HomeMy WebLinkAbout2013-07-08 - Planning-Engineering-Operations Committee Meeting Minutes1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING
Monday, July 8, 2013, 12:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The July 8, 2013 meeting of the Yorba Linda Water District’s Planning-
Engineering-Operations Committee was called to order by Director Kiley at 12:00
p.m. The meeting was held in the Admin Conference Room at the District’s
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
2. ROLL CALL
COMMITTEE STAFF
Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager
Director Phil Hawkins John DeCriscio, Operations Manager
Ken Mendum, Water Maintenance Superintendent
3. PUBLIC COMMENTS
None.
4. ACTION CALENDAR
4.1. Amendment No. 3 to Professional Services Agreement with Lee & Ro, Inc.
for Engineering Services for the Yorba Linda Blvd Pump Station Project
Mr. Conklin reported that District construction management staff
determined that additional construction support services are needed from
Lee & Ro which were not included in the original scope of work for the
project. Following discussion, the Committee supported the staff
recommendation that the Board approve Amendment #3 to the PSA for
Lee & Ro, Inc in the amount of $89,000 for additional construction support
services.
4.2. Engineering Services for the Fairmont Booster Station Upgrade Project
Mr. Conklin reported that staff issued an RFP to eleven consultants for
engineering planning, design, and construction-support services for the
subject project. Eight proposals were received and reviewed by the
District’s Review Team. Based on technical merit of the proposal, job
experience of the project manager and lead team members, and
evaluation score, staff recommends award to MWH Americas. Following
discussion, the Committee supported the staff recommendation for award
of a PSA to MWH Americas, Inc., for $549,584, for the subject project.
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5. DISCUSSION ITEMS
5.1. Meter Testing Update
Mr. Conklin discussed the meter-testing update memo provided to the
Committee. The memo provided information on what results were found
from meter testing performed so far, which was at IRWD. Also provided
was information on what staff estimated could be accomplished in the way
of meter testing, with and without the fifth meter reader position filled. It
was noted that recommendations regarding the filling of this position are
anticipated from the O&E Study. The Committee commented that prior
testing was primarily of older 2” and 3” meters. They asked that future
testing concentrate on 1” residential meters, even if testing is performed at
IRWD.
5.2. Status Report on OCWD Annexation Process (Verbal Report)
Mr. Conklin reported on his meeting on July 3 at OCWD, as a follow up to
his email to the Board last week on this matter. He indicated that there is
a July 15 Groundwater Producer meeting, July 16 EIR response meeting,
and July 17 WIC and GWP meetings on this next week.
5.3. Status of Cielo Vista and Esperanza Hills Development Projects
Mr. Conklin reported that there are no new developments on this.
5.4. Monthly Groundwater Production and Purchased Import Water Report
Mr. DeCriscio reported that the FY ended June 30 with staff hitting our
target BPP of 50.3% groundwater. For the year, our water demand
totaled 21,789 AF, compared to our projected demand of 20,000 AF.
5.5. Monthly Preventative Maintenance (PM) Report
Mr. Mendum reported on the year-end PM status, noting that all
maintenance items listed met or exceeded target goals except for sewer
televising, which was at 68% for the year. It was noted that the target to
televise all sewers every six years was an educated guess established at
the time we started the CCTV work, and may have been overly optimistic.
Following discussion, the Committee agreed to change the target to eight
years for all sewers to be televised.
5.6. Monthly Production Summary Report
Mr. DeCriscio reviewed the report with the committee, noting highlights on
water consumption, weather conditions, water quality, and equipment in
and out of service.
5.7. Groundwater Producer’s Meeting Report
Messrs. Conklin and DeCriscio commented on the June GWP meeting
they attended and the highlights. It was noted that, per current
information, MWD is not expected to call for CUP water this summer from
the basin.
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5.8. Status Report on Capital Projects in Progress
Mr. Conklin reported on the status of capital projects currently in planning,
design and construction. The Committee asked staff to continue pursuit of
funding from OCTA for public outreach activities for the Lakeview Grade
Separation Project.
5.9. Status of Strategic Plan Initiatives
Mr. Conklin reported on the status of strategic plan initiatives relating to
engineering and operations.
5.10. Future Agenda Items and Staff Tasks
None.
6. ADJOURNMENT
6.1. The meeting was adjourned at 1:10 p.m. The next Planning-Engineering-
Operations Committee meeting is scheduled to be held Monday, August 5,
2013 at noon.