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HomeMy WebLinkAbout2004-12-23 - Board of Directors Meeting Minutes2004-177 Minutes of the YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING December 23, 2004, 8:30 A.M. The December 23, 2004 regular meeting of the Yorba Linda Water District Board of Directors was called to order by President Michael J. Beverage at 8:30 a.m. The meeting was held at District Headquarters, 4622 Plumosa Drive, Yorba Linda. DIRECTORS PRESENT AT ROLL CALL Michael J. Beverage, President Paul R. Armstrong, Vice President Ric Collett William R. Mills John W. Summerfield VISITORS PRESENT Mark Schwing, Resident STAFF PRESENT Michael A. Payne, General Manager Arthur G. Kidman, District General Counsel Beverly Meza, Business Manager Michael Robinson, Assistant Administrator Lee Cory, Operations Manager Amelia Cloonan, Administrative Secretary Dave Barmer, Maintenance Worker I I I SPECIAL RECOGNITION AND PRESENTATIONS President Beverage presented Director William R. Mills with a plaque recognizing him for his term as President of the Board of Directors in 2004. Lee Cory introduced Dave Barmer, Maintenance Worker III, and recognized him for completing a program in Utility Management through the California State University, Sacramento, College of Engineering and Computer Science in cooperation with the College of Continuing Educations. ANNUAL REORGANIZATION OF THE BOARD OF DIRECTORS 1. Annual Board of Directors Committee Assignments. Michael J. Beverage, President of the Board assigned the Committee, Intergovernmental and "Other' assignments for calendar year 2005. Executive-Administration-Organizational & Bond Committee Finance-Accounting Personnel-Risk Management Planning-Engineering-Operations Public Information MWDOC Ad Hoc OCWD Ad Hoc Building Ad Hoc -1- Beverage/Armstrong Mills/Collett Collett/Mills Armstrong/Summerfield Summerfield/Beverage Beverage/Armstrong Beverage/Mills Beverage/Su mmerfield 2004-178 The committee meeting days will remain as presently set, except for the Public Information Committee which will now be held on the first Thursday of each month. A committee meeting will be held if there is sufficient business to be conducted to justify holding the meeting. Yorba Linda Planning Commission Yorba Linda City Council WACO ACWA/JPIA Representative ISDOC LAFCO Collett (1S), Armstrong (2ndl Summerfield (1S), Mills (2nd) Mills Mills, Armstrong (alternate) Staff, Armstrong (alternate) Staff, Beverage (alternate) YLWD Bond Committee-City of Yorba Linda meeting will be held in conjunction with the Executive-Administrative-Organizational Committee. President Michael J. Beverage asked that Item 5 be removed from the Consent Calendar, because he has a contract involving a financial interest with one of the parties involved. CONSENT CALENDAR (Items 2 through 6) On a motion by Director Mills, seconded by Director Summerfield, the Board of Directors voted 5-0 to approve Consent Calendar items 2, 3, 4 and 6. 2. Minutes of the Regular Board of Directors meeting held December 9, 2004. Recommendation: Approve minutes. 3. Payment of bills, refunds, and wire transfers. Recommendation: Ratify and authorize disbursements in the amount of $1,226,070.02. 4. Terms and Conditions for Water Service and Sewer Service - Job No. 200422. Recommendation: Approve the Terms and Conditions for Water and Sewer Service with the Yorba Linda Family Partners, L.P., Job No. 200422. 6. Emergency Replacement of the Bastanchury Road Water Transmission Pipeline - Job No. 200408. Recommendation: Approve Progress Payment No. 3 to Miramontes Construction Company Inc. in the net amount of $265,702.72 for construction of the Bastanchury Road Water Transmission Pipeline Replacement, Job No. 200408. Director Summerfield stated the label information for the numbers in the Progress Report for Item 6 was missing. General Manager Payne stated the labels would be entered on the Progress Report and presented to the Directors at the next Board meeting. -2- 2004-179 President Beverage abstained discussion of the item. Vice vote on the item. from voting on Item 5 and left the Board room during President Armstrong called for any discussion and for a ACTION CALENDAR 5. Quarter Horse Reservoir Expansion - Job No. 200316. On a motion by Director Mills, seconded by Director Summerfield, the Board of Directors voted 4-0-1, with President Beverage abstaining to approve Change Order No. 2 and Progress Payment No. 13 to Schuler Engineering Corporation for construction of the Quarter Horse Reservoir Expansion, Job No. 200316. President Beverage returned to the Board room. REPORTS, INFORMATION ITEMS AND COMMENTS 7. a. President's Report President Beverage wished everyone a Merry Christmas and Happy New Year. b. Directors Reports Director Summerfield reported on his attendance at the Colorado River Water Users Association Conference. One of the major items of discussion was the status of the drought and timing. Also discussed was the 1992 agreement between the states on water allocation. Director Armstrong commented on letter the Directors received from the Make A Wish Foundation of Greater Los Angeles acknowledging a donation made in each of their names sponsored by S&S and Shapell. He is very appreciative. Director Mills complimented staff for putting on such a nice Employee Recognition Dinner. c. General Managers Report General Manager Payne mentioned a copy of a handout the Directors received in the mail packed about OCWD going after some private businesses. The District will attempt to get some more information. The District offices will be closed December 24, 27 and 31. d. General Counsel's Report General Counsel Kidman was informally asked about gift reporting. He looked up the amount, and it is $340. He wished everyone a Merry Christmas and Happy New Year. -3- 2004-180 COMMITTEE REPORTS 8. a. Executive-Administrative-Organizational Committee (Beverage/Armstrong) Minutes of meeting held December 21 will appear in the agenda for the Board meeting to be held January 13, 2005. President Beverage reported on the meeting held December 21. Committee assignments, future Board meetings and monthly activities were discussed. There was discussion of information items. The Waterlines is going out in January. A copy is available for everyone to look over. A goals workshop will be held on February 17, Thursday, from 8:30 - 11:30 a.m. at the Richfield plant. Barry Brokaw of Sacramento Advocates will attend the Board meeting on January 13. Directors' mail, faxes and a-mails were discussed. Director Armstrong asks for important items to be faxed to the Directors, and a phone call should be made for really important items. President Beverage continued his report mentioning changes in the District letterhead and logo were discussed. General Counsel Kidman stated care must be taken with a-mails so they are restricted to information only. The Brown Act must be considered. Two-way conversations are prohibited. A meeting is scheduled for January 18, 4:00 p.m. b. Finance-Accounting Committee (Mills/Collett) A meeting is scheduled for January 11, 4:00 p.m. Michael Robinson left the meeting at 9:04 a.m. c. Personnel-Risk Management Committee (Collett/Mills) The meeting scheduled for December 13, 2004 was cancelled. A meeting is scheduled for January 10, 4:00 p.m. d. Planning-Engineering-Operations Committee (Armstrong/Summerfield) Minutes of the meeting held December 8, 2004 were included in the Agenda. A meeting is scheduled for January 12, 4:00 p.m. e. Public Information Committee (Summerfield/Beverage) A meeting is scheduled for January 6, 4:00 p.m. f. Building Ad Hoc Committee (Beverage/Summerfield) g. MWDOC Ad Hoc Committee (Beverage/Armstrong) A meeting is scheduled for January 24, 4:00 p.m. h. OCWD Ad Hoc Committee (Beverage/Mills) A meeting is scheduled for January 17, 4:00 p.m. -4- 2004-181 INTERGOVERNMENTAL MEETINGS 9. a. WACO, December 10 (Mills) Director Mills attended. He had previously presented a graphic prepared by JPL regarding the drought. There was a presentation by the individual who runs the OCWD research lab. ACWA is putting together something on California's water future in order to get some attention at the California State level from the governor. BOARD OF DIRECTORS ACTIVITY CALENDAR Authorization to attend meetings scheduled after December 23, 2004. Agenda is available in the District office prior to meeting. I ISDOC Membership, December 30, 11:30 a.m. I I .Ilanuarv ISDOC Board, January 4, 7:30 a.m. Yorba Linda City Council, January 4, 6:30 p.m. MWDOC/Met Joint Workshop, January 5, 8:30 a.m. Staff OCWD Board, January 5, 5:00 .m. Staff WACO, January 7, 7:30 a.m. Mills Public Information Committee, January 6, 4:00 .m. Summerfield/Bevera e Personnel-Risk Management Committee, January 10, 4:00 p.m. Collett/Mills Finance-Accounting Committee, January 11, 4:00 .m. Mills/Collett Plning-En ineering-Operations Comm., January 12, 4:00 p.m. Armstron /Summerfield Yorba Linda Planning Commission, January 12, 6:30 p.m. Collett OCWD Ad Hoc Committee, January 17,4:00 p.m. Beverage/Mills Exec-Admin-Or anizational Committee, January 18, 4:00 .m. Beverage/Arm stron Yorba Linda City Council, January 18, 6:30 p.m. Mills MWDOC Board, January 19, 8:30 a.m. Staff OCWD Board, January 19, 5:00 .m. Staff MWDOC Ad Hoc Committee, January 24, 4:00 p.m. Bevera a/Armstron Yorba Linda Planning Commission, January 26, 6:30 p.m: Armstrong Fabruarv ISDOC Board, February 1, 7:30 a.m. Public Information Committee, February 3, 4:00 p.m. Summerfield/Bevera e Yorba Linda City Council, February 1, 6:30 .m. Summerfield MWDOC/Met Joint Workshop, February 2, 8:30 a.m. Staff OCWD Board, February 2, 5:00 .m. Staff WACO, February 4, 7:30 a.m. Mills Finance-Accounting Committee, February 8, 4:00 .m. Mills/Collett Plannin -En ineerin -Ops Committee, February 9, 4:00 p.m. Armstron /Summerfield Yorba Linda Planning Commission, February 9, 6:30 .m. Collett Personnel-Risk Management Committee, February 14, 4:00 p.m. Collett/Mills Exec-Admin-Or anizational Committee, February 15, 4:00 p.m. Beverage/Armstrong Yorba Linda City Council, February 15, 6:30 .m. Mills MWDOC Board, February 16, 8:30 a.m. Staff OCWD Board, February 16, 5:00 .m. Staff Yorba Linda Planning Commission, February 23, 4:00 .m. Armstrong -5- 2004-182 CONFERENCES AND SEMINARS 10. Authorize attendance of Directors and such staff members of the District as approved by the General Manager to attend the following conferences and seminars. a. ACWA 2005 D.C. Conference, February 15-17, 2005 On a motion by Vice President Armstrong, seconded by Director Summerfield, the Board of Directors voted 5-0 to approve the attendance of Director Mills at the ACWA 2005 D.C. Conference, February 15-17, 2005. A recess was declared at 9:24 a.m. The Board reconvened in Closed Session at 9:30 a.m. with all Directors present. Also present were General Manager Payne and General Counsel Kidman. ADJOURN TO CLOSED SESSION 11. The Board may hold a closed session on items related to personnel, labor relations and/or litigation. The public is excused during these discussions. a. Conference with Legal Counsel regarding existing litigation to which the District is a party. (Justification for Closed Session is Government Code Section 54956.9(a)) Orange County Water District vs. Yorba Linda Water District. b. Discussion of pending litigation to which the District is a party (Justification for Closed Session is Subsection (a) of Section 54956.9), Superior Court of California, County of Orange, Central Justice Center, Case No. 11919 Gateway Pacific Contractors, Inc. RECONVENE IN OPEN SESSION The Board of Directors reconvened in Open Session at 10:09 a.m. CLOSED SESSION REPORT There was no Closed Session report. ADJOURNMENT At 10:09 a.m., the Board of Directors voted to adjourn to a regular meeting of the Board scheduled for Thursday, January 13, 2005 at 8:30 a.m., at the District Headquarters, 4622 Plumosa Drive. Michael A. Payne Secretary/General Manager -6-