HomeMy WebLinkAbout2014-02-04 - Planning-Engineering-Operations Committee Meeting Agenda PacketYorba Linda
'"Water District
AGENDA
YORBA LINDA WATER DISTRICT
PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING
Tuesday, February 4, 2014, 4:00 PM
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
2. ROLL CALL
COMMITTEE STAFF
Director Gary T. Melton, Chair Steve Conklin, Acting General Manager
Director Michael J. Beverage John DeCriscio, Operations Manager
3. PUBLIC COMMENTS
Any individual wishing to address the committee is requested to identify themselves and state the matter on
which they wish to comment. If the matter is on this agenda, the committee Chair will recognize the individual for
their comment when the item is considered. No action will be taken on matters not listed on this agenda.
Comments are limited to matters of public interest and matters within the jurisdiction of the Water District.
Comments are limited to five minutes.
4. ACTION CALENDAR
This portion of the agenda is for items where staff presentations and committee discussions are needed prior to
formal committee action.
4.1. Proposed Change Order No. 1 for the Yorba Linda Blvd. Pump Station Project.
Recommendation: That the Committee recommend the Board of Directors approve
Change Order No. 1 in the amount of $25,871.37 and 59 additional days to
Environmental Construction, Inc., for construction of the Yorba Linda Blvd. Pump
Station Project, Job No. 2008 -17b.
4.2. Proposed Change Order No. 4 for the 2012 Waterline Replacement Phase II Project
Recommendation: That the Committee recommend the Board of Directors approve
Change Order No. 4 in the amount of $75,259.22 and 31 additional days to TBU
Construction Inc., for construction of the 2012 Waterline Replacement Phase 11
Project, Job No. 2011 -20.
4.3. Declaration of Restrictive Covenants with Mr. Anthony Nardolillo - 21078 Via Diego
Circle
Recommendation: That the Committee recommend the Board of Directors
authorize the President and Secretary to execute a Declaration of Restrictive
Covenants with Mr. Anthony Nardolillo, subject to approval as to form by General
Counsel.
5. DISCUSSION ITEMS
This portion of the agenda is for matters such as technical presentations, drafts of proposed policies, or similar
items for which staff is seeking the advice and counsel of the Committee members. This portion of the agenda
may also include items for information only.
5.1. Status of OCWD Annexation Process (Verbal Report)
5.2. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal Report)
5.3. 2014 Allen McColloch Shutdown
5.4. Reservoir Cleaning and Inspection
5.5. Monthly Groundwater Production and Import Water Report (To be provided at the
meeting.)
5.6. Monthly Preventative Maintenance Report (To be provided at the meeting.)
5.7. Monthly Production Summary Report (To be provided at the meeting.)
5.8. Groundwater Producer Meeting Report
5.9. Review of 2013/14 CIP and Forecast for FY 2014/15
5.10. Status Report on Capital Projects in Progress
5.11. Future Agenda Items and Staff Tasks
6. ADJOURNMENT
6.1. The next Planning- Engineering- Operations Committee meeting is scheduled to be held
Thursday, March 6, 2014 at 4:00 p.m.
Items Distributed to the Committee Less Than 72 Hours Prior to the Meeting-
Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items
and are distributed to a majority of the Committee less than seventy -two (72) hours prior to the meeting will be available
for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA
92870, during regular business hours. When practical, these public records will also be made available on the District's
internet website accessible at http: / /www.ylwd.com /.
Accommodations for the Disabled
Any person may make a request for a disability - related modification or accommodation needed for that person to be
able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba
Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and
the type of accommodation requested. A telephone number or other contact information should be included so the
District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should
make the request with adequate time before the meeting for the District to provide the requested accommodation.
Meeting Date
To:
From:
Presented By
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
February 4, 2014
Planning-Engineering-
Operations Committee
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Job No:
Dept:
Reviewed by Legal:
Joe Polimino, Project Engineer CEQA Compliance:
ITEM NO. 4.1
Yes
$2.6M
$2.3M
All Water Funds
101 -2700
200817B
Engineering
No
MND
Proposed Change Order No. 1 for the Yorba Linda Blvd. Pump Station Project.
Work is proceeding on construction of the Yorba Linda Blvd. Pump Station Project. Submitted for
consideration is construction Change Order No. 1.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve Change Order No. 1 in the amount
of $25,871.37 and 59 additional days to Environmental Construction, Inc., for construction of the
Yorba Linda Blvd. Pump Station Project, Job No. 2008 -17b.
DISCUSSION:
In accordance with the contract documents, Environmental Construction Inc., submitted the
proposed Change Order No. 1 due to additions and modifications, as well as District - initiated
changes encountered during the course of construction to date. A copy of Change Order No. 1 is
attached for your review and details are provided below for the items having a substantial cost
change to the contract.
Item 1: During the Bidding Phase of the project, ECI, the contractor later selected by the Board for
the construction project, noted that there was a conflict in the roofing plans and specs for the pump
station, specifically a question regarding the roofing membrane. His question was answered in the
addendum provided to all bidders prior to the bid opening, as required by the contract documents.
Later, following award of the contract, ECI stated that they did not include membrane roofing in their
bid for labor or material for the mansard roof portion of the pump station, due to the clarification in
the addendum. Thereafter, the contractor checked with their roofing supplier and found that the
membrane needed for the "mansard" portion is different material than was specified to cover the
concrete -roof portion. The mansard portion membrane material and adhesive need to be compatible
for use over plywood, rather than concrete which was not noted in the project specifications. District
Engineering and Construction Management staff reviewed all of the information on this matter with
the District's design consultant and determined that the contractor had reasonable justification for
the requested addition for the roofing membrane for the mansard section. The cost for these
changes is $15,692.16 and 14 additional days.
Item 3: The contractor, while surveying for the fence alignment, found that two existing air - release
structures were in conflict with the fence and if not relocated, they would be outside of the pump
station fenced area and the District's easement. Since it is necessary that these facilities be located
within the easement area granted by the City, the contractor was asked to submit a cost proposal to
move them inside and retain the fence alignment per plan. The cost for these changes is $7,307.31
and 7 additional days.
The status of the construction contract with Environmental Construction Inc. is as follows:
• The current contract is $1,581,179 and 365 calendar days starting April 1, 2013.
• If approved, Change Order No. 1 adds $25,871.37 (1.6% of the current contract amount) and
59 additional calendar days.
• If approved, the revised construction contract amount is $1,607,050.37 (1.6% changes from
the original contract amount) and 424 calendar days.
Staff and Lee & Ro, the District's design engineer, discussed the change order request items and
recommend approval.
STRATEGIC PLAN:
SR 3 -A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011 -2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
On December 20, 2012, the Board of Directors authorized the President and Secretary to execute a
construction agreement between Environmental Construction, Inc. (ECI), and the Yorba Linda
Water District for the Construction of the Yorba Linda Blvd Pump Station Project in the amount of
$1,581,179.00. The Board of Directors has approved nine progress payments to date, the last of
which was approved on January 23, 2014.
ATTACHMENTS:
Name: Description: Type:
ECI Change Order No 1 signed.odf YL Blvd. Pump Station CO 1 Environmental Construction Backup Material
Inc.
Y®RBA L IK,DAa IUA7L EF' DDQ —RAC 7
CONTRACT NAME:
CONTRACTOR:
CHAMIGE ORDDCER Moo. `l
DDAT5 UZM 14
Yorba Lor)da [ odd. Pump 32atoon CONTRACT Ai�4'T
Endoronm snta0 Constre ftri One.
PROJECT NUMBER: 200047ro
0age 9 of 9
$1,581,179.00 DAYS: 365
THIS CHANGE: $25,871.37 DAYS: 59
(1.6 %)
OWNER: Yorba Ueda Ugd4Sr FD!SiJct REVISED CONTRACT AMT: $1,607,050.37 DAYS: 424
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and
perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba
Linda Water District otherwise referred to as Owner.
DESCRIPTION OF CHANGES
+INCREASE
/OR
— DECREASE IN
CONTRACT
AMOUNT ($)
CONTRACT
TIME
+E)(TENSION
/OR-
REDUCTION
(DAYS)
1 Additional waterproof membrane and roofing materials required per RFI #8
$15,692.16
14
2) Installation of a backflow prevention device and isolation valve per RFI #3
$2,871.90
7
3 Relocation of two air- release assemblies and pipe modifications per RFI 952
$7,307.31
7
4 "No cost" delay for valve manufacturing and longer than anticipated lead time
$0.00
31
NET CHANGE
$259871°37
59
REVISED CONTRACT AMOUNT AND TIME
$1,807,050.37
k24
The amount of the contract will be increased <deemasedy by the sum of $26,871.37 and the contract time shall be increased by
59 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for
each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time
allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and
perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change
Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order
shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all
costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced
changes in the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any
work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this
contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if
any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the above - referenced
changes.
REC�OMMENDED:
ACCEP71ED:
J 4
§ENGINEER OR DATE:
CONCI II TANT
dimino
�Pervisov-, Y'LNn9` D
1C0NT3UC70R DATE: 3 `
Project Manager, Environrnentai
Construcftn, One.
APPROVED: DATE,
Steve Conklin
Acting General Managsu, YL 1RJD
ITEM NO. 4.2
AGENDA REPORT
Meeting Date:
February 4, 2014
Budgeted:
Yes
Total Budget:
$1.12 M
To:
Planning- Engineering-
Cost Estimate:
$1.5 M
Operations Committee
Funding Source:
Water Capital
Reserves
From:
Steve Conklin, Acting General
Account No:
101 -2700
Manager
Job No:
2011 -20
Presented By:
Steve Conklin, Acting General
Dept:
Engineering
Manager
Reviewed by Legal:
No
Prepared By:
Joe Polimino, Project Engineer
CEQA Compliance:
Exempt
Subject: Proposed Change Order No. 4 for the 2012 Waterline Replacement Phase II
Project
SUMMARY:
Work is proceeding on construction of the 2012 Waterline Replacement Phase II Project. Submitted
for consideration is construction Change Order No. 4.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors approve Change Order No. 4 in the amount
of $75,259.22 and 31 additional days to TBU Construction Inc., for construction of the 2012
Waterline Replacement Phase II Project, Job No. 2011 -20.
DISCUSSION:
In accordance with the contract documents, TBU Construction, Inc. submitted the proposed Change
Order No. 4 due to additions and modifications, as well as District - initiated changes encountered
during the course of construction to date. A copy of Change Order No. 4 is attached for your review
and details are provided below for the items having a substantial cost change to the contract.
Item 1: While constructing the Cresthill PRV, the contractor found an unmarked line that limited the
size of the excavation to install the pre -cast concrete vault. Although the vault was able to be
installed, it left too small an area around the sides of the vault to backfill conventionally. As such, it
was necessary to backfill the narrow gap with concrete slurry, which is effective but more costly.
The contractor also had to replace more sidewalk than shown on the plans, due to City of
Anaheim's inspection requirements. Also, two additional pipe elbows needed to be installed to
properly align the new installation to the existing pipe. The cost for these changes was $4,335.44
and no additional days.
Item 2: The Phase II Waterline contract includes a "bore and jack" casing and pipe installation at
Sunwood Lane. This required the contractor to excavate and shore a jacking pit at Sunwood Lane
and bore to the golf course under an existing retaining wall and a small hill. While boring the pilot
hole, the contractor encountered an unforeseen obstruction that the boring equipment could not
push through or dislodge. Thereafter, the boring sub - contractor submitted a proposal for an
additional cost of $87,500 to bore a larger hole and install a larger steel casing but with no
guarantee this method would clear the obstruction. They also stated the cost would increase if more
obstructions were encountered.
Given this large cost and no guarantee of success, staff decided to meet with RBF, the engineer of
work, and TBU, the prime contractor, to discuss other viable options. The meeting attendees
concluded that the best and most cost - effective option was an "open trench" method to install the
pipeline over the hill. RBF prepared new design plans for this section; TBU reviewed the new design
and submitted a cost proposal of $70,923.78 and 31 additional days to do this work. District
Engineering and Construction Management staff, and the design engineer reviewed the cost
proposal and determined that it was reasonable and appropriate.
The status of the construction contract with TBU Construction Inc. is as follows:
• The current contract is $1,441,567.61 and 370 calendar days starting February 1, 2013.
• If approved, Change Order No. 4 adds $75,259.22 (5.2% of the current contract amount) and
31 additional calendar days.
• If approved, the revised construction contract amount is $1,516,826.83 (11.6% changes from
the original contract amount) and 401 calendar days.
Staff and RBF Engineers, the District's design engineer, reviewed the change order request items
and recommend approval.
STRATEGIC PLAN:
SR 3 -A: Complete Implementation of Five Year Capital Improvement Plan from FY 2011 -2015 with
adopted amendments
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors authorized the President and Secretary to execute a construction agreement
in the amount of $1,359,300.11 for the 2012 Waterline Replacement Project, Phase II with TBU Inc.,
on November 21, 2012. The Board has approved three change orders to date for this project, the
last of which was approved on October 10, 2013.
ATTACHMENTS:
Name: Description: Type:
TBU Change Order No 4 signed.odf Waterline Phase II, CO 4, TBU Construction Backup Material
YORBA LINDA WATER DISTRICT
CONTRACT NAME:
CONTRACTOR:
PROJECT NUMBER:
OWNER:
CHANGE ORDER NO. 4
DATE 1/22/2014
Page 1 of 1
Yorba Linda Blvd. Pipeline Project CONTRACT AMT.: $1,441,567.61 DAYS: 370
TBU Construction Inc.
2011 -20
THIS CHANGE: $75,259.22 DAYS: 31
(5.2 %)
Yorba Linda Water District REVISED CONTRACT AMT: $1,516,826.83 DAYS: 401
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and
perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and Yorba
Linda Water District otherwise referred to as Owner.
DESCRIPTION OF CHANGES
+INCREASE
CONTRACT
TIME
/OR
+EXTENSION
— DECREASE IN
/ OR -
CONTRACT
REDUCTION
AMOUNT ($)
(DAYS)
1) Additional piping, slurry backfill and sidewalk replacement at Cresthill site.
$4,335.44
0
2) Change of plan from "jack and bore" to an "open trench" pipe installation, due to
$70,923.78
31
an unforeseen underground obstruction found during the pilot bore operation.
NET CHANGE
$75,259.22
31
REVISED CONTRACT AMOUNT AND TIME
$1,516,826.83
401
The amount of the contract will be increased -desfeased> by the sum of $75,259.22 and the contract time shall be increased by
31 calendar days. The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the contract price specified for
each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time
allowed, if any, for completion of the entire work on account of said Change Order. The Contractor agrees to furnish all labor and materials and
perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change
Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order
shall be effective when approved by the Owner. This Change Order constitutes full, final, and complete compensation to the Contractor for all
costs, expenses, overhead, profit, and any damages of every kind that the Contractor may incur in connection with the above referenced
changes in the work, including any impact on the referenced work of any other work under the contract, any changes in the sequences of any
work, any delay to any work, any disruption of any work, any rescheduling of any work, and any other effect on any of the work under this
contract. By the execution of the Change Order, the Contractor accepts the contract price change and the contract completion date change, if
any, and expressly waives any claims for any additional compensation, damages or time extensions, in connection with the above - referenced
changes.
RECOMMENDED: /ENGINEER OR DATE:
CONSlll TANT
Joe Polimino,
Construction Supervisor, YLWD
ACCEPTED: / DATE:
l � /CONTRACTOR
%JtZS President, TBU Construction Inc.
APPROVED: DATE:
/OWNER
Steve Conklin
Acting General Manager, YLWD
-ZZ— /el
Meeting Date:
To
From:
Presented By:
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
February 4, 2014
Planning- Engineering- Operations
Committee
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Ricardo Hipolito Jr., Engineering
Tech II
Budgeted
Funding Source:
Dept:
Reviewed by Legal
CEQA Compliance:
ITEM NO. 4.3
N/A
N/A
Engineering
Pending
N/A
Declaration of Restrictive Covenants with Mr. Anthony Nardolillo - 21078 Via Diego
Circle
Mr. Anthony Nardolillo proposes to extend a block wall across the District's dedicated waterline easement
within 21078 Via Diego Circle. District staff reviewed the encroachment and recommends approval subject to
execution of the attached Declaration of Restrictive Covenants.
STAFF RECOMMENDATION:
That the Committee recommend the Board of Directors authorize the President and Secretary to execute a
Declaration of Restrictive Covenants with Mr. Anthony Nardolillo, subject to approval as to form by General
Counsel.
DISCUSSION:
Mr. Nardolillo proposes to extend an existing block wall and retain existing improvements, including a planter
area, decorative pavers and a concrete driveway, within dedicated waterline and sewerline easements at
21078 Via Diego Circle. The District maintains an 8 -inch diameter waterline within the easement that connects
to Via Diego Circle, and a street within the adjacent tract, Via Marcos. The proposed block wall runs parallel
and perpendicular to the easement, as depicted on the attached exhibit.
Staff reviewed the applicants' request and determined the improvements would have minimal impact on
operations and maintenance of District facilities. To further protect the District's interest, staff recommends the
execution of the attached Declaration of Restrictive Covenants.
PRIOR RELEVANT BOARD ACTION(S):
The Board of Directors authorized execution of similar Declarations of Restrictive Covenants with various
developers and property owners.
ATTACHMENTS:
Description: Type:
DoRC - 21078 Via Diego Circle.pdf DoRC - 21078 Via Diego Circle Backup Material
EXHIBIT -A.pdf Exhibit - A Backup Material
RECORDING REQUESTED BY and when
recorded return to:
Yorba Linda Water District
P.O. Box 309
Yorba Linda, California 92885 -0309
This is to certify that this Declaration of
Restrictive Covenants is presented for recording
under the provisions of Gov. Code Sec. 27383 by
the Yorba Linda Water District in performance
of an official service thereof.
Steve Conklin -
Space Above This Line for Recorder's Use
DECLARATION OF RESTRICTIVE COVENANTS
(ENCROACHMENT ON DISTRICT EASEMENT)
THIS DECLARATION OF RESTRICTIVE COVENANTS ( "Declaration ") is made this 13th day
of February, 2014, by and between YORBA LINDA WATER DISTRICT ( "YLWD "), a public agency,
created and operating under the authority of Division 12 of the California Water Code, and ANTHONY
P. NARDOLILLO ( "Owner "), with reference to the following recitals of fact:
RECITALS
A. The Owner is the legal owner of that certain real property located at 21078 Via Diego
Circle, Yorba Linda, California 92886 ( "Subject Property"), which is more particularly described as
follows:
LOT 1, TRACT 9927, IN THE CITY OF YORBA LINDA, COUNTY OF
ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN
BOOK 484, PAGE 1 TO 3 OF MISCELLANEOUS MAPS, IN THE
OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.
B. YLWD owns an Easement, as identified on the Tract Map No. 9927, recorded on
February 6, 1981, in Book 484, Pages I through 3, Official Records of Orange County, California
( "Easement "), across a portion of the Subject Property. Within the Easement, YLWD owns and
maintains an 8 -inch waterline and an 8 -inch sewerline ( "District Facilities ")
1
C. The Owner desires to construct a block wall with concrete footing and retain existing low
block walls, planter areas, decorative pavers and existing concrete driveway RV parking (collectively
herein referred to as "Improvements ") within and along the Easement area (hereinafter,
"Encroachment "), as illustrated in Exhibit "A" attached hereto and incorporated by reference herewith.
D. YLWD conditionally consents to Encroachment of the Improvements within and along
the Easement area as stipulated in this Declaration. Owner is aware that the Improvements may lead to
problems affecting and /or interfering with YLWD's use of the Easement.
E. Although the construction or existence of walls, structures, and other improvements
within and along the Easement area may interfere or restrict YLWD's Easement rights, the Owner
wishes to construct and use the Improvements within and along the Easement area.
NOW, THEREFORE, incorporating the above recitals, YLWD and Owner declare as follows:
1. Covenant Running with Land. This Declaration constitutes a covenant running with the land as
provided by the California Civil Code Section 1468 and shall benefit, burden, and bind the
successive owners of the Subject Property and the Easement.
2. Successors and Assigns Bound. Since Owner wishes to pursue the Encroachment, this
Declaration obligates the current and future owners of the Subject Property to remedy any future
adverse events and to fund any necessary maintenance costs on the Easement and/or Subject
Property that may arise in full or in part due to the existence, construction, or damages caused by
the Encroachment.
3. Damages to District Facilities. Owner assumes full responsibility, liability and shall pay for any
cost(s) or damage(s) to the District Facilities and appurtenant structures, arising from or related to
the construction, existence, and /or use of the Improvements. YLWD shall not be responsible for
any cost(s) or damage(s) to the District Facilities and appurtenant structures that arise from the
Encroachment.
4. Damages to Third Parties. Owner, its successors or assigns, agrees to indemnify and hold
YLWD, its officers, directors, employees, agents and consultants, harmless against any third
ki
party claims related to or arising out of the construction, existence and/or use of the
Improvements.
5. Damnes to Improvements. Owner acknowledges that the Improvements may be damaged or
demolished to permit reasonable access to or reasonable work within and under the Easement
area. YLWD, its officers, directors, employees, agents and consultants, shall not be responsible
for any damage(s) to or because of the Improvements which results from YLWD's exercise of
rights under the Easement. Owner, its successors or assigns, waives all known, unknown, and
future claims, liabilities, causes of action, and expenses (including, but not limited to, attorneys'
fees) against YLWD, its officers, directors, employees, agents and consultants, for losses and
damages to the Improvements and from any obligation to protect, preserve, repair, or replace the
Improvements. Construction, use, protection, repair and replacement of the Improvements shall
be entirely the risk and obligation of Owner, its successors or assigns, even if damage is caused
by YLWD.
(INTENTIONALLY BLANK)
3
Recording of Agreement. This Declaration shall be recorded in the Office of the Recorder of
the County of Orange, California, and shall constitute notice to all successors and assigns of the
title to the Subject Property of the rights and obligations set forth herein.
Approved as to Form:
Kidman Law, LLP
Arthur G. Kidman
General Counsel
4
YORBA LINDA WATER DISTRICT:
Robert "Bob" Kiley
President
Steve Conklin
Acting Secretary
Owner:
Anthony P. Nardolillo
i
TRACT NO. 9927
P
21078 /A DIEGO
LOT 1
6
EXIST. RESIDENCE
— — — — — — — — — — — —
— ..W,...W.. .. .. �..W.. ..
II �
JN
a 0
W
m
EXIST.
\P AVERS
N
\
I
I
EXIST.
� PLANTERS
/
EXIST. LOW BLOCK WALL
WITH WROUGHT IRON
EX. GATE —
YLWD EXIST. L EXIST. BLOCK WALL I 40' EASEMENT FOR SEWER &
10 FOOT STORM DRAIN PURPOSES
EASEMENT I EXIST. CONC. DWY. RV I I I Z 2 DEDICATED TO THE CITY OF YORBA
I PARKING I I I C LINDA
PROPOSED EXTENSION a .1 W
BLOCK WALL FENCE I I 019
- EXISTING 8" WATER MAIN I I I y W io
/ TRACT NO. 10266
/
I INI
\ I
A II
� -
RCOS —j S —S —S —S S I L S-
' VGA NI
' LOCATION MAP
VICINITY MAP
NOT TO SCALE
PREPARED BY: EXHIBIT SCALE:
N.T.S.
YORBA LINDA WATER DISTRICT Declaration of Restrictive Covenants DATE:
For 2/4/2014
El 1717 E. MIRALOMA AVENUE 21078 Via Diego Circle
PLACENTIA, CALIFORNIA 92870 Yorba Linda, CA 92886 FILENAME:
(714) 701 -3100 J- 000290
I
- - -- , 7
I
I
I
I
I
TRACT NO. 9927
P
21078 /A DIEGO
LOT 1
6
EXIST. RESIDENCE
— — — — — — — — — — — —
— ..W,...W.. .. .. �..W.. ..
II �
JN
a 0
W
m
EXIST.
\P AVERS
N
\
I
I
EXIST.
� PLANTERS
/
EXIST. LOW BLOCK WALL
WITH WROUGHT IRON
EX. GATE —
YLWD EXIST. L EXIST. BLOCK WALL I 40' EASEMENT FOR SEWER &
10 FOOT STORM DRAIN PURPOSES
EASEMENT I EXIST. CONC. DWY. RV I I I Z 2 DEDICATED TO THE CITY OF YORBA
I PARKING I I I C LINDA
PROPOSED EXTENSION a .1 W
BLOCK WALL FENCE I I 019
- EXISTING 8" WATER MAIN I I I y W io
/ TRACT NO. 10266
/
I INI
\ I
A II
� -
RCOS —j S —S —S —S S I L S-
' VGA NI
' LOCATION MAP
VICINITY MAP
NOT TO SCALE
PREPARED BY: EXHIBIT SCALE:
N.T.S.
YORBA LINDA WATER DISTRICT Declaration of Restrictive Covenants DATE:
For 2/4/2014
El 1717 E. MIRALOMA AVENUE 21078 Via Diego Circle
PLACENTIA, CALIFORNIA 92870 Yorba Linda, CA 92886 FILENAME:
(714) 701 -3100 J- 000290
ITEM NO. 5.3
AGENDA REPORT
Meeting Date: February 4, 2014
To: Planning- Engineering-
Operations Committee
Subject: 2014 Allen McColloch Shutdown
SUMMARY:
The District responded to the recent AMP shutdown without a hitch in water delivery or water quality
to our customers. This was not an accident - -it was the result of planning and follow- through of our
entire District team, as well as the superb facilities we now have in place to serve our customers.
See the attached memo from John DeCriscio and Javier Martinez for more details.
ATTACHMENTS:
Name:
MWD Shutdown January 2014 Memo.docx
Description:
AMP Shutdown Memo
Type:
Backup Material
ElYorba Linda Water District
Operations Department Report
DATE: January 29, 2014
TO: Steve Conklin, Acting General Manager
FROM: John DeCriscio, Operations Manager
SUBJECT: Metropolitan Water District's (MWD) 11 -Day Allen- McColloch
Pipeline (AMP) Shutdown, scheduled from January 13 - 23, 2014.
It is a regular practice for MWD to schedule shutdowns in the cooler winter months in
order to perform construction, maintenance and inspections on its Diemer treatment
plant and water transmission system. This year the shutdown was to be particularly
challenging, as we are in what to -date has been the driest year on record and water
demands throughout YLWD remain well above normal for the season. Over the last few
years, our water demands in January were around 12 million gallons per day (MGD);
this year we are averaging 17 MGD. Additionally the shutdown this year was scheduled
to last 11 days; past shutdowns have been 7 days.
YLWD is still working on infrastructure upgrades that will allow us to transfer
groundwater from our lower zones into our upper zones. As such, the upper zones for
the District are heavily reliant on water supplied by MWD for our Zones 780 to 1390.
This year the shutdown only affected the AMP, to which YLWD has its OC -66 and OC-
89 connections. Our OC -51 connection (drawing from MWD's Second Lower Feeder)
remained in service and allowed for YLWD to supply the upper zones with up to 10 CFS
or 6.5 MGD.
The YLWD Production Staff approached this shutdown focused on Primary and
Secondary plans based on the dynamics of the water system, water supply available,
historic water usage, and equipment at -hand. The primary and secondary plans were
designed to be able to supply the upper zones with enough water for the 11 -day
shutdown based on a historic water demand average of 14.2 MGD. The primary plan
required three system -valve adjustments and diverting the import water flow from OC-
51 into the system via an alternate entry point. The secondary plan required preliminary
1
staging of YLWD portable pumps at strategic points of the water system to be able to
supply additional water from the lower zones to the upper zones in the event that the
water usage was above the historic average. (As it turned out, it was not necessary for
us to implement our Secondary Plan.)
On the night leading to MWD's midnight shutdown, our Production Staff ensured that
the reservoirs in the upper zones were maximized and filled to 98% capacity During the
shutdown, the water demand in the upper zones averaged 3.78 MGD while the OC -51
MWD connection delivered an average of 5.25 MGD. The ability to draw water from OC-
51 and deliver it to the upper zone was an important function of the primary plan
because it allowed the Production Staff to actively cycle reservoirs to maintain water
quality and make adequate adjustment for Red Flag events throughout the shutdown.
The AMP shutdown ended 4 days early and the system was adjusted back to normal
operation the next day without any issues.
The Production Staff, Operations Staff, and IT Staff displayed true teamwork in
communicating, coordinating, and exercising both plans prior to the shutdown. The
YLWD proactive approach to the AMP shutdown allowed for a seamless successful
result during this event.
Lessons learned that will help us for future events and system challenges:
• Pre - planning lead us to identify temporary valve adjustments that made it
possible to more easily move import water through our 36 -inch transmission
pipeline, from our OC -51 Connection on the west side to our higher elevation
zones on the east side.
• Increased reservoir storage volume helped us to be prepared if there were higher
demands due to the weather and to be prepared for the simultaneous Red -Flag
Events.
• The chlorine disinfection booster facilities constructed at Hidden Hills and the
reservoir mixing systems at Camino de Bryant reservoirs allowed us to maintain
normal disinfection residuals while maintaining high water volumes throughout
the event.
2
AGENDA REPORT
Meeting Date: February 4, 2014
To: Planning-Engineering-
Operations Committee
From: Steve Conklin, Acting General
Manager
Presented By: John DeCriscio, Operations
Manager
Prepared By: John DeCriscio, Operations
Manager
Budgeted:
Total Budget:
Cost Estimate:
Funding Source:
Account No:
Dept:
Reviewed by Legal:
CEQA Compliance:
Subject: Reservoir Cleaning and Inspection
DISCUSSION:
ITEM NO. 5.4
Yes
$6,000
$12,000
All Water Funds
1- 5040 - 0730 -25
Operations
N/A
N/A
On November 23, 2013 Aquatic Inspection Inc. submitted a proposal to clean and inspect the
Highland and Lakeview reservoirs, with the reservoirs remaining is service. However their $11,950
bid exceeded the District's limit of $5,000 for one written quote. On December 4, staff requested
bids from Advanced Diving Services Inc. and Diving Services. The latter firm did not respond with a
bid. However, Advanced Diving Services Inc. responded on January 13, 2014 with a proposal of
$4,794 for Highland and $5,593 for Lakeview. Upon further inquiry by Javier Martinez, Production
Superintendent, it was confirmed that this proposal did not include set -up fees and travel time. Once
the proposals were revised to include these fees, the total proposal for both reservoirs from
Advanced Diving Inc.was $12,067. Staff is proceeding with a contract with Aquatic Inspections, Inc.,
for $11,950 for the work.
This is an information item to the Planning- Engineering- Operations Committee as this is a
significant expense, though the cost is budgeted and within the approval authority of the Acting
General Manager per the purchasing policy. The work will be performed by the low bidder Aquatic
Inspections Inc.
ITEM NO. 5.5
AGENDA REPORT
Meeting Date: February 4, 2014
Subject: Monthly Groundwater Production and Import Water Report (To be provided at
the meeting.)
ATTACHMENTS:
Name: Description: Type:
Backup Material Distributed Less Than 72 Hours Prior to
Import 2013 -14 Jan.odf Backup Material
the Meeting
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
YLWD SOURCE WATER SUMMARY
FY 2013 -14
Allowable GW (YTD) 7,134.1 (AF)
Underpumped 474.5 (AF)
IN -LIEU
GW
(AF)
ACTUAL
GW
(AF)
ADJUSTED
IMPORT
(AF)
TOTAL
DEMAND
(AF)
MONTHLY
GW
( %)
YTD
GW
( %)
BUDGET
(Demand Est.)
(AF)
DELTA
( %)
MONTH
Jul -13
1,286.5
1,105.4
2,391.8
53.8%
53.8%
2,477.9
-3.5%
Aug -13
824.9
1,581.0
2,405.8
34.3%
44.0%
2,437.9
-1.3%
Sep -13
-
762.2
1,521.2
2,283.4
33.4%
40.6%
2,139.0
6.8%
Oct -13
45.0%
1,048.7
941.6
1,990.3
52.7%
43.2%
1,804.2
10.3%
Nov -13
-
948.9
661.9
1,610.7
58.9%
45.6%
1,425.3
13.0%
Dec -13
844.1
612.8
1,456.9
57.9%
47.1%
1,282.1
13.6%
Jan -14
-
944.4
689.0
1,633.3
57.8%
48.4%
1,117.9
Feb -14
1,069.5
Mar -14
1,267.4
Apr -14
1,585.3
May -14
2,096.9
Jun -14
2,349.5
FYTD
-
6,659.5
7,112.8
13,772.3
48.4%
12,684.4
8.6%
Allowable GW (YTD) 7,134.1 (AF)
Underpumped 474.5 (AF)
GROUNDWATER PERCENTAGE
80.0%
MONTHLY GW (% )
75.0%
tYTD GW (% )
70.0% . -BPP GOAL 51.8%
65.0%
60.0%
55.0%
IL
50.0%
45.0%
40.0%
35.0%
30.0%
Jul -13 Aug -13 Sep -13
Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14
Month
22,000
20,000
111
16,000
14,000
LL
a
12,000
E
0 10,000
8,000
6,000
4,000
2,000 7--
0
Jul -13
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
FY 2013 -14 YTD Water Supply
Budgeted Total GW + Import
--I&--Actual Total GW + Import
—*--BPP GW Goal 51.8%
Actual GW Production
—0--Actual Total GW + Import 2012 -13
Aug -13 Sep -13 Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14
Month
ITEM NO. 5.6
AGENDA REPORT
Meeting Date: February 4, 2014
Subject: Monthly Preventative Maintenance Report (To be provided at the meeting.)
ATTACHMENTS:
Description: Type:
2013 -14 PM.pdf Backup Material Distributed Less Than 72 Hours Prior to Backup Material
the Meeting
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
PREVENTATIVE AND REACTIVE MAINTENANCE
FISCAL 2013/14
Fiscal 2013 -14 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Percent of target 8% 17% 25% 33% 42% 50% 67% 75% 83% 92% 100%
HYDRANTS (3,966) Target; all hydrants to be serviced annually.
INSPECTED THIS MONTH 319
2851
2521
349 3451
105
38
INSPECTED THIS YEAR 319
6041
8561
1,205 1 1,550
1 1,655
1,693
%OFTOTAL 8.0%
15.2%1
21.6%1
30.4%1 39.1%1
41.7%
41
VALVES (11,822/2 = 5,911) Target; all valves to be operated every two years
OPERATED THIS MONTH 518
582
6441
654 6611
7301
859
OPERATED THIS YEAR 518
1100
1,7441
2,398 3,059
1 3,789
1 4,648
OF TOTAL 8.8 %
18.6%1
29.5%1
40.1% 51.8%1
64.1
DEAD ENDS (155 X 2 = 310) Target; all dead ends to be flushed biannually.
FLUSHED THIS MONTH 01
0
01
155 01
01
0
FLUSHED THIS YEAR 01
0
01
155 1551
1551
155
OF TOTAL 0.0%1
0.0%1
0.0%1
50.0% 50.0%1
50.0
AIR VACS (499) Target; all air /vacs to be serviced annually.
INSPECTED THIS MONTH 3
0
11
1 11
1051
400
INSPECTED THIS YEAR 3
3
41
5 61
1111
511
% TOTAL 0.6%
0.6%1
0.8%1
1.0% 1.2%1
22.2%
PRVs (150) Target; all PRVs to be serviced annually.
INSPECTED THIS MONTH 101
18
111
2 1
1 141
34
INSPECTED THIS YEAR 101
28
391
41 431
571
91
OF TOTAL 1 6.7%1
18.7%1
26.0%1
27.3% 28.7%1
38.0
WATER LEAKS Target; all leaks repaired at first available opportunity.
MAIN REPAIRED
1
1
01
01
1
01
1
SERVICE REPAIRED
10
3
2
2
1
1
2
SERVICE REPLACED
11
15
181
291
12
121
11
AMS REPLACED
12
11
101
151
12
101
91
1
METERS Target; all meter work completed no later than next working day.
NEW INSTALL 13
1 33 1 31
1 30 1 19 1 101 10
STUCKS 41
41 21
51 161 51 9
SEWER CLEANING (235 M) Target; all sewers to be cleaned annually.
CLEANED THIS MONTH 20.35
19.561
16.731
31.56 21.461
13,021
18.62
CLEANED THIS YEAR 20.35
39.911
56.641
88.20 109.661
122.681
165.69
OF TOTAL 8.70 %
16.98%1
24.10%1
37.53% 46.66%1
52.20%1
70.51
SEWER TELEVISING (29.38M) Target; all sewers to be televised every 8 years.
TELEVISED THIS MONTH 4.08
3.47
1 1.64
3.60 2.98
3.42
5.20
TELEVISED THIS YEAR 4.08
7.55
9.19
12.79 15.77
19.19
24.39
OF TOTAL 13.90%1
25.70%1
31.28%1
43.53% 53.68%1
65.32
OTHER SEWER WORK.
S.S. OVERFLOWS
0
0
0
0
0
0
0
ROOT FOOTAGE
4,020
0
335
0
0
2,511
5,783
EMAs AND SYPHONS
4.46
2
3.12
1.23
2.32
6.35
0
SERVICE CALLS
3
2
0
1
2
1
0
REHAB FOOTAGE
0
0
0
0
498
491
0
MAIN REPAIRS
0
0
0
9
1
0
3
MANHOLE ROOT CLEANING
0
2191
1
21
6
31
6
MANHOLE REPAIRS
6
2
8
0
0
01
1
Meeting Date
Subject:
ATTACHMENTS:
AGENDA REPORT
February 4, 2014
ITEM NO. 5.7
Monthly Production Summary Report (To be provided at the meeting.)
Monthly Production Summary Report- Jan.pdf
Description: Type:
Backup Material Distributed Less Than 72 Hours Prior to
Backup Material
the Meeting
Backup Material Distributed Less Than 72 Hours Prior to the Meeting
Monthly Production Summary Report
DATE: January 2014
Water Production
• Groundwater
59.10%
• Import Water
40.90%
Max Day Consumption
31.087 MGD
Min Day Consumption
14.24 MGD
Average Day
16.816 M G D
Weather Conditions
Max Temperature
87.3° F
Min Temperature
42.6° F
# of High Wind Days
1
# of Red Flag Days
6
Inches of Rain
.04"
Water Quality
Location Average Cl2 Dose
Richfield (North Loop)
1.26
Richfield (South Loop)
1.21
Lakeview Booster (Zone 2)
0.90
Lakeview Booster (Zone 3)
1.02
Well # 15
Offline
Well # 20
0.77
Location Average C12 Residual
Highland Booster
1.16
Valley View Booster
2.00
Paso Fino Booster
2.12
Hidden Hills Reservoir
1.25
Camino de Bryant Reservoir
1.36
Out of Service Equipment
Equipment Name
Reason for Out of Service
Well 20
C12 Feed Pump Fail
Well 19
VFD Fail
Well18
Fuel System Fail
Well 1
Low Intercoolant
Well 5
Oil leak
Returned to Service
Equipment Name
Date
Well 20
1/14/2014
Well 1
1/24/2014
Well 5
1/27/2014
Well 18
1/28/2014
Well 19
1/28/2014
After Hours Responses
Hi /Lo Water Levels
4
Hi /Lo C12 Levels
5
Communication Alarms
2
Pump Alarms
4
Well Gas Engine Run Hours
Well 1
112.44
Well 5
352.88
Well 7
522.5
Well 18
283.73
Notes:
The 2014 AMP shutdown from January 13 to January 23 ended 4 days early. Production and Operations Staff communicated, cooperated, and
executed the shutdown plan with seamless transitions. The Production Staff was able to maintain water levels and water quality despite the shutdown
and Red Flag events.
Meeting Date
Subject:
ATTACHMENTS:
AGENDA REPORT
February 4, 2014
Groundwater Producer Meeting Report
Name: Description:
GWP Mtq Notes January 2014.docx GWP Meeting for Jan 2014
ITEM NO. 5.8
Type:
Backup Material
Yorba Linda
Water District
MEMORANDUM
DATE: January 27, 2014
TO: Steve Conklin, Acting General Manager
FROM: John DeCriscio, Operations Manager
SUBJECT: Groundwater Producers Meeting January 15, 2014
Steve Conklin and I attended the Groundwater Producers (GWP) meeting on January
15, 2014 at Orange County Water District, (OCWD). A summary of the item discussed
is as follows:
1. Water Quality Issues: Nira from OCWD gave an update on the Consumer
Confidence Report (CCR) schedule and some changes for 2014. Some of the
key changes to the CCR this year include: electronic delivery is now accepted, if
the Action Level for lead (15 parts per billion) is exceeded you must include
specific language in reporting, and UCMR3 data must be included in this year's
report. Another topic discussed was the transition of the Drinking Water Program
from the California Department of Public Health to the State Water Resources
Control Board this year.
2. FY 14 -15 Replenishment Assessment, (RA) & Basin Production Percentage,
(BPP) projections: The RA and BPP must be established by April per the
OCWD's District Act. Current projections are for the BPP to be set at 72% and
the RA to be in the range of $295 to $305 per AF. (Yorba Linda Water District
would be restricted to 70% per our annexation agreement.) The RA is currently
set at $276/AF. The majority of the increase to approx. $300 is to allow OCWD
to purchase additional water from MWD and recharge it in the groundwater basin
for pumping by the GWPs. This will help support a higher BPP and reduce
overall cost to the Groundwater Producers.
3. Poseidon Huntington Beach Ocean Desal Project. The "White Paper"
prepared by John Kennedy of OCWD was reviewed with the GWP. The Paper
presented the project and how OCWD might be involved, along with cost
estimates for the Project and impact on the RA if OCWD purchased and
delivered the product water. The Paper estimated that the cost of the product
water, including the treatment plant, delivery and transmission system and O &M
might be in the range of $1800 to $2000 per AF. After extensive discussion, the
recommendation of the GWP was that OCWD needs to update its Long -Term
Facilities Plan and look at alternative projects that could deliver more water in the
near future at lesser cost than that for desalted ocean water. This investigation
should proceed in parallel with continuing consideration of the Poseidon Project.
Meeting Date;
To:
From:
Presented By
Prepared By:
Subject:
SUMMARY:
AGENDA REPORT
February 4, 2014
Planning- Engineering-
Operations Committee
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Steve Conklin, Acting General
Manager
Review of 2013/14 CIP and Forecast for FY 2014/15
ITEM NO. 5.9
Work has begun on the proposed FY 2014/15 Budget documents. The first element for review is the
status of the existing FY 2013/14 CIP and initial projections for FY 2014/15 CIP, which is attached
for review and discussion.
ATTACHMENTS:
Name:
CIP 2014 Budget Worksheet 30Jan2014.xlsx
Description:
CIP Worksheet
Type:
Backup Material
FY 14/15
CIP 2014 BUDGET WORKSHEET
2008 -17B
YL Blvd BPS (Booster Pump Station)
Total Project
Increase/
Total Project
Expenditures
FY 13/14 (Jul-
FY 13/14
FY 14/15
FY 15/16
FY 16/17
FY 17/18
5 Year Future
Project #
Project Description
Budget (13/14)
(Decrease)
Budget (14/15)
Through
Dec)
Budget
Budget
Budget
Budget
Budget
Projected
$ 1,680,000
2009 -22 #22
S & W Well Project (Well No. 22)
$
2,500,000
6/30/2013
Expenditure
$ 2,742
$ 29
$ -
$ -
$
Budgets
$ 2,250,000
2008 -17B
YL Blvd BPS (Booster Pump Station)
$
3,115,000
$ $
3,115,000
$ 602,885
$ 886,409
$ 2,075,000
$ -
$
$
$
$ 2,075,000
2009 -22 #21 S & W Well Project (Well No. 21)
$
1,750,000
$ $
1,750,000
$ 44,832
$ 120,404
$ 1,000,000
$ 680,000
$
$
$
$ 1,680,000
2009 -22 #22
S & W Well Project (Well No. 22)
$
2,500,000
$ $
2,500,000
$ 2,742
$ 29
$ -
$ -
$
$ 245,000
$ 2,250,000
$ 2,495,000
2010 -02
Lakeview Grade Separation
$
600,000
$ $
600,000
$ 275,689
$ 4,863
$ 300,000
$ -
$
$ -
$ -
$ 300,000
-
Lakeview Landscaping
$
50,000
$ $
50,000
$ -
$ -
$ -
$ 50,000
$
$
$
$ 50,000
2010 -11B
Fairmont BPS Upgrade
$
6,300,000
$ $
6,300,000
$ 142,012
$ 105,370
$ 500,000
$ 2,500,000
$ 3,140,000
$
$
$ 6,140,000
2011 -20
2012 Waterline Project
$
1,645,000
$ $
1,645,000
$ 1,135,006
$ 286,049
$ 500,000
$ -
$ -
$
$
$ 500,000
2012 -13
Yorba Linda High School Park
$
370,000
$ $
370,000
$ 47,014
$ -
$ 20,000
$ 295,000
$
$
$
$ 315,000
2012 -16 *
1,000 to 920 -ft. Zone Reconfiguration
$
-
$ 350,000 $
350,000
$ 13,472
$
$ -
$ -
$
$
$
$ -
Rehabilitation & Restoration
$ -
-
Meter Replacement Program
$
2,500,000
$ - $
2,500,000
$ -
$
$ 50,000
$ -
$ 1,200,000
$ 1,250,000
$
$ 2,500,000
-
Future Pipeline Project
$
2,690,000
$ $
2,690,000
$
$
$ 50,000
$ 800,000
$ 160,000
$ 1,500,000
$ 180,000
$ 2,690,000
New
Elk Mountain Booster Surge Tank
$
100,000
$ $
100,000
$
$
$ 100,000
$ -
$ -
$ -
$ -
$ 100,000
New
Timber Ridge BPS Rehabilitiation
$
250,000
$ $
250,000
$
$
$ 50,000
$ 200,000
$
$
$
$ 250,000
New
Richfield Campus Spoils
$
150,000
$ $
150,000
$
$
$ -
$ 150,000
$
$
$
$ 150,000
New
Lakeview Booster Piping
$
100,000
$ $
100,000
$
$
$
$ -
$
$ 100,000
$
$ 100,000
New
Future PRS Rehabilitation
$
1,430,000
$ $
1,430,000
$
$
$
$ 60,000
$ 600,000
$ 70,000
$ 700,000
$ 1,430,000
Annual Routine Capital R &R
$
1,520,000
$ $
1,520,000
$
$
$
$ -
$ -
$ -
$ 1,520,000
$ 1,520,000
R & R Subtotal $
8,740,000
$ $
8,740,000
$
$
$ 250,000
$ 1,210,000
$ 1,960,000
$ 2,920,000
$ 2,400,000
$ 8,740,000
TOTAL
$
25,070,000
$ 350,000 $
25,420,000
$ 2,263,652
$ 1,403,123
$ 4,645,000
$ 4,735,000
$ 5,100,000
$ 3,165,000
$ 4,650,000
$ 22,295,000
*
This project was not listed in FY 2013/14
Budget document
ITEM NO. 5.10
AGENDA REPORT
Meeting Date: February 4, 2014
Subject: Status Report on Capital Projects in Progress
ATTACHMENTS:
Description: Type:
CIP Rept Feb2014.pdf Status Report on Capital Projects in Progress Backup Material
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: February 1, 2014
New Information since Last Report is Shown in Red
IN CONSTRUCTION
Project
Current Status
Next Actions
Comments
1
2012 Waterline Repl., Ph. II: Tamarisk, Hidden
Contractor began pilot bore, and
Contractor to install pipe
Construction continues inside
Hills, Catalina Ct., Gordon Ln. & Richfield Rd.
hit an obstruction. Consultant
and brackets inside tunnel
the tunnel section. Project
Budget: $1.17M Job No.: 201120
redesigned pipeline, to be
while waiting for approval
expected to be complete by
Project Contact: Joe Polimino
installed by open trench;
on open trench option.
March 2014.
Planned Completion: Early 2014
awaiting Board Approval.
2
Yorba Linda Blvd. Pump Station
Contractor continuing with
Will continue with
Submittals nearly complete.
Budget: $2.65M Job No.: 200817B
electrical conduits, lighting and
electrical installations, and
Project expected to be complete
Project Contact: Joe Polimino
pulling wire. Also continuing to
painting of interior piping
mid -2014.
Planned Completion: April 2014
install sidewalk and perform
after testing passes.
hydrostatic pipe testing.
3
Well 21 Drilling Project
Contractor installed 38 -in
Contractor to mobilize
Anticipate drilling to finish May
Budget: $800,000 Job No.: 200922 #21
diameter conductor casing.
drill rig and begin pilot
2014.
Project Contact: Derek Nguyen
hole drilling Feb 18th
Planned Completion: Early 2014
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: February 1, 2014
New Information since Last Report is Shown in Red
IN DESIGN
Project
Current Status
Next Actions
Comments
1
Lakeview Grade Separation (OCTA Project)
OCTA awarded contract.
Utility relocation work, incl.
Bridge work requires complete
Budget: $700,000 Job No.: 201002
Staff awaiting OCTA
our waterline relocation, to
closure, after completion of
Project Contact: Anthony Manzano
notification for pre-
begin early to mid -2014.
utility relocations.
Planned Completion Date: Early 2014
construction meeting.
2
YL High School Park Pipe Relocation
YLWD plans and specs
PYLUSD committed to
Pipeline relocation work
Budget: $350,000 Job No.: 201213
must be independent of
begin grading Spring 2014.
planned for Spring 2014.
Project Contact: Anthony Manzano
PYLUSD work. Plans and
YLWD to solicit pipeline
Planned Completion Date: Summer 2014
specs are nearly complete.
relocation bids next month.
3
Well 21 Equipping Project
PSA has been executed.
District to provide requested
Estimated equipping design
Budget: $150,000 Job No.: 200922 #21
District held kick -off
design information to
completion by Summer 2014.
Project Contact: Derek Nguyen
meeting with Consultant.
Consultant.
Planned Completion Date: Late 2015
4
Elk Mountain Surge Tank
Pascal & Ludwig (P &L)
Tank requires a minimum 4
Anticipate completion Fall
Budget: $100,000 Job No. 201312
awarded construction
month lead. Will issue NTP
2014.
Project Contact: Anthony Manzano
contract. Construction
with a May 2014 start date.
Planned Completion Date: January 2014
Agreement executed.
5
Fairmont BPS Upgrade
Staff currently reviewing
Design scheduled to be
Construction estimated to be
Budget: $6,000,000 Job No. 201011B
final Preliminary Design
completed mid -2014.
complete by mid -2016.
Project Contact: Anthony Manzano
Report.
Planned Completion Date: Early 2016
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: February 1, 2014
New Information since Last Report is Shown in Red
IN PLANNING
Project
Current Status
Next Actions
Comments
No major CIP Projects currently in Planning
(Next up: Pipeline R &R Project and Timber Ridge
BPS Engine Replacement Project)
CAPITAL IMPROVEMENT PROJECTS STATUS REPORT
Date: February 1, 2014
New Information since Last Report is Shown in Red
PROPOSED DEVELOPMENT
Project
Current Status
Next Actions
Comments
1
Olson Co. T17489 (N. of Golden Ave., Placentia)
Developer continuing
Prepare Declaration of
Estimate 33 -unit condo tract
Budget: TBD Job No.: 201301
water facility construction.
Restrictive Covenants for
completion by 2016 -17.
Project Contact: Ariel Bacani
water main easement run.
2
Brandywine Homes T17548 (S. of Nixon Lib.)
Completed 1 st Plan Check.
Continue plan check process,
Developer will negotiate
Budget: TBD Job No.: 201304
Generate Agreements & fee
easement acquisitions.
Project Contact: Ariel Bacani
schedule for execution.
3
Buy -Buy Baby (Savi Ranch)
Improvement Plans
Developer to submit Parcel
Estimate construction start date
Budget: TBD Job No.: 201309
finalized, remaining fees
Map & execute Agreements.
in early 2014 & building
Project Contact: Ariel Bacani
paid. Awaiting mylars.
completion by early 2015.
4
Costco Gas Station/Mirage Street Vacation
Agreement to be finalized,
Seek Board approval for
Costco to complete new gas
Budget: TBD Job No. 201310
after 1St design submittal is
easement execution. Review
station & improvements by mid
Project Contact: Anthony Manzano
complete.
design early 2014.
to late 2014.
5
Yavitz Company — Valley View Retail
Developer submitted final
Developer to finalize Parcel
Estimate construction start date
Budget: TBD Job No.: 201313
Improvement Plans.
Map before District approves
in early 2014 & retail center
Project Contact: Ariel Bacani
Improvement Plans.
completion by 2015.
6
Shapell Homes T17652 (West of YLHS)
Received executed
Seek General Manager
Estimate construction start date
Budget: TBD Job No.: 201315
Agreements & payments.
approval of Plans.
mid 2014 & 49 -lot housing tract
Project Contact: Ariel Bacani
Awaiting Improvement
completion by 2018.
Plan mylars & Tract Map.