HomeMy WebLinkAbout2013-09-25 - Public Affairs-Communications-Technology Committee Meeting Minutes1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
Wednesday, September 25, 2013, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The September 25, 2013 meeting of the Yorba Linda W ater District’s Public
Affairs-Communications-Technology Committee was called to order by Director
Beverage at 4:00 p.m. The meeting was held in the Admin Conference Room at
the District’s Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
2. ROLL CALL
COMMITTEE STAFF
Director Michael J. Beverage, Chair Steve Conklin, Acting General Mgr
Director Ric Collett Art Vega, Acting IT Manager
Damon Micalizzi, Public Info Officer
3. PUBLIC COMMENTS
None.
4. DISCUSSION ITEMS
4.1. Dynamics GP Upgrade Status (Verbal Report)
Mr. Vega reported that the amended PSA with Cogsdale for upgrading the
Dynamics GP and CSM software to the most current version would be
executed the following day at the Board Meeting. He further explained
that a test upgrade server has been setup by IT in order to begin the
process.
4.2. Status of Dynamics GP Consultant (Verbal Report)
Mr. Vega reported on the status of work being provided by our consultant
for the Human Resources module of the Dynamics GP software. It was
reported that phase I funds have been used up and as a result staff was
recommending to use phase II funds to finish phase I. Staff recommends
against moving forward with phase II (training) as staff is confident that
SOP’s for the HR Module can now be done in house due to the work and
knowledge gained by staff during phase I. Mrs. Knight was called into the
meeting to discuss a timeline for the next meeting with the consultant.
The committee requested that Mrs. Knight provide scheduling information
for this project at the next Personnel Risk Management Meeting.
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4.3. CMMS Project Status (Verbal Report)
Mr. Vega reported that progress in CMMS has slowed down due to other
higher priorities, the unavailability and loss of staff, and the
unresponsiveness of the consultant being used for this project. Mr. Vega
further reported that IT has been in contact with a local consulting firm for
possibly providing GIS and CMMS services and serve as a replacement
for the current CMMS consultant. Mr. Vega provided a fee schedule for
both the current and the new consulting firm for the committee to review
and discuss. Mr. Vega informed the committee that he would likely be
providing a PSA for CMMS and GIS services for this committee’s
consideration at a future PACT committee once this consulting firm has
been vetted.
4.4. Draft Fall Newsletter
The Committee reviewed the newsletter and approved it with only minor
edits.
4.5. YLWD.com Review and Analytics Report (To be provided at the meeting.)
Discussion of this item was postponed to the next meeting.
4.6. Status of Current Public Outreach Activities
The Committee reviewed the report, noting the amount of bottled water
requests are up from years past.
4.7. Future Outreach and Press Relations (Verbal Report)
The Committee discussed events of potential media interest such as the
October 16th Town Hall Meeting with the City of Yorba Linda.
4.8. The Pipeline – YLWD’s Internal Newsletter (Verbal Report)
Mr. Micalizzi, after the fact, explained to the Committee the revival of the
Pipeline and his plans for the Internal Newsletter moving forward.
4.9. Future Agenda Items and Staff Tasks
None.
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:45 p.m. The next Public Affairs-
Communications-Technology Committee meeting is scheduled to be held
Monday, October 7, 2013 at 4:00 p.m.