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HomeMy WebLinkAbout2013-11-13 - Planning-Engineering-Operations Committee Meeting Minutes1 MINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING-ENGINEERING-OPERATIONS COMMITTEE MEETING Wednesday, November 13, 2013, 2:00 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The November 13, 2013 meeting of the Yorba Linda Water District’s Planning- Engineering-Operations Committee was called to order by Director Kiley at 2:00 p.m. The meeting was held in the Admin Conference Room at the District’s Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL COMMITTEE MEMBERS PRESENT STAFF PRESENT Director Robert R. Kiley, Chair Steve Conklin, Acting General Manager Director Phil Hawkins John DeCriscio, Operations Manager Diane Dalton, Sr. Maint. Dis. Operator 3. PUBLIC COMMENTS None. 4. DISCUSSION ITEMS 4.1. Update on Sewer Maintenance Activities (Verbal Report) Mr. DeCriscio introduced Ms. Dalton, who provided a report on typical sewer maintenance work performed by the Sewer Maintenance crews, as well as the condition of the sewer lines on the east side and the west side of the District. She discussed with the Committee various work processes and repair processes used by the Sewer Crews. Following her report, Ms. Dalton left the meeting. 5. ACTION CALENDAR 5.1. Terms and Conditions for Sewer Service with David Dickinson, 5111 Los Altos Drive Mr. Conklin reported that Mr. David Dickinson requested to connect his home to the public sewer system. Following discussion, the Committee supported the staff recommendation that the Board approve the Terms and Conditions for Sewer Service for the subject property owner and property. 5.2. Declaration of Restrictive Covenants for 18171 Imperial Highway Mr. Conklin reported that the District has a dedicated water pipeline within 18171 Imperial Hwy. The property owners requested permission to replace the existing sign with a new monument sign for the proposed “Fresh Market” planned for construction. Staff reviewed the request and 2 determined that the proposed sign would have minimal impact on operations and maintenance of the pipeline in the easement. Following discussion, the Committee supported the staff recommendation that the Board authorize execution of a Declaration of Restrictive Covenants with the property owners and allow construction of the sign. 6. DISCUSSION ITEMS CONTINUED 6.1. Status of OCWD Annexation Process (Verbal Report) Mr. Conklin reported that the 30-day time period for a complaint to be filed in Court against the Annexation EIR has expired with no complaints filed. He also noted that the YLWD plat map and legal description for its annexation area has been reviewed and approved by the Orange County Surveyor’s Office and has been forwarded to LAFCO as part of the review and approval of the overall OCWD annexation. 6.2. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin reported that the draft EIR for Cielo Vista Project has been posted for public review, from Nov 7 through Dec 23, 2013. Staff is reviewing the document and will prepare draft response. He noted that the draft EIR for the Esperanza Hills Project is expected to be posted in the near future. 6.3. Meter Repairs (Verbal Report) Mr. DeCriscio reported on the meter replacements taking place, using staff from Ops field crews and in cooperation with staff from Meter Reading. He noted that staff has been able to catch up with backlog of “stuck” or poor performing meters without need for Friday or Saturday overtime. Work will continue using this approach, as we monitor and develop a long- term plan for meter replacements. 6.4. Monthly Groundwater Production and Purchased Import Water Report Mr. DeCriscio reported on current water production, noting that groundwater production is back to over 50% of our demand and should stay in that range. For October 2013, our demand was 10.3% greater than projected, and for the first four months of the new FY, our demand is 2.4% greater than projected. 6.5. Monthly Production Division Summary Report Mr. DeCriscio reported on highlights of water production, weather conditions, water quality, and equipment taken out of and returned to service in the month of October. 6.6. Monthly Preventative and Reactive Maintenance Report Mr. DeCriscio reported on maintenance work for the month of October and for the four months of the new FY. He noted the continuing emphasis on maintenance and upgrading for 40 PRV stations, with a total of 3 approximately 150 control valves. In essentially all areas, we are achieving our target goals for preventative maintenance. 6.7. Monthly Groundwater Producers Meeting Report Messrs. Conklin and DeCriscio reported on items discussed at the October 2013 meeting, including water quality issues, basin overdraft, status of existing basin contamination lawsuits, annexation, consolidation and ocean desalination. 6.8. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of existing capital projects is planning, design and construction. 6.9. Status of Strategic Plan Initiatives Mr. Conklin reported on the status of strategic plan initiatives relating to engineering and operations. 6.10. Consider Rescheduling December and January PEO Committee Meetings The December meeting was rescheduled to Dec 10 at 8:30 am. The Committee will look at alternatives for Jan meeting. 6.11. Future Agenda Items and Staff Tasks None. 7. ADJOURNMENT 7.1. The meeting was adjourned at 3:15 p.m. The next Planning-Engineering- Operations Committee meeting is scheduled to be held Tuesday, December 10, 2013 at 8:30 a.m.