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HomeMy WebLinkAbout2013-08-27 - Public Affairs-Communications-Technology Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING Tuesday, August 27, 2013, 4:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The August 27, 2013 meeting of the Yorba Linda Water District’s Public Affairs- Communications-Technology Committee was called to order by Director Beverage at 4:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE STAFF Director Michael J. Beverage, Chair Steve Conklin, Acting General Mgr Director Ric Collett Delia Lugo, Acting Finance Manager Damon Micalizzi, Public Info Officer 3. PUBLIC COMMENTS None. 4. ACTION CALENDAR 4.1. Dynamics GP Upgrade Mr. Conklin reported that the proposed upgrade would update the District’s Dynamics GP software to its most current version and allow the District to continue to receive tax updates. The cost quotation and proposed scope of work provided by Cogsdale was reviewed with the Committee. Following discussion, the Committee supported the staff recommendation that the Board approve an amendment to the PSA with Cogsdale for the described software update for a total fee not to exceed $24,750. 5. DISCUSSION ITEMS 5.1. Status of Dynamics GP Consultant (Verbal Report) Mrs. Lugo and Mr. Conklin reported on the status of work being provided by our consultant for software upgrades, coordination and training for the Human Resources module. It was reported that HR, IT and Finance Dept staff are pleased with the progress, and that additional conference calls with the consultant are planned for September. 5.2. Draft Fall Newsletter Content (To be provided at the meeting.) The Committee reviewed the Draft Content suggesting only minor edits. A draft layout will be provided to the Committee at the next meeting on September 9, 2013. 2 5.3. Review of District Information Brochure The Committee discussed the content of the Brochure making minor revisions to the “Fast Facts” page and suggesting a change of one of the photos. 5.4. District Participation in Upcoming Events The Committee discussed the District’s participation in the upcoming Costco Health and Business Expo, the Chamber of Commerce’s Chili Cook off and Car Show, the Placentia Heritage Festival & Parade and the YL Fiesta Days Parade & Race. 5.5. Future Outreach and Press Relations (Verbal Report) Mr. Micalizzi updated the Committee on current events that might be of interest to the media and the District’s position on those topics. 5.6. Future Agenda Items and Staff Tasks None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 5:40 p.m. The next Public Affairs- Communications-Technology Committee meeting is scheduled to be held Monday, September 9, 2013 at 4:00 p.m.