HomeMy WebLinkAbout2013-07-08 - Planning-Engineering-Operations Committee Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING
Monday, July 8,2013,12:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
COMMITTEE STAFF
Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager
Director Phil Hawkins John DeCriscio, Operations Manager
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
4.1. Amendment No. 3 to Professional Services Agreement with Lee & Ro, Inc. for
Engineering Services for the Yorba Linda Blvd Pump Station Project
Recommendation. That the Committee recommend the Board of Directors approve
Amendment No. 3 to the Professional Services Agreement with Lee & Ro, Inc., in
the amount of $89, 000, for additional construction support services for the Yorba
Linda Blvd Pump Station Project, Job No. 2008 -17B.
4.2. Engineering Services for the Fairmont Booster Station Upgrade Project
Recommendation. That the Committee recommend the Board of Directors authorize
execution of a Professional Services Agreement with MWH Americas, Inc., in the
amount of $549,584, for engineering, planning, design, and construction phase
services for the Fairmont Booster Station Upgrade Project, Job No. 2010 -11B.
5. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
5.1. Meter Testing Update
5.2. Status Report on OCWD Annexation Process (Verbal Report)
5.3. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal Report)
5.4. Monthly Groundwater Production and Purchased Import Water Report
5.5. Monthly Preventative Maintenance Report
5.6. Monthly Production Summary Report
5.7. Groundwater Producer's Meeting Report
5.8. Status Report on Capital Projects in Progress
5.9. Status of Strategic Plan Initiatives
5.10. Future Agenda Items and Staff Tasks
6. ADJOURNMENT
6.1. The next Planning- Engineering- Operations Committee meeting is scheduled to be held
Thursday, August 1, 2013 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
July 8, 2013
Planning- Engineering-
Operations Committee
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal
Joe Polimino, Project Engineer CEQA Compliance:
ITEM NO. 4.1
Yes
$6.7 M
$600,000
All Water Funds
101 -2700
J- 200817 -B
Engineering
No
N/A
Amendment No. 3 to Professional Services Agreement with Lee & Ro, Inc. for
Engineering Services for the Yorba Linda Blvd Pump Station Project
Construction of the new Yorba Linda Blvd. Pump Station commenced in April 2013 and is
proceeding on schedule. District staff and the project team determined that additional construction
support services are needed from Lee & Ro, Inc., which were not included in the original scope of
work for the Professional Services Agreement (PSA). At the District's request, Lee & Ro, Inc.
prepared a proposal for additional construction support services, which staff has reviewed and
recommends for approval.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve Amendment No. 3 to the
Professional Services Agreement with Lee & Ro, Inc., in the amount of $89,000, for additional
construction support services for the Yorba Linda Blvd Pump Station Project, Job No. 2008 -17B.
DISCUSSION:
When the Request for Proposals (RFP) was initially prepared by District staff for the new pump
station project, the Scope of Work included Engineering Design Services and limited Construction -
Phase Services. It was understood by District staff that the latter was a minimum level of services
and that a considerably greater effort would be required, due to the anticipated complexity of the
project. The full scope of Construction -Phase Services required could not be accurately determined
until after the design criteria was approved by the project team and the design was completed
relative to mechanical equipment, electrical systems, control systems, and other project elements.
The purpose of including a basic or minimum level of Construction -Phase Services in the RFP was
to have the proposing firms provide information on their proposed Construction Management (CM)
staff, approach, tasks, experience and staff hours per task. This information helped YLWD staff
determine the qualifications and capabilities of the proposing firms to perform all of the necessary
tasks for the project, from permitting through design and construction management. These efforts
assisted in the selection of Lee & Ro, Inc. as the District's preferred consultant for the project.
After the completion of design, award of the construction contract, and receipt of initial shop
drawings from the construction contractor, it was possible to more accurately project the extra work
hours and tasks required for Construction Services beyond those listed in the original RFP.
Following discussions between District and Lee & Ro staff regarding necessary CM tasks and level
of effort, Lee & Ro submitted a letter proposal describing the additional tasks, hours and fee, a copy
of which is attached.
In summary the additional tasks would include the following:
Submittals /Shop Drawings. The original PSA includes review of 50 submittals and shop drawings.
The amendment includes services for an additional 60 submittals.
Requests for Information (RFI's). The original PSA includes review of 30 RFI submittals. The
amendment includes services for an additional 60 submittals.
Review Change Requests. The original PSA did not include these services. The amendment adds
32 work hours to review change order requests from the contractor.
Meetings. The original PSA included 12 meetings. The amendment includes 12 additional
meetings.
Specialty Inspections. The original PSA did not include support for special inspections, including
electrical and instrumentation. Lee & Ro, Inc. will provide an electrical and instrumentation engineer
to observe and inspect installations as needed. Added is $19,220 for this task.
If approved, Amendment No. 3 for $89,000 will increase the PSA total from $432,644 to $521,644.
District staff has reviewed the proposed change order and discussed it with staff of Lee & Ro, Inc.
Staff believes that the proposed scope and fee are necessary and appropriate for the additional
services and recommend approval of Amendment No. 3 for $89,000.
PRIOR RELEVANT BOARD ACTION(S):
On December 22, 2010, the Board of Directors approved the award of the Professional Services
Agreement for Engineering Services for the Yorba Linda Blvd Booster Station and Pipeline Project
to Lee & Ro, Inc., for a fee not to exceed $423,624. On October 18, 2011, Amendment No. 1 was
approved through the District purchasing policy in the amount of $4,740. On November 23, 2011,
Amendment No. 2 was approved through the District purchasing policy in the amount of $4,280.
ATTACHMENTS:
Name: Description: Type:
Amendment Request 3 (R 06- 10- 13).pdf Lee & Ro Letter Request Amendment No 3 for YLBPS Backup Material
L TLEE & RO Inc.
June 10, 2013
Mr. Joe Polimino
Construction Manager
Yorba Linda Water District
1717 E. Miraloma Avenue
Placentia, CA 92870
1199 South Fullerton Road, City of Industry, CA 91748
Tel: (626) 912 -3391
Fax: (626) 912 -2015
www.LEE-RO.com
Subject: Request for Amendment — Construction Phase Support Services for Yorba Linda
Blvd. Booster Pump Station and Pipeline Project (Project No. 2008 -17) 49801A
Dear Mr. Polimino:
LEE & RO is currently providing engineering services during the construction of Yorba Linda
Blvd. Booster Pump Station and Pipeline project. The schedule for construction of the project
has significantly extended from that envisioned in our original proposal in November 2010. The
pipeline portion of the project construction was completed in the fall of 2012. The pump station
portion was separately bid in November 2012 and the pump station construction began in March
2013. The current construction schedule indicates that the job completion in early 2014. The
District requested supplemental engineering and inspection services beyond the scope of the
current contract. These supplemental engineering and services are defined below.
SCOPE OF SERVICES
1. Additional Support for Shop Drawings and Submittal Review. The current contract
provides for a review of up to 50 submittals. So far in the construction for the pipeline
and pump station portions, there have been 128 submittals. The District requests
coverage for additional 60 submittals to be reviewed towards completion of the
remaining portion of the project construction.
2. Additional Support for Requests for Information (RFIs). The contract currently allows for
addressing up to 30 RFIs. For the pipeline portion of the project required response for
22 RFIs while the pump station construction has so far required addressing 23 RFIs.
The District requests incremental support for 60 additional RFIs.
3. Additional Construction Support Meetings. Due to the overall schedule extension, the
District has requested participation in extra 12 construction meetings.
4. Additional Engineering Support for Change Orders. Due to the overall construction
schedule, the District anticipated need for additional engineering support from LEE & RO
for addressing potential change orders.
5. Special Inspection Services. The District has requested specialty inspection support
from LEE & RO to supplement the District inspection resources. Specialty inspection is
desired towards installation of pumps, piping and related mechanical, electrical and
instrumentation items for the pump station.
Mr. Joe Polimino
June 10, 2013
Page 2 of 2
FEE ESTIMATE
We will provide additional engineering and inspection support services described above for an
estimated fee of $89,000 as detailed in the attached Exhibit A.
We remain flexible to modify the terms in the Scope of Work, and Fee Estimate to suit the
District requirements and constraints. We look forward to continuing to be of service to the
District on this important safety assignment. Please call me at (626) 667 -5309 if you have any
questions.
Sincerely,
LEE & RO, � I
i ", Inc.
t
Dhiru Patel, PE
Vice President
J: \PROD \498 \49801 Pipeline and PS \C2 Contract Issues \Amendment \YLWD Const Support Amendment Request (R 6- 10- 13).docx
EXHIBIT A: Amendment Request Estimate Yorba Linda Blvd Booster Station and Pipeline Project
Amendment Fee Estimate
r%h tir% >nnA_47
June 10, 2013 (R)
J.* PR0J:49849801 Pipeline and PS''.C2 Contract IssuesAmendment.Amendment Request (R 06- 10- 13).xls LEE & RO, Inc.
Labor Category Used for Fee Estimate: E8 Managing Eng., E7 Supervising Eng., E6
Principal Eng., E5 Senior Engineer, E4 Engineer, E3 Associate Eng. /Inspector, T6
Principal Designer, T4 Designer, and A2 Word Processor (See Billing Schedule for All
Labor Hours
Total
Hours
Labor
Other Direct
Costs
(ODCs)
TOTAL
TASK
No.
E8 E7 I EB I ES I E4
E3 I T6 T4 A2
Hourly Billln
Rates
Task Description
$200
$178
$160 1
$144
$130
$117
$130
$105
$71
5
Additional Engineering/inspection Services During Construction
1
Shop Drawing s /Submittals Review Extra 60 Submittals 3.5 hrs each plus Clerical
10
36
48
56
60
24
234
$30,676
$500
$31,176
2
Res and to RFIs Extra 60 RFIs 3 hrs each lus Clerical
12
48
24
32
64
16
196
$26,320
$26,320
3
Additional Construction Support Meetings Extra 12 Meetings)
12
36
12
60
$7,464
$400
$7,864
4
Additional Support for Preparation of Change Orders
8
24
32
$4,408
$4,408
5
Special Inspection ( Mechanical /ElectdcaVinstrumentation (Assume 20 working days)
160
160
$18,720
$500
$19,220
Task 5, Additional Engineering/inspection Services During Construction
42
84
72
88
344
52
682
$87,5881
$1,400
$88,988
TOTAL NOT -TO- EXCEED FEE
$89,000
J.* PR0J:49849801 Pipeline and PS''.C2 Contract IssuesAmendment.Amendment Request (R 06- 10- 13).xls LEE & RO, Inc.
AGENDA REPORT
Meeting Date: July 8, 2013
To: Planning- Engineering-
Operations Committee
From: Steve Conklin, Acting General
Manager
Presented By: Steve Conklin, Acting General
Manager
Prepared By: Hank Samaripa, Project
Engineer
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
CEQA Compliance:
ITEM NO. 4.2
Yes
$6.0 M
$550,000
All Water Funds
101 -2700
J2010 -11 B
Engineering
Yes
MND
Subject: Engineering Services for the Fairmont Booster Station Upgrade Project
SUMMARY:
Staff issued a Request for Proposal (RFP) to eleven consultants for engineering, planning, design,
and construction services for the Fairmont Booster Station Upgrade Project (FBSU). Based on
technical merit of the proposal, job experience of the project manager and lead team members, and
evaluation score, staff recommends award to MWH Americas, Inc. (MWH) for $549,584.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize execution of a Professional
Services Agreement with MWH Americas, Inc., in the amount of $549,584, for engineering,
planning, design, and construction phase services for the Fairmont Booster Station Upgrade
Project, Job No. 2010 -11 B.
DISCUSSION:
The FBSU Project consists of:
1. Construction of a new 9,000 gallon per minute booster pump station.
2. Construction of 800 feet of 24 -inch diameter transmission waterline in Fairmont Blvd.
3. Demolition of the existing Fairmont Pump Station at completion of the above.
The objective of the Project is to provide a more reliable and lower cost ground water supply to the
upper zones in the North and East service areas. The FBSU Project was identified and approved in
the 2013 -2014 Budget and Capital Improvement Plan and subsequent years.
On March 2013, the Northeast Area Planning Study (NEAPS) was completed to determine the
minimum requirements for providing ground water to the upper zones and for future development.
Based on the NEAPS, it was determined feasible to move ground water to those upper zones
through the Fairmont pump station with site upgrades and transmission line replacements.
Staff solicited proposals from eleven consulting firms experienced in this field. Eight proposals were
received on June 12, 2013 with three declining. The District's Engineering Review Team evaluated,
ranked, and scored the eight proposals. The ranking was based on technical merit, which included
evaluation of content of the proposal, understanding and approach of the project, and related
experience of the firm's project manager and lead team members, with results as follows:
Firm
Ranking Score
Fee
Staff Hours
MWH
277.48
$549,584
3,520
Kennedy /Jenks 275.42
$564,879
3,546
Lee & Ro
272.29
$583,681
3,664
Tetra Tech
269.94
$770,000
3,851
Brady
265.27
$493,194
3,660
Carollo
264.65
$549,200
4,478
U RS
264.40
$526,319
3,985
Psomas
258.25
$526,400
3,767
The firm with the highest technical score was MWH Americas, Inc. After the proposals were ranked
by the Review Team, the separate fee envelopes from each proposer were opened. The proposed
fee by MWH was reviewed and found to be reasonable and appropriate. Therefore, staff
recommends award to MWH based on technical merit and the quality of its project team.
STRATEGIC PLAN:
SR 3 -A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011 -2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On July 12, 2012 Board of Directors authorized execution of a Professional Services Agreement
with Carollo Engineers, Inc. in the amount of $102,883 to provide professional services to update,
calibrate, and analyze the District's water system hydraulic model and to prepare a Northeast Area
Planning Study (NEAPS). On March 14, 2013 the Board of Directors received and filed the NEAPS
which summarized and recommended the operating conditions of the future FBSU.
AGENDA REPORT
Meeting Date: July 8, 2013
ITEM NO. 5.1
To: Planning- Engineering-
Operations Committee
From: Steve Conklin, Acting General
Manager
Presented By: Stephen Parker, Finance Dept: Finance
Manager
Prepared By: Stephen Parker, Finance
Manager
Subject: Meter Testing Update
DISCUSSION:
At the February 13, 2013 PEO Committee meeting, staff provided a status report on the meter test
bench. Staff is providing follow -up information, which is attached for review and discussion.
ATTACHMENTS:
Name: Description: Type:
Meter Update for 7.8.13.docx Meter Testing Update Backup Material
The last information staff provided to the PEO Committee on February 13, 2013 shared that the
District had received the meter test bench obtained from the City of Virginia Beach, Virginia,
and identified that drainage and adequate water pressure issued needed to be resolved.
As was anticipated, Operations staff conducted the majority of the work necessary on the
installation of the test bench, and drainage and water pressure issues have been resolved. This
was able to be witnessed at the June 20, 2013 Board Workshop where the Meter Shop and the
test bench specifically was a part of the tour. Since that tour, staff has been asked to address a
few questions relating to the meter test bench.
Q) What have we found out so far in testing? How many testing bad?
Answer: Since the bench has been installed staff has not tested any meters in- house,
due to lack of available staff time. Staff sent seven meters to IRWD for testing in
December. These seven included a 10 year -old 3" turbo meter, four residential meters
between 10 and 25 years old and three 2" meters, all of which were over 20 years old.
The results that came back were that all of the meters tested were registering below
AWWA standards.
Q) What can we accomplish in the way of testing with and without our fifth meter reader
position filled?
Answer: Without the fifth meter reader position, no testing will be able to be done
utilizing the District's bench. Staff is working significant amounts of overtime currently
to attempt to keep up with replacing stuck meters. Despite this overtime,
approximately 30 replacements are necessary at this time. Staff could complete some
testing and fall further behind in meter maintenance, but the section's priority is
ensuring that all meters are being read monthly, which cannot occur if a meter is stuck
and has not been replaced.
If the budgeted fifth meter reading position was filled, staff estimates it would take two
months to train the new employee and get caught up on replacing all stuck meters and
performing other meter maintenance. Once that occurs, it is estimated that
approximately 20 hours a week could be dedicated to meter testing if testing is the
highest priority. The testing process would include identifying meters to test, pulling the
meter and replacing it with a new one, assembling and testing the meter on the bench,
and recording and tracking the test results. Staff estimates that between 5 and 15
meters a week could be tested, depending on the testing approach being undertaken.
AGENDA REPORT
Meeting Date: July 8, 2013
ITEM NO. 5.4
Subject: Monthly Groundwater Production and Purchased Import Water Report
ATTACHMENTS:
Description: Type:
Import 2012 -13 Jun.pdf June 2013 Monthly Water Report Backup Material
YLWD SOURCE WATER SUMMARY
FY 2012 -13
Allowable GW (YTD) 10,964.1 (AF)
Underpumped 1.3 (AF)
IN -LIEU
GW
(AF)
ACTUAL
GW
(AF)
ADJUSTED
IMPORT
(AF)
TOTAL
DEMAND
(AF)
MONTHLY
GW
( %)
YTD
GW
( %)
BUDGET
(Demand Est.)
(AF)
DELTA
( %)
MONTH
Jul -12
Aug -12
Sep -12
Oct -12
Nov -12
Dec -12
Jan -13
Feb -13
Mar -13
Apr -13
May -13
Jun -13
-
785.3
1,622.6
2,407.8
32.6%
32.6%
2,354.0
2.3%
-
793.7
1,706.4
2,500.1
31.7%
32.2%
2,316.0
7.9%
-
730.6
1,590.0
2,320.6
31.5%
32.0%
2,032.0
14.2%
-
940.4
1,126.7
2,067.1
45.5%
35.0%
1,714.0
20.6%
-
1,078.3
533.2
1,611.5
66.9%
39.7%
1,354.0
19.0%
-
594.2
264.5
858.8
69.2%
41.8%
1,218.0
- 29.5%
-
896.5
272.1
1,168.6
76.7%
45.0%
1,062.0
10.0%
-
775.7
407.5
1,183.2
65.6%
46.7%
1,016.0
16.5%
-
1,020.8
525.3
1,546.1
66.0%
48.6%
1,204.0
28.4%
-
1,068.3
722.9
1,791.2
59.6%
49.7%
1,506.0
18.9%
-
954.0
1,153.4
2,107.4
45.3%
49.3%
1,992.0
5.8%
-
1,325.0
901.3
2,226.3
59.5%
50.3%
2,232.0
-0.3%
FYTD
-
10,962.8
1 10,825.9
21,788.7
50.3%
20,000.0
8.9%
Allowable GW (YTD) 10,964.1 (AF)
Underpumped 1.3 (AF)
GROUNDWATER PERCENTAGE
80.0%
-
�MONTHLY GW ( %)
75.0%
tYTD GW ( %)
70.0% -BPP GOAL 50.3
65.0%
60.0%
55.0%
50.0%
45.0%
40.0%
35.0%
30.0%
Jul -12 Aug -12 Sep -12
Oct -12 Nov -12 Dec -12 Jan -13 Feb -13 Mar -13 Apr -13 May -13 Jun -13
Month
22,000
1-291919A
16,000
14,000
UL
Q
Q 12,000
E
n
> 10,000
8,000
6,000
4,000
2,000
0
Jul -12
FY 2012 -13 YTD Water Supply
Budgeted Total GW+ Import
--11---Actual Total GW+ Import
BPP GW Goal 50.3%
Actual GW Production
--*--Actual Total GW + Import 2011 -12
Aug -12 Sep -12 Oct -12 Nov -12 Dec -12 Jan -13 Feb -13 Mar -13 Apr -13 May -13 Jun -13
Month
ITEM NO. 5.5
AGENDA REPORT
Meeting Date: July 8, 2013
Subject: Monthly Preventative Maintenance Report
ATTACHMENTS:
Description: Type:
2012 -13 PM.pdf Backup Material Backup Material
PREVENTATIVE AND REACTIVE MAINTENANCE
FISCAL 2012/13
Fiscal 2012 -13 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92%
HYDRANTS 3,881 Target; all h drants to be serviced annual) .
INSPECTED THIS MONTH 361
671
11
1531 2771
371
668
5061
563
255
3811
299
INSPECTED THIS YEAR 361
4281
4291
582 1 859
1 1,230
1 1,898
1 2,404
1 2,967
1 3,222
1 3,603
1 3,902
% TOTAL 9.3%
11.0%1
11.1%1
15.0%1 22.1%1
31.7%1
48.9%1
61.2%1
76.5%1
83.0%1
92.8%
VALVES 10,706/2 =5,353 Target; all valves to be o erated every two years
OPERATED THIS MONTH 4861
4961
5571
1,007 1 5021
4451
8091
9781
678
1 553
1 694
1 384
OPERATED THIS YEAR 4861
9821
1,5391
2,5461 3,048
1 3,493
1 4,3021
5,280
1 5,958
1 6,511
1 7,205
1 7,589
% TOTAL 9.1%1
18.3%1
28.8%1
47.6%1 56.9%1
65.3%1
80.4%1
98.6%1
111.3%1
121.6%1
134.6%1
141.8%
DEAD ENDS 155 X 2 = 310 Target; all dead ends to be flushed biannual) .
FLUSHED THIS MONTH 01
1
01
1551 01
0
0
01
0
116
401
0
FLUSHED THIS YEAR 01
11
11
1561 1561
1561
1561
1561
1561
272
3121
312
% TOTAL 0.0%1
0.3%1
0.3%1
50.3%1 50.3%1
50.3%1
50.3%1
50.3%1
50.3%1
87.7%1
100.7%1
100.7%
AIR VACS 525 Target; all air /vacs to be serviced annual) .
INSPECTED THIS MONTH 0
249
140
136 1
0
1
0
2
12
2
0
INSPECTED THIS YEAR 0
249
389
525 526
526
527
527
529
541
543
543
OF TOTAL 0.0 %
47.4%1
74.1%1
100.0%1 100.2%1
100.2%1
100.4%1
100.4%1
100.8%1
103.1%1
103.4%1
103.4
PRVs 150 Tar et; all PRVs to be serviced annually.
INSPECTED THIS MONTH 1 41
51
31
141 43
1 21
41
01
45
1 55
1 29
1 14
INSPECTED THIS YEAR 1 41
91
121
261 691
711
751
75
1 120
1 175
1 204
1 218
% TOTAL 1 2.6%1
6.0%1
8.0%1
17.4%1 46.0%1
47.4%1
50.0%1
50.0%1
80.0%1
116.7%1
136.0%1
145.3%
WATER LEAKS Target; all leaks repaired at first available opportunity.
MAIN REPAIRED
1
21
01
21
1
01
11
11
01
31
01
1
SERVICE REPAIRED
4
11
31
81
5
31
01
11
01
51
41
7
SERVICE REPLACED
11
ill
131
181
9
81
151
81
51
161
141
16
AMS REPLACED
6
101
61
61
17
ill
ill
81
151
211
181
11
METERS Target; all meter work completed no later than next working day.
NEW INSTALL 6
1 5
1 21
1 15
10
1 01 ill
81
151
171
61
6
STUCKS 1 41
01
21
21
141
61 81
51
31
31
21
1
SEWER CLEANING 235 M Target; all sewers to be cleaned annual) .
CLEANED THIS MONTH 25.721
20.06
21.501
21.651 12.031
18.58
21.111
18.40
29.31
28.90
31.401
17.47
CLEANED THIS YEAR 25.721
45.781
67.281
88.931 100.961
119.541
140.651
159.051
188.361
217.261
248.661
266.13
OF TOTAL 10.94%1
19.48%1
28.63%1
37.84%1 43.00%1
50.87%1
59.85%1
67.70%1
80.15%1
92.45%1
105.81%1
113.25
SEWER TELEVISING 39.17M Target; all sewers to be televised ever 6 vears.
TELEVISED THIS MONTH 3.75
4.03
1.53
1.23 2.06
1.04
2.53
2.31
1.51
1.96
0.20
4.38
TELEVISED THIS YEAR 3.75
7.78
9.31
10.54 12.60
13.64
16.17
18.48
19.99
21.95
22.15
26.53
OF TOTAL 9.57%1
19.86%1
23.77%1
26.95%1 32.17%1
34.82%1
41.28%1
47.18%1
51.03%1
56.04%1
56.55%1
67.73
OTHER SEWER WORK.
S.S. OVERFLOWS
0
0
0
0
0
0
0
0
0
0
0
0
SERVICE CALLS
0
2
0
1
0
0
0
0
0
0
0
1
ROOT CONTROL
0
6,316
330
0
660
1,076
0
1,007
0
0
176
0
REHAB FOOTAGE
15
482
0
0
596
0
0
0
0
518
0
0
MAIN REPAIRS
1
2
0
3
8
1
1
1
2
6
0
0
MANHOLE ROOT CLEANING
2
0
0
0
0
0
0
4
1
1
17
MANHOLE REPAIRS
3
3
1
3
7
2
2
0
2
1
11
E7]
ITEM NO. 5.6
AGENDA REPORT
Meeting Date: July 8, 2013
Subject: Monthly Production Summary Report
ATTACHMENTS:
Description: Type:
Production Div Rpt.pdf Backup Material Backup Material
July 2, 2013
Water Consumption
Monthly Production Summary Report
% Groundwater
64.81
% Import Water
35.18
Max Day
27.17
Min Day
20.70
Average Day
23.63
Weather Conditions
Max Temperature
95.3
Min Temperature
60.3
# of High Wind Days
0
# of Red Flag Days
0
Inches of Rain
0.00
Water Quality
Location
Average Cl2 Dose
Richfield (North Loop)
1.35
Richfield (South Loop)
1.22
Lakeview Booster (Zone 2)
1.10
Lakeview Booster (Zone 3)
1.29
Well # 15
Off Line
Well # 20
1.18
Highland Booster
1.30
Valley View Booster
0.92
Paso Fino Booster
2.51
Hidden Hills Reservoir
1.67
Camino de Bryant Reservoir
1.76
Out of Service Equipment
Equipment Name
Reason for Out of Service
Box canyon booster 1
elect motor rebuild
Santiago booster 3
elect motor rebuild
Hidden Hills booster 3
elect motor rebuild
Elk mtn.surge tank
lNeeds to be replaced air compressor worn out.
Returned to Service
Date Equipment Name
6/5/2013 Well 18
Number of PM's Performed
Pumps & Motors
6
CL2 Systems
4
Reservoirs
2
Wells
1
After Hours Responses
Hi /Lo Water Levels
8
Hi /Lo Cl2 Levels
0
Power Failures
1
Communication Fails
2
Pump Alarms / Fails
10 Primarily Highland
Intrusion Alarms
3
Three electric motors have been pulled and sent out for service. We have set up additional Edison TOU -SOP sites (4 sites) up for the summer
pumping season. Fiscal year ended with raw total production of 21789 of with a BPP of 50.314% (goal was 50.3 %). One emergency pump was
run 3 days to support the Hidden Hills pipe replacement project, Hidden Hills Booster was out of service during the replacement.
AGENDA REPORT
Meeting Date: July 8, 2013
ITEM NO. 5.7
Subject: Groundwater Producer's Meeting Report
ATTACHMENTS:
Description: Type:
GWP Mtq Notes 12 June 2013.docx GWP Meeting Report for June 2013 Backup Material
IMYorba Linda
Water District
MEMORANDUM
DATE: June 20, 2013
TO: Steve Conklin, Acting General Manager
FROM: John DeCriscio, Operations Manager
SUBJECT: Groundwater Producers Meeting, June 12, 2013
The following is a summary of the items discussed at the Groundwater Producers
(GWP) meeting that you and I attended on June 12, 2013 at OCWD.
1. Update on OCWD District Act change efforts.
Bill for District Act change in SB5658 is now a 2 -year bill. Bill has hit a roadblock
from opposition, and OCWD Board has backed off. Purpose of the act change is
to require parties who contaminate the groundwater basin to pay for OCWD's
upfront investigatory costs that lead to cleanup. Because of the opposition and
the potential that costs might not be repaid, OCWD Board is rethinking what their
obligation is for cleaning up the basin. Should they be proactive and respond
early or wait until contamination hits a well? District is trying to determine at what
point they should clean the water in the basin. Producers have requested an
update on the North Basin clean -up project.
2. FY13 -14 Coastal Pumping Transfer Program — June Public hearing.
June 19 public hearing at BOD meeting for those producers proposed for
pumping above the BPP. Purpose is to reduce pumping near the coast in
westerly Orange County (where seawater intrusion is being noted) and increase
pumping above the BPP for inland pumpers in the northwest part of the county.
3. Possible MWD storage program withdrawal in FY13 -14.
We are waiting to hear official word from MWD if they are going to call on the
storage from the Orange County Groundwater Basin. Talk at staff level is they
will not be calling for it. YLWD's obligation would be about 2000 AF of additional
pumping, counting as import water supply.
4. Annexation Update.
Still on schedule to take annexation EIR and approval of the annexation
agreements with each of the three agencies to the OCWD Board in August.
However, the Board wants the GWPs to continue to discuss ideas and means to
make annexation impacts more palatable to all producers. There was a GWP
June 10, 2013 meeting on this, for which Howard Johnson gave quick overview.
Next GWP meeting to continue discussion is June 24, 2013 at City of Santa Ana.
8. Other. Poseidon has approached OCWD and asked to explore options for
partnering with them relative to the HB Ocean Desal Project. OCWD will be
meeting with them at an informal level to hear what they have to say.
ITEM NO. 5.8
AGENDA REPORT
Meeting Date: July 8, 2013
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Description: Type:
CIP Rept Jul2013.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: July 1, 2013
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project
Current Status
Next Actions
Comments
1
2012 Waterline Repl., Ph. IL• Tamarisk, Hidden
Completing Hidden Hills Road
Contractor to complete
Project is currently ahead of
Hills, Catalina Ct., Gordon Ln. & Richfield Rd.
waterline replacement, near
Richfield Road tie -ins.
schedule.
Budget: $1.17M Job No.: 201120
Hidden Hills BPS. Landscaping
Project Contact: Joe Polimino
and final paving soon.
Planned Completion Date: Early 2014
2
Yorba Linda Blvd. Pump Station
Contractor installed pump cans;
Will pour footings and
Contractor continues to submit
Budget: $2.65M Job No.: 200817B
continue to work on electrical
floor slab once the
shop drawings for review.
Project Contact: Joe Polimino
conduits and underground
underground work is
Planned Completion: April 2014
piping for discharge and intake
completed under the
headers.
building.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: July 1, 2013
New Information since Last Report is Shown in Red
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Lakeview Grade Separation (OCTA Project)
Awaiting OCTA's
District staff to work with
OCTA expected to start utility
Budget: $700,000 Job No.: 201002
consultant to submit final
OCTA on our portion of bid
relocation work late 2013.
Project Contact: Anthony Manzano
design. Board approved
documents.
Planned Completion Date: Early 2014
BNSF Pipeline License.
2
YL High School Park Pipe Relocation
Water and Sewer Plans
Finalize Agreement and bid
Agreement and Easement
Budget: $350,000 Job No.: 201213
completed. Negotiating
documents with School
requires School Board approval.
Project Contact: Hank Samaripa
pipeline relocation
District providing
Attend bid opening and pre -con
Planned Completion Date: December 2013
Agreement with PYLUSD.
construction management.
meeting at School District.
3
Well 21 Project
Consultant (CDM)
Finalize drilling bid
Anticipate drilling to begin
Budget: $2,300,000 Job No.: 200922 921
completed well drilling
documents and solicit bids.
September 2013.
Project Contact: Derek Nguyen
PDR. CDM working on
Staff working on well
Planned Completion Date: Late 2014
bid documents.
equipping RFP in parallel.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: July 1, 2013
New Information since Last Report is Shown in Red
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Fairmont BPS Upgrade
Received and evaluated eight
Seek Board approval for
Anticipate completing
Budget: $4,500,000 Job No. 201011B
Proposals. Staff to recommend
e%ineering services on July
design mid 2014 and
Project Contact: Hank Samaripa
Engineering consulting firm to
I It . Execute PSA and
competing construction
Planned Completion Date: Late 2015
PEO on July 8th.
conduct kick -off meeting.
late 2015.
2
Elk Mountain Surge Tank
Researching costs and material
Complete draft plan and
Anticipate completion late
Budget: $100,000 Job No. 201313
options for tank replacement.
specifications.
2013.
Project Contact: Anthony Manzano
Planned Completion Date: January 2014
AGENDA REPORT
Meeting Date: July 8, 2013
ITEM NO. 5.9
Subject: Status of Strategic Plan Initiatives
ATTACHMENTS:
Description: Type:
Strat PI Tracking- June20l3.xlsx Strategic Plan Tracking June 2013 Backup Material
Strategic Plan Initiatives Status Report
Planning- Engineering- Operations Committee
Strategies
Start Date
Completion
Lead Party
June 2013 Progress
Date
FR 2: Increase Reserve Funding
Analyze the Asset
Annual Review
Management Plan to
Prior to Budget
Engineering
In 2012, we completed approximately $8.2
FR 2 -13
Determine Future
Dec -11
and CIP
Manager
million in construction projects.
Needs
Update
SR 1: Work Toward Service Reliabilitv and Efficiency
Demand Projections were reviewed and
SR 1 -13
Forecast Service
Oct -10
Jun -11
Engineering
submitted to MWDOC on Feb 27, 2013 for
Demand Projections
Manager
each of the next five FYs and out to Year
2035
Develop Additional
Engineering
Planning for drilling of Well No. 21 in Fall
SR 1 -E
Well Sites
Mar -11
Jun -12
Manager
2013. Preparing RFP for Design of
Wellhead facilities for Well No. 21.
SR 3: Continue
Implementation of Ca itaI Im rovement Pro'ect Plan 2007 -2012
Complete
Implementation of
Current status is approximately $3.6
Five -Year Capital
Engineering
million of projects in construction phase
SR 3 -A
Improvement Plan
On -going
On -going
Manager
and $8.5 million in the planning and
from FY 2007 -2012
design phases.
with Adopted
Amendments
Continue Planning for
Recommending Award of Engineering
SR 3 -B
Long -Term Capital
On -going
On -going
Engineering
Services for Fairmont Booster Station
Improvements and
Manager
Upgrade Project to PEO and Board in July.
Replacements