HomeMy WebLinkAbout2013-09-26 - Board of Directors Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, September 26, 2013, 8:30 AM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Gary T. Melton, President
Robert R. Kiley, Vice President
Michael J. Beverage
Ric Collett
Phil Hawkins
4. ADDITIONS /DELETIONS TO THE AGENDA
5. PUBLIC COMMENTS
Any individual wishing to address the Board is requested to identify themselves and state the matter on which
they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment
when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited
to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five
minutes.
6. CONSENT CALENDAR
All items listed on the consent calendar are considered to be routine matters, status reports, or documents
covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion.
There will be no discussion on the items unless a member of the Board, staff, or public requests further
consideration.
6.1. Minutes of the Board of Directors Regular Meeting held September 12, 2013
Recommendation. That the Board of Directors approve the minutes as presented.
6.2. Minutes of the Board of Directors Special Meeting held September 19, 2013
Recommendation. That the Board of Directors approve the minutes as presented.
6.3. Payments of Bills, Refunds, and Wire Transfers
Recommendation. That the Board of Directors ratify and authorize disbursements in
the amount of $2,979.089.67.
6.4. Progress Payment No. 5 for the Yorba Linda Blvd Pump Station Project
Recommendation. That the Board of Directors approve Progress Payment No. 5 in
the net amount of $194,992.11 to ECI, Inc. for construction of the Yorba Linda Blvd
Pump Station Project, Job No. 2008 -17B.
6.5. Progress Payment No. 7 for the 2012 Waterline Replacement Project, Phase II
Recommendation. That the Board of Directors approve Progress Payment No. 7 in
the net amount of $93,179.51 to TBU, Inc. for construction of the 2012 Waterline
Replacement Project, Phase 11, Job No. 2011 -20.
7. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and Board discussions are needed prior to
formal Board action.
7.1. Letter of Support for Permit for Poseidon Desal Project
Recommendation. That the Board of Directors authorize the Acting General
Manager to sign the letter from the Working Group to the Coastal Commission as
the representative of YLWD.
7.2. ACWA /JPIA Auto and General Liability Program for Policy Year 10/1/2013 -10/1/2014
Recommendation. That the Board of Directors approve the ACWA/JPIA Auto and
General Liability Insurance deposit premium for the policy year October 1, 2013
through September 30, 2014 in the amount of $228,600 and continue with the
Retrospective Allocation Point of $25, 000.
8. REPORTS, INFORMATION ITEMS, AND COMMENTS
8.1. President's Report
8.2. Directors' Report
• MWD /MWDOC Inspection Trip Edmonston Pumping Plant - September 20, 2013
(Melton)
8.3. Acting General Manager's Report
8.4. General Counsel's Report
8.5. Future Agenda Items and Staff Tasks
9. COMMITTEE REPORTS
9.1. Executive - Administrative - Organizational Committee
(Melton /Kiley)
• Meeting scheduled September 17, 2013 at 4:00 p.m.
9.2. Finance - Accounting Committee
(Hawkins /Melton)
Minutes of meeting held September 16, 2013 at 12:00 p.m.
Meeting scheduled October 28, 2013 at 12:00 p.m.
9.3. Personnel -Risk Management Committee
(Collett /Beverage)
Minutes of meeting held September 10, 2013 at 4:00 p.m.
Meeting scheduled October 8, 2013 at 4:00 p.m.
9.4. Planning- Engineering- Operations Committee
(Kiley /Hawkins)
• Meeting scheduled October 7, 2013 at 12:00 p.m.
9.5. Public Affairs - Communications - Technology Committee
(Beverage /Collett)
• Minutes of meeting held September 9, 2013 at 4:00 p.m.
• Minutes of meeting held September 25, 2013 at 4:00 p.m. (To be provided at the next
regular Board meeting.)
• Meeting scheduled October 7, 2013 at 4:00 p.m.
9.6. Organizational and Efficiency Study Ad Hoc Committee
(Beverage /Hawkins)
• Meeting to be scheduled.
9.7. YLWD -City of Placentia Joint Agency Committee
(Melton /Hawkins)
Meeting scheduled October 14, 2013 at 9:30 a.m.
9.8. YLWD -City of Yorba Linda Joint Agency Committee
(Kiley /Beverage)
Meeting scheduled October 16, 2013 at 6:30 p.m.
9.9. YLWD - MWDOC -OCWD Joint Agency Committee
(Beverage /Melton)
• Minutes of meeting held September 24, 2013 at 4:00 p.m. (To be provided at the next
regular Board meeting.)
• Meeting scheduled November 26, 2013 at 4:00 p.m.
9.10. Citizens Advisory Committee
(Beverage)
• Minutes of meeting held September 23, 2013 at 8:30 a.m. (To be provided at the next
regular Board meeting.)
• Meeting scheduled October 28, 2013 at 8:30 a.m.
10. INTERGOVERNMENTAL MEETINGS
10.1. City of YL LMAD CAC - September 12, 2013 (Beverage)
10.2. YL City Council - September 17, 2013 (Collett)
10.3. MWDOC Board -September 18, 2013 (Melton)
10.4. OCWD Board -September 18, 2013 (Kiley)
11. BOARD OF DIRECTORS ACTIVITY CALENDAR
11.1. Meetings from September 27, 2013 - October 31, 2013
12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events.
12.1. Yorba Linda Mayor's Prayer Breakfast - October 17, 2013
MWDOC Water Policy Forum & Dinner - October 23, 2013
OCWD Groundwater Adventure Tour - October 24, 2013
ACWA /JPIA Fall Conference - December 2 -3, 2013
ACWA Fall Conference - December 3 -6, 2013
CRWUA Annual Conference - December 11 -13, 2013
Recommendation. That the Board of Directors authorize Director attendance at
these events if desired.
13. CLOSED SESSION
The Board may hold a closed session on items related to personnel, labor relations and /or litigation. The public is
excused during these discussions.
13.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: ACWA /JPIA, et al. vs. Insurance Company of the State of Pennsylvania,
et al. (OC Superior Court - Case No. 00486884)
13.2. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code
Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA,
Sacramento — Case No. 34- 2013 - 80001529)
13.3. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section
54956.9 of the California Government Code
Related to line break at 1301 North Rose Drive, Placentia CA 92870.
Number of Potential Cases: One
13.4. Conference with Legal Counsel - Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section
54956.9 of the California Government Code
Related to written communications from potential plaintiffs threatening litigation.
Number of Potential Cases: One
13.5. Public Employment
Pursuant to Section 54957 of the California Government Code
Title: General Manager
14. ADJOURNMENT
14.1. A Special Board of Directors Meeting has been scheduled for Monday, September 30,
2013 at 5:00 p.m. A Board of Directors Workshop Meeting has also been scheduled for
October 3, 2013 at 9:00 a.m. The next Regular Board of Directors Meeting will be held
Thursday, October 10, 2013 at 8:30 a.m.
Items Distributed to the Board Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Board less than seventy -two (72) hours prior to the meeting will be available for
public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870,
during regular business hours. When practical, these public records will also be made available on the District's internet
website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
ITEM NO. 6.1
AGENDA REPORT
Meeting Date: September 26, 2013
Subject: Minutes of the Board of Directors Regular Meeting held September 12, 2013
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Description: Type:
091213 BOD - Minutes.doc BOD Mtg Minutes 09/12/13 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
9/26/2013
RC /PH 5 -0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS REGULAR MEETING
Thursday, September 12, 2013, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The September 12, 2013 Regular Meeting of the Yorba Linda Water District
Board of Directors was called to order by President Melton at 8:30 a.m. The
meeting was held in the Board Room at the District's Administration Building
located at 1717 East Miraloma Avenue in Placentia, California 92870.
2. PLEDGE OF ALLEGIANCE
President Melton led the pledge
3. ROLL CALL
4.
niPFC:TOWR PPFSFNT
ra a01 kN
ALSO PRESENT
Gene Hernandez, Councilmember, City of Yorba Linda
Art Kidman, Partner, Kidman Law LLP
Eddy Beltran, Senior Counsel, Kidman Law LLP
Daniel Mole, Chair, YLWD Citizens Advisory Committee
'911k MR
ADDITIONS /DELETIONS TO THE AGENDA
Mr. Conklin requested to add the following item to the agenda as there was a
need to take immediate action on this item and the need for action came to staff's
attention subsequent to the agenda being posted.
9.4. Approval of Sole- Source Professional Services Agreement for Land
Surveying Services
Recommendation. That the Board of Directors authorize approval
of a sole- source Professional Services Agreement with Johnson -
Frank & Associates, Inc., for professional land surveying and
mapping services for a total fee not to exceed $12,000 for
preparation of OCWD Annexation Area legal description and
exhibit, as necessary for submittal and processing through the
County Surveyor and LAFCO.
1
Director Beverage made a motion, seconded by Director Kiley, to add Item No.
9.4. to the agenda. Motion carried 5 -0.
5. PUBLIC COMMENTS
None.
The following items were taken out of order.
7. COMMITTEE REPORTS
7.1. Citizens Advisory Committee
(Beverage)
■ Minutes of the meeting held August 26, 2013 at 8:30 a.m. were
provided in the agenda packet. Mr. Mole addressed the Board and
provided a report regarding matters discussed during the meeting
including a presentation regarding the Water Emergency Response
Organization of Orange County (WEROC), the District's request for
annexation to OCWD, and the recently formed OCWD Desalination
Citizens Advisory Committee (CAC). Mr. Mole stated that he and 3
other YLWD CAC members had applied to serve on OCWD's
Desalination CAC. Mr. Conklin noted that a total of 61 applications
had been received for this 20- member committee and that
appointments are scheduled to be made at the end of the month.
IVII. %aU11r\llll IIIllUUUIiGU IVII. IVIQII.IUI1C1UU QIIU PIUVIUGU 11IG UVQIU VVIL11 QII
overview of his work with the District and the requirements of the
certification program. Mr. Conklin then presented Mr. Maldonado with a
plaque commemorating his completion of this program.
Mr. Maldonado left the meeting at this time.
8. CONSENT CALENDAR
Director Collett made a motion, seconded by Director Kiley, to approve the
Consent Calendar. Director Collett abstained from voting on the Credit Card
Summary included in Item No. 8.4. as he has a financial interest with one of the
listed vendors. Motion carried 5 -0.
8.1. Minutes of the Board of Directors Workshop Meeting held August 19, 2013
Recommendation. That the Board of Directors approve the minutes as
presented.
2
0
8.2. Minutes of the Board of Directors Regular Meeting held August 22, 2013
Recommendation. That the Board of Directors approve the minutes as
presented.
8.3. Minutes of the Board of Directors Special Meeting held August 29, 2013
Recommendation. That the Board of Directors approve the minutes as
presented.
8.4. Payments of Bills, Refunds and Wire Transfers
IAHW
Recommendation. That the Board of Directors ratify and authorize
disbursements in the amount of $1,821,226.84.
8.5. Terms and Conditions for Water and Sewer Service with Shapell Homes
for Tract 16208
Recommendation. That the Board of Directors approve the Terms and
ACTION CALENDAR
9.1. Claim filed by Cozen O'Connor on behalf of Tenet Healthcare Corporation
Mr. Conklin stated that the District had received a claim from the
Placentia -Linda Hospital for damage that occurred in July 2013. Mrs.
Knight explained that ACWA/JPIA is aware of the claim and has
recommended that the District reject it and refer it to ACWA /JPIA for
further handling. Director Collett stated that the Personnel -Risk
Management Committee reviewed the claim at its August meeting and
agreed with this recommendation.
Director Hawkins made a motion, seconded by Director Collett, to reject
the claim and refer it to ACWA/JPIA. Motion carried 5 -0.
3
9.2. ACWA Election of Region 10 Board for 2014 -2015 Term
Mr. Conklin explained that ACWA had requested nominations for its
upcoming Board election. The District has the option to cast its vote for a
slate of individuals recommended by ACWA's Region 10 Nominating
Committee or to vote for individual candidates for the positions of Chair,
Vice Chair, and up to 5 Board members. The Executive- Administrative-
Organizational Committee discussed this matter at its most recent meeting
and did not provide a recommendation. Following brief discussion, the
Board determined to cast the District's vote for the following individual
candidates:
Am
Chair: Larry McKenney, Moulton Niguel Water District
Vice Chair: DeAna Verbeke, Helix Water District
Board Members: Dave Draper, Rincon del Diablo Municipal Water District
Cathy Green, Orange County Water District
Richard Vasquez, Vista Irrigation District
Director Beverage made a motion, seconded by Director Kiley, to vote for
Larry McKenney as candidate for Chair, DeAna Verbeke as candidate for
Vice Chair, and Dave Draper, Cathy Green, and Richard Vasquez as
candidates for Board Members in the ACWA Region 10 Board election for
Director Beverage made a motion, seconded by Director Hawkins, to
authorize approval of a sole- source Professional Services Agreement with
Johnson -Frank & Associates, Inc., for professional land surveying and
mapping services for a total fee not to exceed $12,000 for preparation of
OCWD Annexation Area legal description and exhibit, as necessary for
submittal and processing through the County Surveyor and LAFCO.
Motion carried 5 -0.
12
10.
11.
DISCUSSION ITEMS
10.1. Consider Rescheduling Board of Directors Regular Meetings on Thursday,
November 28, 2013 and Thursday, December 26, 2013
Following brief discussion, the Board decided to reschedule these
meetings to Wednesday, November 27, 2013 at 8:30 a.m. and
Monday, December 23, 2013 at 8:30 a.m. respectively.
Mr. Conklin further reported that the final EIR for the OCWD annexation
was released on September 5, 2013. This document and other related
documents were provided to the OCWD Water Issues Committee and the
full OCWD Board for review on September 11, 2013. The EIR is
scheduled to be reviewed a second time at the OCWD Board meeting
scheduled September 18, 2013. OCWD is still on schedule for bringing
the final EIR and annexation agreements forward for consideration by their
Board on October 2, 2013.
Mr. Conklin then reported that construction continues on schedule for the
2012 Pipeline Replacement Project and the Yorba Linda Booster Pump
Station Project. A bid opening for the drilling of Well 21 is scheduled
September 19, 2013 and proposals for engineering services for the
equipping of this well will be received September 17, 2013. Mr. Conklin
then asked Mr. DeCriscio to report on recent activities in the Operations
department.
5
Mr. DeCriscio stated that the valve job on Sumac Ridge Drive had been
completed and concrete will lain be shortly. Crews will soon be working to
reline 8 manholes in the eastern service area, 6 of which are in the Hidden
Hills area. The District also has a team participating in a pipe- tapping
competition during OCWA's annual exhibition on September 18, 2013. A
total of 6 staff members from Operations will be in attendance.
Mr. Conklin noted that a sample of various District promotional items had
12.1. Executive - Administrative - Organizational Committee
(Melton /Kiley)
12.2.
Minutes of the meeting held August 20, 2013 at 4:00 p.m. were
provided in the agenda packet.
IM
Next meeting is scheduled to be held September 17, 2013 at 4:00
p.m.
Finance - Accounting Committee
(Hawkins /Melton)
■ Minutes of the meeting held August 26, 2013 at 12:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held September 16, 2013 at 12:00
p.m.
12.3. Personnel -Risk Management Committee
(Collett /Beverage)
■ Minutes of the meeting held August 13, 2013 at 4:00 p.m. were
provided in the agenda packet.
D
■ Minutes of the meeting held September 10, 2013 at 4:00 p.m. will
be provided at the next regular Board meeting.
■ Next meeting is scheduled to be held October 8, 2013 at 4:00 p.m.
12.4. Planning- Engineering- Operations Committee
(Kiley /Hawkins)
■ Minutes of the meeting held September 3, 2013 at 12:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held October 7, 2013 at 12:00 p.m.
12.5. Public Affairs - Communications - Technology Committee
(Beverage /Collett)
EMEN&L, No
12.6. Organizational and Efficiency Study Ad Hoc Committee
(Beverage /Hawkins) IM
■ Next meeting to be scheduled. Director Beverage reminded the
Board that a workshop meeting to review a draft of the study had
been scheduled for October 3, 2013 at 9:00 a.m.
12.7. YLWD -City of Placentia Joint Agency Committee
(Melton /Hawkins)
IV Next meeting to be scheduled.
12.8. YLWD -City of Yorba Linda Joint Agency Committee
(Kiley /Beverage)
■ Minutes of the meeting held August 21, 2013 at 6:00 p.m. were
provided in the agenda packet.
■ Next meeting is scheduled to be held October 16, 2013 at 6:00 p.m.
12.9. YLWD - MWDOC -OCWD Joint Agency Committee
(Beverage /Melton)
■ Next meeting is scheduled to be held September 24, 2013 at 4:00
p.m.
7
13. INTERGOVERNMENTAL MEETINGS
13.1. YL Planning Commission — August 28, 2013 (Hawkins)
Director Hawkins attended and did not have any District related business
to report.
15. CONFERENCES, SEMINARS, AND SPECIAL EVENTS
15.1. MWD /MWDOC Inspection Trip of the A.D. Edmonston Pumping Plant —
September 20, 2013
President Melton stated that he was planning to attend this event.
Director Collett made a motion, seconded by Director Hawkins, to
authorize Director attendance at this event if desired. Motion carried 5 -0.
9
16. CLOSED SESSION
The meeting was adjourned to Closed Session at 9:24 a.m. All Directors were
present. Also present were Mrs. Knight and Messrs. Conklin, Kidman and
Beltran.
16.1. Conference with Legal Counsel — Pending Litigation
Pursuant to Subdivision (a) of Section 54956.9 of the California
Government Code
Name of Case: ACWA/JPIA, et al vs. Insurance Company of the
16.3. Conference with Legal Counsel — Anticipated Litigation
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) of Section 54956.9 of the California Government Code
Related to line break at 1301 North Rose Drive, Placentia CA 92870.
Number of Potential Cases: One
Number of Potential Cases: One
Mr. Conklin departed from the Closed Session prior to discussion of Item No.
16.5.
16.5. Public Employment
Pursuant to Section 54957 of the California Government Code
Title: General Manager
The Board reconvened in Open Session at 11:25 a.m. President Melton
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
9
17. ADJOURNMENT
17.1. The meeting was adjourned at 11:25 a.m. The next Regular Board of
Directors Meeting will be held Thursday, September 26, 2013 at 8:30 a.m.
Steven R. Conklin
Board Secretary
10
ITEM NO. 6.2
AGENDA REPORT
Meeting Date: September 26, 2013
Subject: Minutes of the Board of Directors Special Meeting held September 19, 2013
STAFF RECOMMENDATION:
That the Board of Directors approve the minutes as presented.
ATTACHMENTS:
Description: Type:
091913 BOD - Minutes.doc BOD Mtg Minutes 09/19/13 Minutes
Approved by the Board of Directors of the
Yorba Linda Water District
9/26/2013
RC /PH 5 -0
MINUTES OF THE
YORBA LINDA WATER DISTRICT
BOARD OF DIRECTORS SPECIAL MEETING
Thursday, September 19, 2013, 8:30 a.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
PA
K�
4.
5.
91
The September 19, 2013 Yorba Linda Water District Board of Directors Special
Meeting was called to order by President Melton at 8:30 a.m. The meeting was
held in the Board Room at the District's Administration Building located at 1717
East Miraloma Avenue in Placentia, California 92870.
PLEDGE OF ALLEGIANCE
President Melton led the pledge
ROLL CALL
PUBLIC COMP
None.
CLOSED SESSION
The meeting was adjourned to Closed Session at 8:30 a.m
present. Also present was Mrs. Knight.
All Directors were
5.1. Public Employment
Pursuant to Section 54957 of the California Government Code
Title: General Manager
The Board reconvened in Open Session at 9:25 a.m. President Melton
announced that no action was taken during Closed Session that was required to
be reported under the Brown Act.
ADJOURNMENT
6.1. The meeting was adjourned at 9:25 a.m. The next Regular Board of
Directors Meeting will be held Thursday, September 26, 2013 at 8:30 a.m.
Gina Knight
Human Resources and Risk Manager
1
ITEM NO. 6.3
AGENDA REPORT
Meeting Date: September 26, 2013 Budgeted: Yes
To: Board of Directors Cost Estimate: $2,979,089
Funding Source: All Funds
From: Steve Conklin, Acting General Account No: N/A
Manager
Job No: N/A
Presented By: Delia Lugo, Acting Finance Dept: Finance
Manager
Reviewed by Legal: N/A
Prepared By: Charmaine Holland, Acting CEQA Compliance: N/A
Accounting Asst I
Subject: Payments of Bills, Refunds, and Wire Transfers
SUMMARY:
Section 31302 of the California Water Code says the District shall pay demands made against it
when they have been approved by the Board of Directors. Pursuant to law, staff is hereby
submitting the list of disbursements for the Board of Directors' approval.
STAFF RECOMMENDATION:
That the Board of Directors ratify and authorize disbursements in the amount of $2,979.089.67.
DISCUSSION:
The wire and major items on this disbursement list are as follows:
A wire of $1,835,684.41 to US Bank for 2008 and 2012 Certificates of Participation interest and
principal; a check of $228,600.00 to ACWA/JPIA for 2013 -2014 General Liability premium; a check
of $93,179.51 to TBU Inc. for 2012 Waterline Phase II; a check of $194,992.11 to Environmental
Construction Inc. for Yorba Linda Blvd Booster Pump Station; and, a check of $96,197.19 to
ACWA /JPIA for October health benefit premium. The balance of $292,898.47 is routine invoices.
The Accounts Payable check register total is $2,741,551.69; Payroll No. :19 total is $237,537.98;
and, the disbursements of this agenda report are $2,979,089.67. A summary of the checks is
attached.
STRATEGIC PLAN:
FR 1 -F: Continue to Record and Report the Fairly Stated Financial Activities of the District in a
Timely and Transparent Manner to the Board of Directors and Member Agencies
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors approves bills, refunds and wire transfers semi - monthly.
ATTACHMENTS:
Name
CkReq 9.26.13.xls
13 -CS 9.26.13.doc
CC Summary 92613.xls
Approved by the Board of Directors of the
Yorba Linda Water District
9/26/2013
RC /PH 5 -0
Description: Type:
Check Register 9/26/13 Backup Material
Cap Sheet Backup Material
Credit Card Summary Backup Material
Yorba Linda Water District
Check Register
For Checks Dated: 9/13/2013 thru 9/26/2013
Check No.
Date
Vendor Name
Amount
Description
62080
09/26/2013
4 Imprint Inc
15,067.65
YLWD PROMOTIONAL ITEMS
62012
09/26/2013
ACWA /JPIA
96,197.19
HEALTH PREMIUM OCT 2013
62084
09/26/2013
ACWA /JPIA
228,600.00
JPIA PREM 13 -14 LIAB /AUTO
62013
09/26/2013
Alternative Hose Inc.
487.46
HOSE ASSEMBLY & WASH GUN
62014
09/26/2013
Apollo Technologies Inc.
430.00
WTR TREATMENT
62015
09/26/2013
Aramark
1,271.71
UNIFORMS
62026
09/26/2013
ARC
21.20
PLANWELL DATA NTWK
62016
09/26/2013
Bee Busters, Inc
150.00
SCOUT TRTMT APPL
62009
09/26/2013
BEVERLY B HALLSTED
122.07
CUST REFUND
62018
09/26/2013
CalCard US Bank
11,103.62
VISA PAYMENT
62017
09/26/2013
Calolympic Safety Co.
393.75
CALIBRATION TEST & REPAIR
62019
09/26/2013
CDW Government, Inc
722.82
HP LASER PGSHANDLE BOND
62020
09/26/2013
Centa Corporation
793.98
RADIAL BEARING
62028
09/26/2013
CHRIS SHI
37.87
CUSTOMER REFUND
62021
09/26/2013
City Of Anaheim
35,137.56
ELECTRIC USAGE 7/12 -812
62022
09/26/2013
City Of Placentia
9,796.08
SEWER FEE'S AUGUST 13
62023
09/26/2013
CNA Surety
350.00
HONESTY BOND - CONKLIN
62024
09/26/2013
Coastal Ignition & Controls
10,852.84
MINI QUICK LID
62025
09/26/2013
Coastline Equipment
35.45
PARTS FOR UNIT #145
62045
09/26/2013
Costco Online
88.41
ALL HANDS MEETING SUPPLIES
62029
09/26/2013
Culver Company
4,052.05
YLWD LOGO PENCIL W /ERASERS
62010
09/26/2013
DAN BROWN
22.22
CUSTOMER REFUND
62030
09/26/2013
Delta Wye Electric, Inc.
3,248.00
TROUBLESHOOT BOOSTER PUMP
62031
09/26/2013
Derek Nguyen
688.45
TRMT OPER CERT RENEWAL
62032
09/26/2013
Don Wolf & Associates Inc.
1,502.95
REPAIR EMISSION
62033
09/26/2013
Eisel Enterprises, Inc.
428.22
CONCRETE COVERS
62034
09/26/2013
Elite Equipment Inc
682.05
ASPHALT CUTTER
62035
09/26/2013
Employment Development Department
891.55
STATE DISABILITY INS.6/2013
62036
09/26/2013
Environmental Construction Inc
194,992.11
BOOTERS PUMP STATION
62044
09/26/2013
Environmental Equipment Supply
349.80
REPAIR CAR WASH
62037
09/26/2013
Equarius Waterworks
3,257.75
METERS
62038
09/26/2013
EyeMed
1,273.76
VISION PLAN SEPTEMBER 2013
62039
09/26/2013
Flex Advantage
108.00
FLEX PROCESSING FEES
62040
09/26/2013
Fry's Electronics
279.66
STAINLESS STEEL DOOR
62041
09/26/2013
G.M. Sager Construction Co., Inc.
25,600.00
PAVING REPAIR
62042
09/26/2013
Grandpoint Bank
10,262.74
BOOTERS PUMP STATION
62043
09/26/2013
Graybar Electric Co
214.37
SLOT BACKPLANE FOR WELL 5
62046
09/26/2013
Infosend Inc.
3,712.56
AUG MTHLY MAINTENANCE
62047
09/26/2013
Innovyze
1,200.00
1 YR MAINTENANCE RENEWAL
62050
09/26/2013
J & S Construction
8,160.00
CONCRETE REP LA CASITA /NIANTIC
62048
09/26/2013
Jackson's Auto Supply - Napa
393.65
AIR & OIL FILTERS
62049
09/26/2013
John Bogosian
402.18
AIR COUPLER & WRENCH
62051
09/26/2013
Kidman Law
34,904.50
GENERAL LEGAL SVC
62052
09/26/2013
Liebert Cassidy Whitmore
8,598.20
GENERAL LEGAL MATTERS
62053
09/26/2013
Marina Landscape, Inc
9,888.90 QTRLY MAINTENANCE AUG 2013
62054
09/26/2013
Mc Fadden -Dale Hardware
682.47 SEPT PURCHASE
62055
09/26/2013
Nickey Kard Lock Inc
4,922.25 FUEL FOR AUG 30, 2013
62056
09/26/2013
O.C. Driveline
801.62 UJOINT FOR WELL 18
62057
09/26/2013
One Source Distributors, LLC
96.39 LIMIT LEVER SWITCH
62058
09/26/2013
Orange County - I W M D
4,712.72 REFUSE DISPOSAL AUG 13
62059
09/26/2013
Orange County - Tax Collector
35.00 PERMIT 4831 CARTLEN DR
62060
09/26/2013
Orange County Water Assn
250.00 OCWA OPERATOR COMPETITION
62061
09/26/2013
Orvac Electronics
512.31 ORVAC SUPPLIES
62062
09/26/2013
Powerstride Battery
385.81 GROUP BATTERY
62063
09/26/2013
Praxair Distribution
273.34 CYLINDER RENTALS
62065
09/26/2013
R J Services, Inc
540.80 TROUBLESHOOT BOOSTER PUMP
62064
09/26/2013
R &D Business Interiors
139.18 YLWD BOTTLED WATER
62066
09/26/2013
RMJ Technologies
19,454.40 1 YR MONITORING SVC FOR UNITS
62027
09/26/2013
SAFEGAURD PROPERTIES
68.05 CUSTOMER REFUND
62067
09/26/2013
SC Prime Source Inc.
4,800.00 SEPT 1 -30 JANITORIAL SVC
62068
09/26/2013
Selman Chevrolet Company
102.02 OIL PRESSURE UNIT 144
62011
09/26/2013
SHELLY DAWSON
139.28 CUSTOMER REFUND
62069
09/26/2013
Shred -It USA Inc
88.70 SHREDDING SVC
62070
09/26/2013
SHRM
180.00 MEMBERSHIP 11/13 -10/14
62071
09/26/2013
South Coast AQMD
434.94 FY 13 -14 EMISSIONS
62072
09/26/2013
Southern Calif Edison Co.
3,200.00 SVC FEE FOR ARC STUDY
W92613AA
09/26/2013
Southern Calif Edison Co.
6,118.18 PLUMOSA DR LOC
62073
09/26/2013
Southern Calif Gas Co.
23,480.85 GAS SVC AUG 2013
62076
09/26/2013
St.Jude Hospital Yorba Linda
465.00 PHYSICAL EXAM
62074
09/26/2013
Staples Business Advantage
353.68 OFFICE SUPPLIES
62075
09/26/2013
Steven Engineering
4,925.30 PHOENIX SWITCH
62077
09/26/2013
TBU Inc
93,179.51 2012 WATERLINE PHASE
62078
09/26/2013
Townsend Public Affairs, Inc.
5,000.00 CONSULTING SVC SEPT '13
W92613
09/26/2013
U S Bank
1,835,684.41 2008 & 2012 INTEREST /PRINCIPAL
62079
09/26/2013
Underground Service Alert
300.00 NEW TICKT CHARGES
62081
09/26/2013
Walters Wholesale Electric Co.
786.04 BK MONT PANEL FOR PLC CABINET
62082
09/26/2013
Western Highway Products, Inc.
2,533.40 100 TRAFFIC CONES
62083
09/26/2013
Zep Manufacturing
132.71 DRAIN SOLVENT
Total
2,741,551.69
September 26, 2013
CHECK NUMBERS:
Computer Checks 62009 -62084 $ 899,749.10
WIRES:
W92613 US BANK $ 1, 835, 684.41
W92613AA Southern Calif. Edison $ 6,118.18
$ 1, 841, 802.59
TOTAL OF CHECKS AND WIRES
PAYROLL NO. :19
Direct Deposits $ 151,559.69
Third Party Checks 5670 -5678 $ 44,669.60
Payroll Taxes $ 41,308.69
TOTAL OF PAYROLL
$ 2,741,551.69
$ 237,537.98
DISBURSEMENT TOTAL: $ 2,979,089.67
------------------------------------------------------------------
------------------------------------------------------------------
APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD
MEETING OF SEPTEMBER 26, 2013
------------------------------------------------------------------
------------------------------------------------------------------
Date
Vendor Name
08/21/13
Home Depot
08/21/13
Penton Media
08/21/13
Harrington Industrial
08/26/13
Harrington Industrial
08/27/13
Napa Valley Marriott
08/29/13
Fullerton Paint
09/03/13
West Coast Safety
09/03/13
Schorr Metals
09/03/13
Harrington Industrial
09/04/13
Southwest Airlines
09/05/13
Praxair
09/05/13
Praxair
09/05/13
McMaster -Carr
09/05/13
Harrington Industrial
09/05/13
Stefano's
09/09/13
Luxor
09/09/13
National Notary Assn
09/09/13
City of Anaheim
09/09/13
AWWA
09/10/13
IntelliAdmin
09/10/13
Farmer Boys
09/10/13
C.Wells
09/10/13
C.Wells
09/11/13
Doran Business Products
09/11/13
McMaster -Carr
09/11/13
Harrington Industrial
09/11/13
Harrington Industrial
09/12/13
Pacific Safety Council
09/12/13
Fullerton Paint
Cal Card Credit Card
U S Bank
08/21/2013- 09/12/13
Amount
Description
71.72
Tools /Cla -val truck
1,495.00
Registration /DevConn Conf Vega
544.61
Rebuild Kit valve parts
1,355.81
CL2 parts
169.96
Dep- Lodging /SpclDist Ldrshp Aca Melton
168.23
Marking chalk
337.55
MaxClaw /Sewer tool
33.46
Brackets /CL2 system
544.67
CL2 parts
177.80
Air /SpclDist Ldrshp Aca Melton
88.63
Welding supplies
74.80
Welding supplies
114.65
Repl /Corkscrew tips
58.21
CL2 parts Hidden Hills
41.22
Lunch /Interview panel Acct Asst 1
67.20
Dep- Lodging /DevConn Conf Vega
92.00
Dues /Insurance Renewal Alexander
1,000.00
Waterline Repl Project Insp /Admin fee dep
100.00
AWWA Conf /Contact Hrs 5 OPS
199.00
USB Disbler Pro
31.81
Lunch /Accounting Section meeting
176.58
3/4" Corps /Tapping Team
117.72
3/4" Corps /Tapping Team
89.64
Cylinder /Office chair repair
236.23
Production repair parts
130.11
CL2 parts
158.78
CL2 parts
3,398.00
COSS Training Arnado,Barmer
30.23
Rust remover
TOTAL 11,103.62
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
September 26, 2013
Board of Directors
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal
Joe Polimino, Project Engineer CEQA Compliance:
ITEM NO. 6.4
Yes
$2.6M
$2.3M
All Water Funds
101 -2700
200817B
Engineering
No
MND
Progress Payment No. 5 for the Yorba Linda Blvd Pump Station Project
Work is continuing on the construction of the Yorba Linda Blvd Pump Station Project. The project
consists of three electric motor driven vertical turbine pumps, flow control valves, a motor control
center, various yard piping and a new masonry block building.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 5 in the net amount of $194,992.11 to
ECI, Inc. for construction of the Yorba Linda Blvd Pump Station Project, Job No. 2008 -17B.
DISCUSSION:
In accordance with the contract documents, ECI Inc. submitted a request for Progress Payment No.
5, in the amount of $205,254.85 for completed work through August 31, 2013. During this period,
the contractor continued to install reinforcing bars for the concrete floor slab and poured concrete to
complete the interior floor. The contractor then began installing the block walls. They also received
and installed various size control valves for the pump station. The status of the construction contract
with ECI Inc. is as follows:
• The current contract is $1,581,179.00 and 365 calendar days starting April 1, 2013.
• If approved, Progress Payment No. 5 is $205,254.85 (13.0% of the total contract amount),
less 5% retention of $ 10,262.74 for a net payment of $194,992.11.
• If approved, total payments to date including retention will be $660,274.00 (41.8% of the total
contract amount).
• As of August 31, 2013, 153 calendar days were used (42.0% of the contract time).
Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress
Payment No. 5 is attached for your reference.
PRIOR RELEVANT BOARD ACTION(S):
On December 20, 2012, the Board of Directors authorized the President and Secretary to execute a
construction agreement between Environmental Construction, Inc. (ECI), and the Yorba Linda
Water District for the Construction of the Yorba Linda Blvd Pump Station Project in the amount of
$1,581,179.00. The Board of Directors has approved four progress payments to date, the last of
which was approved on August 22, 2013.
ATTACHMENTS:
Description:
Type:
Progress Pay Request No. 5 for the Yorba Linda Blvd.
ECI YL Blvd. PS Progress Pay Request 5.pdf Backup Material
Pump Station Project
Approved by the Board of Directors of the
Yorba Linda Water District
9/26/2013
RC /PH 5 -0
YORBA LINDA WATER DISTRICT
PROGRESS PAY REPORT
PROJECT Yorba Linda Blvd. Pump Station PROGRESS PAY REQUEST NO. 005
LOCATION Yorba Linda, CA PROJECT NO. 200817B PAGE 1 OF 1 PAGES
CONTRACTOR Environmental Construction Inc. DATE 9/5/13
ORIGINAL CONTRACT AMOUNT: $ 1,581,179.00
AUTHORIZED CHANGE ORDERS: $ -
REVISED CONTRACT AMOUNT: $ 1,581,179.00
PROGRESS PAY ESTIMATE FOR PERIOD
VALUE OF WORK COMPLETED
CHANGE ORDER WORK COMPLETED
TOTAL VALUE OF WORK COMPLETED
LESS RETENTION 5%
LESS OTHER DEDUCTIONS
NET EARNED TO DATE
LESS AMOUNT PREVIOUSLY PAID
BALANCE DUE THIS ESTIMATE
NOTICE TO PROCEED
COMPLETION TIME
APPROVED TIME EXTENSIONS
TOTAL CONTRACT TIME
TIME EXPENDED TO DATE
TIME REMAINING
REQUESTED BY:
RECOMMENDED:
August 1, 2013 TO Augusi
PREVIOUS THIS MONTH
$ 455,019.15 $ 205,254.85 $
$ 455,019.15 $ 205,254.85 $
$ 432,268.19 $ 194,992.11 $
Electronic Wire Fees
$
April 1, 2013
365
CALENDAR DAYS
0
CALENDAR DAYS
365
CALENDAR DAYS
153
CALENDAR DAYS
2121
CALENDAR DAYS
31, 2013
TO DATE
660,274.00
660,274.00
627,260.30
627,260.30
432,268.19
194.992.11
APPROVED BY: DATE:
Steve Conklin, Engineering Manager, YLWD
DATE: I
Mike Doma i, roject Manager, ECI Inc.
DATE: / J
Joe Polimino, Project Engineer, YLWD
APPROVED BY: DATE:
Steve Conklin, Engineering Manager, YLWD
ITEM NO. 6.5
AGENDA REPORT
Meeting Date: September 26, 2013 Budgeted: Yes
Total Budget: $1.12 M
To: Board of Directors Cost Estimate: 1.5 M
Funding Source: Water Capital
Reserves
From: Steve Conklin, Acting General Account No: 101 -2700
Manager
Job No: 2011 -20
Presented By: Steve Conklin, Acting General Dept: Engineering
Manager
Reviewed by Legal: No
Prepared By: Joe Polimino, Project Engineer CEQA Compliance: Exempt
Subject: Progress Payment No. 7 for the 2012 Waterline Replacement Project, Phase II
SUMMARY:
Work continues on construction of the 2012 Waterline Replacement Project, Phase II. The project
consists of replacing old waterlines and appurtenances in seven locations, ranging from 200 to
3,000 feet, with a total replacement length of approximately 6,700 feet.
STAFF RECOMMENDATION:
That the Board of Directors approve Progress Payment No. 7 in the net amount of $93,179.51 to
TBU, Inc. for construction of the 2012 Waterline Replacement Project, Phase II, Job No. 2011 -20.
DISCUSSION:
In accordance with the contract documents, TBU Inc. submitted a request for Progress Payment
No. 7, in the amount of $98,083.70 for completed work through August 31, 2013. During this period,
the contractor mobilized to Cresthill Drive, demolished and removed the existing facilities, then
continued to set the new vault and install all of the piping, valves and appurtenances. They also
backfilled the completed vault and base paved the area. The status of the construction contract with
TBU Inc. is as follows:
• The current contract is $1,407,553.92 and 370 calendar days starting February 1, 2013
(including Change Orders No. 1 and No. 2, which added $48,253.81 and 0 days).
• If approved, Progress Payment No. 7 is $98,083.70 (7.0% of the total contract amount), less
5% retention of $4,904.19 for a net payment of $93,179.51.
• If approved, total payments to date including retention will be $1,111,853.91 (79.0% of the
total contract amount).
• As of August 31, 2013, 212 calendar days were used (57.3% of the contract time).
Staff reviewed the contractor's progress payment and recommend approval. A copy of Progress
Payment No. 7 is attached for your reference.
STRATEGIC PLAN:
SR 3 -A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011 -2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
The Board authorized the President and Secretary to execute a construction agreement in the
amount of $1,359,300.11 for the 2012 Waterline Replacement Project, Phase II with TBU Inc., on
November 21, 2012. The Board has approved six progress payments to date for this project, the
last of which was approved on August 8, 2013.
ATTACHMENTS:
Description: Type:
TBU Phase II Waterline Progress Pay Request 7.pdf TBU PPR 7 Phase II Waterline Project Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
9/26/2013
RC /PH 5 -0
YORBA LINDA WATER DISTRICT
PROGRESS PAY REPORT
PROJECT 2012 Waterline Replacement, Phase II PROGRESS PAY REQUEST NO. 007
LOCATION Yorba Linda, CA PROJECT NO. 201120 PAGE 1 OF 1 PAGES
CONTRACTOR TBU Inc. DATE 9/5/13
ORIGINAL CONTRACT AMOUNT: $ 1,359,300.11
AUTHORIZED CHANGE ORDERS: $ 48,253.81
REVISED CONTRACT AMOUNT: $ 1,407,553.92
PROGRESS PAY ESTIMATE FOR PERIOD August 1, 2013 TO Au us'
PREVIOUS THIS MONTH
VALUE OF WORK COMPLETED $ 981,500.00 $ 82,100.10 $
CHANGE ORDER WORK COMPLETED $ 32,27021 $ 15,983.60 $
TOTAL VALUE OF WORK COMPLETED $ 1,013,770.21 $ 98,083.70 $
LESS RETENTION 5% $ 963,081.70 $ 93,179.51 $
LESS OTHER DEDUCTIONS Electronic Wire Fees
NET EARNED TO DATE $
LESS AMOUNT PREVIOUSLY PAID $
BALANCE DUE THIS ESTIMATE a-
NOTICE TO PROCEED
COMPLETION TIME
APPROVED TIME EXTENSIONS
TOTAL CONTRACT TIME
TIME EXPENDED TO DATE
TIME REMAINING
REQUESTED BY:
RECOMMENDED:
February 1, 2013
370
CALENDAR DAYS
0
CALENDAR DAYS
370
CALENDAR DAYS
212
CALENDAR DAYS
158
CALENDAR DAYS
VfD / I
Nh n, Vice President, TBU Inc
1 !%p - f'c°9 idtt
er
X - -
Polimino, Project Engineer,
31,2013
TO DATE
1,063,600.10
1,111,853.91
1.056.261.21
1,056,261.21
963,081.70
93,179.51
DATE: 1 ®I 1 e,
DATE: �Q
APPROVED BY: DATE:
Steve Conklin, Engineering Manager, YLWD
Meeting Date:
To:
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
ITEM NO. 7.1
AGENDA REPORT
September 26, 2013
Board of Directors
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General Dept: Administration
Manager
Reviewed by Legal: No
Steve Conklin, Acting General
Manager
Letter of Support for Permit for Poseidon Desal Project
The Seawater Desalination Working Group at MWDOC, of which YLWD is a member, is preparing
to send a letter to the California Coastal Commission requesting that the Commission vote to
approve the Coastal Development Permit for the Huntington Beach Seawater Desalination Facility.
Board authorization is requested for the Acting General Manager to sign the letter of support as the
representative of YLWD.
STAFF RECOMMENDATION:
That the Board of Directors authorize the Acting General Manager to sign the letter from the
Working Group to the Coastal Commission as the representative of YLWD.
COMMITTEE RECOMMENDATION:
This item was discussed at the Executive - Administrative - Organizational Committee meeting on
September 17, 2013.
DISCUSSION:
The attached draft letter to the Coastal Commission, dated September 19, 2013, was reviewed and
discussed at the September 19 Seawater Desalination Working Group meeting at MWDOC. A few
of the Working Group representatives indicated that their agencies would not be able to be included
in the letter as a supporter of the permit request, for various reasons. Thereafter, it was decided to
redraft the letter and to have each agency of the Working Group that supports the permit have its
authorized representative sign the letter.
Note that MWDOC staff is preparing a new draft letter and will distribute it to all members of the
Working Group by September 23, 2013. As such, it is anticipated that a new draft letter, with similar
content to the attached, will be provided to the Board on September 26 for review and
consideration. The permit request is scheduled to be considered by the Coastal Commission on
November 13 or 14, 2013.
ATTACHMENTS:
Name: Description: Type:
Letter - Desal Working Group DRAFT.doc Letter of Support Backup Material
Letter - Desal Working Group DRAFT v4.pdf
Approved by the Board of Directors of the
Yorba Linda Water District
9/26/2013
MB /RC 5 -0
Backup Material Distributed Less Than 72 Hours Prior to
the Meeting
Backup Material
1:.
* *Coastal Commission staff has received a copy of this communication **
September 19, 2013
Ms. Mary K. Shallenberger
Chair
California Coastal Commission
45 Fremont Street
San Francisco, CA 94105 -2219
Re: Huntington Beach Seawater Desalination Facility — APPROVE
Dear Chair Shallenberger:
On behalf of the Orange County Seawater Desalination Working Group ( "Working Group "), I
respectfully request the California Coastal Commission approve Coastal Development Permit No.
E 06 -007 for the Huntington Beach Seawater Desalination Facility ( "Facility ").
The Municipal Water District of Orange County ( "MWDOC ") is the County's water resources
planning agency and the wholesale provider of imported water, and we serve as the facilitator to
the Working Group, which is comprised of nineteen Orange County water agencies including the
water districts of Mesa, El Toro, Irvine Ranch, Laguna Beach County, Moulton Niguel, Santa
Margarita, South Coast, Trabuco Canyon and Yorba Linda; the Golden State Water Company; and
the cities of Newport Beach, Huntington Beach, Orange, Fountain Valley, Seal Beach and
Westminster. The Working Group also includes the Orange County Water District and the
Metropolitan Water District of Southern California member - agency cities of Anaheim and Santa
Ana.
The Working Group has collectively coordinated with Poseidon Water for several years on the
contractual terms and institutional arrangements necessary to supply a new source of drinking
water throughout Orange County. While each member of the Working Group has its own unique
interest in the Facility, we all share the common goal of diversifying our water supply and
reducing our demand for imported water.
On average, Orange County must import 50% of its water supply - which comes from the
Sacramento San Joaquin Bay Delta supplying the State Water Project and the Colorado River -
while some members of the Working Group in south Orange County are almost 100% dependent
on imported water. Currently, these sources of water are encountering a number of challenges that
impact the reliability of these supplies of water. Over the last few years, regulatory restrictions and
below average precipitation have affected State Water Project deliveries via the Bay - Delta. The
Colorado River Basin is not improving with the continuation of a long -term drought which has
decreased storage capacity in both Lake Mead and in Lake Powell.
1:.
Understanding the importance of improving the County's reliability with a new local water supply,
the Working Group continues to evaluate the Facility to determine the most efficient public - private
partnership to cost effectively integrate desalinated water into the County's water systems. In fact,
within MWDOC's Regional Urban Water Management Plan we identify seawater Desalination, in
particular the Huntington Beach Seawater Desalination Facility, as an important component in
diversifying the County's future water supply and reducing demand on imported water. Once
completed, the Facility will produce 56,000 acre feet per year of local drinking water, enough to
supply 300,000 Orange County residents. We anticipate the collective demand from our agencies
will utilize the full yield of the Facility.
In 2007 the Coastal Commission approved a similar large -scale desalination plant in San Diego
County. We note that every permitting agency has approved the Huntington Beach Facility after
determining it can be built and operated in compliance with applicable local, state and federal
environmental regulations.
In order for members of the Working Group to enter into a private public partnership with
Poseidon Water it is essential the Coastal Commission bring the project's rigorous permitting
process to a close. We encourage you to do so this fall when the Commission is scheduled to
consider the Huntington Beach seawater desalination facility's coastal development permit.
Sincerely,
Robert Hunter,
General Manager
cc:
Mr. Steve Kinsey, Vice Chair, California Coastal Commission
Ms. Danya Bochco, Commissioner, California Coastal Commission
Mr. Brian Brennan, Commissioner, California Coastal Commission
Mr. Robert Garcia, Commissioner, California Coastal Commission
Ms. Carole Groom, Commissioner, California Coastal Commission
Ms. Martha McClure, Commissioner, California Coastal Commission
Ms. Wendy Mitchell, Commissioner, California Coastal Commission
Mr. Mark Vargas, Commissioner, California Coastal Commission
Ms. Jana Zimmer, Commissioner, California Coastal Commission
The Hon. Jerry Brown, Governor, State of California
The Hon. Darrell Steinberg, State Senate Pro Tem, State of California
The Hon. John Perez, Speaker of the Assembly, State of California
Ms. Janelle Beland, Natural Resources Agency
Mr. Charles Lester, Executive Director, California Coastal Commission
Mr. Tom Luster, Environmental Scientist, California Coastal Commission
Mr. Scott Maloni, Poseidon Water
Orange County Seawater Desalination Working Group
01
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
REVISED DRAFT
"Coastal Commission staff has received a copy of this communication"
September 27, 2013
Ms. Mary K. Shallenberger
Chair
California Coastal Commission
45 Fremont Street
San Francisco, CA 94105 -2219
Re: Huntington Beach Seawater Desalination Facility — APPROVE PERMIT
Dear Chair Shallenberger:
On behalf of the undersign water agencies in Orange County, we respectfully request the
California Coastal Commission approve Coastal Development Permit No. E 06 -007 for the
Huntington Beach Seawater Desalination Facility ( "Facility ").
The Municipal Water District of Orange County ( "MWDOC ") is the County's water resources
planning agency and the wholesale provider of imported water, and we serve as the facilitator to a
working group of water agencies in Orange County.
The Working Group has collectively coordinated with Poseidon Water for several years on the
contractual terms and institutional arrangements necessary to supply a new source of drinking
water throughout Orange County. While each member of the Working Group has its own unique
interest in the Facility, we all share the common goal of diversifying our water supply and
reducing our demand for imported water.
On average, Orange County must import 50% of its water supply - which comes from the
Sacramento San Joaquin Bay Delta supplying the State Water Project and the Colorado River -
while some members of the Working Group in south Orange County are almost 100% dependent
on imported water. Currently, these sources of water are encountering a number of challenges that
impact the reliability of these supplies of water. Over the last couple of years regulatory
restrictions and below average precipitation have affected State Water Project deliveries via the
Bay - Delta. The Colorado River Basin has also not improved due to the continuation of a long-
term drought which has decreased storage levels in both Lake Mead and in Lake Powell.
Understanding the importance of improving the County's reliability with a new local water supply,
the Working Group continues to evaluate the Facility to determine the most efficient public - private
partnership to cost effectively integrate desalinated water into the County's water systems. In fact,
within MWDOC's Regional Urban Water Management Plan we identify seawater Desalination, in
particular the Huntington Beach Seawater Desalination Facility, as an important component in
diversifying the County's future water supply and reducing demand on imported water. Once
completed, the Facility will produce 56,000 acre feet per year of local drinking water, enough to
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
REVISED DRAFT
supply 300,000 Orange County residents. We anticipate the collective demand from our agencies
can utilize the full yield of the Facility.
In 2007 the Coastal Commission approved a similar large -scale desalination plant in San Diego
County. We note that every permitting agency has approved the Huntington Beach Facility after
determining it can be built and operated in compliance with applicable local, state and federal
environmental regulations.
In order for members of the Working Group to enter into a private public partnership with
Poseidon Water it is essential the Coastal Commission bring the project's rigorous permitting
process to a close. We encourage you to do so this fall when the Commission is scheduled to
consider the Huntington Beach seawater desalination facility's coastal development permit.
Sincerely,
Municipal Water District of Orange County
El Toro Water District
Moulton Niguel Water District
South Coast Water District
Golden State Water Company
2
Mesa Water District
Laguna Beach County Water District
Santa Margarita Water District
Trabuco Canyon Water District
Emerald Bay Service District
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Orange County Water District
City of Westminster
City of Anaheim
REVISED DRAFT
Yorba Linda Water District
City of Seal Beach
City of Santa Ana
cc:
Mr. Steve Kinsey, Vice Chair, California Coastal Commission
Ms. Danya Bochco, Commissioner, California Coastal Commission
Mr. Brian Brennan, Commissioner, California Coastal Commission
Mr. Robert Garcia, Commissioner, California Coastal Commission
Ms. Carole Groom, Commissioner, California Coastal Commission
Ms. Martha McClure, Commissioner, California Coastal Commission
Ms. Wendy Mitchell, Commissioner, California Coastal Commission
Mr. Mark Vargas, Commissioner, California Coastal Commission
Ms. Jana Zimmer, Commissioner, California Coastal Commission
The Hon. Jerry Brown, Governor, State of California
The Hon. Darrell Steinberg, State Senate Pro Tem, State of California
The Hon. John Perez, Speaker of the Assembly, State of California
Ms. Janelle Beland, Natural Resources Agency
Mr. Charles Lester, Executive Director, California Coastal Commission
Mr. Tom Luster, Environmental Scientist, California Coastal Commission
Mr. Scott Maloni, Poseidon Water
Orange County Seawater Desalination Working Group
3
ITEM NO. 7.2
AGENDA REPORT
Meeting Date: September 26, 2013 Budgeted: Yes
Total Budget: 230,000
To: Board of Directors
Funding Source: Water Operating
Fund
From: Steve Conklin, Acting General Account No: 7020 - 0690 -20
Manager
Presented By: Steve Conklin, Acting General Dept: Human
Manager Resources /Risk
Management
Reviewed by Legal: No
Prepared By: Amelia Cloonan, Human
Resources Analyst
Subject: ACWA /JPIA Auto and General Liability Program for Policy Year 10/1/2013 -
10/1 /2014
SUMMARY:
In accordance with the District's Risk Management Policy, staff is required to present all insurance
premiums to the Board of Directors for approval. Attached for the Board's review is ACWA /JPIA's
auto and general liability insurance deposit premium for the period October 1, 2013 through
September 30, 2014.
STAFF RECOMMENDATION:
That the Board of Directors approve the ACWA/JPIA Auto and General Liability Insurance deposit
premium for the policy year October 1, 2013 through September 30, 2014 in the amount of
$228,600 and continue with the Retrospective Allocation Point of $25,000.
COMMITTEE RECOMMENDATION:
The Personnel -Risk Management Committee discussed this item at its meeting held September 10,
2013.
DISCUSSION:
Each year the District receives the liability insurance premium from ACWA/JPIA for the upcoming
policy year. The deposit premium is for the period October 1, 2013 through September 30, 2014.
This year's premium is $228,600, representing a 9.4% increase from last year's, which was
$215,272. In 2012 and 2011, the District's premiums were $193,296 and $175,724, respectively.
The deposit premium is due October 1, 2013, and must be paid or postmarked by October 31, 2013
or be subject to interest charges.
In this premium year, the e -mod factor is 1.2000 whereas last year the e -mod factor was 1.3600.
JPIA calculated the e -mod using three consecutive years worth of losses. The three year period
moves each year with the earliest year dropping off and a new year coming on. Therefore, a
particular loss will affect the e -mod calculation for a total of three years. Losses below $15,000 or
the Retrospective Allocation Point (hereinafter referred to as a "deductible" or RAP), whichever is
less, are not used in the a -mod calculation. In addition, all losses are capped at $75,000. The
District's deductible is $25,000.
The deductible is that portion of the loss for which the District is ultimately responsible. It also
designates the point at which the District begins to participate in the pooled losses. When the
retrospective premium adjustment is calculated (45 months after the first coverage period), all
losses and portions of losses are deducted from the deposit premium. The remaining losses go into
the pool and are shared by all the members of the program. Each member is charged a
proportionate share of the total losses in the pool according to its deposit premium. Adjustments
continue annually thereafter until all claims in the pool for that specific policy year are closed.
Finally, if the costs are below the deposit premium, a debit is applied against the retrospective
premium adjustment fund.
The retrospective premium adjustment fund was created in 1999 to stabilize retrospective premium
adjustments and reduce or eliminate billing members for prior policy years by banking member
refunds. The funds are used to offset any amounts due to the member for the prior years. The
retrospective premium adjustment fund was established with a cap of 50% of the basic premium.
Once a member's fund balance exceeds 50% of its deposit premium, the difference is refunded to
the member. The District will not receive a refund this year.
The District has the option of increasing the deductible from $25,000 to $50,000 or $100,000. Staff
does not recommend changing the RAP, since it is extremely difficult to predict the number of future
claims that may be filed against the District and other agencies. The minimum deductible is
financially safer if an agency experiences a high frequency of losses.
The District identified $230,000 in the Fiscal Year 2013 -2014 adopted budget for the annual liability
insurance premium.
ATTACHMENTS:
Name: Description: Type:
ACWAJPIA Liability Ins.pdf Backup Material Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
9/26/2013
RK/RC 5 -0
AUTO and GENERAL LIABILITY PROGRAM
FOR POLICY YEAR 10/1/2013 - 10/112014
Member # Y002
Yorba Linda Water District
P.Q. Box 309
Yorba Linda, CA 92885 -0309
Invoice Date: 08/19/2013
DESCRIPTION-
Deposit Premium for the 1011!2013 -2014 Policy Year $228,600.00
(Due on October 1, 2013)
WILL BE DELINQUENT AND SUBJECT TO PENALTY AND INTEREST CHARGES, IF NOT
PAID OR POST MARKED BY OCTOBER 31, 2013
PLEASE MAKE CHECK PAYABLE TO:
ACWAIJOINT POWERS INSURANCE AUTHORITY
ACWAIJOINT POWERS INSURANCE AUTHORITY
LIABILITY PROGRAM
E- MOD /PREMIUM CALCULATION WORK SHEET
AT $11912013
Yorba Linda Water District
101112013 -2014 ANNUAL ESTIMATED PAYROLL: $5,896,202
LOSSES FOR PERIOD 10/1/2009 THRU 913012012
RETRO ALLOCATION POINT: $25,000
AMOUNT USED IN
CLAIMS OVER
E -MOD CALC
YEAR CLAIM 4
TOTAL LOSS
RAP
RAP (or $15,000)
(Capped at $75,000)
101112009 -2010 10 -1543
$83,558.56
$25,000
$83,558.56
$75,000.00
10/112009 -2010 11- 0006
$1,001.55
$25,000
$0.00
$0.00
101112009 -2010 11 -0613
$8,651.53
$25,000
$0.00
$0.00
101112010 -2011 12 -0468
$217.94
$25,000
$0.00
$0.00
101112010 -2011 12 -0469
$100.00
$25,000
$0.00
$0.00
101112011 -2012 12 -0622
$500.00
$25,000
$0.00
$0.00
10/112011 -2012 12 -0470
$73.71
$25,000
$0,00
$0.00
10/l/2011-2012 12 -0486
$334.82
$25,000
$0.00
$0.00
10/1/2011 -2012 12 -0485
$39,295.00
$25,000
$39,295.00
$39,295.00
1011/2011 -2012 12 -0471
$585.00
$25,000
$0.00
$0.00
101112011 -2012 12 -0499
$1,147.51
$25,000
$0.00
$0.00
101112011 -2012 12 -0576
$5,600.00
$25,000
$0.00
$0,00
101112011 -2012 12 -0578
$23,416.63
$25,000
$23,416.63
$23,416.63
101112011 -2012 12 -0777
$528.91
$25,000
$0.00
$0.00
THREE YEAR LOSS TOTAL
$165,011.16
$146,270.19
$137,711.63
EXPERIENCE MODIFICATION FORMULA
STEP 1
$2,250 + ( Payroll
x PIR Modifier x ( 7 1 Log of Payroll )
} = Basic Premium
$2,250 + ( $5,896,202
x 0.074893 x ( 7 1 15.589819 )
) _ $200,526
STEP 2
( Three Year Loss Total 1 3
) 1 Basic Premium = District Rate
( $137,712 1 3
) 1 $200,526 = 0.2289
STEP 3
District Rate 1 Average Rate =
Unweighted Modification Factor
0.228917 1 0.139458 =
1.641476
STEP 4
Square root of ( Basic Premium
I $2,000,000 ) = Credibility Factor
Square root of ( $200,526
1 $2,000,000 ) = 0.3166
STEP 5
( Credibility Factor x Unweighted Modification Factor ) + ( 7.0 - Credibility Factor ) _ E -MOD
( 0.3166 x
1.6415 } + ( 1.0 - 0.3166
) = 1.2000
DEPOSIT PREMIUM FORMULA
STEP 1
Basic Premium x E -MOD
= Gross Premium
$200,526 x 1.2000
= $240,631
STEP 2 (3 Programs = 5.00 %)
Gross Premium x Multiple Program Discount Factor = Deposit Premium + Adjustment =
Adjusted Deposit Premium
$240,631 x 0.95 = $228,600 + $0 =
$228,600
THE MINIMUM RAP FOR THE PREMIUM SHOWN ABOVE IS $25,000
YOUR CURRENT RAP IS $25,000
IF YOU WISH TO SELECT A HIGHER RAP, PLEASE CONTACT MEMBER SERVICES
"AMOUNT DERIVED BY DETERMINING THE LOWER OF THE CHOSEN RAP VS $15,000. IF'TOTAL LOSS' COLUMN EXCEEDS
THIS FIGURE THEN THE TOTAL LOSS IS ENTERED HERE.
AGENDA REPORT
Meeting Date: September 26, 2013
Subject: Finance - Accounting Committee
(Hawkins /Melton)
ATTACHMENTS:
Name:
091613 FA - Minutes.doc
ITEM NO. 9.2
• Minutes of meeting held September 16, 2013 at 12:00 p.m.
• Meeting scheduled October 28, 2013 at 12:00 p.m.
Description:
FA Mtg Minutes 09/16/13
Type:
Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
FINANCE - ACCOUNTING COMMITTEE MEETING
Monday, September 16, 2013,12:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
3.
4.
The September 16, 2013 meeting of the Yorba Linda Water District's Finance -
Accounting Committee was called to order by Director Hawkins at 12:00 p.m.
The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
ROLL CALL
COMMITTEE STAFF
Director Phil Hawkins, Chair Delia Lugo, Acting Finance Manager
Director Gary T. Melton
PUBLIC COMMENTS
None.
DISCUSSION ITEMS
4.1. Request for an Extension for Credit Agreement dated as of September 24,
2012 between the Yorba Linda Water District and Wells Fargo Bank
Mrs. Delia Lugo presented "Exhibit A" — Form of Request For Extension
that is to be signed by Mr. Conklin and submitted to Wells Fargo Bank as
the official document requesting that the Maturity Date for the Credit
Agreement dated September 24, 2012 between Yorba Linda Water
District and Wells Fargo Bank be extended from September 24, 2015 to
September 24, 2016. Monthly "Draw Requests" are submitted to Wells
Fargo for the purpose of meeting the District's Capital Improvement
accounts payable obligations.
4.2. Investment Policy Certification
Mrs. Lugo presented the recently earned "Investment Policy Certification"
from the California Municipal Treasurers Association (CMTA). The District
submitted its current Investment Policy to be reviewed and judged by a
committee of CMTA in 18 areas including Ethics and Conflicts of Interest,
Diversification, Internal Controls, Performance Standards, and Reporting.
In doing so, CMTA certified that the investment Policy of Yorba Linda
Water District complies with the current State statutes governing the
investment practices of local government entities located within the State
of California.
1
Discussion lead to District's benefit of submitting applications to GFOA
and CSMFO and being awarded recognition for its budget and financial
reporting documents. Recognition of such supports the District's efforts to
be amongst the ranks of fellow premier agencies and demonstrates that
the District is proud of its staff's dedication, work ethic and hard work.
4.3. Investment Report for the Period Ending August 31, 2013
Mrs. Lugo presented the Investment Report for August 2013. She noted
that the total yield for the month ending August 31, 2013 is 0.68 %. In
support of the investment report, Mrs. Lugo shared information from an
Investment Portfolio Analysis prepared by First Empire Securities, who
currently report on the negotiable CDs and Federal Agencies that the
District recently invested in. Based on the information provided, Mrs. Lugo
will be incorporating graphs on the District's portfolio characteristics in the
2013 -14 FY First Quarter Investment Report.
4.4. Budget to Actual Results for August 2013
Mrs. Lugo reviewed the above report with the Committee. She noted that
there were no true significant items to report on, but that significant
reporting items will affect the September Budget to Actual reports.
4.5. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 12:53 p.m. The next Finance - Accounting
Committee meeting is scheduled to be held Monday, October 28, 2013 at
12:00 p.m.
2
AGENDA REPORT
Meeting Date: September 26, 2013
Subject: Personnel -Risk Management Committee
(Collett /Beverage)
ATTACHMENTS:
Name:
091013 PRM - Minutes.doc
ITEM NO. 9.3
• Minutes of meeting held September 10, 2013 at 4:00 p.m.
• Meeting scheduled October 8, 2013 at 4:00 p.m.
Description:
PRM Mtg Minutes 09/10/13
Type:
Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PERSONNEL -RISK MANAGEMENT COMMITTEE MEETING
Tuesday, September 10, 2013 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2.
3.
4.
The September 10, 2013 meeting of the Yorba Linda Water District's Personnel -
Risk Management Committee was called to order by Director Collett at 4:00 p.m.
The meeting was held in the Admin Conference Room at the District's
Administration Building located at 1717 East Miraloma Avenue in Placentia,
California 92870.
ROLL CALL
COMMITTEE STAFF
Director Ric Collett, Chair Steve Conklin, Acting General Manager
Director Michael J. Beverage Gina Knight, HR and Risk Manager
PUBLIC COMMENTS
None.
DISCUSSION ITEMS
4.1. ACWA /JPIA Auto and General Liability Insurance Deposit Premium for the
October 1, 2013 -2014 Policy Year
The Committee reviewed the liability premium for the upcoming year.
Staff reported that the following claims impacted this year's renewal
premium: OhioNilla Terrace 12" main pipeline break, backhoe incident on
La Palma, and the dump truck with trailer and backhoe incident. This
year's premium is $228,600. The Committee will recommend to the Board
of Directors approval of the premium at the Board of Directors meeting
scheduled September 26, 2013.
4.2. Human Resources, Risk Management, and Safety Activity
The Committee reviewed and discussed the updated activities log. Staff
reported on the status of the following recruitments: Accounting Assistant
I, Maintenance Worker I, Safety and Training Coordinator, Water
Production Superintendent and the General Manager position.
First interviews were scheduled for the Accounting Assistant I (September
5, 2013) and for the General Manager (September 14, 2013). Two new
hires were tentatively scheduled to start on September 23, 2013 for the
Safety and Training Coordinator and the Maintenance Worker I. However,
on Monday, September 9, 2013, the Human Resources /Risk Manager
rescinded the conditional job offer made to a candidate for the Safety and
Training Coordinator position. Staff informed the Committee that they
1
would be looking at candidate number two and /or three to determine if one
of these would be offered employment. Lastly, applications for the Water
Production Superintendent were under review.
Staff proposed to the Committee for consideration the following: The
elimination of the Engineering Secretary position. Staff determined
through an assessment that a full -time secretary was not necessary and
that a half -time person would be sufficient. A solution would be to
reclassify the part -time Records Management Clerk to a full -time
Supervisory and Confidential position with responsibility for records
management and general clerical duties. This position would also serve
as backup for and report to the Executive Secretary.
4.3. Status of Performance Evaluations (Verbal Report)
Mr. Conklin reported to the Committee that most all of the past -due
performance evaluations had been completed with the exception of one.
The Committee recognized Mr. Conklin for his efforts to keep
management on task with completing timely performance evaluations.
4.4. Status of Assessment of Job Descriptions and Titles (Verbal Report)
Staff presented additional information on the reclassification of the
Records Management Clerk. Staff proposed for the Committee's
consideration that this position be reclassified to a Records Management
Specialist. This new position would be budgeted for a full -time position.
The Committee discussed possibilities for the newly vacant half -time
position created by this reclassification if approved by the Board of
Directors. The option that was entertained by the Committee was making
the newly vacated half -time position into a half -time courtesy clerk position
to assist the Customer Service section with answering phone calls and
any other related duties.
Staff discussed creating a limited -term Customer Service Rep II to assist
the Customer Service division during the absence of an employee who will
be out on FMLA for three months commencing October 2, 2013.
4.5. Status of General Manager Recruitment (Verbal Report)
Staff reported that interviews were scheduled for September 14, 2013 and
confirmation was received by all 8 candidates.
4.6. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:25 p.m. The next Personnel -Risk
Management Committee meeting is scheduled to be held Tuesday,
October 8, 2013 at 4:00 p.m.
2
ITEM NO. 9.5
AGENDA REPORT
Meeting Date: September 26, 2013
Subject: Public Affairs - Communications - Technology Committee
(Beverage /Collett)
• Minutes of meeting held September 9, 2013 at 4:00 p.m.
• Minutes of meeting held September 25, 2013 at 4:00 p.m. (To be provided at
the next regular Board meeting.)
• Meeting scheduled October 7, 2013 at 4:00 p.m.
ATTACHMENTS:
Description: Type:
090913 PACT - Minutes.docx PACT Mtg Minutes 09/09/13 Minutes
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS - COMMUNICATIONS - TECHNOLOGY COMMITTEE MEETING
Monday, September 9, 2013, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The September 9, 2013 meeting of the Yorba Linda Water District's Public
Affairs - Communications - Technology Committee was called to order by Director
Beverage at 4:00 p.m. The meeting was held in the Admin Conference Room at
the District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
2. ROLL CALL
COMMITTEE STAFF
Director Michael J. Beverage, Chair Steve Conklin, Acting General Mgr
Director Ric Collett Damon Micalizzi, Public Info Officer
3. PUBLIC COMMENTS
None.
4. DISCUSSION ITEMS
4.1. Review Proof of District Information Brochure (To be provided at the
meeting.)
Mr. Micalizzi presented to the Committee the final draft of the District
Information Brochure. The Committee approved the draft for print.
4.2. Draft Fall Newsletter (To be provided at the meeting.)
Mr. Micalizzi presented the Draft Fall Newsletter to the Committee. The
Committee approved the Newsletter for print with only minor changes.
4.3. Status of Promotional Items (Verbal Report)
Mr. Micalizzi presented to the Committee the latest promotional items
consisting of YLWD pencils, squirt bottles, stress droplet balls, and plastic
bags.
4.4. Future Outreach and Press Relations (Verbal Report)
Mr. Micalizzi informed the Committee that the City had sent out a Press
Release for the upcoming Joint Agency Town Hall Meeting with the City,
the Fire Authority and the Sheriff's Department on October 16, 2013.
4.5. Future Agenda Items and Staff Tasks
• Theme for the next Bottled Water Label Contest
1
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:00 p.m. The next Public Affairs -
Communications- Technology Committee meeting is scheduled to be held
Wednesday, September 25, 2013 at 4:00 p.m.
2
AGENDA REPORT
Meeting Date: September 26, 2013
Subject: Meetings from September 27, 2013 - October 31, 2013
ATTACHMENTS:
Description:
BOD - Activities Calendar.pdf Backup Material
ITEM NO. 11.1
Type:
Backup Material
Board of Directors Activity Calendar
Event
September 2013
Board of Directors Special Meeting
October 2013
Yorba Linda City Council
MWDOC /MWD Workshop
OCWD Board
Board of Directors Workshop Meeting
WACO
Planning- Engineering- Operations Committee Meeting
Pub Affairs - Communications -Tech Committee Meeting
Personnel -Risk Management Committee Meeting
LAFCO
Yorba Linda Planning Commission
Board of Directors Regular Meeting
Yorba Linda LMAD CAC
Joint Committee Meeting with City of Placentia
Exec - Admin- Organizational Committee Meeting
Yorba Linda City Council
MWDOC Board
OCWD Board
Joint Committee Meeting with City of Yorba Linda
Yorba Linda Mayor's Prayer Breakfast
MWDOC Water Policy Forum & Dinner
Yorba Linda Planning Commission
OCWD Groundwater Adventure Tour
Board of Directors Regular Meeting
Yorba Linda LMAD CAC
Citizens Advisory Committee Meeting
Finance - Accounting Committee Meeting
Date Time Attendance by:
Mon, Sep 30 5:OOPM
Tue, Oct 1
6:30PM
Kiley
Wed, Oct 2
8:30AM
Melton
Wed, Oct 2
5:30PM
Kiley
Thu, Oct 3
9:OOAM
Fri, Oct 4
7:45AM
Hawkins /Kiley
Mon, Oct 7
12:OOPM
Kiley /Hawkins
Mon, Oct 7
4:OOPM
Beverage /Collett
Tue, Oct 8
4:OOPM
Collett/Beverage
Wed, Oct 9
8:30AM
Beverage
Wed, Oct 9
6:30PM
Melton
Thu, Oct 10
8:30AM
Thu, Oct 10
6:30PM
Beverage
Mon, Oct 14
9:30AM
Melton /Hawkins
Tue, Oct 15
4:OOPM
Melton /Kiley
Tue, Oct 15
6:30PM
Collett
Wed, Oct 16
8:30AM
Melton
Wed, Oct 16
5:30PM
Kiley
Wed, Oct 16
6:30PM
Kiley /Beverage
Thu, Oct 17
7:OOAM
Wed, Oct 23
5:30PM
Wed, Oct 23
6:30PM
Hawkins
Thu, Oct 24
8:OOAM
Thu, Oct 24
8:30AM
Thu, Oct 24
6:30PM
Kiley
Mon, Oct 28
8:30AM
Beverage
Mon, Oct 28
12:OOPM
Hawkins /Melton
9/19/2013 4:19:10 PM
ITEM NO. 12.1
AGENDA REPORT
Meeting Date: September 26, 2013
Subject: Yorba Linda Mayor's Prayer Breakfast - October 17, 2013
MWDOC Water Policy Forum & Dinner - October 23, 2013
OCWD Groundwater Adventure Tour - October 24, 2013
ACWA /JPIA Fall Conference - December 2 -3, 2013
ACWA Fall Conference - December 3 -6, 2013
CRWUA Annual Conference - December 11 -13, 2013
STAFF RECOMMENDATION:
That the Board of Directors authorize Director attendance at these events if desired.
ATTACHMENTS:
Name:
Description:
YL Mayor Bkfst.pdf
Backup Material
MWDOC Policy Forum.pdf
Backup Material
OCWD Tour.pdf
Backup Material
ACWAJPIA Conf.pdf
Backup Material
ACWA Conf.pdf
Backup Material
CRWUA Conf.pdf
Backup Material
Approved by the Board of Directors of the
Yorba Linda Water District
9/26/2013
MB /PH 5 -0
Type:
Backup Material
Backup Material
Backup Material
Backup Material
Backup Material
Backup Material
You are invited to the following event:
YORBA LINDA MAYOR'S PRAYER
BREAKFAST
Event to be held at the following time, date, and location:
Thursday, October 17, 2013 from 7:00 AM
to 8:45 AM (PDT)
Yorba Linda Community Center
17670 Yorba Linda Blvd
Yorba Linda, CA 92886
View Map
Share this event:
Speaker: Bill Shumard CEO of Special Olympics SoCal Bill Shumard has
served as President /CEO of Special Olympics Southern California since June 2005,
taking over the leadership role of the organization after spending five years as a
volunteer member of Board of Directors. Athlete growth has nearly doubled to nearly
15,000 during Shumard's tenure, while the average age of SOSC's...
Share this event on Facebook and Twitter
We hope you can make it!
Cheers,
Yorba Linda Mayor's Prayer Breakfast Committee
The Municipal Water District of Orange County (MWDOC) cordially invites
you to attend the October 23rd Water Policy Forum & Dinner featuring guest
speaker Robert Hunter, who was recently appointed General Manager of
MWDOC. During his keynote address, Mr. Hunter will discuss the challenges
of the City of Atlanta's drinking water and waste water systems, and comment
on his initial observations of California's water industry.
• 92626 The event will begin at 5:30 p.m. with a pre - dinner reception honoring Bill
Wright and Ed Little, both of whom are retiring from the Board of Directors of
the Metropolitan Water District of Southern California. At 6:30 p.m. dinner
and the keynote presentation will begin in the Grand Ballroom.
October ► C 21 Guests who register for this event by Friday, October 18 will receive the early
P 1 PM to 8:00 PM PDT registration fee of $75 per person.* This fee includes the pre - dinner reception
"idd to m3� calendar (cash bar), three- course dinner (choice of entree), and self - parking. Online
registration and payment options are available through the link above.
Reserved tables are also available until Friday, October 18 for $750. This
includes a reserved table for 10 with your organization's name and logo
itay Connected with displayed. To reserve a table, please contact Tiffany Baca at (714) 593 -5013.
*Please note that the registration fee will increase to $85 per person after
October 18. Cancellations made after this date, and event no- shows, will be
sue. r fully charged.
We look forward to seeing you at the October 23 Water Policy Forum &
Dinner!
Sincerely,
Joan C. Finnegan
Board President
Municipal Water District of Orange County
(714) 963 -3058
MUNICIPAL
WATER
DISTRICT
OF
J
ORANGE
CPUNTY
The Municipal Water District of Orange County (MWDOC) cordially invites
you to attend the October 23rd Water Policy Forum & Dinner featuring guest
speaker Robert Hunter, who was recently appointed General Manager of
MWDOC. During his keynote address, Mr. Hunter will discuss the challenges
of the City of Atlanta's drinking water and waste water systems, and comment
on his initial observations of California's water industry.
• 92626 The event will begin at 5:30 p.m. with a pre - dinner reception honoring Bill
Wright and Ed Little, both of whom are retiring from the Board of Directors of
the Metropolitan Water District of Southern California. At 6:30 p.m. dinner
and the keynote presentation will begin in the Grand Ballroom.
October ► C 21 Guests who register for this event by Friday, October 18 will receive the early
P 1 PM to 8:00 PM PDT registration fee of $75 per person.* This fee includes the pre - dinner reception
"idd to m3� calendar (cash bar), three- course dinner (choice of entree), and self - parking. Online
registration and payment options are available through the link above.
Reserved tables are also available until Friday, October 18 for $750. This
includes a reserved table for 10 with your organization's name and logo
itay Connected with displayed. To reserve a table, please contact Tiffany Baca at (714) 593 -5013.
*Please note that the registration fee will increase to $85 per person after
October 18. Cancellations made after this date, and event no- shows, will be
sue. r fully charged.
We look forward to seeing you at the October 23 Water Policy Forum &
Dinner!
Sincerely,
Joan C. Finnegan
Board President
Municipal Water District of Orange County
(714) 963 -3058
SPECIAL INVITATION
OCWD Groundwater Adventure Tour
Groundwater Replenishment System
Environmental rulings, aging infrastructure and lack of funding
have pushed Southern California's water supplies to the
limit. Fortunately, in north and central Orange County, a
groundwater basin exists that with careful management by
the Orange County Water District (OCWD) has provided a
reliable source of water for 80 years.
Join us on a tour of OCWD's facilities to learn about
YOUR water supplies and how they are managed in an
environmentally and financially sound manner.
The tour includes the Groundwater Replenishment
System, the world's largest advanced water purification
system, OCWD's state certified laboratory, a 300 foot -long
rubber dam and OCWD's wetlands in the Prado Basin.
WWW.00WD.COM
••
GROUNDWATER WATER REPLENISHMENT SYSTEM
WWW.GWRSYSTEM.COM
ACWA /JPIA 2013 Fall Conference Schedule
JW Marriott LA Live
900 West Olympic Blvd., Los Angeles, CA 90015
Monday — December 2, 2013
8:30 a.m. — Employee Benefits Program Committee meeting
10:00 a.m.
10:15 a.m. — Executive Committee meeting
11:45 a.m.
1:15 p.m.
— Town Hall meeting
2:30 p.m.
3:00 p.m.
— Board of Directors' meeting
5:00 p.m.
5:00 p.m.
— ACWA/JPIA Reception
6:00 p.m.
Tuesday
— December 3, 2013
8:30 a.m.
— Seminar
10:00 a.m.
10:15 a.m.
— Seminar II
11:45 a.m.
1:00 p.m. — Seminar III
2:15 p.m.
2:30 p.m. — Sexual Harassment Prevention for Board
4:30 p.m. Members & Managers (AB 1825)
Wednesday — December 4, 2013
8:30 a.m. — Exhibit Booth # 212
5:00 p.m.
Thursday — December 5, 2013
8:00 a.m. — Exhibit Booth # 212
12:15 p.m.
ACWA /JPIA - MONDAY, DEC 2
7:30 — 8:45 a.m.
• ACWA /JPIA Risk Management Committee
9:00 — 10:15 a.m.
• ACWA /JPIA Employee Benefits Committee
10:30 — 11:45 a.m.
• ACWA /JPIA Executive Committee
1:15 — 2:30 p.m.
• ACWA /1PIATown Hall
3:00 — 5:00 p.m.
• ACWA /JPIA Board of Directors
5:00 — 6:00 p.m.
• ACWA /JPIA Reception
TUESDAY, DEC 3
8:00 a.m. — 6:00 p.m.
• Registration
8:30 -9:30 a.m.
• ACWA /JPIA: Seminar I
9:45 -10:45 a.m.
• ACWA /JPIA: Seminar II
10:00 — 11:45 a.m.
• Water Management Committee
• Water Quality Committee
11:00 a.m. — Noon
• ACWA /JPIA: Seminar III
• Outreach Task Force
Noon — 2:00 p.m.
• ACWA 101 & Luncheon
• Committee Lunch Break
1:00 - 2:15 p.m.
• ACWA /JPIA: Seminar IV
1:00 — 2:45 p.m.
• Energy Committee
• Finance Committee
• Groundwater Committee
• Scholarship Subcommittee
• Social Media& Website Workgroup
2:00 — 4:00 p.m.
• SDLF Special District Administrator Certification Test
2:30 — 4:30 p.m.
• ACWA /JPIA: Sexual Harassament Prevention for
Board Members & Managers (AB 1825)
3:00 — 4:45 p.m.
• Communications Committee
• Federal Affairs Committee
• Local Government Committee
• Membership Committee
• Personnel & Benefits Committee
5:00 — 6:30 p.m.
• Welcome Reception in the Exhibit Hall
WI
7:30 a.m.— 5 p.m.
• Registration
8:00 — 9:45 a.m.
• Opening Breakfast
9 a.m. — Noon & 1:30 — 5:00 p.m.
• Exhibit Hall
10:00 — 11:30 a.m.
• Attorneys Program
• Communications Committee Program
• Exhibitor Technical Presentations
• Finance Program
• Human Resources Program
• Region Issue Forum
• Statewide Issue Forum
• Water Industry Trends Program
11:30 — 11:45 a.m.
• Prize Drawing in Exhibit Hall
11:45 a.m. -1:45 p.m.
• General Session & Luncheon
2:00 — 3:15 p.m.
• Attorneys Program
• Exhibitor Technical Presentation
• Finance Program
• Region Program
• Water Debate OR Statewide Issue Forum
• Water Industry Trends Program
3:15 — 3:45 p.m.
• Cash Prize Drawing & Snack Break in Exhibit Hall
3:45 — 5:00 p.m.
• Energy Committee Program
• Exhibitor Technical Presentation
• Human Resources Program
• Water Industry Trends Program
4:00 — 6:00 p.m.
• Legal Affairs Committee
5:30 — 7:00 p.m.
• CH2MHILL Hosted Reception
THURSDAY, DEC 5
7:30 a.m. — 4 p.m.
• Registration
8:00 a.m. — Noon
• Exhibit Hall
7:45 — 9:15a.m.
• Aquatic Resources Subcommittee
8:00 — 9:15 a.m.
• Networking Continental Breakfast in Exhibit Hall
• muumep ruyiani
• Energy Committee Program
• Exhibitor Technical Presentations
• Finance Program
• Human Resources Program
• Region Issue Forum
• Statewide Issue Forum
• Water Industry Trends Program
9:30 -11:45 a.m.
• Ethics Training (AB 1234)
11:00 — 11:30 a.m.
• Prize Drawing in Exhibit Hall
11:45 a.m. -1:45 p.m.
I • General Session & Luncheon
a k
2:00 — 3:15 p.m.
• Attorneys Program
• Exhibitor Technical Presentations
• Federal Issues Forum
• Human Resources Program
• Town Hall
• Water Industry Trends Program
3:30 — 5 p.m.
• Regions 1 -10 Check out the
Membership Meetings NEW Region
6:00 — 7:00 p.m. Meeting Schedule!
• Outreach Reception
7:00 — 9:00 p.m.
• Dinner
FRIDAY, DEC 6
8:00 — 9:30 a.m.
• Registration
8:30 —10 a.m.
• ACWA's Hans Doe Past Presidents' Breakfast in
Partnership with ACWA /JPIA
OTHEREVENTS
TUESDAY, DEC 3
8:00 a.m.
• ACWA / MWH Golf Tournament
THURSDAY, DEC 5
6:45 — 8:30 a.m.
• San Joaquin Valley Agricultural Water Committee
ACWA 2013 Fall Conference & Exhibition 1 5
Association
of California
Water Agencies
5,11,7970
Leadership - Advocacy
Information - Service
Register online @ acwa.com
jJJWEE INFO
First Name
ACWA 2013 Fall Conference & Exhihition
REGISTRATION FORM
JW Marriott LA Live, Los Angeles
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MWATION FEES & OP
REGULARWNSITE AMOUNT
Advantage (FL kCWA public agency members, affiliates & associates ONLY)
(ends 11/8/13)
Full Conference Registration & Meals Package . ...............................
$695
Not Avail.
Full Conference Registration Only ............. ...............................
$510
$540
Partial Conference Registration Only: ❑Tues 12/3 &Wed 12/4 -OR- ❑Thurl2 /5& Fri 12/6
$275
$300
Standard (Applies to non - members of ACWA)
Full Conference Registration Only ............. ...............................
$765
$795
Partial Conference Registration Only: ❑Tues 12/3 & Wed 12/4 -OR- ❑ Thur 12/5 & Fri 12/6
$395
$450
Guest (Guest registration is not available to anyone with a professional reason to attend.)
Guest Conference Registration Only ........... ...............................
$45
$45
MEAL FUNCTIONS QUANTITY
REGULAR
ONSITE AMOUNT
Wednesday — December 4
Opening Breakfast ........... ...............................
$45
$50
Wednesday Luncheon ....... ...............................
$50
$55
Thursday — December 5
Networking Continental Breakfast .......................... $35 $40
Thursday Luncheon ......... ............................... $50 $55
Thursday Dinner ............. ............................... $65 $70
Friday — December 6
Friday Breakfast ............. ............................... $50
Total Due to ACWA
JPAYMENT INFORMATION
❑ Enclosed is check payable to ACWA — 910 K Street, Ste. 100 • Sacramento, CA 95814 I.r Ifyou select check or bill me payment option, h
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Questions? Contact us at 916.441.4545, toll free 888.666.2292, or e-mail events @acwa.com.
You will receive an e-mail confirmation. Hotel information will be included in this email. Office Use Only: FC13 Ent Date
2013 CRWUA Annual Conference
"COLORADO RIVER - COMMITTED COLLABORATION"
SPEAKERS AND SESSIONS SUBJECT TO CHANGE
WEDNESDAY, DECEMBER 11
8.00a – 4.00p Registration
TBD Optional Tour (Additional Fee)
Hoover Dam
TBD Upper Colorado River Commission Meeting
1.00p – 2:15p Colorado River 101: Ten Things You Should Know about the Ten Tribes but
Were Too Afraid to Ask
2.00p – 5.00p Exhibits Open
2:30p – 5.00p Legal Colloquium: Reserved Rights and Settlements
Engineering Colloquium: Overcoming Challenges
5:30p – 6:30p President's Reception - Lobby outside Palace III
THURSDAY, DECEMBER 12
6:30a –
4.00p
Registration
7.00a –
7.00p
Exhibits Open
7:30a
State Breakfasts
Arizona State Caucus New Mexico State Caucus
California State Caucus Ten Tribes Partnership
Colorado State Caucus Utah State Caucus
Nevada State Caucus Wyoming State Caucus
9.00a
Welcome– George Arthur, CRWUA President - Palace III
Invocation and Flag Ceremony
Video Presentation
9:30a
Keynote Speaker
10:15a
Basin States Study: Next Steps - Palace III
12.00p
– 1:30p
Lunch and Entertainment - Augustus 1 -11
—BREAK and PRIZE DRAWING -
1:45p –
3:15p
Threats to the Colorado: Water Quality - Palace III
—BREAK and PRIZE DRAWING -
3:30p –
5.00p
Threats to the Colorado: Climate Change - Palace III
5.00p –
7.00p
Percolation and Runoff - Palace 1 -11
FRIDAY, DECEMBER 13
7.00a – 9: 30a Exhibits Open
8.00a Business Meeting - Palace III
TBD Federal Agency Presentations - Palace III
Adjournment