HomeMy WebLinkAbout2014-02-03 - Public Affairs-Communications-Technology Committee Meeting MinutesMINUTES OF THE
YORBA LINDA WATER DISTRICT
PUBLIC AFFAIRS - COMMUNICATIONS - TECHNOLOGY COMMITTEE MEETING
Monday, February 3, 2014, 12:00 p.m.
1717 E Miraloma Ave, Placentia CA 92870
1. CALL TO ORDER
The February 3, 2014 meeting of the Yorba Linda Water District's Public Affairs -
Communications- Technology Committee was called to order by Director Collett
at 12:00 p.m. The meeting was held in the Admin Conference Room at the
District's Administration Building located at 1717 East Miraloma Avenue in
Placentia, California 92870.
2. ROLL CALL
KJ
4.
COMMITTEE MEMBERS PRESENT STAFF PRESENT
Director Ric Collett, Chair Steve Conklin, Acting General Manager
Director Phil Hawkins Art Vega, Acting IT Manager
Damon Micalizzi, Public Information Officer
PUBLIC COMMENTS
None.
DISCUSSION ITEMS
4.1. Phase 3 of Storage Solution and Recovery Plan Outline: Archiving
(Verbal Report)
Mr. Vega presented and summarized the District's Storage Solution and
Recovery Plan. The Committee discussed the Plan focusing on Phase 3:
Archiving and Phase 4: Disaster Recovery. The Committee asked that
staff look into the possibility of merging Phase 3 and Phase 4, and discuss
this option at the next PACT Committee meeting. Furthermore, the
Committee requested that Ms. Alexander be present to discuss this
project and Records Management.
4.2. Network Improvements &Replacements Project Status (Verbal Report)
Mr. Vega informed the Committee that IT Staff had begun working on the
Network Improvements and Replacement project. Mr. Vega indicated that
they had an implementation plan with the goal of improving network speed
in core areas of the network, replacing older equipment and improving
redundancy for a more reliable network.
5.
4.3. Drought Public Outreach & Education — Present Status of Water Supply
The Committee discussed the District's plans for communication and
outreach regarding the drought, opting to not produce any extraordinary
mailers or correspondence, but to keep messaging consistent moving
forward, highlighting the issues through the District's regular channels,
website, newsletter, etc.
4.4. Status of Bottled Water Label Contest (Verbal Report)
Mr. Micalizzi presented to the Committee the entries for this year's
contest. The Committee narrowed the entries down to a top three.
4.5. Bottled Water Options
The Committee discussed this year's bottled water order, looking at
options for bottle size and changing the label to achieve maximum number
of bottles for the budget. Staff will present those options to the Committee
in March with any changes made to the bottle /label going to the full Board.
4.6. YLWD History Wall Display (Verbal Report)
The Committee discussed a History Wall as an option for a display in the
front lobby. After looking at examples, the Committee directed staff to
move forward with the project.
4.7. Status of Current Public Outreach Activities
The Committee reviewed the report noting that the overwhelming majority
of donated water goes to elementary school students who likely won't
drink 16.9 oz of bottled water. This further underscored the need to revisit
size options for bottles.
4.8. Future Outreach and Press Relations (Verbal Report)
Mr. Micalizzi updated the Committee on recent news regarding the
Drought. Presently, the District does not anticipate any media interest
outside of the upcoming announcement of the eventual label contest
winner.
4.9. Future Agenda Items and Staff Tasks
None.
ADJOURNMENT
5.1. The meeting was adjourned at 1:30
Communications - Technology Committee
Monday, March 3, 2014 at 4:00 p.m.
2
p.m. The next Public Affairs -
meeting is scheduled to be held