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HomeMy WebLinkAbout2013-03-07 - Planning-Engineering-Operations Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Thursday, March 7, 2013 3:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1.CALL TO ORDER The March 7, 2013 meeting of the Yorba Linda Water District’s Planning- Engineering-Operations Committee was called to order by Director Hawkins at 3:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2.ROLL CALL COMMITTEE STAFF Director Phil Hawkins Steve Conklin, Acting General Mgr John DeCriscio, Acting Operations Mgr Jennifer Hill, Meter Services Lead OTHER ATTENDEES Robert Odle, Odle & Associates 3.PUBLIC COMMENTS None. 4.DISCUSSION ITEMS 4.1. Meter Testing Update (Verbal Report) Ms. Hill reported on status of the start up of the Meter Test Bench and provided photos. She indicated that it may be complete in about two weeks. At the completion of this report, Ms. Hill left the meeting. 4.2. Status Report on Northeast Area Planning Study Mr. Conklin reported that the subject Study is in the process of being finalized for presentation to the Board on March 14. A copy of the draft- final Study was provided and discussed with the Committee. At the conclusion of this item, Mr. Odle left the meeting. 4.3. Draft FY 13/14 Engineering Department Budget Mr. Conklin reviewed the draft Supplies and Services Budget for Engineering with the Committee. He noted that the proposed budget was up by $29,000, a 25% increase from the current budget of $114,440. Of that proposed $29,000 increase, $20,000 was for cathodic protection work and $5,200 was for replacement of an underground pipe-locator and other tools for the Construction Section. Following discussion, the Committee had no questions or requested changes to the budget. 2 4.4. Draft FY 13/14 Operations Department Budget Mr. DeCriscio reviewed the draft Operations Dept Supplies and Services Budget with the Committee, noting categories with proposed changes. Overall, the proposed S&S budget will increase 20% to $1,768,500, mostly due to the need for increasing maintenance and higher cost for equipment servicing and rebuilding of large equipment. Following discussion, the Committee had no questions or requested changes to the budget. 4.5. Vehicle, Equipment & Capital Outlay Budget Messrs. Conklin and DeCriscio reviewed the draft Vehicle, Equipment and Capital Outlay Budget with the Committee. It was noted that this includes proposed capital outlay items for all the District departments, which totals $660,000, a 20% drop from the current $830,000 budget. Included is the replacement of five vehicles, two for Engineering Construction Management staff, two for IT/SCADA service staff, and one for Water Operations for a replacement Leak-response truck. Following discussion, the Committee asked for information on the age and mileage of vehicles proposed for replacement, and asked for status of scanning of all District Documents. 4.6. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported on the above, noting that our monthly groundwater production percentage was 65.7%, helping us to draw closer to our annual groundwater BPP of 50.3% by June 30. He also noted that for the first eight months of the FY, our overall demand is 8.1% over our projection. 4.7. Monthly Production Summary Report Mr. DeCriscio reviewed the above report with the Committee, noting water consumption, weather conditions, water quality, equipment removed and returned to service, and maintenance services performed. He noted that we are currently supplying Zones 1,2 and 3 with groundwater, and that MWD is having a supply shutdown on OC-36, which supplies raw water and affects (only) Black Gold Golf Club. 4.8. Monthly Preventative Maintenance (PM) Report John DeCriscio reported on the status of PM activities . He noted that essentially all of the monitored maintenance elements are on track for completion goals. 4.9. Groundwater Producers Meeting Report The above report for February was reviewed with the Committee. It was noted at the Feb 13 GWP meeting that the Annexation EIR is scheduled to be released for public review in mid-March, though, based on a more recent meeting with OCWD, the release date may be the last week of March. 3 4.10. Status Report on Capital Projects in Progress Mr. Conklin reported on status of capital projects currently in planning, design and construction. 4.11. Status of Strategic Plan Initiatives Mr. Conklin requested that this item be added to the agenda because it was inadvertently left off when the agenda was prepared. Director Hawkins agreed that it be added as a Discussion item. Thereafter, Mr. Conklin reported on the status of the above relating to Engineering and Operations. 4.11 Future Agenda Items and Staff Tasks None. 5.ADJOURNMENT 5.1. The meeting was adjourned at 4:50 p.m. The next Planning-Engineering- Operations Committee meeting is scheduled to be held Monday, April 8, 2013 at 3:00 p.m.