY 2013/14 Budget
Page 92
Board of Directors Budget
FY 2012/13
Amended
FY 2013/14
Budget
Expenses (Operating)
Salary Related Expenses
Salaries - Directors 90,000$ 90,000$
Fringe Benefits 47,835$ 50,877$
Mandatory Benefits - Directors 8,559$ 8,400$
Total Salary Related Expenses 146,394$ 149,277$
Supplies & Services
Communications -$ -$
Contractual Services 1,500$ 1,500$
Dues & Memberships 5,000$ 5,400$
Board Election Expenses 63,500$ -$
Professional Services 102,000$ 102,000$
Professional Development 4,100$ 4,100$
Travel & Conferences 10,200$ 11,400$
Supplies & Services Sub-Total 186,300$ 124,400$
Yorba Linda Water District FY 2013/14 Budget
Page 93
Board of Directors Supplies & Services Budget (FY 2012/13)
Category Total Sub Acct
Total
Detail Amt
$1,500 1,500 1,500
100
200
5,000
100
42,000
60,000
$4,100 4,100 4,100
4,000
3,000
200
3,000
1,200
$124,400
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-1010-0600-00
Contractual Services
1-1010-0600-00
Contractual Services
Tablet PC Data Service ($25 x 5)
1-1010-0640-00
Dues, Memberships,
Subscriptions
$5,400 1-1010-0640-00
Dues, Memberships & Subscriptions
5,400 ISDOC
WACO
CSDA
1-1010-0780-00
Professional Services
$102,000 1-1010-0780-00
Professional Services
102,000 Legal Services - Retainer
Legislative Consultants
1-1010-0830-00
Travel & Conferences
11,400 CRWUA (4 attendees at $1,000 each)
ACWA (Spring- 2 @ $1,000, Fall- 2 @ $500)
ISDOC Quarterly
Colorado River Water Users Assoc
CSDA (2 attendees at $1,500 each)
Other Conferences
Section Total
1-1010-0810-00
Training
1-1010-0810-00
Training
CSDA Special District Leadership Academy Training
1-1010-0830-00
Travel & Conferences
$11,400
Yorba Linda Water District FY 2013/14 Budget
Page 94
Supplies & Services Summary by Department Section
Yorba Linda Water District FY 2013/14 Budget
Page 95
Administration
Yorba Linda Water District FY 2013/14 Budget
Page 96
Department Organization Chart
Yorba Linda Water District FY 2013/14 Budget
Page 97
Administration Sections & Responsibilities
The Administration Department is responsible for the overall day-to-day management of
the District. This involves the continual planning, c ontrol, direction and evaluation of the
District's programs and resources. The Department researches and prepares
recommendations for consideration by the Board of Directors on issues facing the
District. Vested in this Department is the primary responsibility for assuring that Board
policies, resolutions and ordinances are properly administered.
Section Responsibilities
ADMINISTRATION
The Department provides administrative services support to each of the departments.
Other department activities include interagency coordination and consultation with
department managers regarding various operational and planning issues. Additionally,
the department is responsible for facilitating the work of the District's General Counsel.
PUBLIC AFFAIRS
This section of the Administration department is responsible for the organization and
implementation of external and internal communications activities. This includes
maintaining relations with the public and news media, coordinating community activities,
preparing and disseminating District publications, coordinating water conservation
activities, and organizing and conducting tours of District facilities for students, youth
groups, and the general public.
Strategic Plan Objectives/Goals
Objectives derived from the Strategic Plan (pg. 19-29) and specific to the Board of
Directors are detailed in the following chart.
Objective SP Goal
Support Regional Training and Multi-Agency Workgroups through the
joint use of the Administration Building
CP-1
Consider participation in the California Urban Water Conservation
Council’s Best Management Practices
CP-2
Research and obtain grant funding whenever feasible CP-2
Continue with efforts to annex district service area to Orange County
Water District
CP-2
Engage with regional agencies on water supply issues CP-1
Evaluate the feasibility of providing additional water services within the
region
SR-2
Evaluate the feasibility of providing additional wastewater services within
the region
SR-2
Evaluate the feasibility of providing other professional services within the
region
SR-2
Yorba Linda Water District FY 2013/14 Budget
Page 98
Administration Sections & Responsibilities, Continued
Performance Measures
The District will track the success in fulfilling some of its performance measurements
through the following benchmarks:
Effective Use of Communication Opportunities- Tracking number of media
inquiries, requests for materials, request for presentations, etc.
0
10
20
30
40
50
FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13
27 25
47
48
Public Outreach Events
Objective Continued SP Goal
Continue to support additional training for staff WE-1
Encourage staff participation in professional organizations and local civic
groups
WE-1
Implement a program to recognize employees for excellence WE-3
Conduct quarterly All-Hands meetings WE-3
Continue to encourage employee training in Leadership and Technology WE-1
Develop a Public & Governmental Affairs Division CP-1
Develop a Public Relations Master Plan CP-2
Effectively Use Broad-Spectrum Communication Opportunities OE-1
Develop and Expand a Youth-Education Program CP-2
Update the District’s Website CP-2
Yorba Linda Water District FY 2013/14 Budget
Page 99
Administration Sections & Responsibilities, Continued
Bi-Annual All-Hands Meetings Held- Tracking if an All-Hands meeting was held
and on what schedule, as compared to a goal of two per year.
Accomplishments Fiscal Year 2012/13
Produced four quarterly customer newsletters- Waterlines.
Updated the District’s website to promote additional public information and
transparency.
Distributed almost 45,000 individual water bottles as community outreach and
education tool, through the District’s Bottled Water Progr am- which is more than
twice what was distributed last year.
Managed the District’s water waste reporting program, resulting in an overall
conservation level of 9%, from the calendar year 2004-2006 baseline.
1
2 2
1
0
1
2
3
FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13
All-Hands Meetings Held
Goal Actual
Yorba Linda Water District FY 2013/14 Budget
Page 100
Administration Personnel Summary
Department FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13
Proposed
FY 2013/14
Administration
General Manager 1.0 1.0 1.0 1.0 1.0
Asst. General Manager 0.5 0.5 ---
Executive Secretary 1.0 1.0 1.0 1.0 1.0
Management Analyst 1.0 1.0 --1.0
Records Management Clerk #----0.5
3.5 3.5 2.0 2.0 3.5
Public Affairs
Legislative Affairs Intern *-0.5 0.5 0.5 0.5
Public Affairs Intern *-0.5 0.5 0.5 -
Management Analyst --1.0 1.0 -
Public Information Specialist 1.0 ----
Public Information Officer -1.0 1.0 1.0 1.0
1.0 2.0 3.0 3.0 1.5
Department Totals 4.5 5.5 5.0 5.0 5.0
*Positions added during Fiscal Year 2010/11 mid-year budget adjustment
# Legislative Affairs Intern replaced with Records Management Clerk position
Yorba Linda Water District FY 2013/14 Budget
Page 101
Administration Department Budget (FY 2013/14)
FY 2012/13
Amended
FY 2013/14
Budget
Expenses (Operating)
Salary Related Expenses
Salaries 435,947$ 459,123$
Fringe Benefits 87,482$ 94,253$
Mandatory Benefits 59,511$ 51,883$
Total Salary Related Expenses 617,127$ 639,445$
Supplies & Services
Communications 207,250$ 192,500$
Contractual Services 19,030$ 7,400$
Dues & Memberships 44,210$ 55,560$
Fees & Permits 225$ 225$
Insurance 1,200$ 1,240$
District Activities & Events 10,600$ 4,650$
Materials -$ -$
Non-Capital Equipment -$ 3,400$
Office Expense 1,600$ 250$
Professional Services 472,300$ 505,350$
Professional Development 6,250$ 8,350$
Travel & Conferences 15,000$ 12,000$
Supplies & Services Sub-Total 777,665$ 790,925$
Yorba Linda Water District FY 2013/14 Budget
Page 102
Administration Budget Section Detail (FY 2013/14)
Administration Section
Category Total Sub Acct
Total
Detail Amt
$250 250 250
$500 500 500
60
1,000
19,000
30,000
40
1,200
350
2,500
1,200
$3,400 3,400 3,400
$250 250 250
45,000 45,000
125,000 125,000
2,500
1,100
250
500
2,500
9,500
12,000
250,000
47,000
10,000
850
1,000
1,500
1,000
1,000
$570,450
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-2010-0580-00
Communications
1-2010-0580-10
Postage
Postage
1-2010-0600-00
Contractual Services
1-2010-0600-00
Contractual Services
Temp help
1-2010-0640-00
Dues, Memberships, &
Subscriptions
$50,060 1-2010-0640-00
Dues, Memberships & Subscriptions
50,060 Notary Assoc Membership
Misc.
ACWA
LAFCO
1-2010-0690-00
Insurance
$1,240 1-2010-0690-00
Insurance
1,240 Notary Insurance (AA)
Honesty Bond (SC & AA)
1-2010-0715-00
District Activities and Events
$4,050 1-2010-0715-50
Meeting Supplies
4,050 Interagency Meetings
All Hands Meetings
Meeting Supplies
1-2010-0750-00
Non-Capital Equipment
1-2010-0750-00
Non-Capital Equipment
Employee Events- Tables, Chairs, etc.
1-2010-0760-00
Office Expense
1-2010-0760-00
Office Expense
Office Supplies
1-2010-0780-00
Professional Services
$505,350 1-2010-0780-00
Professional Services
Organizational Efficiency Study
1-2010-0780-05
Legal Services
Routine Legal
1-2010-0780-15
Records Management
28,350 Facilitation of Electronic File Clean Up
Offsite Storage
Records Retention Schedule Update
Records Destruction
Laserfiche (ECM) Policy & Procedures Manual
Records Mgmt Program Policy Manual
Vault Shelving
1-2010-0780-36
Water Only Related Expenses
307,000 Freeway Complex Fire Legal Services
OCWD Annexation Legal Services
CEQA for Annexation
1-2010-0810-00
Training
$3,350 1-2010-0810-00
Training
3,350 CSDA District of Distinction GM Training
Laserfiche Conference
ARMA- RIM Certification
Section Total
1-2010-0830-00
Travel & Conferences
$2,000 1-2010-0830-00
Travel & Conferences
2,000 CUEMF (1 attendee)
ACWA (1 attendees)
Yorba Linda Water District FY 2013/14 Budget
Page 103
Administration Budget Section Detail (FY 2013/14)
Public Affairs Section
Category Total Sub Acct
Total
Detail Amt
6,000 6,000
17,000 17,000
20,000 20,000
45,000
20,000
3,000 3,000
17,400
25,000
5,400
5,400
5,400
5,400
17,250 17,250
1,120
780
5,000
$225 225 225
500
1,000
600
800
2,600
350
250
$5,000 5,000 5,000
2,500
1,400
2,600
1,000
2,500
$220,475Section Total
1-2020-0810-00
Training
1-2020-0810-00
Training
Training
1-2020-0830-00
Travel & Conferences
$10,000 1-2020-0830-00
Travel & Conferences
10,000 CAC Field Trips
CAPIO Annual Conference (1 employee)
PRSA Annual Best Practices Summit (1 employee)
PRSA Membership
Shutterstock Annual Renewal Fee
CRWUA (1 employee)
Mileage
1-2020-0715-00
District Activities & Events
$600 1-2020-0715-50
Meeting Supplies
600 Intergovernmental Meetings
Division Meetings
1-2020-0645-00
Fees & Permits
1-2020-0645-00
Fees & Permits
GFOA PAFR Reviewer Fee
1-2020-0640-00
Dues, Memberships, &
Subscriptions
$5,500 1-2020-0640-00
Dues, Memberships & Subscriptions
5,500 OC Register/LA Times
Chamber Memberships (YL, PL)
CAPIO Membership
1-2020-0580-55
Water Conservation Programs
MWDOC Choice Water Use Efficiency
1-2020-0600-00
Contractual Services
$6,900 1-2020-0600-00
Contractual Services
6,900 Doxo
Muzak Contract
Conservation Rebate Prog. (Turf, Sprinklers, Appli
1-2020-0580-00
Communications
1-2020-0580-50
Water Conservation Materials
21,600 Summer Newsletter
Fall Newsletter
Winter Newsletter
Spring Newsletter
Promotional Items
1-2020-0580-40
Sponsorships
Sponsorship- OC Water Summit x 2
1-2020-0580-45
Video Productions
42,400 PSA/Video Production
Lobby Kiosk
$192,250 1-2020-0580-05
Advertising
General
1-2020-0580-10
Postage
Postage
1-2020-0580-15
District Special Events
Community Events (Open House, Facility Tours, etc.
1-2020-0580-35
Promotional Items
65,000 YLWD Bottled Water
Primary GL Category Sub Acct No./Sub Category Detail Item Description
Yorba Linda Water District FY 2013/14 Budget
Page 104
Supplies & Services Summary by Department Section
Yorba Linda Water District FY 2013/14 Budget
Page 105
Engineering
Yorba Linda Water District FY 2013/14 Budget
Page 106
Department Organization Chart
Yorba Linda Water District FY 2013/14 Budget
Page 107
Engineering Sections & Responsibilities
The Engineering Department is responsible for preparing and maintaining engineering
records, administering the planning and design of capital projects, planning for and
managing construction-related work for capital improvements and replacement projects,
inspecting system improvements, and managing the water quality testing program.
Section Responsibilities
ENGINEERING ADMINISTRATION
This Section provides overall departmental administration and planning for capital
projects, section work and water quality testing. Also included is records management
to maintain files on facilities and new water and sewer construction projects, accomplish
as-built documentation, and respond to underground service alert requests.
PLANNING AND DESIGN
This Section is responsible for planning and oversight of water and sewer facilities
proposed by developers to assure that they are planned and designed to District
standards, and sized to meet the long-range plans of the District. The Section has
similar responsibilities for District planned and funded facilities , including confirmation
that environmental documentation and requirements are met. The Section provides
management and review of the design of District facilities, with the design performed
internally or by outside engineering consultants retained by the District.
CONSTRUCTION MANAGEMENT
This Section is responsible for construction management of all District capital projects
and developer-related construction projects. The Section has inspection staff or retains
outside inspection staff as required to oversee construction of water and sewer facilities
to assure they are meeting design intent and the standards of the District .
WATER QUALITY
This Section is responsible to implement, maintain, and comply with all water quality
regulations and programs which include monitoring, analysis, and documentation of all
water quality compliance sampling and testing required by local, state, and federal
regulations. In addition, the Section monitors all backflow devices and fire detector
check assemblies in the District as required by California law to ensure that they are
designed and functioning properly.
Strategic Plan Objectives/Goals
Objectives derived from the Strategic Plan (pg. 19-29) and specific to the Board of
Directors are detailed in the following chart.
Yorba Linda Water District FY 2013/14 Budget
Page 108
Engineering Sections & Responsibilities, Continued
Objective SP Goal
Analyze the Asset Management Plan to Determine Future Needs SR-1
Develop Additional Well Sites SR-1
Continue Implementation of Three-Year Capital Improvement Plan SR-3
Continue Planning for Long-Term Capital Improvements and
Replacements
SR-1
Performance Measures
In conformance with the requirements of the State Department of Public Health,
District staff collects water samples throughout the service area on a weekly
basis for water quality testing. Based on the size of the District and the number of
customers, the District is required to collect 1,404 samples. The District routinely
collects nearly three times as many samples on an annual basis to assure that
the water delivered is safe, pure and meeting all the standards of the Department
of Public Health. In the last three years, District staff collected 4,005, 3,980 and
3,980 samples, respectively, for testing.
District Engineering staff manage multiple water and sewer projects each year,
some of which may be short term, such as new fire hydrants for new or improved
developments, or long term, such as water and sewer facilities for new housing
developments, or new capital facilities to improve water or sewer service. Each
project is set up, files established, monitored and tracked throughout its planning,
construction and startup. When complete, all documentation is compiled and the
files are closed. In the last three years, District staff completed and closed 55, 26
and 15 jobs, respectively. The decline in job closings is a reflection of the
downturn in the economy in this time period.
As part of the District’s responsibility to monitor all water system backflow
protection devices, Engineering staff provide oversight f or the testing of the
devices. As necessary, District staff send notices to property owners
(businesses and residential) of the need for the annual test as required by the
State. Depending on the response of the property own ers, staff will send out
First and Second Notices of testing required to assure compliance. In 2009,
2010 and 2011, District staff provided oversight for the testing of 1 ,312; 2,957
and 2,948 backflow devices, respectively. Oversight included monitoring for
devices that did not comply with test requirements and required repair or
replacement, totaling 84, 184 and 161 devices over the last three years.
Yorba Linda Water District FY 2013/14 Budget
Page 109
Engineering Sections & Responsibilities, Continued
Accomplishments Fiscal Year 2012/13
Construction of Highland Booster Pump Station Project
Construction of Yorba Linda Blvd Pipeline Project
Construction of Green Crest Sewer Lift Station Upgrade
Construction of Well No. 20 Equipping Project
Construction of Pressure Regulating Station Upgrade Project, Phase 1
Initiated Construction of Yorba Linda Blvd Booster Station
Initiated Construction of 2012 Pipeline Replacement Project, Phase 2
Completed Northeast Area Planning Study
Completed design of Y. L. High School Park Pipeline Relocation Project
Completed negotiations with OCWD for site of Well 21
Completed negotiations with OCTA for relocation of Lakeview Ave Pipelines
Yorba Linda Water District FY 2013/14 Budget
Page 110
Engineering Personnel Summary
Department FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13
Proposed
FY 2013/14
Administration
Engineering Manager 1.0 1.0 1.0 1.0 1.0
Engineering Secretary 1.0 1.0 1.0 1.0 1.0
2.0 2.0 2.0 2.0 2.0
Planning & Design
Engineering Technician II 3.0 3.0 2.0 2.0 2.0
Project Engineer 1.0 1.0 1.0 1.0 1.0
Sr. Project Manager 1.0 1.0 1.0 1.0 1.0
5.0 5.0 4.0 4.0 4.0
Construction
Construction Inspector 1.0 1.0 1.0 1.0 1.0
Project Engineer 1.0 1.0 1.0 1.0 1.0
Sr. Construction Inspector 1.0 1.0 1.0 1.0 1.0
3.0 3.0 3.0 3.0 3.0
Water Quality
Water Quality Engineer 1.0 1.0 1.0 1.0 1.0
Water Quality Technician I -----
Water Quality Technician II*1.0 1.0 1.0 1.0 1.0
2.0 2.0 2.0 2.0 2.0
Department Totals 12.0 12.0 11.0 11.0 11.0
* under filled with Water Quality Technician I prior to FY 2013/14
Yorba Linda Water District FY 2013/14 Budget
Page 111
Engineering Department Budget (FY 2013/14)
FY 2012/13
Amended
FY 2013/14
Budget
Expenses (Operating)
Salary Related Expenses
Salaries 899,451$ 921,877$
Fringe Benefits 161,654$ 146,044$
Mandatory Benefits 125,308$ 120,547$
Total Salary Related Expenses 1,189,413$ 1,188,468$
Supplies & Services
Communications -$ -$
Contractual Services 61,040$ 111,380$
Data Processing -$ -$
Dues & Memberships 2,600$ 3,063$
Fees & Permits 24,000$ 27,875$
Materials 2,000$ 2,000$
Non-Capital Equipment -$ 1,400$
Office Expense 2,150$ 2,450$
Professional Services 15,000$ 20,000$
Professional Development 4,000$ 2,950$
Travel & Conferences 3,650$ 3,300$
Supplies & Services Sub-Total 114,440$ 174,418$
Yorba Linda Water District FY 2013/14 Budget
Page 112
Engineering Budget Section Detail (FY 2013/14)
Administration Section
Category
Total
Sub Acct
Total
Detail Amt
$300 300 300
$200 200 200
$800 800 800
$1,300
1-4010-0830-00
Travel & Conferences
1-4010-0830-00
Travel & Conferences
Travel & Conferences
Section Total
1-4010-0640-00
Dues, Memberships, &
Subscriptions
1-4010-0640-00
Dues, Memberships & Subscriptions
Dues, Memberships & Subscriptions
1-4010-0810-00
Training
1-4010-0810-00
Training
Training
Primary GL Category Sub Acct No./Sub Category Detail Item Description
Yorba Linda Water District FY 2013/14 Budget
Page 113
Engineering Budget Section Detail (FY2013/14)
Planning & Design Section
Category Total Sub Acct
Total
Detail Amt
$50,000 50,000 50,000
3,875 3,875
2,000 2,000
500
250
1,000 1,000
300 300
5,000 5,000
10,000 10,000
5,000 5,000
400
300
$500 500 500
$79,125
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-4020-0600-00
Contractual Services
1-4020-0600-00
Contractual Services
The Chambers Group (Hidden Hills)
1-4020-0645-00
Fees & Permits
$5,875 1-4020-0645-00
Fees & Permits
OCWD/ Well 21 Lease Agreement Fee
1-4020-0645-20
USA Underground Service Alerts
USA Underground Service Alerts
1-4020-0640-00
Dues, Memberships &
Subscriptions
$750 1-4020-0640-00
Dues, Memberships & Subscriptions
750 AWWA
ACEE
1-4020-0760-00
Office Expense
$1,300 1-4020-0760-00
Office Expense
Office Expense
1-4020-0760-30
Books & Publications
Library Reference Books
1-4020-0780-00
Professional Services
$20,000 1-4020-0780-00
Professional Services
Cathodic Protection Consulting Services
1-4020-0780-36
Professional Serviices - Water Related
Water Consulting Services
1-4020-0780-39
Professional Services - Sewer Related
Sewer Consulting Services
1-4020-0810-00
Training
$700 1-4020-0810-00
Training
700 Certification Courses
AWWA
1-4020-0830-00
Travel & Conferences
1-4020-0830-00
Travel & Conferences
Cathodic Protection
Section Total
Yorba Linda Water District FY 2013/14 Budget
Page 114
Engineering Budget Section Detail (FY 2013/14)
Construction Section
Category
Total
Sub Acct
Total
Detail Amt
$220 220 220
$350 350 350
$1,400 1,400 1,400
350 350
500 500
400
800
$4,020Section Total
1-4030-0810-00
Training
$1,200 1-4030-0810-00
Training
1,200 Training
Inspector Certification
1-4030-0750-00
Non-Capital Equipment
1-4030-0750-00
Non-Capital Equipment
Inspection Related Tools & Equipment
1-4030-0760-00
Office Expense
$850 1-4030-0760-00
Office Expense
Office Supplies
1-4030-0760-30
Books & Publications
Code Books
1-4030-0600-00
Contractual Services
1-4030-0600-50
Uniforms
Uniforms
1-4030-0640-00
Dues, Memberships, &
Subscriptions
1-4030-0640-00
Dues, Memberships & Subscriptions
Construction Management Association of America
Primary GL Category Sub Acct No./Sub Category Detail Item Description
Yorba Linda Water District FY 2013/14 Budget
Page 115
Engineering Budget Section Detail (FY 2013/14)
Water Quality Section
Category Total Sub Acct
Total
Detail Amt
3,000 3,000
350 350
5,590 5,590
220 220
52,000 52,000
100
100
1,000
225
238
$22,000 22,000 22,000
$2,000 2,000 2,000
$300 300 300
$850 850 850
$2,000 2,000 2,000
$89,973
1-4040-0830-00
Travel & Conferences
1-4040-0830-00
Travel & Conferences
Travel and Conferences
Section Total
1-4040-0760-00
Office Expense
1-4040-0760-30
Books & Publications
AWWA Books
1-4040-0810-00
Training
1-4040-0810-00
Training
Training
AWWA (Nguyen)
1-4040-0645-00
Fees & Permits
1-4040-0645-10
Dept of Health Services
Dept. of Health Services
1-4040-0710-00
Materials
1-4040-0710-20
Wtr Quality Test Kit Reagents
Wtr Quality Test Reagents
1-4040-0600-60
Microbiological Examination
Microbiological Examination
1-4040-0640-00
Dues, Memberships, &
Subscriptions
$1,663 1-4040-0640-00
Dues, Memberships, & Subscriptions
1,663 American Academy of Environmental Engineers
(NguyeABPA (Maldonado)
Water Purveyor Membership
American Society of Civil Engineers (Nguyen)
1-4040-0600-00
Contractual Services
$61,160 1-4040-0600-00
Contractual Services
System Disinfection/Blending
1-4040-0600-12
Backflow Device Rep
Backflow Device Repair
1-4040-0600-25
Distrubution System Disinfection
Distribution System Disinfection
1-4040-0600-50
Uniforms
Uniforms
Primary GL Category Sub Acct No./Sub Category Detail Item Description
Yorba Linda Water District FY 2013/14 Budget
Page 116
Supplies & Services Summary by Department Section
Yorba Linda Water District FY 2013/14 Budget
Page 117
Finance
Yorba Linda Water District FY 2013/14 Budget
Page 118
Department Organization Chart
Yorba Linda Water District FY 2013/14 Budget
Page 119
Finance Sections and Responsibilities
The Finance Department maintains the financial oversight of all District funds by
ensuring conformance with modern finance and accounting theory, practices and
compliance with applicable state and federal laws. Finance provides external and
internal services throughout the District and its service area. Because of our dedication
to provide the highest level of service possible, we continually seek to implement
solutions that utilize the most current technology and tools available. The department
provides a wide level of service in the following areas: Accounting, Customer Service,
and Meter Reading divisions.
Section Responsibilities
ADMINISTRATION
This Section of the Department is responsible for the establishment and maintenance of
an effective financial accounting and utility billing sys tem, which accurately accounts for
the operations of the District and offers a framework for planning and analysis.
ACCOUNTING
The Accounting Section is responsible for all financial related services for the District,
which include general ledger accounting, audit, the processing of accounts payable and
payroll, banking and cash management, investment functions, job costing, cost
accounting, fixed assets, monthly, quarterly and annual budget preparation, and Capital
Improvement Program reporting. This section is also responsible for completing the
District’s annual financial audit and publishing the Comprehensive A nnual Financial
Report (CAFR). Accounting annually reviews the District’s Investment Policy and assists
in the preparation of the District’s annual operating and capital budgets. All duties are
performed according to generally accepted accounting practices and procedures.
CUSTOMER SERVICE/BILLLING
The Customer Service Section is the first point of contact for our customers, especially
for the investigation of and resolving customer questions and concerns on a wide
variety of service related issues. This section provides reception services, call center
activity, walk-up counter payment service, internet payment service, ACH and credit
card payment processing, customer billing, new account processing, work order
generation, and delinquent account processing, including collection processing and
referrals. This section is also responsible for all accounts receivable activities, which
includes the generation of invoices and the posting of payments.
Yorba Linda Water District FY 2013/14 Budget
Page 120
Finance Sections and Responsibilities, Continued
METER READING
The Meter Reading Section reads approximately 24,000 meters a month using manual
and automatic meter reading technology. This section also handles all field service
requests that include turning on/off accounts, meter repairs, water consumption
investigations and consultations, and meter calibrations.
Strategic Plan Objectives/Goals
Objective SP Goal
Review current Comprehensive Multi-Year Financial Plan and modify as
needed.
FR-1
Prepare a high-level annual Budget Document and Annual Financial
Report and compete for recognition by the Government Finance Officers
Association and by the California Society of Municipal Finance Officers.
FR-1
Adhere to the current Water Rules and Regulations and
Service/Developer Fees approved March 2012. Revise the Sewer Rules
and Regulations Fees. Evaluate fees regularly for proper cost of service
coverage.
FR-4
Research alternative investment methods to achieve the highest rate of
return while balancing the tolerable risk of investments.
FR-3
Review current workflow processes and practices in an effort to
streamline and/or automate to increase efficiencies.
OE-1
Continue to record and report the fairly stated financial activities of the
District in a timely and transparent manner to the Board and member
agencies.
FR-1
Continue to improve communications of the District’s financial information
to the Board, member agencies, management, and the financia l
community.
FR-1
Work in coordination with IT to implement a district wide paperless
processing system.
OE-1
Continue to provide Finance staff with cross-training opportunities. WE-1
Manage District Cash Flow to Maximize Investment Income FR-3
Record and report accurate financial obligations payable from the
Districts operating and capital funds/reserves
FR-1
Yorba Linda Water District FY 2013/14 Budget
Page 121
Finance Sections and Responsibilities, Continued
Performance Measures
Note: Water Capital Replacement and Sewer Capital Replacement reflect annual
contribution amounts, not target balances.
Note: FY 08/09, FY 09/10, FY 10/11 are actual. FY 11/12 is projected and FY 12/13 is
forecasted.
Yorba Linda Water District FY 2013/14 Budget
Page 122
Finance Sections and Responsibilities, Continued
Accomplishments Fiscal Year 2011/12
Successfully implemented a Soft Credit Check and Customer Deposit process for
new incoming water customers to the District
Staff received Microsoft Office and Cogsdale training to enhance workflow
efficiencies
Successfully activated 3,250 new customer accounts
Evaluated processes and improved efficiencies within daily tasks, particularly in the
areas of credit cards processes, new account setup, and payment entry functions
Successfully modified the billing system and water bill templates to reflect new water
and meter rates effective July 1, 2012
Implemented an Online Customer Service Request to encompass Turn-on and Turn-
off requests via the YLWD website
Acquired and installed meter test bench
Yorba Linda Water District FY 2013/14 Budget
Page 123
Finance Sections and Responsibilities, Continued
Converted 2 direct read routes to radio read
Installed Neptune Reading Software/Handheld Device
Successfully read 238,746 meters for water billing purposes
Successfully responded to 1,260 customer service requests for high bills, meter
replacements and other services
Submitted and received a Distinguished Budget Presentation Award for FY 2012/13
from the Government Finance Officers Association for a second consecutive year
Successfully implemented a paperless distribution process for biweekly payroll
paystubs and annual W -2’s via Doculivery
Completed the District’s FY 2011-12 CAFR, receiving an unqualified opinion and the
GFOA award for Excellence in Financial Reporting for the third consecutive year
Reviewed and revised the District’s Investment Policy and submitted it for California
Municipal Treasurers Association’s Certification program
Spent $835,943 to pay off the District’s PERS Side -Fund, which decreases the
PERS Employer Contribution Rate by 1.43% annually over the next 13 years and
will save an estimated $225,000 to $550,000 over that time
Issued $8,330,000 in Refunding Revenue Bonds, Series 2012A, which advance
refunded and defeased the $8,965,000 Certificates of Participation, Series 2003 and
resulted in a decrease in total debt service payments over the next 21 years by
$1.72 million, and an economic gain of over $1.32 million
Re-affirmed a Water Revenue Bond Rating of AA+ with S&P and AA rating f rom
Fitch with a stable outlook
Established a $7,000,000 Line of Credit with Wells Fargo Bank that is payable in
three years at an interest rate equal to One-Month LIBOR + 0.90%, and an annual
unused commitment fee of 0.35%
Yorba Linda Water District FY 2013/14 Budget
Page 124
Finance Personnel Summary
Department FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13
Proposed
FY 2013/14
Administration
Finance Director 1.0 1.0 ---
Finance Manager --1.0 1.0 1.0
1.0 1.0 1.0 1.0 1.0
Accounting
Accounting Assistant I 1.0 1.0 1.0 1.0 1.0
Accounting Assistant II 1.0 1.0 1.0 1.0 1.0
Financial Analyst -----
Senior Accountant 1.0 1.0 1.0 1.0 1.0
Storekeeper 1.0 1.0 ---
4.0 4.0 3.0 3.0 3.0
Customer Service/Billing
Customer Service Rep I 1.0 1.0 1.0 1.0 1.0
Customer Service Rep II 1.0 1.0 1.0 1.0 1.0
Customer Service Rep III 2.0 2.0 2.0 2.0 2.0
Customer Service Supervisor 1.0 1.0 1.0 1.0 1.0
5.0 5.0 5.0 5.0 5.0
Meter Reading
Meter Reader I 2.0 2.0 2.0 2.0 2.0
Meter Reader II 2.0 2.0 2.0 2.0 2.0
Meter Services Lead -1.0 1.0 1.0 1.0
Meter Services Rep.1.0 ----
5.0 5.0 5.0 5.0 5.0
Department Totals 15.0 15.0 14.0 14.0 14.0
Yorba Linda Water District FY 2013/14 Budget
Page 125
Finance Department Budget (FY 2013/14)
FY 2012/13
Amended
FY 2013/14
Budget
Expenses (Operating)
Salary Related Expenses
Salaries 850,552$ 900,171$
Fringe Benefits 202,789$ 187,123$
Mandatory Benefits 117,166$ 110,671$
Total Salary Related Expenses 1,173,508$ 1,200,965$
Supplies & Services
Communications 88,000$ 98,200$
Contractual Services 88,161$ 92,640$
Dues & Memberships 1,405$ 785$
Fees & Permits 95,995$ 101,365$
Insurance -$ -$
Materials 12,000$ 25,000$
District Activities & Events 700$ 1,050$
Maintenance 200$ 300$
Non-Capital Equipment 3,950$ 950$
Office Expense 16,600$ 14,050$
Professional Services 31,160$ 33,360$
Professional Development 4,250$ 3,160$
Travel & Conferences 4,150$ 5,300$
Uncollectible Accounts 39,000$ 25,000$
Supplies & Services Sub-Total 385,571$ 401,160$
Yorba Linda Water District FY 2013/14 Budget
Page 126
Finance Budget Section Detail (FY 2013/14)
Administration Section
Category Total Sub Acct
Total
Detail Amt
$400 400 400
110
155
160
$400 400 400
1,200
18,960
4,000
4,000
2,700
2,000
600
300
1,500
700
500
$37,685Section Total
1-3010-0830-00
Travel & Conferences
$2,700 1-3010-0830-00
Travel & Conferences
2,700 GFOA Conference
CSMFO Conference
CSMFO Oct Board Meeting
Actuarial Valuation (OPEB)
Arbitrage Consulting (2003 COP)
CAFR Online
1-3010-0810-00
Training
$900 1-3010-0810-00
Training
900 Continual Professional Education
CDIAC Training
1-3010-0715-00
District Activities & Events
1-3010-0715-50
Meeting Supplies
Meeting Supplies
1-3010-0780-00
Professional Services
$32,860 1-3010-0780-00
Professional Services
32,860 CDAR Preparation
Auditors
Financial Plan Model Consulting
1-3010-0600-00
Contractual Services
1-3010-0600-00
Contractual Services
Check signature plate
1-3010-0640-00
Dues, Memberships &
Subscriptions
$425 1-3010-0640-00
Dues, Memberships & Subscriptions
425 CSMFO
CMTA
GFOA
Primary GL Category Sub Acct No./Sub Category Detail Item Description
Yorba Linda Water District FY 2013/14 Budget
Page 127
Finance Budget Section Detail (FY 2013/14)
Accounting Section
Category Total Sub Acct
Total
Detail Amt
$400 400 400
500
360
$110 110 110
150
435
330
275
30,000
150
25
$400 400 400
$300 300 300
9,000 9,000
3,500 3,500
$1,000 1,000 1,000
1,000
700
$48,635
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-3020-0580-00
Communications
1-3020-0580-00
Communications
Publish Unclaimed List
1-3020-0600-00
Contractual Services
$860 1-3020-0600-00
Contractual Services
860 Green Shades
Doculivery
1-3020-0640-00
Dues, Memberships &
Subscriptions
1-3020-0640-00
Dues, Memberships & Subscriptions
Delia Lugo - CSMFO
1-3020-0645-00
Fees & Permits
$31,365 1-3020-0645-00
Fees & Permits
1,190 CSMFO Budget Reviewer Fee
GFOA CAFR Reviewer Fee
GFOA Budget Award Reviewer Fee
CMTA - Investment Policy Award
1-3020-0645-50
Bank Service/Fees
30,175 Analysis Fees (Avg $2550/mo)
Safe Deposit Box Fee
Annual Bankcard Fee
1-3020-0715-00
District Activities and Events
1-3020-0715-50
Meeting Supplies
Meeting Supplies
1-3020-0730-00
Maintenance
1-3020-0730-00
Maintenance
Small Office Equipment Maintenance
PERS Conference
CSMFO Conference
1-3020-0760-00
Office Expense
$12,500 1-3020-0760-00
Office Expense
Office supplies
1-3020-0760-10
Paper
Paper
Section Total
1-3020-0810-00
Training
1-3020-0810-00
Training
Staff Training
1-3020-0830-00
Travel & Conferences
$1,700 1-3020-0830-00
Travel & Conferences
1,700
Yorba Linda Water District FY 2013/14 Budget
Page 128
Finance Budget Section Detail (FY 2013/14)
Customer Service/Billing Section
Category Total Sub Acct
Total
Detail Amt
800 800
2,000 2,000
95,000 95,000
200
1,400
6,000
300
50,000
17,300
1,120
1,900 1,900
10,000 10,000
27,000
43,000
$250 250 250
1,300
250
$500 500 500
$600 600 600
$200 200 200
$25,000 25,000 25,000
$284,120
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-3030-0580-00
Communications
$97,800 1-3030-0580-00
Communications
UPS / Fed Ex / Other
1-3030-0580-10
Postage
Postage Metered
1-3030-0580-22
Postage - Infosend
Postage - Infosend
1-3030-0600-00
Contractual Services
1,600 Post Office Box
Post Master - Lockbox
1-3030-0600-21
Customer Credit Check
6,300 Online - Credit Checks
Online - Utility Exchange
1-3030-0600-22
Printing of Bills - Infosend
68,420 Mailing Service
Info Send E-Bill Fees
DOXO
1-3030-0600-30
Warranties & Service
Contracts
Meter & Scale Lease Agreement
1-3030-0600-55
Answering Service
Phone Answering Service
1-3030-0645-00
Fees & Permits
$70,000 1-3030-0645-50
Bank Services/Fees
70,000 Lock Box Services
Credit Card & Auto Dr Processing
1-3030-0600-00
Contractual Services
$88,220
1-3030-0715-00
District Activities and Events
1-3030-0715-50
Meeting Supplies
Meeting Supplies
1-3030-0760-00
Office Expense
$1,550 1-3030-0760-00
Office Expense
1,550 Forms/Pads/Tags/Deposit Slips
Postage Machine Supplies
1-3030-0780-00
Professional Services
1-3030-0780-09
Collection Services
Collection Agency Fee
1-3030-0810-00
Training
1-3030-0810-00
Training
Customer Service Training
Section Total
1-3030-0830-00
Travel & Conferences
1-3030-0830-00
Travel & Conferences
Mileage
1-3030-0850-00
Uncollectible Accounts
1-3030-0850-00
Uncollectible Accounts
Uncollectible Accounts
Yorba Linda Water District FY 2013/14 Budget
Page 129
Finance Budget Section Detail (FY 2013/14)
Meter Reading Section
Category Total Sub Acct
Total
Detail Amt
2,410 2,410
750 750
$250 250 250
$25,000 25,000 25,000
500
200
250 250
500 500
160 160
$700 700 700
$30,720
1-3040-0830-00
Travel & Conferences
1-3040-0830-00
Travel & Conferences
AWWA Conference
Section Total
1-3040-0810-00
Training
$660 1-3040-0810-00
Training
Training classes
1-3040-0810-40
Certificate Reimbursement
Certificate Reimbursement
1-3040-0750-00
Non-Capital Equipment
$950 1-3040-0750-00
Non-Capital Equiptment
700 Meter Shop Equipment
Construction Meter Locks
1-3040-0750-10
Hand and Power Tools
Hand Tools/Meter Lid Bars/Lifters
1-3040-0640-00
Dues, Memberships, &
Subscriptions
1-3040-0640-00
Dues, Memberships & Subscriptions
AWWA
1-3040-0710-00
Materials
1-3040-0710-58
Registers
Registers
1-3040-0600-00
Contractual Services
$3,160 1-3040-0600-00
Contractual Services
Neptune Maintenance Agreement
1-3040-0600-50
Uniform
Uniforms
Primary GL Category Sub Acct No./Sub Category Detail Item Description
Yorba Linda Water District FY 2013/14 Budget
Page 130
Supplies & Services Summary by Department Section
Yorba Linda Water District FY 2013/14 Budget
Page 131
Human Resources
Yorba Linda Water District FY 2013/14 Budget
Page 132
Department Organization Chart
Yorba Linda Water District FY 2013/14 Budget
Page 133
Human Resources Sections and Responsibilities
The Human Resources Department is responsible for the administration and
coordination of the District’s personnel system, risk management and safety programs.
Section Responsibilities:
HUMAN RESOURCES ADMINISTRATION
This Section supports operating departments by providing a wide range of personnel
services such as benefits administration (health, dental, optical, life insurance and an
employee assistance program), coordinating recruitment and selection, classification
and compensation programs, as well as the administration of the District’s personnel
rules, policies and procedures. Other functions include the maintenance of employee
personnel files, training records, medical files and employee p erformance evaluation
reports. The Administration Section provides employer/employee relation’s
administration services and contract negotiations. This includes employee and
supervisory counseling on personnel policies, procedures and practices, providing
assistance in the handling of employee grievances and dis ciplinary actions as well as
implementation of new labor contract provisions.
RISK MANAGEMENT
This Section administers the District’s self -insured liability, worker’s compensation and
loss prevention programs. The District’s liability, property and workers compensation
insurance is provided by the Association of California Water Agencies Joint Powers
Insurance Authority (ACWA-JPIA). The Risk Management Section strives to protect the
personnel and physical assets of the District from injury and financial co nsequences of
accidental losses through a program of prevention, avoidance and insurance
procurement. The Section is responsible for cost-effective management of tort liability
claims filed against the District. It strives to process and bring closure as expeditiously
as possible to all claims and engages the input of other District departments during the
investigation and resolution process.
SAFETY
The Safety Section actively looks to reduce the District’s accidental loss exposure
through continuous identification and measurement of existing hazards and through the
implementation of policies and procedures to eliminate unsafe working conditions. Other
functions include the coordination and implementation of safety and training programs
ensuring compliance with federal and state laws regarding occupational health and
safety regulations. This Section promotes employee development and the sharpening of
employees’ skills and knowledge through training programs as well as providing career
development opportunities.
Yorba Linda Water District FY 2013/14 Budget
Page 134
Human Resources Sections and Responsibilities, Continued
Strategic Plan Objectives
Objectives derived from the Strategic Plan (pg. 19-29) and specific to the Board of
Directors are detailed in the following chart.
Objective SP Goal
Provide support and encourage employee training WE-1
Maintain competitive compensation via classification and compensation
surveys
WE-2
Explore alternative benefits WE-3
Establish career development expectations of existing employees WE-1
Develop methodologies to assist employees in attaining career
expectations
WE-1
Continue to support additional training for staff WE-1
Identify key roles for succession WE-2
Define the competencies and motivational profile required for key roles WE-2
Identify individuals with the potential to perform highly in key roles WE-2
Develop methodologies to assist employees in preparing for advancement WE-1
Performance Measures
The District’s Personal Development Program (PDP), offered through the Association of
California Water Agencies Joint Powers Authority, is typically a two -year series of
classes offered in one of three specialties - Supervisory, Human Resources and
Operations. Participation is voluntary, but encouraged.
Yorba Linda Water District FY 2013/14 Budget
Page 135
Human Resources Sections and Responsibilities, Continued
During FY 2010/11, six recruitments were conducted resulting in 618 applications
processed, four recruitments resulting in 299 applications were processed in FY
2011/12, and three recruitments were conducted resulting in 727 applications
processed in FY 2012/13.
Yorba Linda Water District FY 2013/14 Budget
Page 136
Human Resources Sections and Responsibilities, Continued
During calendar year 2009, the District experienced 3 workplace injuries, which resulted
in a total of 91 days away from work and 0 days of job restriction. During calendar year
2010, the District experienced 8 workplace injuries, which resulted in a total of 1 day
away from work and 1 day of job restriction. During calendar year 2011, the District
experienced 4 workplace injuries, which resulted in a total of 71 days away from work
and 2 days of job restriction. During calendar year 2012, the District experienced 5
workplace injuries, which resulted in 0 days away from work and a total of 13 days of
job restriction. During calendar years 2009 and 2011, the days away from work are
significantly higher because the nature of the incidents required a longer recovery time.
Accomplishments Fiscal Year 2012-13
Revised the job descriptions for both the Operations Manager and General
Manager.
Revised the Personnel Rules to include the implementation of At-Will status for
all Management and Supervisory/Confidential employees hired after January 24,
2013.
Developed a draft Employment Contract for the unfilled General Manager
position.
Yorba Linda Water District FY 2013/14 Budget
Page 137
Human Resources Sections and Responsibilities, Continued
Completed negotiations with the Employee’s Association for a three -year
Memorandum of Understanding to run from July 1, 2012 through June 30, 2015.
Revised/developed/implemented Rules, Policies and Procedures:
o Education/Certification/License Reimbursement Policy (in process)
o Heat Illness Prevention Program
o Confined Space Entry Program (in process)
o Safety Footwear Allowance Policy
Arranged for District-wide First AID/CPR/AED Training
o Refresher Training conducted
o Initial Training conducted
Arranged for the Annual Hearing Testing to be conducted on site.
Coordinated with the Engineering Department to arrange to have an Arc Flash
Assessment conducted at four District sites.
Conducted/coordinated the following workplace training:
o Confined Space Entry
o Heat Illness Prevention Program
o Arc Flash Training
o Verbal Judo
o Accident Investigation
o GHS preliminary training
o GHS mandated training
o AB340 Public Employees Pension Reform Act (PEPRA)
o Affordable Care Act Business Rules Training
Yorba Linda Water District FY 2013/14 Budget
Page 138
Human Resources Sections and Responsibilities, Continued
Coordinated attendance at the following LCW workshops:
Attendees
o Finding the Facts: Disciplinary & Harassment
Complaints 1
o Orange County Human Resources Consortium 2
o Public Sector Employment Law Update 2
o Managing the Marginal Employee 24
o Managing Through Performance Evaluation 22
o Performance Management, Evaluation, Documentation
And Discipline 1
o Public Sector Employment Law Conference (two days) 3
o Accommodating Bad Behavior 2
o District-wide Harassment, Discrimination, Retaliation
Training
Coordinated attendance for ten employees at the ACWA/JPIA Training
Conference
Coordinated the annual Employee Recognition dinner.
Arranged for all aspects of the annual Benefits Fair and annual flu shots.
Yorba Linda Water District FY 2013/14 Budget
Page 139
Human Resources Personnel Summary
Department FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13
Proposed
FY 2013/14
Administration
Human Resources & Risk Mgr -1.0 1.0 1.0 1.0
Human Resources Manager 1.0 ----
Human Resources Analyst 1.0 1.0 1.0 1.0 1.0
Human Resources Clerk ----0.5
2.0 2.0 2.0 2.0 2.5
Risk Management
Personnel Technician 1.0 1.0 1.0 1.0 1.0
1.0 1.0 1.0 1.0 1.0
Safety
Safety & Training Officer ----0.5
0.5
Department Totals 3.0 3.0 3.0 3.0 4.0
Yorba Linda Water District FY 2013/14 Budget
Page 140
Human Resources Department Budget (FY 2013/14)
FY 2012/13
Amended
FY 2013/14
Budget
Expenses (Operating)
Salary Related Expenses
Salaries 279,754$ 334,951$
Fringe Benefits 55,445$ 74,136$
Mandatory Benefits 38,785$ 38,351$
Total Salary Related Expenses 373,985$ 447,438$
Supplies & Services
Communications 4,500$ 14,000$
Contractual Services 11,450$ 37,500$
Dues & Memberships 5,475$ 5,500$
Insurance 278,000$ 298,000$
Materials 1,000$ 1,000$
District Activities & Events 6,500$ 17,650$
Office Expense 700$ 725$
Professional Services 114,000$ 98,500$
Professional Development 4,000$ 24,900$
Travel & Conferences 1,500$ 7,000$
Supplies & Services Sub-Total 427,125$ 504,775$
Yorba Linda Water District FY 2013/14 Budget
Page 141
Human Resources Budget Section Detail (FY 2013/14)
Administration Section
Category Total Sub Acct
Total
Detail Amt
2,000 2,000
12,000 12,000
700
500
900
1,500
3,000
10,000
700 700
1,200 1,200
600
1,200
400
200
50
3,200
600
500 500
3,000
2,000
4,000
650
1,000
2,000 2,000
3,000 3,000
1,000 1,000
200 200
100
225
55,000 55,000
12,000 12,000
2,000
4,500
2,000
10,000
600
3,000
1,600
800
$147,925
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-7010-0580-00
Communications
$14,000 1-7010-0580-05
Advertising
Job Advertising Expenses
1-7010-0580-10
Testing
Recruitment Expenses - WRIB/Assessments
1-7010-0600-00
Contractual Services
$20,300 1-7010-0600-00
Contractual Services
16,600 EE Relations
Flex Advantage
COBRA Solutions
Shred-it
Neo Gov- Online Applications
Neo Gov- Performance Evaluations
1-7010-0600-10
DOT Physicals
DOT Physicals
1-7010-0600-20
Post-Employment Physicals
Post-Employment Physicals
1-7010-0600-30
Health & Welfare
1,800 Hep B
Flu Shots
1-7010-0640-00
Dues, Memberships &
Subscriptions
$4,450 1-7010-0640-00
Dues, Memberships & Subscriptions
4,450 CALPELRA Annual Dues
SHRM Membership
Jobs Available Subscription
LCW Consortium
PELRAC
1-7010-0715-00
District Activities & Events
$17,150 1-7010-0715-00
District Activities & Events
District Activities & Events
1-7010-0715-10
District Events - Employee Picnic
5,000 Employee Recognition Event
Employee Picnic
1-7010-0715-20
District Events - Employee Recognition
5,650 Retiree Event (2)
Retiree Recognition (2)
Service Recognition
1-7010-0715-30
Distirct Events - Benefit Fair
Benefit Fair
1-7010-0715-40
District Events - Employee Promotional
Items
Employee Promotional Items
1-7010-0715-50
Meeting Supplies
Meeting/Training Supplies
1-7010-0760-00
Office Expense
$525 1-7010-0760-00
Office Expense
Office Supplies
1-7010-0760-30
Books & Publications
325 Books & Publications
Public Retirement Journal
1-7010-0780-00
Professional Services
$67,000 1-7010-0780-05
Legal Services
Liebert Cassidy Whitmore Employment Law
1-7010-0780-55
Investigations
Normb Traub & Associates- Invest & Background
Public Retirement Seminar (4 employees)
1-7010-0810-00
Training
$18,500 1-7010-0810-00
Training
18,500 CPS Human Resources Academy Training
Verbal Judo Training (District-wide)
On-going Job Training
Great Plains Training- HR Module
Section Total
1-7010-0830-00
Travel & Conferences
$6,000 1-7010-0830-00
Travel & Conferences
6,000 PELRAC (3 employees)
LCW (3 employees)
NeoGov (1 employee)
Yorba Linda Water District FY 2013/14 Budget
Page 142
Human Resources Budget Section Detail (FY 2013/14)
Risk Management Section
Category Total Sub Acct
Total
Detail Amt
15,000
200
$100 100 100
8,000 8,000
230,000 230,000
60,000 60,000
$200 200 200
$1,500 1,500 1,500
1,000
400
$1,000 1,000 1,000
$317,400
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-7020-0600-00
Contractual Services
$15,200 1-7020-0600-00
Contractual Services
15,200 Arc-Flash Assessments (9 sites)
AED Medical Director Oversight
1-7020-0640-00
Dues, Memberships &
Subscriptions
1-7020-0640-00
Dues, Memberships & Subscriptions
PARMA Membership
1-7020-0690-00
Insurance
$298,000 1-7020-0690-10
Tort Claims
Tort Claims - < 15K
1-7020-0690-20
Liability Insurance
ACWA-JPIA Liability Insurance
1-7020-0690-30
Property Insurance
ACWA-JPIA Property Insurance
1-7020-0715-00
District Activities & Events
1-7020-0715-50
Meeting Supplies
Meeting Supplies
1-7020-0780-00
Professional Services
1-7020-0780-00
Professional Services
First Aid-Workers Compensation
1-7020-0810-00
Training
$1,400 1-7020-0810-00
Training
1,400 Risk Management Training
PARMA Workshop
1-7020-0830-00
Travel & Conferences
1-7020-0830-00
Travel & Conferences
PARMA Conference (1 employee)
Section Total
Yorba Linda Water District FY 2013/14 Budget
Page 143
Human Resources Budget Section Detail (FY 2013/14)
Safety Section
Category Total Sub Acct
Total
Detail Amt
$2,000 2,000 2,000
500
100
350
$1,000 1,000 1,000
$300 300 300
$200 200 200
$30,000 30,000 30,000
$5,000 5,000 5,000
$39,450
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-7030-0600-00
Contractual Services
1-7030-0600-00
Contractual Services
Industrial Hearing Management
1-7030-0640-00
Dues, Memberships, &
Subscriptions
$950 1-7030-0640-00
Dues, Memberships & Subscriptions
950 Cal-OSHA Reporter
PASMA
Pacific Safety Council - COSS
1-7030-0710-00
Materials
1-7030-0710-00
Materials
First Aid Supplies (Field Backpacks)
1-7030-0715-00
District Activities and Events
1-7030-0715-50
Meeting Supplies
Meeting/Training Supplies
1-7030-0760-00
Office Expense
1-7030-0760-30
Books & Publications
Books & Publications
1-7030-0780-00
Training
1-7030-0780-00
Training
Safety Program Consultant (Aspen)
1-7030-0810-00
Professional Development
1-7030-0810-10
OSHA Compliance
OSHA Compliance Training
Section Total
Yorba Linda Water District FY 2013/14 Budget
Page 144
Supplies & Services Summary by Department Section
Administration
Engineering
Finance
Information
Technology
Operations Board of Directors
Administration
Risk Management
Safety
FY 2013/14
Human Resources Department
Yorba Linda Water District FY 2013/14 Budget
Page 145
Information Technology
Yorba Linda Water District FY 2013/14 Budget
Page 146
Department Organization Chart
Yorba Linda Water District FY 2013/14 Budget
Page 147
Information Technology Sections & Responsibilities
The Information Technology Department is responsible for the administration and
coordination of the District’s information systems and computer network, including the
Geographic Information System (GIS) and the Supervisory Control and Data Acquisition
(SCADA).
Section Responsibilities
INFORMATION SYSTEMS
Information Systems administers the development and maintenance of the District’s
Information Systems, computer network and databases that allows for effective and
efficient integration of computer technologies into the daily business practices of the
District. It consists of the following: billing, accounting, operations an d engineering
related information systems. It provides planning, employee technical training and
coordinating services with contract consultants. Also included is technical support,
which assists other departments with technology related issues by providin g help desk
support. It provides user computer installations and configuration, technical support and
coordinating services with support contract consultants.
GEOGRAPHICAL INFORMATION SYSTEM (GIS)
GIS is charged with building and maintaining the layers o f graphic data used by the
District to produce visual representations and analysis for informed decision making in
the water and sewer system. This is accomplished by maintaining the Geographic
Information System (GIS), performing geospatial analysis of da ta and display data on
GIS maps; preparing charts, graphs and displays; coordinating system needs with other
departments; defining requirements for end users; coordinating services with contract
consultants for maintenance agreements; researching information from records, surveys
and assessor maps; performing field data collection; programming and scripting for
customization of software applications.
SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA)
Information Systems is responsible for PCs, telephones, cell phones, walkie-talkies,
facsimiles, voice mail, routers, switches, VPN and firewalls. It is also responsible for
internet and intranet connections; monitoring and securing the District’s computer
network data traffic. SCADA is responsible for the communications and the hardware
related to the District’s SCADA system. Communications includes radios, lease lines,
and all other means for ensuring SCADA remote sites communicate with the District’s
headquarters. Additionally, SCADA is responsible for all se nsors in the field that collect
and saving about 5 year of historical information. The SCADA system provides
Operators advanced fully automated controls 24/7/365 to meet the Districts objectives.
Yorba Linda Water District FY 2013/14 Budget
Page 148
Information Technology Sections & Responsibilities, Continued
Strategic Plan Objectives/Goals
Objectives derived from the Strategic Plan (pg. 19-29) and specific to the Board of
Directors are detailed in the following chart.
Objective SP Goal
Improve connectivity for Computerized Maintenance and Managemen t
System (CMMS)
OE-1
Improve internet and intranet access availability by increasing Bandwidth OE-1
Integrate GIS with Hydraulic Model, CMMS, Valve Exercise and Hydrant
Flushing
OE-1
Replace and reprogram various PLCs OE-1
Improve radio communications OE-1
Adopt GIS Data Maintenance and Request procedures. OE-1
Implement Field GIS software (Underground Service Alert, As-built Lining
and Red-lining)
OE-1
Convert transferred sewer lines into GIS OE-1
Install a reliable backup power system at remote control sites. OE-1
Initiate a Comprehensive Backup OE-1
Performance Measures
Yorba Linda Water District FY 2013/14 Budget
Page 149
Information Technology Sections & Responsibilities, Continued
Note: Server Up Time refers to the percentage of time each server is available for
usage. Includes planned maintenance shutdowns.
Accomplishments FY 2012/13
Successfully Implemented Computer Maintenance and Management System
(CMMS) program for Valves, Sewers and Leaks
Upgraded IS firewalls
Yorba Linda Water District FY 2013/14 Budget
Page 150
Information Technology Sections & Responsibilities, Continued
Improved internet bandwidth with new contract with Time Warner replacing cable
internet with fiber internet solution.
Negotiated new cell phone contract with Verizon Communications replacing
Sprint/Nextel
Negotiated a new 3-year lease for Operations copier
Tablets deployed to all District Managers and Executive Secretary
Purchased mobile 80” Interactive Display for Board Training Room
Virtualized 6 District servers
Implemented iSCSi network for Storage Consolidation Project
Completed city sewer GIS conversion
Printed & distributed an Updated Water Atlas Book
Provided GIS Data and support for Northeast Planninng Study & Hydraulic Model
SCADA Segmentation Security project completed
Replaced and reprogram Hidden Hills PLC
Replaced and reprogram Spring View PLC
Upgraded Wonderware SCADA software to latest release & improved password
security
Wireless system installed at Elk Mt. for redundant communications
Yorba Linda Water District FY 2013/14 Budget
Page 151
Information Technology Personnel Summary
Department FY 2009/10 FY 2010/11 FY 2011/12
Proposed
FY 2012/13
Proposed
FY 2013/14
Administration
Assistant General Manager 0.5 0.5 ---
Information Systems Manager --1.0 1.0 1.0
0.5 0.5 1.0 1.0 1.0
Information Systems
Information Systems Admin.1.0 1.0 1.0 1.0 1.0
Information Systems Tech I 1.0 1.0 1.0 1.0 1.0
Information Systems Tech II 1.0 1.0 1.0 1.0 1.0
3.0 3.0 3.0 3.0 3.0
GIS
GIS Administrator -1.0 1.0 1.0 1.0
GIS Technician 1.0 0.5 0.5 0.5 0.5
1.0 1.5 1.5 1.5 1.5
SCADA
Instrumentation Technician 1.0 1.0 1.0 1.0 1.0
SCADA Administrator 1.0 1.0 1.0 1.0 1.0
2.0 2.0 2.0 2.0 2.0
Department Totals 6.5 7.0 7.5 7.5 7.5
Budgeted Positions
Yorba Linda Water District FY 2013/14 Budget
Page 152
Information Technology Department Budget (FY 2013/14)
FY 2012/13
Amended
FY 2013/14
Budget
Expenses (Operating)
Salary Related Expenses
Salaries 626,082$ 633,879$
Fringe Benefits 114,468$ 100,390$
Mandatory Benefits 85,016$ 76,809$
Total Salary Related Expenses 828,066$ 813,578$
Supplies & Services
Communications -$ -$
Contractual Services 137,540$ 138,520$
Data Processing 135,340$ 170,730$
Dues & Memberships 1,327$ 1,327$
Materials 14,275$ 11,275$
District Activities & Events 300$ 300$
Maintenance 76,370$ 84,950$
Non-Capital Equipment 67,500$ 98,100$
Office Expense 10,475$ 19,175$
Professional Services 43,000$ 56,000$
Professional Development 7,500$ 8,800$
Travel & Conferences 6,000$ 9,300$
Supplies & Services Sub-Total 499,627$ 598,477$
Yorba Linda Water District FY 2013/14 Budget
Page 153
IT Budget Section Detail (FY 2013/14)
Administration Section
Category
Total
Sub Acct
Total
Detail Amt
1,200
2,500
$3,700
Primary GL Category Sub Acct No./Sub Category Detail Item Description
Section Total
1-6010-0830-00
Travel & Conferences
$3,700 1-6010-0830-00
Travel & Conferences
3,700 Interop (April/May)
WinConnections (November)
Yorba Linda Water District FY 2013/14 Budget
Page 154
IT Budget Section Detail (FY 2013/14)
Information Systems Section
Category Total Sub Acct
Total
Detail Amt
1,500
240
4,500
11,000
4,000
20,000
3,780
21,500 21,500
15,000 15,000
12,000
16,500
0
3,500
20,000
4,000
44,000
12,000
10,000
4,780
450
800
200
250
2,000
2,000
6,000
650
300
2,250
200
1,400
200
150
100
500
30
30
25
250
12
400 400
100 100
400
100
200
400
600
200
$300 300 3001-6020-0715-00
District Activities and Events
1-6020-0715-50
Meeting Supplies
Meeting Supplies
DVI, VGA, DB9, Display Port, HDMI, USB cables
1-6020-0710-60
Hardware Supplies
1,200 Hardware Supplies, AA & AAA batteries
Desktop peripherals
USB Drives USB Keys, SD / micro SD Cards
1-6020-0710-00
Materials
$2,400 1-6020-0710-00
Materials
Materials
1-6020-0710-49
Power Strips
Power Strips
1-6020-0710-51
Cabling
700 Duplex 50/125 LC/LC fiber, CAT6A, CAT5e patch cabl
Adapters
1-6020-0640-00
Dues, Memberships, &
Subscriptions
$847 1-6020-0640-00
Dues, Memberships & Subscriptions
847 MS TechNet Plus Subscription
Smart Computing
CPU
PCWorld
Misc Memberships
Maximum PC
PageR Monitoring
Barracuda Message Archiver Energizer Annual
Renewa1-6020-0620-47
Cell Phone Supplies
450 Batteries
Holsters & Covers
Chargers
Kiwi Cat Tools
Lenel Onguard Software Support Agreement Renewal
Netmotion Mobility XE Premium Software
MaintenanceTrend Micro NeatSuite Antivirus & Spyware (90 lic.
VMWare vSphere (Essentials Plus Kit) Maintenance
1-6020-0620-30
Hardware Subscription Renewals
4,800 Barracuda Spam Firewall Energizer Annual Renewal
BDR Monthly Charge for Offsite Backup Storage
Watchguard x1250e Firewall UTM Renewal
GP & Cogsdale annual Maintenance
CityWorks Annual Maintenance
Solar Winds Orion Monitoring Tool Maintenance
Laserfiche Software Assurance Plan (LSAP)
Enterprise Leave Manager for Dynamics GP Maint.
Solar Winds Engineering's Toolkit Renewal
1-6020-0620-00
Data Processing
$115,230 1-6020-0620-10
Software Purchases
23,500 New Software
Solar Winds Mgmt. (APN, IP Address Mon.)
CMMS Licensing
1-6020-0620-20
Software License Renewals
86,480 Novus Agenda Maintenance Renewal
1-6020-0600-33
Mobile Broadband Service
Verizon Broadband Aircard Service inc. CMMS
1-6020-0600-34
Communication Lines
28,500 Time Warner Cable & Dedicated Internet Access 20x2
AT&T District Lines
1-6020-0600-30
Warranties & Service Contracts
27,780 Dell Hardware Service Contracts
RMJ Tech. GPS Vehicle Tracking Service
APC Symmetra Data Center UPS On-Site Service
Renew1-6020-0600-32
Service for Cell Phones
Cell Phone Service (Verizon)
1-6020-0600-00
Contractual Services
$110,020 1-6020-0600-00
Contractual Services
1,740 Security Solutions: Annual Fire & Burglar Alarm Mo
District Web Site Hosting
1-6020-0600-20
Lease Agreements
15,500 Konica Minolta Operations Copier Lease
Konica Minolta Copier Leases for Admin Building
Primary GL Category Sub Acct No./Sub Category Detail Item Description
Yorba Linda Water District FY 2013/14 Budget
Page 155
IT Budget Section Detail (FY 2013/14)
Information Systems Section, Continued
Category Total Sub Acct
Total
Detail Amt
1,000 1,000
2,000 2,000
400
200
400
400
1,500 1,500
300
1,600
2,000
10,000
6,000
600
4,800
6,400
10,000
800
1,000
200
2,200
200
800 800
500
1,000
1,500
1,000
300 300
100 100
125
9,000
50
200
200
400
200
2,000 2,000
3,500
18,000
10,000
1,000 1,000
$2,500 2,500 2,500
400
2,100
1,000
$336,672
Primary GL Category Sub Acct No./Sub Category Detail Item Description
Section Total
1-6020-0810-00
Training
1-6020-0810-00
Training
VM Ware Training
1-6020-0830-00
Travel & Conferences
$3,500 1-6020-0830-00
Travel & Conferences
3,500 Mileage and Travel Reimbursement
Intersect (October)
CityWorks User's Conference (June)
31,500 Software Consulting
GP 2013 Upgrade/Consulting
CMMS Consulting
1-6020-0780-50
Technical Support
Technical Support
1,000 Mice
Blank DVD+R, CD Disc, etc.
Keyboards
Misc
1-6020-0780-00
Professional Services
$34,500 1-6020-0780-11
Network/Hardware Consulting
Network/Hardware Consulting
1-6020-0780-20
Software Consulting
1-6020-0760-00
Office Expense
$10,275 1-6020-0760-00
Office Expense
Business Cards
1-6020-0760-21
Printer Supplies
9,175 Konica Minolta Copier/Printer Supplies for Ops
HP LaserJet Printers & Copier toners, fusers, in
Konica Minolta Copier/Printer Supplies in Mail Roo
1-6020-0760-26
Desktop Supplies
1-6020-0750-41
Audio/Visual
2,500 LCD Monitors
Digital Cameras
1-6020-0750-45
Telco
Phones & Accessories
1-6020-0750-30
Tools & Equipment
Data Center equipment (Rack & Cabinet)
1-6020-0750-35
Security
1,500 HID proximity badges for building access
FABS
1-6020-0750-09
Networking Equipment
4,400 Misc Network Equipment such as Transceivers
Network Storage Devices
Network Office/cubicle Switches
Data Center Switches
KVM System Interface Pods
1-6020-0750-06
Desktops
6,600 Dell Optiplex PCs
Thin Clients
1-6020-0750-07
Notebooks
21,200 Dell Latitude E-Series
Tablets
CMMS Notebooks
1-6020-0730-60
UPS & Back-up Power systems
1,900 UPS replacement batteries for desktops
APC Symmetra Data Center UPS battery modules (12)
1-6020-0750-00
Non-Capital Equipment
$49,300 1-6020-0750-00
Non-Capital Equipment
12,000 Non-Capital Equipment
CMMS Equipment
1,400 Phone Switch Servicing
Building Line Repairs
Security Equipment Maintenance & Repair
Cell Phone Servicing/replacement/repair
1-6020-0730-30
Cabling & WAN Communication
Cabling (CAT6A, CAT5e, fiber) installation & rep
1-6020-0730-00
Maintenance
$7,800 1-6020-0730-00
Maintenance
Maintenance
1-6020-0730-06
Printer Servicing
HP Printer Servicing
1-6020-0730-11
Telco/Phone Servicing
Yorba Linda Water District FY 2013/14 Budget
Page 156
IT Budget Section Detail (FY 2013/14)
GIS Section
Category Total Sub Acct
Total
Detail Amt
4,700
2,000
3,200
6,000
500
3,500
1,500
$5,500 5,500 5,500
8,500 8,500
100 100
$2,000 2,000 2,000
200
500
$38,200Section Total
1-6030-0810-00
Training
1-6030-0810-00
Training
GIS Training
1-6030-0830-00
Travel & Conferences
$700 1-6030-0830-00
Travel & Conferences
700 Mileage and Travel Reimbursement
GIS ESRI User Conference
AutoCAD & Map 3D Maintenance
1-6030-0750-00
Non-Capital Equipment
1-6030-0750-20
Printers
New Plotter
1-6030-0760-00
Office Expense
$8,600 1-6030-0760-21
Printer Supplies
Print Sewer Atlas & Atlas Supplies( Paper & binder
1-6030-0760-30
Books & Publications
Books
1-6030-0620-00
Data Processing
$21,400 1-6030-0620-20
Software License Renewals
21,400 InfoWater Renewal & Upgrade Floating License
Freeance Maintenance
ArcEditor Concurrent Maintenance (2)
ArcGIS Server Standard Enterprise Maintenance
ArcView Single Use Maintenance
ArcInfor Concurrent Maintenance
Primary GL Category Sub Acct No./Sub Category Detail Item Description
Yorba Linda Water District FY 2013/14 Budget
Page 157
IT Budget Section Detail (FY 2013/14)
SCADA Section
Category Total Sub Acct
Total
Detail Amt
1,500
1,500
2,500
23,000 23,000
1,600 1,600
26,000
6,500
230
250
2,200 2,200
1,800 1,800
375
3,000
1,500
2,000 2,000
18,000 18,000
1,800 1,800
4,650 4,650
8,500 8,500
11,000
3,100
1,500
500
800
10,000 10,000
1,800 1,800
4,500 4,500
4,000 4,000
5,000 5,000
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-6040-0600-00
Contractual Services
$28,500 1-6040-0600-30
Warranties & Service Contracts
5,500 Dell Servers Service contracts
Cisco Smartnet premium (for Cisco 1842 routers)
Cisco Smartnet premium (for Cisco 3825 router)
1-6040-0600-34
Communication Lines
AT&T Circuits (T1, DSO's, 1MB's)
1-6040-0620-00
Data Processing
$34,100 1-6040-0620-10
Software Purchases
Misc. software
1-6040-0620-20
Software License Renewals
32,500 Wonderware Premium Support
PLC Programing Support-Proworks32,Concept, &
Unity1-6040-0640-00
Dues, Memberships, &
Subscriptions
$480 1-6040-0640-00
Dues, Memberships & Subscriptions
480 AWWA
International Society of Automation
1-6040-0710-00
Materials
$8,875 1-6040-0710-50
Electrical Supplies
Electrical Supplies
1-6040-0710-60
Hardware Supplies
Hardware Supplies
1-6040-0710-78
Meters & Sensors
4,875 Integral Manflods for Flow & Pressure Meters
Level Indicators
Flow Meter
1-6040-0730-00
Maintenance
$77,150 1-6040-0730-15
Flow Meter Calibration
Flow Meter Calibration
1-6040-0730-20
Electrical General Maintenance
Electrical General Maintenance
1-6040-0730-25
Electrical Motor Control Center Work
Motor Control Center
1-6040-0730-30
Cabling & WAN Communication
Conduit Replacement / Wiring Replacement / WAN
Com
1-6040-0730-40
Radio repairs & Servicing
Radio repairs & Servicing
1-6040-0730-45
PLC Hardware
16,900 M340 system / PLC's
Module replacements
Terminal Blocks/Other parts
Power supplies & componets
Signal Conditioners-Converters
1-6040-0730-52
PLC Software
PLC - SCADA Modifications
1-6040-0730-55
Security & Gas detectors
Security & Gas detectors
1-6040-0730-60
UPS & Back-up Power systems
UPS & Back-up 24VDC Power systems
1-6040-0730-61
Cooling A/C Servicing
Cooling & A/C Service
1-6040-0730-62
Instrumentation
Instrumentation
Yorba Linda Water District FY 2013/14 Budget
Page 158
IT Budget Section Detail (FY 2013/14)
SCADA Section, Continued
Category Total Sub Acct
Total
Detail Amt
4,500 4,500
2,000 2,000
8,000 8,000
1,950 1,950
1,550 1,550
6,500 6,500
5,000 5,000
8,000 8,000
5,800 5,800
$300 300 300
10,500
11,000
2,400
1,400
500
$1,400 1,400 1,400
$219,905
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-6040-0750-00
Non-Capital Equipment
$43,300 1-6040-0750-05
Servers
Server
1-6040-0750-07
Notebooks
SCADA replacement laptop
1-6040-0750-09
Networking Equipment
Field Routers, Switches, Fiber Device Servers, Mod
1-6040-0750-10
Desktops
SCADA replacement
1-6040-0750-30
Tools & Equipment
Tools & Equipment
1-6040-0750-35
Security
Security
1-6040-0750-55
PLCs & Panels
PLCs & Panels
1-6040-0750-65
Electrical Upgrades
Electrical Upgrades
1-6040-0750-70
Redundant SCADA Communications
Radio Systems
Radio systems Communications & tower
1-6040-0760-00
Office Expense
1-6040-0760-30
Books & Publications
Manuals/Books/Magazines
1-6040-0780-00
Professional Services
$21,500 1-6040-0780-20
Software Consulting
21,500 PLC program Conversions to Unity
SCADA system programing
1-6040-0810-00
Training
$4,300 1-6040-0810-00
Training
4,300 Wonderware training
PLC programing training
Awwa training
1-6040-0830-00
Travel & Conferences
1-6040-0830-00
Travel & Conferences
Awwa Conference
Section Total
Yorba Linda Water District FY 2013/14 Budget
Page 159
Supplies & Services Summary by Department Section
Yorba Linda Water District FY 2013/14 Budget
Page 160
Page Intentionally Left Blank
Yorba Linda Water District FY 2013/14 Budget
Page 161
Operations
Yorba Linda Water District FY 2013/14 Budget
Page 162
Department Organization Chart
Yorba Linda Water District FY 2013/14 Budget
Page 163
Operations Sections & Responsibilities
Due to the complexity of the Yorba Linda Water District’s distribution and treatment
systems, the California Department of Public Health Services (CDPHS) has classified
the system at a Distribution Level 5, and a Treatment Level 2 system.
The Operations Department is delegated the responsibilities of maintaining and
overseeing the District’s water storage, production, pumping and distribution systems;
sewer collection systems; production water wells and related equipment; fleet rolling
stock and stationary equipment mechanical maintenance. These responsibilities are
achieved through the following sections.
Section Responsibilities
OPERATIONS ADMINISTRATION
The Operations Administration section is composed of three employees and their
activities include the day-to-day supervision and administration of water and sewer
maintenance, water production, materials procurement and inventory work. The
department’s safety and risk management program are also undertaken in this section.
WATER OPERATIONS AND MAINTENANCE
This section is separated into specific areas and duties that are assigned to three
crews: Leak Crew, Valve Crew and Hydrant Crew. Personnel are cross trained and
are assigned to crews based on workloads and demands. The crews do not perform
only single duties, but rather deal with other related aspects of the crew’s primary
assignments. An example of the duties and an estimate of the number of work tasks for
each crew, based on a 12 month period, are as follows:
Leak Crew - composed of five crew members; conducts repairs to approximately
22 main line breaks and 50 service lines, and replacement of 150 lines;
replacement of 120 Angle Meter Stops (AMS) valves; installation of 140 new
meters; and replacement of 150 stuck meters.
Valve Crew - composed of six crew members. This crew operates, as part of the
District’s Preventive Maintenance (PM) program, one half of the District’s 10,706
system valves, repairs approximately 30 valves and replaces approximately fifty
valves annually. Additionally, this crew i s called upon to perform valve
operations for approximately 20 major line shut downs or isolations required to
accommodate construction tie-ins to the system by contractors.
Yorba Linda Water District FY 2013/14 Budget
Page 164
Operations Sections & Responsibilities, Continued
Fire Hydrant Crew - composed of seven staff members. This crew services all of
the District’s fire hydrants (3,881) annually. Nonfunctional hydrants, when
detected, are repaired or replaced immediately. It is estimated that approximately
100 hydrants will need repair and approximately 50 will be replaced during the
coming fiscal year.
This crew’s additional related duties include:
Servicing Air Vac Air Release (AVAR) valves – The crew services
approximately 330 system AVARs annually. It is estimated that
approximately eight will be repaired and fifteen will be replaced during the
year.
Water Main Flushing – The crew flushes all dead end mains (155) twice
per year. Additionally, the crew performs any formal flushing requests
which average about fifty per year.
Servicing of system Pressure Control Valves (PCVs). Setting and
servicing is done annually to approximately 150 valves. Additionally, PCV
adjustments are made as requests arise from the Production Division.
Fire Flow Testing - This crew conducts the physical hydrant testing when
requested by the District’s Engineering Department. There is an average
of twelve flow tests per year.
Field Customer Service Calls – The crew immediately responds to calls
regarding water system complaints or problems. Each call is responded
to with appropriate corrective action. Contact is made to inform the caller
of the District’s action in resolving the problem. The combined number of
calls handled by this crew and the after hours standby staff is in the area
of 1,200 calls annually.
SEWER OPERATIONS AND MAINTENANCE
This section is charged with the operation and maintenance of the District’s sewer
collection system and the related assets. Methods and means for collection system
maintenance fall within the duties of the sewer crew.
Yorba Linda Water District FY 2013/14 Budget
Page 165
Operations Sections & Responsibilities, Continued
Sewer Collection Crew – consists of seven members. This crew performs
maintenance tasks that are intended to keep the collection system performing as
designed and to extend the life of assets where possible. The system
maintenance tasks are as follows:
Main line cleaning – The crew cleans approximately 235 miles of sewer
main lines annually. This maintenance includes cutting of intrusive tree
roots from the sewer lines where encountered.
Enhanced Maintenance Areas (EMAs) – EMAs are those areas that
require attention more than just once per year. The District has 45 EMAs
that are cleaned quarterly and 49 that are cleaned monthly.
CCTV Inspection – Inspection of the District’s sewer lines is conducted at
a rate of one sixth of the system or 39 miles yearly. Damage found to the
main lines is prioritized for repair and dealt with accordingly.
Approximately twenty four line repairs were completed in addition to eight
manholes being rehabilitated during fiscal year 2011-2012.
Sewage Lift Stations – Two sewage lift stations are operated and
maintained by this crew. They assure the stations are operational and
respond to any station SCADA alarms.
WATER PRODUCTION
The primary objective of the production section is to supply quality drinking water on a
daily basis that meets and or exceeds the California Department of Health Services
drinking water standards at the most economical cost to our customers. The Production
Section, which consists of five staff members, is responsible for the operation and
maintenance of the District’s water supply, water connivance, water storage, water
disinfection, and water treatment systems.
The primary assets in the distribution system includes 38 booster pumps, 9 water wells,
6 chlorine generating systems, 12 chlorine analyzers, 3 import water connections, 14
reservoirs, 2 reservoir mixing systems, 54 pressure regulating stations, 2 stationary
backup power generators, 3 trailer mounted emergency pumps, and 1 traile r mounted
emergency generator.
Yorba Linda Water District FY 2013/14 Budget
Page 166
Operations Sections & Responsibilities, Continued
Activities performed by the production section include, overseeing and or performing the
operation and maintenance of the system’s assets, ensuring reservoirs have suf ficient
water supplies to meet the daily demands, monitoring water quality, chlorine disinfection
levels, power demands, water supply allocations, and weather patterns and ensuring
the District’s water supply and facilities are secured from potential threa ts and
contaminations.
The water system is operated and maintained 24 hours per day, 365 days per year.
This is done by utilizing a Supervisory Control and Data Acquisition, (SCADA) system
equipped with alarm notifications. It is critical to the operation of the water system for
the Production Section and the IT Department to work very closely with common goals
to maintain the SCADA infrastructure and set up control strategies that best support the
operational goals of the District. Some of the SCADA infrastructure includes human
machine interface (HMI’s), level and pressure transmitters, flow meters, chlorine
analyzers and program software updates.
MECHANICAL SERVICES
This section is composed of three mechanics, which provide for the maintenance and
repair to the District’s vehicle fleet, heavy equipment, stationary engines, pumps, and
assorted small equipment. Additionally, they provide interface and compliance reporting
to regulatory agencies such as: AQMD, CARB, OCFA, EAP, BAR and OCHCA on
behalf of YLWD. This section is responsible for the District’s following assets:
Rolling Stock:
Maintains 54 vehicles, including 2 sewer combo trucks, 1 hydro excavator and 4
dump trucks, 3 backhoes, 1 forklift, and 12 trailers used for emergency pumps,
generator, light boards, air compressors, etc.
Small Equipment:
Maintains over 60 pieces of small equipment including pneumatic pavement
breakers, soil tamps, water pumps, electrical generators, air compressors,
concrete and wood saws, etc.
Large Stationary Internal Combustion Engines:
Maintains the engines that are the prime movers for 2 large generators, 4 deep
well water pumps, and 8 water system booster pumps.
Yorba Linda Water District FY 2013/14 Budget
Page 167
Operations Sections & Responsibilities, Continued
FACILITIES MAINTENANCE
One staff member oversees this section and is responsible for the maintenance and
upkeep of District buildings and facilities sites. The staff interfaces and oversees work
of hired contractors as it relates to facility maintenance.
Landscape Maintenance - all services both to maintain the District’s primary site
as well as performing weekly, monthly, and quarterly tasks at all of the District’s
pump and reservoir locations.
Electrical Repairs - all repairs to building lighting both inside and out in addition to
any electrical problems at other District sites.
Janitorial Maintenance - interface and oversight in assurance that contract terms
are being met.
AC and Heating - oversight for service scheduled quarterly at the Mira Loma
facility, including the warehouse and operations buildings.
Fire sprinkler and equipment inspection required per OCFA’s annual reporting
requirements.
Responsible for the hiring of contractors to provide road and compound type
repairs, and miscellaneous fence and building repairs.
Staff in this section works with the Public Affairs staff to support District activities
such as coordinating bottle water deliveries and setting up for special events, etc.
Current projects include working with the Production Division in repairing and
painting fencing at reservoir sites. This is part of an ongoing upkeep program at
these sites.
Yorba Linda Water District FY 2013/14 Budget
Page 168
Operations Sections & Responsibilities, Continued
Strategic Plan Objectives/Goals
Objectives derived from the Strategic Plan (pg. 19-29) and specific to the Board of
Directors are detailed in the following chart.
Performance Measures
Note: Average Cl2 Residuals by Reservoir is for import water reservoirs only.
Objective SP Goal
Evaluate How Each Department Might Make Further Use of Existing
Technology
OE-1
Provide Support and Encourage Employee Training WE-1
Establish Career Development Expectations of Existing Employees WE-1
Develop Methodologies to Assist Employees in Attaining Career
Expectations
WE-1
Yorba Linda Water District FY 2013/14 Budget
Page 169
Operations Sections & Responsibilities, Continued
Yorba Linda Water District FY 2013/14 Budget
Page 170
Operations Personnel Summary
Department FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13
Proposed
FY 2013/14
Administration
Operations Assistant 1.0 1.0 ---
Operations Assistant/Storekeeper --1.0 1.0 1.0
Operations Manager 1.0 1.0 1.0 1.0 1.0
Water Maintenance Superintendent 1.0 1.0 1.0 1.0 1.0
3.0 3.0 3.0 3.0 3.0
Water Operations & Maintenance
Maint. Distribution Operator II 5.0 5.0 5.0 7.0 7.0
Maint. Distribution Operator III 2.0 3.0 3.0 3.0 3.0
Maintenance Worker I 6.0 6.0 6.0 5.0 5.0
Sr. Maint. Distribution Operator 3.0 3.0 3.0 3.0 3.0
16.0 17.0 17.0 18.0 18.0
Sewer Operations & Maintenance
Maint. Distribution Operator II 2.0 1.0 1.0 1.0 1.0
Maint. Distribution Operator III 1.0 1.0 1.0 1.0 1.0
Maintenance Worker I 1.0 2.0 5.0 4.0 4.0
Sr. Maint. Distribution Operator 1.0 1.0 1.0 1.0 1.0
5.0 5.0 8.0 7.0 7.0
Water Production
Chief Plant Operator 1.0 1.0 1.0 1.0 1.0
Senior Plant Operator 1.0 1.0 1.0 1.0 1.0
Maint. Distribution Operator II -1.0 ---
Maint. Distribution Operator III 1.0 ----
Maintenance Worker I 1.0 ----
Plant Operator II 3.0 3.0 3.0 3.0 3.0
7.0 6.0 5.0 5.0 5.0
Mechanical Services
Mechanic II 1.0 1.0 1.0 1.0 1.0
Mechanic III 1.0 1.0 1.0 1.0 1.0
Senior Fleet Mechanic 1.0 1.0 1.0 1.0 1.0
3.0 3.0 3.0 3.0 3.0
Facilities Maintenance
Facilities Maintenance 1.0 1.0 1.0 1.0 1.0
1.0 1.0 1.0 1.0 1.0
Department Totals 35.0 35.0 37.0 37.0 37.0
Yorba Linda Water District FY 2013/14 Budget
Page 171
Operations Department Budget (FY 2013/14)
FY 2012/13
Amended
FY 2013/14
Budget
Expenses (Operating)
Salary Related Expenses
Salaries 2,570,777$ 2,650,069$
Fringe Benefits 568,404$ 556,290$
Mandatory Benefits 401,181$ 385,973$
Total Salary Related Expenses 3,648,362$ 3,700,332$
Supplies & Services
Communications 3,500$ 500$
Contractual Services 170,600$ 153,900$
Dues & Memberships 2,175$ 700$
Fees & Permits 31,100$ 37,900$
Materials 460,750$ 548,500$
District Activities & Events 500$ 1,500$
Maintenance 305,400$ 393,900$
Non-Capital Equipment 39,100$ 34,100$
Office Expense 9,000$ 9,500$
Professional Services 10,000$ -$
Professional Development 16,000$ 10,900$
Travel & Conferences 4,900$ 4,150$
Utilities 85,000$ 90,800$
Vehicle Expense 333,900$ 367,150$
Supplies & Services Sub-Total 1,471,925$ 1,653,500$
Yorba Linda Water District FY 2013/14 Budget
Page 172
Operations Budget Section Detail (FY 2013/14)
Administration Section
Category Total Sub Acct
Total
Detail Amt
$9,000 9,000 9,000
$1,500 1,500 1,500
3,500 3,500
400 400
1,500 1,500
100 100
4,000 4,000
500 500
300 300
100 100
300 300
500 500
$21,700
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-5010-0710-00
Materials
1-5010-0710-65
PPE Equipment
PPE Equipment
1-5010-0715-00
District Activities and Events
1-5010-0715-50
Meeting Supplies
Meeting Supplies
$9,500 1-5010-0760-00
Office Expense
Misc Supplies
1-5010-0760-10
Paper
Paper Supplies
1-5010-0760-20
Printer Ink
Printer Ink
1-5010-0760-30
Books & Publications
Manuals/Books/Magazines
Registration
1-5010-0760-40
Breakroom Supplies
Breakroom Supplies
1-5010-0810-00
Training
$800 1-5010-0810-00
Training
Training
1-5010-0810-40
Certificate Reimbursment
Certificate Reimbursement
1-5010-0760-00
Office Expense
Section Total
1-5010-0830-00
Travel & Conferences
$900 1-5010-0830-10
Travel
Travel
1-5010-0830-30
Meals
Meals
1-5010-0830-40
Registration
Yorba Linda Water District FY 2013/14 Budget
Page 173
Operation Budget Section Detail (FY 2013/14)
Water Operation & Maintenance Section
Category Total Sub Acct
Total
Detail Amt
$9,700 9,700 9,700
2,000 2,000
12,000 12,000
5,500 5,500
27,500 27,500
15,000 15,000
3,000 3,000
60,000 60,000
75,000 75,000
140,000 140,000
10,000 10,000
7,000 7,000
8,000 8,000
1,500 1,500
3,000 3,000
85,000 85,000
14,500 14,500
3,500 3,500
3,000 3,000
5,000 5,000
165,000 165,000
35,000 35,000
700 700
500 500
8,000 8,000
1,000 1,000
4,500 4,500
1,000 1,000
300 300
200 200
500 500
$706,900
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-5020-0600-00
Contractual Services
1-5020-0600-50
Uniforms
Uniforms
1-5020-0645-00
Fees & Permits
$19,500 1-5020-0645-25
NPDES/RWQCB
NPDES Deminimus (RWQCB)
1-5020-0645-45
Landfill (Orange County & Dan Copp)
Landfill (Orange County & Dan Coop)
1-5020-0645-55
Encroachment Permits
Encroachment Permits
1-5020-0710-00
Materials
$456,000 1-5020-0710-05
Road Material
Road Material
1-5020-0710-13
Air-Vac Parts
Air-Vac parts
1-5020-0710-15
Cla-Valve Parts
Cla Valve Parts
1-5020-0710-25
Hydrant Repair Parts
Hydrant Repair Parts
1-5020-0710-30
Valve Repair Parts
Valve Repair Parts
1-5020-0710-40
Replacement Meters
Replacement Meters
1-5020-0710-50
Replacement MXU
MXU's
1-5020-0710-55
Meter Boxes/Lids/Vaults
Meter Boxes/Lids/Vaults
1-5020-0710-60
Hardware Supplies
Hardware Supplies
1-5020-0710-81
Welding Supplies
Welding Supplies
1-5020-0710-85
Cleaning/Painting Supplies
Cleaning/Painting Supplies
1-5020-0710-90
Water Service Repair Parts
Water Service Repair Parts
1-5020-0710-94
Miscellaneous Warehouse Parts
Miscellaneous Warehouse Parts
1-5020-0710-96
Ready Mix Concrete
Ready Mix Concrete
1-5020-0710-98
Landscape Supplies
Landscape Supplies
1-5020-0730-00
Maintenance
$205,700 1-5020-0730-00
MAINTENANCE (E)
Maintenance
1-5020-0730-66
Asphalt Paving
Asphalt Paving
1-5020-0730-67
Concrete Repair
Concrete Repair
1-5020-0730-72
Safety Equipment Repairs
Safety Equipment Repairs
1-5020-0750-00
Non-Capital Equipment
$9,500 1-5020-0750-15
Equipment Rental
Equipment Rental
1-5020-0750-30
Tool & Equipment
Tool & Equipment
Registration
1-5020-0750-50
Safety Equipment
Traffic Cones, Barricades, and Signs
1-5020-0810-00
Training
$5,500 1-5020-0810-00
Training
Training
1-5020-0810-40
Certificate Reimbursment
Certificate Reimbursement
Section Total
1-5020-0830-00
Travel & Conferences
$1,000 1-5020-0830-10
Travel
Travel
1-5020-0830-30
Meals
Meals
1-5020-0830-40
Registration
Yorba Linda Water District FY 2013/14 Budget
Page 174
Operation Budget Section Detail (FY 2013/14)
Sewer Operation & Maintenance Section
Category Total Sub Acct
Total
Detail Amt
$500 500 500
$1,900 1,900 1,900
3,000 3,000
1,900 1,900
1,000 1,000
$300 300 300
1,000 1,000
15,000 15,000
60,000 60,000
8,000 8,000
30,000 30,000
5,000 5,000
10,000 10,000
700 700
8,000 8,000
1,000 1,000
2,200 2,200
300 300
200 200
100 100
300 300
$800 800 800
25,000 25,000
1,000 1,000
8,000 8,000
14,000 14,000
$199,200
Primary GL Category Sub Acct No./Sub Category Detail Item Description
2-5030-0580-00
Communications
2-5030-0580-00
COMMUNICATIONS (E)
FOG Materials
2-5030-0600-00
Contractual Services
2-5030-0600-50
Uniforms
Uniforms
2-5030-0645-00
Fees & Permits
$5,900 2-5030-0645-20
FOG Inspection & Fees (OCSD)
2-5030-0645-30
WDR - SSO (SWRCB)
WDR - SSO (SWRCB)
2-5030-0645-55
Encroachment Permits
Encroachment Permits
2-5030-0640-00
Dues, Memberships,
2-5030-0640-00
Dues, Memberships, Subscriptions
CWEA Memberships
2-5030-0710-00
Materials
$16,000 2-5030-0710-60
Hardware Supplies
Hardware Supplies
2-5030-0710-92
Sewer Main Repair Parts
Sewer Main Repair Parts
2-5030-0730-00
Maintenance
$113,700 2-5030-0730-59
Sewer Line Repairs
Sewer Line Repairs
2-5030-0730-65
Vector Control In Manholes
Vector Control in Manholes
2-5030-0730-66
Asphalt Paving
Asphalt Paving
2-5030-0730-67
Concrete Repair
Concrete Repair
2-5030-0730-71
CCTV Repairs
CCTV Repairs
2-5030-0730-72
Safety Equipment Repairs
Safety Equipment Repairs
2-5030-0750-00
Non-Capital Equipment
$9,000 2-5030-0750-30
Tools & Equipment
Tools & Equipment
2-5030-0750-50
Safety Equipment
Traffic Cones, Barricades, and Signs
2-5030-0810-00
Training
$2,500 2-5030-0810-00
Training
2-5030-0810-40
Certificate Reimbursement
Certificate Reimbursement
2-5030-0830-00
Travel & Conferences
$600 2-5030-0830-10
Travel
Travel
2-5030-0830-30
Meals
Meals
2-5030-0830-40
Registration
Registration
2-5030-0870-00
Utilities
2-5030-0870-10
Electric
2-5030-0890-00
Vehicle Expenses
$48,000 2-5030-0890-46
Vehicle Expense: Sewer Vehicle
Maintenance
OPS - Sewer Vehicle Maint
2-5030-0890-47
Vehicle Expense: Sewer Equipment
Maintenance
OPS - Sewer - Equipment Maintenance
2-5030-0890-48
Vehicle Expense: Sewer Gas
OPS - Sewer - Gas
2-5030-0890-49
Vehicle Expense: Sewer Diesel
OPS - Sewer - Diesel
Section Total
Yorba Linda Water District FY 2013/14 Budget
Page 175
Operation Budget Section Detail (FY 2013/14)
Water Production Section
Category Total Sub Acct
Total
Detail Amt
2,500 2,500
800 800
350
50
4,000 4,000
10,000 10,000
2,500 2,500
30,000 30,000
5,000 5,000
500 500
4,500 4,500
5,000 5,000
10,000 10,000
2,000 2,000
6,000 6,000
5,000 5,000
1,000 1,000
2,500 2,500
1,500 1,500
600 600
200 200
200 200
500
500
$95,200
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-5040-0600-00
Contractual Services
$3,300 1-5040-0600-25
Distribution System Disinfection
Distribution System Disinfection
1-5040-0600-50
Uniforms
Uniforms
1-5040-0640-00
Dues, Memberships,
Subscriptions
$400 1-5040-0640-00
Dues, Memberships & Subscriptions
400 AWWA Memberships
OCWA Memberships
1-5040-0710-00
Materials
$52,000 1-5040-0710-17
Pump Repair Parts
Pump Parts
1-5040-0710-35
CL2 Parts
CL2 Parts
1-5040-0710-60
Hardware Supplies
Hardware Supplies
1-5040-0710-75
Salt
Salt
1-5040-0710-84
Production Repair Parts
Valves, Gauges, AV, etc.
1-5040-0710-85
Cleaning/Painting Supplies
Cleaning/Painting Supplies
1-5040-0730-00
Maintenance
$32,500 1-5040-0730-05
CL2 System Service
CL2 System Service
1-5040-0730-10
Electrical Motor Repairs
Electrical Motor Repairs/Services
1-5040-0730-20
Electrical General Maintenance
Electric General Maintenance
1-5040-0730-24
Reservoir Repairs
Reservoir Repairs
1-5040-0730-25
Reservoir Inspections & Cleaning
Reservoir Inspections & Cleaning
1-5040-0730-75
Pump Station Repairs
Pump Station Repairs
1-5040-0750-00
Non-Capital Equipment
$3,500 1-5040-0750-30
Tools & Equipment
Tools & Equipment
1-5040-0750-90
Emergency Equipment Supplies
Hoses/Fittings/Cabling for Pumps/Generators
1,000 City Works User Conference
Registration
1-5040-0810-00
Training
$2,100 1-5040-0810-00
Training
Training
1-5040-0810-40
Certificate Reimbursement
Certificate Reimbursment
Section Total
1-5040-0830-00
Travel & Conferences
$1,400 1-5040-0830-10
Travel
Travel
1-5040-0830-30
Meals
Meals
1-5040-0830-40
Registration
Yorba Linda Water District FY 2013/14 Budget
Page 176
Operation Budget Section Detail (FY 2013/14)
Mechanical Services Section
Category Total Sub Acct
Total
Detail Amt
$1,500 1,500 1,500
8,000 8,000
350 350
100 100
1,500 1,500
2,500 2,500
1,500 1,500
500 500
5,000
5,000
$250 250 250
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-5050-0600-00
Contractual Services
1-5050-0600-50
Uniforms
Uniforms
1-5050-0645-00
Fees & Permits
$9,950 1-5050-0645-05
AQMD Permits
AQMD Permits
1-5050-0645-15
E.P.A.. Fees
E.P.A. Fees
1-5050-0645-35
Haz Mat Fees (OCFA)
HAZ Mat Fees (OCFA)
1-5050-0645-60
CARB Fees
C.A.R.B Fee
1-5050-0710-00
Materials
$4,500 1-5050-0710-60
Hardware Supplies
Hardware Supplies
1-5050-0710-80
Mech. Shop Supplies
Mech. Shop Supplies
1-5050-0710-81
Welding Supplies
Welding Supplies
1-5050-0750-00
Non-Capital Equipment
$10,000 1-5050-0750-40
Mech Shop Equipment
10,000 Misc Mech Shop Equipment/Tools
Power Train Lift
1-5050-0810-00
Training
1-5050-0810-40
Certificate Reimbursment
Certificate Reimbursment
Yorba Linda Water District FY 2013/14 Budget
Page 177
Operation Budget Section Detail (FY 2012/13)
Mechanical Services Section, Continued
Category Total Sub Acct
Total
Detail Amt
500 500
750 750
13,200 13,200
4,000 4,000
9,300 9,300
3,000 3,000
50,000 50,000
5,000 5,000
63,000 63,000
24,000 24,000
3,000 3,000
500 500
13,000 13,000
2,000 2,000
3,800 3,800
1,000 1,000
1,900 1,900
1,000 1,000
1,000 1,000
2,700 2,700
105,000 105,000
9,000 9,000
2,500 2,500
$345,350
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-5050-0890-00
Vehicle Expenses
$319,150 1-5050-0890-10
Admin - Gas
Admin - Gas
1-5050-0890-11
Admin - Vehicle Maint
Admin - Vehicle Maint
1-5050-0890-20
Finance - Gas
Finance - Gas
1-5050-0890-21
Finance - Vehicle Maint
Finance - Vehicle Maint
1-5050-0890-30
Engineering - Gas
Engineering - Gas
1-5050-0890-31
Engineering - Vehicle Maint
Engineering - Vehicle Maint
1-5050-0890-42
OPS - Water - Vehicle Maint
OPS Water Vehicle Maintenance
1-5050-0890-43
OPS - Water - Equipement
Maint
OPS - Water Equipment Maintenance
1-5050-0890-44
OPS - Water - Gas
OPS - Water - Gas
1-5050-0890-45
OPS - Water - Diesel
OPS - Water - Diesel
1-5050-0890-50
OPS - Production Vehicle Maint
OPS - Production Vehicle Maint
1-5050-0890-51
OPS - Production Equipment
Maint
OPS - Production Equipment Maint
1-5050-0890-52
OPS - Production - Gas
OPS - Production - Gas
1-5050-0890-53
OPS - Mech Svcs - Vehicle Maint
OPS Mech Svcs - Vehicle Maint
1-5050-0890-54
OPS - Mech Svcs - Gas
OPS - Mech Svcs - Gas
1-5050-0890-55
OPS - Facilities - Vehicle Maint
OPS - Facilities - Vehicle Maint
1-5050-0890-56
OPS - Facilities - Gas
OPS - Facilities - Gas
1-5050-0890-57
OPS - Tool Repair
OPS - Tool Repair
1-5050-0890-70
IT - Vehicle Maint
IT - Vehicle Maintenance
1-5050-0890-71
IT - Gas
IT - Gas
1-5050-0890-80
Stationary Engine Maint
Stationary Engine Maint
1-5050-0890-81
Stationary Engine Emissions
Testing
Stationary Engine Emissions Testing
1-5050-0890-90
Hazardous Materials Disposal
Haz Mat Disposal
Section Total
Yorba Linda Water District FY 2013/14 Budget
Page 178
Operation Budget Section Detail (FY 2013/14)
Facilities Maintenance Section
Category Total Sub Acct
Total
Detail Amt
25,000 25,000
5,500 5,500
60,000 60,000
40,000 40,000
3,500 3,500
3,500 3,500
1,050 1,050
1,500 1,500
2,000 2,000
4,500 4,500
3,000 3,000
1,000 1,000
500 500
15,000 15,000
5,000 5,000
2,000 2,000
10,000 10,000
5,000 5,000
5,000 5,000
100 100
2,000 2,000
$90,000 90,000 90,000
$285,150
Primary GL Category Sub Acct No./Sub Category Detail Item Description
1-5060-0600-00
Contractual Services
$137,500 1-5060-0600-05
AC & Heating
AC & Heating
1-5060-0600-29
Disposal Service
Disposal Service
1-5060-0600-35
Janitorial Service
Janitorial Service
1-5060-0600-40
Landscape Service
Landscape Service
1-5060-0600-45
Pest Control Service
Pest Control Service
1-5060-0600-50
Uniforms
Uniforms & Mats
1-5060-0645-00
Fees & Permits
$2,550 1-5060-0645-00
FEES & PERMITS (E)
Alarm Fees
1-5060-0645-35
Haz Mat Fees (OCFA)
Haz Mat Fees (OCFA), Permits
1-5060-0710-00
Materials
$11,000 1-5060-0710-00
Materials
General Materials
1-5060-0710-10
Building Repair Parts
Building Repair Parts
1-5060-0710-60
Hardware Supplies
Hardware Supplies
1-5060-0710-85
Cleaning/Painting Supplies
General Cleaning/Painting Supplies
1-5060-0710-98
Landscape Supplies
Landscape Supplies
1-5060-0730-00
Maintenance
$42,000 1-5060-0730-00
Maintenance
Misc Facility Maint (Doors, fences, etc.)
1-5060-0730-20
Electrical General
Maintenance
Electrical Repair Work
1-5060-0730-35
Fire Extinguisher
Maint/Calibration
Fire Extinguisher Maint/Calibration
1-5060-0730-50
Painting & Fencing
Painting
1-5060-0730-66
Asphalt Paving
Asphalt Paving
1-5060-0730-67
Concrete Repair
Concrete Repair
1-5060-0750-00
Non-Capital Equipment
$2,100 1-5060-0750-00
Non-Capital Equipment
General Tools/Parts
1-5060-0750-30
Tools & Equipment
Tools & Equipment
1-5060-0870-00
Utilities
1-5060-0870-10
Electric
Electric
Section Total
Yorba Linda Water District FY 2013/14 Budget
Page 179
Supplies & Services Summary by Department Section
Yorba Linda Water District FY 2013/14 Budget
Page 180
Appendix
Yorba Linda Water District FY 2013/14 Budget
Page 181
List of Acronyms
AAR – After Action Report
ACP- Asbestos Cement Pipe
ACWA- Association of California Water Agencies
ACWA/JPIA- ACWA’s Joint Powers Insurance Authority
AF (af) - Acre Foot (1af = 325,851 gallons)
AFY- Acre Feet per Year (rate of flow)
AMP- Asset Management Plan
AMS- Angle Meter Stop (Service shut off valve before the meter)
AQMD- Air Quality Management District
ASCE- American Society of Civil Engineers
AWWA- American Water Works Association
BEA- Basin Equity Assessment
BMP- Best Management Practices
BPP- Basin Production Percentage
BPS- Booster Pump Station
Brown Act- “Ralph M. Brown Act” enacted by the State Legislature governing all
meetings of legislative bodies of local agencies
CAFR- Comprehensive Annual Financial Report
CALFED- The California and Federal Bay Delta Program. Addresses water
management issues associated with the Bay Delta System
CCR- Consumer Confidence Report
ccf- 100 cubic feet (volume equal to approximately 748 gallons of water). Also used
as one billing unit. Can also be known as “hcf”
CDPH- California State Department of Public Health
CEQA- California Environmental Quality Act
CERCLA- Comprehensive Environmental Response, Compensation and Liability Act
cf- cubic feet (volume equal to 7.48 gallons of water)
CFR- Code of Federal Regulations
cfs- cubic feet per second (rate of flow)
CIP – Capital Improvement Project
CIWQS- California Integrated Water Quality Systems
COG – Continuity of Government
COOP – Continuity of Operations
COP – Critical Infrastructure Protection
CORPs- United States Army Corps of Engineers
CRWUA- Colorado River Water Users Association
CSMFO- California Society of Municipal Finance Officers
CUWA- California Urban Water Agencies
CUWCC- California Urban Water Conservation Council
CWEA- California Water Environment Association
DIP- Ductile Iron Pipe
DO- Dissolved Oxygen
DWR- Department of Water Resources (State)
Yorba Linda Water District FY 2013/14 Budget
Page 182
List of Acronyms, Continued
EMAC – Emergency Management Assistance Compact
EOC – Emergency Operations Center
EOP – Emergency Operations Plan
ERP – Emergency Response Plan
EPA- Environmental Protection Agency (Federal)
ET- Evapotranspiration Rate (rate water evaporates off plants)
ETOR- Employee Time Off Request
ETWD- El Toro Water District
FEMA- Federal Emergency Management Agency
FOG- Fats Oils & Grease Program
FTE- Full-Time Equivalent (number of employees)
GFOA- Government Finance Officers Association
GIS- Geographic Information System
GPC- Gallons per Capita
GPCD- Gallons per Capita per Day
GPM- Gallons per Minute
GPS- Global Positioning System
GSWC- Golden State Water Company
GW- Groundwater
GWRS- Groundwater Replenishment System (OCWD Water Treatment System)
HP- Horsepower (unit of mechanical energy)
IC – Incident Commander
ICS – Incident Command System
IRWD- Irvine Ranch Water District
IW- Import Water
KW- Kilowatt (unit of electrical energy)
KWh- Kilowatt-hour (rate of energy use or delivery)
LBCWD- Laguna Beach Community Water District
MCL- Maximum Contaminant Level
MCWD- Mesa Consolidated Water District
Met- Metropolitan Water District of Southern California (aka MWD)
MG- Million Gallons
mg/l- Milligrams per liter (unit of concentration equivalent to ppm)
MGD- Million Gallons per Day
MNWD- Moulton Niguel Water District
MOA – Memorandum of Agreement
MOU – Memorandum of Understanding
MWD- Metropolitan Water District of Southern California (aka Met)
MWDOC- Municipal Water District of Orange County
NIMS – National Incident Management System
NPDES- National Pollutant Discharge Elimination Systems
NRP – National Response Plan
NWS- National Weather Service
Yorba Linda Water District FY 2013/14 Budget
Page 183
List of Acronyms, Continued
OA – Operational Area
OCSD- Orange County Sanitation District
OCWD- Orange County Water District
PIP- Performance Improvement Plan
ppb- parts per billion
ppm- parts per million
ppt- parts per trillion
PRS- Pressure Reducing Station (multiple PRV’s usually in a vault)
PRV- Pressure Reducing Valve
REOC – Regional Emergency Operations Center
RFP – Request for Proposal
RO- Reverse Osmosis (treatment)
RWQCB- Regional Water Quality Control Board (State)
S. A.- Seasonally Adjusted
SAR – Santa Ana River
SCADA- Supervisory Control and Data Acquisition system
SCWD- South Coast Water District
SDWA- Safe Drinking Water Act (Federal)
SEMS – Standardized Emergency Management System
SMWD- Santa Margarita Water District
SOC – State Operations Center
SOP – Standard Operating Procedure
SSMP-Sewer System Management Plans
SSO- Sanitary Sewer Overflow
SWP- State Water Project
TCWD- Trabuco Canyon Water District
tds- Total Dissolved Solids
ug/l- Micrograms per liter (unit of concentration equivalent to ppb)
USGS- United States Geological Survey (Federal)
UV- Ultra-Violet Light Radiation (water treatment)
UWMP- Urban Water Management Plan
VCP- Vitrified Clay Pipe (sewer pipe)
WDR- Waste Discharge Requirements (State)
WEF- Water Environment Federation (counterpart to AWWA for the wastewater
industry)
WTP- Water Treatment Plant
Yorba Linda Water District FY 2013/14 Budget
Page 184
Glossary of Terms
Accrual Basis of Accounting: The basis of accounting under which transactions are
recognized when they occur, regardless of the timing of cash receipts and
disbursements.
Acre-Foot: The volume of water that will cover one acre to a depth of one foot. One
acre equals 435.6 units or 325,850 gallons.
Appropriation: A funding authorization made by the Board, which permits the District
to incur obligations and to make expenditures of resources.
Assets: Resources owned or held by the District that have monetary value
Balanced Budget: Budgeted revenues are sufficient to cover all budgeted
expenditures, principle payments on long-term debt, and minimum funding of all reserve
requirements as required by the District’s reserve policy.
Bond: A written promise to pay a sum of money on a specific date or dates at a
specified interest rate. The interest payments and the repayment of the principal are
authorized in a District bond resolution. Common types of bonds are General
Obligation (GO) bonds and Certificates of Participation (COPs). These are frequently
used for construction of large capital projects such as buildings, reservoirs, pipelines
and pump stations.
California Society of Municipal Finance Officers (CSMFO): A statewide
organization servicing all California municipal finance professionals whose purpose is to
promote excellence in financial management through innovation, continuing education
and the professional development of its members.
Capital Budget: The portion of the annual budget that appropriates funds for the
purchase of capital equipment items and capital improvements. These expenditures
are separated from regular operating items, such as salaries and office supplies.
Capital Equipment: Fixed assets such as vehicles, computers, furniture, technical
instruments, equipment, etc. which have a life expectancy of more than 2 years and a
value of greater than $5,000.
Capital Expenditures: Expenditure on an item that meets the meets the District’s
$5,000 threshold for capitalization. Also referred to in the Budget as Vehicle and
Equipment (See Capital Equipment)
Capital Improvement: Expenses related to the construction, rehabilitation and
modernization of District owned and operated infrastructure.
Yorba Linda Water District FY 2013/14 Budget
Page 185
Glossary of Terms, Continued
Capital Replacement: Expenses related to major replacements of existing facilities or
systems.
Certificates of Participation (COP): A long-term debt instrument authorized for
construction or acquisition of facilities and equipment.
Debt: An obligation resulting from the borrowing of money or from the purchase of
goods and services. These include bonds and accounts payables.
Debt Service: The District’s obligation to pay the principal and interest of bonds and
other debt instruments according to a predetermined payment schedule.
Deferred Revenue: Revenue that is not recognized in the period in which received
because they are not “available” until a subsequent period.
Depreciation: An expense recorded to allocate a tangible asset’s cost over its useful
life.
Designated: A term that describes assets or equity set aside by action of the Board; as
distinguished from assets or equity set aside in conformity with requirements of donors,
grantors, or creditors.
Enterprise Fund: Fund established to account for the financing of self -supporting
enterprises, such as a utility fund, which render services primarily to the public.
Expenditures/Expenses: A charge incurred, whether paid or unpaid, for operation,
maintenance, interest, and other charges presumed to benefit the current fiscal period.
Fiscal Year: A 12-month period of time to which the annual budget applies and at the
end of which a government determines its financial position and the results of its
operations. The District has specified July 1 to June 30 as its fiscal year.
Fund Balance/Fund Equity: See “Net Assets”
Geographic Information System (GIS): A system combining computer hardware,
software, and geographic data for collecting, storing, an alyzing and displaying
geographically referenced information.
Generally Accepted Accounting Principles (GAAP): Accounting and financial
reporting standards, conventions, and practices that have authoritative support from
standards-setting bodies such as the Governmental Accounting Standards Board
(GASB) and the Financial Accounting Standards Board.(FASB).
Yorba Linda Water District FY 2013/14 Budget
Page 186
Glossary of Terms, Continued
Governmental Account Standards Board (GASB): National advisory board of
accounting standards for public agencies. The Board identifies procedures, methods
and standards for presenting the financial condition of public agencies.
Government Finance Officers Association (GFOA): National organization whose
purpose is to enhance and promote the professional management of go vernments for
the public benefit by identifying and developing financial policies and best practices and
promoting their use through education, training, facilitation of member networking, and
leadership.
Groundwater Replenishment Assessment: An assessment paid to Orange County
Water District (OCWD) based upon the number of acre -feet of groundwater produced
by the District.
Infrastructure: The accumulated pipelines and storage facilities of the District,
including meters, valves, pumps, filters and othe r appurtenances, whether constructed
by the District or dedicated by private entities.
Interest Income: Earnings from the investment portfolio.
Liabilities: Present obligations of the District arising from past events.
Locke Ranch Assessment: Charges for the Locke Ranch sewer system, which was
transferred to the District in 1977. The assessment is imposed pursuant to authority in
Water Code Section 31101.5 and adopted in accordance with the requirements of law.
The current assessment is $66.00 per year for a residential or equivalent sewer
connection and is collected on the Orange County tax roll.
Net Assets: The difference between total assets and total liabilities. Increases or
decreases in net assets may serve as a useful indicator of whether the financial position
of the District is strengthening or weakening.
Non-Capital Equipment: Hand tools, furniture and equipment costing $5,000 or less.
Operating Budget: The portion of the budget that pertains to daily operations that
provide basic district services. The operating budget contains appropriations for such
expenditures as personnel, supplies, utilities, materials, travel and fuel, and does not
include purchases of major capital plant or equipment which is budgeted separately in
the Capital Budget.
Operating Expenses: All costs associated with the day-to-day business of the District,
which are not considered capital improvements or debt repayments.
Yorba Linda Water District FY 2013/14 Budget
Page 187
Glossary of Terms, Continued
Purchased Import Water: All imported water obtained from Metropolitan Water District
of Southern California (MWD) through the Municipal Water District of Orange County
(MWDOC).
QualServe: A voluntary quality improvement program designed exclusively for water
and wastewater agencies.
Refunding Revenue Bond: A revenue bond is a long-term municipal debt instrument
that is secured by a specified revenue source. A refunding revenue bond is a revenue
bond that retires another bond before the first bond matures.
Reserve Fund: The District maintains Reserve Funds per the District’s policy for both
designated and restricted balances. Designated Reserve Funds are “general use”
funds designated by the Board. Restricted Reserve Funds are those that are legally set
aside for a particular purpose due to a legal or contractual commitment and cannot be
used for any other purpose.
Revenue: Monies that the District receives as income. It includes such items as water
sales and sewer fees. Estimated revenues are those expected to be collected during
the fiscal year.
Supervisory Control and Data Acquisition (SCADA): The system that collects
operational data from remote units to monitor and control water and wastewater
systems and facilities throughout the District service area.
Sewer Fund: The fund established to account for the District’s activities of wastewater
collection and distribution to Orange County Sanitation District for treatment.
Special District: An independent unit of local government organized to perform a
single governmental function or a restricted number of related functions. Yorba Linda
Water District is organized as a special district.
Supplies and Services: The cost of items needed to support the accomplishment of
the activities in a department’s programs.
Uncollectible Accounts: Includes the write-off of unpaid water and sewer charges.
User Charge: A charge levied against users of a service or purchasers of a product.
Variable Water Costs: Water costs based on a set price per unit but that varies on the
quantity of units bought or produced. Variable water costs for the District are related to
the quantity of import water that the District purchases and the quantity of ground water
pumped from the wells.
Yorba Linda Water District FY 2013/14 Budget
Page 188
Glossary of Terms, Continued
Vehicle and Equipment Outlay: Purchases of assets, such as vehicles, equipment
and furniture, which cost over $5,000 each and are depreciated over their useful life.
Water Fund: The fund established to account for the District’s activities relating to the
treatment and distribution of potable drinking wa ter and non-potable water to its
customers.
Yorba Linda Water District FY 2013/14 Budget
Page 189
Financial Policies
Introduction
The District’s financial policy documents incorporate many of the District’s financial
management practices that are used by the District staff as guidelines for operational
and strategic decision-making related to current and future financial matters.
The purpose of establishing these policies is to identify acceptable and unacceptable
courses of action, thus establishing parameters in which the District’s fiscal performance
can be reviewed. Some policies are flexible when they are utilized by District staff as
performance measurement tools to monitor the District’s finances, while others are
restrictive to emphasize accountability.
The Operating Budget Policy and Revenues and Expenditures Policy are internal
documents, acting as a guideline for staff, and are not reviewed by the Board. The
Financial Reserves Policy and Investment Policy are reviewed by District staff and
Board Members annually, to accommodate minor changes to the existing policy or
major shifts in financial priorities as approved by the District’s Board of Directors.
The District’s financial policies encompass the following functional areas:
Operating Budget Policy
Revenues and Expenditures Policy
Financial Reserves Policy
Investment Policy
Yorba Linda Water District FY 2013/14 Budget
Page 190
Financial Policies, Continued
Operating Budget Policy
The operating budget policy answers some basic questions such as: How is the budget
developed? Who is involved in the budget pro cess? What does the budget include?
Budget Development
The District’s budget is developed in accordance with the priorities which are linked to
the District’s financial and strategic plans set forth in the District’s mission and long -term
goals and objectives. These are found in the District’s strategic plan, the needs of the
community, and federal and state laws.
Guidelines with respect to the District’s budget are as follows:
The budget should support the District’s mission statement, strategic goal s, and
critical priorities
There should be no deferment of critical maintenance
The budget should be regarded as a business operating plan
The budget should balance the needs to pay for the District’s cost of providing
services, debt service obligation and capital needs of the District
Expenses should be budgeted for in appropriate departments to correctly identify
the cost of providing various District functions and services
Budget Form
The District operating and capital budget is developed on an annual basis. Operating
and capital appropriations are approved by the District’s Board of Director’s. Proposed
revenues and expenditures including debt service expenditures are presented to the
Board of Directors along with comparisons to projected expenditure s for the current
year and actual expenditures of the prior two years.
Basis of Budgeting
The accounting for the District is kept on an accrual basis. Revenues are recognized
when earned, and expenses are recognized when incurred. The budgeting for the
District is kept on an accrual basis, with the exception of supplies & services, which are
budgeted on a cash basis.
The District is operated as an enterprise fund, which is an accounting entity that
finances and accounts for the acquisition, operation a nd maintenance of governmental
facilities and services. It is the District’s intention to recover the full costs of supplying
goods and/or services through user-charges.
Yorba Linda Water District FY 2013/14 Budget
Page 191
Financial Policies, Continued
The District’s budget process was developed with a series of goals and objectives in
mind. These goals and objectives are communicated throughout the organization
through several meetings. During the process, the Board of Directors provides priorities
and guidelines to the General Manager. The General Ma nager then discusses Board
priorities and other future issues and concerns with Department Heads during staff
meetings. Once goals and objectives for the upcoming year are identified, the General
Manager and the District staff start developing the District’s budget. Where practical,
the District integrates performance measurement, service level, and productivity
indicators in the District’s adopted budget document. The District will continue to
emphasize the importance of meeting each department’s goals and objectives in order
to accomplish its long-term goals and objectives.
An increase in the Operating and Capital budget may result in water rate increases. In
order to minimize the impact on the District’s rates, revenue requirements are
scrutinized to achieve operating efficiencies and maintain or increase customer service
at the same time. As part of the cost containment efforts, District staff re -visits
operating priorities and reviews internal procedures to included utilizing outside services
when they can offer greater competitive advantages to doing it internally, or investing in
technology to increase productivity and to reduce the need for additional staff.
Yorba Linda Water District FY 2013/14 Budget
Page 192
Financial Policies, Continued
Revenues and Expenditures Policies
This policy is used as an aid to provide for the consistent provision of essential public
services since revenues and expenditures are the key drivers of the District’s
operations. The goal of this policy is to help ensure the financial stability regardless of
the economic situation and to provide information to the Board that revenue and
expenditure practices are consistent with the District’s mission and goals.
Revenues Policy
Budgeted revenues are estimated conservatively using an objective and analytical
approach using certain techniques such as historical trends and current information to
maintain consistency, reliability, and reasonableness.
User Charges
User charges are the most important component of the District’s revenue portfolio. The
District uses user charges to fund the provision of services provided to its customers.
The District utilizes a cost recovery component to determine how much costs need be
recovered from various customers. The cost of providing various services is used as
the basis for setting rates and fees to the various types of customers served.
The following are guidelines for the user charge setting process:
User charges are established utilizing a generally accepted cost recovery
methodology that is consistent and legally defendable usin g the following
approaches: revenue requirement analysis, cost of service analysis, and rate
design analysis.
Rate designs shall be reflective of the District’s Board of Directors’ rate setting
objectives.
Rates shall be set at a level so that the District will collect reliable revenues
through a combination of system access charges and users’ commodity rates to
pay for the District’s revenue requirement.
Rates and charges will be reviewed and updated regularly based on factors such
as the impact of inflation, other cost increases, the adequacy of the coverage of
costs and requirements of the rate covenant.
Expenditures Policy
The District’s expenditures reflect the Board of Directors’ and staff commitment to serve
present and future customers with reliable public services. The Board and Staff believe
that prudent expenditure planning and accountability will ensure fiscal stability.
Yorba Linda Water District FY 2013/14 Budget
Page 193
Financial Policies, Continued
Budgeted expenditures are projected conservatively using an objective and analytical
approach as well as certain techniques such as historical trends, current information,
and economic indicators to maintain consistency, reliability, and reasonableness.
The basic components of the District’s expenditure policies are broken down into two
functional areas: Maintenance of Capital Assets and Review of Service
Maintenance of Capital Assets
Maintaining a reliable transmission and distribution system and a sustained capital
program are simply not possible without reliable funding sources. For this r eason,
prudent financial planning is imperative to an effective capital improvement program.
The District uses a combination of “pay as you go” method and long term funding to
fund the District’s capital improvement program and maintenance of its capital assets.
A fixed annual amount was projected by an Asset Management Plan and is included in
the District’s Reserve Policy as an annual revenue requirement to be collected from
rates and charges. The annual contributions then are accumulated and kept in th e
District’s capital fund to be spent and withdrawn for the District’s betterment and
replacement projects over a period of time.
The following elements of expenditure policy reflect the District’s philosophy to perform
ongoing maintenance of capital investments once they are purchased and capitalized:
Maintain consistency of allocation of resources for programs to carry out the
District’s mission and goals to its customers
Within the resources available each fiscal year, the District shall maintain capit al
assets and infrastructure at a satisfactory level to protect the District’s
investment, to minimize the future replacement and maintenance costs, and to
continue service levels.
Review of Service
These expenditure policies are used by staff to prompt review of services to see if they
are being provided as effectively and efficiently as possible. The District’s review of
service policy is as follows:
Utilize technology and productivity advancements that will help reduce or avoid
increasing personnel costs, when practicable.
Control personnel costs as a proportion of total budget, to more productively and
creatively use available resources.
Yorba Linda Water District FY 2013/14 Budget
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Financial Policies, Continued
Financial Reserves Policy
A. GENERAL POLICY:
Maintaining adequate reserves is an essential part of sound financial management. The
Yorba Linda Water District Board of Directors realizes the importance of reserves in
providing reliable service to its customers, financing of long-term capital projects and
funding availability for emergencies should the need arise. Interest derived from reserve
balances shall be credited to the reserve account from which it was earned.
B. CATEGORIES:
YLWD shall accumulate, maintain and segregate its reserve funds into the following
categories:
Restricted and Designated Reserves
1. Board Designated Reserves; and
2. Contractually Restricted Reserves.
C. SCOPE:
This policy will assist the Board of Directors in establishing:
1. Target levels for reserve funds;
2. Requirements for the use of reserve funds; and
3. Periodic review requirements for each reserve.
D. PERIODIC REVIEW:
Staff and the YLWD Board shall review the reserve balances and targets annually as a
part of the annual budget process. The Finance -Accounting Committee will continue to
review all reserve and investment balances monthly, with a quarterly report going to the
full Board.
E. RESTRICTED AND DESIGNATED RESERVES:
1. Board Designated Reserves:
These are reserve funds earmarked for the purpose of funding such items as new
capital facilities, repair or replacement of existing facilities and general operating
reserves designated for a specific purpose and use by the Board of Directors.
Yorba Linda Water District FY 2013/14 Budget
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Financial Policies, Continued
1.0 Operating Reserve
A. Definition and Purpose – Established to cover temporary cash flow
deficiencies that occur as a result of timing differences between the receipt of
operating revenue and expenditure requirements and unexpected
expenditures occurring as a result of doing business.
B. Target Level – The Government Finance Officers Association (GFOA)
recommends that funding should be no less than one to two months (or 8% -
17%) of the District’s annual operating budget. The District’s current target
will be a minimum of 8% and a maximum of 17% of the annual operating
budget for both the water and sewer funds.
C. Events or Conditions Prompting the Use of the Operating Reserve – This
reserve may be utilized as needed to pay outstanding operating expenditures
prior to the receipt of anticipated operating revenues.
1.1 Emergency Reserve
A. Definition and Purpose – Established to provide protection recovery to the
District and its customers for losses arising from an unplanned event or
circumstance. The reserve level combined with YLWD’s existing insurance
policies should adequately protect YLWD and its custom ers in the event of a
loss.
B. Target Level – Established at a minimum level equal to $1,000,000 for the
water fund and shall accumulate interest and annual contributions as
determined by the District’s annual operation to a maximum level of
$4,000,000. The target for sewer will be a minimum of $250,000 and a
maximum of $1,000,000.
C. Events or Conditions Prompting the Use of the Emergency Reserve – This
reserve shall be utilized to cover unexpected losses experienced by the
District as a result of a disaster or other unexpected loss. Any reimbursement
received by the District from insurance companies as a result of a submitted
claim shall be deposited back into the reserve as replenishment for the loss.
1.2 Capital Replacement Reserve
A. Definition and Purpose – Established to provide capital repair and
replacement funding as the District’s infrastructure deteriorates over its
expected useful life.
B. Target Level – The Board-approved 2010 Asset Management Plan
recommended that the annual contribution to this reserve be at a minimum
level of $1,820,000 for the water fund, less money set aside for the
Maintenance Reserve and $345,000 for the sewer fund. Funding with
available funds based on the District’s operations shall be allocated quarterly.
Yorba Linda Water District FY 2013/14 Budget
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Financial Policies, Continued
C. Events or Conditions Prompting the Use of the Capital Replacement Reserve
– Through the annual budget process, staff shall recommend anticipated
asset replacement projects. The Board of Directors shall take action to
approve recommended project appropriations from the capital replacement
reserve. Should unplanned replacement be necessary during any fiscal year,
the Board of Directors may take action to amend the budget and appropriate
needed funds as required.
1.3 Maintenance Reserve
A. Definition and Purpose – Established to provide funding for non-scheduled
capital asset repair and replacement.
B. Target Level – $200,000 subject to an annual review.
C. Events or Conditions Prompting the Use of the Maintenance Replacement
Reserve – Unplanned failure of assets including but not limited to pumps,
motors and major facility repairs.
1.4 Employee Liabilities Reserve
A. Definition and Purpose – The purpose is to cover employees’ accrued
vacation and other compensatory time and to ensure the complete funding
associated with the liability incurred for employees whom have met the
requirements necessary for district paid health benefits at retirement.
B. Target Level – The annual contribution will be $100,000 ($93,000 for water
and $7,000 for sewer) to be evaluated and/or adjusted annually thereafter
based on an analysis of current employees’ vacation and sick time accrued
and actuarial determinations of future retiree costs. The amount of actuarily-
determined contributions for the District’s Other Post Employment Benefit
(OPEB) costs that the District has underfunded and is therefore shown as a
long-term liability as of June 30, 2011 was $122,065. When combined with a
liability on the District’s books for vacation, compensatory and sick time of
$1,007,193 at June 30, 2011, the target is projected to be approximately
$1,130,000 for the combined water and sewer enterprises.
C. Events or Conditions Prompting the Use of the Employee Liabilities Reserve
– This reserve may be used in the event that operating funds are not
adequate to meet vacation, compensatory and sick time paid out or retiree
medical cost obligations within the current year.
2. Contractually Restricted Reserves:
These are funds held to satisfy limitations set by external requirements established by
creditors, grant agencies or law. Examples include stipulated bond covenants and
reserves held with a fiscal agent.
Yorba Linda Water District FY 2013/14 Budget
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Financial Policies, Continued
2.0 US Bank 2008 COP Reserve
A. Definition and Purpose – Established to cover reserve requirements held with
a designated fiscal agent (US Bank) for the 2008 Certificates of Participation.
B. Target Level – Funding shall be held in an amount equal to $2,147,096.
C. Events or Conditions Prompting the Use of the Contractually Restricted
Reserve – This reserve may be utilized as needed by the fiscal agent to pay
any outstanding debt service payments not covered by the District within the
specified billing and due dates.
Yorba Linda Water District FY 2013/14 Budget
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Financial Policies, Continued
Investment Policy
1.1 It is the policy of the Yorba Linda Water District (“District”) to invest public funds
in a manner which ensures the safety and preservation of capital while meeting
reasonably anticipated operating expenditure needs, achieving a reasonable rate
of return and conforming to all state and local statutes governing the inv estment
of public funds.
1.2 The purpose of this policy is to provide guidelines for the prudent investment of
funds of the District and to outline the policies for maximizing the efficiency of the
District’s cash management. The District’s goal is to en hance the economic
status of the District consistent with the prudent protection of the District’s
investments. This investment policy has been prepared in conformance with all
pertinent existing laws of the State of California.
SECTION 2: SCOPE
2.1 This Investment Policy applies to all funds and investment activities of the
District, except for the proceeds from capital project financing instruments, which
are invested in accordance with provisions of their specific documents. These
funds are accounted for as Enterprise Funds and are identified in the District’s
Comprehensive Annual Financial Report.
SECTION 3: DELEGATION OF AUTHORITY
3.1 The authority of the Board of Directors to invest funds is derived from Section
53601 of the California Government Code (“CGC”). Section 53607 of the CGC
grants the Board of Directors the authority to delegate that authority, for a one -
year period, to the District’s Treasurer. Therefore, management responsibility for
the investment program is hereby delegated to th e District’s Treasurer, who shall
be responsible for all transactions undertaken and shall establish a system of
controls to regulate the activities of subordinate officials and their procedures in
the absence of the Treasurer. The Treasurer shall establi sh procedures for the
management of investment activities, including the activities of staff consistent
with this Policy.
3.2 The Treasurer may retain the services of an outside investment advisor or
manager as approved by the Board to assist with the D istrict’s investment
program. Any investment advisor selected shall make all investment decisions
and transactions in strict accordance with State law, and this Policy.
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Financial Policies, Continued
SECTION 4: INVESTMENT OBJECTIVES
4.1 The primary objectives, in priority order, of the District’s investment activities shall
be:
4.1.1 Safety: Safety and preservation of principal is the foremost objective of
the investment program. Investments shall be selected in a manner that
seeks to ensure the preservation of capital in the District’s overall portfolio.
This will be accomplished through a program of diversification and
maturity limitations, more fully described in Section 13, in order that
potential losses on individual securities do not exceed the income
generated from the remainder of the portfolio.
4.1.2 Liquidity: The District’s investment portfolio will remain sufficiently liquid
to enable the District to meet all operating requirements which might be
reasonably anticipated. Securities should mature concurrent with cash
needs to meet anticipated demands.
4.1.3 Return on Investments: The District’s investment portfolio shall be
designed with the objective of attaining the best yield or returns on
investments, taking into account the investment risk constraints and
liquidity needs. Return on investment is of secondary importance
compared to the safety and liquidity objectives.
SECTION 5: PRUDENCE
5.1 The standard of prudence to be used by the designated representative shall be
the “prudent investor” standard and shall be applied in the context of managing
the overall portfolio. The meaning of the standard of prudent investor is
explained in CGC Section 53600.3, which states that “when investing,
reinvesting, purchasing, acquiring, exchanging, selling or managing public funds,
a trustee shall act with care, skill, prudence, and diligence under the
circumstances then prevailing, including, but not limited to, the general economic
conditions and the anticipated needs of the agency, that a prudent person acting
in a like capacity and familiarity with those matters would use in the conduct of
funds of a like character and with like aims, to safeguard the principal and
maintain the liquidity needs of the agency.”
5.2 The Treasurer and delegated investment officers, acting in accordance with
District procedures and the Policy and exercising due diligence, shall be relieved
of personal responsibility for an individual security’s credit risk or market price
changes, provided deviations from expectations are reported in a timely fashion
and appropriate action is taken to control adverse developments.
Yorba Linda Water District FY 2013/14 Budget
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Financial Policies, Continued
5.3 Investments shall be made with judgment and care - under circumstances then
prevailing - which persons of prudence, discretion and intelligence exercise in the
management of their own affairs, not for speculation, but for investment,
considering the probable safety of their capital as well as the probable income to
be derived.
SECTION 6.0: ETHICS AND CONFLICTS OF INTEREST
6.1 Officers and employees involved in the investment process shall refrain from
personal business activity that could conflict with proper execution of the
investment program, or which could impair their ability to make impartial
investment decisions. Employees and investment officials shall disclose to the
District’s General Manager any material financial interests in financial institutions
that conduct business with the District’s boundaries, and they shall further
disclose any large personal financial/investment positions that could be related to
the performance of the District.
SECTION 7: AUTHORIZED BROKER/DEALERS
7.1 The Treasurer will maintain a list of authorized broker/dealers and financial
institutions that are approved for investment purposes. Broker/dealers will be
selected for credit worthiness and must be authorized to provide investment
services in the State of California. These may include “primary” dealers or
regional dealers that qualify under Securities & Exchange Commission Rule
15(C)3-1 (uniform net capital rule). No public deposit will be made by the
broker/dealer except in a qualified public depository as established by the
established state laws. Before a financial institution or broker/dealer is used,
they are subject to investigation and approval by the Treasurer or his/her
designated representative, and must submit the following:
7.1.1 Certification of having read and understood this investment policy
resolution and agreeing to comply with the District’s investment policy;
7.1.2 Proof of Federal Investment Regulatory Authority certification;
7.1.3 Proof of State of California registration;
7.1.4 Audited financial statements for the institution’s three (3) most recent fiscal
years;
7.1.5 References of other public-sector clients that similar services are provided
to.
Yorba Linda Water District FY 2013/14 Budget
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Financial Policies, Continued
7.2 If a third party investment advisor is authorized to conduct investment
transactions on the District’s behalf, the investment advisor may use their own list
of approved independent broker/dealers and financial institutions. The
investment advisor’s approved list must be made available to the District upon
request.
SECTION 8: AUTHORIZED INVESTMENTS
8.1 The District is provided a broad spectrum of eligible investments under the CGC
Sections 53601 et seq. Authorized investments shall also include, in accordance
with CGC section 16429.1 et seq., investments into the Local Agency Investment
Fund (LAIF) and the Orange County Treasurer’s Commingled Investment Pool in
accordance with CGC section 53684. Within the investments permitted by the
CGC, the District seeks to further restrict eligible investment to the investments
listed in Section 8.3 below. Percentage holding limits listed in this section apply
at the time the security is purchased. Ratings, where shown, specify the
minimum credit rating category required at purchased without regard to +/- or
1,2,3 modifiers, if any.
8.2 The purchase of any investment permitted by the CGC, but not listed as an
authorized investment in this Policy is prohibited without the prior approval of the
Board of Directors.
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Financial Policies, Continued
8.3 Within the context of these limitations, the following investments are authorized:
TABLE 1
Permitted Investments*/
Deposits
CA Government Code
% of Portfolio Limits /
Maturity Limits
YLWD
% of Portfolio Limits /
Maturity Limits
Bank Deposits#
No % limit, 5 years
No % limit, 5 years
CD Placement Service#
30% limit, 5 years
30% limit, 5 years
Local Agency Investment Fund
(LAIF)^
No % or maturity limit
No % or maturity limit
County Pooled Investment Funds^
No % or maturity limit
No % or maturity limit
Joint Powers Authority Funds
(CalTRUST & CAMP)^
No % or maturity limit
No % or maturity limit
U.S. Treasury Obligations
No % limit, 5 years
No % limit, 5 years
U.S. Agency Obligations
No % limit, 5 years
No % limit, 5 years
Negotiable Certificates of Deposit#
30% portfolio, 5 years
30% portfolio, 5 years
Money Market Funds*
20%, 10% per issuer, no limit
20%, 10% per issuer, no limit
Medium-Term (or Corporate) Notes*
30% portfolio, 5 years
30% portfolio, 5 years
Bankers Acceptances*
40%, 30% per issuer, 180
days
10% max, 5% per issuer, 180
days
Commercial Paper*
25%, 10% per issuer, 270
days
25% max, 5% per issuer, 270
days
* Please see Appendix A for more detailed descriptions and additional restrictions
^ Please see Section 10 for additional restrictions
# Please see Section 11 for additional restrictions
Yorba Linda Water District FY 2013/14 Budget
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Financial Policies, Continued
SECTION 9: REVIEW OF INVESTMENT PORTFOLIO
9.1 The securities held by the District must be in compliance with Section 8
Authorized Investments at the time of purchase. The Treasurer shall at least
quarterly review the portfolio to verify that all securities are in compliance with
Section 8 Authorized Investments. In the event a security held by the District is
subject to a credit rating change that brings it below the minimum credit ratings
specified in Appendix A Authorized Investments, the Treasure r should notify the
Finance-Accounting Committee - and through the Committee’s minutes, the
Board - of the change. The course of action to be followed will then be decided
on a case-by-case basis, considering such factors as the reason for the change,
prognosis for recovery or further rate drops, and the market price of the security.
SECTION 10: INVESTMENT POOLS
10.1 A thorough investigation of any investment pool or mutual fund is required prior
to investing, and on a continual basis. The investigatio n will, at a minimum,
obtain the following information:
10.1.1 A description of eligible investment securities, and a written statement of
investment policy and objectives;
10.1.2 A description of interest calculations and how it is distributed, and how
gains and losses are treated;
10.1.3 A description of how the securities are safeguarded (included the
settlement processes), and how often the securities are priced and the
program audited;
10.1.4 A description of who may invest in the program, how ofte n and what size
deposit and withdrawal are allowed;
10.1.5 A schedule for receiving statements and portfolio listings;
10.1.6 Are reserves, retained earnings, etc. utilized by the pool/fund;
10.1.7 A fee schedule and when and how it is assessed;
10.1.8 Is the pool/fund eligible for bond proceeds and/or will it accept such
proceeds.
Yorba Linda Water District FY 2013/14 Budget
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Financial Policies, Continued
SECTION 11: COLLATERALIZATION
11.1 Bank Deposits: Under provisions of the CGC, California banks and savings and
loan associations are required to secure the District’s deposits by pledging
eligible securities with a value of 110% of principal and accrued interest. State
law also allows financial institutions to secure District deposits by pledging first
trust deed mortgage notes having a value of 150% of the District’s total deposits.
11.2 Waiver of Security: The Treasurer, at his/her discretion and in accordance with
CGC section 53653, may waive security for the portion of any deposits as is
insured pursuant to federal law.
SECTION 12: SAFEKEEPING AND CUSTODY
12.1 All security transactions entered into by the District shall be conducted on a
delivery-versus-payment basis. Securities will be held by a third party custodian
designated by the Treasurer and evidenced by safekeeping receipt s. The only
exception to the foregoing shall be depository accounts and securities purchases
made with (i) local government investment pools, and (ii) money market mutual
funds, since those purchased securities are not deliverable.
SECTION 13: DIVERSIFICATION AND MAXIMUM MATURITIES
13.1 The District will diversify its investments by security type and institution. With the
exception of U.S. Treasuries, U.S. Agency Securities, FDIC Insured Certificates
of Deposit and authorized pools, no more than 30% of the District’s total
investment portfolio will be invested in a single security type or with a single
financial institution.
13.2 To the extent possible, the District will attempt to match its investments with
anticipated cash flow requirements. Unless matched to a specific cash flow and
approved in advance by the Board of Directors, the District will not directly invest
in securities maturing more than 5 years from the date of purchase.
SECTION 14: INTERNAL CONTROLS
14.1 The external auditors will annually review the investments and general activities
associated with the investment program. This review will provide internal control
by assuring compliance with the Investment Policy and District policies and
procedures.
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Financial Policies, Continued
SECTION 15: PERFORMANCE STANDARDS
15.1 The investment portfolio will be designed with the objective of obtaining a rate of
return throughout budgetary and economic cycles, commensurate with the
investment risk constraints and the cash flow needs.
15.2 The District’s investment strategy is passive. The performance of the District’s
investment portfolio will be evaluated and compared to an appropriate
benchmark in order to assess the success of the investment portfolio relative to
the District’s Safety, Liquidity and Return on Investments objectives. This review
will be conducted annually with the Finance-Accounting Committee.
SECTION 16: REPORTING
16.1 Subject to CGC sections 53607 and 53646(b), the Treasurer will provide monthly
investment reports to the District’s Finance-Accounting Committee (and through
the Committee’s minutes, to the Board of Directors) and quarterly reports to the
Board of Directors which provide a clear picture of the status of the current
investment portfolio. The reports shall comply with the reporting requirements of
CGC sections 53607 and 53646(b), respectively.
SECTION 17: INVESTMENT POLICY ADOPTION
17.1 The District’s Investment Policy will be adopted by resolution of the Board of
Directors. The policy will be reviewed on an annual basis and modification, if
any, must be approved by the Board of Directors.
ITEM NO. 11.3
AGENDA REPORT
Meeting Date: May 23, 2013
Subject:Personnel-Risk Management Committee
(Collett/Beverage)
· Minutes of meeting held May 8, 2013 at 4:00 p.m.
· Minutes of meeting held May 14, 2013 at 4:00 p.m. (To be provided at the
next regular Board meeting.)
· Meeting scheduled June 11, 2013 at 4:00 p.m.
ATTACHMENTS:
Name:Description:Type:
050813_PRM_-_Minutes.doc PRM Mtg Minutes 05/08/13 Minutes
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL-RISK MANAGEMENT COMMITTEE MEETING
Wednesday, May 8, 2013 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The May 8, 2013 meeting of the Yorba Linda Water District’s Personnel-Risk
Management Committee was called to order by Director Collett at 4:00 p.m. The
meeting was held in the Admin Conference Room at the District’s Administration
Building located at 1717 East Miraloma Avenue in Placentia, California 92870.
2. ROLL CALL
COMMITTEE STAFF
Director Ric Collett, Chair Steve Conklin, Acting General Manager
Director Michael J. Beverage Gina Knight, HR and Risk Manager
Stephen Parker, Finance Manager
3. PUBLIC COMMENTS
None.
4. ACTION CALENDAR
4.1 Approval for Full-Time Safety and Training Coordinator Position
Gina Knight presented a proposal to the Personnel-Risk Management
Committee for their consideration and support for the addition of a full-time
Safety and Training Coordinator position to the existing list of Budgeted
positions. Staff requested that the Committee consider the proposal and
to support the increase of one full-time position bringing the total of District
full-time employees to 77.
This new position would be responsible for enhancing the District’s safety
culture by implementing good sound safety practices, providing in-house
mandated safety related training, performing incident investigations and
administering the emergency preparedness plan.
The Committee will recommend the Board of Directors consider the
proposal and approve a full-time Safety and Training Coordinator position.
This position will be budgeted for the full fiscal year.
The Committee asked staff to present the proposal to increase the existing
number of budgeted and authorized positions by one full-time position
during FY 2013-2014 to the full Board of Directors for their consideration
at the May 23, 2013 regular Board meeting.
2
4.2. Approval to Fill a Budgeted Meter Reader I Position
Stephen Parker presented his request to fill his vacant budgeted Meter
Reader I position to the Personnel-Risk Management Committee. The
Committee reviewed and discussed the filling of this position and
recommended to continue to budget for the position during FY 2013-2014
and to fill the position only and after the results of the Operations and
Efficiency Study was reviewed by the Board of Directors and the filling of
the Meter Reader I position was still warranted.
5. DISCUSSION ITEMS
5.1. Future Agenda Items and Staff Tasks
Staff informed the Committee that the District’s recently hired Accounting
Assistant II, Carlos Moya, had submitted his resignation effective May 22,
2013.
6. ADJOURNMENT
6.1. The meeting was adjourned at 5:15 p.m. The next Personnel-Risk
Management Committee meeting is scheduled to be held Tuesday, May
14, 2013 at 4:00 p.m.
ITEM NO. 11.4
AGENDA REPORT
Meeting Date: May 23, 2013
Subject:Planning-Engineering-Operations Committee
(Kiley/Hawkins)
· Minutes of meeting held May 6, 2013 at 4:00 p.m.
· Meeting scheduled June 6, 2013 at 3:00 p.m.
ATTACHMENTS:
Name:Description:Type:
050613_-_PEO_Minutes.docx PEO Mtg Minutes 05/06/13 Minutes
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
Monday, May 6, 2013 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The May 6, 2013 meeting of the Yorba Linda Water District’s Planning-
Engineering-Operations Committee was called to order by Director Kiley at 4:00
p.m. The meeting was held in the Admin Conference Room at the District’s
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
2. ROLL CALL
COMMITTEE STAFF
Director Robert R. Kiley, Chair Steve Conklin, Acting General Mgr
Director Phil Hawkins John DeCriscio, Operations Mgr
3. PUBLIC COMMENTS
None.
4. ACTION CALENDAR
4.1. Approval of Change Order No. 1 for the 2012 Waterline Replacement
Phase II Project
Mr. Conklin reported that work is proceeding on schedule on construction
of the above project, and described the conditions relating to proposed
Change Order No. 1. Following discussion, the Committee supported the
staff recommendation that the Board approve CO No.1 in the amount of
$29,764.11 and no additional days to TBU Construction.
4.2. Terms and Conditions for Water and Sewer Service with Brandywine
Homes
Mr. Conklin reported that Brandywine Homes is proposing to develop 51
condominium units on 5.12 acres under TTM 17548, and that the Terms
and Conditions being presented are for water and sewer service for the
project. Following discussion, the Committee supported the staff
recommendation that the Board approve Terms and Conditions for Water
and Sewer Service for Brandywine Homes.
4.3. Terms and Conditions for Water and Sewer Service with Pacific
Development Group II
Mr. Conklin reported that Pacific Development Group II is proposing to
develop a Buy Buy Baby store at the east end of the Savi Ranch shopping
center, adjacent to Kohl’s Department Store. Following discussion, the
Committee supported the staff recommendation that the Board approve
2
Terms and Conditions for Water and Sewer Service for Pacific
Development Group II for the subject project.
4.4. Renewal of Uniform Contract
Mr. DeCriscio reported that the District has a Supplier Contract agreement
with Aramark to supply uniforms, floor mats and hand towels to the District
and that the agreement expires June 30, 2013. He indicated that Aramark
has provided exceptional service over the one-year contract and the
following three one-year renewals. At the request of District staff, Aramark
provided a proposal to extend its contract one more year, with a 2%
increase in the service cost element of the contract. Following discussion,
the Committee supported the staff recommendation that the Board
authorize a one-year addendum to the contract for FY 2013/14, at a total
estimated cost of $19,000.
5. DISCUSSION ITEMS
5.1. Well #18 Engine Overhaul
Mr. DeCriscio reported that per District Resolution No. 13-03, District staff
must inform the Board when staff plans to proceed with necessary work
performing non-scheduled capital asset repairs, which is needed for the
overhaul of the gas engine powering Well No. 18. He described the work
necessary, at an estimated cost of $27,000 to $30,000, and that it can be
completed before the end of May, so that the well can be returned to
service before the increasing water demands of summer. Following
discussion, the Committee supported staff proceeding with the work. Mr.
Conklin noted that this item will also be presented to the Board on May 9,
2013.
5.2. Status of Northeast Area Developments
Mr. Conklin reported on the memo prepared by staff of the Esperanza Hills
Development project and sent to County Planning. He noted that the
memo was also being distributed among local residents.
5.3. Monthly Groundwater Production and Purchased Import Water Report
Mr. Conklin reported that the report provided shows that we are on target
to achieve our BPP goal of 50.3% groundwater use, with two months
remaining in the current water year. Through April 2013, total water
demand is 10.6% over our projection, due to the warmer and dryer year to
date.
5.4. Monthly Production Summary Report
Mr. DeCriscio reported water consumption, weather conditions, water
quality, and equipment taken out and returned to service over the month
of April 2013. He noted that we are modifying our source water operations
at this time because of work by MWD at Diemer, and will be returning to
normal operations in about a week.
3
5.5. Monthly Preventative Maintenance (PM) Report
Mr. DeCriscio reported on the status of PM work, noting that all work
elements monitored are on target at completion levels, except for sewer
televising, which continues to be a challenge.
5.6. Groundwater Producers Meeting Notes
Mr. DeCriscio reported the City of Santa Ana is pursuing a BEA
Exemption from OCWD for construction of a wellhead treatment system
on its Well 32. He noted that OCWD is reporting that MWD may be calling
for extraction of its CUP water in the coming year, which would require
YLWD to pump an additional 1,993 AF of groundwater in addition to our
BPP, which could be a challenge. On the issue of OCWD Annexation, Mr.
Conklin reported that the public-comment review period for the Annexation
EIR ends on May 17, 2013, and that a meeting is scheduled of May 22,
2013 at OCWD to go over the comments received.
5.7. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of capital projects currently in planning,
design and construction.
5.8. Status of Strategic Plan Initiatives
Mr. Conklin reported on the status of strategic plan initiatives relating to
engineering and operations.
5.9. Consider Rescheduling July 4, 2013 Committee Meeting to Another Date
Following discussion, the Committee rescheduled the meeting to Monday,
July 8, 2013 at 4:00 pm.
5.10. Future Agenda Items and Staff Tasks
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 5:08 p.m. The next Planning-Engineering-
Operations Committee meeting is scheduled to be held Thursday, June 6,
2013 at 3:00 p.m.
ITEM NO. 11.5
AGENDA REPORT
Meeting Date: May 23, 2013
Subject:Public Affairs-Communications-Technology Committee
(Beverage/Collett)
· Minutes of meeting held May 7, 2013 at 4:00 p.m.
· Minutes of meeting held May 22, 2013 at 3:00 p.m. (To be provided at the
next regular Board meeting.)
· Meeting scheduled June 3, 2013 at 4:00 p.m.
ATTACHMENTS:
Name:Description:Type:
050713_PACT_-_Minutes.docx PACT Mtg Minutes 05/07/13 Minutes
1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
Tuesday, May 7, 2013 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The May 7, 2013 meeting of the Yorba Linda Water District’s Public Affairs-
Communications-Technology Committee was called to order by Director
Beverage at 4:00 p.m. The meeting was held in the Admin Conference Room at
the District’s Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
2. ROLL CALL
COMMITTEE STAFF
Director Michael J. Beverage, Chair Steve Conklin, Acting General Mgr
Director Ric Collett Art Vega, Acting IT Manager
Damon Micalizzi, Public Info Officer
3. PUBLIC COMMENTS
None.
4. ACTION CALENDAR
4.1. Draft 2013 Water Quality Report
The Committee reviewed and approved the 2013 Water Quality Report.
4.2. Implementation of a Consolidated Storage and Backup Solution
The Committee reviewed and approved the Implementation of a
consolidated storage and backup solution.
5. DISCUSSION ITEMS
5.1. Status of Dynamics GP Consultant
The Committee reviewed the included report from Mr. Zeiler from
NeuLogics. The Committee inquired about the budgeted amount for this
project. Mr. Vega replied and verified that it was $15,000.
5.2. YLWD.com Review and Analytics Report (To be provided at the meeting.)
The Committee reviewed the report noting that site traffic has been very
consistent with spikes in visits on Mondays. A more detailed report will be
presented at the May 22, 2013 PACT Committee Meeting.
2
5.3. Ideas for Summer Newsletter Content (Verbal Report)
The Committee discussed ideas for content for the upcoming summer
newsletter. Draft story content will be presented at the May 22, 2013
meeting.
5.4. Educational Kiosk for Lobby in Administration Building (Verbal Report)
The Committee moved to the Training Room where Mr. Vega and Mrs.
Nguyen presented the draft proposal for an educational interactive display
for the District’s lobby. The Committee approved the initial design, making
minor suggestions for color and options for limiting detail.
5.5. Status of Public Outreach Activities
The Committee returned to the Admin Conference Room and reviewed
the report on public outreach activities, noting that bottled water requests
are up by nearly a third for FY 2012/13.
5.6. Status of Strategic Plan Initiatives
The Committee reviewed the report and Mr. Micalizzi informed the
Committee that he was presently working on drafting a District Crisis
Communications Plan.
5.7. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:35 p.m. The next Public Affairs-
Communications-Technology Committee meeting is scheduled to be held
Wednesday, May 22, 2013 at 4:00 p.m.
ITEM NO. 11.7
AGENDA REPORT
Meeting Date: May 23, 2013
Subject:YLWD-City of Yorba Linda Joint Agency Committee
(Kiley/Beverage)
· Minutes of meeting held April 17, 2013 at 6:00 p.m.
· Meeting scheduled June 19, 2013 at 6:00 p.m.
ATTACHMENTS:
Name:Description:Type:
Agenda_Water_District_CC_Mins.docx YLWD/City of YL Mtg Minutes 04/17/13 Minutes
YLWD/CC Board Minutes April 17, 2013
YORBA LINDA WATER BOARD/
CITY COUNCIL ADVISORY COMMITTEE
MINUTES
April 17, 2013
6:00 p.m.
CALL TO ORDER
The Yorba Linda Water Board/City Council Advisory Committee convened at 6:19 p.m.
in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
Committee Members
City Council: John Anderson, Gene Hernandez
Water District: Robert Kiley, Michael Beverage
Staff Members:
City: Marcia Brown, Dave Christian, Steve Harris, Steve Rudometkin,
Mark Stowell
Water District: Steve Conklin
PLEDGE OF ALLEGIANCE
City Manager Steve Rudometkin
Acting General Manager Steve Conklin and City Manager Rudometkin summarized the
establishment of the Committee and its goals, and introduced staff members from each
agency.
City Manager Rudometkin asked if there was a need to appoint a Chairman to run the
meeting. After a short discussion, it was agreed to have the City Manager and Acting
General Manager take turns leading the meetings.
YLWD/CC Board Agenda April 17, 2013
Page 2 of 4
NEW BUSINESS
1. LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT
City Manager Rudometkin said the Landscape Maintenance Assessment District
(LMAD) was running on a deficit of close to $800,000 a year. He mentioned the City
is forming a Landscape Maintenance Citizen Advisory Committee for citizen input in
the problem solving effort including developing strategies to make the LMAD self
sufficient. Mr. Rudometkin said the City would welcome the participation or
assistance of the Yorba Linda Water District (YLWD).
Committee member Mike Beverage suggested a liaison to the City’s Landscape
Maintenance Citizen Advisory Committee instead of a having a Water District board
member to serve on the Committee.
The Committee members and staff discussed the high price of water and using
alternative methods like greywater for landscaping, artificial turf and drought tolerant
plants to assist with rising costs.
Acting General Manager Conklin provided copies of a recent Municipal Water
District of Orange County (MWDOC) presentation and information on water use
efficiency programs. He said that MWDOC would be happy to meet with staff and
discuss water saving measures.
2. CIELO VISTA/ESPERANZA HILLS DEVELOPMENTS
Community Development Director Steve Harris provided a summary of the two
residential developments known as the Cielo Vista and Esperanza Hills projects. He
said that both projects are within the City’s General Plan and sphere of influence but
are in unincorporated County land. He said that City staff has had meetings with
both developers and attended scoping meetings orchestrated by the County.
Mr. Harris stated that among the City’s concerns was the developers’ general
insensitiveness to the hillsides, the mass landform grading, 300 - 400 lots accessing
local residential streets and the County’s Initial Study for the Notice of Preparation
which discounted fire hazards.
Acting General Manager Conklin provided copies of the recent Water District NE
Area Planning Study that was commissioned in response to these developments as
well as the need for other improvements in that area. He said the study identified
the reservoir criteria, booster stations and the locations of reservoirs.
Councilmember Hernandez asked about a report or community briefing on the 2008
Freeway Complex Fire given that the five year anniversary was approaching.
YLWD/CC Board Agenda April 17, 2013
Page 2 of 4
Acting General Manager Conklin affirmed that a report would be in the works.
A brief discussion ensued relative to reservoirs, infrastructure improvements, the
sewer system, densities and future annexation concerns.
Mark Schock, resident, encouraged the City and Water District to request that the
Orange County Fire Authority invoke the provisions of Appendix B of the California
Fire Code and mandate higher fire flow requirements for any new developments in
the wild land interface areas.
City Manager Rudometkin suggested leaving this item on future Agendas.
3. SALE OR LEASE OF 4622 PLUMOSA DRIVE ROPERTY
City Manager Rudometkin stated that the sale of the Plumosa Drive property was
briefly discussed during Closed Session at the last City Council meeting. He said
that National Community Renaissance (National Core), had indicated an interest in
purchasing the property.
City Manager Rudometkin and Acting General Manager Conklin agreed to work
together on facilitating the sale and purchase process.
4. ESTABLISHMENT OF FUTURE MEETING DATES
A Committee discussion ensued regarding whether the committee should meet
monthly or quarterly. There was Committee consensus to meet on Wednesday
June 19, 2013 at 6:00 p.m. at the Yorba Linda Water District offices, and quarterly
thereafter on the 3rd Wednesday of the month at 6:00 p.m.
MATTERS PRESENTED BY ADVISORY COMMITTEE MEMBERS
Acting General Manager Conklin commented that there had been some vandalism at a
couple of their facilities. He said they were working on getting that situation under
control.
POTENTIAL FUTURE AGENDA ITEMS
JOINT USE OF WATER DISTRICT FACILITIES FOR RECREATIONAL PURPOSES
PROJECT COORDINATION
There was Committee consensus to bring these and the other above items, back at
the next meeting.
YLWD/CC Board Agenda April 17, 2013
Page 2 of 4
PUBLIC COMMENTS
David Ramocinski, resident, said that he appreciated the two agencies coming
together to form this Committee. He also spoke briefly on the Freeway Complex Fire
in which he lost his home.
Mark Schock, resident, thanked the Committee for their cooperative spirit and level
of collaboration.
ADJOURNMENT
City Manager Rudometkin adjourned the Yorba Linda Water Board/City Council
Advisory Committee Joint Meeting at 8:10 p.m. to June 19, 2013 at 6:00 p.m. at the
Yorba Linda Water District offices.
ITEM NO. 13.1
AGENDA REPORT
Meeting Date: May 23, 2013
Subject:Meetings from May 24, 2013 - June 30, 2013
ATTACHMENTS:
Name:Description:Type:
BOD_-_Activities_Calendar.pdf Backup Material Backup Material
Event Date Attendance by:
May 2013
District Offices ClosedMon, May 27
Joint Committee Meeting with MWDOC and OCWDTue, May 28Beverage/Melton
Yorba Linda Planning CommissionWed, May 29Hawkins
ISDOCThu, May 30Collett
Finance-Accounting Committee MeetingFri, May 31Hawkins/Melton
June 2013
Pub Affairs-Communications-Tech Committee MeetingMon, Jun 3Beverage/Collett
Yorba Linda City CouncilTue, Jun 4Kiley
MWDOC/MWD WorkshopWed, Jun 5Melton
OCWD BoardWed, Jun 5Kiley
Planning-Engineering-Operations Committee MeetingThu, Jun 6Kiley/Hawkins
WACOFri, Jun 7Hawkins/Kiley
Personnel-Risk Management Committee MeetingTue, Jun 11Collett/Beverage
Yorba Linda Planning CommissionWed, Jun 12Melton
Board of Directors Regular MeetingThu, Jun 13
Joint Committee Meeting with City of PlacentiaMon, Jun 17Melton/Hawkins
Exec-Admin-Organizational Committee MeetingTue, Jun 18Melton/Kiley
Yorba Linda City CouncilTue, Jun 18Collett
LAFCOWed, Jun 19Beverage
MWDOC BoardWed, Jun 19Melton
OCWD BoardWed, Jun 19Kiley
Joint Committee Meeting with City of Yorba LindaWed, Jun 19Kiley/Beverage
Board of Directors Workshop MeetingThu, Jun 20
Citizens Advisory Committee MeetingMon, Jun 24Beverage
Finance-Accounting Committee MeetingMon, Jun 24Hawkins/Melton
Personnel-Risk Management Committee MeetingTue, Jun 25Collett/Beverage
Yorba Linda Planning CommissionWed, Jun 26Hawkins
Board of Directors Regular MeetingThu, Jun 27
Employee PicnicSat, Jun 29
12:00PM
4:00PM
7:00PM
8:30AM
11:00AM
8:30AM
8:30AM
5:30PM
6:00PM
8:00AM
8:30AM
4:00PM
7:00PM
8:30AM
9:30AM
4:00PM
6:30PM
4:00PM
6:30PM
8:30AM
5:30PM
3:00PM
7:30AM
4:00PM
7:00PM
11:30AM
8:30AM
Board of Directors Activity Calendar
Time
7:00AM
5/16/2013 1:39:26 PM