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HomeMy WebLinkAbout2013-10-14 - YLWD-City of Placentia Joint Agency Committee Meeting Agenda PacketYorba Linda Water District AGENDA YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA Monday, October 14, 2013, 9:30 AM Placentia City Hall - 401 E Chapman Ave, Placentia CA 92870 1. CALL TO ORDER 2. ROLL CALL YLWD COMMITTEE MEMBERS Gary Melton, Board President Phil Hawkins, Director CITY OF PLACENTIA MEMBERS Scott W. Nelson, Mayor Chad P. Wanke, Councilmember YLWD STAFF Steve Conklin, Acting General Manager CITY OF PLACENTIA STAFF Troy L. Butzlaff, City Administrator 3. PUBLIC COMMENTS Any individual wishing to address the committee is requested to identify themselves and state the matter on which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on this agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 4. CONSENT CALENDAR 4.1. Minutes of the YLWD /City of Placentia Joint Agency Committee Meeting held June 17, 2013 Recommendation. That the Committee approve the minutes as presented. 5. DISCUSSION ITEMS This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda may also include items for information only. 5.1. Vehicle and Equipment Sharing 5.2. Water Efficient Landscaping Opportunities 5.3. Orange County Water District Proposed Annexation 5.4. Matters Initiated by Committee Members 5.5. Items for Next Agenda 6. ADJOURNMENT 6.1. The date and time of the next YLWD /City of Placentia Joint Agency Committee meeting is yet to be determined. Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. AGENDA REPORT Meeting Date: October 14, 2013 ITEM NO. 4.1 Subject: Minutes of the YLWD /City of Placentia Joint Agency Committee Meeting held June 17, 2013 STAFF RECOMMENDATION: That the Committee approve the minutes as presented. ATTACHMENTS: Name: Description: 061713 City of Placentia - Minutes.docx 06/17/13 Mtg Minutes Type: Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT JOINT COMMITTEE MEETING WITH CITY OF PLACENTIA Monday, June 17, 2013 9:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 The June 17, 2013 meeting of the YLWD /City of Placentia Joint Agency Committee was called to order at 9:30 a.m. The meeting was held in the District's Training Room located at 1717 E Miraloma Avenue, Placentia CA 92870. 1. CALL TO ORDER 2. ROLL CALL YLWD COMMITTEE MEMBERS Gary T. Melton, Board President Phil Hawkins, Director CITY OF PLACENTIA MEMBERS Scott W. Nelson, Mayor Chad P. Wanke, Councilmember YLWD STAFF Steve Conklin, Acting General Mgr Anh Nguyen, GIS Administrator Rick Walkemeyer, SCADA Admin CITY OF PLACENTIA STAFF Troy L. Butzlaff, City Administrator Eddie De La Torre, Mgmt Analyst David McLaren, Production Asst Antonia Graham, Mgmt Analyst 3. PUBLIC COMMENTS None. 4. PRESENTATIONS 4.1. District GIS Capabilities Demonstration Mrs. Nguyen and Mr. Walkemeyer provided a power point presentation of the background, development and current capabilities of the District's GIS system. At the conclusion of the discussion, City of Placentia staff was invited to call if they had further questions about the system and its capabilities. 5. ACTION CALENDAR 5.1. Minutes of the YLWD /City of Placentia Joint Agency Committee Meeting held February 4, 2013 The Council members and District board members had no changes or corrections to the minutes from the prior meeting. 1 6. DISCUSSION ITEMS 6.1. Vehicle and Equipment List for Each Agency The subject list for each agency was reviewed. It was noted that each agency has specialty vehicles and equipment that may be used infrequently, and that making those available under a shared - services agreement could be of mutual benefit. There was discussion as to the hourly cost for use, if an operator would be required, and the agreement under which the equipment would be provided. Mr. Butzlaff indicated LAFCO has been encouraging this idea, as a cost - saving measure for public agencies. He will contact LAFCO for information about a shared - services agreement and will update the Joint Agency Committee on his findings at our next meeting. 6.2. Water -Use Efficiency Programs Mr. Conklin referred to the attachment, which provided information on water -use efficiency programs available through MWDOC and MWD. Mr. Butzlaff noted that he and his staff were familiar with the programs available and the potential rebates and incentives. He indicated that the savings were a relative small percentage or were over a long period of time. As an alternative, the City was interested in pursuing a water - saving landscape modification project in which the District would participate in the upfront costs as a demonstration project. Following discussion, it was agreed that City staff will send information to the District on the proposed improvements for the areas under consideration. This idea will be further discussed at the next Joint Agency Committee meeting. 7. ADJOURNMENT 7.1. The meeting was adjourned at 10:45 a.m. The next YLWD /City of Placentia Joint Agency Committee meeting will be later scheduled for a time in the fall. 2