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HomeMy WebLinkAbout2013-04-25 - Board of Directors Meeting Minutes2. 3. 4. 5. 2013 -082 MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, April 25, 2013, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 CALL TO ORDER The April 25, 2013 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by President Melton at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. PLEDGE OF ALLEGIANCE President Melton led the pledge. ROLL CALL DIRECTORS PRESENT Gary T. Melton, President Robert R. Kiley, Vice President Michael J. Beverage Ric Collett Phil Hawkins STAFF PRESENT Steve Conklin, Acting General Manager John DeCriscio, Operations Manager Gina Knight, HR and Risk Manager Stephen Parker, Finance Manager Art Vega, Acting IT Manager Damon Micalizzi, Public Information Officer Annie Alexander, Executive Secretary ALSO PRESENT Eddy Beltran, Senior Counsel, Kidman Law LLP Pat Buttress, Government Affairs Manager, Southern California Edison Mark Schock ADDITIONS /DELETIONS TO THE AGENDA None. PUBLIC COMMENTS There were no public comments made at this time. Mr. Conklin stated that he wanted to recognize Mr. DeCriscio as the District's new Operations Manager. Mr. Conklin explained that Mr. DeCriscio had gone through the evaluation process and had been the unanimous choice of the outside review panel. Mr. Conklin stated that Mr. DeCriscio brought 20 years of experience with him and that he was thrilled that Mr. DeCriscio had chosen to accept the position. The Board congratulated Mr. DeCriscio on his promotion to this position. Mr. DeCriscio thanked the Board and Mr. Conklin for giving him this opportunity and provided a brief summary of his work history with the District. 2013 -083 Mr. DeCriscio then concluded his comments and expressed his enthusiasm for being selected to serve in this new position. 6. PRESENTATIONS 6.1. San Onofre Nuclear Generating Station (SONGS) — Provided by Pat Buttress, Government Affairs Manager, Southern California Edison (SCE) Ms. Buttress introduced herself and provided an overview of her background and 29 years of work experience with SCE. She then provided the Board with a short video and PowerPoint presentation regarding grid reliability and the role that the San Onofre station plays in providing electricity throughout Southern California. Following the video, Director Beverage asked if staff could obtain a copy of the presentation to be shared with the District's Citizen Advisory Committee, Ms. Buttress explained that while she may be unable to provide the District with a copy due to copyright concerns, she would be happy to provide the presentation to the Committee at a future meeting. Ms. Buttress continued her presentation and commented on the benefits of renewable power as well as the need for alternate power sources like the San Onofre station to help maintain an electrical base load. She noted that when this plant was on line, it provided 24% of the power used to serve SCE's customers throughout the state. Combined with the Diablo Canyon plant in San Luis Obispo, these two nuclear facilities can provide 37% of the state's electricity. Ms. Buttress then provided additional details related to the recent voluntary shutdown of Unit 3 at the San Onofre station and the considerable efforts being made to get the plant back online. Ms. Buttress concluded her presentation and responded to questions from the Board regarding the opinions of various legislators on the matter. The Board expressed their appreciation for Ms. Buttress' presentation. 7. CONSENT CALENDAR Director Beverage requested to remove Item No. 7.4. from the Consent Calendar. Director Beverage made a motion, seconded by Director Kiley, to approve the remainder of the Consent Calendar. Motion carried 5 -0. 7.1. Minutes of the Board of Directors Regular Meeting held April 11, 2013 Recommendation: That the Board of Directors approve the minutes as presented. E 2013 -084 7.2. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,370,136.70. 7.3. Progress Payment No. 2 for the 2012 Waterline Replacement Project, Phase II Recommendation: That the Board of Directors approve Progress Payment No. 2 in the net amount of $416,052.50 to TBU, Inc. for construction of the 2012 Waterline Replacement Project, Phase Il, Job No. 2011 -20. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE ACTION 7.4. Terms and Conditions for Water and Sewer Service with the City of Yorba Linda Director Beverage asked for clarification as to why the construction cost of 540 feet of a 39" steel water main on the property was going to be at the District's expense. Mr. Conklin explained that per a pre- annexation agreement between the District and the property owner (Placentia -Yorba Linda Unified School District ( PYLUSD)), YLWD would be responsible for the design and construction costs for relocation of the Bryant Cross Feeder pipeline prior to construction of a park on this land. This stipulation is not part of the Terms and Conditions being presented to the Board for consideration. Mr. Conklin further explained that the City of Yorba Linda was working in conjunction with PYLUSD on this project as the City plans to maintain the landscape following construction of the park. Director Collett made a motion, seconded by Director Hawkins, to approve the Terms and Conditions for Water and Sewer Service with the City of Yorba Linda, Job No. 201302. Motion carried 5 -0. 8. ACTION CALENDAR 8.1. Sole- Source Proposal for Fairmont Booster Station Upgrade Project (FBSU) SCADA Integration Services Mr. Conklin explained that a critical part of this project was the SCADA integration services. Due to time constraints, this matter is being presented directly to the Board for consideration without prior review by the Planning- Engineering- Operations (PEO) Committee. Director Hawkins stated that the PEO Committee members had previously advised staff to continue to do what they could to move the FBSU project forward as quickly as possible. 3 2013 -085 Director Beverage made a motion, seconded by Director Hawkins, to authorize execution of a Professional Services Agreement with RKI for a not -to- exceed amount of $35,000 to provide SCADA Integration Services for the FBSU Project, in accordance with RKI's proposal of April 15, 2013. Motion carried 5 -0. 9. REPORTS, INFORMATION ITEMS, AND COMMENTS 9.1. President's Report President Melton did not have any comments at this time. 9.2. Directors' Report ■ MWD /MWDOC State Water Project Inspection Trip ® April 12 -13, 2013 (Collett) Director Collett reported on his attendance at this event and noted that it had been a very enlightening tour, especially in relation to the issues with the Delta. He also commended MWD on the maintenance of their facilities. 9.3. Acting General Manager's Report Mr. Conklin stated that he had also had the opportunity to attend the MWD /MWDOC inspection trip last year. He then reported on the topics discussed during the initial Joint Agency Committee meeting with the City of Yorba Linda. The next Committee meeting has been scheduled for June 19, 2013 at 6:00 p.m. Mr. Conklin then reported on the status of negotiations with the firm selected to perform the District's Operations and Efficiency Study. Staff plans to present a Professional Services Agreement with Koff & Associates (K&A) for consideration by the Board at the meeting on May 9, 2013. Staff has also requested a revised project schedule from K &A based on that start date. Mr. Conklin stated that the District would be participating in a business expo at Costco scheduled May 4, 2013. Staff will be providing an information booth and water station for the event. Mr. Micallizzi noted that even though the event is a fundraiser for the Children's Miracle Network, the District was not charged an entrance fee as it is a public agency and would be providing bottled water for the event. Mr. Conklin further reported that Mr. Jim Wiezel, lead counsel for ACWA/JPIA, would be here April 26 to tour the District's facilities in the Hidden Hills area. Mr. DeCriscio will lead the tour and will be accompanied by Mr. Andrew Gagen from Kidman Law LLP. 4 2013 -086 Mr. Conklin concluded his report and asked Mr. DeCriscio to provide the Board with a status update of the repair work at the Placentia -Yorba Linda Hospital. Mr. DeCriscio explained that while putting in the service lines, staff had to hire a professional plumber to run some additional plumbing. During this process, a State inspector stopped by and requested that the District perform additional or "super- chlorination." Staff expects to be able to bring the service back online on Friday following receipt and evaluation of the test results. Mr. Conklin then responded to questions from the Board regarding the working relationship between District and hospital staff. 9.4. General Counsel's Report Mr. Beltran stated that he did not have anything to report and that the Closed Session would not be needed. 9.5. Future Agenda Items and Staff Tasks Director Kiley requested that a discussion regarding the District's gift policy be added to the agenda for the next Executive- Administrative- Organizational Committee meeting. 10. COMMITTEE REPORTS 10.1. Executive - Administrative - Organizational Committee (Melton /Kiley) ■ Minutes of the meeting held April 16, 2013 at 4:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held May 21, 2013 at 4:00 p.m. 10.2. Finance - Accounting Committee (Hawkins /Melton) ■ Minutes of the meeting held April 22, 2013 at 12:00 p.m. will be provided at the next regular Board meeting. ■ Date and time of meeting in May yet determined. (The next meeting was subsequently scheduled for May 31, 2013 at 8:30 a. m.) 10.3. Personnel -Risk Management Committee (Collett /Beverage) ■ Minutes of the meeting held April 9, 2013 at 4:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held May 8, 2013 at 4:00 p.m. 5 2013 -087 10.4. Planning- Engineering- Operations Committee (Kiley /Hawkins) ■ Minutes of the meeting held April 8, 2013 at 3:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held May 2, 2013 at 3:00 p.m. (This meeting was subsequently rescheduled to May 6, 2013 at 4:00 p.m.) 10.5. Public Affairs - Communications - Technology Committee (Beverage /Collett) ■ Next meeting is scheduled to be held May 7, 2013 at 4:00 p.m. 10.6. YLWD -City of Placentia Joint Agency Committee (Melton /Hawkins) ■ Date and time of meeting in May yet to be determined. 10.7. YLWD -City of Yorba Linda Joint Agency Committee (Kiley /Beverage) ■ Minutes of the meeting held April 17, 2013 at 6:00 p.m. will be provided at the next regular Board meeting. Directors Beverage and Kiley provided a brief summary of the matters discussed during the meeting. ■ Date and time of next meeting yet to be determined. (The next meeting was subsequently scheduled for June 19, 2013 at 6:00 P.M.) 10.8. YLWD - MWDOC -OCWD Joint Agency Committee (Beverage /Melton) ■ Next meeting is scheduled to be held May 28, 2013 at 4:00 p.m. 10.9. Citizens Advisory Committee (Beverage) ■ Minutes of the meeting held April 22, 2013 at 8:30 a.m. will be provided at the next regular Board meeting. ■ Date and time of meeting in May yet to be determined. (The next meeting was subsequently scheduled for May 20, 2013 at 8:30 a. m.) 2013 -088 11. INTERGOVERNMENTAL MEETINGS 11.1. YL City Council —April 16, 2013 (Collett) Director Collett attended and remarked on two presentations related to wildfires provided during the meeting. The first was provided by the Orange County Fire Authority regarding Wildfire Awareness Week and the second was provided by an organization called Hills for Everyone regarding the history of fires in the wildfire interface zone. Director Collett further commented on a status update of the Cielo Vista /Esperanza Hills Project, the Landscape Maintenance Assessment District (LMAD), and City landscape easements in the Bryant Ranch area which were also discussed during the meeting. Director Kiley noted that at the Joint Agency Committee meeting with the City of Yorba Linda, Director Beverage had made the suggestion that a staff member be assigned as a District liaison to work with the LMAD Committee. 11.2. MWDOC Board — April 17, 2013 (Melton /Staff) Director Melton attended but did not have any District related business to report. 11.3. OCWD Board — April 17, 2013 (Staff) Mr. Conklin reported that staff had attended the meeting. During the meeting, the OCWD Board voted to set the Replenishment Assessment at $276 per acre foot and the Basin Production Percentage (BPP) at 70 %. Mr. Conklin noted that if the BPP is raised to 75% as projected, it may help soften some of the opposition to the Environmental Impact Report for the District's request for annexation. 11.4. YL Planning Commission — April 24, 2013 (Hawkins) Director Hawkins attended and commented on a presentation regarding future projects, including the construction of a gas station at Costco, which was provided during the meeting. 12. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from April 26, 2013 — May 31, 2013 The Board reviewed the activity calendar and made no changes. 13. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. Anaheim Public Utilities Water Sustainability Campus Dedication Ceremony — May 7, 2013 Director Kiley expressed an interest in attending this event. 7 2013 -089 Director Hawkins made a motion, seconded by Director Collett, to authorize Director attendance at this event if desired. Motion carried 5 -0. (No Closed Session was held.) 14. CLOSED SESSION 14.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OCSC — Case No. 00486884) 14.2. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to Line Break at 1301 North Rose Drive, Placentia CA 92870 Number of Potential Cases: One 15. ADJOURNMENT 15.1. The meeting was adjourned at 9:47 a.m. The next Regular Board of Directors Meeting will be held Thursday, May 9, 2013 at 8:30 a.m. -� - Steve Conklin Board Secretary