HomeMy WebLinkAbout2013-09-03 - Planning-Engineering-Operations Committee Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING
Tuesday, September 3, 2013, 12:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
COMMITTEE STAFF
Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager
Director Phil Hawkins John DeCriscio, Operations Manager
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
4.1. Terms and Conditions for Water and Sewer Service with Shapell Homes for Tract 16208
Recommendation. That the Committee recommend the Board of Directors approve
the Terms and Conditions for Water and Sewer Service with Shapell Homes for
Tract No. 16208, Job No. 201315.
5. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
5.1. Monthly Groundwater Production and Purchased Import Water Report (To be provided at
the meeting.)
5.2. Monthly Production Summary Report (To be provided at the meeting.)
5.3. Monthly Preventative Maintenance Report (To be provided at the meeting.)
5.4. Groundwater Producers Meeting Report
5.5. Status of OCWD Annexation Process (Verbal Report)
5.6. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal Report)
5.7. Discussion Regarding a Water Trailer (Verbal Report)
5.8. Box Canyon Booster Pump #1 Repairs
5.9. Status Report on Capital Projects in Progress
5.10. Status of Strategic Plan Initiatives
5.11. Future Agenda Items and Staff Tasks
6. ADJOURNMENT
6.1. The next Planning- Engineering- Operations Committee meeting is scheduled to be held
Monday, October 7, 2013 at 12:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
Meeting Date:
Io
From:
Presented By:
Prepared By
Subject:
SUMMARY:
AGENDA REPORT
September 3, 2013
Planning- Engineering-
Operations Committee
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Ariel Bacani, Engineering
Technician II
Budgeted:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
CEQA Compliance:
ITEM NO. 4.1
N/A
Developer Funded
1/2-2600
201315
Engineering
N/A
N/A
Terms and Conditions for Water and Sewer Service with Shapell Homes for
Tract 16208
Shapell Homes is proposing to develop Tract 16208 into 49 single family residential units on 18.55
acres. The project is located within the area covered by the Pre - Annexation Agreement (PAA) that
was executed on July 25, 2006 between the District and Shapell Industries, Inc. The project is
located on the south side of Bastanchury Rd., between Tract 14555 and Yorba Linda High School
as shown on the attached exhibit.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve the Terms and Conditions for
Water and Sewer Service with Shapell Homes for Tract No. 16208, Job No. 201315.
DISCUSSION:
The District has an existing Pressure Zone 4 pipeline in Bastanchury Road, which is adequate in
size and of sufficient pressure to serve the project. The pad elevations within Tract 16208 range
between 540 and 593 feet above mean sea level. The entire tract will be served by the Spring View
Reservoir in the District's Pressure Zone 4, which has a high water elevation of 780 feet. This
equates to water pressures exceeding 80 p.s.i., which will require the installation of pressure
regulators for each lot. Staff will also require that the applicant loop the proposed onsite water
facilities at "G" Street and "I" Street to Bastanchury Road to provide greater redundancy for this
tract.
Tract 16208 is located within Drainage Area "1" of the District's Sewer Service Area. The District
has an existing offsite sewer main at the tract's southeast corner that is adequate in size to serve
the proposed project. Staff will require the applicant to connect onto this existing sewer main.
The District's standard water and sewer fees will apply to this project. In addition, annexation fees
will be collected in accordance with the PAA, on the 49 lots.
The Terms and Conditions for Water and Sewer Service with Shapell Homes, Tract No. 16208 are
attached for your consideration.
ATTACHMENTS:
201315 T C.doc
Description:
Type:
Terms & Conditions for Water & Sewer Service with
Shapell Homes for Tract 16208 Agreement
Exhibit of Proposed Water & Sewer Improvements
201315 Exhibit.pdf Exhibit
for Shapell Homes Tract 16208
Date: SEPTEMBER 12, 2013
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR WATER AND SEWER SERVICE
NAME OF APPLICANT: SHAPELL HOMES
LOCATION OF PROJECT: SOUTH SIDE OF BASTANCHURY RD., WEST OF YORBA
LINDA HIGH SCHOOL
TRACT NUMBER: 16208 JOB NUMBER: 201315 LOT(S): 49
The applicant will be required to complete to the satisfaction of the District the following
items that have an "X" following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. I.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
Page 2 of 5
NAME OF APPLICANT: SHAPELL HOMES
LOCATION ON' PROJECT: S. SIDE ON' HAS'1'ANCHURY PD., W. ON' YORHA LINDA HIGH SCHOOL - TRACT 16208
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract /Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) X The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24 -hour emergency telephone
number prior to the District's approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or
later) for the Water facilities.
14) X The applicant shall complete an Application to and Agreement for Water
Service.
15) X The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) X The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) X The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
Page 3 of 5
NAME OF APPLICANT: SHAPELL HOMES
LOCATION ON' PROJECT: S. SIDE ON' HAS'1'ANCHURY PD., W. ON' YORHA LINDA HIGH SCHOOL - TRACT 16208
19) X The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the District's Standard Specifications. All
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
20) X The applicant's water facilities (on -site) shall be District owned and
maintained.
21) X The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) X The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) X The applicant shall install one 1 water Sampling Station(s) in conformance
with the District's Standard Plans.
24) X The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) X The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) X All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) X The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) X The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) X The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) X The applicant shall install a pressure regulator in all dwellings that have
over 80 p.s.i. static water pressure in accordance with the appropriate
building codes.
31) X The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new dwellings.
32) X The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
Page 4 of 5
NAME OF APPLICANT: SHAPELL HOMES
LOCATION ON' PROJECT: S. SIDE ON' HAS'1'ANCHURY PD., W. ON' YORHA LINDA HIGH SCHOOL - TRACT 16208
33) X The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
34) X The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) X The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) X The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District's Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross - Connections.
37) The applicant shall complete a Sewer Connection Application and Permit
for Sewer Service.
38) X The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) X The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) X The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant's sewer facilities (on -site) shall be District owned and
maintained.
44) X The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District's Plans and
Specifications.
45) X The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
Page 5 of 5
NAME OF APPLICANT: SHAPELL HOMES
LOCATION ON' PROJECT: S. SIDE ON' HAS'1'ANCHURY RD., W. ON' YORHA LINDA HIGH SCHOOL - TRACT 16208
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
of the backflow device shall comply with all requirements of the Building
and Plumbing Codes of the appropriate agency having jurisdiction.
47) X The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall loop the proposed public onsite water system onto the
existing Zone 4 water transmission main at Bastanchury Rd., per approved
plans and District Specifications.
49) X The applicant shall pay the annexation fee and comply with all provisions of
the "Pre- Annexation Agreement between Yorba Linda Water District and
Shapell Industries, Inc." executed on July 25, 2006 and recorded on August
7, 2006 in the Official Records of Orange County as Document No.
2006000525185.
I hereby certify that the foregoing Terms and Conditions were approved at the September
12, 2013 Regular Meeting of the Board of Directors of the Yorba Linda Water District.
The approved Terms and Conditions shall become void six (6) months from the approval
date if a formal Application To and Agreement with the Yorba Linda Water District for
Water and Sewer Service is not executed for the project under consideration.
Steve Conklin, P.E., Acting General Manager
- -L� EX. 36_' W ____ ___ -_ ___�
EX. FH i BASTANCHURY ROAD
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VICINITY MAP
NOT TO SCALE
PREPARED BY: EXHIBIT SCALE:
AS -NOTED
YORBA LINDA WATER DISTRICT WATER & SEWER IMPROVEMENTS DATE:
FOR
08 -20 -2013
El 1717 E. MIRALOMA AVENUE TRACT NO. 16208
PLACENTIA, CALIFORNIA 92870 SHAPELL HOMES FILENAME:
(714) 701 -3100 J- 201315
ITEM NO. 5.1
AGENDA REPORT
Meeting Date: September 3, 2013
Subject: Monthly Groundwater Production and Purchased Import Water Report (To be
provided at the meeting.)
Im
ATTACHMENTS:
Description: Type:
Backup Material Distributed Less Than 72 Hours Prior to
Import 2013 -14 Aug.pdf Backup Material
the Meeting
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
YLWD SOURCE WATER SUMMARY
FY 2013 -14
Allowable GW (YTD) 2,485.2 (AF)
Underpumped 373.9 (AF)
IN -LIEU
GW
(AF)
ACTUAL
GW
(AF)
ADJUSTED
IMPORT
(AF)
TOTAL
DEMAND
(AF)
MONTHLY
GW
( %)
YTD
GW
( %)
BUDGET
(Demand Est.)
(AF)
DELTA
( %)
MONTH
Jul -13
Aug -13
Sep -13
Oct -13
Nov -13
Dec -13
Jan -14
Feb -14
Mar -14
Apr -14
May -14
Jun -14
-
1,286.5
1,105.4
2,391.8
53.8%
53.8%
2,354.0
1.6%
-
824.9
1,581.0
2,405.8
34.3%
44.0%
2,316.0
3.9%
IL
2,032.0
50.0%
1,714.0
45.0%
1,354.0
40.0%
1,218.0
35.0%
1,062.0
30.0%
Jul -13 Aug -13 Sep -13
1,016.0
Month
1,204.0
1, 506.0
1,992.0
2,232.0
FYTD
-
1 2,111.3
2,686.3
4,797.7
44.0%
4,670.0
2.7%
Allowable GW (YTD) 2,485.2 (AF)
Underpumped 373.9 (AF)
GROUNDWATER PERCENTAGE
80.0%
MONTHLY GW (%
75.0%
_,_.YTD GW (%)
70.0% -BPP GOAL 51.8%
65.0%
60.0%
55.0%
IL
50.0%
45.0%
40.0%
35.0%
30.0%
Jul -13 Aug -13 Sep -13
Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14
Month
22,000
20,000
16,000
14,000
UL
a
12,000
E
10,000
8,000
6,000
4,000
2,000 �
0
Jul -13
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
FY 2013 -14 YTD Water Supply
Budgeted Total GW + Import
--m--Actual Total GW + Import
BPP GW Goal 51.8%
Actual GW Production
tActual Total GW + Import 2012 -13
Aug -13 Sep -13 Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14
Month
AGENDA REPORT
Meeting Date: September 3, 2013
ITEM NO. 5.2
Subject: Monthly Production Summary Report (To be provided at the meeting.)
ATTACHMENTS:
Description: Type:
Backup Material Distributed Less Than 72 Hours Prior to
Monthly Production Division Status Report.pdf Backup Material
the Meeting
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Monthly Production Summary Report
DATE: Sept. 1, 2013
Water Production
Equipment Name
Groundwater
35
Import Water
65
Max Day
27.24
Min Day
22.11
Average Day
24.45
Weather Conditions
Max Temperature
97
Min Temperature
78
# of High Wind Days
0
# of Red Flag Days
0
Inches of Rain
0
Water Quality
Location Average Cl2 Dose
Richfield (North Loop)
1.40
Richfield (South Loop)
1.30
Lakeview Booster (Zone 2)
1.20
Lakeview Booster (Zone 3)
2.00
Well # 15
Off
Well # 20
1.00
Location Average Cl2 Residual
Highland Booster
1.30
Valley View Booster
2.50
Paso Fino Booster
2.60
Hidden Hills Reservoir
1.60
Camino de Bryant Reservoir
1.60
Out of Service Equipment
Equipment Name
Reason for Out of Service
Well 18
Engine drive shaft repair
VV Cl2 annalyzer
waiting for repair parts
Pump Alarms
1
Returned to Service
Equipment Name
Date
Santiago BO #3
8/28/2013
CL2 annalyzer paso fino
8/27/2013
Pump Alarms
1
After Hours Responses
Hi /Lo Water Levels
2
Hi /Lo Cl2 Levels
0
Communication Alarms
4
Pump Alarms
1
Well Gas Engine Run Hours
Well 1
720.6
Well 5
305.1
Well 7
743.5
Well 18
508
Notes:
With the loss of Well -18 for drive shaft problems, we were forced to start operations at Well -20 (electric). We are using this unit as last lag pump to
reduce its impact on billing. Well -18 should return to service in a few days. Box Canyon Booster 1 was pulled for a galled seal repair and the bowl
unit was found to be in poor shape. A replacement instead of repair is a feasible option when looked at from improved overall pump efficiency. We
should be going from current of 27% Eff. to about 80% or so. This option is being explored at this point.
ITEM NO. 5.3
AGENDA REPORT
Meeting Date: September 3, 2013
Subject: Monthly Preventative Maintenance Report (To be provided at the meeting.)
ATTACHMENTS:
Description: Type:
Backup Material Distributed Less Than 72 Hours Prior to
2013 -14 PM.pdf Backup Material
the Meeting
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
PREVENTATIVE AND REACTIVE MAINTENANCE
FISCAL 2013/14
Fiscal 2013 -14 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target 8% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%
HYDRANTS 3,881 Tar et; all h drants to be serviced annual) .
INSPECTED THIS MONTH 319
285
INSPECTED THIS YEAR 319
604
OF TOTAL 8.2
VALVES 10,706/2 =5,353 Target; all valves to be o erated every two years
OPERATED THIS MONTH 5181
582
OPERATED THIS YEAR 5181
1100
OF TOTAL 9.7
DEAD ENDS 155 X 2 = 310 Target; all dead ends to be flushed biannual) .
FLUSHED THIS MONTH 01
0
FLUSHED THIS YEAR 01
0
OF TOTAL 0.0
AIR VACS 525 Target; all air /vacs to be serviced annual) .
INSPECTED THIS MONTH 3
0
INSPECTED THIS YEAR 3
31
1
OF TOTAL 0.6%
PRVs 150 Tar et; all PRVs to be serviced annually.
INSPECTED THIS MONTH 1 101
18
INSPECTED THIS YEAR 1 101
28
OF TOTAL 1 6.7
WATER LEAKS Target; all leaks repaired at first available opportunity.
MAIN REPAIRED
1
1
SERVICE REPAIRED
10
3
SERVICE REPLACED
11
15
AMS REPLACED
12
11
METERS Target; all meter work completed no later than next working day.
NEW INSTALL 131
33
STUCKS 1 41
4
SEWER CLEANING 235 M Target; all sewers to be cleaned annual) .
CLEANED THIS MONTH 20.35
19.56
CLEANED THIS YEAR 20.351
39.91
% TOTAL 8.70%1
16.98%
SEWER TELEVISING 29.38M Target; all sewers to be televised ever 8 vears.
TELEVISED THIS MONTH 4.08
1 3.47
TELEVISED THIS YEAR 4.08
1 7.55
% TOTAL 13.90%1
25.70
OTHER SEWER WORK.
S.S. OVERFLOWS
0
0
ROOT FOOTAGE
4,020
0
EMAs AND SYPHONS
4.46
2
SERVICE CALLS
3
2
REHAB FOOTAGE
0
0
MAIN REPAIRS
0
0
MANHOLE ROOT CLEANING
1 01
219
MANHOLE REPAIRS
1 61
2
AGENDA REPORT
Meeting Date: September 3, 2013
Subject: Groundwater Producers Meeting Report
ATTACHMENTS:
GWP Mtq Notes 14Aug2013.docx
Description:
GWP Meeting for Aug 2013
ITEM NO. 5.4
Type:
Backup Material
ImYorba Linda
Water District
MEMORANDUM
DATE: August 14, 2013
TO: File
FROM: Steve Conklin, Acting General Manager
SUBJECT: Groundwater Producers Meeting, August 14, 2013
The following is a summary of the items discussed at the Groundwater Producers
(GWP) meeting that I attended on August 14, 2013 at OCWD.
1. Children's Education Foundation of OC -2013 Gift of History Event
OCWD Director Phil Anthony provided handouts and described the upcoming
2013 Gift of History Event scheduled for November 7, 2013 at Angel Stadium.
He described the Gift of History as a year -long program intended to make local
history come alive for third graders in Orange County. Dir. Anthony commented
that he became involved in the program when he read the book on local history
used in the program and found that there was little reference to water and its
importance in the development of Orange County. The book has been updated
and he is now on the Board of Directors for the program. He is soliciting for more
participation from local water agencies, which currently includes OCWD,
MWDOC, Anaheim, GSWC, and OCSD. The information provided will be
brought to the upcoming PACT Committee for review and consideration.
2. Ocean Desalination Update
John Kennedy of OCWD reported that at its last meeting, the OCWD Board
authorized execution of a confidentially agreement and receiving information
from Poseidon Resources to study the economic feasibility of a seawater
desalination facility in Huntington Beach that may lead to a water purchase
agreement for the entire productive capacity of the plant, and authorized
establishing a `Citizens Advisory Committee' for the potential project. It was
noted that the Board did not approve OCWD staff hiring outside consultants to
assist with the review. The deadline for receipt of applications to participate on
the CAC is August 30.
3. Annexation Update.
John Kennedy reported that the Annexation EIR is in its final stage and the
response to comments will be released next week. On a parallel path, the
annexation agreements that OCWD will have with Anaheim, IRWD and YLWD
are in draft form and are in review and discussion with OCWD. There is a
meeting with the three agencies on Aug 15 and a meeting among the
Groundwater Producers on the issue on Aug 19. The goal is to bring the EIR and
the agreements to the OCWD Board for consideration on Sep 4 or 18.
4. Study Consolidation with MWDOC
Mike Markus reported that the OCWD Board approved its President appointing
three directors to an Ad Hoc Committee with three MWDOC directors to study
potential consolidation. Don Calkins of Anaheim requested that one of the three
OCWD directors be from one of the three cities that are Met agencies, to make
sure that their issues are included in the consideration.
5. Future Water Bond Support
It was reported that the Water Bond is being redrafted again to reduce it in size
and potentially improve its chances for approval by the voters in 2014. It was
requested that when it is in final form for the election that the water agencies
provide their support for approval.
6. Fletcher Basin Project
OCWD reported on the status of the subject project, which will convert a former
OCFCD Flood Retarding Basin into a water recharge basin, located near the
SAR in the City of Orange. OCWD is pursuing a grant from OCTA (as a project
that will improve the quality of runoff from streets to the storm water system) and
is requesting a Letter of Support from the Groundwater Producers to OCTA for
approval of the $2M grant. The Producers unanimously approved the request.
7. Seawater Intrusion Issues Meeting
A special meeting for Groundwater Producers has been scheduled for Sep 26 at
9:30 am at OCWD for a detailed discussion of seawater intrusion issues for the
various seawater barriers in the OCWD service area: the Alamitos, Sunset,
Bolsa and Talbert barriers.
8. FY 12 -13 Recharge Report
Adam Hutchinson of OCWD made the subject report:
• FY 12 -13 was the third driest ever recorded by OCWD, with 5.85" of rain
• There was only 7,100 AF of storm water captured behind Prado Dam
• Only 16,000 AF of storm water recharged, 70% below average
• Total recharge was 249,000 AF, 26% below average
• Of that amount, 85,000 AF was MWD and GWRS water recharged
• MWD has 50,000 AF of CUP water stored in the groundwater basin
AGENDA REPORT
Meeting Date: September 3, 2013
To: Planning- Engineering-
Operations Committee
From: Steve Conklin, Acting General
Manager
Presented By: John DeCriscio, Operations
Manager
Prepared By: John DeCriscio, Operations
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Dept:
Reviewed by Legal:
CEQA Compliance:
Subject: Box Canyon Booster Pump #1 Repairs
SUMMARY:
ITEM NO. 5.8
N/A
No
$25,000
Operating Funds
Operations
N/A
N/A
Box Canyon Booster Pump #1 motor was removed from service in early July so that it could be
rebuilt, due to excessive noise coming from the upper bearing and excessive grease coming out of
the lower grease seal. When the motor came back from the motor company it was not able to be
reinstalled due to a seized mechanical seal on the pump shaft, which is not uncommon when a
motor is removed from the pump shaft.
DISCUSSION:
As a follow on to the Summary above, the entire pump needed to be removed and taken to a repair
facility to remove the seized mechanical seal from the pump shaft. In addition, with the pump
removed, it was appropriate to do a complete teardown and evaluation of the pump's condition. The
District received a quote from Layne to perform this work for $6,213, which we approved. Following
the teardown and inspection, Layne reported damage to the pump bowl assembly and
recommended repairs with a verbal quote of approximately $16,000.
At that time staff denied the repairs and decided to move in a different direction. This is because the
two pumps at Box Canyon Booster Station had been improperly spec'ed and operate at very low
efficiencies, approximately 17% to 25 %. With the pumps being in poor condition and needing
expensive repairs, staff recommends investigating installing a different pump with increased
efficiency and higher discharge rates.
With this in mind, we sent Layne a copy of our last Southern California Edison pump efficiency test
results, suction, and discharge pressures as well as our desired pump efficiency, (approximately
70 %) and asked them to provide a quote and recommendation for a different pump. We received a
pump recommendation and quote from Layne for $16,202. We are in the process of evaluating the
recommendation and working with Southern California Edison to see if we are eligible for any
rebates related to the improved pump efficiencies.
Our intention is to change out one of the pumps this year and evaluate its performance over the
next several months. If we are happy with the results, we will budget for replacement of the second
pump next fiscal year.
At this time staff is not making a recommendation. Rather, we are informing the Committee and
Board of Directors of the condition of a pump that we are in the process of replacing. We estimate
the total cost of the repairs and replacement to be around $25,000, and, therefore will need to
transfer money from the Operations Maintenance Reserve. District policy requires staff to notify the
Board when money is transferred from the Maintenance Reserve Fund.
ATTACHMENTS:
Description: Type:
Proposal repair and install.pdf Box Canyon Booster Pump #1 Quote Backup Material
8/27/2013
Mr. John DeCriscio
Yorba Linda Water District
1717 E. Miraloma Ave.
Placentia, CA 92870
Re: Box Canyon - Replace Pump & Seal
Dear John,
LYE
WATER • MINERAL • ENERGY
Quote: DS8272013 -001
We are pleased to present our project estimate for the referenced work to be performed at 5490.5 Via Loma De Yorba West.
Prevailing wage. Pull bosster pump, redesign bowl assembly to meet 3000 GPM @ 27' of TDH, replace mechanical seal.
Install & start up.
Our estimate is valid for 30 days and is subject to the attached Terms and Conditions. Applicable taxes, bonds, and special
insurance requirements are not included with this estimate. Please contact your Layne Christensen Company representative
if you have any questions.
Layne Christensen Company has been the industry leader in groundwater development since 1882. Our full range of water -
related service encompasses: initial site selection; well field design and development; well drilling and development; pump
installation and repair; water treatment; aquifer investigation and remediation; and well rehabilitation.
Thank you for choosing Layne Christensen Company and giving us the opportunity to be your water resource solution
provider.
Sincerely,
Layne Christensen Company
Dennis Skinner
Account Manager
(909) 322 -3765
WATER RESOURCE
202 West Louisiana Avenue PO Box 230, Rayne, LA 70578 1 Office: 337 - 334 -3126 1 Fax: 337 - 334 -3130 1 layne.com
8/27/2013
Quote:
DS8272013 -001
Box Canyon
New Materials
Qty
Units
Unit Price
Ext Price
Fairbanks Morse B- 1430 -F
I
LS
$6,040.00
$6,040.00
Head Shaft 1.5" x 152.75"
1
Ea
$920.00
$920.00
Drop In Retainer 1.5" x 10"
1
Ea
$220.00
$220.00
Sub -Total
$7,180.00
Shop Labor
Qty
Units
Unit Price
Ext Price
Labor
$453.06
Seal Repair
I
LS
$1,600.00
$1,600.00
Sub -Total
$2,053.06
Install & Start Up
Lump Sum
$4,228.98
Pull Booster
Lump Sum
Sub -Total
Tai
$1,760.82
$15,402.05
$574.40
Consumables $226.11
Estimated Price $16,202.56
Our estimate is valid for 30 days and is subject to the attached Terms and Conditions. Our terms and conditions are hereby
incorporated by reference and constitute a part of this estimate. Please contact your Layne representative if you have any
questions.
WATER RESOURCES
202 West Louisiana Avenue PO Box 230, Rayne, LA 70578 1 Office: 337 - 334 -3126 1 Fax: 337 - 334 -3130 1 layne.com
8/27/2013
Box Canyon
LYE
WATER • MINERAL • ENERGY
Quote: DS8272013 -001
CONFIRMING ORDER
The undersigned Client instructs Layne Christensen Company to proceed with the work described with the understanding
that Layne's Standard Terms and Conditions and attached documents are hereby incorporated as part of this Confirming
Order.
Work to be performed per attached quote DS8272013 -001.
CLIENT
Yorba Linda Water District
Title
Date
WATER RESDURUES
CONTRACTOR
Layne Christensen Company
By:
Title: Account Manager
Date: 8 -27 -2013
202 West Louisiana Avenue PO Box 230, Rayne, LA 70578 1 Office: 337 - 334 -3126 1 Fax: 337 - 334 -3130 1 layne.com
8/27/2013
Box Canyon
Terms and Conditions
LYE
WATER • MINERAL • ENERGY
Quote: DS8272013 -001
LIABILITY OF CONTRACTOR: Contractor shall not be liable for any bodily injury, death, or injury to or destruction of tangible property except, as the same way have been caused by the negligence of Contractor. In no event shall Contractor be
liable for any delays or special, indirect, incidental or consequential darnages. Purchaser agrees that the total limit of Contractor's liability (whether based on negligence, warranty, strict liability or otherwise) hereunder, shall not exceed the
aggregate arnowrt due Contractor for services rendered wider this contract. All chains, including clauns for negligence or any other cause whatsoever, shall be deemed waived unless wade in writing and received by Contractor within one (1) year
after Contractor's completion of work hereunder.
INSURANCE: Contractor shall provide worker's conpensation insurance, public liability and property darnage insurance covering its employees and operation. Purchaser, at its option, maymaintaimn such insurance as will protect it against chains
arising out ofthe work.
PRICE ADJUSTMENT: Any cost estimates or tine frannes stated herein are subject to equitable adjustinent in the event of differing or unforeseeable conditions, changes in applicable laws after the date of this contract, unforeseeable delays or
difficulties caused by acts of God, Purchaser or any third parties. Prices of goods acquired by Contractor fron others shall be adjusted to reflect Contractor's price in effect at time of shipment. The price of Contractor's goods will be adjusted to
the price in effect at tine of shipment in accordance with Contractor's current escalation policies or as specifically covered in this contract.
TERMS: Due upon Receipt. For extended projects, Contractor shall subunit invoices on a nonthly basis for any and all work conpleted and materials or equipment provided during the previous month. Past due invoices shall be subject to a
delinquency charge of one and one -half percent (1 -1/2 %) per month (eighteen percent (18 %) per aimun) wnless a lower charge is required wider applicable law, in which case the lower rate shall apply. Purchaser agrees to pay all collection fees,
attorneys' fees and costs incurred in the collection of any past due arnowrts arising out of this contract. Contractor shall have the right to imnediately tennnnate this contract without further liability if Purchaser fails to make tinely payument or
otherwise materially breaches this contract.
MATERIAL SHORTAGES AND COST INCREASES: If any portion of materials or equipment which Contractor is required to furnish becones unavailable, either temporarily or permanently, through causes beyond the control and without the
fault of Contractor, then in the case oftemporary unavailability any completion time frannes shall be extended for such period of fine as Contractor shall be delayed by such above - described unavailability, and in the case of pennanent unavailability
Contractor shall be excused from the requirement of furnishing such materials or equipment. Purchaser agrees to pay Contractor any increase in cost between the cost of the materials or equipment, which becone permanently unavailable and the
cost ofthe closest substitute, which is then reasonably available.
DELAYS: If Contractor is delayed at any fine in the progress of work bylabor disputes, fire, unusual delays in transportation, unavoidable casualties, weather, or any cause beyond Contractor's reasonable control, then any cowpletion time frannes
shall be extended by a reasonable period of tine, at least equal to the period of delay.
CHANGED CONDITIONS: The discovery of any hazardous waste, substances, pollutants, contaminants, underground obstructions or utilities on or in the job -site which were not brought to the attention of Contractor prior to the date of this
contract will constitute a materially different site condition entitling Contractor, at its sole discretion to innediately terminate this contract without further liability.
GUARANTEE AND LIABILITY: Contractor warrants that its labor supplied hereunder shall be free from defect and shall conform to the standards of care in effect in its industry at the time ofperfornance of such labor for a period oftwelve (12)
months after substantial completion of Contractor's work. Contractor agrees, to the extent it is pennitted, to pass on any warranties provided by the manufactures of materials and/or equipment furnished wider this contract. Contractor itself
provides no warranty express, untried or otherwise, on any such materials or equipment. Contractor will not be responsible for; work done, material or equipment furnished or repairs or alterations made by others.
For any breach hereunder, Contractor shall be liable only for the values ofthe installation work or, Hit wrongfully fails to install, then its liability is limited to the difference between the contract price herein, and the value of other similar installation
work. If Contractor's breach damages any materials or equipment furnished hereunder, Contractor shall only be hable for the value of such materials or equipment. Under no circumstances will Contractor be liable for consequential, special or
indirect durnages, including without limitation, any crop loss or damage to other equipment, structures or property, nor for any other similar or dissimilar damages or losses whether due to delay, failure to furnish or install, delay in installation,
defective material or equipment, defective workinarship, defective installation, delay in replacing, nor for any cause or breach whatsoever. hi any event, Contractor's total liability towards Purchaser for alleged faulty perfonnance or
nonperfonnance under this contract shall be turned to the total contract price. No materials, equipment or services contracted herein carries airy guarantee not mentioned in this contract. THE ABOVE WARRANTY IS INLIEU OF ALL OTHER
WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, WARRANTIES OR MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, WHICH ARE HEREBY DISCLAIMED.
TITLE AND OWNERSHIP: Ih case of default on Purchaser's part, Contractor shall have the right to enter the prennises upon which any material or equipment furnished herein have been installed and retake such goods not then paid for and pursue
any further remedy provided by law, including recovery of attorney's fees and airy deficiency to the maxinun extent and in the wanner provided by law. Such materials and equipment shall retain their character as personal property of Contractor
wntil Contractor receives paynnent in full, regardless of their node of attaclunent. Unless prior specific written instructions are received to the contrary, surplus and replaced materials and equipment resulting fron repair of installation work shall
become the property of Contractor.
DELIVERY: Shipment schedules and dates, express or inplied, are contingent on normal conditions. Contractor will not be responsible for any delays in shipment or completion caused by factors beyond its control such as, but not turned to,
suppliers' failures, accidents, work stoppages or operation of or changes in the law. Shipments will be nade as promptly as Contractor's ability to obtain materials and/or equipment and scheduling will pennit. No delay in shipments or variances
from shipping schedule shall be cause of cancellation or any claun for damage. Any changes in layout or design requested after acceptance of this contract will be made at Purchaser's additional cost. Army such change and/or tine taken to supply
engineering data or to approve drawings will automatically extend shipping schedules. Equipment will be shipped "knocked down" to the extent Contractor considers necessary with small parts stripped from equipment and crated. On and after
delivery to the carrier for transportation to the Purchaser's site, Purchaser shall be responsible for all loss or damage to materials or equipment due to any cause, including but not turned to loss or damage resulting from casualty.
INDEMNIFICATION: Purchaser agrees to indemnify and hold Contractor, its directors, officers, stockholders, employees, agents and subcontractors, harmless fron and against any and all clauns, demands, causes of action (including third party
chains, demands or causes of actions for contribution or indemnification), liability and costs (including attorneys' fees and other costs of defense) asserted and/or filed by Purchaser or any third party(ies), including without limitation Purchaser's
employees, and arising out of or as a result of. (I) the presence of Contractor or its subcontractors at the job -site, (u) the work performed by Contractor or its subcontractors, or (ii) any negligent act or onission of Purchaser, its employees, agents,
consultants, or other contractors or my person or entity under Purchaser's control; except to the extent that such clauns, demands, causes of action, liabilities or costs are caused by the negligence of Contractor or its subcontractors.
INTERPRETATION: This contract shall be governed by and construed in accordance with the laws ofthe state ofthe job -site location. Ih any tenn, provision or condition contained herein shall, to any extent, be invalid or unenforceable, pursuant
to state law or otherwise, the remainder of the tenns, provisions and conditions herein (or the application of such tenn, provision, or condition to persons or circumstances other than those in respect of which it is invalid or unenforceable) shall not
be affected thereby, and each tenn, provision and condition of this contact shall be valid and enforceable to the fullest extent pennitted by law.
ASSIGNMENT AND SUBLETTING: Purchaser shall not have the right to transfer or assign its rights and/or obligations under this contract to any third party, related or unrelated, without the express written consent of Contractor. Contractor
shall have the right to transfer, assign or sublet all or any portion of its rights or obligations hereunder, but such transfer, assigmnent or subletting shall not relieve Contractor from its full obligations to Purchaser unless such transfer, assigmument or
subletting is pursuant to the sale of Contractor, or the division of Contractor responsible for this contract, to a third party.
FUEL: A fuel surcharge will be applied to all hourly charges (except for equipment rates stated without fuel). The fuel surcharge is a 0.75% increase in hourly rates for every $0.10 cost increase in the average cost of diesel fuel above the $5.00
baseline. The cost of fuel over the billing period is defined as the average Retail On- Highway Diesel Prices for the region where the work was completed, published by the Energy Infonnation Admnimistration, posted on eia.doe.gov.
OPERATING COST: An operating supply charge of 1.5% ofthe applicable rig operating hourly rates will be added to the invoice to cover daily expendable items (lubricants, rags).
MISCELLANEOUS: The tenns and conditions set forth herein constitute the entire understanding of the parties relating to the work to be perfonned, and materials and equipmnent to be provided, by Conntrwtor for the Purchaser. All previous
proposals, offers and other commnunications relative to the provisions of the subject work, oral or written, are hereby superseded, except to the extent that they have been expressly incorporated herein. Any modifications or revisions of any
provisions herein or any additional provisions contained in any purchase order, acknowledgement, or other forn ofthe Purchaser are hereby expressly objected to by Contractor and shall not operate to modify this contract. This contract shall take
effect upon acceptance and execution by both parties.
WATER RESOURCES
ITEM NO. 5.9
AGENDA REPORT
Meeting Date: September 3, 2013
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Description: Type:
CIP Rept Sep2013.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: September 1, 2013
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project
Current Status
Next Actions
Comments
1
2012 Waterline Repl., Ph. IL• Tamarisk, Hidden
Richfield Rd. final paving
Contractor will mobilize
Contractor is addressing "punch
Hills, Catalina Ct., Gordon Ln. & Richfield Rd.
scheduled for early September.
and begin the Sunwood
list" items as needed.
Budget: $1.17M Job No.: 201120
Contractor completed Cresthill
Ln. Pressure Reducing
Project Contact: Joe Polimino
Dr. PRS and will final pave that
Station work.
Planned Completion Date: Early 2014
area early September.
2
Yorba Linda Blvd. Pump Station
Contractor completed pump
Continuing with above
Contractor continues to submit
Budget: $2.65M Job No.: 200817B
cans, underground piping,
ground valves, piping and
various materials for review
Project Contact: Joe Polimino
electrical conduits, and then
rebar for walls. Next,
through the Engineer of Work.
Planned Completion: April 2014
poured pump station floor slab.
contractor will begin
installing the CMU block.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: September 1, 2013
New Information since Last Report is Shown in Red
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Lakeview Grade Separation (OCTA Project)
Awaiting OCTA's
District staff to work with
OCTA expects to start utility
Budget: $700,000 Job No.: 201002
consultant to submit final
OCTA on our portion of bid
relocation work early 2014.
Project Contact: Anthony Manzano
design. BNSF Pipeline
documents.
Planned Completion Date: Early 2014
License fully executed.
2
YL High School Park Pipe Relocation
Design completed.
School Board requires
FDCA requires School District
Budget: $350,000 Job No.: 201213
Submitted Finance,
approval of FDCA and
to grant 2 new easements for
Project Contact: Hank Samaripa
Design, Construction
pipeline bids with High
project. Staff to attend bid
Planned Completion Date: December 2013
Agreement (FDCA) to
School Park improvements
opening and pre -con meeting.
PYLUSD; no response.
prior to start of construction.
3
Well 21 Project
Drilling contract
Receive and evaluate drilling
Anticipate drilling to begin
Budget: $2,300,000 Job No.: 200922 #21
advertised; pre -bid mtg.
bids on 09/11/13 and provide
October 2013, after contract is
Project Contact: Derek Nguyen
completed 8/28. Bids due
recommendation to Board
awarded. Proposals due
Planned Completion Date: Late 2014
9/11/13.
for award of contract.
09/17/13 for engineering
services for well equipping PSA
4
Elk Mountain Surge Tank
Completing plans and
Solicit bids for construction.
Anticipate completion early
Budget: $100,000 Job No. 201313
specifications.
2014.
Project Contact: Anthony Manzano
Planned Completion Date: January 2014
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: September 1, 2013
New Information since Last Report is Shown in Red
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Fairmont BPS Upgrade
Design kick -off meeting
Begin Preliminary Design
Design estimated to be
Budget: $6,000,000 Job No. 201011B
completed. Met with consultant
Report and CEQA document.
complete summer of 2014.
Project Contact: Hank Samaripa
team, MWH, and discussed
Construction estimated to
Planned Completion Date: Late 2015
critical project issues.
be complete late 2015.
AGENDA REPORT
Meeting Date: September 3, 2013
ITEM NO. 5.10
Subject: Status of Strategic Plan Initiatives
ATTACHMENTS:
Description: Type:
Strat PI Tracking- Aug20l3.xlsx Strategic Plan Initiatives for Aug 2013 Backup Material
Strategic Plan Initiatives Status Report
Planning- Engineering- Operations Committee
Strategies
Start Date
Completion
Lead Party
August 2013 Progress
Date
FR 2: Increase Reserve Funding
Analyze the Asset
Annual Review
Management Plan to
Prior to Budget
Engineering
In 2012, we completed approximately $8.2
FR 2 -13
Determine Future
Dec -11
and CIP
Manager
million in construction projects.
Needs
Update
SR 1: Work Toward Service Reliabilitv and Efficiency
Demand Projections were reviewed and
SR 1 -13
Forecast Service
Oct -10
Jun -11
Engineering
submitted to MWDOC on Feb 27, 2013 for
Demand Projections
Manager
each of the next five FYs and out to Year
2035
Develop Additional
Engineering
Awarding Contract for drilling of Well No.
SR 1 -E
Well Sites
Mar -11
Jun -12
Manager
21 in Sept. Awarding PSA for Design of
Wellhead facilities in October.
SR 3: Continue
Implementation of Ca itaI Im rovement Pro'ect Plan 2007 -2012
Complete
Implementation of
Current status is approximately $3.6
Five -Year Capital
Engineering
million of projects in construction phase
SR 3 -A
Improvement Plan
On -going
On -going
Manager
and $8.5 million in the planning and
from FY 2007 -2012
design phases.
with Adopted
Amendments
Continue Planning for
In August, initiated Preliminary Design and
SR 3 -B
Long -Term Capital
On -going
On -going
Engineering
prep of CEQA document for Fairmont
Improvements and
Manager
Booster Station Upgrade Project.
Replacements