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HomeMy WebLinkAbout2013-07-08 - Planning-Engineering-Operations Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Monday, July 8, 2013, 12:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The July 8, 2013 meeting of the Yorba Linda Water District’s Planning- Engineering-Operations Committee was called to order by Director Kiley at 12:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE STAFF Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager Director Phil Hawkins John DeCriscio, Operations Manager Ken Mendum, Water Maintenance Superintendent 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. Amendment No. 3 to Professional Services Agreement with Lee & Ro, Inc. for Engineering Services for the Yorba Linda Blvd Pump Station Project Mr. Conklin reported that District construction management staff determined that additional construction support services are needed from Lee & Ro which were not included in the original scope of work for the project. Following discussion, the Committee supported the staff recommendation that the Board approve Amendment #3 to the PSA for Lee & Ro, Inc in the amount of $89,000 for additional construction support services. 4.2. Engineering Services for the Fairmont Booster Station Upgrade Project Mr. Conklin reported that staff issued an RFP to eleven consultants for engineering planning, design, and construction-support services for the subject project. Eight proposals were received and reviewed by the District’s Review Team. Based on technical merit of the proposal, job experience of the project manager and lead team members, and evaluation score, staff recommends award to MWH Americas. Following discussion, the Committee supported the staff recommendation for award of a PSA to MWH Americas, Inc., for $549,584, for the subject project. 2 5. DISCUSSION ITEMS 5.1. Meter Testing Update Mr. Conklin discussed the meter-testing update memo provided to the Committee. The memo provided information on what results were found from meter testing performed so far, which was at IRWD. Also provided was information on what staff estimated could be accomplished in the way of meter testing, with and without the fifth meter reader position filled. It was noted that recommendations regarding the filling of this position are anticipated from the O&E Study. The Committee commented that prior testing was primarily of older 2” and 3” meters. They asked that future testing concentrate on 1” residential meters, even if testing is performed at IRWD. 5.2. Status Report on OCWD Annexation Process (Verbal Report) Mr. Conklin reported on his meeting on July 3 at OCWD, as a follow up to his email to the Board last week on this matter. He indicated that there is a July 15 Groundwater Producer meeting, July 16 EIR response meeting, and July 17 WIC and GWP meetings on this next week. 5.3. Status of Cielo Vista and Esperanza Hills Development Projects Mr. Conklin reported that there are no new developments on this. 5.4. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported that the FY ended June 30 with staff hitting our target BPP of 50.3% groundwater. For the year, our water demand totaled 21,789 AF, compared to our projected demand of 20,000 AF. 5.5. Monthly Preventative Maintenance (PM) Report Mr. Mendum reported on the year-end PM status, noting that all maintenance items listed met or exceeded target goals except for sewer televising, which was at 68% for the year. It was noted that the target to televise all sewers every six years was an educated guess established at the time we started the CCTV work, and may have been overly optimistic. Following discussion, the Committee agreed to change the target to eight years for all sewers to be televised. 5.6. Monthly Production Summary Report Mr. DeCriscio reviewed the report with the committee, noting highlights on water consumption, weather conditions, water quality, and equipment in and out of service. 5.7. Groundwater Producer’s Meeting Report Messrs. Conklin and DeCriscio commented on the June GWP meeting they attended and the highlights. It was noted that, per current information, MWD is not expected to call for CUP water this summer from the basin. 3 5.8. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of capital projects currently in planning, design and construction. The Committee asked staff to continue pursuit of funding from OCTA for public outreach activities for the Lakeview Grade Separation Project. 5.9. Status of Strategic Plan Initiatives Mr. Conklin reported on the status of strategic plan initiatives relating to engineering and operations. 5.10. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 1:10 p.m. The next Planning-Engineering- Operations Committee meeting is scheduled to be held Monday, August 5, 2013 at noon.