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HomeMy WebLinkAbout2014-01-06 - Planning-Engineering-Operations Committee Meeting MinutesMINUTES OF THE YORBA LINDA WATER DISTRICT PLANNING - ENGINEERING - OPERATIONS COMMITTEE MEETING Monday, January 6, 2014,12:30 p.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The January 6, 2014 meeting of the Yorba Linda Water District's Planning - Engineering- Operations Committee was called to order by Director Melton at 12:30 p.m. The meeting was held in the Admin Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. ROLL CALL KJ 4. COMMITTEE MEMBERS PRESENT STAFF PRESENT Director Gary T. Melton, Chair Steve Conklin, Acting General Manager Director Michael J. Beverage John DeCriscio, Operations Manager Joe Polimino, Construction Supervisor PUBLIC COMMENTS None. DISCUSSION ITEMS 4.1. Anticipated Change Order on 2012 Pipeline Replacement Project Mr. Conklin reported that work has started on the "bore and jack" segment of the pipeline installation into the Yorba Linda Country Club. Approximately 65 -feet of pilot tube was bored when a large obstruction, probably a rock, was encountered. Work has stopped while staff considers alternative means to proceed. Mr. Conklin and Mr. Polimino discussed the situation and various options that will be considered in a meeting on January 9, 2014 with the design consultant, the construction contractor and District staff. Mr. Conklin indicated that he will keep the Committee apprised of the situation, and will bring recommendations to the Board for consideration. At the completion of this item, Mr. Polimino departed from the meeting. 4.2. Project Recap and Forward Planning for Engineering Department Mr. Conklin reviewed the above document with the Committee, discussing projects in 2013 that completed construction, reports completed, projects currently in construction, and those in planning and design. Included for each was the estimated schedule and cost. This was followed by a discussion of Forward Planning Objectives for 2014 +. 4.3. Status of OCWD Annexation Process (Verbal Report) Mr. Conklin reported that there are no new developments, and that the process is going though LAFCO at this time, with approval hoped for this spring. 4.4. Status of Cielo Vista and Esperanza Hills Development Projects (Verbal Report) Mr. Conklin reported that both projects have draft EIRs out for public comment, with the comment period ending for Cielo Vista and Esperanza on January 22, and February 3, 2014, respectively. He described the meeting that President Kiley and he had with Supervisor Spitzer on December 23, 2013, to discuss the two projects. 4.5. Response to Draft EIR for Cielo Vista Project Mr. Conklin reviewed the draft response letter from the District to the County with the District's comments on the draft EIR for Cielo Vista Project. He noted that the County had just extended the close of the comment period from January 7 -22, 2014. As such, he will withhold sending the District's response until January 21, 2014, in case there are other developments that could impact the response letter. 4.6. Project Recap and Forward Planning for Operations Department Mr. DeCriscio provided a report to the Committee on maintenance and operations activities completed in 2013 for the Operations Department. Included was a summary of District assets and maintenance and repair work performed by staff in the Fire Hydrant Section, Valve Section, Leak Section, and Sewer Collections Section. He also described services performed by the Production Division and the Mechanical Services Division. 4.7. Monthly Groundwater Production and Import Water Report Mr. DeCriscio reported that water production for December was 13.6% more than projected, due to continuing warm and dry weather. For July through December, demand is cumulatively 4.9% over the projection. Groundwater production was 57.9% for December, and cumulatively 47.1 % for the FY to date, as we work to achieve our groundwater BPP of 51.8 %. 4.8. Monthly Preventative Maintenance (PM) Report Mr. DeCriscio reported on PM to date, noting that our crews are on target to achieve PM goals for the year. 4.9. Monthly Production Summary Report Mr. DeCriscio reviewed the above report with the Committee, describing water production, weather conditions, water quality, equipment taken out and restored to service, well gas- engine utilization, and after -hours response calls. 2 4.10. Groundwater Producer Meeting Notes Messrs. Conklin and DeCriscio reported on the subject meeting on December 11, and items discussed at OCWD. 4.11. Status Report on Capital Projects in Progress Mr. Conklin reported on the status of capital projects currently in planning, design and construction. 4.12. Status of Strategic Plan Initiatives Mr. Conklin reported on the status of strategic plan initiatives relating to engineering and operations. 4.13. Future Agenda Items and Staff Tasks None. 5. ADJOURNMENT 5.1. The meeting was adjourned at 2:55 p.m. The next Planning-Engineering- Operations Committee meeting is scheduled to be held Thursday, February 6, 2014 at 4:00 p.m. 3