HomeMy WebLinkAbout2013-11-13 - Planning-Engineering-Operations Committee Meeting Agenda PacketYorba Linda
Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING
Wednesday, November 13, 2013, 2:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
COMMITTEE STAFF
Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager
Director Phil Hawkins John DeCriscio, Operations Manager
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
4.1. Update on Sewer Maintenance Activities (Verbal Report)
5. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
5.1. Terms and Conditions for Sewer Service with David Dickinson, 5111 Los Altos Drive
Recommendation. That the Committee recommend the Board of Directors approve
the Terms and Conditions for Sewer Service with Mr. David Dickinson, 5111 Los
Altos Drive, Yorba Linda, Job 201316.
5.2. Declaration of Restrictive Covenants for 18171 Imperial Highway
Recommendation. That the Committee recommend the Board of Directors authorize
the President and Secretary to execute the Declaration of Restrictive Covenants
with the Harold and Elsie Q. Gelber Trust, c/o Daniel H. Wampole, Trustee for The
Fresh Market.
6. DISCUSSION ITEMS CONTINUED
6.1. Status of OCWD Annexation Process (Verbal Report)
6.2. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal Report)
6.3. Meter Repairs (Verbal Report)
6.4. Monthly Groundwater Production and Purchased Import Water Report
6.5. Monthly Production Department Summary Report
6.6. Monthly Preventative and Reactive Maintenance Report
6.7. Monthly Groundwater Producers Meeting Report
6.8. Status of Capital Projects in Progress
6.9. Status of Strategic Plan Initiatives
6.10. Consider Rescheduling December and January PEO Committee Meetings
6.11. Future Agenda Items and Staff Tasks
7. ADJOURNMENT
7.1. The next Planning- Engineering- Operations Committee meeting is scheduled to be held
Thursday, December 5, 2013 at 3:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
Meeting Date:
Io
From:
Presented By:
Prepared By
AGENDA REPORT
November 13, 2013
Planning- Engineering-
Operations Committee
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Budgeted:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
Ricardo Hipolito Jr., Engineering CEQA Compliance:
Tech II
ITEM NO. 5.1
N/A
Developer Funded
2- 0010- 2600 -0
201316
Engineering
N/A
N/A
Subject: Terms and Conditions for Sewer Service with David Dickinson, 5111 Los Altos
Drive
SUMMARY:
The applicant, Mr. David Dickinson at 5111 Los Altos Drive, requested to connect his home to the
public sewer system. The property is approximately 0.69 acres and is located within the District's
Western Service Area. An exhibit depicting the project location is attached.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve the Terms and Conditions for
Sewer Service with Mr. David Dickinson, 5111 Los Altos Drive, Yorba Linda, Job 201316.
DISCUSSION:
The proposed project is located in Drainage Area 1," within the District's Western Service Area.
The applicant will be responsible for extending the existing 6 inch diameter sewer line in Los Altos
Drive, northerly for approximately 108 linear feet, to the terminus of the street, as shown on the
attached exhibit. Additional required improvements include: a house lateral to the Dickinson's
residence, two sewer laterals for potential future connections, and a new manhole. Once the
proposed facilities are completed, they'll be dedicated to the District, which is consistent with District
policy. The applicant will be entitled to future reimbursements for future connections, within the
frontage of this sewer main extension, in accordance with the District's Sewer Rules and
Regulations.
The Terms and Conditions for Sewer Service with Mr. David Dickinson are attached for your
consideration.
STRATEGIC PLAN:
SR 2 -13: Evaluate Feasibility of Providing Additional Wastewater Services within the Region
ATTACHMENTS:
201316 TC.pdf
Description:
Terms & Conditions
Type:
Backup Material
Exhibit -B.pdf Exhibit of Los Altos Sewer Main Extension Backup Material
Date: NOVEMBER 27, 2013
YORBA LINDA WATER DISTRICT
TERMS AND CONDITIONS
FOR SEWER SERVICE
NAME OF APPLICANT: DAVID DICKINSON
LOCATION OF PROJECT: 5111 LOS ALTOS DRIVE, YORBA LINDA
TRACT NUMBER: N/A JOB NUMBER: 201316S LOT(S): 1
The applicant will be required to complete to the satisfaction of the District the following
items that have an "X" following the number.
1) X The applicant shall provide the District with a copy of the Grant Deed or
Title Report of the property to be served.
2) X The applicant shall include information deemed necessary by the District in
the event the applicant is required to file a Department of Real Estate Tax
Disclosure statement.
3) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 1 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. I.
4) The applicant shall provide to all purchasers of the homes a statement that
the home is located within Improvement District No. 2 and that the home is
subject to a property tax over and above the normal 1 % Basic Tax Levy to
pay for Production, Storage, and Transmission water facilities serving
Improvement District No. 2.
5) X The applicant shall submit two (2) sets of the improvement plans to the
District for plan check processing.
a) Improvement Plans
b) Grading Plans
c) Tract, Parcel or Vesting Map
d) Landscaping Plans
6) X Improvement Plans submitted for plan check shall comply with the submittal
requirements established by the YLWD Engineering Department.
7) X The applicant shall dedicate or obtain all easements deemed necessary by
the District in accordance with the Rules and Regulations of the District. All
Page2of5
NAME OF APPLICANT: DAVID DICKINSON
LOCATION OF PROJECT: 5 111 LOS ALTOS DRIVE, YORBA LINDA
easement documents shall be prepared under the supervision of and
stamped by a Professional Land Surveyor or a Registered Civil Engineer
(licensed prior to January 1, 1982) licensed to practice in the State of
California.
8) X The applicant shall provide the District with a copy of the Recorded
Tract /Parcel Map(s) or Easement Documents illustrating all District
easements required by Term and Condition No. 7, prior to requesting
occupancy releases.
9) _ The applicant shall prepare and process all easements to be quitclaimed by
the District in accordance with the Rules and Regulations of the District.
10) X The applicant shall furnish the District with a 24 -hour emergency telephone
number prior to the District's approval of the construction plans.
11) X The applicant shall notify the District 48 hours prior to initiating any work
related to required or proposed improvements.
12) X The applicant shall complete a Temporary Construction Meter Permit
application for all water to be used in construction work and all water used
under such permit shall be taken from the approved construction meter.
13) X The applicant shall provide per the District specifications one complete set
of "As Built" mylars and electronic copy of ACAD drawings (version 2008 or
later) for the Water facilities.
14) _ The applicant shall complete an Application to and Agreement for Water
Service.
15) _ The applicant shall pay all of the water fees as required by the Rules and
Regulations of the District.
16) _ The applicant shall pay meter fees associated with the installation of radio
read meters for this project.
17) _ The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Water Service.
18) _ The applicant shall provide the District with a set of plans stamped and
approved by the Orange County Fire Authority, or fire agency having
jurisdiction, that identifies approved fire hydrant locations. Such approved
plan must be submitted to the District before staff will initiate a District plan
check for water improvements.
19) _ The applicant shall have all water facilities designed in accordance with the
District's Water Facilities Plan and the District's Standard Specifications. All
Page 3 of 5
NAME OF APPLICANT: DAVID DICKINSON
LOCATION OF PROJECT: 5 111 LOS ALTOS DRIVE, YORBA LINDA
design plans shall be prepared under the supervision of and stamped by a
Registered Civil Engineer licensed to practice in the State of California.
20) _ The applicant's water facilities (on -site) shall be District owned and
maintained.
21) _ The applicant shall be required to conduct flow tests at their cost in the
event the Orange County Fire Authority requires a flow test. A District
representative shall be present to witness the flow test.
22) _ The applicant shall comply with all additional District requirements, relative
to the fire protection system, fire hydrant construction and fire hydrant
locations.
23) _ The applicant shall install one 1 water Sampling Station(s) in conformance
with the District's Standard Plans.
24) _ The applicant shall provide a completed Surety Bond for the water facilities
prior to the District signing the Water Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed water facilities.
25) _ The applicant shall install the curb and gutters a minimum of one week prior
to the installation of the water main and services.
26) _ All existing water services that are not useable in the new plan shall be cut
and plugged at the main line.
27) _ The applicant shall coordinate through the District all connections of new
water facilities to the existing District facilities.
28) _ The applicant shall provide a written copy of the Bacteriological Report prior
to occupancy releases certifying that the water meets the Health
Department's requirements.
29) _ The applicant shall adjust and raise to grade all valve covers within the
limits of this project.
30) _ The applicant shall install a pressure regulator in all dwellings that have over
80 p.s.i. static water pressure in accordance with the appropriate building
codes.
31) _ The applicant shall complete a Temporary Water Permit for all water that
will be used through the new water services to serve the new dwellings.
32) _ The applicant shall install a District approved backflow device in connection
with any private fire suppression sprinkler facilities that may be required by
the Orange County Fire Authority or fire agency having jurisdiction.
33) _ The applicant shall install a reduced pressure principle backflow prevention
device on all commercial buildings and landscape services.
Page4of5
NAME OF APPLICANT: DAVID DICKINSON
LOCATION OF PROJECT: 5 111 LOS ALTOS DRIVE, YORBA LINDA
34) _ The applicant shall install and provide a written test report to the District for
each backflow device certifying that the backflow devices are operating
properly prior to the water meters being turned on for service.
35) _ The applicant shall install and provide a written test report to the District
certifying that the double check detector assembly is operating properly
prior to the double check detector assembly being turned on for service.
36) _ The applicant shall provide an annual written test report to the District
certifying that the backflow devices and fire detector assemblies are
operating properly pursuant to the District's Backflow Prevention Program
and the State of California Administrative Code, Title 17, Public Health
Rules and Regulations Relating to Cross - Connections.
37) The applicant shall complete a Sewer Connection Application and Permit for
Sewer Service.
38) X The applicant shall complete an Application to and Agreement for Sewer
Service.
39) X The applicant shall comply with the Rules and Regulations of the Yorba
Linda Water District with regard to the Rendition of Sanitary Sewer Service.
40) X The applicant shall pay all of the sewer fees as required by the Rules and
Regulations of the District.
41) X The applicant shall have all sewer facilities designed in accordance with the
District's Sewer Master Plan and Standard Specifications. All design plans
shall be prepared under the supervision of and stamped by a Registered
Civil Engineer licensed to practice in the State of California.
42) X The applicant shall provide a completed Surety Bond for the sewer facilities
prior to the District signing the Sewer Improvement Plans. The applicant
shall also provide to the District an estimate of the construction costs of the
proposed sewer facilities.
43) X The applicant's sewer facilities (on -site) shall be District owned and
maintained.
44) X The applicant shall construct a sewer main and appurtenances in
conformance with the approved plans and the District's Plans and
Specifications.
45) X The applicant shall adjust and raise to grade all sewer manhole covers
within the limits of this project.
46) X The applicant shall install a sewer backflow prevention valve on all sewer
service connections in which the pad elevations of the property being
served is lower than the rim elevation of the upstream manhole. Installation
Page 5 of 5
NAME OF APPLICANT: DAVID DICKINSON
LOCATION OF PROJECT: 5 111 LOS ALTOS DRIVE, YORBA LINDA
of the backflow device shall comply with all requirements of the Building and
Plumbing Codes of the appropriate agency having jurisdiction.
47) X The applicant shall submit a video inspection report of their sewer project in
DVD format. The video of the sewer facilities shall be conducted in the
presence of the District inspector, which will include stationing locations of
manholes, cleanouts, wyes, laterals, backflow devices and appurtenances.
(END OF STANDARD TERMS AND CONDITIONS)
PROJECT SPECIFIC TERMS AND CONDITIONS
48) X The applicant shall construct approximately 108 feet of new 6 -inch VCP
sewer main with one manhole, two sewer lateral stub -outs and one new
sewer lateral, per approved plans and District Specifications.
hereby certify that the foregoing Terms and Conditions were approved at the November
27, 2013 Regular Meeting of the Board of Directors of the Yorba Linda Water District.
The approved Terms and Conditions shall become void six (6) months from the approval
date if a formal Application To and Agreement with the Yorba Linda Water District for
Water and Sewer Service is not executed for the project under consideration.
Steve Conklin, P.E., Acting General Manager
\�J
/ � e
LOCATION MAP
NOT TO SCALE
YORBA LINDA BLVD.
SITE
s Mo��Tq //Avt
9l10 Fw q VF
VICINITY MAP
NOT TO SCALE
LEGEND
PARTICIPATING PROPERTY
0000 POTENTIAL FUTURE CONNECTIONS
PROP. 6" SEWER & LATERALS
PREPARED BY: EXHIBIT SCALE:
AS -NOTED
YORBA LINDA WATER DISTRICT LOS ALTOS SEWER EXTENSION DATE:
1717 E. MIRALOMA AVENUE FOR 11 -13 -13
PLACENTIA, CALIFORNIA 92870 5111 LOS ALTOS DRIVE FILENAME:
(714) 701 -3100 J- 201316
Meeting Date:
Io
From:
Presented By
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
November 13, 2013
Planning- Engineering-
Operations Committee
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Budgeted:
Funding Source:
Dept:
Reviewed by Legal:
Ricardo Hipolito Jr., Engineering CEQA Compliance:
Tech II
ITEM NO. 5.2
N/A
N/A
Engineering
N/A
N/A
Declaration of Restrictive Covenants for 18171 Imperial Highway
The District has a dedicated water pipeline easement within 18171 Imperial Highway. The current
property owners, the Harold and Elsie Q. Gelber Trust, are converting the existing Yorba Linda Bowl
into a new retail market, The Fresh Market, in conjunction with various on site improvements that
involve modifications to the building's exterior elevations, parking lot, landscaping and pylon sign.
The owners of The Fresh Market are requesting to construct a new monument sign with concrete
block and footing to replace the existing pylon sign, inside the easement as shown on the attached
exhibit. Staff reviewed the request and recommends approval subject to the execution of a
Declaration of Restrictive Covenants.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize the President and Secretary to
execute the Declaration of Restrictive Covenants with the Harold and Elsie Q. Gelber Trust, c/o
Daniel H. Wampole, Trustee for The Fresh Market.
DISCUSSION:
Property owners at 18171 Imperial Highway, the Harold and Elsie Q. Gilber Trust, requested
permission to replace an existing pylon sign with a new monument sign consisting of concrete block
with stone veneer facing. Additional proposed improvements within the waterline easement include
landscaping, with trees outside the easement. At staffs request the owner had the water main
potholed to determine the depth and confirm the alignment. The water main was found to have five
feet of cover in this area which allows for easier access for repair and assures minimal loading from
the proposed improvements. The improvements run across the water pipeline within the easement,
as shown on the attached exhibit. In discussions with the owners, it was determined that there was
no other reasonable location for the sign outside of the easement area.
Staff reviewed the applicant's request and determined the improvements would have minimal
impact on operations and maintenance of the District's facilities. To further protect the District's
interest, staff recommends the execution of the attached Declaration of Restrictive Covenants.
STRATEGIC PLAN:
CP 2 -E: Maintain a Commitment to Updating the Districts Rules and Regulations Pertaining to
Water, Sewer & Special District Best Practices
ATTACHMENTS:
Description: Type:
DoRC - 18171 Imperial Highway.pdf Declaration of Restrictive Covenants Backup Material
RECORDING REQUESTED BY and when
recorded return to:
Yorba Linda Water District
P.O. Box 309
Yorba Linda, California 92885 -0309
This is to certify that this Declaration of
Restrictive Covenants is presented for recording
under the provisions of Gov. Code Sec. 27383 by
the Yorba Linda Water District in performance
of an official service thereof.
Steve Conklin -
Space Above This Line for Recorder's Use
DECLARATION OF RESTRICTIVE COVENANTS
(ENCROACHMENT ON DISTRICT EASEMENT)
THIS DECLARATION OF RESTRICTIVE COVENANTS ( "Declaration ") is made this 27th day
of November, 2013, by and between YORBA LINDA WATER DISTRICT ( "YLWD "), a public
agency, created and operating under the authority of Division 12 of the California Water Code, and
HAROLD & ELSIE Q. GELBER TRUST, C/O DANIEL H. WAMPOLE TRUSTEE ( "Owner "), with
reference to the following recitals of fact:
RECITALS
A. The Owner is the legal owner of that certain real property located at 18171 Imperial
Highway, Yorba Linda, California 92686 ( "Subject Property "), which is more particularly described as
follows:
PARCEL 3 IN THE CITY OF YORBA LINDA, AS PER MAP FILED IN
BOOK 2 PAGE 11 OF PARCEL MAPS, IN THE OFFICE OF THE
ORANGE COUNTY RECORDER, CALIFORNIA.
B. YLWD owns an Easement, as identified on the Deed of Easement, recorded on July 17,
1963, in Book 6634, Pages 40 through 42, Official Records of Orange County, California
( "Easement "), across a portion of the Subject Property. Within the Easement, YLWD owns and
maintains a 6 -inch water main ( "District Facilities ")
1
C. The Owner desires to construct a monument sign with concrete block, concrete footing,
stone veneer and landscaping (collectively herein referred to as "Improvements ") within and along the
Easement area (hereinafter, "Encroachment "), as illustrated in Exhibit "A" attached hereto and
incorporated by reference herewith.
D. YLWD conditionally consents to Encroachment of the Improvements within and along
the Easement area as stipulated in this Declaration. Owner is aware that the Improvements may lead to
problems affecting and /or interfering with YLWD's use of the Easement.
E. Although the construction or existence of walls, structures, and other improvements
within and along the Easement area may interfere or restrict YLWD's Easement rights, the Owner
wishes to construct and use the Improvements within and along the Easement area.
NOW, THEREFORE, incorporating the above recitals, YLWD and Owner declare as follows:
1. Covenant Runnine with Land. This Declaration constitutes a covenant running with the land as
provided by the California Civil Code Section 1468 and shall benefit, burden, and bind the
successive owners of the Subject Property and the Easement.
2. Successors and Assigns Bound. Since Owner wishes to pursue the Encroachment, this
Declaration obligates the current and future owners of the Subject Property to remedy any future
adverse events and to fund any necessary maintenance costs on the Easement and /or Subject
Property that may arise in full or in part due to the existence, construction, or damages caused by
the Encroachment.
3. Damages to District Facilities. Owner assumes full responsibility, liability and shall pay for any
cost(s) or damage(s) to the District Facilities and appurtenant structures, arising from or related to
the construction, existence, and /or use of the Improvements. YLWD shall not be responsible for
any cost(s) or damage(s) to the District Facilities and appurtenant structures that arise from the
Encroachment.
4. Damages to Third Parties. Owner, its successors or assigns, agrees to indemnify and hold
YLWD, its officers, directors, employees, agents and consultants, harmless against any third
ON
parry claims related to or arising out of the construction, existence and /or use of the
Improvements.
5. Dama6es to Improvements. Owner acknowledges that the Improvements may be damaged or
demolished to permit reasonable access to or reasonable work within and under the Easement
area. YLWD, its officers, directors, employees, agents and consultants, shall not be responsible
for any damage(s) to or because of the Improvements which results from YLWD's exercise of
rights under the Easement. Owner, its successors or assigns, waives all known, unknown, and
future claims, liabilities, causes of action, and expenses (including, but not limited to, attorneys'
fees) against YLWD, its officers, directors, employees, agents and consultants, for losses and
damages to the Improvements and from any obligation to protect, preserve, repair, or replace the
Improvements. Construction, use, protection, repair and replacement of the Improvements shall
be entirely the risk and obligation of Owner, its successors or assigns, even if damage is caused
by YLWD.
(INTENTIONALLY BLANK)
3
Recordine of Agreement. This Declaration shall be recorded in the Office of the Recorder of
the County of Orange, California, and shall constitute notice to all successors and assigns of the
title to the Subject Property of the rights and obligations set forth herein.
Approved as to Form:
Kidman Law, LLP
Arthur G. Kidman
General Counsel
YORBA LINDA WATER DISTRICT:
Gary Melton
President
Steve Conklin
Acting Secretary
Harold & Elsie Q. Gelber Trust:
Daniel H. Wampole, Trustee
PROPOSED
MONUMENT
SIGN TO
BEINSTALLED
EXISTING SIGN
TO BE REMOVED
EXISTING 15' YLWD
UTILITY EASEMENT
— Ex Water cn
Water Ex W ater
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IMPOSED ON EXISTING WATER LINE Yorba Linda &vd
PREPARED FOR:
EXI-- &T "A'
PREPARED BY:
SCALE: N.T.S
YORBA LINDA WATER DISTRICT (YLWD)
1717 E. MIRALOMAAVENUE
DECVARAT0N OF RESTHCTOVE COVENANTS
WD PARTNERS
7007 DISCOVERY BLVD
DATE: 11
04 13
PLACENTIA, CALIFORNIA92870 (714) 701 -3000
FOR 11811711 IMPEHAL HGHWAYYORBA LINDA, CA
DUBLIN, OH 45017
FILE NAME:
AGENDA REPORT
Meeting Date: November 13, 2013
ITEM NO. 6.4
Subject: Monthly Groundwater Production and Purchased Import Water Report
ATTACHMENTS:
Description: Type:
Import 2013 -14 Oct.pdf October 2013 Monthly Water Report Backup Material
YLWD SOURCE WATER SUMMARY
FY 2013 -14
Allowable GW (YTD) 4,699.0 (AF)
Underpumped 776.7 (AF)
IN -LIEU
GW
(AF)
ACTUAL
GW
(AF)
ADJUSTED
IMPORT
(AF)
TOTAL
DEMAND
(AF)
MONTHLY
GW
( %)
YTD
GW
( %)
BUDGET
(Demand Est.)
(AF)
DELTA
( %)
MONTH
Jul -13
Aug -13
Sep -13
Oct -13
Nov -13
Dec -13
Jan -14
Feb -14
Mar -14
Apr -14
May -14
Jun -14
-
1,286.5
1,105.4
2,391.8
53.8%
53.8%
2,477.9
-3.5%
-
824.9
1,581.0
2,405.8
34.3%
44.0%
2,437.9
-1.3%
-
762.2
1,521.2
2,283.4
33.4%
40.6%
2,139.0
6.8%
-
1,048.7
941.6
1,990.3
52.7%
43.2%
1,804.2
10.3%
1,425.3
40.0%
1,282.1
35.0%
1,117.9
30.0%
Jul -13 Aug -13 Sep -13
1,069.5
Month
1,267.4
1,585.3
2,096.9
2, 349.5
FYTD
-
1 3,922.3
5,149.1
9,071.4
43.2%
8,859.1
2.4%
Allowable GW (YTD) 4,699.0 (AF)
Underpumped 776.7 (AF)
GROUNDWATER PERCENTAGE
80.0%
MONTHLY GW (%
75.0%
_,_.YTD GW (%)
70.0% -BPP GOAL 51.8%
65.0%
60.0%
55.0%
IL
50.0%
45.0%
40.0%
35.0%
30.0%
Jul -13 Aug -13 Sep -13
Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14
Month
22,000
20,000
1-291919A
16,000
14,000
UL
Q
Q 12,000
E
n
0 10,000
8,000
6,000
4,000
2,000
0
Jul -13
FY 2013 -14 YTD Water Supply
Budgeted Total GW + Import
--m--Actual Total GW + Import
BPP GW Goal 51.8%
Actual GW Production
tActual Total GW + Import 2012 -13
it
Aug -13 Sep -13 Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14
Month
Meeting Date:
Subject:
ATTACHMENTS:
Name:
November 13, 2013
AGENDA REPORT
Dept:
Monthly Production Department Summary Report
Description:
ITEM NO. 6.5
Operations
Copy of Monthly Production Division Status Report Oct. 20 13 Final.pdf Monthly Production Summary Report
Type:
Backup Material
Monthly Production Summary Report
DATE: Nov. 4, 2013
Water Production
Equipment Name
% Groundwater
53.5
% Import Water
46.5
Max Day
25.43
Min Day
13.94
Average Day
20.1
Weather Conditions
Max Temperature
94
Min Temperature
62
# of High Wind Days
4
# of Red Flag Days
0
Inches of Rain
0.19
Water Quality
Location Average Cl2 Dose
Richfield (North Loop)
1.40
Richfield (South Loop)
1.30
Lakeview Booster (Zone 2)
1.20
Lakeview Booster (Zone 3)
1.40
Well # 15
Off
Well # 20
1.00
Location Average Cl2 Residual
Highland Booster
1.30
Valley View Booster
2.50
Paso Fino Booster
2.60
Hidden Hills Reservoir
1.60
Camino de Bryant Reservoir
1.60
Out of Service Equipment
Equipment Name
Reason for Out of Service
Well 15 pratt valve
Pump Control Valve is out of service, waiting for parts
Fairmont Booster #1
Drive shaft is broken
RI- CL2 Flowmeter So. Loop
3
Returned to Service
Equipment Name Date
Valley View CL2 analyzer 10/1/2013
After Hours Responses
Hi /Lo Water Levels
5
Hi /Lo Cl2 Levels
3
Communication Alarms
1
Pump Alarms
3
Well Gas Engine Run Hours
Well 1
536.44
Well 5
412.83
Well 7
684.34
Well 18
511.18
Notes:
Hidden Hills Reservoir- East Bay check valve has been replaced. Richfield well field has been experiencing entrained air in some wells. This is related to
the aquifer levels being down in the basin, we have shut off a few wells on the Richfield Property and started Well #20 which is located off site, this
change will allow us to maintain current well water production.
Meeting Date:
Subject:
ATTACHMENTS:
November 13, 2013
AGENDA REPORT
Dept:
Monthly Preventative and Reactive Maintenance Report
Name:
Copy of 2013 -14 fiscal for November PEO.pdf
Description:
Monthly Maintenance Report
ITEM NO. 6.6
Operations
Type:
Backup Material
PREVENTATIVE AND REACTIVE MAINTENANCE
FISCAL 2013114
Fiscal 2013 -14 1 JUL I AUG I SEP I OCT NOV I DEC I JAN I FEB I MAR I APR I MAY I JUN
Percent of targetl 8016 1 17016 1 25016 1 42% 1 50% 1 58% 1 67% 1 75% 1 83% 1 92% 1 100
HYDRANTS (3,881) Target; all hydrants to be serviced annually.
INSPECTED THIS MONTH 3191
285
2521
349
INSPECTED THIS YEAR 3191
6041
8561
1,205
OF TOTAL 8.2%1
15.6%1
22.1%1
31.1
VALVES (10,706/2 = 5,353) Target; all valves to be operated every two years
OPERATED THIS MONTH 5181
5821
6441
654
OPERATED THIS YEAR 5181
11001
1,7441
2,398
OF TOTAL 9.7%1
20.6%1
32.6%1
44.8
DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed biannually.
FLUSHED THIS MONTH 01
01
01
155
FLUSHED THIS YEAR 01
01
01
155
% TOTAL 0.0%1
0.0%1
0.0%1
50.0%
AIR VACS (525) Target; all air /vacs to be serviced annually.
INSPECTED THIS MONTH 3
0
11
1
INSPECTED THIS YEAR 3
3
4
5
% TOTAL 0.6%
0.6%1
0.8%1
1.0%
PRVs (150) Target; all PRVs to be serviced annually.
INSPECTED THIS MONTH 1 101
181
ill
2
INSPECTED THIS YEAR 1 101
281
391
41
% TOTAL 1 6.7%1
18.7%1
26.0%1
27.3%
WATER LEAKS Target; all leaks repaired at first available opportunity.
MAIN REPAIRED 1
1
01
0
SERVICE REPAIRED 10
3
2
2
SERVICE REPLACED 11
15
18
29
AMS REPLACED 12
11
10
15
METERS Target; all meter work completed no later than next working day.
NEW INSTALL 1 131
33
1 31
1 30
STUCKS 1 41
41
21
5
SEWER CLEANING (235 M) Target; all sewers to be cleaned annually.
CLEANED THIS MONTH 20.351
19.56
16.731
31.56
CLEANED THIS YEAR 20.351
39.911
56.641
88.20
OF TOTAL 8.70%1
16.98%1
24.10%1
37.53
SEWER TELEVISING (29.38M) Target; all sewers to be televised every 8 years.
TELEVISED THIS MONTH 4.08
1 3.47
1.641
3.60
TELEVISED THIS YEAR 4.08
1 7.55
1 9.19
1 12.79
OF TOTAL 13.90%1
25.70%1
31.28%1
43.53
OTHER SEWER WORK.
S.S. OVERFLOWS
0
0
0
0
ROOT FOOTAGE
4,020
0
335
0
EMAs AND SYPHONS
4.46
2
3.12
1.23
SERVICE CALLS
3
2
0
1
REHAB FOOTAGE
0
0
0
0
MAIN REPAIRS
0
0
0
9
MANHOLE ROOT CLEANING
0
2191
11
2
MANHOLE REPAIRS
1 61
21
81
01
1
AGENDA REPORT
Meeting Date: November 13, 2013
Subject: Monthly Groundwater Producers Meeting Report
ATTACHMENTS:
Description:
GWP Mtq NotesOctober 9 2013.docx GWP Meeting for Oct 2013
ITEM NO. 6.7
Type:
Backup Material
ImYorba Linda
Water District
MEMORANDUM
DATE: October 9, 2013
TO: Steve Conklin, Acting General Manager
FROM: John DeCriscio, Operations Manager
SUBJECT: Groundwater Producers Meeting, October 9, 2013
Steve Conklin and I attended the Groundwater Producers (GWP) meeting on October 9, 2013
at Orange County Water District, (OCWD). A summary of the item discussed is as follows:
1. Water Quality Issues: OCWD water quality staff provided an update on the California
Department of Public Health's, (CDPH) proposed drinking water standards for
Hexavalent Chromium (Cr6). In 2011 the final Public Health Goal (PHG) for Cr6 was set
at 0.02 parts per billion (ppb). PHG's are not enforceable standard, but they are used as
a guide to help set the maximum contaminant levels (MCL), which are enforceable. In
2013 CDPH established the proposed MCL for Cr6 at 10 ppb, and opened the review
period to receive public comments. The public comment period ended on October 11,
2013. The level of Cr6 found in Yorba Linda Water District's groundwater ranges
between 0.2 to 1.0 ppb, well below the proposed MCL. MWD lists the Cr6 level in its
import water as "Non- detect."
2. June 30, 2013 Accumulated Overdraft: OCWD reported on the accumulated overdraft
as of June 2013. Last year's rainfall total at OCWD Field Headquarters was 5.8 inches;
the annual historical average at this location is 14.5 inches. The combination of low
rainfall and increasing demands has the groundwater basin's current overdraft at an
estimated 290,000 acre feet, which puts the basin in the middle of its operating range. In
response OCWD is purchasing 20,000 acre feet of untreated full service water from
MWD, and will access 12 million dollars from its reserve account to purchase an
additional 19,000 acre feet of recharge water throughout the year.
3. Update on North and South Basin lawsuits:
South Basin Update:
• This past summer the Judge dismissed all OCWD suits. The judge claimed that
OCWD didn't have the legal right to sue. OCWD is filing an appeal on the
premise that they are responsible for managing the basin, which in turn gives
them the right to file a lawsuit if the basin is impacted by water quality
contamination.
• Two defendants have a mandatory settlement meeting on October 10, 2013.
• In the meantime OCWD staff will be recommending a monitoring well project to
their Board, so they can do a better job of tracking the plume.
North Basin Update:
• So far OCWD has recovered $20 million in settlements against contaminators in
the North basin. However they are still in litigation and aren't expecting the final
rulings until 2014 at which time they can appeal.
• North basin extraction wells have been constructed, but the pipeline project has
been put on hold while staff evaluates other cleanup options.
4. Annexation Update: According to OCWD staff, a party opposing the Annexation Project
or EIR has until November 2, 2013 to file a lawsuit. If no lawsuits are filed the process
moves to LAFCO which could take up to five months.
Golden State Water was asked if they had any comments or would like to respond.
They responded very simply, "no ".
5. Summary of September 26th Seawater Intrusion Meeting:
In November the groundwater producers will begin discussing a formal policy for
managing the water levels near the coast. Preliminary discussions were to have some
type of process that will trigger action based on water levels.
6. Burris Basin — Potential lease for power plant: A private firm has approached OCWD
with what appears to be a very lucrative offer for leasing the property at Burris Basin to
build a power peaking plant. The firm would like to lease 19 acres by the end of this
year. OCWD has not received the terms or even the real dollar cost at this time. The
City of Anaheim is strongly opposed to the project and is working very hard to stop it.
OCWD commented that it may be possible to build the plant on half the site and use the
other half for open space or recreational facilities.
7. MWDOC Consolidation Discussions Update: Discussions are ongoing and at this
point they are theoretical. Attorneys are looking at district acts and alike to see if it is
even possible to join these two agencies.
8. Ocean Desalination: This process is moving very slowly. OCWD board has a list of
about 12 questions that they have asked staff to look into. Staff is expecting to have a
report that answers these questions to their boards in December. The process to select
a Citizens Advisory Committee continues. The goal is to have a CAC with 20 -25 local
citizens in place in the near future.
Next Meeting: Wednesday November, 13, 2013 at 9:30 at OCWD Board Room
ITEM NO. 6.8
AGENDA REPORT
Meeting Date: November 13, 2013
Subject: Status of Capital Projects in Progress
ATTACHMENTS:
Description: Type:
CIP Rept Nov2013.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: November 1, 2013
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project
Current Status
Next Actions
Comments
1
2012 Waterline Repl., Ph. IL• Tamarisk, Hidden
Contractor working on
Contractor will begin with
Contractor is coordinating with
Hills, Catalina Ct., Gordon Ln. & Richfield Rd.
punchlist items for work
bore pit, boring and
their "jack and bore" sub -
Budget: $1.17M Job No.: 201120
completed. Sunwood Ln. bore
installing pipe towards the
contractor to finalize the start
Project Contact: Joe Polimino
pit location marked, with
golf course.
date. Anticipated completion,
Planned Completion Date: Early 2014
anticipated start in November.
early 2014.
2
Yorba Linda Blvd. Pump Station
Roof interior steel beams
Contractor to install water
Submittals continue to be
Budget: $2.65M Job No.: 200817B
installed, along with wall
meter inside vault,
submitted as necessary.
Project Contact: Joe Polimino
louvers. Work continuing on
electrical Motor Control
Planned Completion: April 2014
exterior mansard steel roof.
and lighting fixtures.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: November 1, 2013
New Information since Last Report is Shown in Red
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Lakeview Grade Separation (OCTA Project)
Contract out to bid.
OCTA to award contract.
OCTA expects to start utility
Budget: $700,000 Job No.: 201002
Consultant to submit
relocation work early 2014 and
Project Contact: Anthony Manzano
design Addendum 1 for
bridge work early 2015. Bridge
Planned Completion Date: Early 2014
District approval.
work requires complete closure.
2
YL High School Park Pipe Relocation
Design complete.
School Board requires
FDCA requires PYLUSD to
Budget: $350,000 Job No.: 201213
Submitted Finance,
approval of FDCA and
grant 2 new easements prior to
Project Contact: Hank Samaripa
Design, Construction
pipeline bids with High
start of construction. YLWD
Planned Completion Date: Summer 2014
Agreement (FDCA) to
School Park improvements
received no response or
PYLUSD; no response.
prior to start of construction.
schedule for improvements.
3
Well 21 Drilling Project
Board awarded Bakersfield
Execute construction
Anticipate drilling start January
Budget: $800,000 Job No.: 200922 #21
Well & Pump drilling
contract agreement and issue
2014 and finish March 2014.
Project Contact: Derek Nguyen
contract for $863,345.
Notice -to- Proceed.
Planned Completion Date: Early 2014
4
Well 21 Pump -to -Waste Structure
Board awarded Pascal &
Execute construction
Anticipate construction to begin
Budget: $70,000 Job No.: 200922 #21
Ludwig Constructors
contract agreement and issue
mid- November and complete by
Project Contact: Derek Nguyen
contract for $97,300
Notice -to- Proceed.
mid - December.
Planned Completion Date: Early 2014
5
Elk Mountain Surge Tank
Finalizing plans and
Seek Board authorization to
Anticipate completion early
Budget: $100,000 Job No. 201313
specifications; will solicit
award construction contract.
2014.
Project Contact: Anthony Manzano
bids during November.
Planned Completion Date: January 2014
6
Fairmont BPS Upgrade
MWH preparing Prelim
Design plans to be complete
Construction estimated to be
Budget: $6,000,000 Job No. 201011B
Design Report and CEQA
early summer 2014.
complete by mid -2016.
Project Contact: Hank Samaripa
documentation.
Planned Completion Date: Early 2016
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: November 1, 2013
New Information since Last Report is Shown in Red
IN PLANNING
Project
Current Status
Next Actions
Comments
1
Well 21 Equipping Project
Board awarded design contract
Execute Professional
Estimated equipping
Budget: $150,000 Job No.: 200922 #21
to Stantec Consulting Services,
Services Agreement and
design completion by
Project Contact: Derek Nguyen
for $147,258.
schedule for kick -off
mid -2014.
Planned Completion Date: Late 2015
meeting.
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: November 1, 2013
New Information since Last Report is Shown in Red
PROPOSED DEVELOPMENT
Note: Olson Co. proposed development in Yorba Linda has been withdrawn by developer.
11
Project
Current Status
Next Actions
Comments
1
Olson Co. T17489 (N. of Golden Ave., Placentia)
Improvement Plans &
Developer to execute
Estimate construction start date
Budget: TBD Job No.: 201301
Parcel Map finalized.
Agreements & pay YLWD
in early 2014 & 33 -unit condo
Project Contact: Ariel Bacani
fees.
tract completion by 2017.
2
Brandywine Homes T17548 (S. of Nixon Lib.)
Yorba Linda City Council
Complete plan check,
Developer will negotiate
Budget: TBD Job No.: 201304
approved project.
Agreements & fee schedule.
easement acquisitions.
Project Contact: Ariel Bacani
Awaiting Plan submittal.
3
Buy -Buy Baby (Savi Ranch)
Improvement Plans
Developer to submit Parcel
Estimate construction start date
Budget: TBD Job No.: 201309
finalized & awaiting Mylar
Map, execute Agreements &
in early 2014 & building
Project Contact: Ariel Bacani
print.
pay remaining fee.
completion by early 2015.
4
Costco Gas Station/Mirage Street Vacation
District & Costco reps
Seek Board approval for
Costco to complete new gas
Budget: TBD Job No. 201310
agreed to waterline
easement execution. Review
station & improvements by mid
Project Contact: Anthony Manzano
easement terms.
improvement plan late 2013.
to late 2014.
5
Yavitz Company — Valley View Retail
Received Plans, Service
Developer to finalize Parcel
Estimate construction start date
Budget: TBD Job No.: 201313
Agreements & payment of
Map before District approves
in early 2014 & retail center
Project Contact: Ariel Bacani
remaining fees.
Improvement Plans.
completion by 2015.
6
Shapell Homes T16208 (West of YLHS)
Completed 1st plan check
Continue plan check process.
Estimate construction start date
Budget: TBD Job No.: 201315
of Water & Sewer
Generate Agreements & fee
mid 2014 & 49 -lot housing tract
Project Contact: Ariel Bacani
Improvement Plans.
schedule for execution.
completion by 2018.
Note: Olson Co. proposed development in Yorba Linda has been withdrawn by developer.
11
AGENDA REPORT
Meeting Date: November 13, 2013
ITEM NO. 6.9
Subject: Status of Strategic Plan Initiatives
ATTACHMENTS:
Description: Type:
Strat PI Tracking- Oct 2013.xlsx Strategic Plan Initiatives for Oct 2013 Backup Material
Strategic Plan Initiatives Status Report
Planning- Engineering- Operations Committee
Strategies
Start Date
Completion
Lead Party
October 2013 Progress
Date
FR 2: Increase Reserve Funding
Analyze the Asset
Annual Review
Management Plan to
Prior to Budget
Engineering
In 2012, we completed approximately $8.2
FR 2 -13
Determine Future
Dec -11
and CIP
Manager
million in construction projects.
Needs
Update
SR 1: Work Toward Service Reliabilitv and Efficiency
Demand Projections were reviewed and
SR 1 -13
Forecast Service
Oct -10
Jun -11
Engineering
submitted to MWDOC on Feb 27, 2013 for
Demand Projections
Manager
each of the next five FYs and out to Year
2035
Develop Additional
Engineering
In Oct, Board awarded Contract for drilling
SR 1 -E
Well Sites
Mar -11
Jun -12
Manager
of Well No. 21 and authorized PSA for
Design of Wellhead facilities.
SR 3: Continue
Implementation of Ca itaI Im rovement Pro'ect Plan 2007 -2012
Complete
Implementation of
Current status is approximately $3.6
Five -Year Capital
Engineering
million of projects in construction phase
SR 3 -A
Improvement Plan
On -going
On -going
Manager
and $8.5 million in the planning and
from FY 2007 -2012
design phases.
with Adopted
Amendments
Continue Planning for
Consultant is collecting data and
SR 3 -B
Long -Term Capital
On -going
On -going
Engineering
performing field work for the preparation of
Improvements and
Manager
the Preliminary Design Rept for Fairmont
Replacements
Booster Station Upgrade Project.