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HomeMy WebLinkAbout2004-08-26 - Board of Directors Meeting Minutes2004-119 Minutes of the YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING August 26, 2004, 8:30 A.M. 4622 Plumosa Drive, Yorba Linda - (714) 777-9593 The August 26, 2004 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President William R. Mills at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL William R. Mills Jr., President Michael J. Beverage, Vice President Paul R. Armstrong Arthur C. Korn John W. Summerfield VISITORS PRESENT: Mark Schwing, Resident Brett Barbre, MWDOC Director STAFF PRESENT: Michael A. Payne, General Manager Arthur G. Kidman, District General Counsel Kenneth Vecchiarelli, Assistant GM Stacy Bavol, Customer Service Supervisor Lee Cory, Operations Manager Michael Robinson, Assistant Administrator Amelia Cloonan, Administrative Secretary Leon de Los Reyes, Water Quality Eng. Brett Barbre stated there had been discussion at MWDOC about whether it will be tiering or melding rates in the coming year. He also spoke about storage contracts. SPECIAL RECOGNITION AND PRESENTATIONS None PUBLIC HEARINGS 1. 2004 Public Health Goals Report 1. President Mills opened the Public Hearing at 8:36 a.m. 2. Assistant General Manager/Assistant Secretary Vecchiarelli provided proof of public hearing notice, correspondence and/or petitions. 3. Testimony began with a report by Leon de los Reyes, Water Quality Engineer. He stated no public comments were received. He responded to a question by stating that if water quality measurements exceeded any health goals the report documents those areas where the District exceeded goals. 4. There was no testimony from the public. 5. President Mills closed the public hearing at 8:39 a.m. On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to accept and file the Yorba Linda Water District 2004 Public Health Goals Report. -1- 2004-120 2. Locke Ranch Sewer Assessment Study 1. President Mills opened the Public Hearing at 8:39 a.m. 2. Assistant General Manager/Assistant Secretary Vecchiarelli provided proof of public hearing notice, correspondence and/or petitions. 3. Testimony began with a report by Assistant General Manager Vecchiarelli. The Board of Directors considers this item each year. The recommendation was to maintain the current $42 a year charge for residential connections with other charges outlined in the report. 4. There was no testimony from the public. 5. President Mills closed the public hearing at 8:43 a.m. On a roll call vote, with Directors Armstrong, Korn, Summerfield, Vice President Beverage and President Mills voting Yes, the Board of Directors adopted Resolution 04-04 adopting the Locke Ranch Sewer Maintenance Charges and Rescinding Resolution No. 03-11. CONSENT CALENDAR (Items 3 through 9) Vice President Beverage requested Item 6 be removed from the Consent Calendar On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve Consent Calendar items 3, 4, 5, 7, 8 and 9. 3. Minutes of the Regular Board of Directors meeting held August 12, 2004. Recommendation: Approve minutes. 4. Minutes of the Board of Directors Building Workshop, held August 19, 2004. Recommendation: Approve minutes. 5. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $860,521.32. 7. Vista Del Verde, L.P. Capital Improvement Reimbursements. Recommendation: Authorize reimbursement of $77,402 to Vista Del Verde, L.P. for the 16-inch Zone 3 Bastanchury Road Water Transmission Pipeline and authorize reimbursement of $82,759 to Vista Del Verde, L.P. for the 18- inch portion of the Bastanchury Road Trunk Sewer. 8. Terms and Condition for Water Service with Doug Johns for the property at 4901 La Palma Avenue, Anaheim. Recommendation: Approve the Terms and Conditions for Water Service with Doug Johns for the proposed Anaheim Hills Dialysis Center, Job No. 200419. 9. Consider Participation in the Special District Public Education Program. Recommendation: Authorize the General Manager to contribute $250 to the Special District Public Education Program. -2- 2004-121 ACTION CALENDAR 6. Quarter Horse Reservoir Expansion - Job No. 0316. On a motion by Director Armstrong, seconded by Director Summerfield, the Board of Directors voted 4-0-1, with Vice President Beverage abstaining, to approve Progress Payment No. 9 to Schuler Engineering Corporation for construction of the Quarter Horse Reservoir Expansion in the amount of $276,333.25. 10. Consider Adopting a District "Vision Statement". Assistant Administrator Mike Robinson presented the report. There was a question about the need for a vision statement and how it would be used. A mission statement describes what the District is doing. A vision statement describes the goals the District is attempting to reach. On a motion by Vice President Beverage, seconded by Director Summerfield, the Board of Directors voted 5-0 to Adopt a Yorba Linda Water District. Vision Statement. 11. Consider Revisions to the District's "Mission Statement". Assistant Administrator Mike Robinson read the Mission Statement. On a motion by Vice President Beverage, seconded by Director Armstrong, the Board of Directors voted 5-0 to approve the revised Yorba Linda Water District Mission Statement. Brett Barbre left the meeting at 8:58 a.m. 12. Consultant's Agreement for Parcel Appraisal - Bastanchury Reservoir Site. Assistant General Manager Vecchiarelli presented the report. President Mills asked for a motion for discussion. Director Armstrong moved for discussion with Director Summerfield seconding the motion. The parcel itself was discussed as was the property value and the exchange of value. The Board of Directors voted 5-0 to authorize the General Manager to execute a consultants agreement with Kimbro Consulting in the amount of $9,900 for professional land appraisals of the Bastanchury parcels, Job No. 200326. 13. Consultant's Agreement Parcel Appraisal - Fairmont Reservoir Site. Assistant General Manager Vecchiarelli presented the report. This is the same appraisal company, as in Item 12, but there are two different sites in question. President Mills asked for a motion for discussion. Director Armstrong moved for discussion with Director Summerfield seconding the motion. There was discussion of ownership of an adjacent parcel, landscaping and access. General Counsel Kidman changed an opinion given to the General Manager on August 25th. His opinion was rendered on just the question of an appraisal. However, S&S is paying for the appraisal. Whether this rises to the level of materialism is questionable, but he recommended Vice President Beverage abstain from voting on this item. -3- 2004-122 The Board of Directors voted 4-0-1, with Vice President Beverage abstaining to authorize the General Manager to execute a consultants agreement with Kimbro Consulting in the amount of $4,900 for a professional land appraisal of the Fairmont Reservoir parcel, Job No. 200415. Leon de los Reyes left the meeting at 9:11 a.m. 14. ACWA/JPIA Liability Insurance Deposit Premium. General Manager Payne presented the report. He stated there is an increase over last year's premium because of some claims the District received. The Retrospective Allocation was lowered from $25,000 to $10,000. This item was presented to the Personnel-Risk Management Committee on August 9. On a motion by Vice President Beverage, seconded by Director Summerfield, the Board of Directors voted 5-0 to approve ACWA/JPIA General Liability Insurance deposit premium for the policy year October 1, 2004 through September 30, 2005 in the amount of $161,319; and adjust the Retrospective Allocation Point to $10,000. 15. Consider Legislative Proposals to the ACWA Legislative Committee. Assistant Administrator Mike Robinson presented the report. The Executive-Administrative- Organizational Committee considered two items: 1) the raiding of special district funds by the State of California and 2) the expense of mailing the Consumer Confidence Report. Staff is asking the Board to approve sending these two items to ACWA's Legislative Committee. On a motion by Director Summerfield, seconded by Director Armstrong, the Board of Directors voted 5-0 to submit Legislative proposals regarding raiding of funds and the Consumer Confidence Report mailing to the ACWA Legislative Committee. COMMITTEE REPORTS, INFORMATION ITEMS & COMMENTS 16. a. President's Report and Comments b. Directors Reports and Comments c. General Managers Report The General Manager and Assistant General Manager met with Yorba Linda's City Manager and City Engineer to talk about the Bastanchury Pipeline to get approval to go into Imperial Highway and to discuss permit conditions for the Central Yorba Linda Pipeline project. The General Manager and Assistant General Manager also met with Terry Belanger and Steve Rudometkin of the City of Yorba Linda on August 25 to discuss the Fairmont Reservoir area. Also present were Alan Cummins, John Coyan and Lyle Overby of S&S. A breakthrough was made with the City of Yorba Linda, and they agreed to continue to consider some form of recreation or other joint use at the Fairmont Reservoir. S&S will develop some plans. -4- 2004-123 The District and City of Yorba Linda representatives also discussed joint use options for Elk Mountain, Bastanchury and Highland Reservoirs. General Manager Payne is on vacation from August 31 to September 14. d. General Counsel's Report General Counsel Kidman spoke with the attorney at Rutan and Tucker who represents Mr. Bryant. General Manager Payne and General Counsel Kidman met with Ernie Bryant two months ago regarding Bryant Ranch water rights. Michael Robinson left the meeting at 9:29 a.m. COMMITTEE REPORTS 17. a. Executive-Administrative-Organizational Committee (Mills/Beverage) Summary minutes of the meeting held August 17, 2004 are in the Agenda. ACWA Legislative Committee proposals, agenda revisions and . District expenses were discussed. President Mills asked the General Manager to review the purchasing policy to determine what he needs to effectively run the District. There were some comments at the meeting about the election process. b. Finance-Accounting Committee (Korn/Summerfield) Summary minutes of the meeting held August 10, 2004 were in the Agenda. Director Korn mentioned that with respect to the Standing Item regarding water rates, the preliminary year end loss appears to be less than planned for. c. Personnel-Risk Management Committee (Su mmerfield/M ills) Summary minutes of the meeting held August 9, 2004 were in the Agenda. President Mills stated the committee discussed liability claims, status of recruitments and the District's performance evaluation process. d. Planning-Engineering-Operations Committee (Beverage/Armstrong) Summary minutes of the meeting held August 11, 2004 were in the Agenda. Vice President Beverage reported discussion took place on low-water pressure, the Water Master Plan report, Bastanchury pipeline and Bastanchury Reservoir and booster station. e. Public Information Committee (Armstrong/Korn) No report Stacy Bavol left the meeting at 9:46 a.m. INTERGOVERNMENTAL MEETINGS 18. a. Yorba Linda City Council, August 17, 4:00 p.m. Director Armstrong attended and reported the Mayor pulled an item from the consent calendar regarding the encroachment permit request and pipeline project for a discussion of landscaping surrounding the "caboose". Also discussed were the lot line adjustments around the intersection at Kellogg and Imperial to Orangethorpe, weed abatement, concern about the trails at the -5- 2004-124 Vista del Verde development and Black Gold Golf Course, development of Friends Church private high school, and OCSD pipeline problems with SARI line. b. Yorba Linda Planning Commission, August 25 President Mills attended and reported on discussion about landscaping along Esperanza Road on the median and sound wall and the denial of a request to open a convenience store on Valley View across from Vons. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after August 26, 2004. Agenda is available in the District office prior to meeting. September OCWD Board, September 1, 5:00 pm ISDOC Board, September 7, 7:30 am Public Information Committee, September 7, 4:00 p.m. Armstrong & Korn Yorba Linda City Council, September 7, 6:30 pm Armstrong Planning-Engineering-Operations Committee, September 8, 4:00 p.m. Beverage & Armstrong WACO, September 10, 7:30 am Personnel-Risk Management Committee, September 13, 4:00 p.m. Summerfield & Mills Finance-Accounting Committee, September 14, 4:00 p.m. Korn & Summerfield MWDOC Board, September 15, 8:30 a.m. Staff OCWD Board, September 15, 5:00 p.m. Staff Yorba Linda Planning Commission, September 15, 6:30 pm Korn Executive-Administrative-Organizational Com. September 21, 4:00 p.m Mills & Beverage Yorba Linda City Council, September 21, 6:30 pm Summerfield Yorba Linda Planning Commission, September 29, 6:30 pm Mills ISDOC Membership, September 30,11:30 am Mills & Payne October WACO, October 1, 7:30 am Mills ISDOC Board, October 5, 7:30 am Public Information Committee, October 5, 4:00 p.m. Armstrong & Korn Yorba Linda City Council, October 5, 6:30 pm Summerfield OCWD Board, October 6, 5:00 p.m. Staff Personnel-Risk Management Committee, October (conflict) Summerfield & Mills Finance-Accounting Committee, October 12, 4:00 p.m. Korn & Summerfield Planning-Engineering-Operations Committee, October 13, 4:00 p.m. Beverage & Armstrong Yorba Linda Planning Commission, October 13, 6:30 pm Korn Executive-Administrative-Organizational Com. October 19, 4:00 p.m. Mills & Beverage Yorba Linda City Council, October 19, 6:30 pm Armstrong MWDOC Board, October 20, 8:30 a.m. Staff OCWD Board, October 20, 5:00 p.m. Staff Yorba Linda Planning Commission, October 27, 6:30 pm Mills General Manager Payne stated he wanted to reschedule the Finance-Accounting Committee meeting scheduled for September 14 and the Personnel-Risk Management meeting scheduled for September 13. -6- 2004-125 CONFERENCES AND SEMINARS 19. Authorize attendance of Directors and such staff members of District as approved by the General Manager to attend the following conferences and seminars. a. North Orange County Regional Legislative Meeting, Thursday, September 9, 7:30 a.m., Placentia-Linda Hospital. Speakers: Senator Bob Margett and Assemblywoman Lynn Daucher. The topics are: Prop #65 Local Government Funds, Revenues, State Mandates and a Sacramento Update. Sponsored by Yorba Linda and Placentia Chambers. Assistant Administrator Mike Robinson will attend. Vice President Beverage will try to attend. b. CALPERS Educational Forum 2004, October 25-27. General Manager Payne stated staff generally attends this forum. c. ACWA Fall Conference, December 1-3 President Mills and General Manager Payne will attend. A recess was declared at 9:59 a.m. The Board of Directors reconvened in Closed Session at 10:05 a.m. All Directors were present. Also present were: General Manager Payne, Assistant General Manager Vecchiarelli and General Counsel Kidman. ADJOURN TO CLOSED SESSION 20. The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. a. Conference with Legal Counsel regarding anticipated litigation. Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: one case. RECONVENE IN OPEN SESSION The Board of Directors reconvened in open session at 10:35 a.m. CLOSED SESSION REPORT There was no Closed Session report. ADJOURNMENT The Board of Directors adjourned at 10:35 a.m. to a regular Board meeting scheduled for Thursday, September 9, 2004 at 8:30 a.m., at the District Headquarters, 4622 Plumosa Drive. r Mi ael A. Payne Secretary/General Manager KENNETH VECCHIARELLI, ASSISTANT SECRETARY/ ASSISTANT GENERAL MANAGER -7-