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HomeMy WebLinkAbout2014-01-09 - Board of Directors Meeting Agenda PacketYorba Linda '"Water District AGENDA YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, January 9, 2014, 8:30 AM 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Robert R. Kiley, President Ric Collett, Vice President Michael J. Beverage Phil Hawkins Gary T. Melton 4. ADDITIONS /DELETIONS TO THE AGENDA 5. PUBLIC COMMENTS Any individual wishing to address the Board is requested to identify themselves and state the matter on which they wish to comment. If the matter is on the agenda, the Board will recognize the individual for their comment when the item is considered. No action will be taken on matters not listed on the agenda. Comments are limited to matters of public interest and matters within the jurisdiction of the Water District. Comments are limited to five minutes. 6. CONSENT CALENDAR All items listed on the consent calendar are considered to be routine matters, status reports, or documents covering previous Board instructions. The items listed on the consent calendar may be enacted by one motion. There will be no discussion on the items unless a member of the Board, staff, or public requests further consideration. 6.1. Minutes of the Board of Directors Regular Meeting held December 12, 2013 Recommendation: That the Board of Directors approve the minutes as presented. 6.2. Payments of Bills, Refunds, and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $618,447.88. 7. ACTION CALENDAR This portion of the agenda is for items where staff presentations and Board discussions are needed prior to formal Board action. 7.1. Revised Board of Directors Committee Assignments Recommendation: That the Board of Directors approve the revised committee and intergovernmental meeting assignments for the 2014 calendar year. 8. REPORTS, INFORMATION ITEMS, AND COMMENTS 8.1. President's Report 8.2. Directors' Reports 8.3. Acting General Manager's Report 8.4. General Counsel's Report 8.5. Future Agenda Items and Staff Tasks 9. COMMITTEE REPORTS 9.1. Executive - Administrative - Organizational Committee • Meeting scheduled January 13, 2014 at 4:00 p.m. 9.2. Finance - Accounting Committee Meeting scheduled January 27, 2014 at 4:00 p.m. 9.3. Personnel -Risk Management Committee Meeting scheduled January 14, 2014 at 4:00 p.m. 9.4. Planning- Engineering- Operations Committee • Minutes of meeting held January 6, 2014 at 12:30 p.m. (To be provided at the next regular Board meeting.) • Meeting scheduled February 6, 2014 at 4 :00 p.m. 9.5. Public Affairs - Communications - Technology Committee • Minutes of meeting held January 6, 2014 at 4:00 p.m. (To be provided at the next regular Board meeting.) • Meeting scheduled February 3, 2014 at 4:00 p.m. 9.6. Organizational and Efficiency Study Ad Hoc Committee • Meeting to be scheduled. 9.7. YLWD -City of Placentia Joint Agency Committee • Meeting to be scheduled. 9.8. YLWD -City of Yorba Linda Joint Agency Committee • Meeting to be scheduled. 9.9. YLWD - MWDOC -OCWD Joint Agency Committee • Meeting scheduled January 28, 2014 at 4:00 p.m. 9.10. Citizens Advisory Committee Minutes of meeting held December 16, 2013 at 8:30 a.m. Meeting scheduled January 27, 2014 at 8:30 a.m. 10. INTERGOVERNMENTAL MEETINGS 10.1. YL City Council - January 7, 2014 (Collett) 10.2. OCWD Board - January 8, 2014 (Collett) 11. BOARD OF DIRECTORS ACTIVITY CALENDAR 11.1. Meetings from January 10, 2014 - February 28, 2014 12. CONFERENCES, SEMINARS, AND SPECIAL EVENTS This section of the agenda is for the Board of Directors to authorize Director attendance at the listed events. 12.1. MWDOC Water Policy Forum & Dinner - February 6, 2014 Recommendation: That the Board of Directors authorize Director attendance at this event if desired. 13. CLOSED SESSION The Board may hold a closed session on items related to personnel, labor relations and /or litigation. The public is excused during these discussions. 13.1. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA /JPIA, et al. vs. Insurance Company of the State of Pennsylvania, et al. (OC Superior Court - Case No. 00486884) 13.2. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA, Sacramento — Case No. 34- 2013 - 80001529) 13.3. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 13.4. Conference with Legal Counsel - Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to written communications from potential plaintiffs threatening litigation. Number of Potential Cases: One 14. ADJOURNMENT 14.1. The next Regular Board of Directors Meeting will be held Thursday, January 23, 2014 at 8:30 a.m. Items Distributed to the Board Less Than 72 Hours Prior to the Meeting Pursuant to Government Code section 54957.5, non - exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy -two (72) hours prior to the meeting will be available for public inspection in the lobby of the District's business office located at 1717 E. Miraloma Avenue, Placentia, CA 92870, during regular business hours. When practical, these public records will also be made available on the District's internet website accessible at http: / /www.ylwd.com /. Accommodations for the Disabled Any person may make a request for a disability - related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning the Executive Secretary at 714 - 701 -3020, or writing to Yorba Linda Water District, P.O. Box 309, Yorba Linda, CA 92885 -0309. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so the District staff may discuss appropriate arrangements. Persons requesting a disability - related accommodation should make the request with adequate time before the meeting for the District to provide the requested accommodation. AGENDA REPORT Meeting Date: January 9, 2014 ITEM NO. 6.1 Subject: Minutes of the Board of Directors Regular Meeting held December 12, 2013 STAFF RECOMMENDATION: That the Board of Directors approve the minutes as presented. ATTACHMENTS: 121213 BOD - Minutes.doc Approved by the Board of Directors of the Yorba Linda Water District 1/9/2014 RC /PH 5 -0 Description: BOD Mtg Minutes 12/12/13 Type: Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT BOARD OF DIRECTORS REGULAR MEETING Thursday, December 12, 2013, 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER The December 12, 2013 Regular Meeting of the Yorba Linda Water District Board of Directors was called to order by Vice President Kiley at 8:30 a.m. The meeting was held in the Board Room at the District's Administration Building located at 1717 East Miraloma Avenue in Placentia, California 92870. 2. PLEDGE OF ALLEGIANCE Vice President Kiley led the pledge. 3. ROLL CALL DIRECTORS PRESENT Robert R. Kiley, Vice President Ric Collett Phil Hawkins DIRECTORS ABSENT Gary T. Melton, President Michael J. Beverage 4. 5. 6. STAFF PRESENT Steve Conklin, Acting General Manager John DeCriscio, Operations Manager Gina Knight, Human Resources /Risk Manager Delia Lugo, Finance Manager Art Vega, Acting IT Manager Annie Alexander, Executive Secretary Javier Martinez, Water Production Superintendent Damon Micalizzi, Public Information Officer ALSO PRESENT Brett Barbre, Director, MWDSC and MWDOC Gene Hernandez, Mayor Pro Tem, City of Yorba Linda Eddy Beltran, Senior Counsel, Kidman Law LLP ADDITIONS /DELETIONS TO THE AGENDA None. PUBLIC COMMENTS None. SPECIAL RECOGNITION 6.1. Introduction of Javier Martinez, Newly Hired Water Production Superintendent Mr. DeCriscio introduced Mr. Martinez and provided the Board with an overview of his background and work experience. The Board welcomed Mr. Martinez to the District. 1 7. CONSENT CALENDAR Director Collett made a motion, seconded by Director Hawkins, to approve the Consent Calendar. Motion carried 3 -0 -2 with Directors Melton and Beverage being absent. 7.1. Minutes of the Board of Directors Regular Meeting held November 27, 2013 Recommendation: That the Board of Directors approve the minutes as presented. 7.2. Payments of Bills, Refunds and Wire Transfers Recommendation: That the Board of Directors ratify and authorize disbursements in the amount of $1,356,466.11. 8. ACTION CALENDAR 8.1. Approval of Change Order No. 1, Final Progress Payment and Notice of Completion for Construction of Well 21 Pump -to -Waste Outlet Structure Mr. Conklin explained that construction of the Pump -to -Waste Outlet Structure for Well 21 had been completed. During this process, staff was able to negotiate with OCWD to construct the structure at the current water level resulting in a reduction in the Scope of Work and a net credit to the District in the amount of $21,550.32. The contractor has submitted a Final Progress Payment request in the net amount of $71,962.20. Mr. Conklin then responded to questions from the Board regarding the credit and the construction project. Director Hawkins made a motion, seconded by Director Collett, to approve Change Order No. 1 for a net credit of $21,550.32 to the District for a revised total contract amount of $75,749.68, approve Final Progress Payment in the net amount of $71,962.20 to Pascal & Ludwig Constructors and authorize staff to file the Notice of Completion and release retention thirty -five days following recordation, if no liens have been filed; release the Labor and Material Bond; and release the Faithful Performance Bond in one year if no defects have been found for the Construction of Well 21 Pump -to -Waste Discharge Outlet Structure. Motion carried 3 -0 -2 with Directors Melton and Beverage being absent. 9. REPORTS. INFORMATION ITEMS. AND COMMENTS 9.1. President's Report None. 9.2. Directors' Report ■ 2014 Water Bond Discussion with Assemblywoman Sharon Quirk -Silva — December 3, 2013 (Hawkins) ■ ACWA Fall Conference — December 3 -6, 2013 (Kiley) 2 Directors Hawkins and Kiley provided a brief report regarding the topics discussed during the above listed events. 9.3. Acting General Manager's Report Mr. Conklin provided a report regarding the status of the OCWD annexation process, the EIR's for the proposed Cielo Vista and Esperanza Hills development projects, the District's current construction projects and various staff activities. Mr. DeCriscio then provided a report regarding the activities of the Operations Department including preparations for the upcoming MET shutdown. 9.4. General Counsel's Report Mr. Beltran stated that the Closed Session would not be required during this meeting. 9.5. Future Agenda Items and Staff Tasks None. 10. COMMITTEE REPORTS 10.1. Executive - Administrative - Organizational Committee (Melton /Kiley) ■ Minutes of the meeting held November 22, 2013 at 12:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held December 17, 2013 at 4:00 p.m. 10.2. Finance - Accounting Committee (Hawkins /Melton) ■ Minutes of the meeting held November 25, 2013 at 12:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held December 16, 2013 at 12:00 p.m. 10.3. Personnel -Risk Management Committee (Collett /Beverage) ■ Minutes of meeting held December 3, 2013 at 4:00 p.m. were provided in the agenda packet. ■ Minutes of meeting held December 10, 2013 at 2:00 p.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held January 14, 2014 at 4:00 p.m. 3 10.4. Planning- Engineering- Operations Committee (Kiley /Hawkins) ■ Minutes of the meeting held December 10, 2013 at 8:30 a.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held January 7, 2014 at 12:00 p.m. 10.5. Public Affairs - Communications - Technology Committee (Beverage /Collett) ■ Minutes of the meeting held December 2, 2013 at 4:00 p.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held January 6, 2014 at 4:00 p.m. 10.6. Organizational and Efficiency Study Ad Hoc Committee (Beverage /Hawkins) ■ Next meeting to be scheduled. 10.7. YLWD -City of Placentia Joint Agency Committee (Melton /Hawkins) ■ Minutes of the meeting held October 14, 2013 at 9:30 a.m. will be provided at the next regular Board meeting. ■ Next meeting to be scheduled. 10.8. YLWD -City of Yorba Linda Joint Agency Committee (Kiley /Beverage) ■ Next meeting to be scheduled. 10.9. YLWD - MWDOC -OCWD Joint Agency Committee (Beverage /Melton) ■ Minutes of the meeting held November 26, 2013 at 4:00 p.m. were provided in the agenda packet. ■ Next meeting is scheduled to be held January 28, 2014 at 4:00 p.m. 10.10. Citizens Advisory Committee (Beverage) ■ Minutes of the meeting held November 25, 2013 at 8:30 a.m. will be provided at the next regular Board meeting. ■ Next meeting is scheduled to be held December 16, 2013 at 8:30 a.m. 12 11. INTERGOVERNMENTAL MEETINGS iv 13 14. 11.1. YL City Council —December 3, 2013 (Collett) Director Collett attended and commented on the SAVI Ranch Study, the reorganization of the City Council, and a temporary land use moratorium which were discussed during the meeting. 11.2. MWDOC Board —December 4, 2013 (Melton) Director Barbre provided the Board with an overview of the matters discussed during this meeting as Director Melton was absent. 11.3. OCWD Board —December 9, 2013 (Kiley) Director Kiley attended and noted that there were a large number of people in attendance due to the agenda item related to the proposed electrical generation facility on Ball Road. 11.4. Yorba Linda Planning Commission — December 11, 2013 (Melton) Director Melton was unable to provide a report regarding his attendance at this meeting as he was absent. BOARD OF DIRECTORS ACTIVITY CALENDAR 12.1. Meetings from December 13, 2013 — January 31, 2014 The Board reviewed the activity calendar and made no changes. CONFERENCES, SEMINARS, AND SPECIAL EVENTS 13.1. 2014 Water Bond Discussion with Assemblywoman Sharon Quirk -Silva — December 3, 2013 Director Collett made a motion, seconded by Director Hawkins, to authorize Director attendance at this event if desired. Motion carried 3 -0 -2 with Directors Melton and Beverage being absent. CLOSED SESSION (There was no Closed Session held during this meeting.) 14.1. Conference' °pith Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code Name of Case: ACWA/JPIA, et al vs. Insurance Company of the State of Pennsylvania, et al (OC Superior Court — Case No. 00486884) 14.2. Conference with Legal Counsel — Pending Litigation Pursuant to Subdivision (a) of Section 54956.9 of the California Government Code y Name of Case: City of Anaheim vs. Ana J. Matosantos, et al. (Superior Court of CA, Sacramento — Case No. 34- 2013- 80001529) 14.3. Conference with Legal Counsel — Anticipated Litigation Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 of the California Government Code Related to line break at 1301 North Rose Drive, Placentia CA 92870. Number of Potential Cases: One 14.4. Conference with Legal Counsel Aryt0, �d Litigation Significant Exposure to Litigation ant f ragraph (2) of Subdivision (d) of Section 54956.9 of the nia Govert Code ¢4gYgYgYpYbB' $SgYgYgYgYdY ¢YgYgYgYgYEY pYgYHYgYgYEY Related to written commurttions from potent i611,?.?intiffs threatening litigation. Number of Potent 14.5. Public Employment. ` °pqpq Y� q S� �ry YEYgYgY$a Pursua . ion 549 �??,f the is G , _rnment Code Ti tle:�U.`" neral ��ger 15. ADJOURNMENT AGENDA REPORT Meeting Date: January 9, 2014 To: Board of Directors From: Steve Conklin, Acting General Manager Presented By: Delia Lugo, Finance Manager Prepared By: Richard Cabadas, Accounting Assistant I Budgeted: Cost Estimate Funding Source Dept: Reviewed by Legal: CEQA Compliance: Subject: Payments of Bills, Refunds, and Wire Transfers SUMMARY: ITEM NO. 6.2 Yes $618,447.88 All Funds Finance N/A N/A Section 31302 of the California Water Code says the District shall pay demands made against it when they have been approved by the Board of Directors. Pursuant to law, staff is hereby submitting the list of disbursements for Board of Directors' approval. STAFF RECOMMENDATION: That the Board of Directors ratify and authorize disbursements in the amount of $618,447.88. DISCUSSION: The major items and wire on this disbursement list are as follows: A wire of $10,126.34 to Wells Fargo Bank for line of credit fees & interest; a check of $109,022.24 to ACWA /JPIA for January 2014 health premium; and a check of $79,050.11 to Orange County Water District for the Warner Basin annual lease and annexation charges. The balance of $181,054.41 is routine invoices. The Accounts Payable check register total is $379,253.10; Payroll No. 26 total is $239,194.78; and the disbursements of this agenda report are $618,447.88. A summary of the checks is attached. PRIOR RELEVANT BOARD ACTION(S): The Board of Directors approves bills, refunds and wire transfers semi - monthly. ATTACHMENTS: Name: 14 -CS 0109.pdf 14 CC 0109.0 CkRea010914.pdf Approved by the Board of Directors of the Yorba Linda Water District 1/9/2014 RC /PH 5 -0 Description: CAP SHEET CREDIT CARD SUMMARY CHECK REGISTER Type: Backup Material Backup Material Backup Material January 9, 2014 CHECK NUMBERS: Computer Checks 62664 -62734 369,126.76 WIRES: W123113 So. Cal GIB -WFB 10,126.34 10,126.34 TOTAL OF CHECKS & WIRES $379,253.10 PAYROLL NO. 26: Direct Deposits $ 149,077.49 Third Party Checks 5744 -5756 $ 48,379.95 Payroll Taxes $ 41,737.34 TOTAL OF PAYROLL $239,194.78 ---------------------------------------------------------------------------------------------------------------------- DISBURSEMENT TOTAL: $618,447.88 ------------------------------------------------------------------ ------------------------------------------------------------------ APPROVED BY THE BOARD OF DIRECTORS MINUTE ORDER AT BOARD MEETING OF January 9, 2014 ------------------------------------------------------------------ ------------------------------------------------------------------ Date Vendor Name 12/16/13 PRAXAIR 12/16/13 HOME DEPOT 12/18/13 ONLINE INFORMATION SERVICES 12/18/13 WELLS SUPPLY 12/18/13 JUAN POLLO 12/18/13 ACCESSORYGEEKS.COM 12/19/13 WELLS SUPPLY 12/23/13 AWWA 12/27/13 GREENSHADES Cal Card Credit Card U S Bank 12/16/13- 12/27/13 Amount Description 46.48 WELDING SUPPLIES 14.30 HARDWARE SUPPLIES 355.10 COLLECTION SERVICE 13,080.43 NOVEMBER 2013 INVOICES 520.78 FOOD FOR DISTRICT HOLIDAY LUNCHEON 10.83 FAUX LEATHER FLIP CASE - SAMSUNG S4 5,574.88 NOVEMBER 2013 INVOICES 301.10 AWWA MEMBERSHIP RENEWAL & WASTERWATER CERT 493.90 ANNUAL RENEWAL OF PAYROLL FORMS FILING - DE9 TOTAL 20,397.80 Yorba Linda Water District Check Register For Checks Dated: 12/24/2013 thru 01/09/2014 Check No. Date Vendor Name Amount Description 62675 01/09/2014 ACWA /JPIA 109,022.24 MEDICAL & DENTAL JAN -14 62672 01/09/2014 AHMAD KHATIB 85.07 CUSTOMER REFUND 62676 01/09/2014 Alternative Hose Inc. 195.79 HOSE ASSEMBLY 62678 01/09/2014 Anthem Blue Cross EAP 168.63 EAP INSURANCE 62677 01/09/2014 Anthony Varian 288.17 TUITION /CERTIFICATION REIMB. 62679 01/09/2014 Aqua- Metric Sales Co. 22,464.00 V iPERL & 3/4" L iPERL 62680 01/09/2014 Aramark 1,914.85 UNIFORMS SERVICE 62682 01/09/2014 AT & T 45.33 ATT CIRCUITS - COMMUNICATIONS 62681 01/09/2014 AT & T - Calnet2 3,113.60 ATT - COMMUNICATION 62734 01/09/2014 C & L Refrigeration Corp. 579.61 MAINTENANCE CONTRACT 62683 01/09/2014 CalCard US Bank 20,397.80 NOV. & DEC. CC TRANSACTIONS 62684 01/09/2014 CDW Government, Inc 2,303.21 SOFTWARE UPDATES 62685 01/09/2014 Coastline Equipment 419.43 ALTERNATOR 62686 01/09/2014 Complete Paperless Solutions 4,780.00 Receivings Transaction Entry 62687 01/09/2014 Culligan of Santa Ana 1,983.40 PE SOFTENER TRANSPORTATION 62688 01/09/2014 Dan Copp Crushing Corp. 150.00 DUMP FEE 62689 01/09/2014 Datalok Orange County 1,170.52 DATA STORAGE 62669 01/09/2014 DEBORAH MERRITT 86.68 CUSTOMER REFUND 62690 01/09/2014 Dion & Sons, Inc. 4,308.75 MOTOR OIL 62667 01/09/2014 DOLLY PATEL 128.10 CUSTOMER REFUND 62691 01/09/2014 Donut Designs 500.00 TRAINING AND SITE MAINTENANCE 62692 01/09/2014 Equarius Waterworks 12,756.96 METERS - T10 R900i 62696 01/09/2014 EyeMed 1,378.50 VISION BENEFIT 62693 01/09/2014 Facility Solutions Group Inc 1,557.91 LIGHT REPAIRS 62694 01/09/2014 Fairway Ford Sales, Inc. 23.75 AUTOMOBILE PARTS 62695 01/09/2014 Federal Express 152.40 SHIPPING 62697 01/09/2014 Fleet Services, Inc 7,108.60 AUTOMOBILE MAINTENANCE 62698 01/09/2014 Flex Advantage 103.50 FLEX ADVANTAGE 62699 01/09/2014 Fry's Electronics 5,298.37 COMPUTER EQUIPMENT 62700 01/09/2014 Haaker Equipment Co. 1,934.89 RELIEF VALVE 62701 01/09/2014 Hall & Foreman, Inc 1,202.50 PLAN CHECKER SVC 62702 01/09/2014 Harrington Industrial 979.94 VALVE PARTS 62671 01/09/2014 HOLLOWEEN CLUB 157.73 CUSTOMER REFUND 62703 01/09/2014 Hushmand Associates Inc 1,220.50 LABORATORY TESTING 62704 01/09/2014 Infosend Inc. 3,102.05 POSTAGE & BILL PRINTING SVC 62706 01/09/2014 J & S Construction 4,975.00 CURB /GUTTER & 8" SPANDRELL 62705 01/09/2014 Jackson's Auto Supply - Napa 746.20 CAR WASH SOLUTION 62668 01/09/2014 JESSE BROWN 64.94 CUSTOMER REFUND 62665 01/09/2014 JJ JUSTUS 146.99 CUSTOMER REFUND 62674 01/09/2014 KATSUMI KEELER 225.00 CUSTOMER REFUND 62707 01/09/2014 KB Design 82.08 SHIRTS & WORK COAT FOR J.SMITH 62708 01/09/2014 Ken Mendum 114.68 TUITION /CERTIFICATE REIMB. 62709 01/09/2014 Killingsworth Gear 74.52 AUTOMOBILE PARTS 62666 01/09/2014 LINDA PINEDO 9.17 CUSTOMER REFUND 62664 01/09/2014 MARGARET MINGUERA 155.12 CUSTOMER REFUND 62711 01/09/2014 Mary Louise Staula 336.00 CENTERPIECES - EMPLOYEE RECOG. 62712 01/09/2014 Mc Fadden -Dale Hardware 222.74 WAREHOUSE SUPPLIES 62713 01/09/2014 MCR Technologies Inc. 2,443.54 PULSAR ULTRA 3 & TRANSDUCER 62714 01/09/2014 Michael J. Beverage 409.13 TRAVEL EXP - CRWUA CONF. 62715 01/09/2014 MR2 Solutions Inc 6,415.27 POWERCONNECT 5524 62716 01/09/2014 MWH Americas, Inc. 30,964.48 PROF. SVCS. FOR NOV. 2013 62717 01/09/2014 Nickey Kard Lock Inc 4,841.48 FUEL 62718 01/09/2014 Occu -Med, Ltd. 506.00 OUT OF AREA EXAMS - MEDICAL 62719 01/09/2014 Office Solutions 1,665.58 DATED MATERIAL - CALENDARS 62720 01/09/2014 Orange County - Fire Authority 956.00 PERMITS- BLDG 1 -3 62721 01/09/2014 Orange County Water District 79,050.11 WARNER BASIN - ANNUAL LEASE & ANNEX CHRGE 62723 01/09/2014 P.T.I. Sand & Gravel, Inc. 255.19 COLD MIX ASPHALT 62722 01/09/2014 Parts Source Anaheim 5.43 MATERIAL 62730 01/09/2014 Petty Cash 160.46 PETTY CASH 62724 01/09/2014 RKI Engineering, LLC 4,600.00 WELL 18 - TROUBLESHOOTING 62725 01/09/2014 Robotic Sewer Solutions Inc 13,150.00 SEWER REPAIRS 62726 01/09/2014 Ronnie Ruiz 338.74 TUITION /CERTIFICATE REIMB. 62670 01/09/2014 ROY ALLAN SLURRY SEAL INC 803.58 CUSTOMER REFUND 62727 01/09/2014 Shred -It USA Inc 88.30 SHRED ON SITE SVC W123113 12/31/2013 SoCal GIB -Wells Fargo Bank 10,126.34 WFB -LOC FEES & INTEREST 62728 01/09/2014 Southern Calif Edison Co. 319.32 ELECTRICITY CHARGES DEC. 2013 62729 01/09/2014 Staples Business Advantage 308.85 TONER 62731 01/09/2014 Sunrise Medical Group 429.18 HEP B VACCINE 62732 01/09/2014 Terminix Processing Center 185.00 PEST CONTROL 62710 01/09/2014 The Lighthouse Inc. 982.65 LED LIGHBAR 62733 01/09/2014 Time Warner Cable 1,119.37 BCV OUTLETS 62673 01/09/2014 ULVEN ENTERPRISES INC. 893.88 CUSTOMER REFUND TOTAL 379,253.10 ITEM NO. 7.1 AGENDA REPORT Meeting Date: January 9, 2014 Budgeted: Yes Total Budget: $90,000 To: Board of Directors Cost Estimate: $90,000 Funding Source: Water Operating Fund From: Steve Conklin, Acting General Account No: 1- 1010 - 0440 -00 Manager Presented By: Steve Conklin, Acting General Dept: Board of Directors Manager Prepared By: Annie Alexander, Executive Secretary Subject: Revised Board of Directors Committee Assignments STAFF RECOMMENDATION: That the Board of Directors approve the revised committee and intergovernmental meeting assignments for the 2014 calendar year. DISCUSSION: At the last regular meeting, a majority of the Board of Directors approved the committee and intergovernmental meeting assignments for the 2014 calendar year. Since that time, revisions to some of these assignments have been requested. The attached spreadsheet indicates the proposed amended assignments for consideration by the Board. STRATEGIC PLAN: CP 1 -C: Have Board of Directors and YLWD Staff Attend More Events and Inter - governmental Meetings within the Local Community ATTACHMENTS: Name: Description: YLWD 2014 Revised BOD Committee Assignments.xls Backup Material Approved by the Board of Directors of the Yorba Linda Water District 1/9/2014 GM /PH 5 -0 With the revision that RK be appointed to the Finance - Accounting Committee in place of PH. The proposed assignment of RK to attend OCSD Board meetings was omitted at this time. Type: Backup Material Standing Committees 2012 2013 2014 EAO Hawkins Melton Kiley (Chair) First Tuesday of the Month Melton Kiley Collett Ell FA Kiley Hawkins Beverage(Chair) Third Tuesday of the Month Hawkins Melton Hawkins PRM Beverage Collett Hawkins(Chair) Second Wednesday of the Month Collett Beverage Melton PEO Collett Kiley Melton (Chair) Fourth Wednesday of the Montt Kiley Hawkins Beverage PACT Melton Beverage Collett (Chair) Second Thursday of the Month Beverage Collett Hawkins YLWD /MWDOC /OCWD Joint Agency Hawkins Melton Kiley Fourth Thursday of the Month Beverage Beverage Beverage YLWD /City of Placentia Joint Agency N/A Melton Beverage First Wednesday of the Month N/A Hawkins Melton Mir YLWD /City of Yorba Linda Joint Agency N/A Kiley Collett Third Wednesday of the Month N/A Beverage Kiley CAC Beverage Beverage Kiley First Wednesday of the Month Interagency Meeting Assignments 2012 2013 2014 YL City Council Mtg 1 Hawkins Kiley Collett First Tuesday of the Month YL City Council Mtg 2 Melton Collett Kiley Third Tuesday of the Month YL Planning Comm Mtg 1 Kiley Melton Melton Second Wednesday of the Month YL Planning Comm Mtg 2 Collett Hawkins Beverage Fourth Wednesday of the Montt YL LMAD Citizens Advisory Committee N/A Kiley Beverage Second Thursday of the Month YL LMAD Citizens Advisory Committee N/A Beverage Collett Fourth Thursday of the Month OCWD Board of Directors Kiley Kiley Collett First Wednesday of the Month OCWD Board of Directors Kiley Kiley Collett Third Wednesday of the Month MWDOC Board of Directors Melton Melton Melton First Wednesday of the Month MWDOC Board of Directors Melton Melton Melton Third Wednesday of the Month WACO Meeting Hawkins Hawkins Kiley First Friday of the Month Kile Hawkins t 10000- LAFCO Meeting Beverage Beverage Beverage Second Wednesda of the Month INEW- 00000011009- OCSD N/A N/A Kiley Fourth Wednesday of the Month ISDOC Meeting Collett Collett Hawkins Quarterly on the Fourth Tuesday ACWA/JPIA Meeting Hawkins Hawkins Hawkins Semi-Annually in May & November Material Distributed Less Than 72 Hours Prior to the Meeting ITEM NO. 7.2. AGENDA REPORT Meeting Date: January 9, 2014 To: Board of Directors From: Steve Conklin, Acting General Mgr Presented By: Steve Conklin, Acting General Mgr Reviewed by Legal: Yes Prepared By: Steve Conklin, Acting General Mgr Subject: Response to Draft EIR for Cielo Vista Development Project SUMMARY: The public comment period for the subject project has been extended a second time by the County from January 7 to January 22, 2014. Because of this time extension, there is now time to bring the District's draft comment letter prepared by staff and legal counsel to the Board for review and discussion. A draft of the letter was reviewed with the Planning- Engineering- Operations Committee on January 6, 2014. However, the draft hereby provided to the Board has been further refined since then. STAFF RECOMMENDATION: That the Board of Directors provide review comments and direction to staff for the comment letter to be sent to the County concerning the Draft EIR for the Cielo Vista Development Project. DISCUSSION: Staff anticipates sending the letter to the County on or about January 21, 2014, in case there are other developments in the interim that could impact our response. ATTACHMENTS: Draft Comment Letter to Orange County Planning Material Distributed Less Than 72 Hours Prior to the Meeting January 8, 2014 Ron Tippets, Planner Current & Environmental Planning Section /OC Planning P.O. Box 4048 Santa Ana, CA 92702 -4048 Subject: Comments regarding the Draft Environmental Impact Report (DEIR) For Proposed Cielo Vista Project (Project) - SCH# 2012071013 Yorba Linda Water District (District) as the water and sewer collection service provider for the proposed Project offers the following DEIR comments: • As previously noted in the District response to the Project NOP, water and sewer infrastructure for this Project shall be constructed with the proposed adjacent Esperanza Hills Estates (EHE) Development. Representatives for each of the two projects were advised by District staff that water and sewer services and facilities for the two projects must be planned and designed in concert to serve the combined area. In summary, separate or piece -meal development of water and sewer services is not acceptable. Therefore, for purposes of the Final EIR, please remove the following language from page 4.15 -18: "Pursuant to this mitigation measure, the Project Applicant would work with the YLWD to prepare an implementation level project site service plan by further defining the conceptual service system proposed in the YLWD's Northeast Area Planning Study. This study covers the project area as well as other properties both in the City and in the City's sphere of influence. The Study proposes a preliminary alternative for addressing water supply needs for the Project, a system that is dependent on simultaneous development of the adjacent property. However, because final planning, buildout, and timing of either property cannot be accurately ascertained at this time, the Project Applicant would work with the YLWD, as required by Mitigation Measure 4.15 -1, to further define the study alternative, another alternative that can serve both projects, or a separate system for the Project using a combination of new and /or existing water connections, storage tanks, and a method for conveyance as needed to ensure an adequate supply for the area's future residents and for fire safety purposes." • The word "as" must replace the words "that are" in Mitigation Measure 4.15 -1 in order to make it clear that the mitigation will only work if the improvements that are built are the ones identified in the Northeast Area Planning Study. Material Distributed Less Than 72 Hours Prior to the Meeting • The Northeast Area Planning Study did not propose a "preliminary" alternative for serving the Project. The Northeast Area Planning Study provides a detailed plan. • Two points of connection from the existing to the proposed potable water system will be required. • Regarding sewer services for the projects, the representatives for the two projects were each advised that the District will require gravity -sewer service from the EHE Development, extending southerly and westerly downward to and through the Project to connect to existing District sewers. Engineering studies by the project developers will be required to confirm the size of the sewer lines throughout the projects, and to confirm that the existing downstream sewers have adequate existing capacity for the additional flow. • As stated in the Conditional Will Serve letter, "the applicant must satisfy certain conditions specified by the District and agreed to by the applicant before service will be available to supply the project. Any future, binding commitment by the District to service this project will be subject to the availability of water and sewer facilities and the planning, design, and construction of adequate facilities to meet the demands of the project in accordance with (1) the terms and conditions of a Pre - annexation Agreement to be executed by the applicant and the District; and (2) the terms and conditions of an Application to an Agreement with the Yorba Linda Water District for Water and Sewer Service executed by the applicant and the District; both in accordance with the District's policies existing at the time such agreements are executed." 1W ­V- • Additional detailed DEIR comments are listed as follows: Page Section Comment ES -39 ES -1 Water Infrastructure Issues section: change "could require new offsite water infrastructure" to "will require new offsite water infrastructure." 2 -22 2.0 5e Please delete waterline size call -outs. Sizing will be determined during the design stage, and with hydraulic modeling. 2 -22 2.0 5e Onsite Water and Sewer facilities shall be designed and constructed by the Developer and not YLWD. 4.9 -7 4.9 2c For " Yorba Linda Water District (YLWD) Connections," please add "Connection to sewer (wastewater) systems." 4.12 4.12 2d Fire Hydrant spacing shall be 300 -feet for residential areas, per YLWD std. 00500 (typ. all sections). Material Distributed Less Than 72 Hours Prior to the Meeting Should you have any questions regarding this letter, please contact Anthony Manzano, Sr. Project Manager, at (714) 701 -3106, or contact me at (714) 701 -3102. Sincerely, Steve Conklin, P.E. Acting General Manager Copy: Pete Bonano, OCFA Meeting Date Subject: ATTACHMENTS: ITEM NO. 9.10 AGENDA REPORT January 9, 2014 Citizens Advisory Committee • Minutes of meeting held December 16, 2013 at 8:30 a.m. • Meeting scheduled January 27, 2014 at 8:30 a.m. Name: 121613 - CAC Minutes.docx Description: CAC Mtg Minutes 12/16/13 Type: Minutes MINUTES OF THE YORBA LINDA WATER DISTRICT CITIZENS ADVISORY COMMITTEE MEETING Monday, December 16, 2013 8:30 a.m. 1717 E Miraloma Ave, Placentia CA 92870 1. CALL TO ORDER 2. 3. 4 The December 16, 2013 meeting of the Yorba Linda Water District's Citizens Advisory Committee was called to order by Chair Daniel Mole at 8:30 a.m. The meeting was held in the Engineering Conference Room at the District's Administration Building located at 1717 East Miraloma Avenue, Placentia, California 92870. ROI I CAI I COMMITTEE MEMBERS PRESENT Daniel Mole, Chair Lindon Baker Bill Guse Modesto Llanos Rick Buck Carl Boznanski Fred Hebein Joe Holdren YLWD DIRECTORS PRESENT YLWD STAFF PRESENT Michael J. Beverage, Director Steve Conklin, Acting General Manager Damon Micalizzi, Public Information Officer Derek Nguyen, Water Quality Engineer OTHER ATTENDEES Mark Schock PUBLIC COMMENTS None. PRESENTATIONS 4.1. Water Quality Chromium -6 — Presented by Derek Nguyen, YLWD Water Quality Engineer Mr. Nguyen offered a presentation to the Committee regarding new regulations for Chromium -6 (Cr6) and its presence in California drinking water. In the Orange County Groundwater Basin, there are 212 drinking water wells and all have been tested for Cr6 with concentrations detected ranging from less than 0.2 parts per billion (ppb) to almost 4 ppb. Only 3% of these 212 wells had concentrations between 3 and 4 ppb while the balance had less than 3 ppb. Water produced by YLWD through its 10 drinking water wells detected very low concentrations of Cr6 in the range of 0.2 ppb to less than 1 ppb, which are far less than the proposed 10 ppb limit issued by the California Department of Public Health. Although the proposed standard was only recently issued in August 2013, 1 the District has already been testing and reporting its Cr6 concentrations for the last two years in its Annual Water Quality Report available on its website. The District is happy to report that Cr6 concentrations detected in YLWD water is only at 10% of the proposed limit. 4.2. Robert B. Diemer Water Treatment Plant Celebrating 50 Years (Video) The Committee watched a five minute video on the history of the Robert B. Diemer Water Treatment Plant, created by Metropolitan Water District of Southern California for the plant's 50th Anniversary. 5. DISCUSSION ITEMS 5.1. Status of Organizational Performance Review Director Beverage updated the Committee on the December 19, 2013 Board workshop meeting during which the Board and staff will address the final report from the consultant. In addition, he noted that the CAC's questions regarding the study, including Mr. Baker's written request for some clarifications regarding some specific findings or suggestions made by the consultant, were passed on to the Consultant and those questions /clarifications would be addressed. 5.2. MWDOC Colorado River Aqueduct Inspection Trip Recap by Committee Members Mole, Hebein, Bugarini and Guse Messrs. Mole, Hebein and Guse all offered their accounts of the Metropolitan- hosted inspection trip of the Colorado River Aqueduct. All three noted the impeccable condition of the MET facilities and the first - class treatment on the tour. Mr. Guse brought back pictures to share with the Committee and the District. 5.3. Future Agenda Items None. 6. ADJOURNMENT 6.1. The meeting was adjourned at 9:40 a.m. The next Citizens Advisory Committee meeting is scheduled to be held Monday, January 27, 2014 at 8:30 a.m. 2 Meeting Date Subject: ATTACHMENTS: AGENDA REPORT January 9, 2014 Meetings from January 10, 2014 - February 28, 2014 ITEM NO. 11.1 Description: Type: BOD - Activities Calendar.pdf Backup Material Backup Material Board of Directors Activity Calendar Event January 2014 WACO Exec - Admin- Organizational Committee Meeting Personnel -Risk Management Committee Meeting CASA Winter Conference MWDOC Yorba Linda Planning Commission CASA Winter Conference CASA Winter Conference Yorba Linda City Council OCWD OCSD Board of Directors Regular Meeting Yorba Linda LMAD CAC Citizens Advisory Committee Meeting Finance - Accounting Committee Meeting Joint Committee Meeting with MWDOC and OCWD Yorba Linda Planning Commission ISDOC February 2014 Pub Affairs- Communications -Tech Committee Meeting Yorba Linda City Council MWDOC OCWD Planning- Engineering- Operations Committee Meeting MWDOC Water Policy Forum WACO Exec - Admin- Organizational Committee Meeting Personnel -Risk Management Committee Meeting LAFCO Yorba Linda Planning Commission Board of Directors Regular Meeting Yorba Linda LMAD CAC District Offices Closed Yorba Linda City Council UWI Spring Water Conference MWDOC OCWD UWI Spring Water Conference UWI Spring Water Conference Citizens Advisory Committee Meeting Finance - Accounting Committee Meeting OCSD Yorba Linda Planning Commission Board of Directors Regular Meeting Yorba Linda LMAD CAC Date Fri, Jan 10 Mon, Jan 13 Tue, Jan 14 Wed, Jan 15 Wed, Jan 15 Wed, Jan 15 Thu, Jan 16 Fri, Jan 17 Tue, Jan 21 Wed, Jan 22 Wed, Jan 22 Thu, Jan 23 Thu, Jan 23 Mon, Jan 27 Mon, Jan 27 Tue, Jan 28 Wed, Jan 29 Thu, Jan 30 Mon, Feb 3 Tue, Feb 4 Wed, Feb 5 Wed, Feb 5 Thu, Feb 6 Thu, Feb 6 Fri, Feb 7 Mon, Feb 10 Tue, Feb 11 Wed, Feb 12 Wed, Feb 12 Thu, Feb 13 Thu, Feb 13 Mon, Feb 17 Tue, Feb 18 Wed, Feb 19 Wed, Feb 19 Wed, Feb 19 Thu, Feb 20 Fri, Feb 21 Mon, Feb 24 Mon, Feb 24 Wed, Feb 26 Wed, Feb 26 Thu, Feb 27 Thu, Feb 27 Time 7:45AM 4:OOPM 4:OOPM 8:OOAM 8:30AM 6:30PM 8:OOAM 8:OOAM 6:30PM 5:30PM 6:30PM 8:30AM 6:30PM 8:30AM 4:OOPM 4:OOPM 6:30PM 11:30AM 4:OOPM 6:30PM 8:30AM 5:30PM 4:OOPM 5:30PM 7:45AM 4:OOPM 4:OOPM 8:30AM 6:30PM 8:30AM 6:30PM 7:OOAM 6:30PM 8:OOAM 8:30AM 5:30PM 8:OOAM 8:OOAM 8:30AM 4:OOPM 6:30PM 6:30PM 8:30AM 6:30PM Attendance bv: Kiley Kiley Kiley Kiley Kiley Kiley 1/2/2014 5:02:10 PM AGENDA REPORT Meeting Date: January 9, 2014 ITEM NO. 12.1 Subject: MWDOC Water Policy Forum & Dinner - February 6, 2014 STAFF RECOMMENDATION: That the Board of Directors authorize Director attendance at this event if desired. ATTACHMENTS: Description: Type: MWDOC Water Policy Forum.docx Backup Material Backup Material Approved by the Board of Directors of the Yorba Linda Water District 1/9/2014 RK /PH 5 -0 OISTRICT OF ORFS P9GE - �:OU19TY Save Water 1 licy Forum ♦ Dinner Thursday, • 1 featuring Christopher 1 I ' • • Founding Partner of Beacon Westin South Dear Howard, Coast Hotel Please save the date for our next Water Policy Forum&Dinner,which Grand Ballroom will take place at the Westin South Coast Plaza Hotel on Thursday, February 6th from 5:30 to 8:00 p.m. We hope you will join us for this "' Anton ' important event featuring guest speaker Dr. Christopher Thornberg, Costa ' 92626 the economist who was contracted by the Metropolitan Water District of Southern California to conduct an independent economic analysis of N `^ SOUTH SA,-A Ann the Bay Delta Conservation Plan. Details and event invitations to r follow. Z N m We hope to see you at the February 6th Water Policy Forum&Dinner! Sincerely, ea:.. . ©'. Joan C. Finnegan ' Board President Municipal Water District of Orange County (714) 963-3058 www.mwdoc.com 1 • : 11 �