HomeMy WebLinkAbout2013-11-04 - Public Affairs-Communications-Technology Committee Meeting Minutes1
MINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS-COMMUNICATIONS-TECHNOLOGY COMMITTEE MEETING
Monday, November 4, 2013, 4:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The November 4, 2013 meeting of the Yorba Linda Water District’s Public Affairs-
Communications-Technology Committee was called to order by Director
Beverage at 4:00 p.m. The meeting was held in the Admin Conference Room at
the District’s Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
2. ROLL CALL
COMMITTEE STAFF
Director Michael J. Beverage, Chair Steve Conklin, Acting General Mgr
Director Ric Collett Art Vega, Acting IT Manager
Damon Micalizzi, Public Info Officer
3. PUBLIC COMMENTS
None.
4. DISCUSSION ITEMS
4.1. Dynamics GP Upgrade Status (Verbal Report)
Mr. Vega informed the Committee that on the Test Server, Customer
Service is planning to add the billing-one route, Finance will run the
upcoming payroll, and HR will add employee data. If all testing goes well
and any issues successfully resolved, we will go live with the GP Upgrade
November 28, 2013. It was noted that, if necessary, we have through
December to address any issues before it is mandatory to go live.
4.2. Status of Dynamics GP HR Consultant (Verbal Report)
Mr. Vega reported on the status of work being provided by the consultant
for the Human Resources module of the Dynamics GP software. HR has
been trained on the Position Control section of the Dynamics GP HR
module. The consultant will email an updated Standard Operating
Procedure (SOP) on how to use Position Control in the coming days.
Once Position Control is implemented by HR, the information needed for
the reports requested by HR should be available.
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4.3. 2014 Bottled Water Label Contest Theme
The Committee discussed potential themes for this year’s contest. After
some discussion and reviewing suggestions from throughout the District,
the Committee agreed that this year’s theme would be: What Does Water
Do For You? Mr. Micalizzi reported that in collaboration with the School
District, the Contest will be announced after the New Year.
4.4. Content and Target Date for Winter Newsletter (Verbal Report)
The Committee discussed the winter newsletter, setting a targeted mailing
date of January 15, 2014. Content will include the District’s part in the
recent Joint Agency Town Hall Meeting.
4.5. Future Outreach and Press Relations (Verbal Report)
The Committee discussed the aforementioned Town Hall Meeting, and the
results.
4.6. Status of Current Public Outreach Activities
The Committee reviewed the report detailing the District’s participation in
various public outreach events and water donations. It was noted that the
additional water ordered in 2013 was necessary as demand has nearly
doubled.
4.7. Future Agenda Items and Staff Tasks
None
5. ADJOURNMENT
5.1. The meeting was adjourned at 5:10 p.m. The next Public Affairs-
Communications-Technology Committee meeting is scheduled to be held
Monday, December 2, 2013 at 4:00 p.m.